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Account assignment in SAP Purchasing (MM) – FAQ

SAP Purchase Order ME21N Exit e1472546229483

This note provides answers to frequently asked questions regarding account assignment in purchasing documents. This post is based on Snote 496082.

Table of Contents

FAQ: Account Assignement in SAP Purchasing

Account assignement : g/l account for a sales order.

Question: Why is the G/L account for a sales order with nonvaluated individual sales order stock different from the account with valuated indivi dual sales order stock?

Answer: See Note 458270.

Multiple Account Assignment in Purchasing

Question: Can you create several assets at the same time in the new purchasing transactions?

Answer: You can create several assets at the same time. However, you must first ensure that at least as many account assignment lines have bee n created as the number of assets that you want to create. You can do this very easily using the copy function.

G/L Account is not saved if switch to a material group

Question: You create a purchase order with account assignment using transaction ME22. You enter a material group, from which a G/L account is de termined using the valuation class. If you then switch to a material group that does not determine a G/L account via the valuation class, the system deletes the previous G/L account and prompts you to enter a G/L account. If you cancel the account assignment screen and change the material group back on the item detail screen, the previously determined G/L account is not determined again. Why is this ?

Answer: Unfortunately, this system behavior cannot be changed. First, enter any G/L account, so that the item is valid. If you then switch to the old material group again, the system also determines the correct G/L account again.

Entering the same account assignments for different items

Question: Is there an easy way of entering the same account assignments for different items in the new EnjoySAP transactions?

Answer: Ensure that Note 315676 has been implemented in your system and follow the procedure described there

Repeat account assignment function not work in the new EnjoySAP

Question: Why does the repeat acc. assignment function not work in the new EnjoySAP transactions when you create new account assignments in multiple acc. assign. ?

Solution: Use the copy function in multiple acc. assignment to create identical account assignment lines. You can use the repeat account assi gnment function to create similar account assignments for different items with the same account assignment category. To do this, proce ed as described in the answer to question 4.

Issue message KI 161 “Cost center &/& does n ot exist on &

Question: When you change the account assignment of an existing purchase order, why does the system issue message KI 161 “Cost center &/& does n ot exist on &” ? The same phenomenon occurs for other account assignment objects (for example, profit center).

Solution: Refer to Note 193371.

Can you create assets from the single account assignment screen?

Solution: Assets can only be created from the multiple account assignment screen (“Account assignment” tab). You can switch between single account assignment and multiple account assignment on the “Account assignment” tab page by clicking the icon above on the left.

Why does the system not display an account assignment tab page even though you have entered an account assignment category?

Solution: After you have implemented Note 520149, the account assignment tab is not displayed until all the required information is available, for example, the company code.

Why are account assignment objects derived in some situations, even though the relevant field on the account assignment tab page is hidden?

Solution: Refer to Note 619203.

ME 453 “Changing consump. or spec. stock indicator not allowed

You create a purchase order with reference to a subcontracting purchase requisition. This purchase requisition was created with an unknown account assignment, that is, account assignment category “U”. When you change the account assignment category in the purchase order, the system issues error message ME 453 “Changing consump. or spec. stock indicator not allowed (subcontracting)”.

Solution: See Note 205597

Select a valuated goods receipt together with multiple account assignment

Why can you not select a valuated goods receipt together with multiple account assignment in a purchase order or purchase requisition?

Solution: See Note 204252.

EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty

Funds Management is active. Why are the fields EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty? Solution: These fields are only filled if the account assignment category is set to “blank”. If you maintain an account assignment category in t he purchasing document, the system adds the information from these fields to the EBKN table (as in EKKN).

AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)

You try to change a purchase order item with acc. assignment category “A”, which contains a locked asset. The system issues error message AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)”. Solution: This is the standard system design. To make changes to this purchase order item, you have the following two options:

a) If you no longer require the purchase order item with the blocked asset, delete the purchase order item. b) Otherwise, you must activate the asset, make the required changes to the purchase order item, and then block the asset again.

The indicator for the account assignment screen

Question: What is the meaning of the indicator for the account assign. screen that you can set in Customizing for single account assignment/m ultiple account assignment? Solution: The indicator determines which account assignment screen is used by default for maintaining the account assign. for a purchase orde r item. For the EnjoySAP transactions, this value is simply a proposal that you can change in the purchasing document. For the old transactions, this value is the only one that you can use.

Question: Is there an unknown account assign. for standard purchase orders?

Solution: This is generally not allowed, and the system issues message ME 069 “Unknown account assignment not defined for use here”. There is an exception in the case of service items that are created with item category D (service) or B (limit).

Acc. Assignment check is not performed when Purchase Order is updated

Question: You change data in a purchase order item (for example, purchase order value, delivery date, and so on). Why does the system not perform another acc. assignment check?

Solution: This is the standard system design. When you created the purchase order item, if the system already checked the acc. assignment and there were no errors, another acc.?assignment check only takes place if you change a field that is relevant to account assign.?(for example, quantity, material number, and so on). If this system response does not meet your requirements, implement the account assignment check in the BAdI ME_PROCESS_PO_CUST. The BA dI is called each time the purchase order is changed.

“In case of account assignment, please enter acc. assignment data for item”

Question: If you delete all the account assign?lines that were entered in the account assignment screen, the system exits the account assign. tab page and goes to the material data. In addition, the system issues the error message “In case of account assignment, please enter acc. assignment data for item”.

Answer: In the current system design, if you delete all the account assignment lines, the system assumes that you do not want to maintain any account assignment data. This conflicts with the account assignment category and the system issues error message 06 436. You can then remove the account assignment indicator. Procedure: If you want to delete all the account assignment data that was entered, see the answer to question 24.

Third-party order processing (CS) and individual purchase order processing (CB)

Question: Which account assignment categories should you enter in schedule line categories for third-party order processing (CS) and individual purchase order processing (CB)? Solution: See Note 210997.

G/L Account is not transfered from Valuation class

Question: In a blanket purchase order or blanket purchase requisition with account assignment, you subsequently change the material group. Even though the new material group is assigned to another G/L account via the valuation class, the system does not redetermine the account assignment for the relevant item. The old G/L account remains.

Solution: See Note 449216.

Customizing Account assignment fields as required entry, optional entry, or display fields

Question: In Customizing, you can set the, or as completely hidden fields, depending on the account assignment category. These settings also determine whether the system deletes or retains the values for the account assignment fields when you change the account assignment category in a purchase order item.

Answer: In Customizing for materials management (MM), when you maintain account assignment categories (IMG: Materials Management-> Purchasing -> Account Assignment-> Maintain Account Assignment Categories), you can control the different account assignment fields as follows: Required entry: You must make an entry in the field, otherwise the system issues error message ME 083.

Optional entry: Entry in this field is optional.
Display: The field is displayed, but it is not ready for input.
Hidden: The field is hidden. Example:

The acc. assignment category is K, the cost center is an optional entry field and it is filled with the value 1000. You change the acc. assignment category to P. Subject to the field settings for the cost center for the acc. assignment category P, the system response is as follows: The cost center is a required entry or an optional entry field: The system transfers the value 1000 for the cos t center.The cost center is a display field: First, the value 1000 for the cost center is deleted. If the system can determine a value again after you enter the changed acc. assignment category, this value is transferred. The cost center is a hidden field: The system deletes the value 1000 for the cost center.

System ignores the acc. assignment data of the purchase requisition for the second schedule line.

Question: You create a purchase order item assigned to an account with reference to a purchase requisition. For this purchase order item, you create a second schedule line with reference to another purchase requisition. The system ignores the acc. assignment data of the purchase requisition for the second schedule line. Solution: This is the standard system design. The system does not generate multiple acc. assignment in the purchase order item, even if the t wo referenced purchase requisitions are assigned to different CO objects. Refer to Note 47150 for the old transactions and to Notes 422609 and 771045 for the EnjoySAP transactions.

Undelete an item in a purchase requisition if assignment data is no longer valid

Question: Why can you undelete an item in a purchase requisition if the corresponding acc. assignment data is no longer valid? Solution: When you undelete an item in a purchase requisition, the system does not perform a new acc. assignment check. Therefore, the accoun t assignment data is not checked again. Nevertheless, errors occur if you try to create a purchase order with reference to this purchase requisition. When you undelete an item in a purchase order, however, the system does perform another acc. assignment check.

Transfer of Acc. Assign. with Reference Document

Question: You create a purchasing document with reference to a reference document. What account assig. data is transferred? Solution: The acc. assignment data is derived from the reference document. If you delete the acc.?assignment category and enter it again, a new automatic general ledger account determination takes place.

Question What is the correct procedure for changing acc. assignment data?

– If, for example, you want to change the acc. assignment category: Note that you MUST first delete all existing acc. assignment data for the relevant item. You can do this by initializing (deleting) the acc. assignment category and confirming by choosing ENTER. Following this, you can enter the new acc. assignment category and the relevant acc. assignment data.

– If you want to change acc. assignment data for the relevant item: For example, you want to change the main acc. assignment objects such as cost center, G/L account, sales order, network, or WBS ele ment, and so on. Here also, we recommend deleting all existing acc. assignment data by initializing (deleting) the account assignme nt category and confirming by choosing ENTER.If you are working with contracts, you must delete the acc. assignment line on the acc. assignment screen and enter a new line t o ensure that the data is derived correctly again. You MUST NOT change the current settings. For example, in some circumstances, the requirements type (OVZH) or the valuation of the requirements class (OVZG) is changed after th e purchasing document is created. This can cause errors in a valuation of goods movements (goods receipt, for example) and MUST BE AVOIDED.

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Account assignment group in customer master Tcode in SAP

OKB9N Tcode for CO Account Determination Program : Package : KADA Component : SAP_FIN
OKB9NR Tcode for CO-Account Determination: Rule Maint Program : Package : KADA Component : SAP_FIN
GM_BP_ACC_1 Tcode for Account Group Assignment Program : Package : GMMASTERDATA_E Component : EA-PS
WRF_PRGRP05 Tcode for Assignment of Price Group to Mat.Grp Program : RWRF_PRGWGR Package : WRF_PRICEGROUP Component : EA-RETAIL
XD07 Tcode for Change Customer Account Group Program : SAPMF02D Package : VS Component : BBPCRM
S_KFM_86000295 Tcode for Auth. Group - Obj. Assignment in IMG Program : SAPLS_CUS_IMG_ACTIVITY Package : FKBM Component : EA-FINSERV
FMFGAPAAC Tcode for Acc. Property account assignment cat Program : Package : FMFG_E Component : EA-PS
FMSPDERIVE Tcode for Account Distributions derive: steps Program : Package : FM_SPLIT_E Component : EA-PS
FMSPDERIVER Tcode for Account Distributions derive: values Program : Package : FM_SPLIT_E Component : EA-PS
OCMAC_06C Tcode for Determine.CO Account Assignment Program : Package : CMAC_E Component : IS-PS-CA
IAOOMA Tcode for Archiving Release Account Mgmt OM Program : IAOM_OM_SET_ARCHIVALBE_SINGLE Package : IAOM_OM Component : SAP_APPL
OACP Tcode for Account plan. profile group maint. Program : Package : CRM_ACCOUNT_PLANNING Component : BBPCRM
OCCP Tcode for Print G/L account / group account Program : RGCDDP00 Package : FK Component : BBPCRM
MR11 Tcode for GR/IR account maintenance Program : SAPRCKM_MR11 Package : CKMLGRIR Component : SAP_APPL
MR11SHOW Tcode for Account Maint.Docu.Display-Reversal Program : SAPRCKM_MR11_SHOW Package : CKMLGRIR Component : SAP_APPL
MR11_OLD Tcode for Old GR/IR account maintenance Program : SAPMM08K Package : CKMLGRIR Component : SAP_APPL
F9HH Tcode for GL Account Assignment, Parked Program : Package : FKBH Component : EA-FINSERV
REAJROCG Tcode for Assignment to Comparative Group Program : Package : RE_AJ_BD Component : EA-FIN
JFCO Tcode for Issue - Addit. Account Assignment Program : Package : JMDGEN_MODIF Component : IS-M
XK07 Tcode for Change vendor account group Program : SAPMF02K Package : WLIF Component : BBPCRM
TRS_SEC_ACC Tcode for Securities account master data Program : FVW_SECURITY_ACCOUNT_START Package : FTR_SECURITY_ACCOUNT_MGT Component : EA-FINSERV
WB07 Tcode for Change plant/customer assignment Program : SAPMWBE3 Package : WFIL Component : BBPCRM
CRM_WFD_ASSIGN_REL Tcode for Assignment Status Change Program : CRM_WFD_ASSIGN_RELEASE Package : CRM_WFD_BOL_GENIL_ASG Component : BBPCRM
CACSMD701 Tcode for Create Contract Assignment Program : SAPLCACS_SEG_ASSGN_MAINT Package : CACSSA Component : EA-APPL
CACSMD702 Tcode for Maintain Contract Assignment Program : SAPLCACS_SEG_ASSGN_MAINT Package : CACSSA Component : EA-APPL
CACSMD703 Tcode for Display Contract Assignment Program : SAPLCACS_SEG_ASSGN_MAINT Package : CACSSA Component : EA-APPL
REBDCOBJASSTYPE Tcode for Object Assignment Types Program : Package : RE_BD_OA Component : EA-FIN
REBDCOBJTYPEASS Tcode for Obj.Assignment Types per Object Type Program : Package : RE_BD_OA Component : EA-FIN
REMCOABD Tcode for Mass Change organization Assignment Objects Program : RFREMC_MASSCHANGE_OA_BD Package : RE_MC_OA Component : EA-FIN
REMCOAOF Tcode for Mass Change organization Assignment Offer Program : RFREMC_MASSCHANGE_OA_OF Package : RE_MC_OA Component : EA-FIN
TPM28 Tcode for Transfer Acct Assignment Reference Program : RTPM_TRAT_TRANSFER Package : FTR_AA_REF_TRANSFER Component : EA-FINSERV
OPPELUI02 Tcode for User Assignment: iPPE WB Express Program : Package : CPPELUIUSR Component : EA-IPPE
WMPA Tcode for Markdown Profile Assignment Program : RWRF_MPA Package : WRF_MPA Component : EA-RETAIL
UAC_CONTROL_TEST Tcode for Assignment Control Test Program Program : UAC_ASSIGNMENT_CONTROL_TEST Package : UAC_APPLICATION Component : FINBASIS
RTHCOC Tcode for Create Retail Object Assignment Program : OM_START_NF Package : RT_BWHC Component : SAP_APPL
RTHCOD Tcode for Display Retail Object Assignment Program : OM_START_NF Package : RT_BWHC Component : SAP_APPL
RTHCOM Tcode for Change Retail Object Assignment Program : OM_START_NF Package : RT_BWHC Component : SAP_APPL
OACB Tcode for Customer name for evaluation group 1 Program : RAMODWRD Package : AA Component : BBPCRM
OACC Tcode for Customer name for evaluation group 1 Program : RAMODWRD Package : AA Component : BBPCRM
OACD Tcode for Customer name for evaluation group 1 Program : RAMODWRD Package : AA Component : BBPCRM
OACE Tcode for Customer name for evaluation group 1 Program : RAMODWRD Package : AA Component : BBPCRM
OACF Tcode for Customer name for evaluation group 1 Program : RAMODWRD Package : AA Component : BBPCRM
OMT3C Tcode for Copy Customer-Spec. Function Group Program : SAPMMGC5 Package : MGAC Component : SAP_APPL
ANSICHT00 Tcode for Assignment Trans.Group - Asset View Program : Package : AC Component : BBPCRM
GJ37 Tcode for Funding group assignment Program : Package : GJVB Component : EA-FIN
PSA33 Tcode for PSA Lift Group to Partner Assignment Program : Package : GJPSA Component : EA-FIN
RESCPG0011 Tcode for PG: Assignment Screen Fld->DB-Field Program : BUSVIEWS Package : RE_SC_PG Component : EA-FIN
RESCPG0106 Tcode for PG: Assignment ObjectPart --> MemoID Program : BUSVIEWS Package : RE_SC_PG Component : EA-FIN
W_PRICAT_ASSIGN_001 Tcode for Assignment ILN Vendor Purchase Group Program : Package : WRF_VPRI_IN Component : EA-RETAIL
UDM_GROUP Tcode for Definition of Groups and Assignment Program : Package : UDM_COLL_CUSTOMIZING Component : FINBASIS
UDM_GROUP2SGMT Tcode for Assignment of Groups to Segments Program : Package : UDM_COLL_CUSTOMIZING Component : FINBASIS

Account assignment group in customer master related terms

Definitions.

SAP is the short form of Systems, Applications & Products in Data Processing. It is one of the largest business process related software. This software focused on business processes on ERP & CRM.

Transaction code shortly known as tcode, is a shortcut code to access different functional areas in SAP. It avoid users from long menu path to reach a report. Instead of that users can type the corresponding transaction code and press enter, the corresponding SAP page will load. It’s a good practice to remember or note down the transaction codes that we need to use in our regular work.