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How to Make a PowerPoint on Mac? (A Step-by-Step Guide)

If you’ve ever wanted to create a professional-level PowerPoint on your Mac, you’re in luck! In this step-by-step guide, we’ll walk you through the entire process from start to finish.

You’ll learn what Keynote is and how to open it on your Mac, how to create a PowerPoint, customize the slides, add text, images, and media, utilize themes and animations, and finally, save and share your PowerPoint.

By the end of this guide, you’ll be a PowerPoint pro on your Mac!

Table of Contents

Short Answer

Making a PowerPoint on a Mac is easy.

First, open up the Pages application on your Mac.

Then, select the File menu and choose New from Template.

From there, you can select a PowerPoint template and customize it to fit your needs.

When you are finished, you can save your presentation and share it with others.

What is Keynote?

Keynote is a presentation software program developed by Apple Inc.

and is available on all Mac computers.

It is a powerful program that allows users to easily create engaging and professional presentations.

Keynote provides users with a wide range of tools and features, including customizable slides, themes, animations, and more.

With Keynote, users can create stunning presentations in minutes.

It is a great tool for creating presentations for business, education, and personal projects.

Keynote is easy to use and is a great choice for anyone who wants to make a professional-looking PowerPoint on a Mac computer.

How to Open Keynote on Mac

Opening the Keynote app on a Mac computer is quite simple.

To open the app, you can either use the “Finder” app in your Applications folder, or you can use the “Spotlight Search” tool to quickly find the Keynote app.

If you choose to use the Finder, simply open the Finder app and navigate to the Applications folder.

From there, you will find the Keynote app.

You can then double-click on the Keynote icon to open the app.

Alternatively, you can use the Spotlight Search tool to quickly locate the Keynote app.

To do this, click on the magnifying glass icon in the top-right corner of your screen.

You can then type in “Keynote” in the search bar and hit the “Enter” key.

The Keynote app should appear in the search results.

You can then click on the Keynote icon to open the app.

Once the Keynote app is open, you can begin creating your PowerPoint presentation.

You can customize your slides by adding text, images, and other media.

You can further customize your slides by using various themes and animations.

Once you have created your presentation, you can save it as a .pptx file and share it with others.

With the Keynote app, you can easily create a professional-looking PowerPoint on a Mac computer.

Creating a PowerPoint on a Mac

Creating a PowerPoint presentation on a Mac computer is a straightforward process, whether youre creating a presentation for work or school.

The first step is to open the Keynote app on the computer.

Keynote is the presentation software for Mac computers, and it makes creating a presentation simple and easy.

Once you have opened the Keynote app, you can begin customizing your presentation.

You can add text, images, and other media to your slides, as well as utilize various themes and animations to make your presentation look professional and eye-catching.

You can also customize the layout of your slides, allowing you to add different elements and adjust their placement.

When your presentation is complete, you can save it as a .pptx file and share it with your colleagues, classmates, or anyone else who needs to view it.

You can also export your presentation as a PDF, a movie file, an HTML file, or a JPG file, depending on your needs.

With the Keynote app, creating a professional-looking PowerPoint on a Mac computer is easy and stress-free.

All you need to do is open the app, customize your slides, and then save your presentation in the desired format.

Whether youre creating a presentation for work or school, the Keynote app will help you get the job done quickly and efficiently.

Customizing the Slides

Customizing the slides is an important part of creating a stunning PowerPoint presentation on a Mac.

The Keynote app provides a variety of tools and features to help you design your slides.

You can easily add text, images, and other media to customize your slides.

To add text to your slides, simply select the text box and type in your desired text.

To add images, you can either drag and drop them into the slide or use the Insert Image button.

You can also insert shapes, charts, and other media to customize your slides.

Additionally, Keynote offers a range of themes and animations to help you further customize your presentation.

Themes allow you to quickly change the overall look and feel of your slides.

Animations can be used to add a touch of flair to your slides, such as transitions between slides and animated text.

To access the themes and animations, simply click on the Themes or Animations tabs in the upper right-hand corner of the app.

By taking advantage of the Keynote apps customization features, you can easily create a professional-looking PowerPoint on a Mac computer.

With just a few clicks, you can customize your slides and make them look stunning.

So, if youre looking to create an impressive presentation, the Keynote app is the perfect tool for the job.

Adding Text, Images, and Media

When it comes to creating a professional-looking PowerPoint on a Mac computer, adding text, images, and other media is key.

With the Keynote app, you can easily customize your slides by adding text, images, and other media elements.

To add text, select the text box icon from the top menu, and then type in the text you want to include in the text box.

You can also adjust the font type, font size, font color, and other text properties.

Once you have finished editing the text, click the Done button to save your changes.

To add images, click the Add Image icon from the top menu, and then select an image from your computer, or add an image from the web.

You can also adjust the size, position, and transparency of the image to make it look more professional.

Finally, you can add other media elements such as audio and video to your slides.

To do this, click the Add Audio or Add Video icon from the top menu, and then select the audio or video file you want to include.

You can also adjust the size, position, and playback settings of the media element to make it look more professional.

By using these methods, you can easily add text, images, and other media elements to your PowerPoint slides on a Mac computer.

Once you have added all the elements, you can save your presentation as a .pptx file and share it with others.

Utilizing Themes and Animations

Creating a PowerPoint presentation on a Mac computer is made easier with the help of the Keynote app.

Not only can you easily create a professional-looking presentation, but you can also customize your slides with various themes and animations.

With the help of themes and animations, you can create a presentation that is visually appealing and engaging.

When creating a presentation, you can choose from a wide variety of themes and animations.

You can choose from a variety of colors, fonts, and designs to give your presentation a unique look.

You can also choose from several animation styles to give your presentation a more dynamic feel.

For example, you can choose to have your slides transition in with a fade or a slide, or you can animate specific objects within your slides.

Themes and animations can also help to emphasize certain points in your presentation.

For instance, you can use animations to draw attention to a particular slide or element in your presentation.

Additionally, you can use themes to create a professional and consistent look throughout your presentation.

Creating a presentation with themes and animations is easy.

In the Keynote app, simply select the themes tab to access the available themes and animations.

From there, you can customize your slides with the desired theme and animations.

You can also preview your slides and animations before you save them.

Creating a professional-looking and engaging presentation on a Mac computer is easy with the help of the Keynote app.

With the help of themes and animations, you can create a presentation that is visually appealing and will help to emphasize certain points you want to make.

With a few clicks, you can quickly create a presentation that will be sure to impress.

Saving and Sharing Your PowerPoint

Once you have finished creating your PowerPoint presentation, you can save it as a .pptx file and share it with others.

To save your PowerPoint, click the File menu at the top of the Keynote window and then click Save.

You will be given the option to save your file to your Macs hard drive or to the cloud.

If you wish to share your presentation with others, you can do so by exporting it as a PDF file or by sharing it directly with other users.

To export your presentation to a PDF file, click the File menu and then select Export.

You will be given the option to export your PowerPoint as a PDF file.

If you would like to share your presentation directly with other users, you can do so by clicking the Share menu at the top of the Keynote window and selecting Share with Others.

Here, you can enter the email addresses of the people you would like to share your presentation with.

You can also set a password for your shared presentation if you wish.

Once you have saved and/or shared your presentation, you can open it up again at any time by double-clicking on the .pptx file.

This will open up the presentation in the Keynote app and you can make any changes that you wish.

With the Keynote app, creating a professional-looking PowerPoint on a Mac computer is easy and convenient.

The steps outlined above will help you create a great presentation and save/share it with others in no time.

Final Thoughts

Creating a professional-looking PowerPoint on a Mac computer doesn’t have to be difficult.

With the help of the Keynote app, you can easily create slides with text, images, and other media, and customize your slides with themes and animations.

Now that you know how to make a PowerPoint on Mac, you’re ready to create your own presentations and share them with others.

So get to it and start making your own PowerPoint today!

James Wilson

James Wilson has extensive knowledge in the information technology industry.His second love, besides dealing with computers, is smart home technology. He is continually updating information to better comprehend this problem and has a deep understanding of the apartment’s support system.

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This application requires a qualifying Microsoft 365 subscription. Microsoft 365 includes premium Word, Excel, and PowerPoint apps, 1 TB cloud storage in OneDrive, advanced security, and more, all in one convenient subscription. With Microsoft 365, you get features as soon as they are released ensuring you’re always working with the latest. Create, edit, collaborate, and share presentations using PowerPoint for Mac. Now it’s easier than ever to create, edit, and share presentations seamlessly across your devices and with others. Share your files and collaborate in real time within a document or edit Office docs attached to emails. Get smart assistance features as soon as they are released in Word, Excel, and PowerPoint so you’re always working with the latest. Whether you need to show off your school project, business plan or family holiday photos, PowerPoint is your go-to app for presentations. Kickstart your creativity • Achieve more and enhance your documents with access to a growing catalogue of premium templates for Word, Excel and PowerPoint. • Advanced formatting and layout options produce beautifully pristine documents on any device including laptops, iPads, and iPhones. Present with confidence • Get your ideas across with beautiful design, rich animation, cinematic motion, 3D models, and icons. • Save documents right to Microsoft OneDrive or another cloud provider to access them on any device and at any time you have internet access. • Dark Mode allows you to focus on creating presentations in low-light environments. Accomplish more together • Whether it’s a school project, sales pitch, or family slideshow, seamlessly work with others with real-time co-authoring to bring your ideas and plans together faster. • Share your documents with the click of a button to invite others to edit in real time. Easily manage permissions and see who’s currently working in a document. • Add comments or assign tasks to people in your group for clean editing and organisation. Learn more about Microsoft 365 Microsoft 365 is a cloud-based subscription service that brings together premium versions of Word, Excel, PowerPoint, Outlook and OneDrive, with the best tools for the way people work today. Please visit: http://go.microsoft.com/fwlink/?linkid=2015120 for information on Licensing Terms. Unlock the full Microsoft Office experience with a qualifying Microsoft 365 subscription for your phone, tablet, PC, and Mac.  Microsoft 365 annual subscriptions purchased from the app will be charged to your App Store account and will automatically renew within 24 hours prior to the end of the current subscription period unless auto-renewal is disabled beforehand. You can manage your subscriptions in your App Store account settings. This app is provided by either Microsoft or a third-party app publisher and is subject to a separate privacy statement and terms and conditions. Data provided through the use of this store and this app may be accessible to Microsoft or the third-party app publisher, as applicable, and transferred to, stored, and processed in the United States or any other country where Microsoft or the app publisher and their affiliates or service providers maintain facilities. Please refer to the Microsoft Software Licence Terms for Microsoft Office. See “Licence Agreement” link under Information. By installing the app, you agree to these terms and conditions.

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332 Ratings

Poweroint use

Power point has been my number one presentation maker for as long as I remember!! I will forever use it.

DESIGNER SLIDES

We get the opportunity to choose designer slides. However, there are times that the designer option does not allow you to choose these in the middle of preparing your slides. This need to stop, to enable the seamless progress to keep working on our Powerpoint Presentations.

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What to Know

From the Mac App Store: Apple Menu > App Store > search for PowerPoint > Get > Install > enter Apple ID if prompted > Open .
PowerPoint requires a subscription from Microsoft. You can sign up via In-App Purchase or at the Microsoft website.
Keynote, Apple's alternative to PowerPoint, comes pre-installed on new Macs (and can be downloaded from the Mac App Store).

This article explains how to get PowerPoint on Mac, its requirements—including a subscription—and some free alternatives available on the Mac.

How Do I Get PowerPoint on Mac?

Getting PowerPoint on your Mac is very easy. Just a few clicks, and you'll be ready to start making slides and building presentations. Here's what to do:

Open the Mac App Store by going to the Apple menu > App Store or the Applications folder > App Store .

You can also download PowerPoint directly from Microsoft , but these instructions focus on the Mac App Store.

Search for PowerPoint .

On the search results screen, click Get .

Click Install .

Enter your Apple ID password when prompted.

When the download is finished, click Open to launch PowerPoint.

Once you've opened PowerPoint, you'll need to sign into your Microsoft account or use a free trial.

Is PowerPoint Free for the Mac?

PowerPoint is not free on the Mac (or on Windows, for that matter). Microsoft offers a free, 30-day trial after you download PowerPoint. Once the free trial expires, you need to pay to keep using the app. Options include a one-time purchase price or a monthly or annual subscription , which provides cloud storage features and ongoing technical support. You can subscribe through Microsoft's website or use in-app purchases via your Apple ID.

Do Macs Come With PowerPoint?

No. To get PowerPoint on your Mac, you need to download and install it using the steps from the first section of this article (or, as noted before, directly from Microsoft).

What Is the Mac Version of PowerPoint?

While PowerPoint may be the most well-known program for making slides and creating presentations, it's far from the only one. Your Mac probably came with one of the alternatives pre-installed.

Apple makes a program called Keynote which is a direct competitor to PowerPoint. It offers all of the core features of PowerPoint—creating slides and presentations, animations, templates, presenter mode, etc. It integrates tightly with Apple's other software and services like iCloud.

Keynote comes pre-installed for free on all modern Macs. It's likely in your Applications folder as you read this. If it's not, and if your Mac and version of the macOS are compatible with it, you can download it for free from the Mac App Store by searching for "Keynote."

Need to make slides and want to avoid both PowerPoint and Keynote? There are many other PowerPoint alternatives , but one place to start is Google Slides , which is free, web-based, and integrates with your Google account and other Google productivity tools.

To print PowerPoint slides with Notes on a Mac, open your presentation and select Print . In the Print dialog box, select Show Details . In the Layout box, select Notes . Configure the rest of your printing options and select Print .

The easiest way to record a voiceover in PowerPoint on a Mac is to record by slide. Select the slide where you want to add the narration, then select Insert from the menu bar and click Audio > Record Audio . Enter a name for the narration, select Record , read your script, and select Stop when you're finished recording.

To convert PowerPoint to video on a Mac, open the presentation you want to save and select File > Export . In the export window, next to File Format , select a file format option, such as MP4 or MOV . Choose your video quality, choose whether you want to include narrations, adjust timing, and select Export .

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How to download and access Microsoft PowerPoint on your Mac computer

You can download Microsoft PowerPoint on your Mac computer in the App Store.
You need to have a Microsoft Office 365 trial or subscription in order to use PowerPoint on your computer.
Visit Business Insider's homepage for more stories .

Microsoft's leading presentation tool, PowerPoint , is part of Office 365 , which also includes Word, Excel, Outlook, OneNote, and OneDrive.

To download and access PowerPoint on your Mac , follow these steps below.

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1. Launch the App Store on your Mac computer.

2. In the search bar on the left, type in "PowerPoint."

3. The first search result should be for Microsoft's PowerPoint. If not, toggle through the results to find it. Next, click "Get" and then "Install."

4. Sign in using your Apple ID information, if needed, to initiate the download. Then, select "Get" at the bottom.

5. The PowerPoint app will then begin to download. When finished downloading, select "Open" in the top-right hand corner.

6. Select "Get Started" in the pop-up to sign in using your Microsoft credentials or to start a free one-month trial.

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How To Prepare A Professional PowerPoint Presentation On Mac

Microsoft PowerPoint has always been the go-to software for making professional presentations. Many rely on it for their Business presentations, designs of fliers, and pamphlets and for carrying out their daily tasks at work.

If you have a MacBook or your place of work uses an iMac, and you are in the dark on how you can make great PowerPoint presentations on it, look no further. This article guides you through the best route to seamlessly use your Mac to make amazing presentations and designs for work.

The software could be obtained with a purchase of the Microsoft Office suite on your computer and other applications like Excel, Word, etc. Once you have it set up on your computer, you will be able to operate it in the same manner you would operate it on a Windows computer.

How To Install Microsoft PowerPoint on Your Mac

Installing the application on your Mac is an easy process; all you need to do is:

Open the Mac App Store application on your computer.
Type in “PowerPoint” in the search bar and click search.
The result from your search should show you the application, but if that isn’t the case, scroll through the results till you see Microsoft PowerPoint.
Click “Get” and then begin installation by clicking “Install”.
If the case warrants, sign in with your Apple ID to continue the installation and then click on “get” at the bottom.
The application should start downloading. When it’s done, click “open” in the top-right corner.
Finally, click “get started” to log in with your Microsoft ID, or you can opt for a one-month free trial .

Few Tips On How To Create Your Professional Presentation

Let’s break down the basics of the design process step by step:

Content Is Most Important

It is very paramount that you set out your content first and foremost before you begin any design. Setting out your content and topic helps give you a mental picture of what you want to achieve. This will, in turn, help in determining the type and appearance of your design.

Content writing is a hard part of creating a presentation for many people.

This is because it needs to be original, comprehensive, and unique. Stuffing your slides and presentations with poor content is the most common spoiler of presentations. That’s why it is always better to try PowerPoint presentation writing services for interesting and comprehensive information. Some professionals write content on the use for presentation, which can help you learn more about the topic.

Choose The Color Scheme You Will Base Your Design On

Colors matter in a presentation. The right color scheme would determine whether your work would look beautiful and professional or amateurish and unprofessional.

You could use Adobe Color CC to build your color scheme. It would make your work of building perfect color schemes easier, or you could copy from schemes others have already built.

How To Create Your Cover Slide

Your design is one step simpler after you successfully get your color scheme. The next move is to pick one from the colors in your scheme, place it in the background and get ready to start typing. It may seem too simple, but it’ll look great if you get it right.

Selecting Fonts

Choosing fonts is a daunting task for many people when creating slides. There is always the temptation to avoid basic-looking fonts in favour of fancy-looking ones. However, thinking too much about it often leads to selecting hideous font combinations. You could look for an online writing service if you have no clue. Try out something basic, stick within a font family, and as much as possible, make sure you select styles that are different from each other.

Try to avoid center alignment as much as you can. Sticking to the edge for your presentation to have better readability is always preferable.

It is also important to note that you don’t have to fill up every space on your layout. Leaving some spaces empty can go a long way in giving your presentation a clean look.

You can also take advantage of a secondary display with your Mac for easier organization when creating layouts for your presentation.

Inputting Content Into Your Slides

The secret about this is keeping it as simple as possible. You don’t have to input everything you want to say into your slides. It makes it hard to follow and simply too much.

Slides are meant to give a visual perspective to what you are saying. Stick to using only bullet points of your content on the slides.

Why is Content Originality Important?

Most times, the originality of your content is what makes your presentation different from others. If your presentation is borne out of content from within you, it would be easier for you to express yourself and convince your audience to be interested in your work.

When your presentation is professional or a business proposal , your audience will often want to buy into your ideas if they can see a synergy between you and the presentation you make. In situations where your presentation is to get a competitive opportunity, the only thing that could make your PowerPoint presentation stand out from others is its originality and how well you can express yourself.

If you read through all that has been said, you shouldn’t have a problem using PowerPoint on your Mac to make amazing presentations. People are always very visual. You could have good and wonderful points to say, but having a great PowerPoint presentation can be the cherry on top to perfect the delivery of your content to prospective audiences. Amazing PowerPoint presentations will keep your audiences on the edge of their seats when you speak.

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Export your PowerPoint for Mac presentation as a different file format

If you want to send your presentation to someone but they don't have PowerPoint for macOS or PowerPoint for Windows, you can export your presentation in a different format, such as a picture format or a PDF file, so the recipient can view the slides.

Export your presentation as a video

Note: Exporting your presentation as a video feature is only available to users using PowerPoint for Microsoft 365 for Mac, PowerPoint 2019 for Mac, or newer versions of PowerPoint for Mac. If you have a Microsoft 365 subscription, make sure you have the latest version of Office .

(Beginning with PowerPoint for Microsoft 365 for Mac version 16.19, audio narration is included in the video when you export your presentation.)

Click File > Export .

On the File Format menu, select the video format that you want (MP4 or MOV).

Select the video quality you want: Presentation Quality , Internet Quality , or Low Quality . The higher the video quality, the larger the file size.

If you have recorded timings and want to use them in the video you create from your presentation, make sure the box next to Use Recorded Timings and Narrations is checked. You can also choose to set the amount of time the video will spend on each slide if you don't have a set timing.

When you've made all your selections, choose Export .

Note: When you export your presentation as a video, any narrated audio that was recorded in Slide Show will play, but other embedded media files won't play.

After you've saved your presentation as a video, you can share it just as you would any other video, by using applications or devices that can open and play videos.

Export your slides as pictures

You can save one or more slides as pictures so that the recipient can view the slides in any application or device that works with pictures. Just make sure that you choose a picture format that the application or device can open.

Note: When your slides are converted to picture files, any transitions, animations, movies, or audio are removed from the presentation.

On the File Format menu, select the picture format that you want, such as JPEG or PNG.

Select either Save Every Slide or Save Current Slide Only . You may also enter a size for your slide images in the Width and Height boxes.

If you choose to save every slide, your presentation will be saved as individual image files, one for each slide.

After you save your slides as pictures, you can share them just as you would any other picture file, by using applications or devices that can open pictures.

Export your presentation to PDF format

On the File Format menu, click, PDF .

After you save your slides as a PDF file, you can share them just as you would any other PDF file, by using applications or devices that can open PDF files.

Export a PowerPoint for Mac presentation to PDF

Convert Keynote presentations to Microsoft PowerPoint

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Presentations that stand out. Beautifully.

With its powerful tools and dazzling effects, Keynote makes it easy to create stunning and memorable presentations, and comes included with most Apple devices. Use Apple Pencil on your iPad to create diagrams or illustrations that bring your slides to life. And with real‑time collaboration, your team can work together, whether they’re on Mac, iPad, iPhone, or a PC.

See what’s new in Keynote

Present your story. Your way.

Keynote sets the stage for an impressive presentation. A simple, intuitive interface puts important tools front and center, so everyone on your team can easily add beautiful charts, edit photos, and incorporate cinematic effects. And Rehearse Mode lets you practice on the go, with the current or next slide, notes, and clock — all in one view.

Start with a gorgeous layout.

Choose from over 40 eye‑catching themes that instantly give your presentation a professional look. Or create your own slide designs, background images, and page‑by‑page customization.

Create next-level animations.

Add drama to your presentation with more than 100 cinematic transitions and effects. Make your words pop by adding textures, color gradients, and even photos — with just a tap. And animate objects along a path using Apple Pencil or your finger on your iPhone or iPad.

Make every slide spectacular.

Add subtle movement to your slides with dynamic backgrounds. Illustrate your point with over 700 Apple-designed shapes, or add photos, videos, music, image galleries, and charts. Easily remove backgrounds from supported images and live videos or manually refine adjustments as needed. You can even use your iPhone to take a photo or scan a document, and Continuity Camera can send it straight to Keynote on your Mac.

What’s new in Keynote.

Learn about everything you can do in Keynote

Get the updates. Then get in touch.

Stay up to date when people join, edit, or comment in collaborative presentations and easily get in touch with your team using Messages and FaceTime.

Get more done on iPad.

Quickly insert objects, find settings, and get to your favorite tools with the customizable toolbar. And Stage Manager makes it easy to multitask across multiple presentations and apps at the same time. 1

Make backgrounds disappear.

Now you can more easily remove backgrounds from supported images — and even live videos — or adjust them to your liking.

Add live video feeds to any slide.

Appear in a window, right on your slides, with a picture-in-picture display during remote presentations. Or include a live feed of your iPhone or iPad screen to show off apps.

Get started with dynamic themes.

Start with one of three beautiful new animated themes, then customize it to set the tone for each slide with 18 adjustable background presets — from understated to highly visual, monochrome to colorful, calm to energetic.

Captivate your audience with dynamic backgrounds.

Make your presentation stand out by adding stunning color and visual interest to your slides. Create motion on a title or closing slide for a bold statement, and keep viewers engaged with subtle movement throughout the presentation.

Present with your team. Seamlessly.

For slideshows with multiple presenters, you can take turns controlling a single deck — from anywhere — on Mac, iPad, and iPhone.

Play YouTube and Vimeo videos right in Keynote.

Embed a video from YouTube or Vimeo, then play it right in your presentations, without the need to download or open the video in a media player. 2

Present over video conference. Like a pro.

Play a slideshow in its own window so you can access other apps while you present. You can view your presenter notes, upcoming slides, and navigation in a separate window as well.

Outline your presentation. Easier.

With outline view for iPhone and iPad, quickly jot down your thoughts, restructure ideas, and move concepts from slide to slide. Then switch to slide view and start designing.

Present like never before. From anywhere.

With Keynote, presenting remotely can be just as seamless as presenting in person. Say goodbye to saying “Next slide, please” — now multiple people can present together, even remotely, with each person taking control of their section of the deck. Add a live video feed of yourself to any slide for a picture-in-picture experience. Or when presenting on your Mac, include a live feed of your iPhone or iPad screen to walk through your apps. You can even play a slideshow in its own window, so you can simultaneously access your notes and other apps.

Any presentation. Any device. Anytime.

You don’t work in one place on just one device. The same goes for Keynote. Work seamlessly across all your Apple devices. The slides you create using a Mac or iPad will look the same on an iPhone or web browser — and vice versa.

You can also work on presentations stored on iCloud or Box using a PC.

Start using Keynote at iCloud.com

Create and present together. Even when apart.

Work together in the same presentation, from across town or across the world. You can see your team’s edits as they make them — and they can watch as you make yours, too. You can even get notifications when people join, edit, or comment. When presenting as a team, you can also take turns controlling a single deck from anywhere.

Use Apple Pencil when inspiration strikes.

Add color, illustrations, and handwritten comments for more beautiful presentations with Apple Pencil on your iPad.

Plays well with Office.

Teaming up with someone who uses Microsoft PowerPoint? Keynote makes it a great working relationship. You can save Keynote presentations as PowerPoint files. Or import and edit PowerPoint presentations right in Keynote.

Learn more about Microsoft PowerPoint compatibility

See everything that’s new in Keynote

What’s new in Keynote for iPhone and iPad
What’s new in Keynote for Mac
Keynote for iCloud release notes

Additional Resources

Get Keynote support
Learn about Microsoft Office compatibility
Learn about collaboration for Pages, Numbers, and Keynote
Use Keynote in a video conference app

Keynote User Guides

Keynote User Guide for Mac
Keynote User Guide for iPad
Keynote User Guide for iPhone
Keynote User Guide for Web

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How to open Microsoft PowerPoint presentations in Apple Keynote on a Mac

If you use Microsoft PowerPoint on your Mac, you can save the presentations you create and open them in Keynote, Apple’s presentation app. It’s a handy feature to use in case you can’t access Microsoft’s apps.

Every Mac comes with Apple’s iWork apps: Pages (word processor), Numbers (spreadsheet), and Keynote (presentations). And these apps can import Office documents. Here’s how you can open Word documents in Pages, as well as export Pages documents for use in Word.

How to import Microsoft PowerPoint presentation into Apple Keynote

This procedure works with .pptx and .ppt file formats.

Launch Keynote (it’s in the Applications folder of your Mac).

A window may appear, explaining any changes that were made during the import process. The more complicate your PowerPoint presentation (formatting, fonts, images, etc.), the higher the possibility that a change had to be made. The simpler the document, the more your file will resemble what you created in PowerPoint.
That’s it. The PowerPoint file should open in Keynote.

Before you start working on your presentation, look it over carefully. Formatting may have changed and you may have to fix it. There’s always a chance that so much happened during the import that you can’t use your presentation.

How to export Apple Keynote presentations as Microsoft PowerPoint documents

If you’ve been working in Pages and will eventually return to Word, you can export your document as a Word file. Here’s how.

In Keynote, click on the File menu and move your cursor to “Export to”.

Choose where you want to save the file and name it.
When you click Export, this will save the file.

Author: Roman Loyola , Senior Editor

Roman has covered technology since the early 1990s. His career started at MacUser, and he's worked for MacAddict, Mac|Life, and TechTV.

Adding New Fonts to PowerPoint on Mac: Step-by-Step Guide

Adding new fonts to your PowerPoint on Mac can boost your presentation’s visual appeal and make it stand out. It’s a simple process that involves downloading a new font, installing it, and then applying it to your PowerPoint presentation. After reading this quick overview, you’ll know exactly how to spice up your slides with some fresh typography.

Step by Step Tutorial: Adding New Fonts to PowerPoint on Mac

Before we jump into the steps, let’s understand what we’re trying to achieve. By adding new fonts to PowerPoint on Mac, we’re essentially giving ourselves more options to customize our text. This can be crucial for branding purposes or simply to make our presentation more visually appealing.

Step 1: Download a new font

Start by finding a font that you like and download it to your Mac.

After you’ve found a font that you fancy, make sure it’s compatible with Mac. Most fonts come in a .zip file, so you’ll need to unzip it to access the font file – usually in .ttf or .otf format. Make sure you download fonts from reputable sources to avoid any potential malware.

Step 2: Install the font on your Mac

Double-click the font file and click ‘Install Font’ to add it to your system.

Once you’ve installed the font, it should appear in the Font Book application on your Mac. From there, the font is available to all applications, not just PowerPoint. If you have multiple user accounts on your Mac, you might need to install the font for each user individually or as the Administrator to make it available to everyone.

Step 3: Open PowerPoint and use the new font

Open your PowerPoint presentation, select the text you want to change, and choose your new font from the drop-down menu.

PowerPoint should automatically recognize the new font you’ve installed. If it doesn’t show up right away, try restarting the application. Once you select your new font, you can adjust the size, color, and other text attributes as you normally would.

After completing these steps, you’ll be able to enhance your PowerPoint presentations with a variety of new fonts, making your slides more engaging and memorable.

Tips for Adding New Fonts to PowerPoint on Mac

Always preview a font before you download it to make sure it’s the right fit for your presentation.
Keep in mind the tone and audience of your presentation when choosing a font—some fonts are more casual, while others are more formal.
Consider readability; some fonts might look great up close but are hard to read from a distance.
Don’t go overboard with too many different fonts; stick to two or three complementary fonts for a cohesive look.
Remember that not all computers have the same fonts installed, so if you’re sharing your presentation, consider embedding the fonts into the PowerPoint file.

Frequently Asked Questions

How do i embed fonts in powerpoint on mac.

To embed fonts, go to ‘Preferences’ in PowerPoint, then ‘Save’ and check ‘Embed fonts in the file’.

Embedding fonts ensures that your presentation looks the same on another computer, even if it doesn’t have the font installed. Be aware that this can increase the file size of your presentation.

What types of font files can I use on Mac?

Mac supports TrueType (.ttf), OpenType (.otf), and PostScript (.ps) font types.

These are the most common font file types and should cover most of the fonts you’ll want to install.

Can I use custom fonts when presenting on another person’s Mac?

Yes, but only if you embed the fonts in your PowerPoint file or ensure the other Mac has the same fonts installed.

If you don’t embed the fonts or the other Mac doesn’t have them installed, PowerPoint will substitute a different font, which might alter the design of your slides.

Does adding new fonts to PowerPoint on Mac affect the presentation’s compatibility with Windows?

It might, especially if the font is not available on Windows. Embedding the font in the PowerPoint file can help maintain compatibility.

Keep in mind that some fonts may render differently on Windows, so it’s always a good idea to check your presentation on a Windows device if possible.

Can I delete a font after adding it to PowerPoint on Mac?

Yes, you can delete fonts using the Font Book application on Mac, but this will remove it from all applications, not just PowerPoint.

If you use a font in a presentation and then delete it, PowerPoint will substitute a different font the next time you open that presentation.

Download a new, Mac-compatible font
Install the font on your Mac via the Font Book application
Open PowerPoint and apply the new font to your text

Adding new fonts to PowerPoint on Mac is a breeze and can seriously up your presentation game. With an array of fonts at your fingertips, you can convey your message with more impact and style. Just remember to pick fonts that align with the tone of your content, keep readability in mind, and don’t forget about embedding fonts for sharing purposes. Enhancing your presentations with new fonts can be a game-changer, whether you’re pitching to clients, teaching a class, or presenting at a conference. So go ahead, give it a try and watch your presentations transform from mundane to magnificent!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to Use PowerPoint on Mac (Step-By-Step Guide)

PowerPoint is an indispensable tool for creating, editing, and formatting slides. It is widely used for work, study, and personal projects. However, not everyone knows how to download and use PowerPoint on Mac OS. This article will walk you through the steps of downloading and using PowerPoint on a Mac and two other free and built-in presentation editors: WPS Presentation and Keynote.

Why Do You Need PowerPoint on a Mac?

PowerPoint is a presentation software that allows you to create and deliver engaging presentations. It offers various features, including adding text, images, videos, charts, and graphs to your slides. You can also customize the look and feel of your presentations using themes, templates, and fonts.

What is PowerPoint used for?

PowerPoint is used for a variety of purposes, including:

Business presentations: PowerPoint is commonly used to deliver business presentations to clients, colleagues, and investors.

Educational presentations: PowerPoint is also used to create educational presentations for students of all ages.

Personal presentations: PowerPoint can also be used to create personal presentations, such as wedding slideshows and travel photo presentations.

Alternatives to Microsoft PowerPoint

While PowerPoint is the most popular presentation software, there are several other alternatives available, including:

WPS Presentation: WPS Presentation is a free and open-source presentation editor that is compatible with PowerPoint files.

Keynote: Keynote is a built-in presentation editor for Mac users. It offers a variety of features, including templates, themes, and transitions.

How to download WPS Presentation on Mac?

WPS Presentation is a free presentation app for Mac offered by WPS Office. With a streamlined interface and handy tools, it makes an excellent PowerPoint alternative.

Users often choose WPS Presentation to create simple slide decks quickly. The drag-and-drop flexibility when inserting charts or arranging objects helps speed up their workflow.

WPS Presentation stands out with these key features:

Intuitive editing tools similar to PowerPoint

Thousands of free templates

Ability to export PPT and PPTX files

PDF converter and editor

Cloud sync and multi-device support

To download the WPS Presentation on your Mac:

Step 1: Go to https://www.wps.com/download/

Step 2: Click on the Free Download button in WPS Office for Mac box

Step 3: Indicate the download location and click Save.

Step 4: Double-click the “.zip” installer file to extract WPS Office Installer once the download completes.

Step 5: Open WPS Office Installer, then click Open.

Step 6: Click Install Now, then follow the instructions on installing WPS Office and related apps like Presentation.

After installation, you can find WPS Presentation conveniently in your Applications folder or Launchpad. Its clean interface will be familiar to PowerPoint users, with menus for Home, Insert, Design, Transitions, and more.

How to download Microsoft PowerPoint on Mac?

Here is a step-by-step walkthrough with pictures on how to download PowerPoint for Mac using the App Store:

Step 1 : Open the App Store on your Mac.

Step 2: In the search bar at the top right, type in "PowerPoint" and press Return.

Step 3: The Microsoft PowerPoint app should appear as the first result. Click on the Get button and then Install.

Get and Install App Microsoft PowerPoint for Mac OS

Step 4: You'll see a progress bar as PowerPoint downloads. After it finishes, you'll find it in your Applications folder.

Step 5: Open PowerPoint and sign in with your Microsoft account or create a new free account to use it.

After opening PowerPoint, you can pick from a wide selection of templates to create your first presentation!

How to Use the Built-in Mac Keynote?

Mac users can also access the powerful Keynote app built into Apple's iWork suite. With its intuitive interface and gorgeous themes, Keynote makes creating beautiful slides on a Mac easy.

Image’s link: https://www.thegioididong.com/hoi-dap/keynote-la-gi-cach-su-dung-keynote-tren-iphone-macbook-chi-1359032

I like using Keynote when I want to assemble visually impressive presentations quickly. The animated builds and transitions between slides keep audiences engaged.

Standout features of Keynote:

Pre-built themes with elegant animations

Drag-and-drop image/chart insertion

Tools for flowcharts, diagrams, and shapes

Record presenter narration and timings

Easy sharing via iCloud or Apple TV

Steps to create and edit a new slide in Keynote:

Follow these steps to begin a new presentation in Keynote:

Step 1: Open Keynote from your Applications folder or Launchpad.

Step 2: Click New Document to access the Keynote homepage.

Step 3: Double-click the desired slide layout to insert a new one.

Step 4: Customize the slide by adding a title, text, images, and other media.

Step 5: To add more slides, click Add Slide.

Add more slides to a Keynote presentation

Step 6: Click the Play button in the top toolbar to present the slides

With just a few clicks, you can create amazing-looking presentations through Keynote's simplicity and built-in Apple polish.

Practical Tips for Using Keynote on Mac

To add a slide transition effect, select the slide from the slide navigator on the left, then click on the Animate tab in the window's top-right corner. Choose the Action option and click on the Add an Effect button. You can select from over a dozen effects and customize their duration, direction, and start time.

To animate individual objects on the slides, select the objects and go to Animate > Build In > Add an Effect. You can preview the effect and change its order, timing, and delivery. You can also use the Build Out option to animate how objects disappear from the slides.

To use Magic Move, duplicate a slide and change the position of the objects on both slides. Then select the first slide and choose Magic Move from the Add an Effect menu. Keynote will automatically create a smooth animation between the two slides. You can adjust the duration and other options as well.

To edit your slide layouts, go to View > Edit Slide Layouts. You can add, delete, or modify any slide layout to suit your needs. You can also change your presentation's theme, background, and color scheme.

To customize your toolbar, go to View > Customize Toolbar. You can drag and drop any tool you want to add or remove from the toolbar. You can also choose between icon-only, text-only, or icon-and-text modes.

Customize Toolbar dialogue box in Keynote.

To use action buttons for shapes in Keynote, select a shape and go to Format > Add Link > Slide. You can choose which slide to link to or use the Next Slide or Previous Slide options. This way, you can create interactive presentations that let you jump around different slides with a click.

To access a variety of chart styles, simply click the Chart button on the toolbar or navigate to Insert > Chart in the menu bar. You'll find a wide range of styles, including 2D, 3D, and Interactive options.

What are the Differences between PowerPoint on Mac and PowerPoint on Windows?

While PowerPoint on Mac retains most core features from the Windows version, there are some critical differences in how specific tools work:

The user interface follows Mac design language instead of the Windows ribbon

Animations and transitions have fewer effects options on Mac

Saving as older PPT formats may cause formatting changes

Linked media like charts can break when moving files cross-platform

Mac menus lack certain administration tools for managing templates

Some other limitations include:

Occasional font compatibility issues

Differences in default autocorrect/styling behavior

Variation in how slide masters/layouts are handled

Mac PPT files render slightly differently in Windows

However, the web-based PowerPoint for Office 365 helps mitigate most cross-platform issues. But keeping the above differences in mind can help avoid headaches when collaborating between Mac and PC.

Practical Skills for Using PowerPoint on Mac

To start mastering PowerPoint on your Mac, try out these handy tips:

Use keyboard shortcuts like Command + M to quickly add slides from the master view

Right-click on objects like charts to open formatting options

Hide slides rather than deleting them in case you need them again later

Use section breaks in the slide sorter view to divide related slides into groups

Align or distribute objects under the Format menu to cleanly organize elements

Adjust video playback quality under Playback to optimize performance

Enable Auto Save and Auto Recover to prevent data loss from unexpected shutdowns

Use Notes Page view to add detailed presenter notes to each slide

Click the Record Slide Show button to record timings and narration for the presentation

To deliver a presentation in PowerPoint on Mac, you can also use the keyboard shortcut Command + Shift + F5 to start a slide show.

With PowerPoint's robust set of features tailored for Mac, you can create and deliver polished presentations efficiently.

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Can I use PowerPoint on Mac for free?

Yes, you can access PowerPoint for free on a Mac through the online Office web apps or via a 30-day trial of Microsoft 365.

Does PowerPoint work the same on Windows and Mac?

PowerPoint on Mac generally provides the same core features as the Windows version. However, minor differences may exist in how specific tools, effects, fonts, and media function when moving files cross-platform. For example, the ability to create macros is unavailable in PowerPoint on Mac.

Is PowerPoint Mac compatible with PPT files from Windows?

You can usually open PPT and PPTX files created on Windows in PowerPoint on Mac without issues. But occasionally, some advanced formatting, animations, or linked media may break when transferring the file.

What are some excellent alternatives to PowerPoint on Mac?

Some good alternatives to PowerPoint on Mac include WPS Presentation and Keynote. WPS Presentation is a free and open-source presentation editor that is compatible with PowerPoint files. Keynote is a built-in presentation editor for Mac users.

PowerPoint remains the top choice for creating professional presentations on both Windows and Mac. While the Mac version has a few limitations, it provides the full PowerPoint toolset tailored for Apple devices.

Whether you choose Microsoft PowerPoint, WPS Presentation, or Keynote, you now have the tools and knowledge to create compelling presentations. Start crafting your next masterpiece and leave a lasting impression on your audience.

1. How To Narrate a PowerPoint on Mac – A Comprehensive Guide
2. How to Use Zoom PowerPoint Presenter View: A Step-by-Step Guide
3. How to Compress a Powerpoint on Mac A Comprehensive Guide
4. How to Export PowerPoint to Video on Mac (Step-by-Step)
5. How to Use a Master Slide in PowerPoint (Step-By-Step Guide)
6. How to Export PowerPoint Notes to Word Mac (Step-by-Step Guide)

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

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How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser

It's easy to share a PowerPoint presentation on your Mac or PC app.
You can also share a presentation if you use the online version of PowerPoint.
Sharing a presentation can help you collaborate with friends or coworkers.

When creating Microsoft PowerPoint presentations for work or school, it's often necessary to collaborate with others on your projects.

Thankfully, it's easy to share a PowerPoint presentation no matter what version you use. The process looks fairly similar on both Mac and PC programs, as well as on the online version that can be accessed from any web browser. The online option is helpful if you don't have the Microsoft Office program downloaded to your desktop.

For all of these options, you can add a collaborator (which operates similarly to sharing Google Slides ) or opt to send your file as a presentation or PDF via email. There are also alternative methods, such as sending via social media.

Here's how to share a presentation.

Check out the products mentioned in this article:

Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), samsung chromebook (from $269.00 at amazon), how to share a powerpoint presentation on a pc.

Sharing a presentation on the PC version of PowerPoint should look similar on most computer types. The following steps and accompanying photos detail the process on a Samsung Chromebook.

1. Open the PowerPoint presentation you wish to share on your PC.

2. Click the "Share" symbol in the upper right hand corner of the screen. This should give you the option to share either the full document or just the current slide.

If you prefer to add a collaborator instead (similar to Google Slides functions), you will need to click the orange button to save a copy of the file to your OneDrive.

How to share a PowerPoint Presentation on a Mac

1. Open the PowerPoint presentation on your Mac desktop or laptop.

2. Click the "File" tab in the top left corner.

3. Select "Share" from the dropdown menu. This will grant you the option to either send or copy a link to share, send the file as a presentation or PDF, or manage access to a shared file. Select whichever option you'd like and follow the directions to add contact information.

If you wish to manage access and add collaborators, you will have to make sure the file has been uploaded to your OneDrive before proceeding. (If it hasn't, PowerPoint should prompt you to do so at this time.)

4. Sending the file as an email is the most common choice. Selecting this option will automatically open a new draft with the file attached. (Be sure to select "Send PDF" if you'd prefer it to send as a PDF file instead of as a presentation.) Add an address, subject, and body text before sending.

You can also share a presentation by clicking the "Share" button in the upper right hand corner. (This is similar to how it appears on a PC.)

This option is extremely helpful as it provides all of your possible options in a single pop-up. Enter a name or email address (along with an optional message) to send the document.

You can change the permissions settings at the top before clicking "Send," "Copy Link," or "Mail" to share your work. Click "More Apps" to browse additional options, such as sending via social media or text message. Lastly, you can select "Send a Copy" to send as a traditional attachment.

How to share a PowerPoint presentation on a web browser

You can access PowerPoint online on either a Mac or PC, as long as you have your login information for Microsoft Office . Regardless of what browser you prefer to use, the steps to share a presentation are exactly the same.

1. Log in to your Microsoft Office account on your preferred web browser and open the presentation you wish to share.

2. Click the "Share" button in the upper right hand corner of the screen.

3. This will open a pop-up in the center of the page. Enter a name or email address (along with an optional message) to send the document. You can change the permissions settings at the top before sending the link by clicking the "Send" or "Copy Link" option. (Those who have followed these steps on a Mac will recognize that it looks similar.)

Additionally, when you open the main menu, you can click the "Share" tab on the left hand side. This will allow you to invite others to edit the presentation or embed the presentation for a blog or website.

If you are looking to embed online, this will open a different pop-up that will generate a code for you. Select the dimensions desired and then paste the text as needed. Click the "Close" or "X" buttons to minimize the window.

Related coverage from Tech Reference :

How to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to download and access microsoft powerpoint on your mac computer.

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Can a PowerPoint Presentation Created on a PC Run on a Mac? Here’s How

Have you ever found yourself in a situation where you need to run a PowerPoint presentation created on a PC, on a Mac? Well, you’re in luck because it’s definitely possible! In this article, we’ll walk you through the simple steps to make sure your presentation goes off without a hitch, regardless of the platform you’re using.

Step by Step Tutorial for Running a PowerPoint Presentation on a Mac

Before we dive into the steps, it’s important to understand that PowerPoint presentations are generally compatible across PC and Mac platforms thanks to Microsoft’s efforts to create cross-platform software. With that in mind, let’s get started.

Step 1: Save the PowerPoint Presentation Correctly

Make sure to save your PowerPoint presentation in a format that is compatible with Mac. The best option is to use the .pptx file format.

Saving your presentation in the .pptx format ensures that most of the formatting and features you used on your PC will be preserved when you open the presentation on a Mac. This format is the default for newer versions of PowerPoint, so you likely won’t need to change anything unless you’re using an older version.

Step 2: Transfer the File to Your Mac

You can transfer the PowerPoint presentation to your Mac using a USB drive, email, or cloud storage service like Google Drive or Dropbox.

When transferring files between a PC and a Mac, it’s important to ensure that the file does not get corrupted. Be sure to safely eject your USB drive from your PC and properly mount it on your Mac to avoid any data loss.

Step 3: Open the Presentation on Your Mac

Once the file is on your Mac, simply double-click the .pptx file to open it in PowerPoint for Mac.

If you don’t have PowerPoint installed on your Mac, you can use the pre-installed Apple Keynote app to open the presentation, though some features might not work perfectly. Alternatively, you can view the presentation for free using PowerPoint Online through your web browser.

After completing these steps, your PowerPoint presentation should open on your Mac, just like it would on your PC. You can now present, edit, or share your presentation without any platform-related issues.

Tips for Running a PowerPoint Presentation on a Mac

Always double-check your presentation after opening it on a Mac to ensure all features and animations work as expected.
If you’re using custom fonts in your presentation, make sure to install those fonts on your Mac as well, since missing fonts can cause formatting issues.
Keep your presentation files organized in a cloud storage service for easy access from any device, including Mac and PC.
Familiarize yourself with PowerPoint for Mac’s interface, as it may have slight differences from the PC version.
Consider converting your PowerPoint presentation to a PDF if you’re only planning to present the information without any interactive elements, as PDFs are universally compatible across platforms.

Frequently Asked Questions

Can a powerpoint presentation with embedded videos run on a mac.

Yes, PowerPoint presentations with embedded videos can run on a Mac, but make sure the video file formats are compatible with macOS.

What if I use PowerPoint-specific features like transitions and animations?

Most transitions and animations should work on a Mac, but it’s always best to test the presentation beforehand to ensure everything runs smoothly.

Can I edit the PowerPoint presentation on a Mac after it’s been created on a PC?

Absolutely! You can edit the presentation on a Mac just as you would on a PC, provided you have PowerPoint for Mac installed.

Is there a free way to view PowerPoint presentations on a Mac?

Yes, you can view PowerPoint presentations for free using PowerPoint Online through a web browser or by using Apple’s Keynote app, though some features may be limited.

Will hyperlinks and action buttons work when running a PowerPoint on a Mac?

Hyperlinks and action buttons should work as intended when running a PowerPoint presentation on a Mac, but it’s always good practice to test them out before your actual presentation.

Save the PowerPoint presentation in .pptx format.
Transfer the file to your Mac using a USB drive, email, or cloud storage.
Open the presentation on your Mac using PowerPoint for Mac, Keynote, or PowerPoint Online.

So there you have it – running a PowerPoint presentation created on a PC on a Mac is not just a possibility, it’s quite straightforward. By following the steps outlined above, you can ensure that your presentation is not only compatible but also maintains the integrity of its content and design. Remember, while both platforms offer different experiences, Microsoft and Apple have made significant strides in ensuring that their products can communicate with each other effectively.

Always remember to check your presentation thoroughly after transferring it to a different platform, as this will allow you to catch and fix any glitches that may have occurred during the process. Whether you’re a student, a professional, or just someone who needs to get their point across, mastering the art of cross-platform presentations will give you an edge in our increasingly digital world. So, go ahead and create your PowerPoint presentations with confidence, knowing that you can present your ideas on any platform, anytime, anywhere.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

7 Best Ways to Fix Microsoft PowerPoint Not Opening on Mac

Microsoft PowerPoint is available as a separate app for making presentations on the Mac. That means you can choose to download and install it whenever the need arises. Also, you can convert your PowerPoint presentation to a video for easily showing it anywhere. Many users rely on PowerPoint on Mac as their go-to optin to create presentations and other materials.

However, if you can’t open the PowerPoint app on Mac, it becomes an obstacle in your workflow. This post will cover the best solutions to fix Microsoft PowerPoint not opening on Mac.

1. Force Quit and Relaunch PowerPoint

Whenever the PowerPoint app fails to open on your Mac, you may force quit it to shut it down completely. Next, you can try to relaunch the app to check if it opens properly. Follow these steps to force quit and relaunch PowerPoint.

Step 1: Click the Apple logo in the top-left corner.

Step 2: Select Force Quit from the drop-down menu.

Step 3: Select Microsoft PowerPoint from the list of applications. Click on Force Quit.

Step 4: Relaunch the PowerPoint app.

2. Update the PowerPoint App

If force quit and restart didn’t help, your second option is to check for an app update. This could be happening on your Mac because of a bug in the current version of the PowerPoint app. Follow these steps.

Step 1: Click on Launchpad. Alternatively, you can press Command+Space to launch Spotlight search bar, type in App Store , and press Return to launch the Mac App Store directly.

Step 2: Click on the App Store icon to open it.

Step 3: Select the Updates option from the left menu.

Step 4: Press Command + R to refresh the page.

Update the PowerPoint app if you see that one is available. Then relaunch the PowerPoint app.

3. Boot Your Mac in Safe Mode

If the first two solutions did not solve the problem, it is now time to dig a little deeper. You can boot your Mac in Safe Mode . This will close all third-party applications and will keep only the system apps alive while booting your Mac. Follow these steps.

For M1 Mac Users

Step 1: Click the Apple logo in the top-left and select Shut Down.

Step 2: After it shuts down, press and hold the Power Button till you see two options on the screen.

Step 3: Select Macintosh HD. Hold the Shift key and select Continue in Safe Mode.

Step 4: Once your Mac boots in Safe Mode, launch the Microsoft PowerPoint app to check if it works in the Safe Mode environment.

For Intel Mac users

Step 1: Click the Apple logo in the top-left and select Restart.

Step 2: As soon as your Mac restarts, press and hold the Shift key.

Step 3: Release the Shift key after you see the login window on your screen.

After your Intel Mac boots in Safe Mode, you’ll need to launch the PowerPoint app to inspect if it works fine. If it works fine, then the problem must lie in the regular mode on your Mac. Proceed to the next solution to fix that.

4. Remove Powerpoint Preference Files

A Preference File of Microsoft PowerPoint gets created that saves all your app preferences. You can relocate the preference file temporarily in order to fix this problem. Follow these steps.

Step 1: Launch the Finder app.

Step 2: Select the Go option from the top Menu bar.

Step 3: Click on ‘Go to Folder’ option.

Step 4: In the search box, type ~/ Library and press Return.

Step 5: Click the first result.

Step 6: Select the Containers folder from the list.

Step 7: Once you open the folder, type com.microsoft.PowerPoint.plist in the search box and press Return.

Step 8: Select the file and drag it towards the Recycle Bin.

Step 9: Relaunch the Microsoft PowerPoint app.

5. Run First Aid in Disk Utility

In case your Mac is facing any storage errors after you’ve removed a large number of apps, you can fix those errors using Disk Utility. These errors might be causing issues with the PowerPoint app. Plus the overall performance of your Mac gets affected as well. Follow these steps.

Step 1: Press Command + Spacebar to open Spotlight Search, type Disk Utility and press Return.

Step 2: Click on the First Aid option in the Disk Utility window.

Step 3: Click on Run to launch First Aid.

Step 4: Click on Continue to confirm your action.

After Disk Utility finishes running First Aid, relaunch the PowerPoint app.

6. Create and Switch to a New User Account

If none of the options work on your Mac so far, then you may create a new user account temporarily. Switching to a new user account is also a good option to try for fixing PowerPoint not opening on your Mac. Follow these steps.

Step 1: Click the Apple logo on the top-left and select System Preferences.

Step 2: Select Users & Groups.

Step 3: In the Users & Groups tab, click on the Lock icon at the bottom-left.

Step 4: Enter your Mac password and click Unlock.

Step 5: Click on the Plus sign to add a new user.

Step 6: Add all the info and click on Create User.

The newly created user profile will appear on the left menu.

Step 7: Select the new user profile and select ‘Allow user to administer this computer.’

Step 8: Close the tab and click the Apple logo again.

Step 9: Log out from the current user account and sign in with the newly created account.

Once you sign in, try relaunching the PowerPoint app.

7. Uninstall and Reinstall Microsoft Powerpoint

The last option for you is to try uninstalling and reinstalling the PowerPoint app. A fresh start might just be the one solution to fix this issue. Here’s how.

Step 1: Click on Launchpad.

Step 2: Look for the PowerPoint icon and long-press it till all apps start jiggling.

Step 3: Click the cross icon on the top of the PowerPoint app.

Step 4: Click on Delete to confirm your action.

Step 5: Once the app gets deleted, open the App Store and reinstall Microsoft PowerPoint.

Present Your Points With Power

These solutions will help you to get rid of situations when PowerPoint fails to open on your Mac. While the solutions mentioned above should help most of the times, it helps to keep the app updated to ensure a consistent experience.

Was this helpful?

Last updated on 11 May, 2022

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

DID YOU KNOW

Paurush Chaudhary

Paurush dabbles around iOS and Mac while his close encounters with Android and Windows. Before becoming a writer, he produced videos for brands like Mr. Phone and Digit and worked briefly as a copywriter. In his free time, he satiates his curiosity about streaming platforms and devices like Apple TV and Google TV. On weekends, he is a full-time cinephile trying to reduce his never-ending watchlist, often bumping it longer.

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Microsoft PowerPoint for Mac

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Microsoft PowerPoint 16.83 LATEST

Juan Garcia

Operating System

macOS 10.13 High Sierra or later

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Microsoft Corporation / External Link

Microsoft_PowerPoint_16.83.24031120_Installer.pkg

Create and edit presentations in minutes.
Boost productivity with a large library of professional templates.
Add text, images, art, and videos.
Boost professional layouts with PowerPoint Designer.
Add transitions, animations, and cinematic motions.
Share your work via OneDrive and collaborate with others in real time.
Optimized for all Mac and iOS hardware.
Flexible pricing via several subscription plans.

User-friendly interface.
Wide range of design options.
Seamless integration with other Microsoft Office apps.
Real-time collaboration with others.
Access to a growing catalog of premium templates.
Requires a subscription to Microsoft 365.

Microsoft PowerPoint 16.83 Screenshots

The images below have been resized. Click on them to view the screenshots in full size.

What's new in this version:

Microsoft PowerPoint 16.83 - Bug fixes Microsoft PowerPoint 16.82 - Bug fixes Microsoft PowerPoint 16.81 - Bug fixes Microsoft PowerPoint 16.80 - Bug fixes Microsoft PowerPoint 16.79 - Bug fixes Microsoft PowerPoint 16.78 - Bug fixes Microsoft PowerPoint 16.77 - Bug fixes Microsoft PowerPoint 16.76 - Deprecation of PostScript Type 1 fonts: Support for PostScript Type 1 fonts is ending on the Microsoft 365 apps for macOS Microsoft PowerPoint 16.75 - PowerPoint Accessibility Ribbon: All of the tools to help you make your presentation accessible in one place Microsoft PowerPoint 16.74 - PowerPoint Accessibility Ribbon: All of the tools to help you make your presentation accessible in one place Microsoft PowerPoint 16.73 - Bug fixes Microsoft PowerPoint 16.72 - Bug fixes Microsoft PowerPoint 16.71 - Sensitivity Label scoping between files, emails and meetings: Office applications can now filter out sensitivity labels based on the document type. For example, Outlook email will no longer show labels that only apply to Word/Excel/PowerPoint documents. Microsoft PowerPoint 16.70 - Bug fixes Microsoft PowerPoint 16.69 - Bug fixes Microsoft PowerPoint 16.68 - Bug fixes Microsoft PowerPoint 16.67 - Bug fixes Microsoft PowerPoint 16.66.1 - Bug fixes Microsoft PowerPoint 16.66 - Bug fixes Microsoft PowerPoint 16.65 - Bug fixes Microsoft PowerPoint 16.64 - Bug fixes Microsoft PowerPoint 16.63 - Bug fixes Microsoft PowerPoint 16.62 - Bug fixes Microsoft PowerPoint 16.61 - Bug fixes Microsoft PowerPoint 16.60 - Bug fixes Microsoft PowerPoint 16.59 - Bug fixes Microsoft PowerPoint 16.58 - Bug fixes Microsoft PowerPoint 16.57 - Bug fixes Microsoft PowerPoint 16.56 - Bug fixes Microsoft PowerPoint 16.55 - Bug fixes Microsoft PowerPoint 16.54 - Bug fixes Microsoft PowerPoint 16.53 - Bug fixes Microsoft PowerPoint 16.52 - New Big Sur app icons: Updated the app icons to match the latest macOS release (Big Sur) - Flipgrid videos now available in PowerPoint for Mac: Add Flipgrid videos to enhance your next presentation Microsoft PowerPoint 16.51 - Bug fixes Microsoft PowerPoint 16.50 - AutoSave and coauthoring on sensitive encrypted documents: Don't trade off productivity for security. With Microsoft Information Protection, documents that are encrypted with sensitivity labels can now be AutoSaved and co-authored with others in real time just like unencrypted documents can. Requires tenant opt-in. - Video Library: Elevate your documents with a library of curated, royalty-free video footage available in-app - Get a New Look for Your Office Start Screen on Mac: The new refreshed look is designed with our Fluent toolkit to align with Apple's new design language in Big Sur - Show Your Pride: Celebrate Pride with the special theme inspired by the flags of the LGBTQI+ communities Microsoft PowerPoint 16.49 - Government customers: Apply sensitivity labels to your documents and emails: Sensitivity labeling features are now available for customers in the DoD environments - Get a Refreshed Look for your Office Start Screen on Mac: A new refreshed look that uses our Fluent toolkit to align with Apple's new design language in Big Sur Microsoft PowerPoint 16.45 - Auto-apply or recommend sensitivity labels: Office can recommend or automatically apply a sensitivity label based on the sensitive content detected Microsoft PowerPoint 16.44 - Present your slide show in a windowed experience: Reading View lets you multi-task and have several windowed slide shows. - Office apps run on Apple Silicon: Support for Apple silicon-based Macs. Microsoft PowerPoint 16.43 - Bug fixes Microsoft PowerPoint 16.42 - Jazz up Your Slides: Give your presentations more flair with free, high-quality stock images, icons, and stickers. Go to Insert > Pictures > Stock Images to get started. Microsoft PowerPoint 16.41 - Bug fixes Microsoft PowerPoint 16.40 - Bug fixes Microsoft PowerPoint 16.39 - Bug fixes Microsoft PowerPoint 16.38 - AutoSync in Slideshow: Synchronize changes whenever they are made even when the presentation is in slide show mode. Microsoft PowerPoint 16.37 - Find What You're Looking for: Use the search box to find text, commands, help, and more. Microsoft PowerPoint 16.36 - Bug fixes Microsoft PowerPoint 16.35 - Ability to collapse the current slide window in Presenter View: By dragging the line divider to the left side of the screen, you can collapse the current slide view so that you only see the "next slide" in view for the duration of your presentation. Microsoft PowerPoint 16.35 - Bug fixes Microsoft PowerPoint 16.34 - Bug fixes Microsoft PowerPoint 16.33 - Bug fixes Microsoft PowerPoint 16.32 - Get to Files in Fewer Clicks: Your recently opened documents are front and center. Open Account settings or Options right from the start page. Microsoft PowerPoint 16.31 - Bug fixes Microsoft PowerPoint 16.30 - Ink-stant Replay: Animate an ink drawing so that it replays forward or backward during your slide show. Microsoft PowerPoint 16.29 - Bug fixes Microsoft PowerPoint 16.28 - Bug fixes Microsoft PowerPoint 16.27 - Bug fixes Microsoft PowerPoint 16.26 - Bug fixes Microsoft PowerPoint 16.25 - Bug fixes

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Convert to Fix PowerPoint Codec Unavailable Error Easily

• Step 1. Free download the PowerPoint codec converter
• Step 2. Import your video/audio file
• Step 3. Select MP4 H.264/M4A AAC as the output format
• Step 4. Convert and export your file to play on PowerPoint

How to Fix PowerPoint Codec Unavailable [2024]

Imagine the frustration of opening a crucial PowerPoint presentation, only to be greeted by the dreaded "PowerPoint Codec Unavailable" message. This seemingly innocuous error can bring your presentation plans to a screeching halt. But fret not, as here in the post, we will show you the top 5 solutions that you can leverage to fix the PowerPoint codec unavailable error. Read on!

Fix 1. Optimize Media Compatibility

Fix 2. convert video/audio for powerpoint, fix 3. change the file extension, fix 4. install a suitable codec, fix 5. delete temp folder.

Since the introduction of PowerPoint 2007, Microsoft has included a built-in compatibility checker to help Windows users identify and resolve issues with their presentation files. If you run into the "PowerPoint Codec Unavailable" error, this handy tool can be your first line of defense. Here is how:

Step 1 . Open your PowerPoint presentation and click on the "File" tab in the top-left corner of the menu bar.

Step 2 . From the "File" menu, select "Info." This action will prompt PowerPoint to scan your presentation for any embedded media that may be incompatible with your current version of the software.

Step 3 . If PowerPoint identifies any incompatible media files, the "Optimize Media Compatibility" button will appear within the "Info" section.

Step 4 . Click on the "Optimize Media Compatibility" button. PowerPoint will then thoroughly scan your presentation and automatically optimize the embedded media files to ensure full compatibility with your software version.

Then you can open and play the files to see if the error is fixed.

When embedding audio or video in a PowerPoint presentation, you may encounter compatibility issues if the media file format is not supported by the version of PowerPoint you are using. This can cause an error message like "codec unavailable" to appear. This is because the range of video and audio formats supported by different versions of PowerPoint can vary. Below is a full list of media formats that PowerPoint supports:

Supported video file format : .asf, .avi, .mp4, .m4v, .mpg, .mpeg, .wmv.
Supported audio file format : .aiff, .au, .mid, .midi, .mp3, .m4a, mp4, .wav, .wma.
Recommended video format : .mp4 files encoded with H.264 video and AAC audio.
Recommended audio format : .m4a files encoded with AAC audio

Note : The 32-bit version of Microsoft PowerPoint 2010 does not natively support playing MP4 and MOV video files. To enable playback of these file formats, users need to install the QuickTime for Windows media player software.

If your video or audio files are not compatible with Microsoft PowerPoint, you can use a media converter like VideoProc Converter AI to convert them to a supported format and fix the codec unavailable error. With support for over 370 input formats and 420 output formats, VideoProc Converter AI is a robust and versatile AI media converter that offers users extensive flexibility to convert between a wide range of media file types, including MKV to MP4 , MOV to MP4 or MPEG, MP4 to AVI or WMV, H264 to H265, MTS to MP4, and audio to MP3, AAC, FLAC, AC3, OGG, M4A, WAV, and AIFF. Free download the software and follow the steps below to convert video/audio to the format that PowerPoint supports.

Note: The Windows version now supports AI-powered Super Resolution, Frame Interpolation, and Stabilization to enhance video and image quality. These AI features are not yet available in the Mac version but will be coming soon.

Step 1 . Launch the software and tap on the Video Converter on the main interface.

Step 2 . Import the media file that PowerPoint can open. Go to the Target Format in the bottom left where you can find an array of media profiles to work with. Select the MP4 H.264 preset if it is a video file or M4A AAC for audio files.

Step 3 . Choose a folder to save the output file, and hit Run to convert your media to PowerPoint format.

If you have a PowerPoint presentation file from an older version of the software, try changing the file extension from .ppt to .pptx. This simple action allows the file to be properly rendered by more recent PowerPoint versions and ensures smooth compatibility and playback with your presentation program, preventing potential 'codec unavailable' issues.

When receiving a "codec unavailable" error in PowerPoint for a media file that is listed as supported, it's likely that necessary codecs are missing from your system. This issue can be resolved by installing the required codecs, allowing PowerPoint to properly playback the media file without further complications. To that end, you can use CodecInstaller to analyze your file to find and install the needed codec for PowerPoint.

Excessive file data accumulating in the "TEMP" folder on your PC can trigger freezing issues within PowerPoint, and lead to the 'codec unavailable' error when playing media files. If this is the case, try clearing out unnecessary files from the TEMP folder to free up space and address the media playback issue in PowerPoint. Here is how:

Step 1 . Close PowerPoint and other programs running on your computer.

Step 2 . Click on the Start > Run button or use the shortcut combo Win + R, enter %temp%, and select OK. This will open the TEMP folder, select files with a .tmp extension, and press the DELETE key to remove them.

By clearing out unnecessary .tmp files from the TEMP folder, you can optimize your system's performance and resolve the playback issue in PowerPoint.

The "PowerPoint Codec Unavailable" issue can be a frustrating and time-consuming problem for anyone looking to embed media into their presentations. However, by following the troubleshooting steps outlined in this blog, you can quickly resolve the issue and get your multimedia content back on track. To be upfront, converting media files can often be the most straightforward and efficient method to resolve the PowerPoint codec unavailable error. By converting the problematic video file to a format supported by PowerPoint, you bypass the need for specific codecs altogether. Now free download VideoProc Converter AI and give it a try.

About The Author

Cecilia Hwung is the marketing manager of Digiarty Software and the editor-in-chief of the VideoProc team. She pursues common progress with her team and expects to share creative content and useful information with readers. She has a strong interest in copywriting and rich experience in editing tips.

VideoProc is a primary branch of Digiarty Software that is a leading multimedia software company founded in 2006. It endeavors to provide easier hardware-accelerated video audio editing and conversion solutions. The installed base of the VideoProc product has reached 4.6 million units from 180 countries since its release 5 years ago.

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How to Make a PowerPoint on Mac? (A Step-by-Step Guide)

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Additional Resources

Keynote User Guides

How to open Microsoft PowerPoint presentations in Apple Keynote on a Mac

How to import Microsoft PowerPoint presentation into Apple Keynote