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What It Takes to Give a Great Presentation

• Carmine Gallo

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

• Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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Elegant Effective Communication PPT And Google Slides

Effective Communication PPT Presentation Slides

Enhance your communication proficiency with our thoughtfully designed "Effective Communication Skills PowerPoint Presentation." This versatile template is tailored for professionals aiming to excel in interpersonal interactions, serving as a comprehensive guide to articulating ideas, thoughts, and emotions with clarity and impact. It delves deep into the nuances of effective communication, encompassing essential aspects like active listening techniques, interpreting body language cues, and more, ultimately fostering good communication, excellent communication, and means for further enhancing communication proficiency, including improved communication. Ideal for professionals spanning various industries and educators, this template stands as an editable slide, unlocking the potential for confident and clear self-expression, enabling the forging of robust connections, and the attainment of personal and professional objectives. Offering complete customization, it provides a versatile toolkit to navigate diverse communication scenarios. As a presenter, you'll appreciate the seamless flow of information and engaging visuals, ensuring your audience remains engrossed throughout. Embrace this template and experience firsthand how it empowers you to communicate with excellence, leaving a remarkable and lasting impression. Through this invaluable resource, you can master the art of communication and create a substantial impact.

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Home Blog Education Presentation Skills 101: A Guide to Presentation Success

Presentation Skills 101: A Guide to Presentation Success

Getting the perfect presentation design is just a step toward a successful presentation. For the experienced user, building presentation skills is the answer to elevating the power of your message and showing expertise on any subject. Still, one can ask: is it the same set of skills, or are they dependable on the type of presentation?

In this article, we will introduce the different types of presentations accompanied by the skillset required to master them. The purpose, as always, is to retain the audience’s interest for a long-lasting and convincing message.

Table of Contents

The Importance of Presentation Skills

Persuasive presentations, instructional presentations, informative presentations, inspirational presentations, basic presentation skills, what are the main difficulties when giving a presentation, recommendations to improve your presentation skills, closing statement.

Effective communication is the answer to reaching business and academic goals. The scenarios in which we can be required to deliver a presentation are as diverse as one can imagine. Still, some core concepts apply to all presentations.

 We define presentation skills as a compendium of soft skills that directly affect your presentation performance and contribute to creating a great presentation. These are not qualities acquired by birth but skills you ought to train and master to delve into professional environments.

You may ask: is it really that evident when a presenter is not prepared? Here are some common signs people can experience during presentations:

• Evasive body language: Not making eye contact with the audience, arms closed tightly to the body, hands in pockets all the time.
• Lack of interest in the presenter’s voice: dull tone, not putting an effort to articulate the topics.
• Doubting when asked to answer a question
• Irksome mood

The list can go on about common presenter mistakes , and most certainly, it will affect the performance of any presented data if the lack of interest by the presenter is blatantly obvious.  Another element to consider is anxiety, and according to research by the National Institute of Mental Health, 73% of the population in the USA is affected by glossophobia , which is the fear of public speaking, judgment, or negative evaluation by other people.

Therefore, presentation skills training is essential for any business professional who wants to achieve effective communication . It will remove the anxiety from presentation performance and help users effectively deliver their message and connect with the audience.

Archetypes of presentations

Persuasive presentations aim to convince the audience – often in short periods – to acquire a product or service, adhere to a cause, or invest in a company. For business entrepreneurs or politicians, persuasive presentations are their tool for the trade.

Unless you aim to be perceived as an imposter, a proper persuasive presentation has the elements of facts, empathy, and logic, balanced under a well-crafted narrative. The central pillar of these presentations is to identify the single factor that gathered your audience: it could be a market need, a social cause, or a revolutionary concept for today’s society. It has to be something with enough power to gather critiques – both good and bad.

That single factor has to be backed up by facts. Research that builds your hypothesis on how to solve that problem. A deep understanding of the target audience’s needs , concerns, and social position regarding the solution your means can offer. When those elements are in place, building a pitch becomes an easy task. 

Graphics can help you introduce information in a compelling format, lowering the need for lengthy presentations. Good presentation skills for persuasive presentations go by the hand of filtering relevant data and creating the visual cues that resonate with what your audience demands.

One powerful example of a persuasive presentation is the technique known as the elevator pitch . You must introduce your idea or product convincingly to the audience in a timeframe between 30 seconds and less than 2 minutes. You have to expose:

• What do you do 
• What’s the problem to solve
• Why is your solution different from others 
• Why should the audience care about your expertise

For that very purpose, using engaging graphics with contrasting colors elevates the potential power of your message. It speaks professionalism, care for details, and out-of-the-box thinking. Knowing how to end a presentation is also critical, as your CTAs should be placed with care.

Therefore, let’s resume the requirements of persuasive presentations in terms of good presentation skills:

• Identifying problems and needs
• Elaborating “the hook” (the element that grabs the audience’s attention)
• Knowing how to “tie” your audience (introducing a piece of information related to the hook that causes an emotional impact)
• Broad knowledge of body language and hand gestures to quickly convey your message
• Being prepared to argue a defense of your point of view
• Handling rejection
• Having a proactive attitude to convert opportunities into new projects
• Using humor, surprise, or personal anecdotes as elements to sympathize with the audience
• Having confidence
• Be able to summarize facts and information in visually appealing ways

You can learn more about persuasive presentation techniques by clicking here .

In the case of instructional presentations, we ought to differentiate two distinctive types:

• Lecture Presentations : Presentations being held at universities or any other educative institution. Those presentations cover, topic by topic, and the contents of a syllabus and are created by the team of teachers in charge of the course.
• Training Presentations : These presentations take place during in-company training sessions and usually comprise a good amount of content that is resumed into easy-to-take solutions. They are aimed to coach employees over certain topics relevant to their work performance. The 70-20-10 Model is frequently used to address these training situations.

Lecture presentations appeal to the gradual introduction of complex concepts, following a structure set in the course’s syllabus. These presentations often have a similar aesthetic as a group of professors or researchers created to share their knowledge about a topic. Personal experience does tell that course presentations often rely on factual data, adequately documented, and on the theoretical side.

An example of a presentation that lies under this concept is a Syllabus Presentation, used by the teaching team to introduce the subject to new students, evaluation methods, concepts to be learned, and expectations to pass the course.

On the other hand, training presentations are slide decks designed to meet an organization’s specific needs in the formal education of their personnel. Commonly known as “continuous education,” plenty of companies invest resources in coaching their employees to achieve higher performance results. These presentations have the trademark of being concise since their idea is to introduce the concepts that shall be applied in practice sessions. 

Ideally, the training presentations are introduced with little text and easy-to-recognize visual cues. Since the idea is to summarize as much as possible, these are visually appealing for the audience. They must be dynamic enough to allow the presenter to convey the message.

Those key takeaways remind employees when they revisit their learning resources and allow them to ruminate on questions that fellow workers raise. 

To sum up this point, building presentation skills for instructional presentations requires:

• Ability to put complex concepts into simpler words
• Patience and a constant learning mindset
• Voice training to deliver lengthy speeches without being too dense
• Ability to summarize points and note the key takeaways
• Empathizing with the audience to understand their challenges in the learning process

The informative presentations take place in business situations, such as when to present project reports from different departments to the management. Another potential usage of these presentations is in SCRUM or other Agile methodologies, when a sprint is completed, to discuss the advance of the project with the Product Owner.

As they are presentations heavily dependent on data insights, it’s common to see the usage of infographics and charts to express usually dense data in simpler terms and easy to remember. 

Informative presentations don’t just fall into the business category. Ph.D. Dissertation and Thesis presentations are topics that belong to the informative presentations category as they condense countless research hours into manageable reports for the academic jury. 

Since these informational presentations can be perceived as lengthy and data-filled, it is important to learn the following professional presentation skills:

• Attention to detail
• Be able to explain complex information in simpler terms
• Creative thinking
• Powerful diction
• Working on pauses and transitions
• Pacing the presentation, so not too much information is divulged per slide

The leading inspirational platform, TEDx, comes to mind when talking about inspirational presentations. This presentation format has the peculiarity of maximizing the engagement with the audience to divulge a message, and due to that, it has specific requirements any presenter must meet.

This presentation format usually involves a speaker on a stage, either sitting or better standing, in which the presenter engages with the audience with a storytelling format about a life experience, a job done that provided a remarkable improvement for society, etc.

Empathizing with the audience is the key ingredient for these inspirational presentations. Still, creativity is what shapes the outcome of your performance as people are constantly looking for different experiences – not the same recipe rephrased with personal touches. The human factor is what matters here, way above data and research. What has your experience to offer to others? How can it motivate another human being to pursue a similar path or discover their true calling?

To achieve success in terms of communication skills presentation, these inspirational presentations have the following requirements:

• Focus on the audience (engage, consider their interests, and make them a part of your story)
• Putting ego aside
• Creative communication skills
• Storytelling skills
• Body language knowledge to apply the correct gestures to accompany your story
• Voice training
• Using powerful words

After discussing the different kinds of presentations we can come across at any stage of our lives, a group of presentation skills is standard in any type of presentation. See below what makes a good presentation and which skills you must count on to succeed as a presenter.

Punctuality

Punctuality is a crucial aspect of giving an effective presentation. Nothing says more about respect for your audience and the organization you represent than delivering the presentation on time . Arriving last minute puts pressure on the tech team behind audiovisuals, as they don’t have enough preparation to test microphones, stage lights, and projector settings, which can lead to a less powerful presentation Even when discussing presentations hosted in small rooms for a reduced audience, testing the equipment becomes essential for an effective presentation.

A solution for this is to arrive at least 30 minutes early. Ideally, one hour is a sweet spot since the AV crew has time to check the gear and requirements for your presentation. Another benefit of this, for example, in inspirational presentations, is measuring the previous presenter’s impact on the audience. This gives insights about how to resonate with the public, and their interest, and how to accommodate your presentation for maximum impact.

Body Language

Our bodies can make emotions transparent for others, even when we are unaware of such a fact. Proper training for body language skills reduces performance anxiety, giving the audience a sense of expertise about the presented topic. 

Give your presentation and the audience the respect they deserve by watching over these potential mistakes:

• Turning your back to the audience for extended periods : It’s okay to do so when introducing an important piece of information or explaining a graph, but it is considered rude to give your back to the audience constantly.
• Fidgeting : We are all nervous in the presence of strangers, even more, if we are the center of attention for that moment. Instead of playing with your hair or making weird hand gestures, take a deep breath to center yourself before the presentation and remember that everything you could do to prepare is already done. Trust your instincts and give your best.
• Intense eye contact : Have you watched a video where the presenter stared at the camera the entire time? That’s the feeling you transmit to spectators through intense eye contact. It’s a practice often used by politicians to persuade.
• Swearing : This is a no-brainer. Even when you see influencers swearing on camera or in podcasts or live presentations, it is considered an informal and lousy practice for business and academic situations. If you have a habit to break when it comes to this point, find the humor in these situations and replace your swear words with funny alternatives (if the presentation allows for it). 

Voice Tone plays a crucial role in delivering effective presentations and knowing how to give a good presentation. Your voice is a powerful tool for exposing your ideas and feelings . Your voice can articulate the message you are telling, briefing the audience if you feel excited about what you are sharing or, in contrast, if you feel the presentation is a burden you ought to complete.

Remember, passion is a primary ingredient in convincing people. Therefore, transmitting such passion with a vibrant voice may help gather potential business partners’ interest.  

But what if you feel sick prior to the presentation? If, by chance, your throat is sore minutes before setting foot on the stage, try this: when introducing yourself, mention that you are feeling a bit under the weather. This resonates with the audience to pay more attention to your efforts. In case you don’t feel comfortable about that, ask the organizers for a cup of tea, as it will settle your throat and relax your nerves.

Tech Skills

Believe it or not, people still feel challenged by technology these days. Maybe that’s the reason why presentation giants like Tony Robbins opt not to use PowerPoint presentations . The reality is that there are plenty of elements involved in a presentation that can go wrong from the tech side:

• A PDF not opening
• Saving your presentation in a too-recent PowerPoint version
• A computer not booting up
• Mac laptops and their never-ending compatibility nightmare
• Not knowing how to change between slides
• Not knowing how to use a laser pointer
• Internet not working
• Audio not working

We can come up with a pretty long list of potential tech pitfalls, and yet more than half of them fall in presenters not being knowledgeable about technology.

If computers aren’t your thing, let the organization know about this beforehand. There is always a crew member available to help presenters switch between slides or configure the presentation for streaming. This takes the pressure off your shoulders, allowing you to concentrate on the content to present. Remember, even Bill Gates can get a BSOD during a presentation .

Presentations, while valuable for conveying information and ideas, can be daunting for many individuals. Here are some common difficulties people encounter when giving presentations:

Public Speaking Anxiety

Glossophobia, the fear of public speaking, affects a significant portion of the population. This anxiety can lead to nervousness, trembling, and forgetfulness during a presentation.

Lack of Confidence

Many presenters struggle with self-doubt, fearing that they may not be knowledgeable or skilled enough to engage their audience effectively.

Content Organization

Organizing information in a coherent and engaging manner can be challenging. Presenters often grapple with how to structure their content to make it easily digestible for the audience. Artificial Intelligence can help us significantly reduce the content arrangement time when you work with tools like our AI Presentation Maker (made for presenters by experts in presentation design). 

Audience Engagement

Keeping the audience’s attention and interest throughout the presentation can be difficult. Distractions, disengaged attendees, or lack of interaction can pose challenges.

Technical Issues

Technology glitches, such as malfunctioning equipment, incompatible file formats, or poor internet connectivity, can disrupt presentations and increase stress.

Time Management

Striking the right balance between providing enough information and staying within time limits is a common challenge. Going over or under the allotted time can affect the effectiveness of the presentation.

Handling Questions and Challenges

Responding to unexpected questions, criticism, or challenges from the audience can be difficult, especially when presenters are unprepared or lack confidence in their subject matter.

Visual Aids and Technology

Creating and effectively using visual aids like slides or multimedia can be a struggle for some presenters. Technical competence is essential in this aspect.

Language and Articulation

Poor language skills or unclear articulation can hinder effective communication. Presenters may worry about stumbling over words or failing to convey their message clearly.

Maintaining appropriate and confident body language can be challenging. Avoiding nervous habits, maintaining eye contact, and using gestures effectively requires practice.

Overcoming Impersonal Delivery

In virtual presentations, maintaining a personal connection with the audience can be difficult. The absence of face-to-face interaction can make it challenging to engage and read the audience.

Cultural and Diversity Awareness

Presenting to diverse audiences requires sensitivity to cultural differences and varying levels of familiarity with the topic.

In this section, we gathered some tips on how to improve presentation skills that can certainly make an impact if applied to your presentation skills. We believe these skills can be cultivated to transform into habits for your work routine.

Tip #1: Build a narrative

One memorable way to guarantee presentation success is by writing a story of all the points you desire to cover. This statement is based on the logic behind storytelling and its power to connect with people .

Don’t waste time memorizing slides or reading your presentation to the audience. It feels unnatural, and any question that diverts from the topic in discussion certainly puts you in jeopardy or, worse, exposes you as a fraud in the eyes of the audience. And before you ask, it is really evident when a presenter has a memorized speech. 

Build and rehearse the presentation as if telling a story to a group of interested people. Lower the language barrier by avoiding complex terms that maybe even you aren’t fully aware of their meaning. Consider the ramifications of that story, what it could lead to, and which are the opportunities to explore. Then, visualize yourself giving the presentation in a natural way.

Applying this technique makes the presentation feel like second nature to you. It broadens the spectrum in which you can show expertise over a topic or even build the basis for new interesting points of view about the project.

Tip #2: Don’t talk for more than 3 minutes per slide

It is a common practice of presenters to bombard the audience with facts and information whilst retaining the same slide on the screen. Why can this happen? It could be because the presenter condensed the talk into very few slides and preferred to talk. The reality is that your spectators won’t retain the information you are giving unless you give visual cues to help that process. 

Opt to prepare more slides and pace your speech to match the topics shown on each slide. Don’t spend more than 3 minutes per slide unless you have to introduce a complex piece of data. Use visual cues to direct the spectators about what you talk about, and summarize the principal concepts discussed at the end of each section.

Tip #3: Practice meditation daily

Anxiety is the number one enemy of professional presenters. It slowly builds without you being aware of your doubts and can hinder your performance in multiple ways: making you feel paralyzed, fidgeting, making you forget language skills or concepts, affecting your health, etc.

Meditation is an ancient practice taken from Buddhist teachings that train your mind to be here in the present. We often see the concepts of meditation and mindfulness as synonyms, whereas you should be aware that meditation is a practice that sets the blocks to reach a state of mindfulness. For presenters, being in the here and now is essential to retain focus, but meditation techniques also teach us to control our breathing and be in touch with our body signals when stress builds up. 

The customary practice of meditation has an impact on imagination and creativity but also helps to build patience – a skill much needed for connecting with your audience in instructional presentations.

Having the proper set of presentation skills can be quite subjective. It goes beyond presentation tips and deepens into how flexible we can be in our ability to communicate ideas.

Different presentations and different audiences shape the outcome of our efforts. Therefore, having a basic understanding of how to connect, raise awareness, and empathize with people can be key ingredients for your career as a presenter. A word of advice: success doesn’t happen overnight. It takes dedication and patience to build communication skills . Don’t condition your work to believe you will be ready “someday”; it’s best to practice and experience failure as part of the learning process.

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Introduction to Communication Skills

Apr 03, 2019

5.15k likes | 10.46k Views

Introduction to Communication Skills. Introduction. What is communication? In simple words we can say that ““ just to convey the message ” If we go in more detail we can say that “ communication is the process of transmitting (A B) & Receiving (B A) Messages.

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• critical success factor
• feedback sender receiver distortion
• important information
• emotions accent listener perceptions
• basic reasons

Presentation Transcript

Introduction • What is communication? In simple words we can say that ““just to convey the message” If we go in more detail we can say that “ communication is the process of transmitting (A B) & Receiving (B A) Messages.

Communication Communication is the process of sending and receiving information among people… Feedback SENDER RECEIVER sender receiver

Messages not delivered due to “distortion” Feedback Sender Receiver Distortion

Why Communications Skills Are So Important ? • The purpose of communication is to get your message across to others. This is a process that involves both the sender of the message and the receiver. This process leaves room for error, with messages often misinterpreted (يساء تفسيرها)by one or more of the parties involved. This causes unnecessary confusion. • In fact, a message is successful only when both the sender and the receiver perceive it in the same way.

Critical success factor for life The majority of your perceived ability comes from how you communicate 30% What you know 70% How you communicate it

Most common ways to communicate Visual Images Speaking Writing Body Language

Communication Goals

Effective Communication • If some one can achieve the desired level of objective through communication , we can say that it is “effective communication”. e.g. If your communication get the proper response from the receiver it means that you effectively conveyed the message.

How to achieve effective Communication Encourage creative and Critical Thinking • Consider audience’s information needs • Consider Audience's Technical Background • Consider Audience's Cultural Background and Gender • Consider Audience's Knowledge of the Subject

BARRIERS TO EFFECTIVE COMMUNICATION • Physical barriers • Cultural barriers • Religious barriers • Time pressures • Distractions/interruptions • Failure to wait for feedback/response

BARRIERS TO EFFECTIVE COMMUNICATION • Hearing only part of the message • Failure to listen • Listening with a particular mind-set/prejudice (حكم مسبق) • Reacting emotionally • Making assumptions • Accents

BARRIERS TO EFFECTIVE COMMUNICATION • Lack of sensitivity to emotions • Poor volume, tone, emphasis • Not acknowledging person’s experience, emotions, feelings, desires • Jumping from topic to topic • Acting phony(تصنع)

Speaker Language Wordiness (redundancy) Semantics (meaning) Emotions Accent Listener Perceptions (understanding) Preconceived notions/expectations Physical hearing problem Speed of thought Personal interests Emotions Attention span No active listening! What causes distortion?

FEEDBACK: Feedback can be: • Verbal Reactions and Non-Verbal Reactions. • Positive feedback and Negative feedback.

Feedback Skills • Positive vs. Negative Feedback • Positive feedback is more readily and accurately perceived than negative feedback • Positive feedback fits what most people wish to hear and already believe about themselves • Negative feedback is most likely to be accepted when it comes from a credible source if it is objective. • Subjective impressions carry weight only when they come from a person with high status and credibility

Types of Communication Verbal– Communication through language Nonverbal– Communication other than through spoken language. More powerful messages are usually conveyed through nonverbal cues than through words themselves. Paraverbal– Communicating not by what you say, but how you say it.

Types of Communication (continued) Examples of nonverbal communication include: • Body language (e.g., folded arms) • Eye contact • Muscle tension • Posture (وضعية الوقوف) • Proxemics (how close we stand when talking. In the US, people stand between 18 inches to 2 ft. from each other; they get uncomfortable if that boundary is violated. Proxemics vary from culture to culture.

Types of Communication (Continued) Examples of paraverbal communication include: • Voice qualities/voice tone • Rate of speech (how fast or slow one talks) • Rhythm of voice (الإيقاع) • Volume

Strengths and Weaknesses • Verbal Communication: Strength - Role of Body Language. Weakness -Not possible to give a long list of directions • Written Communication: Strength - A proof of a communication Weakness - Written words does not show a person’s actual feelings.

Listening Skills

Listening is needed everywhere… • Listening skills form the basis of: • Continued learning • Teamwork skills • Management skills • Negotiation skills

… But not practiced effectively • 70% of all communication is • Misunderstood • Misinterpreted • Rejected • Distorted • Not heard

5 Basic reasons we Do Not Listen • Listening is Hard Work • Competition • The Rush for Action (الإندفاع) • Speed differences (120 wpm v/s 360 wpm) • Lack of Training

DEFINITION OF ACTIVE LISTENING Active listening is a way of listening that focuses entirely on what the other person is saying and confirms understanding of both the content of the message and the emotions and feelings underlying the message to ensure that understanding is accurate.

Rules for good listening • Deciding in advance that what a person is saying is not important means probably you'll tune out - and you could miss an opportunity to learn something and to strengthen a relationship. • It's difficult to listen if you're too tired, or preoccupied with something else - in those situations, it's best to set aside another time agreeable to both, when you are able to give your full attention.

Rules for good listening • Preconceived ideas about what someone is saying will block communication. When you keep an open mind, you are ready to learn something new. • Eye contact reassures (يطمئن) the person speaking that you are listening, and builds trust in a relationship. • Don't judge a book by its cover - important information can come from anyone, regardless of the package. • Matching your body language with your words through eye contact, a pleasant tone of voice and a warm smile conveys interest and respect. This reassures the person speaking that you feel he/she is important.

Rules for good listening • Asking questions will help the person clarify what he/she is telling you. You can show you understand by paraphrasing - repeating in your own words what the person has said.

How to be an active listener • Set the stage • Choose an appropriate physical environment • Remove distractions • Be open and accessible • Maintain relaxed, open posture that shows concentration • Ensure mutual understanding • Reflect feelings • Offer acknowledgements (say “uh-huh”) • Paraphrase main ideas • Interrupt to clarify

How to be an active listener • Understand body language • Observe position and posturing • Make eye contact • Consider expression and gestures • Suspend judgment • Concentrate • Keep an open mind • Hear the person out

How to be an active listener Give Feedback • Repeat back or summarize to ensure that you understand. • Restate what you think you heard and ask, "Have I understood you correctly?"

Paraphrasing, Summarizing and Questioning

Techniques to improve listening skills SUMMARIZE Pull together the main points of a speaker PARAPHRASE Restate what was said in your own words QUESTION Challenge speaker to think further, clarifying both your and their understanding

Paraphrasing is simply restating what another person has said in your own words. Use phrases such as: In other words… I gather that… If I understand what you are saying… What I hear you saying is… Pardon my interruption, but let me see if I understand you correctly… Practice Paraphrasing

Summarizing pulls important ideas, facts or data together. Useful for emphasizing key points and setting the stage for further discussion. The person summarizing must listen carefully in order to organize the information systematically. Try out these summarizing phrases: “If I understand you correctly, your main concerns are…” “These seem to be the key ideas you have expressed… ” Practice Summarizing

Two basic types of questions • Closed questions: • Get a one-word response and inhibit thought. • Questions begin with who, when and which • Open-ended questions: • Invite unique thought, reflection or an explanation. • Questions begin with how, what and how come.

Practice Questioning • Rephrase the following closed questions to make them open-ended: • Are you feeling tired? • Was the last activity useful? • Is there anything bothering you?

Active Listening (not!) • Behaviors that prevent effective listening • Act distracted (look at your watch!) • Tell your own story without acknowledging theirs • Give no response • Invalidate response, be negative • Interrupt • Criticize • Give advice/solutions quickly • Change the subject • Quickly agreeing with client before they finish speaking

Conversation Skills

How to improve my conversation skills? • Don’t be shy! خجول • Communication errors can be solved. • A conversation is an interactive activity involving listening and speaking from both parties. • It’s all about listening and asking questions. • Lulls (السكتات أو فترات الهدوء)are normal. • If a conversation is going wrong, it may not be your fault.

How to introduce myself? • Greet with smile • Maintain eye contact • Give a firm handshake • Tell your name • Ask for the other person’s name • Repeat the other person’s name • Never draw a negative picture of yourself

How to have a great conversation? • Relax and forget about yourself • Listen • Ask questions • Use a friendly tone • Choose your words and questions carefully • Neither interrupt a person in the middle of his thought, nor speak on top of it • Compliment (جامل ) the other person • Thank for a great conversation

How to handle a difficult question? • Personal question I’m sorry, but I’d prefer not to answer this question. • Question you don’t know the answer I have no idea. • Question you didn’t catch Can you repeat the question? • Question you don’t understand because of unfamiliar words or question structure I’m sorry, but I don’t understand your question. Would you mind telling it in different words?/What do you mean by…?/What does…mean?

How to improve speaking? • Listening and reading aloud • Writing • Networking and making friends • Greeting people on the street • Having small talks in public • Watching foreign movies with English subtitles • Joining one-on-one conversations, conversation and common interest groups

How to improve listening? • Speaking to English speakers • Watching TV and movies • Listening to radio • Reading audio books • Singing English songs • Practicing pronunciation • Joining conversation groups/one-on-one conversations

How to improve comprehension? • Reading picture books or comics • Reading newspapers and magazines • Asking questions during conversations • Watching TV and movies • Browsing English websites • Consulting dictionaries • Constantly learning new words • Clarifying meaning of slang and idioms • Knowing grammar

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How to Improve Your Communication Skills

• by Refresh Science
• April 3, 2022 April 3, 2022

Communication is a process where a person communicates with another person or people. It includes the exchange of thoughts, ideas, opinions, knowledge and feelings.

How to communicate?

There are a lot of ways to communicate with the people. The first thing to consider is that you need to choose the appropriate medium of communication. In the modern times, most of the people use phone, text messages and emails to communicate with others. If you are a student or an employee then you should learn and practice the right methods of communicating with your colleagues, friends and family members.

Benefits of good communication

Good communication is very important in order to understand the people around you. It will give you the confidence to deal with different situations. If you have a bad communication skill then you will have a hard time in understanding the people around you.

So, it is better to learn and practice the right way of communication with your family, friends, and colleagues.

Why is communication important?

Communication is the key to success and prosperity in the modern world. If you want to lead a successful life then you should understand the importance of good communication.

Let us check out some of the reasons why good communication is important.

Communication gives a positive impact on our life

It is a fact that most of the people are busy with their daily routine work. If you are a busy person then you will have less time to communicate with your family, friends and colleagues. So, you need to understand the importance of communication and keep it in your priority list.

Communication helps to strengthen relationships

When you talk to people they feel good and they will become closer to you. If you can understand people around you then you will easily build a strong relationship with them.

Communication leads to success

It is a known fact that we need to connect and share our ideas and thoughts with the people. If you want to achieve success then you need to be able to express your thoughts and ideas with the people around you.

Okay, now let us check some top ways to improve our communication skills.

PowerPoint Presentation on Communication Skills

Top 10 ways to improve your communication skills.

Communication is the most important skill that can never be replaced. Most of the people think that communication skills are not that important because everyone has a phone and WhatsApp and Facebook . But it is not true, communication skills are very important for any person because if you lack in these skills, you may not get the desired results of your life.

We know that the most important quality of a person is his personality, but if you don’t have the ability to communicate then your personality won’t shine through.

If you want to improve your communication skills then here are the top 10 ways to improve your communication skills.

1. Focus on your presentation

To improve your communication skills you need to focus on the way you talk. If you are able to express yourself well then you can easily improve your communication skills. You can start with small things like speaking clearly and without any hesitation.

2. Don’t procrastinate

The second thing that you need to do to improve your communication skills is to not procrastinate. If you delay your work then you will never be able to accomplish anything and this will lead to failure in your life.

3. Don’t be fake

Fake communication skills are never good. If you speak in a fake way then you will be disliked by everyone. So, be authentic and be yourself.

4. Be honest

Honesty is the best thing that you can do to improve your communication skills. If you are able to be honest then you will be able to get better results in your life.

5. Keep a note

Keeping a note of the people who are speaking to you is the best thing that you can do to improve your communication skills. You can also write down the things that they say, which will help you in improving your communication skills.

6. Take classes

If you want to improve your communication skills then you need to enroll in communication classes. It will help you to learn new things and will also improve your communication skills.

7. Ask questions

You can ask the people what they want and how you could help them. You can also ask the people about their needs and what they require.

8. Speak slowly

You can also talk slowly. When you speak too fast then it is hard for the people to understand what you are saying. So, be patient and speak slowly.

You need to listen to the people and you need to understand what they are saying. If you listen to them, you will be able to improve your communication skills.

10. Try to be happy

It is important that you try to be happy and positive. If you are happy and positive then you will be able to interact with the people and you will be able to improve your communication skills.

These were the top 10 ways to improve your communication skills. I hope, now you know what to do 🙂

How to Improve Communication Skills at the Workplace?

Communication is a vital part of the business world, and a person who doesn’t know how to communicate effectively can never succeed in the company.

Here, we will discuss about the top communication tips for the workplace and how to improve your communication skills in a systematic way.

Communicate to be understood

Communication is the key to success in the workplace. If you want to get better communication skills then you need to be clear and concise. You need to understand what  your audience is expecting and what are the expectations from you.

There are many people who lack the communication skills and this is one of the major reasons why they fail in the workplace. They do not understand what is required for them.

Learn to listen

If you are good at listening then you can easily make people feel comfortable. Your listening skills will help you to understand what the person is saying and what he/she is feeling.

Listen to what your audience is telling you and try to understand what they need from you. You can ask questions to know more about the topic.

Never assume anything

If you make assumptions about the other person then you will never get the correct response. Always assume that people don’t have any hidden agenda.

Do not take anything for granted. Always keep an open mind and listen to what others are saying.

Always respect others

You cannot force someone to listen to you and respect you, but if you show respect to the other person then he/she will show the same respect to you. Always be polite and respectful to the other person.

It is important to learn humility because it will help you to have a good communication with the other person. You need to accept the fact that you are not the smartest in the room and you never know everything.

These tips will help you to improve your communication skills and you can easily communicate with your colleagues.

Conclusion:

I hope you liked this article on the importance of communication skills. These are the basic reasons why good communication is important in order to lead a successful life. So, if you want to achieve success in your life then you should take this as your priority.

If you have any suggestions then please let me know in the comment section.

• Our Mission

Developing Student Leadership

Schools can use experiential learning as an opportunity to let all students develop their leadership skills.

Teaching leadership can be tricky. At the secondary school level, most student leadership “development” programs are in fact only education (academic theory) or training (practical application). Rarely do high schools have the resources to effectively combine the two into true experiential learning. 

Leadership education occurs in the classroom: It is the history, theory, concepts, models, and modern behavioral sciences which build the foundation for effective leadership. Leadership training is the practical application of leadership education. It gives students the opportunity to apply theoretical concepts or styles from the classroom to real and immediate situations, both formal or informal, structured and unstructured. Leadership development is the combination of the two: the overall process of learning, doing, reflecting, and actively experimenting with leadership styles, all of which can prepare students for leadership roles with increasing levels of responsibility.  

Creating Leadership Development Opportunities 

The challenge is how to effectively combine foundational leadership theories, principles, and knowledge with dynamic opportunities in which students can safely and confidently succeed, fail, and, most important, experiment with a variety of leadership styles.

One way is to augment existing programs and opportunities in which students hold leadership roles with more formalized leadership education. For example, how often are sports captains taught the basics of public speaking to strengthen their pre- and postgame speeches? How often are club presidents taught the basics of planning and leading a meeting, delegating tasks, and supervising implementation of group plans? When are elected student government representatives taught the importance of active listening, empathy, and servant leadership? Or, in the classroom, how are the leaders of group projects taught the essentials of building a timeline, back-planning, or giving and receiving constructive feedback to peers?

We can provide student leaders with the most relevant tools to succeed. In this way, not only are students developing expertise in what they are leading (the sport, the content of the club or activity, the group project skill set, etc.), but now they are also developing knowledge and confidence in how they are leading it.  

A 4-Step Leadership Development Process

1. Identify Existing Programs and Opportunities: What student leadership opportunities exist at your school? Consider the full spectrum of both curricular and extracurricular programming: athletics, theater and clubs, peer mentorship programs, outdoor education and community service, and even small group projects within the classroom. Boarding schools may also have house systems that empower students to serve as leaders within their dorms. There are likely a plethora of existing programs and opportunities in which students hold leadership positions.  

2. Create Additional Opportunities: The best way to develop student leaders is to give them recurring opportunities to lead. What curricular and extracurricular opportunities at your school could be more student-led? Community service outings can be decentralized into student-led teams. Project-based learning activities can have assigned, rotating student group leaders. Field trips and outdoor education can incorporate student co-leaders. And all-school events on campus can incorporate student leaders into the planning process. Regardless of the role, make sure these leaders have clear guidance, training, resources, and structure for their specific roles and responsibilities.

3. Clarify Core Leadership Skills: Once these opportunities are identified or created, consider the core leadership skills and roles required for each position. For example, some leadership positions (such as club presidents) require advanced organizational and management skills, whereas others (such as student government) require public speaking and interpersonal skills such as active listening and empathy. 

Some roles require a hierarchical management structure, whereas others focus on collaboration and shared leadership models. For example, when selecting and preparing our outdoor student leaders for outdoor education trips, we develop checklists with pre- and post-trip administrative and logistical tasks in addition to the desired character strengths and expeditionary behavior we want them to role-model in their trail groups. Identifying these roles and the respective strengths required to succeed can allow mentors and facilitators to bucket their curriculum accordingly.

4. Incorporate Experiential Learning Models: Lastly, students must have the opportunity to “ learn, do, reflect, and act ” repeatedly during their leadership tenure. Once mentors introduce a new leadership skill or style, student leaders can experiment with it in their own roles. Recurring check-ins can allow them to reflect on the experience and draw out lessons learned, allowing student leaders to then act on those lessons in future encounters with their respective teams. 

Ideally, this experiential learning cycle should be repeated as often as possible while students hold their leadership positions. Time and resources permitting, student leaders from across the spectrum of curricular and extracurricular activities could meet to discuss their respective leadership strengths and challenges, such as in a monthly leadership roundtable format. Our associate head of school for leadership, for example, collects feedback from the professional community on student leader performance to inform her recurring check-ins with the student leaders under her supervision.  

empowering culturally competent leaders

We often assume that effective leadership is a one-size-fits-all approach or a specific combination of personality traits that, when identified and adopted, will naturally produce effective leaders. But this couldn’t be further from the truth. As stated in The Bass Handbook of Leadership , a timeless guide for student leadership development, “A person does not become a leader by virtue of the possession of some combination of traits, but the pattern of personal characteristics of the leader must bear some relevant relationship to the characteristics, activities, and goals of the followers.”

Furthermore, students today are entering a culturally diverse, 21st-century globalized economy, which will ensure that these desired personal characteristics will shift from setting to setting and place to place depending on the backgrounds of those being led. Our job is to make sure they are ready.

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Basics of communication in business presentation, free google slides theme and powerpoint template.

Business communication is defined as the way of oral or written interaction that occurs between the people who make up the company and is classified into: internal communication and external communication of the organization. Having a good communication strategy is essential for a company, and we want you to present it to all interested parties with this colorful and fun template with which you can explain the communication models, styles, channels and situations that you have defined for your business. Download it now, customize the different resources with your content and start communicating properly.

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Communication Skills PPT Presentation : Communication skills can be defined as one’s ability to convey their views, information, or message to another person in an effective and efficient manner. It is simply an act to transfer the information to another using vocal, visual, non-verbal, and written mediums.

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A person with excellent communication skills often able to convey and receive messages in a clear way. General communication skills play an important role in everyday communication while exchanging conversations with another person.If you want to download Communication Skills PPT for Free then link is given below.

Communication Skills PPT Presentation Seminar

Must-have communication skills.

Here is the list of 10 must-have communication skills: 1. Have eye contact A person should always look into the eyes of the person while having a conversation with someone. It helps in creating trust and confidence in a conversation. However, there is a need to avert the eyes at some times for ensuring that eye contact is not overwhelming.

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2. Friendly Body Language A person with effective communication skills always has friendly body language. An open and inviting body language helps in creating a comfortable environment for a great conversation.

3. Be clear One of the essential communication skill is clarity because the major motive of communication is generally to change something. If a person wants someone to change something, then they required to tell them in a clear way for achieving the desired results. A person should always use easy and simple language.

4. Give compliments Some of the people might think that it is an uncomfortable thing, but it is well-proven fact that everyone wants them to get admired by others. It can be noticing someone’s dedication, hard work or just admiring their dressing sense.

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5. Active listening A great communication skill is not only limited to talk or using body language. It also consists of hearing what others are saying. A person can improve their social interactions and relationships by becoming a good listener. They can also increase their ability to persuade, negotiate and influence.

Types of Communication Skills

There are basically four types of communication skills mentioned below: • Verbal Communication Verbal communication skills play an important role in the day to day communication and that’s why a person must be able to use appropriate words for explaining their views to the others.

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• Nonverbal Communication Generally, nonverbal communication is a difficult skill for lots of people. It includes body language and cues that are given off during hearing someone’s views.

• Written Communication It is one of those communication skills that often get overlooked. In a company, the most basic position also needs employees to have good written communication skills. A professional way of writing, proper spelling and appropriate grammar usage are some important competencies that must be mastered.

Having good communication skills is an important thing for both the employees and business owners in an organization nowadays. Everyone needs to be mastered it for conveying their messages to the other person in an efficient manner. These skills facilitate the sharing of information between two or a group of people.

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Content for Communication Skills PPT Presentation Seminar

• Meaning of Communication
• What makes a good communicator?
• Communication game
• What did we learn?
• Active listing
• Effective presentation skills

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