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How to Change Your PowerPoint Slide Size (16:9 vs. 4:3)

PowerPoint Tutorials
March 10, 2019

In this tutorial, you’ll learn how to change your slide size in PowerPoint.

That way you can create slides for any situation including on-screen presentations, printed documents, posters, postcards, handouts, etc.

First off, the two most used PowerPoint slide sizes are:

16:9 ratio for onscreen presentations and new overhead projectors. This is the default setting for the latest versions of PowerPoint.
4:3 ratio for printing slides on standard 8.5 x 11 pieces of paper as handouts.

When starting with a blank PowerPoint presentation, changing your slide size is super easy and straightforward. If not, there are a few issues you’ll need to deal with, each covered below.

That’s why it’s worth figuring out what slide size you need BEFORE you build your presentation. If you later convert your presentation to a different size, it can be painful!

It’s just like the old carpenter saying, “measure twice and cut once.” In PowerPoint, you’ll want to “ask twice (to double confirm the required size) and build once.”

Changing your PowerPoint slide size does not make your PowerPoint presentation larger or smaller. To reduce your PowerPoint file size, you need to learn how to compress a PowerPoint presentation .

How to change your powerpoint slide size.

By default, new PowerPoint presentations start in the 16:9 slide size format.

This is the NEW standard for most modern overhead projects and monitors and is recommended for most presentations. That said, you can easily change your slide size to something else.

To change your PowerPoint slide size, click the Design tab, open the Slide Size dropdown and choose the size for your slide

To change your slide size in PowerPoint, simply:

Navigate to the Design tab
Open the Slide Size drop down menu
Select 4:3 , 16:9 or Custom Slide Size (see options below)

When starting with a blank presentation, you are now good to go. You will not have to worry about any of the conversion issues discussed below.

Notice too, how much wider the 16:9 slide size is versus the 4:3 slide size in the picture below. The new size gives you more room for the content on your slides.

Comparison between the four by three and sixteen by nine slide sizes in PowerPoint

When you are converting an existing presentation to a new slide size, you will additionally be given the following prompt:

“You are scaling to a new slide size. Would you like to maximize the size of your content, or scale it down to ensure it will fit on the new slide?

Maximize leaves all your content as is on your slide, even if it no longer fits on the new slide size that you selected.

Ensure Fit scales down your content in proportion to the new slide size you have selected. You will only see this option when moving from a larger slide size to a smaller one.

Custom PowerPoint slide sizes

Choosing Custom for your slide size gives you additional options to work with. Inside the dialog box you can choose your size on the left and your orientation on the right.

On top of that, you can also input your own custom slide size. However, I recommend using one of the preset PowerPoint dimension options.

On-screen show (4:3)
Letter Paper (8.5×11 in)
A3 Paper (297×420 mm)
B4 (ISO) Paper (250×353 mm)
B5 (ISO) Paper (176×250 mm)
35mm Slides
On-screen Show (16:9)
On-screen show (16:10)

For your orientation options on the right-hand side of the dialog box, you can choose between Landscape and Portrait .

In most situations, you will want one of the default settings. Best practice is Landscape for your presentation slides and Portrait for your printed notes, handouts and outlines.

Comparison of the portrait and landscape orientation for PowerPoint slides

Issues when converting 4:3 to the 16:9 slide size in PowerPoint

When converting an existing 4:3 presentation with content into the 16:9 format, you are not given any conversion options. Instead, PowerPoint simply does the conversion for you, which can create several problems.

There are two issues you will face in the new 16:9 slide size.

When converting from four by three into the sixteen by nine slide size, your images will be stretched and distorted

The first issue is that all the images on your slide master (including company logos) will be stretched to fit the new, larger slide size.

To fix the stretched images, you will need to fix those images (or reinsert them) on your slide master, as if you were creating a PowerPoint template from scratch.

The second issue you will face in the larger 16:9 slide size is that you will have a lot of extra white space on your slides.

While you can leave the space blank, doing so will make your content look weird. Ideally you don’t want a lot of white empty space like that on your slides. Especially since all your font sizes will be so small.

That’s why if you have the time, I recommend resizing your content to fill in the white space. You can do this by either increasing the font size of your content, or adding additional visuals that support your message.

Issues when converting 16:9 to the 4:3 slide size in PowerPoint

When converting an existing 16:9 presentation to the 4:3 slide size, you are given the option to either Maximize or Ensure Fit (both covered below).

1. The Maximize option

This option means that the content on your slides will not be resized to fit the 4:3 slide size. The same is true if you move to any smaller slide size.

when converting from the sixteen by nine to the four by three slide size, none of your content will be properly resized to fit the smaller slide size

Maximize Issue #1: All the images on your slide master (including your company logo) will be distorted.

You might also have issues with other content placeholders, slide backgrounds or anything else that was built on your slide master. For these issues, you’ll first need to navigate to your Slide Master. Once you are there, you either adjust (or rebuild) your PowerPoint template so that everything fits properly.

Maximize Issue #2: Your content will not be scaled down to the smaller slide size. Instead, you’ll have overhanging content as pictured above.

For these kinds of spacing issues, you will need to work through your slides to adjust your content.

One recommendation as you move from the larger 16:9 slide size to 4:3, is to break up your slides. Take the contents from one larger slide and break it into two (or even three) separate slides.

Breaking up your content is preferable to just cramming more content on the smaller slide space. Doing so will make your content easier to read when presented on an overhead projector.

2. The Ensure Fit option

This option means that PowerPoint will scale down your content to fit the smaller slide size based on the size you selected.

when converting from the sixteen by nine to the four by three slide size, your images will be distored and you will have extra white space around the content of your slides

Ensure Fit Issue #1: Distorted images, slide backgrounds and anything else that PowerPoint had to automatically resize on your slide master.

To fix these issues, you’ll need to navigate to your slide master and adjust (or rebuild) your template to make everything fit.

Ensure Fit Issue #2: Your content will be scaled down to fit your new slide size, leaving you with a lot of white space. In addition, all your font sizes will be smaller, making them hard to read.

For small content like this, you’ll need to work through your slides and resize your content accordingly. Keep in mind the people at the back of the room too when choosing a new font style and size.

Saving your custom slide size as a PowerPoint theme

If want to use your own custom slide size for all your future PowerPoint presentations, you can save and set it as a PowerPoint theme.

This is a two-step process as discussed below.

1. Save your custom slide size as a theme

To save your custom slide size as a PowerPoint theme, from the Design tab, select save current theme, name the theme and click save

To save your custom slide size (and settings) as your own custom PowerPoint theme, simply:

Open the M ore options
Click Save Current Theme
Name your Theme (and don’t change the file location it saves to)
Click Save

2. Set your custom theme as the default

To set your custom theme as the default theme, from the design tab, find your custom theme, right-click the theme and select set as default theme

To set a custom PowerPoint theme as the default for all your future presentations, simply:

Open the More options
Right-click your custom theme
Select Set as Default Presentation
Close out of PowerPoint (and do not save any presentations if it prompts you)

Once you’ve set your own custom theme as the Default Presentation, it will open every time you start PowerPoint. This saves you from always having to switch your slide sizes.

So that’s how you can change your PowerPoint slide size, either before or after you create your presentation.

And although you are given a lot of flexibility in the slide sizes you can choose from, I recommend using the default slide sizes as used by most people.

It’s also important to remember that switching slide sizes after you have built your presentation can be a total pain. So, to the extent possible, figure out your PowerPoint slide size first before you build out your presentation.

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How to change the size of slides in Microsoft PowerPoint to match your customized presentation style or screen size

You can change the size of a slide in your PowerPoint presentation through the "Design" menu.
Microsoft PowerPoint allows you to change slide sizes on the Windows PC, Apple MacOS, and web-based apps.
Visit Business Insider's Tech Reference library for more stories .

When it comes to designing your visual presentation, one size does not fit all.

That's doubly true for PowerPoint presentations, which may be viewed on several platforms and devices. Sometimes PowerPoint's default slide isn't the best option for your project, and the program has a built-in fix for that.

When you create a presentation in Microsoft PowerPoint, you can customize your slides' size and dimension. This allows you to choose a perfect canvass for your content.

Microsoft offers the ability to change the size of your slides on the Windows, Mac, and web-based apps. Here's how to do it.

Check out the products mentioned in this article:

Microsoft office (from $149.99 at best buy), apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to change slide size in powerpoint for pc.

1. Open an existing PowerPoint file, or start a new presentation.

2. Select "Design" from the top menu bar.

3. Toward the right, click "Slide Size."

4. In the drop-down menu, select Standard, Widescreen, or "Custom Slide Size…"

5. When you're done, click "OK."

How to change slide size in PowerPoint for Mac

1. Create a new presentation, or launch an existing file.

2. Click "Design" from the top-line row of options.

3. Toward the right, you'll see "Slide Size." Click it for a drop-down menu of options.

4. Select the included Standard or Widescreen options, or click "Page Setup…" for a custom size.

5. Choose "OK" when you're done.

How to change slide size in PowerPoint for web

1. Navigate to powerpoint.office.com and sign in to your Microsoft account.

2. Open a new or existing PowerPoint.

3. Select "Design" from the top row of options.

4. Click "Slide Size."

5. Select between Widescreen and Standard, or create custom dimensions with "Custom Slide Size…"

6. If selecting custom, enter the dimensions and then choose whether you want it in landscape or portrait mode.

7. Choose between maximizing your slide size or scaling it to fit the new dimensions.

8. Click "OK."

Related coverage from Tech Reference :

How to download and access microsoft powerpoint on your mac computer, how to add a border to slides in powerpoint, and give your slideshow a sleek design, how to change and format the background of your powerpoint slides to custom designs, how to change your language settings in microsoft powerpoint in 3 different ways, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow.

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Create, edit, and customize slides

Change the size of your slides

You can adjust slide sizes for your presentations.

On your computer, open a presentation in Google Slides .

Standard (4:3)
Widescreen (16:9)
Widescreen (16:10)
Custom: Below "Custom," enter a size and pick a unit of measurement (inches, centimeters, points, or pixels).

Need more help?

Try these next steps:.

Using Google products, like Google Docs, at work or school? Try powerful tips, tutorials, and templates. Learn to work on Office files without installing Office, create dynamic project plans and team calendars, auto-organize your inbox, and more.

Home Blog Google Slides Tutorials Google Slides Dimensions: What Size is Google Slides and How to Change Slide Size?

Google Slides Dimensions: What Size is Google Slides and How to Change Slide Size?

Cover for how to change dimensions in Google Slides

Slide dimensions can play an important role when displaying information on large screens or according to the type of content on the slide. A large screen would require a widescreen orientation, and you might even need to customize it to fit the screen size. Similarly, some infographics and illustrations require making necessary adjustments to slide orientation to display the content during the presentation correctly. Like PowerPoint, you can also change slide dimensions in Google Slides.

How to Change Slide Size in Google Slides

Google Slides allow setting different slide dimensions according to user needs, including a Standard, Widescreen, or Custom size. To change Google Slide dimensions, go to File > Page Setup .

Accessing Page Setup in Google Slides - how to change the size of a google slide

You can adjust the Google Slides page size from the pop-up menu displayed via Page Setup. The available options include switching to Standard 4:3, Widescreen 16:9, Widescreen 16:10, and a custom slide size. Select the desired slide size and click Apply .

Selecting pre-set page sizes in Google Slides - How to change size of Google Slides presentation

What Size is Google Slides?

If you’re wondering what Google Slides size is right for you, pick a Google Slides resolution that best goes with your screen type. If it’s an old monitor or small screen, you might want to use a Standard orientation, whereas modern monitors or projectors often suit the Widescreen orientation.

Standard Orientation (4:3)

The Standard 4:3 slide orientation displays content in a smaller size compared to widescreen orientations. This orientation was commonly used in legacy versions of PowerPoint and Google Slides, as projectors and screen monitors did not offer the utility to project a widescreen slide correctly. However, this orientation is still used for smaller slides and screens. Where the slide content might be smaller and better suited to a Standard slide size. This might include pictures, illustrations, tables, and other types of slide content that might appear too stretched on a widescreen slide orientation.

Standard orientation for slides in Google Slides

Widescreen (16:9)

The 16:9 widescreen resolution is quite commonly used, and might even be considered the standard size for modern presentations. This is because 16:9 was the replacement for the 4:3 aspect ratio post-2008, as screen sizes and display standards evolved for monitors, projectors, and television channels globally.

Widescreen (16:10)

While 16:10 is not as widely used as 16:9; it is commonly used in tablets and computer monitors. The ratio is closer to the Golden Ratio of 1.618, but the higher manufacturing cost of devices has meant that manufacturers mainly stick to 16:9 for electronic devices.

Custom Orientation

Google Slides also provides a Custom orientation option, where you can also choose to pick the slide size in inches, centimeters, points, or pixels. This option can be useful if you intend to edit the slide orientation according to a specific document, picture, infographic, etc. For example, you can switch to 8.5 x 11 inches for Letter orientation or 8.27 inches for A4 size. Similarly, you can make changes in pixels, points, or centimeters.

Custom size for slides in Google Slides - Change the size of Google Slides presentation by configuring Page setup

When considering how to edit slide size on Google Slides according to your display monitor or presentation requirements, you might want to run a mock presentation with a colleague. If it’s a remote meeting, the slide size would automatically adjust due to the responsive UIs of various devices. However, one orientation or another might appear more convenient for your audience based on your presentation needs. For example, suppose your remote meeting participants are mainly using mobile devices. In that case, you might want to test out a lower resolution, compared to when you are presenting before an audience using a widescreen monitor.

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How to Change Slide Size in PowerPoint? [A Helpful Guide!]

By: Author Shrot Katewa

Microsoft PowerPoint is a powerful software. You can not only create a standard presentation design, but you can also create documents of various sizes using PowerPoint! However, that requires you to have a good understanding of various slide sizes available in PowerPoint. You may be wondering, how to change the slide size in PowerPoint?

To change the slide size in PowerPoint, click on the “Design” tab. Then, click on “Slide Size”. From the dropdown, choose “Standard” or “Widescreen”. You can also click on “Custom Slide Size” to change the size of the slides in PowerPoint to A3, A4 or a completely custom size.

In this article, I will walk you through the nuances of changing a slide size in PowerPoint. We will go into the steps in detail with pictures so that you get the best understanding of the subject!

So, let’s get started!

A Quick Note Before We Begin – for this article, I will be using one of the presentation templates from Envato Elements . With Envato Elements, you get access to thousands of presentation designs with unlimited downloads so you never run out of options again. Plus, you get free previews so you know exactly what you’re getting before buying! It is also very affordable.

1. How to Change Slide Size in PowerPoint?

Changing the size of your slides in Microsoft PowerPoint is actually a lot easier than you think! All you have to do is go to the ‘Design’ tab from the ribbon, click on the ‘Slide Size’ button at the top right corner of your screen and select the slide size you want.

Below, I’ll be discussing how to change the size of slides in different versions of Microsoft PowerPoint as well as in different device including Mac, iPad and Android:

1a. Change Slide Size in PowerPoint 2016 and 2019

Follow the steps below to change the slide size in Microsoft PowerPoint 2016, PowerPoint 2019 and Office 365:

Step 1: Click on the ‘Design’ tab

At first, click on the ‘Design’ tab, which is the fourth option on your ribbon to get access to the design section of your PowerPoint presentation.

Step 2: Click on ‘Slide Size’ option

Go to the top right of the ‘Design’ tab in the ‘Customize’ section and ‘Left click’ on the ‘Slide Size’ button and a drop-down menu will open.

Step 3: Select the desired slide size from the ‘Slides sized for’ option.

Now, another dialogue box will show up in the middle of your screen. Click on ‘Ensure Fit’ to adjust your slide contents. (we will talk about the difference between the “Maximise” and “Ensure Fit” options later in the article)

If you choose to click on the ‘Custom Slide Size’ option, you may see a different dialogue box first. We will get to that in a moment and I will share with you how to customize the slide sizes in addition to the default options provided by PowerPoint.

1b. How to Change Slide Size in PowerPoint 2010?

The process of changing slide size in Microsoft PowerPoint 2010 is described below:

Step 1: Click on the ‘Design’ tab and go to ‘Page Setup’ option

Click on the ‘Page Setup’ option located in the ‘Page Setup’ section of the ‘Design’ tab. This will open up a new dialogue box.

Step 2: Choose the slide size you want from the drop-down menu after clicking on ‘Slides sized for’.

‘Left click’ on the ‘Slides sized for’ menu to get the options of slide size. Choose your preferred style and then click on the ‘Ok’ button.

1c. How to Change the Slide Size in PowerPoint 2007?

The process of changing slides in Microsoft PowerPoint 2007 is identical to the process in PowerPoint 2010. For reference, here’s how to change the slide size in PowerPoint 2007:

1d. How to Change Slide Size in PowerPoint on Mac

The process of changing slide size in PowerPoint on Mac is described in simple steps below:

Step 1: Click on the ‘File Menu’ and then on ‘Page setup’

Click on the ‘File’ menu which is located in the ‘Quick Access’ toolbar above the ‘Home’ tab and a drop-down menu will appear. Click on the ‘Page Setup’ option from the drop-down menu which will open up another dialogue box.

Step 2: Choose your new slide size from the dialogue box

Click on your preferred slide size and then press the ‘Ok’ button. PowerPoint will prompt you to choose between “Scale” or “Don’t Scale”. This is similar to the Maximise or Ensure Fit options Windows users see.

Go with the “ Scale ” option as this will adjust the sizes of all shapes and text for each slide. You can also choose to go with “Don’t Scale” option and adjust everything manually as per your requirement.

Your slide size will change accordingly.

If you are using Office 365 or later versions of PowerPoint on Mac, you an also find the option to change the slide size from widescreen to standard by click on the Design tab, and then clicking on “Slide Size” as showcased earlier.

1e. How to Change Slide Size in PowerPoint on iPad?

Follow the steps below to change slide size in PowerPoint on iPad:

Step 1: Go to the ‘Home’ menu after opening your PowerPoint Presentation file

At the bottom right corner of the screen, you will find the ‘three dots’ icon, which is the ‘Options’ menu. Tap on the ‘Options’ menu and then select the ‘Home’ option.

Step 2: Change your size after tapping the ‘Slide Size’ option

A ‘Design’ option will now appear on your screen. Tap on it and then tap on the ‘Slide Size’ option. After that, change your slide size to ‘Standard’ or ‘Widescreen.’

1f. How to Change Slide Size in PowerPoint on Android?

Unfortunately, you cannot change the size of your presentation slides using PowerPoint on Android. However, there is another application for Android called ‘ WPS Office ’, which you can use to change the size of your slides from ‘Standard (4:3)’ to ‘Widescreen (16:9).’

Simply open your PowerPoint Presentation using this app and go to the ‘Settings’ option at the bottom left corner. Then scroll rightwards to the ‘Design’ tab, where you will find the ‘ Slide Size’ option. From there, you will be able to select your desired slide size.

2. How to Change Slide Size to A4 in PowerPoint?

To change the slide size of your PowerPoint presentation to A4, follow the steps below:

Step 1: Click on ‘Custom Slide Size’ located in the ‘Design’ tab

Click on the ‘Design’ tab and then from the ‘Slide size’ menu, click on the ‘Custom Slide Size’ button.

Step 2: Choose the ‘A4 Paper (210x297mm)’ option to change the slide size

From the pop-up window, click on the ‘Slides sized for’ button and a drop-down menu will show you the different slide sizes available. Now all you have to do is select the ‘A4 Paper (210x297mm)’ size option and hit the ‘ Ok ’ button.

Here’s how the A4 slide size will look in the portrait orientation in PowerPoint.

3. How to Change Slide Size to A3 in PowerPoint?

You can modify the slide size to A3 in Microsoft PowerPoint by following the easy steps below:

Step 1: Selecting the ‘Custom Slide Size’ button to change slide size

At first, click on the ‘Slide Size’ option in the ‘Design’ tab. From the drop-down menu select the ‘Custom Slide Size’ option.

Step 2: Select the ‘A3 Paper’ and Click on OK

Expand the ‘Slides sized for’ drop-down menu by clicking on it. Then, ‘Left click’ on the ‘A3 Paper (297x420mm)’ paper option. Press the ‘Ok’ button at the bottom right of the pop-up window and then click on the ‘Ensure Fit’ button to resize the content accordingly to the slides.

4. How to Create Custom Slide Size in PowerPoint?

Follow the easy steps described below to create custom slide size in PowerPoint:

Step 1: Selecting ‘Custom Slide Size’ to create a custom size for your presentation

Click on the ‘Slide Size’ option in the ‘Design’ tab. From the drop-down menu select the ‘Custom Slide Size’ option.

Step 2: Input the Height and Width in the dialogue box and click ‘Ok’

After clicking on the ‘Custom Slide Size’ option, a pop-up window will appear. To input a custom slide size, click on the ‘Slides sized for’ button and from the drop-down menu, select ‘Custom .’

After adding the desired Height and Width for the slide, click on the ‘Ok’ button and then click on the ‘Ensure Fit’ button.

5. How to Change Slide Size from Widescreen to Standard?

To change the slide size from Widescreen to Standard, just follow the steps below:

Step 1: Click on the ‘Design’ tab which is on the top left of your presentation

The first step is to go to the ‘Design’ tab which is the fourth tab on the ribbon of your PowerPoint window.

Step 2: Click on ‘Slide Size.’

Click on the ‘Slide Size’ button located in the ‘Customize’ section of the ‘Design’ tab. A drop-down menu will appear once you click on it.

Step 3: Change your slide size from Widescreen to Standard and adjust slide content

The slide size is set to ‘Widescreen 16:9’ by default. To change it, ‘Left click’ on ‘Standard (4:3)’ . This will open up a dialogue box, where you will find the ‘Maximize’ and ‘Ensure Fit’ options.

If you click on the ‘Maximize’ option, your content will not be sized down to fit your slide and images may get distorted. On the other hand, clicking on the ‘Ensure Fit’ option will resize the contents of the down to your preferred size.

6. How to Increase Slide Size in PowerPoint When Printing?

When printing, sometimes PowerPoint just doesn’t print to the edge of the page. Meaning, there is a white bleed (border or margin) when you try to print it or when you try to convert it into a PDF.

You can fix this problem by either increase or adjusting the slide size before printing.

Here’s a video that explains the process in detail –

Although the video is for Mac, you can easily adjust the settings for the slide size for Windows just the same way.

It is important to remember to make sure that you don’t increase the slide size of your entire presentation but only adjust the printing size of the slides.

7. Can You Change Orientation of Just One Slide in PowerPoint?

There is currently no direct way to change the orientation of just one slide in PowerPoint. However, you can circumvent this issue by either creating a hyperlink to an external file or adding a portrait PDF file directly in PowerPoint.

We wrote a detailed article on the exact steps and processes that you need to follow in order to do this. Make sure you read that article on How to Change Orientation of Just One Slide in PowerPoint !

What size should my slides be, 16:9 or 4:3?

July 3, 2017 by Laura Foley 2 Comments

Deciding on a slide format used to be easy when there was only one choice. Nowadays, you can choose between 4:3 format or 16:9. What do these numbers mean and which size should you choose for your presentations?

What the numbers mean

The above notation is called the “aspect ratio,” or the ratio of the width to the height of the slide. In the 4:3 aspect ratio, the dimensions are 1024 x 768 pixels (10.67″ x 8″); the height is 3/4 of the width. Back in the Ye Olde Days of PowerPoint, it was your only choice. Why? Because that’s the aspect ratio of actual slides, pictured above, television screens, and early computer monitors.

When high-definition screens came on the scene in the early 2000s, they were built in a 16:10 aspect ratio. But as more and more high-definition screens were manufactured, it became clear that screens with a 16:9 aspect ratio were cheaper to manufacture. So the 16:9 aspect ratio (1920 x 1080 pixels or 13.3″ x 7.5″) became the new standard.

What size should you choose?

From boardrooms to computer monitors to smartphone screens, 16:9 is the default screen aspect ratio so that’s the slide size I always go with. The 16:9 format gives you a lot of slide real estate to play around with! The legacy 4:3 aspect ratio, while still used, creates smaller slides and doesn’t look that great on newer screens.

How do you change an old 4:3 deck to the new 16:9 format?

Oh, this is super-fun to do and you’re a lucky duck if it becomes your job.

To resize your slides go to the Design tab on the ribbon and select Slide Size/Widescreen on the right side of the screen.

After you select the new size, this window will appear:

Now you’re faced with either everything on the slides being stretched out or squished to fill the space. Oh boy! Either way, after you make your selection you’ll need to go through the presentation slide by slide to ensure that everything looks good. This can be fairly straightforward if the creator of the presentation stayed within the template or a real pain in the rear if he/she didn’t. But do go through the deck to ensure that everything looks right.

If you’re a production artist that charges by the hour, reformatting an organization’s slides from 4:3 to 16:9 could be a nice little gig for you!

Bottom line

Unless you’re told otherwise, use the 16:9 format. You get a lot more space on each slide for your visuals and it’s really the way things are going.

How to Adjust Slide Size in PowerPoint: A Quick & Easy Guide

by Enterprise DNA Experts | PowerPoint

Ever started making a presentation in PowerPoint, only to realize that the slides are too small, or too big?

It’s happened to the best of us.

The good news is, adjusting the slide size in PowerPoint is a simple process that can help you avoid this problem and create presentations that look just right.

To adjust the slide size in PowerPoint, click on the “Design” tab, and then “Slide Size.” You can choose from two standard slide sizes, either “Standard (4:3)” or “Widescreen (16:9).” Additionally, you can also choose a custom slide size by entering the dimensions manually.

In this article, we’ll take you through the steps of adjusting the slide size in your presentation.

You’ll also learn about the various options available for slide size, and why it’s important to choose the right one for your presentation.

Let’s get started!

Table of Contents

What is Slide Size in PowerPoint?

Slide size in PowerPoint refers to the dimensions of a single slide in a presentation. It determines the width and height of the slide and can be customized to fit different screen aspect ratios and output formats.

What is Slide Size in your presentation? Explained.

Aspect Ratio: This is the proportional relationship between the width and height of a slide. The two most common aspect ratios for slides are 4:3 (standard) and 16:9 (widescreen).

Remember, the aspect ratio you choose will depend on the intended display or output format of your presentation.

Output Format: The slide size can be adjusted based on the output format you plan to use. For example, if you’re creating a presentation for a standard projector, you might choose a 4:3 aspect ratio.

On the other hand, if your presentation will be displayed on a widescreen TV or uploaded to an online platform, a 16:9 aspect ratio is typically recommended.

By customizing the slide size, you can ensure that your actual presentation looks its best on various devices and platforms.

What is Slide Size in your presentation?

2 Ways How to Adjust the Slide Size in PowerPoint

There are two ways to adjust the slide size in your presentation: using the default settings or customizing the size to meet your specific needs.

1. How to Adjust Slide Size Using the Default Settings

If you are using PowerPoint 2013 or later, you can adjust the slide size using the default settings.

Here’s how to do it:

Open your PowerPoint presentation.

Click on the “Design” tab in the Ribbon menu.

In the “Customize” group, click “Slide Size.”

Selecting slide size for your presentation

Choose either “Standard (4:3)” or “Widescreen (16:9)” from the drop-down menu.

PowerPoint will adjust the slide size according to your selection.

Note: In PowerPoint 2010 and earlier versions, the “Design” tab is called the “Page Layout” tab. The steps are the same.

Now that you’ve learned how to adjust the slide size using the default settings, let’s move on to customizing the size to fit your specific needs .

2. How to Adjust Slide Size by Customizing It

If you have specific slide dimensions in mind for your presentation slides, you can easily customize the slide size in your presentation.

Follow these steps:

Open your presentation.

In the “Customize” group, click “Slide Size” and then select “Custom Slide Size” or “Page Setup”.

Customize slide size in your presentation

In the “Slide Size” dialog box, you can choose from a list of pre-defined slide sizes, including “On-screen Show,” “Letter Paper,” “A4 Paper,” and more. Alternatively, you can enter custom width and height values in the “Width” and “Height” boxes.

Click “OK” to apply your custom size.

Selecting custom size for PowerPoint slide

Now that you’ve learned how to adjust the slide size in your presentation, let’s take a look at the different options available for slide size.

Options for Slide Size in PowerPoint

When you’re creating a presentation in PowerPoint, you have a few different options for the slide size . You can choose between the standard size (4:3) and the widescreen size (16:9).

Let’s take a closer look at these options and when you might want to use each one.

Different options of slide sizes in PowerPoint

1. Standard Size (4:3)

The standard size in PowerPoint is a 4:3 aspect ratio. This means that for every 4 units of width, there are 3 units of height. It’s the traditional size for older television screens and projectors.

The 4:3 aspect ratio provides a more square-shaped slide orientation, which can be beneficial for certain types of content, such as:

Printed handouts

Vertical designs

Content intended for older display systems

Certain templates and design layouts

Standard slide size in your presentation

2. Widescreen Size (16:9)

The widescreen slide size in PowerPoint is a 16:9 aspect ratio. This means that for every 16 units of width, there are 9 units of height. It’s the standard size for most modern high-definition displays, including computer monitors, TVs, and projectors.

The 16:9 aspect ratio provides a more rectangular-shaped slide orientation, which can be beneficial for certain types of content, such as:

Video content

Web-based presentations

Screen sharing

Detailed images

Presentations that need to be compatible with a wide range of devices

Now that you’ve learned about the two main options for slide size for your presentation, let’s discuss why it’s important to choose the right one for your presentation.

Why Choose the Right Slide Size in PowerPoint?

Choosing the right slide size is crucial for creating an effective and professional-looking presentation. The size of your slides not only affects the layout and design but also influences how your content is displayed on different screens and devices.

Why Choose the Right Slide Size for your Presentation?

Here are some key reasons why you should carefully consider your slide sizes:

Optimized content layout: The size of your slides will determine how much content can be displayed at once. A larger slide size, such as widescreen (16:9), allows for more space to work with, enabling you to create visually appealing and uncluttered layouts.

Consistency across devices: By selecting one slide size, you can ensure that your presentation will look consistent and well-proportioned when viewed on various devices , including laptops, projectors, and large displays.

Enhanced readability: Larger slides provide more room for text and images, making it easier for your audience to read and understand your content, even from a distance.

Professional appearance: A carefully chosen slide size demonstrates attention to detail and a commitment to delivering a high-quality presentation. It can also help you stand out as a professional and competent presenter.

Now that you understand the importance of choosing the right slide size for your presentation, let’s review the steps you can take to adjust it in your own PowerPoint presentations.

Final Thoughts

Learning how to adjust the slide size in PowerPoint can significantly enhance the quality of your presentations. By understanding the various options available and making the right choice, you can ensure that your content is well-organized, visually appealing, and consistent across different devices and screens.

So, whether you need a standard 4:3 aspect ratio or a widescreen 16:9 format, PowerPoint makes it easy to customize the slide size to meet your specific needs.

Furthermore, this flexibility allows you to create professional and polished presentations that leave a lasting impression on your audience.

So, the next time you start working on a presentation, remember the importance of slide size and use the knowledge you’ve gained here to make the right choice. Happy presenting!

If you want to learn more about using Powerpoint to enhance the visuals of your data analysis, check out our video below:

Frequently Asked Questions

How can i change the slide size in my powerpoint presentation to a4.

To change the slide size to A4, follow these steps:

In the “Customize” group, click “Slide Size” and then “Custom Slide Size.”

In the “Slide Size” dialog box, select “A4 Paper” from the “Slides sized for” dropdown menu.

Click “OK” to apply the A4 slide size.

What is the standard slide size in PowerPoint?

The standard slide size in your presentation is 10 inches by 7.5 inches, which is a 4:3 aspect ratio. However, with newer versions of PowerPoint, the default slide size is 13.333 inches by 7.5 inches, also a 4:3 aspect ratio.

How do I set custom dimensions for my PowerPoint slides?

To set custom slide dimensions for your PowerPoint slides, follow these steps:

In the “Slide Size” dialog box, enter your desired width and height in the “Width” and “Height” boxes.

Click “OK” to apply the custom slide size.

Repeat steps 1-4 for all the slides or selected slides only. You can then proceed to number slides or otherwise improve your slides.

What is the widescreen size in PowerPoint?

The widescreen size in PowerPoint is a 16:9 aspect ratio. This translates to a slide size of 13.333 inches by 7.5 inches in PowerPoint 2013 and later versions, and 10 inches by 5.625 inches in PowerPoint 2010 and earlier versions.

How do I change the slide size in PowerPoint to 16:9?

To change the slide size in your presentation to 16:9, follow these steps:

In the “Customize” group, click “Slide Size” and then “Widescreen (16:9).”

How do I adjust the aspect ratio of PowerPoint slides?

To adjust the aspect ratio of PowerPoint slides, follow these steps:

In the “Slide Size” dialog box, select your desired aspect ratio from the “Slides sized for” dropdown menu.

Click “OK” to apply the new aspect ratio.

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How to change the size of slides in Microsoft PowerPoint

The actual size(s) of the slide is less important than the aspect ratio. By default, slides in presentations that you create from the Blank Presentation template are set to Widescreen size.

To change the size of your presentation slides, on the Design tab, in the Customize group, click the Slide Size button and then:

Notes : The Standard slide size:

1600 x 1200
2048 x 1536
2560 x 1920
Matches the aspect ratio of standard tablet screens
Exactly fills the screen in the Slide pane and when printed on a tablet.

Notes : The Widescreen slide size:

1920 x 1080
2048 x 1152
2560 x 1440
Does not match the aspect ratio of standard tablet screens
Has empty space above and below when printed on a 4:3 screen.
Click Custom Slide Size... :

In the Slide Size dialog box:

Slides sized for drop-down list in PowerPoint 365

Choose the slide orientation in the Orientation group.

After choosing the necessary options, click OK . The Microsoft PowerPoint dialog box will show two options on how to scale the existing slides to a new slide size:

Maximize the content size or scale it down to Ensure Fit it on the new slide.

Note : It is impossible to change the size or orientation just for some slides.

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How to compress pictures in the presentation

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How-To Geek

How to change slide size in google slides.

Make your slides look good on different screens.

Quick Links

Adjust aspect ratio in google slides.

The default slide size (16:9) in Google Slides works for most situations, but you may occasionally want to change the aspect ratio depending on the situation. There are a few presets, but you can also customize the slide size.

To change the size of your slides in Google Slides, you need to open the presentation that contains the slides you want to resize. Once open, click "File" in the menu bar.

Next, click "Page Setup" in the drop-down menu that appears.

The Page Setup window will appear. Click the down arrow in the text box to show a list of slide size options.

In the list you'll see these options:

Standard 4:3 - Choose this aspect ratio if you plan to print out your slides or if someone will view them on a mobile device.
Widescreen 16:9 - This is the default setting and should be used when viewing on a widescreen.
Widescreen 16:10 - This is another option for when viewing on a widescreen.
Custom - Choose this if you need to select a size that isn't displayed in the list of presets.

Click the size you want from the list.

If you choose "Custom," you can enter the width (first box) and height (second box) of the slides. You can also choose which unit of measurement to choose from, with inches, centimeters, points, and pixels being your options.

Regardless if you choose a preset option or set your own custom size, click "Apply" when you're ready to reflect the change to your slides.

That's all there is to it.

Changing the size of your slides is one of the basic skills you need to learn to master Google Slides . If you decide you'd rather use PowerPoint, you can convert your Google Slides to PowerPoint and resize your slides there, too.

Related: How to Change Slide Size in Powerpoint

Reduce the file size of your PowerPoint presentations

If the file size of your presentation is too large, try the following tips to make it more manageable.

Compress pictures in your presentation

Select a picture in your document. The Picture Format tab appears.

On the Picture Format tab, in the Adjust group, select Compress Pictures .

Under Compression options , do any of the following:

Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document.

Select Delete cropped areas of pictures . This option removes the cropped picture data but note that if you delete the cropped picture data, you won't be able to restore it.

Under Resolution , select Use default resolution .

Under Compression options , do either of the following:

Select Delete cropped areas of pictures . This option removes the cropped picture data but note that if you delete the cropped picture data, you won't be able to restore it.

Delete image editing data and lower default resolution

By default, when you edit an image, the data from the original is retained (to ensure the image can be restored). Discarding it means that you can't restore the changes you make, but it will reduce your file size. Lowering the default resolution for images also reduces your overall file size.

Go to File > Options > Advanced .

Under Image Size and Quality , do the following:

Select Discard editing data . This option removes stored data that's used to restore the image to its original state after it's been edited. Note that if you discard editing data, you won't be able to restore the image after you edit it.

Make sure that Do not compress images in file is not selected.

Reduce the character set of embedded fonts

To make your presentation more sharable with others who don't have the same fonts in their system, it's typical to embed the fonts you use. However, embedded fonts will increase your file size. To minimize the file increase, embed only those characters used in the presentation.

Go to File > Options > Save .

Note: If you've used custom fonts and want others to edit the presentation, select Embed all characters .

Reduce the file size of your Excel spreadsheets

Reduce the file size of your Word documents

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How To Change Your Slide Size In PowerPoint

Changing the slide size in PowerPoint can help you to optimize your presentation for different display devices, including projectors and monitors, making your presentation multi-use.

Ensure that your presentation looks its best and is optimized for the display device you are using.

Adjusting the slide size can help improve the overall appearance and readability of your presentation.

Whether you are a beginner or an experienced PowerPoint user, this tutorial will help you master this important feature and ensure that your presentation looks polished and professional, no matter where or how it's being presented.

How To Change Slide Size In PowerPoint 🤷

Frequently asked questions 🤔.

Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure .

To change the slide size in PowerPoint, follow these steps:

Open the PowerPoint presentation you want to change the slide size for.
Click on the "Design" tab in the top menu.
Click on the "Slide Size" button in the "Customize" section of the "Design" tab or opt for the common dimensions available.

4. Select the "Custom Slide Size" option from the drop-down menu.

5. In the "Slide Size" dialog box, you can choose one of the preset sizes or create a custom size.

6. To create a custom size, enter the width and height values for the slide in the "Width" and "Height" fields.

7. Select the orientation for the slide, either "Portrait" or "Landscape."

8. Click on the "OK" button to save the changes.

9. A message will appear asking if you want to maximize the content to the new slide size. Choose the option that best fits your needs. All the slides in your presentation will now be resized to the new dimensions.

What are the common slide sizes available in PowerPoint? The common slide sizes available in PowerPoint are 4:3 (standard), 16:9 (widescreen), and 16:10 (widescreen).

Can I create a custom slide size in PowerPoint? Yes, you can create a custom slide size in PowerPoint by selecting the "Custom Slide Size" option in the "Slide Size" dialog box and entering the desired dimensions.

Will changing the slide size affect the content and layout of my presentation? Yes, keep this in mind especially if you are switching between standard and widescreen aspect ratios. You may need to adjust the size and placement of text and graphics to fit the new slide dimensions.

How do I know which slide size to choose for my presentation? The slide size you choose will depend on the display device you will be using to present your slides. If you are presenting on a widescreen display, choose the 16:9 or 16:10 aspect ratio. If you are presenting on a standard display, choose the 4:3 aspect ratio.

Can I change the slide size for only one slide in my presentation? Yes, you can change the slide size for only one slide in your presentation by selecting that slide and then choosing the "Custom Slide Size" option from the "Slide Size" button.

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How to Change the Page Size in Powerpoint: A Step-by-Step Guide

Changing the page size in PowerPoint is a simple task that can be done in just a few clicks. Whether you want to adjust the size for printing or for a specific presentation format, PowerPoint gives you the flexibility to customize the size to your liking. Just head to the Design tab, click on Slide Size, and choose your desired size or enter custom dimensions.

Step by Step Tutorial: Changing the Page Size in PowerPoint

When you’re creating a presentation in PowerPoint, you might find that the default page size doesn’t quite fit your needs. Luckily, changing the page size is an easy process that can enhance the visual appeal of your presentation.

Step 1: Open the Design Tab

Click on the ‘Design’ tab at the top of the PowerPoint window.

The ‘Design’ tab is where you can find all the tools you need to change the appearance of your slides, including the page size.

Step 2: Click on Slide Size

In the ‘Customize’ group, click on ‘Slide Size’.

You’ll see a drop-down menu with different options for slide sizes, including ‘Standard (4:3)’, ‘Widescreen (16:9)’, and ‘Custom Slide Size’.

Step 3: Choose a Preset or Custom Size

Select a preset size or click on ‘Custom Slide Size’ for more options.

If you choose ‘Custom Slide Size’, a dialog box will appear where you can enter the width and height for your slides.

After you’ve changed the page size, you’ll notice that your slides have a new look. This can make your presentation more visually appealing and ensure that it fits any specific requirements you may have for your presentation.

Tips for Changing the Page Size in PowerPoint

If you’re planning to print your slides, make sure to choose a page size that matches the paper you will be using.
For a more professional look, consider using the widescreen (16:9) size, which is the standard for most modern monitors and projectors.
Keep in mind that changing the page size might affect the layout of your slides, so you may need to adjust your content accordingly.
If you’re presenting on a non-standard screen, such as a square or vertical monitor, use the custom size option to ensure your slides fill the screen properly.
Remember to save your presentation after changing the page size to avoid losing any changes.

Frequently Asked Questions

Will changing the page size affect my slide content.

Yes, changing the page size can affect the layout of your slide content, including text, images, and other elements.

Can I change the page size for just one slide in my presentation?

No, changing the page size will apply to all slides in your presentation.

What’s the difference between ‘Standard’ and ‘Widescreen’ slide size?

‘Standard’ (4:3) is the traditional size for slides, while ‘Widescreen’ (16:9) is the newer standard that matches most modern screens and projectors.

How do I know what page size to use for my presentation?

It depends on where you will be presenting and the equipment you’ll be using. If you’re unsure, ‘Widescreen’ is generally a safe choice.

Can I switch back to the original page size after changing it?

Yes, you can always go back to the Design tab and select a different size or revert to the original size you started with.

Open the Design Tab
Click on Slide Size
Choose a Preset or Custom Size

PowerPoint is an incredibly versatile tool that allows users to tailor their presentations to any size and format they need. Changing the page size in PowerPoint is just one way to customize your presentation to fit your specific needs. Whether you’re looking to make a big impact on a widescreen projector or need to print slides that match a certain paper size, PowerPoint has got you covered. With a few simple clicks, you can transform the shape and size of your slides, potentially making your presentation more engaging and professional-looking. Remember to consider the tips we’ve shared and the answers to frequently asked questions when changing your slide size. Now that you know how to change the page size in PowerPoint, go ahead and give it a try! Your presentations will never be the same.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to Make a “Good” Presentation “Great”

Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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How can I determine the size of individual slides in a PowerPoint slide deck?

I have a powerpoint file containing images and it has gotten too big for emailing and I need to decide which slides to cut out. But how can I tell which slides are consuming all the space? There could be just a few slides containing over-large images, but how do I know which slides they are? Is there any way to know the filesize of individual slides?

microsoft-powerpoint
microsoft-powerpoint-2013

6 Answers 6

There is a built-in way to measure slides! Publish all slides and use Windows Explorer.

Publishing all slides to an empty folder creates as many presentations as slides you have. Each new presentation stands for one slide and its Windows Explorer file size shows you which slide has the biggest pictures/audio/video.

In my sample I had 3 slides with different kinds of media. And the first slide with 12 MB was indeed the biggest one.

3 One caveat: Suppose you have a large image on slide 1 and you've copied it to several other slides. PowerPoint only stores the image once per presentation, but if you publish to multiple presentations, each presentation that includes this image would get a copy of it. It'd look quite large, but deleting it from the original presentation wouldn't have nearly such a large effect on overall size. – Steve Rindsberg Apr 6, 2014 at 15:33
4 Another caveat - the names of the slides are "slide IDs" which are not the same as the slide numbers. If you've copied or reordered slides it could get confusing. – Rob I Jul 16, 2015 at 15:51
4 Another caveat - the Publish option requires a Professional version of PowerPoint. – Mark Cramer Dec 2, 2015 at 19:52
@SteveRindsberg: Your comment that PowerPoint stores only a single copy of a reused image is indeed correct. However, would that reused image need to be copied over if each slide is made into its own presentation using the technique shown here? Presentation_002.pptx would need its own copy of the image, since it is now a standalone, one-slide presentation on its own without any way to reference copied images from other slides, would it not? – JeffFerguson Mar 23, 2016 at 20:48
When you save/export a slide/slides, PPT takes care of the accounting for reused images. That is, if the slide references a reused image, the standalone version of the slide will get a copy of the image. That's why I mentioned that the size might be misleading. – Steve Rindsberg Mar 24, 2016 at 3:44

This might depend on the specific version of PowerPoint, but in the version I'm using it is possible to save the presentation as 'Strict Open XML Presentation' file type, which is essentially a zip file with all the elements represented as files within the archive (in some cases this would actually be the default, so no need to 'save as'). So, one can rename the file from .pptx to .zip, open it, and see the sizes of the different element (as well as compression ratio). A good candidate place would be to look under ppt/media. Besides just large images (which can be then easily found and compressed or modified/removed within PowerPoint), in some cases it may contain images from unused master slides, and you may not even know they exist (especially if you are reusing presentations based on someone else's templates). In this case the way to handle it would be to open View -> Slide Master, and browse the master slides to find the one comprising the pictures (and potentially just delete it, if it is not used by any of the slides).

1 Just a note to duplicate the file before you rename it and go digging so you have a solid backup. Also on the Mac you can open a .pptx with something like The Unarchiver (free) directly and it will expand it into the package contents without requiring renaming first. – Matt Sanders Jul 18, 2018 at 21:56

The easiest way in the latest Powerpoint 365 or any other version is: Save a copy of your presentation with ending PPTX. Rename the ending to .ZIP Unzip the file, and you will see all individual content. Your pictures will be in the folder under the directory ppt/media. Usually, I found PNG files to be largest, so avoid them. sort your files by size, and convert the largest to jpg. Then remove your original pictures in the PPT file and use the jpg files to replace them.

To make your slide deck smaller, quickly, try PowerPoint > File > Compress Pictures. This process just reduced a Mac PowerPoint file (version 16.11) that's photography-heavy from 40MB to 14MB with no degradation in presentation quality.

2 Welcome to Super User! This doesn't answer the question which OP asked, which is about determining the sizes of images, not necessarily compressing them. – bertieb Apr 4, 2018 at 15:15
This is related enough that I think it is reasonable to retain as an answer. The main reason that most people want to know image size is to optimize or remove those images. For some users this capability will be adequate to meet their needs without them needing to identify the individual culprits. – Matt Sanders Jul 18, 2018 at 22:00

I wrote a small UNIX script that will unzip a pptx file and then shows you the list of larger images (over 100K) sorted by size. It will also have an "open" command (on the Mac) and it will tell you what slides each of the large images are in.

https://gist.github.com/dmccreary/7734b7148f523771adb38597bcbe5732

Feedback welcome.

I'm using Powerpoint 365 and I really, really miss the publish slides feature. The zip instructions in this thread didn't work for me but gave me and idea that worked which was using the 'Package Presentation for CD' feature. Open your PPT, go to Export, Package Presentation for CD, Package for CD, change name if you need to, PPT name should be selected in box, hit Copy to Folder, choose where to save files and remember location, hit OK, hit Yes for linked items. Go to your new set of folders, unzip/extract the zip file, and there should be one with all of your images which you can view by details and sort by file size. My path: PresentationCD\PPT_Name\ppt\media

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How to Create Slides That Suit Your Superiors: 11 Tips

When you’re pitching ideas or budgets to execs in your organization, you need to deliver slides that fit those particular people just right. This checklist identifies the key considerations.

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I recently interviewed 20 of my customers, all in senior roles at Fortune 100 companies, and asked them their biggest pain point in presenting to higher-ups and even colleagues. What I heard consistently was that it can feel like Goldilocks bouncing from one option to the next, testing to figure out what’s “just right.” Does the audience want deep reports? Sparse slides? Something in between? Like … what?

Teams often come to presentation meetings with vast amounts of backup content just in case an exec wants to take a deep dive on any given point. There’s often a struggle to anticipate every direction attendees might want to go. It’s frustrating, and it’s not efficient.

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There are many ways to build slides. I’m not just talking about crafting them well versus poorly. I’m talking about all of the important decisions regarding how to organize them, how much text to use, when to lean into a chart, the best ways to use bullets and color, and whether to include an appendix with additional information. Before you make your next proposal or request of the executive team, use this list of 11 tips for your next set of slides as a guide.

Four Things You Must Have in Every Exec’s Slides

Before we drill down into the harder aspects, the ones where your executives’ tastes may vary widely, let’s quickly cover four aspects that you can consider the building blocks — the basics you should never proceed without.

Start with an executive summary. Begin the slide deck with a tight executive summary that follows a three-act structure. First, start with stating the current realities. Second, clearly state the problem or opportunity your idea addresses and its potential impact. Third, explain how your recommendation solves the problem or exploits the opportunity and the next steps you’re proposing.

Have a logical organization. The arc of the deck — the package from beginning to end — should make sense. If your audience reads only the headline of every slide, the order should be coherent and make most of the case for you. The content below each slide’s headline must support the statement made in the title. Remove everything that doesn’t support your point; as writers will tell you, you sometimes need to “kill your darlings” when you’re editing.

Begin the slide deck with a tight executive summary that follows a three-act structure.

Make it skimmable. Help your audience to quickly grasp the point without getting bogged down in details. Create a clear visual hierarchy. Guide the reader’s eye through the content: Use bold headings, bullet points, and numbered lists to break down information into digestible pieces. Highlight key takeaways or conclusions in a different color or font size to draw attention to these critical points.

Focus on concise insights. Succinct statements with clear insights are everyone’s jam. Every slide should serve a purpose and contribute directly to the decision-making process. Distill complex information. Don’t use 100 words when 20 words will nail it. If you’re having difficulty trimming, consider using company-approved AI tools to help you take out the fluff.

Five Preferences to Confirm With the Person You Want to Reach

Now we’ll delve into what your particular audience does and does not want. If you haven’t yet, start by asking the person you’re presenting to what they generally prefer. They probably know themselves well but have not been asked to articulate how they like to receive information.

Ask how dense is too dense. Some executives prefer detailed slides with comprehensive data. Others favor a more high-level approach. You’re weighing how to balance informative content with readability, ensuring that slides are not overloaded yet are sufficiently detailed to support decision-making.

Confirm the delivery format and timing. Some execs like information presented to them. Others prefer a pre-read of the material followed by a discussion. I always recommend our tool Slidedocs (I’ve written a free e-book on them), which are visual documents using both words and images. The templates help presenters organize their thoughts into a document for a pre-read or a read-along. They are designed to be skimmable and able to travel through your organization without the help of a presenter.

I’m a huge fan of pre-reads and prefer to use my time in meetings to ask questions and build alignment. If your audience didn’t review your material in advance, ask at the top of the meeting whether they would like you to present it or would prefer to read through it and then discuss it.

Find out how much data visualization they prefer. Charts, graphs, photos, and illustrations often communicate complex data more clearly than words alone. When execs can see what you’re saying, they often can better understand the impact of your idea. Does the exec want to understand exact numbers? Bar charts allow them to move their eyes across a series of specifics. Does the exec want to know the shape of a trend over time? Line charts can show the pattern. (See “Classic Charts Communicate Data Quickly.”) Some prefer charts with annotations that draw attention to what you think is the most important point. Others want to make their own conclusions from the data.

One of my clients, the CEO of a massive commercial real estate company, doesn’t want anything visualized. He prefers numbers, only in a table, and only in two colors — black and red. You might think this is archaic. But the fact that he’s clear to his teams about what he wants takes all the mystery out of how to communicate with him.

When the stakes are high, have a conceptual thinker help with diagrams and concepts. If you don’t have one on your team, and when it’s high stakes, find an internal designer to help you or hire one. You can’t afford to have the baby (your idea) thrown out with the bathwater (terrible slides).

Identify which details need spelling out. How well do the people you’re presenting to know the landscape and function of the company and products you’re talking about? For example, if your engineering team threw a slide into a deck about an issue that requires executive approval, do the execs all speak geek? Or do you need to explain the technology so that they will really understand the ask? Either eliminate internal jargon and acronyms or unpack those bits, especially if your proposal deeply involves expertise outside of the executives’ domain.

Ask whether appendices will be useful. When you’re organizing a presentation, you often troll data, read through complicated reports, and even hire external experts to figure out what’s best for the company. Do your execs want access to that supporting data? You can add a document to the end of the presentation as an appendix to show all of the data and source material. This allows the main content of the slides to remain focused and accessible while still providing comprehensive background information for those who want more.

Two Tips to Improve Your Presentation Skills

Getting materials in place is the biggest step. They will be your best tools for selling your ideas. But there are two extra areas to pay attention to as a presenter: how you handle questions and how you use every experience to improve.

Anticipate questions, and practice your answers. Before you have your meeting, gather a small team to challenge every point you make. Invite colleagues you trust to role-play as “a rapidly inquisitive exec” or “the doubting naysayer exec” so you are prepared to present your idea well. They’re gonna grill you, and practicing will help you remain unruffled when it happens.

Ask for feedback after the presentation. Establish a feedback loop with those you presented to. Ask what worked well and how you can improve. If attendees don’t have the time, find people who have had their ideas funded and talk to them about what they did that worked. Advice and some perspective will help you nail your performance even better next time.

Empathetically understanding your audience members and how they process information, whether it’s executives or peers, sets up your ideas for success. Clarity creates efficiency. When a presentation fits just right, you’ve given your great thinking the best chance of moving through your organization and having maximum impact.

About the Author

Nancy Duarte is CEO of Duarte Inc. , a communication company in the Silicon Valley. She’s the author of six books, including DataStory: Explain Data and Inspire Action Through Story (Ideapress Publishing, 2019).

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Google Slides cheat sheet: How to get started

How to use google slides to create, collaborate on, and lead business presentations..

Google Slides / A team views a presentation on screen.

Need to build a slide presentation for a meeting, training, or other event? Google Slides is an easy-to-use web app that comes with the essential tools and more. It stores your presentations in the cloud with Google Drive. Anyone with a Google account can use Slides and Drive for free, and they’re also included with a Google Workspace (formerly G Suite) subscription for business and enterprise customers. There are Google Sheets mobile apps for Android and iOS, too.

This guide will help you become familiar with the Google Slides web interface and show you how to start a new presentation, upload a Microsoft PowerPoint file to edit in Google Slides, collaborate with others on your presentation, and finally, present it to others.

Create or open a presentation

From Google Slides : At the top of the home page, you’ll see a “Start a new presentation” header, with a row of thumbnails underneath. To start a new, blank presentation, click the Blank thumbnail. To start a new presentation in a template, select one of the thumbnails to the right or click Template gallery toward the upper-right corner, then click any thumbnail on the page that appears.

The Google Slides home page. (Click image to enlarge it.)

Below the “Start a new presentation” area you’ll see a list of presentations that are stored in your Google Drive or shared with you. To open a presentation, click it in this list.

The list of your presentations appears in reverse chronological order starting with the presentation you most recently opened. Clicking the “AZ” icon at the upper right of this list changes the sort order to Last modified by me , Last modified , or in alphabetical order by presentation title. You can also browse to a specific folder by clicking the folder icon next to the “AZ” icon.

From Google Drive : Presentations stored in your Google Drive are listed in the main window of the Drive home page. To see a listing of presentations that others are sharing with you, click Shared with me in the left column. From either list, double-click a presentation to open it in Google Slides.

To start a new, blank presentation, click the New button at the upper-left of the screen and then click Google Slides .

If you want to use a template to start a new presentation, click the New button, then move the cursor over the right arrow next to Google Slides and select From a template . The template gallery for Google Slides will open; click a thumbnail to start a new presentation in that template.

Creating a new presentation from Google Drive.

From Google Slides or Drive: You also can use the search box at the top to find presentations in your Google Drive or shared with you. Enter words or numbers that may be in the presentation you’re looking for.

Upload a PowerPoint presentation to Slides

You can edit a Microsoft PowerPoint presentation in Google Slides, but first you must upload it to Google Drive.

From Google Slides: Click the folder icon ( Open file picker ) that’s above and toward the right corner of your presentations list. On the panel that opens, click the Upload tab. Drag-and-drop your PowerPoint file (.ppt or .pptx) onto this panel, or browse your PC’s drive to select it.

From Google Drive: Click the New button, then File upload , and select the PowerPoint file from your PC’s drive and click Open .

Traditionally, when you uploaded PowerPoint files to Google Drive, they were automatically converted to Slides format. That’s still the case when you upload PowerPoint files via the Google Slides home page .

However, Google now supports the ability to edit Microsoft Office files in their native format. By default, any .pptx files that you upload via Google Drive will remain formatted as PowerPoint documents. You can edit and collaborate on a PowerPoint file right in Slides, with all changes made by you or your collaborators saved directly to the PowerPoint file.

On the Google Slides and Drive home pages, native PowerPoint files will be denoted with an orange “P” icon, and when you open a native PowerPoint file in Sheets, you’ll see a “.PPTX” flag to the right of the document title.

Native PowerPoint files show the PowerPoint icon (top) instead of the Google Slides icon (bottom).

If you’d rather have Google convert PowerPoint files to Slides format automatically when you upload them via Google Drive, click the gear icon in the upper-right corner of the Drive home screen and select Settings from the drop-down menu. In the Settings box next to “Convert uploads,” check the checkbox marked Convert uploaded files to Google Docs editor format .

Work in a presentation

When you open a new or existing presentation, its first slide appears in the main window of Google Slides. Here’s a breakdown of the toolbars, menus, panes, and sidebars that appear around your presentation.

The left pane shows thumbnails of all the slides in your presentation. Click a thumbnail, and the slide it represents will appear in the main window, where you can edit it.

The Google Slides editing interface. (Click image to enlarge it.)

Your presentation’s title appears along the top of the screen. To change it, click anywhere inside the title and start typing.

The menu bar below your presentation’s title has a complete set of tools for working with presentations. These are the main submenus to know:

File has commands for taking action on the whole presentation, including Print, Rename, and Share.
Edit lists the standard editing commands such as copy, cut, paste, delete, duplicate, and find and replace.
View lists several ways that you can view your slides as you design and edit them. This includes arranging them into a grid, previewing them as a slideshow, or zooming in on them. You can also watch the transition effect that takes place between slides when they’re played in a slideshow.
Insert lets you add several objects to your slides, including charts, diagrams, pictures, tables, and text. You can also add links to YouTube videos or sound or video files that are stored in your Google Drive.
Format lets you change the look of your slides. Certain functions on this submenu become clickable depending on whether you’ve selected an image or text on a slide, or selected the slide itself.
Slide is where you can add, delete, or duplicate a slide that you’ve selected. You can also add a preset layout to a slide, change its background or theme color, or add and edit a transition effect that takes place between slides when your presentation is played as a slideshow.
Arrange lists tools that let you group or reorder objects on a slide in relation to another. For example, you can place an image behind another image or group an image and a block of text together to make them easier to move at once.
Tools leads to several miscellaneous functions. These include letting you record a voice clip to go with a slide, running a spell checker, and showing you a list of objects in your presentation that are linked to other files.

The toolbar directly above your presentation puts commonly used commands in easy reach. From this toolbar, you can click buttons to add to a slide or change its background, comments, layout, objects (images, lines, shapes, text), text style, theme colors for the whole presentation, transition effects during a slideshow, and more. The buttons on the toolbar change depending on whether you’ve selected image or text on a slide or the slide itself.

Notice that there’s no Save button in the toolbar — or anywhere in Google Slides. That’s because Slides automatically saves any changes you make to your presentation.

Speaker notes: Along the bottom of each slide you’ll see an area marked Click to add speaker notes . Here you can type in brief notes to remind yourself what to do or say when the slide is being shown. Only you will see these notes when you show your presentation to an audience.

Themes sidebar: When you start a new blank presentation, the Themes sidebar opens on the right side of the screen. (You can also open this sidebar at any time by clicking Theme on the toolbar above your presentation.) Themes apply the same fonts, colors, and other design elements to all the slides in a presentation, giving it a consistent look and feel. Click a thumbnail in this sidebar to change your presentation to that theme.

Create and manage slides

Here are the basic things to know about working with slides in a presentation.

Add a new, blank slide to your presentation: Click the + button at the left end of the toolbar above your presentation. Alternatively, if you click the down arrow next to the +, you can choose a layout to use as the basis for a new slide.

google slides 05 new slide choose layout

Click the down arrow next to the + button in the toolbar to choose a layout for a new slide.

Apply or change a slide’s background: Select the slide’s thumbnail in the left sidebar and click Background on the toolbar above your presentation. On the panel that opens, you can change the slide’s background color or use an image file from your Google Drive, Google Photos account, or PC as the background.

Apply or change a slide’s layout: Select the slide’s thumbnail in the left pane, then click Layout on the toolbar above your presentation. On the panel that opens, select the layout you want to apply to this slide.

Apply or change a slide’s transition: Select the slide’s thumbnail in the left sidebar and click Transition on the toolbar above your presentation. In the Motion sidebar that opens along the right side of the screen, you can apply or change the animated transition effect that is played before this slide.

Choosing a transition style in the Motion pane.

Move a slide to a different spot in the slideshow sequence: Click and hold its thumbnail in the left sidebar, drag it up or down to another place in the sequence, and release it.

Delete a slide: Right-click its thumbnail in the left sidebar and select Delete from the pop-up menu. Alternatively, select its thumbnail and select Edit > Delete from the menu bar or just press the Delete key.

Share and collaborate on a presentation

Presentations are often a group effort, with several team members contributing to and polishing a presentation. In Slides, it’s easy for multiple collaborators to work on a presentation together.

First, you need to share the presentation. When you’re viewing your presentation in Google Slides, click the Share button at the upper-right. Or, from your Google Drive homepage, click to highlight the presentation that you want to share. Then, in the toolbar toward the upper right, click the Share icon (a head-and-shoulders silhouette with a +).

Either way, the “Share” panel will open.

Setting permissions for a file being shared privately.

Share a presentation privately

In the entry box, enter the email addresses (or names of your Google Contacts) of the people with whom you want to share. By default, the people you invite to your presentation can edit it and reshare it with others.

To change access permissions for invitees: Click Editor to the right of the entry box and choose another option from the drop-down menu. Commenter means they can view your spreadsheet and add comments but can’t change it. Viewer means they can view your presentation but can’t edit it or add comments.

To prevent your presentation from being reshared, downloaded, or printed: Click the gear icon at the upper-right of this panel. On the smaller panel that opens, uncheck the boxes by Editors can change permissions and share and Viewers and commenters can see the option to download, print, and copy .

When you’re done setting permissions (and, optionally, typing in a message to your invitees), click Send , and everyone you’ve added will receive an email with a link they can click to access the document.

The shared presentation icon.

A presentation you’ve shared (or that others have shared with you) will have an icon of two silhouetted heads next to it in the presentations list on your Google Sheets and Google Drive home pages.

To limit or change a person’s access to your presentation: With the presentation open in Google Slides, click the Share button at the upper-right. Or, from Google Drive, highlight the presentation and click the Share icon.

The Share panel reopens showing a list of all the people you’ve invited, along with their permission status. Click the down arrow to the right of a person’s name, change their permission level or remove their access entirely, and click Save .

google slides 09 share private permissions

You can change permissions for people you’ve shared a presentation with on an individual basis.

If you have a Google Workspace subscription, another option is to select Give temporary access and, next to Access expires , select a date within one year of the current date. If you set an expiration date for a person that you’ve assigned as Editor, their access will be downgraded to Commenter on the expiration date.

Share a presentation publicly

Most business users will want to share presentations privately with select colleagues or clients, but you do have the option to share a presentation publicly. At the bottom of the Share panel is a “General access” area where you can copy a link to the document. By default, this link is restricted to those you invite to the document. To change it to a public link, click Restricted and select Anyone with the link from the menu that appears.

Click Copy link and the link to your presentation will be copied to your PC’s clipboard. You can share this link by pasting it into a chat message, document, email, forum post, or most other means of online written communication. Anyone who clicks this link will be able to view your presentation online. (Be aware that anyone can copy and reshare this link.)

To allow anyone in the public to comment on or edit your presentation: At the bottom right of the Share panel, click Viewer and select Commenter or Editor from the drop-down menu. Then click the Done button. Now the web link to your presentation will let anyone who clicks it add a comment or edit it.

google slides 10 share public permissions

Sharing a spreadsheet publicly.

To turn off public sharing for your presentation: Bring up the Share panel again. Near the bottom, click Anyone with the link and select Restricted from the menu, then click the Done button.

Note: You can apply both public and private sharing methods to your presentation. For example, you could allow the public to only view your presentation, but allow specific people that you’ve invited to comment on or edit it.

Collaborate on a presentation

The people you’ve shared a spreadsheet with can view or work on it at the same time as you or at other times. Remember that people who have Editor privileges to your presentation can change all aspects of it. Having multiple people making changes to a presentation can get confusing. In most cases, setting everyone to Commenter is the best way to collaborate in Slides: People can attach comments to a slide or to objects in a slide, but their comments won’t alter your presentation’s information or design.

To add a comment to a slide: Right-click its thumbnail in the left sidebar and select Comment from the menu that opens. Alternatively, you can select its thumbnail and select Insert > Comment from the menu bar or click the Add comment button (a speech balloon with a + sign).

A blank comment card with your name on it opens to the right of the slide in the main window. On this card’s entry line, type a brief comment, and when you’re finished, click the Comment button.

Typing in a new comment.

To add a comment to an object on a slide: Right-click the object (a block of text, chart, image, picture, etc.) and select Comment from the menu that opens. Alternatively, you can select the object and select Insert > Comment from the menu bar.

To draw someone’s attention to a comment: As you’re composing the comment, type the @ symbol and begin typing their name, then select the person from the list of suggested Google contacts that appears. They’ll receive an email notifying them of the comment and linking to it.

To read, reply to, or remove a comment: A slide that contains a comment is denoted in the left sidebar with a speech balloon by its thumbnail. Click the slide’s thumbnail to make the slide appear in the main window, and you’ll see all its comment cards on the right.

To reply to a comment, click its card. The card will expand to reveal an entry line where you can add a comment in response.

Replying to a comment.

Clicking the checkmark at the upper right marks the comment card as “resolved” and removes the card from the presentation. Clicking the card’s three-dot icon opens a menu that lets you edit or delete your comment.

To see a list of all comments: Click the Open comment history icon (the speech balloon) to the left of the Slideshow button. A sidebar will open along the right side of the screen; it lists all the comment cards in your presentation. When you click a comment on this list, the view of your presentation in the main window will jump to the cell where the comment is located and open its comment card.

The Comments pane lets you quickly review all comments and jump to specific ones.

For more details about collaborating on your presentation, including what it’s like to collaborate in real time, see “ How to collaborate on a document ” in our Google Drive guide. You can also collaborate on a presentation in Google Chat; that’s covered later in this story.

Recover older versions of a presentation

It’s easy to go too far when making tweaks to a presentation. Fortunately, it’s also easy to roll back to an earlier version of the presentation. Click File > Version history > See version history . This opens a panel on the right that shows a list of older versions of your presentation.

Using Version history to view an earlier version of a presentation. (Click image to enlarge it.)

To view an earlier version of your presentation: Click the date for it in the list. That version of the presentation will then appear in the main window.

To restore an earlier version so it replaces your current presentation: With the version you want to restore showing in the main window, click the yellow Restore this version button at the top of the screen. The restored version will then appear at the top of the version history list.

To give an older version a unique name: Click on its date. You’ll be prompted to type in words to replace the date. (The date and time will then appear in smaller size underneath the new name.)

Give a presentation

When it’s time to play your presentation to an audience, Google Slides has two modes: Slideshow and Presenter view. Slideshow mode essentially shows what your audience will see. Presenter view mode provides additional tools for your eyes only that run alongside Slideshow mode.

Slideshow mode: Click the Slideshow button at the upper-right corner of the screen. Google Slides will expand to full-screen view and show the slide that’s currently in the main window. (If you want to start the slideshow from the first slide in your presentation, click the down arrow to the right of the Slideshow button and select Start from beginning .)

The control bar in Slideshow mode lets you click through the slides, turn on auto-play, use a laser pointer effect, and more. (Click image to enlarge it.)

When you move the on-screen pointer to the lower-left corner of your presentation, a control bar appears. You use this to click forward and back through the slides. Clicking the three-dot icon on the control bar opens a menu with other controls, such as starting auto-play and adjusting how quickly it moves from slide to slide.

On this menu, Turn on the laser pointer turns the mouse pointer into a simulated red laser dot. Captions preferences — available only if you’re using a Chrome browser or Chromebook — lets you turn on real-time, automatic transcribing of your words as you say them (English only) and shows them to your audience as on-screen captions. Open speaker notes takes your presentation out of full screen and opens a separate “Presenter view” window, as described below.

Presenter view mode: Click the down arrow to the right of the Slideshow button and select Presenter view . This shows the presentation in your browser window and launches a separate window that assists you while you’re giving your presentation.

Presenter view lets you (but not your audience) see your speaker notes while presenting. (Click image to enlarge it.)

From the Presenter view window, you can jump to any slide in your presentation, read the speaker notes you wrote for a slide, and control the Q&A feature. There’s also a timer that you can set to remind yourself how much time you’re spending showing a slide — or the entire presentation — to your audience.

Click the AUDIENCE TOOLS tab to use the Q&A feature, which lets you take questions from your audience. To open questions for a slideshow, click the Start new button. A web link appears at the top of your presentation. An audience member watching your presentation on their computer, phone, or tablet can click/tap that link, which will take them to a page where they can type a question for you. You’ll see the question in your Presenter view window, and you can choose whether to show their question to the rest of your audience during the presentation. To close questions for a presentation, turn the switch from ON to OFF .

Audience members can submit questions from their devices, and the presenter can decide whether to display them as part of the slideshow. (Click image to enlarge it.)

Present in Google Meet

Need to give a presentation during a Google Meet video meeting? As long as you’re using a Chromium-based browser (Chrome, Microsoft Edge, Opera, etc.), it’s easy: Toward the upper right of the Google Slides page, click the Google Meet icon. From the panel that opens, select a meeting that’s scheduled on your Google calendar today, start a new meeting, or type/paste in the web link or code that you have for another meeting.

Click the Meet icon to get started presenting to a video meeting.

If you start a new meeting, a sidebar for the meeting will open on the right. At the bottom of the sidebar, click the Present now icon (a box with an up arrow). On the panel that appears, select your presentation and click the Share button, and you’ll be presenting to the meeting.

Choose which tab or window you want to share and click the Share button. (Click image to enlarge it.)

If you join a scheduled meeting, you have two choices: “Join the call” and “Just present this tab.” If you click Join the call , a sidebar for the meeting will open on the right. Follow the same steps as above to present to the meeting. If you click Just present this tab , you’ll go directly to the panel where you select your presentation and click Share , but you won’t have a sidebar where you can follow the main meeting.

To stop sharing your presentation to the meeting, click the Stop sharing button at the top left of your browser window.

For more details about using Google Meet, see our Google Meet cheat sheet .

Download and export a presentation

Google Slides lets you download presentations for use offline. On the top menu, select File > Download and choose a file format. You can save your presentation to your PC as a PowerPoint (.pptx) file or in other formats such as PDF, or as JPG or PNG for an individual slide.

5 tips for working with Google Slides

Now that you’re comfortable working in Google Slides, try these intermediate tips.

Use the Google Slides mobile app

With the exception of the “Version history” tool, the Google Slides app for Android , iPhone , and iPad has many of the same features described in this guide.

When you have a slideshow open, the toolbar at the top of the screen lets you take a variety of actions:

To present your slides on your phone or tablet, on a Chromecast device, or in a Google Meet meeting, tap the triangle icon.
To share your presentation with other people, the headshot silhouette. (See “How to share from the Google Drive, Docs, Sheets, and Slides mobile apps” in our Google Drive cheat sheet .)
To view all the comments in the presentation, tap the Comments icon (a chat balloon) if you see it in the toolbar, or tap the three-dot icon and select View comments from the menu that appears.
The three-dot menu also lets you see the presentation’s Q&A history, export it, make it available offline, and more.

The Google Slides Android app.

To edit or comment on a slide: Tap the slide, and a menu will appear that lets you add or view comments for that slide or edit it. Tap an element on a slide, such as text or an image, and tools to edit that element will appear.

Any changes you make to your presentation in the mobile app are automatically saved and will appear the next time you open it in the Google Slides web app.

Get suggested slide layouts and content

Click the Explore icon at the lower-right corner of the screen. The Explore sidebar will open along the right side. In most cases, you’ll be presented with thumbnails of suggested layouts that Google Slides has automatically customized for the slide that’s open in the main window. Click the one you want, and it will be applied to the slide.

Use the Explore tool to get suggested layouts (left) and search for images (right).

At the top of the Explore sidebar is a search box. You can type in a word or phrase to find related content on the web or in your Google Drive. Search results appear on separate Web, Images, and Drive tabs in the sidebar. Click a web or Drive result to open it in a new browser tab. On the Images tab, click the + icon on the upper-right corner of an image to insert it onto your slide.

Create custom slide layouts to use as templates

You can design your own slide layouts to use as templates in any future presentation. First, open a new, blank presentation as described above. Then:

On the menu bar over the blank presentation, select View > Theme builder .
The main window switches to a layout editor. Toward the left you’ll see a column with the heading THEME on top and LAYOUTS just below that. Click the thumbnail of any layout in the LAYOUTS list. It will appear in the main window.
You can remove objects that are already in any layout. For example, click on a block of text. A frame appears around the text. Without selecting the text itself, move the pointer to ward an edge of the frame, right-click, and select Delete from the menu that opens.

Creating a custom slide layout. (Click image to enlarge it.)

Using the formatting toolbar above the slide, you can add new objects to the slide, including images, image placeholders, shapes, lines, and blocks for text. (Tip: enter placeholder words inside the text blocks.) When you click on any object, a frame appears around it. Drag and drop the frame to relocate it on the slide, or drag its edges to change its shape or size. You can also add or change the border and background colors for any object on the slide and/or change the background color for the whole slide.
When you’re finished designing your layout, click the Rename button above the slide and give the layout a unique name.
If you want to create another custom layout, click on the thumbnail of another layout under the column LAYOUTS and repeat the above steps starting from #3.
When you are finished custom-designing all your layouts, click the X toward the upper-right of the slide layout in the main window.
Along the top of the screen, click anywhere inside Untitled presentation and start typing. Tip: Use a name that indicates this is a template (e.g., “Annual Budget Presentation – Template”).

In the future, you can make new presentations starting from this template, and your custom slide layouts will be available.

Open the template presentation you created in the steps above. On the menu bar, click File > Make a copy > Entire presentation . On the panel that opens, type in a name for the new presentation you want to create and click the Make a copy button. Google Slides will open this new presentation in a new browser tab.
On the toolbar above the first slide of your new presentation, click Layout . From the panel of thumbnails that opens, select one of the layouts that you created. It will then be applied to the slide in the main window.

Collaborate on a presentation in Google Chat

An alternative way to collaborate on a presentation is to share it in Google Chat. Other people in your chat can add comments and help make changes to your presentation.

Start in Google Chat . To the left of the box where you type in your chat messages, click the + icon and select Drive file from the menu that opens. A panel will open over the screen listing the files in your Google Drive. Find and click your presentation to highlight it, then click INSERT on the lower-right corner.

You’ll be taken back to the chat message box. Click the blue right-pointing arrow to the right of the box, and a panel will open over the screen designating permissions for the shared presentation. By default, permissions are set to Comment. To change this, click Comment and select View or Edit . You can also allow the people in the chat to share a web link to your presentation with others outside of the chat by selecting Turn link sharing on .

You can share a presentation to individual or group chats in Google Chats. (Click image to enlarge it.)

After you’ve set the permissions, click SEND , and your message will appear in the chat stream with a large thumbnail of your presentation. To open a presentation in the chat, click the thumbnail. The presentation will open inside a large window that’s laid out alongside the right of the chat stream.

This is actually Google Slides running inside the chat window with your presentation loaded in it. Thus, most of the Slides commenting and editing tools are available for you and others in the chat to use on your presentation (if you granted them permission to comment or edit). The user interface is the same, except there’s no menu bar.

Collaborating on a presentation from within a Google Chat. (Click image to enlarge it.)

Use keyboard shortcuts

Save time in Slides by using keyboard shortcuts for common tasks. Below are some of the most useful to know. For more, select Help > Keyboard shortcuts from the top menu when you have a spreadsheet open or press Ctrl + / (Windows, Chrome OS) or ⌘ + / (macOS).

Handy Google Slides keyboard shortcuts

This story was originally published in September 2019 and updated in August 2022.

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How to draw on google slides.

Add that personal touch to make unique presentations

Google Slides has features like a digital pen, speaker notes, and autoplay that help you create impressive presentations. It works flawlessly on any device, including Android phones, iPhones, laptops, Macs, PCs, and affordable Chromebooks . One feature that's often overlooked is the drawing option. If you like to sketch, add a unique twist to your slides. It's a fun way to create a visually pleasing presentation. This tutorial shows you how to draw on Google Slides and spruce up your presentations.

When should you use the drawing feature in Google Slides?

There are no rules for drawing on Google Slides if it's an informal presentation for friends or classmates. But exercise restraint if you're making a slideshow for the office or school. You can add annotations, diagrams, and handwritten notes for workplace presentations.

How to add a hanging indent in your Google Slides presentation

How to draw on google slides using the scribble tool.

Google Slides has several shapes and lines in the Insert menu, but that might not be enough for the image you want to create. You can use the Scribble tool to make freehand drawings.

The Scribble feature is unavailable on the mobile app. You can only access basic shapes and lines. Your only option is to create the presentation on the desktop version of Google Slides.

Here's how to draw on Google Slides with the Scribble option:

Open Google Slides and log in to your account.
Choose a new slide.
Click Insert from the toolbar.
Choose Line .
You'll see a plus sign as your cursor.
Hold the left mouse button until you finish drawing.

The drawing is selected after you let go of the left mouse button. The toolbar displays customization options, allowing you to modify the line color and weight. You can also change the start and end points.

Go to Format > Format options to change the size and position. You can also add drop shadows and reflections to your drawings. Google Slides doesn't offer a fill option. However, you can fill shapes with color.

How to insert Google Drawings in Slides

Google Drawings is a simple drawing tool for creating illustrations. It gives you a checkered drawing board to doodle on. You can import the final image to other apps like Google Slides after you finish drawing.

Here's how to make a drawing:

Other options include Table , Chart , Diagram , and Word Art .
After you complete your drawing, click File and choose Share .
Copy the link.

Here's how to use the drawing in Google Slides:

Open Google Slides .
Click Insert .
Paste the link and click Insert Image .

Google Drawing is only available on the web. It doesn't have Android or iOS app versions.

How to draw on Google Slides with the Annotate extension

You can use the Annotate Chrome extension to draw on Google Slides. Here's how to add and pin the extension:

Open Google Chrome and visit the Chrome Web Store .
Type Annotate in the search bar.
Click Add extension .
After installation is complete, pin the extension so that it's easily accessible.
Click the puzzle piece button at the top of the screen.

Here's how to use the Annotate extension:

Go to your Google Slides tab and click the Annotate extension in the upper-right corner.
Press and hold the left mouse button until you finish drawing.
The drawing remains on the original slide even if you go to a new one.
Click Save .

What's the difference between Google Slides templates and themes?

Your annotations appear in your Annotate account under Web Annotations . Don't be alarmed when your drawing disappears if you navigate away from your slide and return. Click Load previous annotations to view your drawings. Although you can't see it in the left sidebar, the drawing appears when you present your slideshow.

Add some quirkiness to make your Google Slides presentations stand out

The tips in the guide should help you include your drawings in your Google Slides presentations and make them unique. Add more flair to your slideshows by adding sound effects, voiceovers, and other audio clips . If you're short on time yet want to impress your audience, try these beautiful Google Slides templates to create professional-looking slideshows in a jiffy.

Got any suggestions?

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Bible Presentation templates

The bible is the holy book of christianity, one of the major religions in the world. these google slides themes and powerpoint templates are suitable for talking about this topic or one of its constituent texts..

Hope Bible Verses Minitheme presentation template

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Hope Bible Verses Minitheme

We all have our dark days, but if you want to give people something to lighten their mood and brighten up their life, maybe you should have a look at this minitheme: Designed for Bible verses about hope and faith! It comes with a few verses already included that you...

Holy Week Activities for High School

Download the Holy Week Activities for High School presentation for PowerPoint or Google Slides. High school students are approaching adulthood, and therefore, this template’s design reflects the mature nature of their education. Customize the well-defined sections, integrate multimedia and interactive elements and allow space for research or group projects—the possibilities...

Palm Sunday

Download the Palm Sunday presentation for PowerPoint or Google Slides and start impressing your audience with a creative and original design. Slidesgo templates like this one here offer the possibility to convey a concept, idea or topic in a clear, concise and visual way, by using different graphic resources. You...

Pre-K Lesson for Christian Schools: Old and New Testament Bible Stories

The Bible is divided into two parts: the Old Testament and the New Testament, the former focusing on the creation of the World and the latter on the life of Jesus. They are composed of many books, which in turn have many stories. The perfect lesson for Christian schools! Use...

Bible Minitheme

Today we're releasing a minitheme, one of our templates that has a reduced amount of slides (around 20). This time, it's dedicated to the Holy Book of one of the main religions of this world, so you can use it for religion lessons, for example. Its main color is purple,...

The Holy Bible

And Slidesgo said, let there be amazing templates for Google Slides and PowerPoint, and there were. And as our users saw that they were good, Slidesgo continued to design more templates! Like, for example, the one we bring you today. Here is a multipurpose presentation on the Holy Bible, which...

Bible Study Workshop

The Bible is the holy book of Christianism, Judaism and other religions, and it has been studied for many years, but there's still much more to discover! Here's a new template for workshops, which you can customize with the contents of your lesson. The design offers a formal and elegant...

The Four Gospels of the Bible

Four people agreed on write about the life of a man that went on to be possibly the most important person in history: Jesus. These four people, Matthew, Mark, Luke and John, wrote the Four Gospels, probably among the most influential books in the Bible. Do you teach religion at...

Bible Verse Cards

We want to offer you a very interesting template related to the Christian religion. It can be a very original way to share the word of the Lord. It is a set of printable designs in cream and brown tones that already come predetermined for you to include different verses...

Christian Newsletter

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Synoptic Gospels Thesis

The gospels of Mark, Matthew and Luke had a lot of similarities, including the content they wrote and the language they used, in contrast to the Gospel of John. For this reason, these three are sometimes called the synoptic Gospels. This particularity can be an interesting topic for dissertations or...

Religion Lesson

Many people try to overcome their obstacles in life using their faith and beliefs. We’re talking about religion, which is a concept very much alive all around the globe. If you need to prepare a lesson about this topic for the classroom and want to do it with the use...

Catholic Religion in Mexico

Mexico, one of the most populated countries in the Americas, has a dominant religion, and that is catholicism. Need to provide some historic facts about it for class or list some features of the Catholic Church in this country? Then get this template and use it for your speech. The...

Pope Francis

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Christian Worship Songs

Christian worship songs have a long and storied history, dating back to the days of ancient Greece and Rome. These hymns and contemporary compositions have been used for centuries to express praise and adoration to the Almighty. So why not download this template and share your favorite jams with the...

Expository Preaching Workshop

As an expert on the subject, you already know what expository preaching is all about. But why not share it with others? Let's get started! With this creative template you can give a workshop on expository preaching and share your knowledge with other members of the Christian community. Everyone will...

Biblical Studies Degree for College

At college level, you might know about religious studies, but what about biblical studies? As the name suggests, it's a field of study that focuses on the Bible and the texts that comprise it. Your school or university offers this possibility? Try this template and its minimalist and linear design....

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Presentation Size and Aspect Ratio

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Change the Size of Slides in PowerPoint
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How to add different size slides in PowerPoint

COMMENTS

What Are the Right Dimensions (Size) for Your PowerPoint PPT Slides
Click on the Design tab on PowerPoint's ribbon. The available options will change on the ribbon. Find the Customize section on the ribbon and click on the Slide Size icon. A drop-down menu opens with several options. Click on Custom Slide Size to open the Slide size menu and change your presentation's dimensions.
Change the size of your slides
To change the slide size: Select the Design tab of the toolbar ribbon. Select Slide Size near the far right end of the toolbar. Select Standard (4:3 aspect ratio) or Widescreen (16:9) or Custom Slide Size. For more about the predefined sizes (including formats like Overhead, A3, A4, Banner, B4, and B5) or your own custom sizing, click a heading ...
How to Change Slide Size in PowerPoint (Step-by-Step)
To change your slide size in PowerPoint, simply: Navigate to the Design tab. Open the Slide Size drop down menu. Select 4:3 , 16:9 or Custom Slide Size (see options below) When starting with a blank presentation, you are now good to go. You will not have to worry about any of the conversion issues discussed below.
What is the Size of a PowerPoint Slide in Pixels?
The "Custom Slide Size" feature in Microsoft PowerPoint allows you to customize the size of all the slides in a presentation. Using the feature, you can set any dimension to the slides in your presentation. To customize the size of the slides in a presentation, follow the 7 easy steps. Step-1: Click on the "Design" tab
How to Change Slide Size in Powerpoint
In the "Customize" section of the "Design" tab, select the "Slide Size" button. This will display the two common slide sizes in a drop-down menu. Click either the "Standard (4:3)" or "Widescreen (16:9)" option to switch all of your PowerPoint slides to that size. Unfortunately, it isn't possible to use multiple slide sizes in a PowerPoint ...
Presentation Sizes
Dimension. 4:3. 1,024 × 768 px. 16:9. 1,920 × 1,080 px. For your next presentation, keep your audience engaged with slides that are compatible with the device or screen you're presenting with. The purpose of your presentation and the viewing platform or format will help determine the size that you should use for your presentation.
How to change the PowerPoint Slide Size: All you need to know
If you can't see the button, press Customize to reveal it, and then click or tap on Slide Size. This opens a dropdown menu with three available options: Standard (4:3) - click or tap on this option to get slides of 10 x 7.5 inches or 25.4 x 19.05 cm. Widescreen (16:9) - press to get slides of 13.33 x 7.5 inches or 33.867 x 19.05 cm.
How to Change the Slide Size in PowerPoint Presentations
How to change slide size in PowerPoint for Mac. 1. Create a new presentation, or launch an existing file. 2. Click "Design" from the top-line row of options. There are a few minor differences ...
Change the size of your slides
You can adjust slide sizes for your presentations. On your computer, open a presentation in Google Slides. Click File Page setup. To pick a size, click the Down arrow . Standard (4:3) Widescreen (16:9) Widescreen (16:10) Custom: Below "Custom," enter a size and pick a unit of measurement (inches, centimeters, points, or pixels). Click OK.
How to Change the Slide Size in PowerPoint
To change the aspect ratio in PowerPoint, click Slide Size, which is in the Customize group on the Design tab, and choose the desired aspect ratio for your presentation. Slide Size drop-down menu in PowerPoint. As with Google Slides, you can set your own slide size by clicking Custom Slide Size…. Slide Size options.
Google Slides Dimensions: What Size is Google Slides and ...
How to change the size of a Google slide. You can adjust the Google Slides page size from the pop-up menu displayed via Page Setup. The available options include switching to Standard 4:3, Widescreen 16:9, Widescreen 16:10, and a custom slide size. Select the desired slide size and click Apply. How to change size of Google Slides presentation
How to Change Slide Size in PowerPoint? [A Helpful Guide!]
Step 1: Go to the 'Home' menu after opening your PowerPoint Presentation file. At the bottom right corner of the screen, you will find the 'three dots' icon, which is the 'Options' menu. Tap on the 'Options' menu and then select the 'Home' option. Step 2: Change your size after tapping the 'Slide Size' option.
What size should my slides be, 16:9 or 4:3?
The above notation is called the "aspect ratio," or the ratio of the width to the height of the slide. In the 4:3 aspect ratio, the dimensions are 1024 x 768 pixels (10.67″ x 8″); the height is 3/4 of the width. Back in the Ye Olde Days of PowerPoint, it was your only choice. Why?
How to Adjust Slide Size in PowerPoint: A Quick & Easy Guide
To change the slide size to A4, follow these steps: Click on the "Design" tab in the Ribbon menu. In the "Customize" group, click "Slide Size" and then "Custom Slide Size.". In the "Slide Size" dialog box, select "A4 Paper" from the "Slides sized for" dropdown menu. Click "OK" to apply the A4 slide size.
How to change the size of slides in Microsoft PowerPoint
To change the size of your presentation slides, on the Design tab, in the Customize group, click the Slide Size button and then: Choose one of the pre-defined sizes: Standard (4:3) was the default slide size in older versions of Microsoft PowerPoint, like 2003 or 2007. Standard (4:3) slides have a size of 10 x 7.5 inches or 25.4 x 19.05 cm.
How to Change the Size of Slides in Microsoft PowerPoint
Go to the Design tab. Click Slide Size in the Customize section of the ribbon. Choose Custom Slide Size on Windows or PowerPoint on the web or Page Setup on Mac. Use the Slides sized for a drop ...
Determining the Size of a PowerPoint Slide in Pixels: A Guide
Step 1: Open PowerPoint and go to the 'Design' tab. Click on the 'Design' tab located at the top of the PowerPoint window. When you're working on your PowerPoint presentation, the Design tab is where you'll find all the options for customizing the look and feel of your slides. It's the gateway to adjusting the size of your slides.
How to Change the Slide Size in Google Slides
To change the aspect ratio of your slides, click on File → Page setup…. Then choose the desired option. If you need any other size, choose "Custom" and enter the desired width and height values. For further information on how to change the aspect ratio of your presentation in Google Slides, please refer to this article of the Google ...
How to Change Slide Size in Google Slides
To change the size of your slides in Google Slides, you need to open the presentation that contains the slides you want to resize. Once open, click "File" in the menu bar. Next, click "Page Setup" in the drop-down menu that appears. The Page Setup window will appear. Click the down arrow in the text box to show a list of slide size options.
Reduce the file size of your PowerPoint presentations
Discarding it means that you can't restore the changes you make, but it will reduce your file size. Lowering the default resolution for images also reduces your overall file size. Go to File > Options > Advanced. Under Image Size and Quality, do the following: Select Discard editing data . This option removes stored data that's used to restore ...
Presentation Size: PPT Slides, Screen, Background Sizes Guide
Presentation. SIZE. DIMENSION. 16:9 4:3. 6.4 × 3.6 in. 3.41 × 2.56 in. Slides are the visual representation of your presentation. They are a medium in which you can display graphics, images, video, and text. In most cases, slides contain a small amount of text, and the focus of the slide is the graphic that is paired with it.
How To Change Your Slide Size In PowerPoint
How To Change Slide Size In PowerPoint 🤷. To change the slide size in PowerPoint, follow these steps: Open the PowerPoint presentation you want to change the slide size for. Click on the "Design" tab in the top menu. Click on the "Slide Size" button in the "Customize" section of the "Design" tab or opt for the common dimensions available. 4.
How to Change the Page Size in Powerpoint: A Step-by-Step Guide
Can I change the page size for just one slide in my presentation? No, changing the page size will apply to all slides in your presentation. What's the difference between 'Standard' and 'Widescreen' slide size? 'Standard' (4:3) is the traditional size for slides, while 'Widescreen' (16:9) is the newer standard that matches most ...
How to Make a "Good" Presentation "Great"
Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide's text. Layout: Don't overcrowd your slides with too much information.
How can I determine the size of individual slides in a PowerPoint slide
File, Save & Send, Publish Slides, Publish Slides (button) Select All - I recommend using Select All the first time so you can see the size of all your slides. Choose destination Windows folder. Publish. Review sizes and you can launch each individual-slide powerpoint file to see which one it is and whether you can reduce the size.
How to Create Slides That Suit Your Superiors: 11 Tips
Highlight key takeaways or conclusions in a different color or font size to draw attention to these critical points. Focus on concise insights. Succinct statements with clear insights are everyone's jam. Every slide should serve a purpose and contribute directly to the decision-making process. Distill complex information.
Google Slides cheat sheet: How to get started
Add a new, blank slide to your presentation: Click the + button at the left end of the toolbar above your presentation. Alternatively, if you click the down arrow next to the +, you can choose a ...
Google Slides: How to add bullet points to your presentation
Launch a presentation in Google Slides. 2. Click any bullet point to select the entire list. 3. Click A at the top and change the bullet point color. You can use the same trick to change the ...
Google Slides: How to draw on your presentations
Google Slides has features like a digital pen, speaker notes, and autoplay that help you create impressive presentations. It works flawlessly on any device, including Android phones, iPhones ...
Free Bible-themed Google Slides & PowerPoint templates
Download the Palm Sunday presentation for PowerPoint or Google Slides and start impressing your audience with a creative and original design. Slidesgo templates like this one here offer the possibility to convey a concept, idea or topic in a clear, concise and visual way, by using different graphic resources.

How to Change Your PowerPoint Slide Size (16:9 vs. 4:3)

Table of Contents

Custom PowerPoint slide sizes

Issues when converting 4:3 to the 16:9 slide size in PowerPoint

Issues when converting 16:9 to the 4:3 slide size in PowerPoint​

1. The Maximize option

2. The Ensure Fit option

Saving your custom slide size as a PowerPoint theme

1. Save your custom slide size as a theme

2. Set your custom theme as the default

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Change the size of your slides

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Google Slides Dimensions: What Size is Google Slides and How to Change Slide Size?

How to Change Slide Size in Google Slides

What Size is Google Slides?

Standard Orientation (4:3)

Widescreen (16:9)

Widescreen (16:10)

Custom Orientation

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How to Change Slide Size in PowerPoint? [A Helpful Guide!]

1. How to Change Slide Size in PowerPoint?

1a. Change Slide Size in PowerPoint 2016 and 2019

1b. How to Change Slide Size in PowerPoint 2010?

1c. How to Change the Slide Size in PowerPoint 2007?

1d. How to Change Slide Size in PowerPoint on Mac

1e. How to Change Slide Size in PowerPoint on iPad?

1f. How to Change Slide Size in PowerPoint on Android?

2. How to Change Slide Size to A4 in PowerPoint?

3. How to Change Slide Size to A3 in PowerPoint?

4. How to Create Custom Slide Size in PowerPoint?

5. How to Change Slide Size from Widescreen to Standard?

6. How to Increase Slide Size in PowerPoint When Printing?

7. Can You Change Orientation of Just One Slide in PowerPoint?

More PowerPoint Related Topics

What size should my slides be, 16:9 or 4:3?

What the numbers mean

What size should you choose?

How do you change an old 4:3 deck to the new 16:9 format?

Other slide sizes for special events

Bottom line

Share this:

How to Adjust Slide Size in PowerPoint: A Quick & Easy Guide

What is Slide Size in PowerPoint?

2 Ways How to Adjust the Slide Size in PowerPoint

1. How to Adjust Slide Size Using the Default Settings

2. How to Adjust Slide Size by Customizing It

Options for Slide Size in PowerPoint

1. Standard Size (4:3)

2. Widescreen Size (16:9)

Why Choose the Right Slide Size in PowerPoint?

Final Thoughts

Frequently Asked Questions

What is the standard slide size in PowerPoint?

How do I set custom dimensions for my PowerPoint slides?

What is the widescreen size in PowerPoint?

How do I change the slide size in PowerPoint to 16:9?

How do I adjust the aspect ratio of PowerPoint slides?

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