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How to Add PowerPoint Slides Into a Word Document

Insert PowerPoint slides as individual images

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What to Know

• In Word, go to Insert > Add from Files and select the PowerPoint file. Choose Insert Slide for each slide you want to add.

Use the Picture Format menu to adjust each inserted slide.

When you want to use PowerPoint slides in a Microsoft Word document, use the Add from Files tool to import one or more slides from a PowerPoint presentation as images to the Word file. We show you how to do it using Microsoft Word for Microsoft 365, Word 2019, Word 2016, and Word for Mac.

How to Insert PowerPoint Slides Into a Word Document

Slides from an existing PowerPoint presentation can be inserted as an image into a blank document or an existing document.

Open an existing or blank Word document, then position the cursor where you want to insert the PowerPoint slide.

Go to the Insert tab and select Add from Files .

Select the PowerPoint file that contains the slides you want to add to the Word document.

If the file isn't listed, select Show More Files to browse the filesystem and choose a file.

In the Insert From File panel, find the slide you want to insert as an image and select Insert Slide to insert it into the document.

The slide appears as an image. It can only be edited with photo tools.

Considerations

In old versions of Microsoft Office , it sometimes made sense to export PowerPoint content into Word to mark it up with the speaker's notes and other information. However, PowerPoint has advanced such that these workarounds no longer prove as helpful.

PowerPoint presentations can be exported in different formats including PDF, several image formats, several movie formats, and a rich-text outliner format. Use these export formats as an alternative to a multi-step Word process.

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PowerPoint slides are a great way to convey information visually, but sometimes we also need to incorporate them into Word documents. This could be for a report, presentation, or any other document with a mix of text and visuals. In this article, we will guide you on the steps to add PowerPoint slides into a Word document in a hassle-free manner.

Step 1: Open the Word document

The first step of course is to open the Word document you want to add the PowerPoint slides into. Make sure you are on the page where you want the slides inserted.

Step 2: Select the location

Now select the location on the page where you want to insert the PowerPoint presentation. Click on the ‘Insert’ tab on the menu bar, and then select ‘Object’ from the drop-down menu.

Step 3: Insert the PowerPoint presentation

In the next dialog box, select ‘Create from File’. This will give you the option to search for the file where you have saved your PowerPoint presentation. Once you find it, select it and click on ‘Insert’.

Step 4: Customize the presentation

After you have selected the presentation, you will see a few more options to customize it, such as ‘Link to File’ or ‘Display as Icon’. If you select ‘Link to File’, the presentation will be linked to the Word document, meaning any changes you make to the original PowerPoint presentation will be reflected in the Word document as well. If you select ‘Display as Icon’, the presentation will appear as an icon instead of an embedded object.

Step 5: Format the presentation

Once the presentation has been inserted, you can format it according to your requirements. You can adjust its size, change its orientation, or resize it as required. If you selected ‘Link to File’, you can also update the link to the PowerPoint presentation in case it has been changed or updated.

In conclusion, adding PowerPoint slides into a Word document can be done in a few easy steps. It’s a great way to enhance your document visually and make it more engaging for your audience. Just make sure to format the presentation properly and you’re good to go!

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How To Add PowerPoint Slides Into A Word Document

Published: August 2, 2023

Benefits of Adding PowerPoint Slides into a Word Document

Combining PowerPoint slides with a Word document can offer several advantages and greatly enhance your document’s visual appeal and effectiveness. Here are some key benefits of incorporating PowerPoint slides into your Word documents:

• Improved Visual Communication: PowerPoint slides are designed to convey information visually, making complex concepts easier to understand. By inserting these slides into a Word document, you can provide your audience with a comprehensive and engaging visual experience.
• Efficient Content Organization: PowerPoint slides can effectively break down information into concise points or sections. By adding them to a Word document, you can maintain a logical and structured flow, allowing readers to easily navigate through different topics or ideas.
• Enhanced Presentation Flexibility: If you’ve previously created a PowerPoint presentation and want to reuse the slides in a different context, adding them to a Word document provides the flexibility to repurpose your content. This allows you to create a cohesive document that combines the benefits of both formats.
• Clear and Professional Formatting: PowerPoint slides are typically designed with attention to visual aesthetics and layout. By including these slides in a Word document, you can maintain consistent formatting within your document and present information in a visually appealing and professional manner.
• Interactive Elements: PowerPoint slides often include interactive features like animations, multimedia elements, and hyperlinks. By incorporating these slides into a Word document, you can retain these interactive elements, enhancing the interactivity and engagement of your content.

By leveraging the benefits of combining PowerPoint slides and Word documents, you can create informative and visually captivating materials that effectively communicate your message. Whether you’re creating presentations, reports, or educational materials, this integration provides a powerful tool for delivering content with impact.

Step 1: Open PowerPoint and Word

The first step to adding PowerPoint slides into a Word document is to open both PowerPoint and Word applications on your computer. These two software programs are commonly used for creating presentations and documents, respectively.

To open PowerPoint, locate the program icon on your desktop or in your Start menu. Double-click on the icon, and the application will launch.

To open Word, follow the same steps as PowerPoint. Look for the program icon on your desktop or in your Start menu, and double-click to open it.

It’s important to note that you should have both applications installed on your computer before proceeding with this process. If you don’t have them installed, you can download and install them from official Microsoft websites or utilize the versions available in Office 365 subscriptions.

Once both PowerPoint and Word are open, you’ll be ready to proceed with the next steps to add PowerPoint slides into your Word document.

Keep in mind that the specific steps may vary slightly depending on the version of PowerPoint and Word you are using. However, the overall process remains relatively similar, regardless of the edition.

Now that you have PowerPoint and Word open, let’s move on to the next step, where you’ll prepare your PowerPoint slides for insertion into your Word document.

Step 2: Prepare Your PowerPoint Slides

Before adding PowerPoint slides into your Word document, it’s important to ensure that your slides are properly prepared. Follow these steps to prepare your PowerPoint slides:

• Create or Open a PowerPoint Presentation: If you already have a PowerPoint presentation with the desired slides, open it. Otherwise, create a new presentation and add the necessary slides. Ensure that the content on each slide is well-structured and visually appealing.
• Review Slide Content: Carefully review the content on each slide. Make any necessary edits or revisions to ensure that the information is accurate, concise, and aligned with the message you want to convey in your Word document.
• Consider Slide Design: Pay attention to the design elements of your slides, including font styles, colors, and layout. Aim for consistency and choose a design that complements the tone and purpose of your Word document.
• Remove Unnecessary Elements: Remove any elements from your slides that are not required in your Word document. This includes slide numbers, animations, transitions, and speaker notes. Simplify your slides to focus on the core content.
• Save Your PowerPoint Presentation: Once you’re satisfied with the slides, save your PowerPoint presentation. This will ensure that your work is saved and ready to be exported or inserted into your Word document.

By carefully preparing your PowerPoint slides, you can ensure that they fit seamlessly into your Word document and effectively contribute to the overall message you want to deliver. Taking the time to refine the content and design of your slides will enhance the clarity and professionalism of your Word document.

Now that your PowerPoint slides are prepared, we can proceed to the next step: exporting the slides as images to be inserted into your Word document.

Step 3: Export PowerPoint Slides as Images

To add PowerPoint slides into a Word document, you need to export the slides as images. This will allow you to insert the visuals seamlessly into your Word document. Follow these steps to export your PowerPoint slides as images:

• Select the Slides: Open your PowerPoint presentation and select the slides you want to export as images. You can either select individual slides by holding down the Ctrl key while clicking on each slide or select multiple slides by clicking and dragging your mouse over the desired slides.
• Access the Export Option: Once you have selected the desired slides, navigate to the “File” menu at the top left corner of the PowerPoint window. Click on “Save As” or “Export” to access the saving options.
• Choose Image Format: In the saving options, choose the image format you prefer. JPEG and PNG formats are commonly used for exporting PowerPoint slides as images. Consider your document’s requirements and the image quality you desire when selecting the format.
• Specify the Output Folder: Next, specify the folder where you want to save the exported slide images. It’s recommended to create a separate folder specifically for these images to keep them organized and easily accessible when you’re ready to insert them into your Word document.
• Adjust the Image Resolution: Depending on your needs, you may want to adjust the image resolution before exporting the slides. Higher resolutions will result in clearer and sharper images but may increase file sizes. Strike a balance between image quality and file size to ensure optimal performance.
• Export the Slides: Finally, click on the “Save” or “Export” button to export the selected slides as images. The images will be saved in the specified folder in the chosen format, ready to be inserted into your Word document.

By exporting your PowerPoint slides as images, you ensure that they can be easily inserted into your Word document without any formatting or compatibility issues. With this step complete, we can now move on to the next step of adding the exported slide images into your Word document.

Step 4: Open the Word Document

Now that you have exported your PowerPoint slides as images, the next step is to open your Word document. Follow these steps to open a Word document:

• Launch Microsoft Word: Locate the Microsoft Word application on your computer and open it by double-clicking on the program icon.
• Create a New Document or Open an Existing One: Once Word is open, you have the option to create a new document or open an existing one. To create a new document, click on the “File” menu at the top left corner of the Word window and select “New.” You can also choose to open an existing Word document by selecting “Open” from the “File” menu and navigating to the desired document’s location on your computer.
• Prepare the Word Document: If you have opened an existing Word document, review and prepare it for inserting your PowerPoint slide images. If you are creating a new document, add any necessary headers, footers, titles, or introductory content to set the context for your slide images.
• Save the Word Document: It’s important to save your Word document before inserting the slide images. Click on the “File” menu and select “Save” or use the keyboard shortcut Ctrl + S (Command + S on a Mac) to save your document. Choose a suitable file name and location for easy retrieval.

Opening your Word document prepares you to add the previously exported PowerPoint slide images seamlessly. Make sure you have the document ready and saved before moving on to the next step.

Now that your Word document is open and prepared, we can proceed to the next step: inserting the PowerPoint slide images into the document.

Step 5: Insert the PowerPoint Slide Images

After opening your Word document, the next step is to insert the PowerPoint slide images that you exported. Follow these steps to insert the slide images:

• Place the Cursor: Position your cursor in the Word document where you want to insert the first slide image. This could be at the beginning of a new paragraph, after a specific sentence, or within a designated layout element.
• Access the Insert Menu: Navigate to the “Insert” tab on the Word toolbar. This tab contains various options for adding different types of content to your document.
• Select the “Pictures” Option: Within the “Insert” tab, click on the “Pictures” button. This will open a file explorer window that allows you to locate and select the exported PowerPoint slide images.
• Choose the Slide Images: Browse through your computer folders and select the slide images you want to insert. To select multiple images, hold down the Ctrl key while clicking on each image. Once selected, click on the “Insert” button in the file explorer window.
• Manage the Slide Images: Word will automatically insert the selected slide images into your document at the cursor’s position. You can resize, move, or adjust the images as needed. To resize an image, click and drag the corner handles. To move an image, click and drag it to the desired location in your document.
• Repeat the Process: Repeat steps 1 to 5 for each slide image you want to insert into your Word document. Insert the images in the order you would like them to appear.

By inserting the PowerPoint slide images into your Word document, you effectively integrate visual elements that enhance the overall presentation and convey your message effectively. Organize and format the slide images according to your desired layout and document structure.

Now that you have inserted the slide images into your Word document, the next step is to adjust and customize them to fit seamlessly within your content. This will be covered in the next step.

Step 6: Adjust the Slide Images in Word

Once you have inserted the PowerPoint slide images into your Word document, the next step is to adjust and customize them to ensure they fit seamlessly within your content. Follow these steps to adjust the slide images:

• Resize the Images: Depending on the layout and design of your Word document, you may need to resize the slide images to achieve the desired visual balance. Click on an image to select it, then click and drag the corner handles to resize it proportionally. Alternatively, you can use the sizing options in the “Format” or “Picture Tools” tab that appears when an image is selected.
• Align the Images: Align the slide images with the surrounding text or other visual elements in your Word document. You can choose to align them to the left, right, center, or justify them to span the full width of the page. Use the alignment options available in the “Format” or “Picture Tools” tab to achieve the desired alignment.
• Wrap Text: The text in your Word document may overlap with the slide images. To avoid this, you can wrap the text around the images. Select an image, go to the “Format” or “Picture Tools” tab, and choose the appropriate text wrapping option, such as “Square,” “Through,” or “Tight.” Experiment with different options to see what works best for your document’s layout.
• Apply Borders or Effects (Optional): If desired, you can further enhance the appearance of the slide images by applying borders or effects. Select an image, go to the “Format” or “Picture Tools” tab, and explore the available options for borders, shadows, reflections, or other effects that can add depth and visual interest to your images.
• Group or Arrange Images (Optional): If you have multiple slide images, you might want to group them together or arrange them in a specific order. Select the images, go to the “Format” or “Picture Tools” tab, and use the options to group, ungroup, arrange, or align the images as needed.

By adjusting the slide images in your Word document, you can ensure they blend harmoniously with your content and effectively convey your message. Pay attention to the visual aesthetics and the overall layout of your document, using these adjustment options to achieve a polished and professional look.

With the slide images adjusted, you’re now ready to add captions or descriptions to provide context and clarity. This will be covered in the next step.

Step 7: Add Captions or Descriptions to the Slide Images

To provide context and enhance the understanding of your PowerPoint slide images within your Word document, it’s important to add captions or descriptions. Follow these steps to add captions or descriptions to the slide images:

• Select an Image: Click on the slide image to select it. You can select one image at a time or multiple images simultaneously by holding down the Ctrl key while clicking on each image.
• Access the Caption or Description Option: Go to the “References” tab in the Word toolbar. This tab contains options related to referencing and captions.
• Add a Caption: Click on the “Insert Caption” or “Add Caption” button in the “References” tab. A dialog box will appear, allowing you to enter the caption or description for the selected image.
• Enter the Caption or Description: In the dialog box, enter the text for the caption or description. Be concise yet descriptive, providing information that helps readers understand the content and context of the slide image.
• Format the Caption: Customize the formatting of the caption to match the style of your document. You can modify the font size, style, alignment, or add a numbering system if desired.
• Apply the Caption: Once you’re satisfied with the caption or description, click the “OK” or “Insert” button in the dialog box to apply it to the selected image(s).
• Review and Edit Captions: Verify that the captions or descriptions are correctly applied to the appropriate slide images. Take some time to review and edit the captions, ensuring they accurately reflect the content and purpose of each image.

By adding captions or descriptions to your slide images, you provide additional information and enhance the accessibility and clarity of your document. This helps readers fully understand and interpret the visuals within the context of your overall content.

With the slide images now accompanied by captions or descriptions, the next step is to further customize and refine them according to your specific needs. We will cover this in the following step.

Step 8: Customize the Slide Images in Word

To make your PowerPoint slide images stand out and align with your Word document’s style and design, you can further customize them. Follow these steps to customize the slide images:

• Select an Image: Click on the desired slide image to select it. You can select one image at a time or multiple images simultaneously by holding down the Ctrl key while clicking on each image.
• Access the Picture Formatting Options: Navigate to the “Format” or “Picture Tools” tab in the Word toolbar. This tab contains various formatting options for working with images.
• Apply Picture Styles: Experiment with different picture styles available in the “Format” or “Picture Tools” tab to apply pre-designed effects and enhancements to your images. Styles can modify the image’s borders, shadows, reflections, and other visual attributes.
• Adjust Brightness, Contrast, or Color: Fine-tune the appearance of the slide images by adjusting brightness, contrast, or color saturation. Explore the available options in the “Format” or “Picture Tools” tab, such as the “Corrections,” “Color,” or “Recolor” features. Make adjustments that enhance the clarity and visual impact of the images.
• Crop or Rotate Images: To emphasize specific parts of an image or improve its composition, use the cropping or rotating options available in the “Format” or “Picture Tools” tab. Crop out unwanted elements or rotate the image to a desired angle.
• Add Borders, Shapes, or Text Boxes (Optional): For additional customization, consider adding borders, shapes, or text boxes around or over the slide images. Use tools like the “Drawing Tools” or “Shapes” options available in the Word toolbar to create visually appealing elements that further highlight your images.
• Experiment and Preview: Continuously experiment with different formatting options and preview the results to see how they complement your Word document. Make adjustments until the slide images are visually aligned with your overall design and effectively convey your message.

By customizing the slide images in your Word document, you can create visually appealing and professional-looking content that enhances the reader’s experience. Take time to explore different options, experiment with various effects, and ensure that the customizations you apply align with the theme and tone of your document.

With the slide images now customized to your liking, the final step is to save and share your Word document with the PowerPoint slides embedded within it, ready for presentation or distribution.

Step 9: Save and Share Your Word Document with PowerPoint Slides

After adding PowerPoint slides to your Word document and customizing them, it’s time to save and share your final document with others. Follow these steps to save and share your Word document with embedded PowerPoint slides:

• Save Your Document: Before sharing, save your Word document to ensure that all changes and additions are preserved. Click on the “File” menu at the top left corner of the Word window, then select “Save” or use the keyboard shortcut Ctrl + S (Command + S on a Mac). Choose a suitable file name and location to save your document.
• Check Compatibility: Ensure that the Word document is compatible with the intended recipients’ software. Save the document in a format that is widely used and accessible, such as .docx or .pdf.
• Share Electronically: Share your Word document digitally by attaching it to an email or uploading it to a cloud storage service. Provide clear instructions to recipients on how to access and view the document.
• Print a Hard Copy (Optional): If necessary, you can print copies of your Word document with the embedded PowerPoint slides. Ensure that you have access to a printer and select the appropriate printer settings for optimal print quality.
• Include Instructions (Optional): If there are specific instructions or guidelines for viewing the document, include them in an accompanying email or document to provide recipients with additional context or usage tips.
• Ensure Proper Viewing: Prior to sharing, open the Word document on different devices and software applications to verify that the PowerPoint slides are displayed correctly. This step helps identify any formatting or compatibility issues that need to be addressed.

By saving and sharing your Word document with embedded PowerPoint slides, you can distribute your content to colleagues, clients, or any audience you wish to engage with. Whether you’re presenting information, sharing reports, or providing educational materials, this final step allows others to benefit from the combined power of PowerPoint slide visuals and textual content within a single document.

Congratulations! You have successfully learned how to add PowerPoint slides into a Word document and share it with others. Have fun creating impactful and visually appealing documents!

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Export Word documents to PowerPoint presentations

Have you ever wished you could easily transform an existing Word document into a great PowerPoint presentation? If so, the wait is over!  

When you use the Export  command and select Export to PowerPoint presentation , Word creates a presentation based on all the summarized sections of the document. It also uses AI to add imagery, icons, videos, themes, and fonts for the design theme you choose for the presentation. 

How it works 

Open the document you want to transform into a presentation in Word for the web. Make sure that it contains only text. The headings in the document will become the slide headings in the presentation.

Scenarios to try 

Open a Word document and explore the available PowerPoint themes.

Open a Word document that's mostly text and select Transform to see which AI-backed assets are added.

Known Issues 

This feature is currently only available in English.

This feature is not available in the Internet Explorer or Safari browsers.

We only support text content for the transformation to presentation, other media content support is not currently available. You can add your own media to the presentation after you have transformed your Word document.

Requirements 

A stable internet connection

Word for the web

A text-only Word for the web document

Availability  

Export to PowerPoint presentation is available in Word for the web to the First Release audience. We are rolling it out to all web users shortly.   

We typically release features over some time to ensure that things are working smoothly.  We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as Insiders, have had the opportunity to try them. 

If you have any feedback or suggestions, you can submit them by selecting Help > Feedback .      

Learn more about what other information you should include in your feedback to ensure it’s actionable and reaches the right people. 

We’re excited to hear from you! Sign up for the Office Insider newsletter , and you’ll get the latest information about Insider features in your inbox once a month. 

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http://answers.microsoft.com/en-us/office/forum/office_2007-word/insert-a-whole-powerpoint-presentation/079d207b-7b84-4ed8-9c6b-7b0efe1e3659

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How-To Geek

How to create a word cloud in microsoft powerpoint.

Though there's no built-in tool for creating a word cloud in PowerPoint, it can still be done with an add-in. Here's how.

Quick Links

Install the pro word cloud add-in, create a word cloud in microsoft powerpoint.

Adding a word cloud to your slideshow helps communicate what's really important about the presentation by making certain keywords stand out. There's no built-in tool in Microsoft PowerPoint for creating a word cloud, but it can still be done. Here's how.

Though there are several third-party applications available that claim to generate a word cloud in Microsoft PowerPoint, we'll be using the free Pro Word Cloud add-in in this tutorial. But there are some precautions you must take.

Related: How to Install and Use Add-ins for Microsoft Office

Freeware isn't known for its privacy or security. Pro Word Cloud's add-in capabilities include reading your document and sending data over the internet. If you're concerned about the confidentiality of your data, this may not be the best option for you. There are risks involved when using freeware as a quick and easy means to an end.

Almost all freeware comes bundled with bloatware and, while most bloatware isn't malicious, that's not always the case. But even if the bloatware isn't malicious in itself, it does consume disk space which in turn can slow down your computer---a price most aren't willing to pay for free software.

While we didn't encounter any issues when using this free add-in, that doesn't mean you won't. However, if you're still sure you want to give this PowerPoint add-in a go, head over to the Pro Word Cloud download page and click "Get it Now."

A pop-up window will appear containing links to the terms of use and privacy policy. If you agree, click "Continue."

You'll then be redirected to the Microsoft 365 store. Click "Open in PowerPoint."

Another message will appear, this time requesting permission to open PowerPoint. Click "Open PowerPoint."

PowerPoint will launch and the add-in will be installed. You can now close PowerPoint and access the add-in at any time.

Open the PowerPoint file that contains the text you would like to create a word cloud with and then click the "Insert" tab.

Next, in the "Add-ins" group, click "My Add-ins."

The "Office Add-ins" window will appear. Double-click the "Pro Word Cloud" add-in.

Once selected, the Pro Word Cloud pane will appear on the right-hand side of the PowerPoint window. Here, you can adjust certain settings such as your text font, color scheme, layout style, and case. You can also choose how many words will appear in the word cloud, as well as the size (in pixels) of the word cloud image.

Lastly, common words (such as "and" or "if") are excluded from the word cloud by default. Uncheck the box next to "Remove Common Words?" if you'd like to keep them.

Once you've adjusted the settings to your liking, select the text in the PowerPoint slide by clicking and dragging your cursor over the text.

Back in the Pro Word Cloud pane, click the "Create Word Cloud" button.

Pro Word Cloud will now generate your word cloud. As you can see from the tip that's displayed, the word cloud image is copied to your clipboard.

You can now click and drag the image from the side pane over to your slide, or paste it from your clipboard by right-clicking on the slide and selecting the paste option.

Play around with the different color schemes provided to find one that matches your Microsoft PowerPoint theme!

Feb 23, 2021

Export Word documents into PowerPoint presentations

Mohit Anand

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Hi, Office Insiders, my name is Mohit Anand, and I’m a Program Manager on the PowerPoint team. I’m glad to share that a new scenario  is now available in Word for the web .  You can now export  Word document s   in to PowerPoint presentation s .  

Word document s  to PowerPoint presentation s  

Have you  ever  wished you could easily export an existing  Word document into a great PowerPoint presentation?  If so, the wait is over!   

When you use the Export command, it creates a  presentation  based on   all   the summarized sections of the document.  It also  adds   imagery, icons, videos, themes, and fonts  using  AI.  

How it works  

To turn your Word document into a PowerPoint presentation:  

• Open any document  you want to convert into a presentation  in Word for  the  web.  
• Click  File   >   Export > Export to PowerPoint presentation .  
• When  prompted ,  choose a design theme for your presentation.  
• Click  Open presentation  to  re view  the results  in PowerPoint for  the   w eb.  
• The presentation  w ill  be  created  in the OneDrive  root folder  of the user who used this option.  

Scenarios to try  

• Open a Word document and explore the available PowerPoint themes.  
• Open a Word document that is mostly text and see  which AI-backed assets are  added  by clicking on  Export .  

Known Issues  

• This feature is currently only available in English.  
• It is not available in the Internet Explorer  and Safari  browser.  
• We only support text content for the transformation to presentation, other media content support is not  currently  available.   You can add your own media to the presentation after  you have  exported  your Word document.  

Availability   

Export  your document to  PowerPoint presentation is rolling out to  all Word for the web users shortly .    

Features are released over some time to ensure that things are working smoothly.  Therefore, we highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Additionally, sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as Insiders, have had the opportunity to try them.  

Feedback  

If you have any feedback or suggestions, you can submit them by clicking  Help > Feedback.        

Learn more about what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people.  

We’re excited to hear from you! Sign up for the  Office Insider newsletter , and you’ll get the latest information about Insider features in your inbox once a month.

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How to Insert Word Doc into PowerPoint: A Step-by-Step Guide

Inserting a Word document into a PowerPoint presentation can be a real game-changer. It can make your presentation more dynamic and informative. Plus, it’s a piece of cake! All you need to do is follow a few simple steps and voila, your Word doc will be part of your PowerPoint masterpiece.

Step by Step Tutorial: Inserting a Word Doc into PowerPoint

Before we dive into the steps, let’s talk about what we’re aiming to achieve here. By following these instructions, you’ll be able to seamlessly integrate the contents of a Word document into your PowerPoint presentation, either as an object that can be clicked on or as text that can be directly edited within PowerPoint.

Step 1: Open your PowerPoint Presentation

Open the PowerPoint presentation where you want to insert the Word document.

This step is pretty self-explanatory. Just fire up PowerPoint and open the presentation you’re working on. You’ll need to have this open so you can easily insert the Word doc.

Step 2: Go to the Insert Tab

Click on the "Insert" tab in the PowerPoint ribbon.

The "Insert" tab is where all the magic happens. This is where you can add all kinds of content to your slides, including your Word document.

Step 3: Click on ‘Object’

In the "Text" group, click on "Object."

When you click on "Object," a dialog box will pop up. This is where you’ll be able to select the Word document you want to insert.

Step 4: Select ‘Create from File’

In the dialog box, select the "Create from File" tab.

This option allows you to insert your Word document as either an icon that can be clicked on to open the full document or as text that will be embedded directly into the PowerPoint slide.

Step 5: Browse and Select the Word Document

Click on "Browse" and find the Word document on your computer. Select it and click "OK."

Make sure you know where your Word document is saved on your computer. Once you find it, select it, and it will be ready to insert into your PowerPoint slide.

Step 6: Choose How to Insert the Document

You can either insert the document as an icon or as text. If you want it to be clickable, check the "Display as icon" box. Otherwise, leave it unchecked.

If you choose to insert it as an icon, your audience can click on the icon during the presentation to open the full Word document. If you leave the box unchecked, the content of the Word document will appear directly on the slide.

Step 7: Click ‘OK’ to Insert

Once you’ve made your selection, click "OK." Your Word document will now be inserted into the selected slide.

And just like that, you’re done! Your Word document is now part of your PowerPoint presentation.

After completing these steps, the Word document will be embedded in your PowerPoint slide. If you inserted it as an icon, you could double-click it to open the full document. If you inserted it as text, you could edit it directly in PowerPoint just like any other text box.

Tips for Inserting a Word Doc into PowerPoint

• Make sure the Word document is finalized before inserting it into PowerPoint to avoid having to update the content in two places.
• Consider the layout of your PowerPoint slide and how the Word document will fit into it. You may need to adjust the size and position of the inserted object or text.
• If you’re inserting the document as text, use PowerPoint’s formatting tools to ensure it matches the style of your presentation.
• Keep in mind that if the Word document is long, inserting it as text could make your slide crowded and difficult to read. It might be better to insert it as an icon in this case.
• Remember that you can also insert specific parts of a Word document by copying and pasting the desired text directly into a PowerPoint text box.

Frequently Asked Questions

Can i edit the word document after inserting it into powerpoint.

Yes, if you insert the Word document as text, you can edit it directly within PowerPoint. If you insert it as an icon, you can double-click the icon to open the document and make edits in Word.

Will the formatting from Word carry over to PowerPoint?

If you insert the document as text, most formatting will carry over. However, you may need to make some adjustments to ensure it aligns with your presentation’s design.

Can I insert multiple Word documents into one PowerPoint slide?

Yes, you can insert multiple Word documents into a single slide, either as icons or text. However, be mindful of the slide’s readability and layout.

Can I link the Word document instead of embedding it?

Yes, you can create a hyperlink in PowerPoint that opens the Word document when clicked. Go to the "Insert" tab, click on "Hyperlink," and select the document you want to link.

What happens if I update the Word document after inserting it into PowerPoint?

If you inserted the document as an icon, you would need to re-insert it to update the content in PowerPoint. If inserted as text, you would need to manually update the text in PowerPoint.

• Open your PowerPoint presentation.
• Click on the "Insert" tab.
• Click on "Object."
• Select "Create from File."
• Browse and select the Word document.
• Choose how to insert the document.
• Click ‘OK’ to insert.

Inserting a Word doc into PowerPoint can really elevate your presentation by providing additional information or resources. Whether you’re a student, a professional, or just someone looking to make a killer presentation, mastering this skill can come in handy. It’s all about enhancing the audience’s experience and making your presentation as informative and engaging as possible. So, the next time you’re prepping for a big presentation, remember you have the power to spice things up by integrating those Word docs seamlessly. Happy presenting!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to Create a Word Cloud in PowerPoint in 6 Simple Steps

by Sam McKay, CFA | PowerPoint

Visual representations like word clouds are a great way to convey your content’s key ideas and themes at a glance.

You might be familiar with tools like Wordle or Tagxedo, but did you know you can create dynamic and engaging word clouds in PowerPoint?

How to Create a Word Cloud in PowerPoint :

• Create or Open a PowerPoint Presentation
• Download and Install the Word Cloud Pro Add-In
• Import and Add Resources to Your Word Cloud Pro Account
• Use Word Cloud Pro to Create a Word Cloud in PowerPoint
• Save and Share Your Word Cloud in PowerPoint

In this article, you will learn how to auto-generate high-quality word cloud visuals and even an option to generate a 3D word cloud in PowerPoint.

Let’s dive in!

Table of Contents

How to Create a Word Cloud in PowerPoint – A Step-by-Step Guide

PowerPoint offers a straightforward method to build a word cloud using WordArt.

The following six steps explain how you can quickly create a WordArt word cloud:

• Open a new or existing PowerPoint presentation.
• Go to the Insert tab on the Ribbon.
• Select WordArt from the Text category drop-down.
• Choose the WordArt style from the gallery and click on the thumbnail.
• In the Edit WordArt Text dialog box, type your words or a single word to create a word cloud.
• After editing the WordArt, select the Artistic Text options, including style, size, color, text effects, shadow, outline, and glow, from the WordArt Tools Format tab on the Ribbon.

Now, let’s explore the dynamic world of word clouds in PowerPoint.

How to Use Microsoft’s WordCloud Generator for Text Data Visualization in PowerPoint

PowerPoint enthusiasts can leverage the WordCloud Generator for PowerPoint to create engaging visualizations from text data quickly . This free add-in creates a word cloud within your PowerPoint document by showcasing the frequency of words in your text.

To get started, first install the WordCloud add-in:

• Click “File” and then select “Get Add-ins”.
• You can also access add-ins directly from the Home tab by selecting “Add-ins”.
• Install add-ins directly from this page or select “More Add-ins” to explore more options.
• Go to the “My Add-ins” tab in the Office Add-ins dialog.
• Select an add-in to view its details and install it? ?.

These steps should guide you through the process of installing a Word Cloud add-in in Microsoft Office applications .

Moving on, let’s discover the art of creating word clouds in PowerPoint.

How to Work With WordCloud

The WordCloud add-in not only helps you visualize your data but also allows you to customize the word cloud visual to suit your needs. Upon accessing the add-in, a new tab opens with the WordCloud Generator.

Here, you can paste or type any text or simply generate a word cloud based on text in your presentation. Once the cloud is generated, you can choose from various colors, fonts, layouts, shapes, and orientations to personalize your word cloud in PowerPoint.

Fine-tune the design by setting parameters such as the number of words, minimum and maximum lengths, or excluded words.

Once you’re happy with your word cloud, click “Insert Cloud” to add it to your presentation, and it will automatically be saved for future use.

Remember to save your presentation file periodically, and enjoy creating refreshing visualizations with the WordCloud Generator for PowerPoint!

Moving on, let’s look at how to further enhance your word cloud.

4 Ways to Customize Your Word Cloud in PowerPoint

Once you create a word cloud, you must customize its appearance and adjust data settings to make the visualization look better and more informative.

You can use the customization options provided by the add-in or apply formatting techniques available in PowerPoint to fine-tune the word cloud.

To customize your word cloud, follow these essential techniques:

• Use custom shapes and variations to make the word cloud more visually appealing (such as formatting, color, text, and size).
• Select different layout types and designs to express your message more effectively (hierarchical, radial, or compact).
• Adjust font size and weight to make meaningful words stand out and create a more balanced layout.
• Manually edit the word cloud to include specific words or remove irrelevant ones.

Next, delve into the specifics of customizing the WordCloud Generator.

How to Optimize a Word Cloud in PowerPoint

You can refine your word cloud in PowerPoint by choosing the most suitable font for your design, manually adjusting the word sizes, and selecting the ideal color palette.

The following three steps will focus on those strategies:

• Choose Color

1: Adjust Font and Size

When you create your word cloud in PowerPoint and customize it to further optimize visual impact, selecting the right size for the words is essential.

2: Choose an Appropriate Font

Select from a drop-down list of fonts and pick one that suits your style.

3: Choose an Appropriate Color Palette

Color is a critical factor in enhancing our understanding and the visual experience. Choose the palette that best fits your brand or the content’s tone, and avoid using too many or too few colors.

In the side panel, scroll down and locate the color picker options. You can select from a drop-down pallet of standard colors.

The goal is to make it easier for your audience to identify key topics or concepts because they are displayed more prominently than others.

Finally, learn how to save and export your masterpiece.

How to Save & Export

After creating your word cloud in PowerPoint, you’ll want to save a copy, but remember, these shapes are not like typical shapes.

Once you have this image, right-click on it and select “Save Picture as”. Now, you can customize the name and location of the image.

Suppose you want to improve the visual further. In that case, you can even import the image into a photo-editing tool like Canva, where you can add filter frames or make other adjustments before sharing or including it in your presentation.

Flattening and saving a word cloud as an image in some PowerPoint versions can be done directly. Just right-click on the Word Cloud icon, and you should see the option to save the cloud.

Not all versions will have this, though, and you may have to find workarounds or additional online tools to save it as an image.

Remember that the word cloud’s final area will have a rectangular bounding box that does not conform to the edges of the words.

You can use PowerPoint to shape that to match the words’ design, but it won’t be an equal, tight, or precise recreation of those words.

To wrap things up, let’s reflect on some key takeaways on creating word clouds in Excel.

Final Thoughts

Creating a word cloud in Microsoft PowerPoint is a fun and effective way to represent information visually in your presentations.

It allows you to display keywords visually appealingly and makes it easy for your audience to identify the most critical points in your content.

While PowerPoint doesn’t feature a built-in tool for generating word clouds, you can still create one using a variety of workarounds and external applications.

To ensure that your word cloud is engaging and comprehensible, be deliberate in the words you choose and consider their frequencies within the text. Injecting a personal touch, choosing the right size, and using contrasting colors will enhance the effectiveness of your word cloud.

So, embrace the creativity and power of word clouds in presentations, leaving your audience intrigued and delighted with every visual element you craft!

Do you want to learn more about developing data models in the real world? Check out the EnterpriseDNA YouTube channel.

Let’s address some common questions about creating word clouds in PowerPoint .

Frequently Asked Questions

How do i create an essential word cloud in powerpoint.

Start by opening PowerPoint and selecting the WordArt option from the Insert tab. Type or paste your text into the WordArt box and customize the style, size, color, and effects to create your word cloud.

Can I use a specific add-in for creating Word Clouds in PowerPoint?

Yes, you can use the Word Cloud Pro Add-In. Download and install it from the Office Add-ins store, then use it to import and visualize text data as a word cloud in your PowerPoint presentation.

What steps are involved in using Microsoft’s WordCloud Generator for PowerPoint?

To use the WordCloud Generator, install the add-in from the “Get Add-ins” option under the Insert tab. Then, access the add-in, paste your text, and customize your word cloud using various design options.

How can I customize my Word Cloud in PowerPoint?

Customize your word cloud by choosing different shapes, layouts, fonts, and colors.

You can adjust the size and weight of words to emphasize critical terms and edit the word cloud to include or exclude specific words.

What are some tips for optimizing my Word Cloud in PowerPoint?

Focus on choosing an appropriate font and size, selecting a cohesive color palette, and utilizing shapes effectively. Adjust the word sizes manually for better visual impact.

How do I save and export my Word Cloud from PowerPoint?

Right-click on the word cloud and select “Save Picture as” to save it as an image. You can import this image into a photo-editing tool like Canva for further editing.

Are there any limitations to creating Word Clouds in PowerPoint?

While PowerPoint doesn’t have a built-in word cloud tool, external add-ins can be used.

However, the final word cloud may have a bounding box that doesn’t conform precisely to the edges of the words.

What should I keep in mind when creating Word Clouds in PowerPoint?

Be deliberate in choosing words and consider their frequency. Using contrasting colors and varying sizes enhances the effectiveness of your word cloud.

Remember, creativity is critical in making engaging visual elements.

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How To Insert A Word Document Into PowerPoint

Inserting a Word document into a PowerPoint presentation can be a helpful way to incorporate text or information from a document into a slide show. We're here to help.

Inserting a word doc into PowerPoint can be a useful step if you want to include a longer document or report in your presentation without having to switch back and forth between different applications.

You can easily insert a Word document into your PowerPoint presentation, preserving its formatting and allowing you to resize and move it on the slide as needed. Now, let’s get into it.

How To Insert A Word Doc Into PowerPoint 📄

Frequently asked questions 🤔.

Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure .

To insert a Word document into PowerPoint, you can follow these steps:

• Open the PowerPoint presentation where you want to insert the Word document.
• Click on the slide where you want to insert the Word document.
• Go to the "Insert" tab on the PowerPoint ribbon.
• Click on the "Object" button in the "Text" group.
• In the "Object" dialog box, select "Create from File" and click the "Browse" button to locate the Word document on your computer.
• Select the Word document and click the "Insert" button.
• In the "Object" dialog box, you can choose to display the Word document as an icon or as part of the slide.
• Click "OK" to insert the Word document into the PowerPoint presentation.
• You can now resize and move the Word document on the slide as needed.

You will need to insert the document again or manually update the content in PowerPoint.

Can I insert multiple Word documents into a single PowerPoint presentation? Yes, you can insert multiple Word documents into a single PowerPoint presentation by repeating the steps to insert each document on different slides.

Will the formatting of the Word document be preserved when I insert it into PowerPoint? Yes, it will, however, keep in mind that some formatting may be lost or altered if the fonts or styles used in the Word document are not available on the computer where the PowerPoint presentation is being viewed.

Can I edit the Word document from within PowerPoint? No unfortunately not, you will need to open the Word document separately in Word to make any changes.

Can I insert a specific page or section of the Word document into PowerPoint? No, you can only insert the entire Word document.

Will the Word document be embedded in the PowerPoint presentation file? Yes, it will, so you do not need to keep the Word document and PowerPoint presentation together when sharing or distributing them.

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How to Insert Word Document into PowerPoint Presentation

19.10.2015 / admin / office

When we are editing a PowerPoint presentation, probably some contents in Word document need to be imported into presentation. If we directly copy content from word document and then paste them in presentation, probably lots of time will be wasted. But suppose we can directly insert Word document into presentation, it would save most of time to do other things.

By inserting a Microsoft Word document into your PowerPoint presentation, you can include large amounts of information without using dozens of separate slides. If you choose to link to the document instead of embedding it, changes to the document are automatically reflected in PowerPoint. Alternatively, you can insert only a part of the document into the presentation.

• Section 1: Insert an entire Word document into presentation with link
• Section 2: Insert a portion of Word document into presentation

Section 1: Insert an Entire Word Document into PowerPoint Presentation

There are two ways available for you to insert entire word document into presentation , directly embedding documents in presentation or linking to word document in presentation.

Step 1: Open the presentation in PowerPoint, select the slide from the left pane and then switch to the Insert tab.

Step 2: Click the Object button in the Text group and Insert Object dialog appears. Click the Create from file radio button and then click the Browse button, and select the Word document in Browse window.

Step 3: Check the Link box or not. If you want to link to the document instead of embedding it, check it and when you edit linked Word document, the changes are inserted in PowerPoint automatically.

Additionally, check the Display as icon box to display the object as an icon instead of displaying the first page of the document on the slide.

Step 4: Click OK to embed or link to the Word document and then save the changes by pressing Ctrl + S .

Tips: You can open and edit the document from PowerPoint if you have Microsoft Word installed on your computer. Deleting, renaming or moving a linked Word document may cause errors in the presentation. PowerPoint may not be able to find and display the document.

Section 2: Insert a Portion of Word Document into PowerPoint Presentation

Besides insert entire word document into presentation , you also could insert only a portion of the Word document into PowerPoint by using the Paste Special option.

Step 1: Select the section you want to copy from Word document and copy it to the clipboard.

Step 2: In PowerPoint, click the arrow below Paste in the Clipboard group on the Home tab and select Paste Special .

Step 3: In Paste Special dialog, select Microsoft Word Document Object from the Paste As box. Click OK to paste the data from the clipboard into a new object on the slide.

If you want to create a link to the Word document, click the Paste Link radio button. Click OK to create the Word document object.

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