cover letter for career fair

Cover Letter For a Job Fair: Examples and Tips

One of the best ways to land a job, especially your first job, is to connect to as many employers as you can. There’s no better place to do that than a job fair. Of course, you need to show up armed with a professional appearance, outgoing personality, resume, and cover letter. 

But the question is, how do you write a cover letter for job fair events? It’s a bit different than sending one for a dedicated job application, but it’s something anyone can do with a little help. Start by reading the example letter here and checking out some great tips.

Cover Letter Sample For Job Fair in .docx Format

Here is a great example of a cover letter that a student might take to a university-sponsored job fair.

Download example (Word version)

Cover Letter Example For Job Fair – Text Format

Dear Hiring Manager,

My name is Keith Ninja. I came to the University of Danville Student Job Fair in hopes of connecting with a variety of employers. Ultimately, my goal is to find a part-time job that will allow me to apply and develop my existing instructional skills and make a valuable contribution to the business that hires me. I’ve attached my resume with more details about my education and experience. Now, I’d like to share a bit more about what I think I bring to the table.

I am currently a Junior at the University of Danville. I am studying Art Education and psychology, and plan to pursue my MFA in Music Therapy after I graduate. Eventually, I plan to work with people who have suffered from traumatic brain injuries. When I’m not in school, I have worked summers at a local movie theater. There, I sell tickets, work the concession stand, and do my part to keep things clean and safe. This job has helped me develop the following skills:

• Cash handling
• Point of Sales machine operation
• Customer service
• Problem-solving 

I’m grateful to have held this job for more than four years, but now I need to work in the Danville metro area so that I am closer to school.

Are you looking for someone who is personable, motivated, and a fast learner? If yes, I think I would be a great fit for your company. Maybe we can meet in the next week or two?

Kind Regards,

Keith Ninja

How to Write a Cover Letter for a Job Fair: Tips

As you can see, this cover letter is a bit different from other cover letter examples we provide for specific positions. 

That’s because you are not really sure whom you’d click with during the fair. So how do you write a generic cover letter that still makes a solid impression? Here are our tips. 

Start With a Generic Outline

Go to the job fair with an open mind. You never know. A company you’ve never heard of turns out to be the perfect match for you. Of course, since you’re casting so wide, it’s hard to be specific. 

In any other case, you would write a cover letter that was specifically tailored for a single company. When you attend a job fair, you’ll be meeting a range of people and sharing your cover letters and resumes with many different companies. So, personalization really won’t work. Instead, you’ll need to write a one-size-fits-all cover letter.

Start with a general outline:

• Think about a certain industry you plan to target 
• Consider which of your skills and experiences will be the most stand-out 
• Put down a high-level overview of these 
• Add a punchy cover letter opening 
• Round up with a concluding paragraph, offering to check your resume, connect on LinkedIn, or contact you for more details. 

Show Your Personality

There may be hundreds, even thousands of attendees at a job fair. Chances are, the hiring managers accepting applications will probably not remember you. That’s why you have to stand out. 

Write in a way that is friendly and personable. Talk about your work style, and discuss your ideal work environment. Show how you would be a desirable employee and colleague. Share a unique personal fact or two to really make a mark. 

List Your Skills

Think of your hard and soft skills that will be valuable to any employer in a range of Industries. Make a list of those and add them to your cover letter. Use bullet points to make them stand out similarly to how the writer did in the sample above. 

Use Impeccable Spelling and Grammar

Once again, a job fair may generate hundreds of applicants for any position. Use your professionalism and attention to detail to stand out. Your cover letter should be painstakingly edited so there are no spelling or grammar mistakes. Take your time doing this. Invest in grammar and spell-check app.

Final Tip: Do Some Preliminary Research

Don’t lose your house to attend a job fair without learning as much as possible about the attending companies. If you can identify which employers are most interesting to you beforehand, you can better plan your time at the job fair. You may be able to find some information about the companies that will be present on the job fair’s website, as well as any specific schedules for other activities and events. 

New to the Workforce? Check Other Entry-Level Cover Letters

• Sample cover letter with no experience
• High school student cover letter example
• Part-time cover letter example
• Internship cover letter example

Other Cover Letter Samples

Sales associate cover letter example and writing tips, cover letter for a medical scribe: tips and example, a creative cover letter for manuscript submission, cover letter example for mortgage loan processor.

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Writing a cover letter that accompanies your resume for a specific position usually states your interest in the job as well as a statement or two that shows you've studied the organization and respect its work or reputation. However, a career fair cover letter is akin to a letter of introduction that contains specific information about you and your career but doesn't include company-specific information. Reviewing some cover letter examples for career fair companies will help you craft a stronger submission.

Use an Organized Format

You can create your own application packages for the career fair. It can include copies of your cover letter, resume, list of references, writing samples and portfolio examples to hand to prospective employer representatives. You can put your documents into a simple folder with your contact information on it. Recruiters won't be happy having to lug home a three-ring binder, so keep your packet simple.

Use a Strong General Opening

It's best to start a more generic cover letter with a strong opening sentence that summarizes who are you, professionally. If you know the companies exhibiting in advance, you can write more than one resume, tailored to different industries or jobs, recommends Virginia Tech 's Career and Professional Development department.

For example, you might open with, "I'm an enthusiastic recent graduate of microbiology from the University of Arizona looking for an entry-level career role in research and development. I have significant work expertise through internships with two major research laboratories and am excited about joining an organization that rewards forward-thinking researchers with opportunities for professional development and on-the-job learning. I'm available for relocation anywhere in the United States."

State Why You're There

Don't forget to let potential employers know why you're at the job fair. Write one or two sentences about your attendance at the career fair. Include the precise name of the fair, its date and location. The reason you want to mention this is because many employers track applicants and how they learn about vacancies with their companies.

When you identify that you're a career fair attendee, it's easy for the company to track interest in the organization. In addition, you might receive recognition as a career fair attendee that you might otherwise not have received simply because of the effort to make an in-person appearance instead of simply sitting at home dispatching cover letters and resumes via email.

Provide Some Work Experience Information

Write one to two paragraphs about your functional education, training and experience, recommends jobs website, Indeed.com . If you've worked for organizations with excellent reputations in your industry or field, feel free to include their names. Prospective employers may look twice at applicants who have worked for companies that are known to have strict criteria and a reputation for hiring only the best professionals.

Include Some Accomplishments

Once you've given your abilities, prove your value by listing some accomplishments you've had. Use concrete examples about your work history. If you are a recent graduate, use your internships and college projects to describe your expertise. If you're a mid-career professional, briefly describe how your job skills and expertise have progressed through the years.

For example, an accountant who started in an entry-level position and received promotions to become department leader might describe his work history as, "In the 11 years since I joined my current employer's accounting department as an accounts payable clerk, I completed my undergraduate degree while working full-time. Within two years, I was promoted to junior accountant and given increasingly responsible assignments over the next seven years. Two years ago, I successfully passed the CPA exam and am now the department manager."

Finish With a Strong Summary

Try to make a strong last impression on the readers. Conclude your cover letter with information about your career interests. Research the career fair to determine if a particular industry will be represented. For example, some of the Big Four accounting firms recruit during college campus career fairs.

Other career fairs might focus on federal government employers or industry-specific areas such as food and beverage, hospitality or engineering. If you're attending a targeted career fair, state your interest in the industry and ask for favorable consideration of your qualifications.

• Virginia Tech: How to Prepare for Career Fairs
• Indeed: Writing a General Purpose Cover Letter: Tips, Template and Examples
• Create your own application packages for the career fair. Make several copies of your cover letter, resume, list of references, writing samples and portfolio examples to hand to prospective employer representatives.
• Dress for the career fair as you would for an interview. Many companies send their recruiters and hiring managers to conduct on-the-spot interviews. Use your appearance and application materials to convey a message to recruiters and hiring managers that you're prepared to accept a position.

Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. She holds a Master of Arts in sociology from the University of Missouri-Kansas City. Ruth resides in the nation's capital, Washington, D.C.

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How to Write an Effective Cover Letter for a Career Fair

Published: Jan 3rd, 2024

Are you attending a career fair and looking to make a strong impression on potential employers? One key element of your job application that you shouldn't overlook is your cover letter. In this article, we will discuss the importance of a cover letter at a career fair and how to write an effective one that highlights your skills and experiences.

Understanding the Importance of a Cover Letter

Before we dive into the details of writing a cover letter specifically for a career fair, let's first understand why cover letters are important in job applications in general. A cover letter is your opportunity to introduce yourself to the hiring manager, showcase your qualifications, and express your enthusiasm for the position.

The Role of a Cover Letter in Job Applications

A cover letter serves as a personal introduction and allows you to present yourself beyond just your resume. It gives you the chance to explain why you are interested in the company and how your skills align with the job requirements. A well-crafted cover letter can make you stand out from other applicants and increase your chances of getting an interview.

Why Career Fairs Require Special Attention

Career fairs are unique environments where you have the opportunity to meet multiple employers in a short amount of time. As you navigate through different booths and engage in conversations with recruiters, your cover letter can serve as a tool to make a memorable impression. It helps you demonstrate your professionalism, research skills, and interest in the specific companies you are targeting.

When attending a career fair, it's important to remember that recruiters often meet hundreds of candidates in a single day. They are bombarded with resumes and brief interactions, making it challenging for them to remember each individual. This is where a well-crafted cover letter can truly make a difference.

By including a cover letter with your resume, you are providing the recruiter with additional information about yourself and your qualifications. It shows that you have taken the time to research the company and tailor your application specifically for them. This level of effort and attention to detail can set you apart from other candidates who may have simply submitted a resume.

Furthermore, a cover letter allows you to highlight specific experiences or skills that may not be immediately evident from your resume alone. It gives you the opportunity to provide context and explain how your background aligns with the company's values and needs. This can be particularly beneficial if you are transitioning into a new industry or have a non-traditional career path.

During a career fair, recruiters are often looking for candidates who not only meet the basic qualifications for the job but also demonstrate a genuine interest in the company. By including a cover letter, you can showcase your enthusiasm and passion for the role, which can leave a lasting impression on the recruiter.

Additionally, a cover letter can help you establish a connection with the recruiter. By addressing the letter to a specific individual and mentioning any mutual connections or shared interests, you can create a sense of familiarity and rapport. This personal touch can make your application more memorable and increase the likelihood of being invited for an interview.

Overall, a well-written cover letter can significantly enhance your chances of success at a career fair. It allows you to go beyond the limitations of a resume and present yourself as a qualified and enthusiastic candidate. So, take the time to craft a compelling cover letter that highlights your skills, aligns with the company's needs, and leaves a lasting impression on the recruiters you meet.

Key Elements of an Effective Cover Letter

Now that you understand the importance of a cover letter in the context of a career fair, let's explore the key elements that make a cover letter effective.

When it comes to structuring your cover letter, it's important to keep it concise, clear, and well-organized. Start with a strong opening paragraph that introduces yourself and expresses your interest in the company. In the body paragraphs, highlight your relevant skills and experiences, and explain how they align with the job requirements. Finally, end your cover letter with a strong closing paragraph that reiterates your enthusiasm and includes a call-to-action.

One of the main purposes of a cover letter is to showcase your skills and experience that make you a strong fit for the position. Avoid simply restating what is on your resume. Instead, focus on specific examples and achievements that demonstrate your qualifications for the job. Use bullet points or subheadings to make it easy for the reader to scan and understand your key points.

Each cover letter should be tailored to the specific company you are applying to. Take the time to research the company's values, mission, and culture, and incorporate this information into your cover letter. By showing that you have done your homework and understand the company's needs and goals, you will make a stronger impression on the hiring manager.

Furthermore, when structuring your cover letter, consider the use of paragraphs to break up the text and make it more readable. This not only helps the hiring manager navigate through your cover letter, but it also adds visual appeal and makes it easier for them to find the information they are looking for.

In addition to highlighting your skills and experience, consider including relevant anecdotes or stories that demonstrate your abilities. This can help bring your cover letter to life and make it more engaging for the reader. For example, if you are applying for a marketing position, you could share a story about a successful campaign you led and the impact it had on the company's bottom line.

Another important element to consider when tailoring your cover letter is the use of keywords. Many companies use applicant tracking systems to scan cover letters and resumes for specific keywords related to the job requirements. By incorporating these keywords into your cover letter, you increase your chances of getting noticed by the hiring manager.

Writing a Cover Letter for a Career Fair

Now that you have a solid understanding of the key elements of an effective cover letter, let's discuss how to write one specifically for a career fair.

Researching the Companies at the Fair

Prior to attending the career fair, research the companies that will be present. Visit their websites, read about their current projects, and learn about their hiring needs. This information will allow you to tailor your cover letter for each company, demonstrating your specific interest and understanding of their business.

Addressing Multiple Potential Employers

It's common to meet multiple potential employers at a career fair. In your cover letter, make sure to address each employer individually. Avoid using a generic cover letter template and instead customize each one based on the specific company and position you are interested in.

Making Your Cover Letter Stand Out

In a busy career fair environment, it's important to make your cover letter stand out. Consider using a visually appealing template or design, while still maintaining a professional look. Use concise and energetic language to capture the reader's attention and showcase your enthusiasm for the job. Additionally, proofread your cover letter carefully to avoid any typos or grammatical errors that could detract from your professionalism.

Common Mistakes to Avoid in Your Cover Letter

As you work on writing an effective cover letter for a career fair, it's important to be aware of common mistakes to avoid.

Avoiding Generic Language

Avoid using generic language in your cover letter. Instead, use specific examples and concrete details to illustrate your qualifications. Stay away from cliches and overused phrases that could make your cover letter sound unoriginal or insincere.

Overlooking Proofreading

Proofreading is crucial to ensure your cover letter is error-free. Spelling mistakes, typos, and grammatical errors can create a negative impression and undermine your professionalism. Take the time to carefully proofread your cover letter multiple times, and consider having a trusted friend or family member check it as well.

Neglecting to Follow Instructions

Make sure to carefully read and follow the instructions provided by the employers at the career fair. Some companies may request specific information or require you to complete an online application in addition to submitting a cover letter. Failing to follow these instructions could result in your application being disregarded.

In conclusion, writing an effective cover letter is essential when attending a career fair. By understanding the importance of a cover letter, structuring it properly, highlighting your skills and experiences, and tailoring it to each company, you can make a strong impression on potential employers. Avoid common mistakes, such as using generic language, overlooking proofreading, and failing to follow instructions. With these tips and strategies in mind, you can write an effective cover letter and  increase your chances of landing your dream job .

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Cover letters: guidelines and samples

Why is it called a "cover letter".

Why is a job search letter called a "cover letter?" Because in the era of hard copy resumes and letters, the letter would be on top of, and therefore cover, the resume. A cover letter introduces a resume and explains why you are sending the resume.

Writing guidelines

• These writing guidelines apply to both email content and letters written as a document. There are just some formatting differences. You can also see  email guidelines .

Do I have to include a cover letter with my resume?

If you're sending your resume via email, yes. If you are speaking to an employer at a career fair (or other event), no. If you are submitting your resume online (sometimes to an employer's Applicant Tracking System, called ATS; a thing that's good to know about), do what the employer instructs! If there are no instruction, a cover letter can help. A cover letter is personalized and individualized to the employer. (Your resume is not.)

In person, you have a conversation, so you're talking to the employer about why you're interested in their job, and offering your resume. A letter doesn't apply to that situation. You can and likely should send a follow up email afterward to emphasize your interest and thank the employer for their time in talking with you.

When emailing your resume, your email usually serves as a cover letter; it explains why you're sending your resume. (In certain cases, if the employer requests this, or you are in a very formal and/or traditional industry, you might attach a cover letter document to your email.) 

What a well-written cover letter (usually email) does:

• Explains why you are sending your resume;
• Shows that you can communicate in a professional way;
• Places emphasis on why you are interested in that specific employer. (Your resume is about you, not the employers you are pursuing.)
• Shows good manners and appropriate business etiquette;
• Is a different communication tool than a resume. Enables you to express yourself in complete sentences, tell things about yourself that the resume might not, and show your personality as appropriate to the job search.
• Should never read like a form letter that could be sent to anyone.

What if I'm sending my resume to someone who knows me and is going to pass it on to someone else?

• Include a brief email cover letter thanking your contact person for her/his/their kindness and assistance in passing your resume along, and include your goal (job, internship, co-op, etc.) and career interest. Your friend might forward your email to another contact who can then see your writing style, focus, and professionalism.

Email or Word docx / hard copy?

In most situations, email is the medium for professional communication in the job search.

Sometimes, in very formal and/or traditional fields, letters are written as documents with certain formatting. That document could then be sent as an attachment to an email (with a clear, concise description of what is attached and why). It's now very rare to actually physically mail hard copy when applying for jobs.

• In email, your signature block (address, etc.) goes below your name, after your email content. In document format, your address, etc. goes at the top of the page. 
• Email requires a subject line logical to the recipient. Email subject lines can make or break whether your email is opened and read.
• A letter in document format can have a subject line after recipient's address block and before "Dear Ms./Mr./Dr...".
• Doesn't exist on email.
• Not needed on a document attached to email (you're not printing it). In the rare case you print hard copy, you could sign above your printed name.

All cover letters should:

• Do you want a summer internship, a co-op, a field-study?
• A post-graduation job?
• Are you inquiring about future employment possibilities?
• The word "opportunity" is vague; opportunity to do what?
• Tell specifically how you learned about the position or the organization  — an email from your advisor, the employer's website, a friend who works at the organization. It is appropriate to mention the name of someone who suggested that you write.
• Convince the reader to look at your resume. The cover letter will be seen first. Therefore, it must be very well written and targeted to that employer.
• Call attention to elements of your background  — education, leadership, experience — that are relevant to a position you are seeking. Be as specific as possible, using examples.
• Reflect your attitude , personality, motivation, enthusiasm, and communication skills.
• Provide or refer to any information specifically requested  in a job advertisement that might not be covered in your resume, such as availability date, or reference to an attached writing sample.
• In a letter of application — applying for an advertised opening — applicants often say something like "I look forward to hearing from you." However, you can take initiative to follow up, saying something like, "I will contact you in the next two weeks to see if you require any additional information regarding my qualifications."
• In a letter of inquiry — asking about the possibility of an opening — don't assume the employer will contact you. Say something like, "I will contact you in two weeks to learn more about upcoming employment opportunities with (name of organization)." Then mark your calendar to make that contact.

Format guidelines

In email format: your contact info / signature block goes below your name at the END. In document format: sender address and contact info at the top; then the date; then your contact info / address block, which can be left-justified, or centered.)

(if document format) Month, Day, Year

(if document format, the following about the recipient:) Mr./Ms./Dr. FirstName LastName That person's job title Name of organization (Street or P.O. address if you are actually mailing hard copy; not common.) Town/city, state (zip code if mailing hard copy; not common)

Dear Mr./Ms./Dr. LastName:

Opening paragraph: State why you are writing; how you learned of the organization or position, and basic information about yourself.

2nd paragraph: Tell why you are interested in the employer or type of work the employer does. Simply stating that you are interested does not tell why, and can sound like a form letter. Demonstrate that you know enough about the employer or position to relate your background to the employer or position. Mention specific qualifications which make you a good fit for the employer’s needs. Focus on what you can do for the employer, not what the employer can do for you. This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is attached. Mention other attachments if required to apply for a position.

3rd paragraph: Indicate that you would like the opportunity to interview for a position or to talk with the employer to learn more about their opportunities or hiring plans. State what you will do to follow up, such as call or email the employer within two weeks. If you will be in the employer’s location and could offer to schedule a visit, indicate when. State that you would be glad to provide the employer with any additional information needed. Thank the person for her/his/their consideration.

4th paragraph optional if best to split some of content above.

Sincerely, Your first and last name Address as town/city, state (optional zip code) (You are not required to give your street address; lean toward protecting your privacy, especially when you do not know how your email might be forwarded / shared.) Phone number Email address

Letter of application / letter of inquiry

Generally letters fall into two categories, but the bottom line is to write what makes sense based on the information you have.

• Letter of application: applying for a specific, advertised opening. See sample letters below.
• Letter of inquiry: expressing interest in an organization, but you are not certain if there are current openings. See sample letters below.

The purpose of the samples is not to give you something to copy, but to show examples; the content of your letters will be unique to you depending on your situation and the people to whom you write.

Sample 3.1 — Letter of application, document format

Blacksburg, Virginia    |   540-555-0000   |   (emailaddress)@vt.edu

February 2, 20XY

Dr. Michelle Rhodes Principal, Wolftrap Elementary School 1205 Beulah Road Vienna, VA 22182

Dear Dr. Rhodes:

Thank you for speaking with me on February 18, after the Family and Child Development seminar at Virginia Tech. I appreciated your perspective on balancing the needs of children and the community during difficult economic times. This letter is to express my interest in upper elementary grade teaching positions discussed at the seminar. I will complete my M.Ed. in Curriculum and Instruction at Virginia Tech in May 20XY, and will be available for employment as soon as needed for the 20XY-XZ school year.

My teacher preparation program at Virginia Tech has included a full academic year of student teaching. Last semester I taught fourth grade and this semester am teaching fifth grade. These valuable experiences have afforded me the opportunity to:

• Develop lesson plans on a wide range of topics and varying levels of academic ability;
• Work with emotionally and physically challenged students in a total inclusion program;
• Observe and participate in effective classroom management approaches;
• Assist with parent-teacher conferences;
• Complete in-service sessions on diversity, math and reading skills, and community relations.

My experience includes teaching in a private day care facility, and in Virginia Tech’s Child Development Laboratory. Both these facilities are NAEYC-accredited and adhere to the highest standards. At both locations, I led small- and large-group developmentally appropriate activities for elementary-aged children, and practiced strict safety protocols.

I am enthusiastic about putting my knowledge and experience into practice in a full-time teaching position. In a month, in early March, I will be in Vienna, and I would very much like to visit the school while in session and shadow teachers. I will stay in touch with you to make arrangement for this. Thank you very much for sharing your knowledge and contributing to the professional development of those of us entering the teaching profession.

Sincerely, Averill Harrington

Sample 3.2 — Letter of application, email format

Subject line:  (logical to recipient!)  Application for sales representative for mid-Atlantic area

April 14, 20XY

Mr. William Jackson Employment Manager Biochem Corporation 13764 Jefferson Parkway Roanoke, VA 24019 [email protected]

Dear Mr. Jackson:

From the Biochem Corp website I learned about your need for a sales representative for the Virginia, Maryland, and North Carolina areas. I am very interested in this position, and believe that my education and employment background are very well matched for the position.

You indicate that a requirement for the position is a track record of success in meeting sales goals. I have done this. After completion of my B.S. in biology, and prior to beginning my master’s degree in marketing, I worked for two years as a sales representative with a regional whole foods company.  My efforts yielded success in new business development, and my sales volume consistently met or exceeded company goals. I would like to repeat that success in the biochemical industry, using my academic background in science and business. I will complete my M.S. in marketing in mid-May and will be available to begin employment in early June.

Attached is my resume, which more fully details my qualifications for the position.

I look forward to talking with you regarding sales opportunities with Biochem Corp. Within the next two weeks I will contact you to confirm that you received my email and resume and to answer any questions you may have.

Thank you very kindly for your consideration.

Sincerely, Harper A. Johnson Blacksburg, Virginia 540-555-8888 [email protected]

Sample 3.3 — Letter of application, email format

Subject line:  (logical to recipient!)  Application for marketing research position #031210-528

March 14, 20XY

Ms. Charlene Prince Director of Personnel Large National Finance Corporation Roanoke, VA 24040 [email protected]

Dear Ms. Prince:

Thank you for speaking with me yesterday. As I indicated, I would like to apply for the marketing research position (#031210-528) advertised on Indeed. With my undergraduate research background, my training in psychology and sociology, and my work experience, I believe I could make a valuable contribution to Large National Finance Corporation in this position.

In May I will complete my B.S. in Psychology with a minor in Sociology, at Virginia Tech. As part of the requirements for this degree, I am involved in a senior marketing research project that has given me experience interviewing and surveying research subjects and assisting with data analysis. I also have completed a course in statistics and research methods.

My experience also includes working part-time as a bookkeeper in a small, successful, independent bookstore with an annual budget of approximately $150,000.  Because of the small size of this business, I have been exposed to and participated in most aspects of managing a business, including advertising and marketing.  As the bookkeeper, I produced monthly sales reports that allow the owner/buyer to project seasonal inventory needs. I also assisted with the development of ideas for special promotional events and calculated book sales proceeds after each event in order to evaluate its success.

I believe my combination of business experience and social science research training is an excellent match for the marketing research position at Large National. My resume is attached. Thank you very much for your consideration, and I look forward to receiving your reply.

Sincerely, Alexi Lawrence Blacksburg, VA 24060 540-555-1234 [email protected]

Sample 3.4 — Letter of application, email format

Subject: Application for building construction position after graduation

Ms. Riley Wilson Personnel Director Anderson Construction Company Rockville, MD

Dear Ms. Wilson:

I am following up after speaking with you at the construction industry career fair at Virginia Tech last week. Thank you for your time in sharing so much helpful information with me. Next May I will complete my bachelor's degree in building construction, and believe that my education, experience, and values make me an excellent candidate to join your team.

Each summer for the last five years I have worked at various levels in the construction industry. As indicated on my attached resume, I have worked as a general laborer, a skilled carpenter, and last summer served as assistant construction manager on a two-million dollar residential construction project.

The Anderson Construction projects are familiar to me, and my aspiration is to work for a company that has your values of service to the community through support of youth activities. One of my volunteer activities is coaching youth soccer, and I believe in the individual and community benefits of involving youth in recreational sports. I hope for the opportunity to interview with you, and will follow up with you.

Thank you for your consideration.

Sincerely, Jesse Bimal Blacksburg, Virginia 540-555-4523 [email protected]

Sample 3.5 — Letter of inquiry about employment possibilities, email fomat

Subject:  (logical to recipient!)  Inquiry about software engineering position after completion of M.S. in computer engineering

December 12, 20XY

Mr. Robert Burns President, Template Division Megatek Corporation Arlington, VA 22207 [email protected]

Dear Mr. Burns:

Next May I will complete my master of science in computer engineering at Virginia Tech. I found information about Megatek through an information session offered through the career center at my university, and am very excited about the career path options you offer for software engineers. I believe there is an excellent fit between my skills and interests and your needs.

As a graduate student, I am one of six members on a software development team in which we are writing a computer-aided aircraft design program for NASA. My responsibilities include designing, coding, and testing of a graphical portion of the program which requires the use of VWXDF for graphics input and output. I have a strong background in CAD, software development, and engineering, and believe that these skills would benefit the designing and manufacturing aspects of template software.  Attached is my resume with further details.

My qualifications equip me to make a contribution to the project areas in which your division of Megatik is expanding efforts.  I would appreciate the opportunity to discuss a position with you, and will contact you in a week to ten days to answer any questions you may have.  Thank you for your consideration.

Sincerely, Morgan Stevens Blacksburg, Virginia  |  540-555-2556 [email protected]

Sample 3.6 — Letter of inquiry about internship opportunities, email version

Subj: Wilderness Challenge internship position

January 12, 20XY

Ms. Sylvia Range Special Programs Assistant Marion County Family Court Wilderness Challenge Marion, VA 24560

Dear Ms. Range:

This semester I am a junior at Virginia Tech, working toward my bachelor's degree in family and child development. I am seeking an internship for this summer 20XY, and while researching opportunities in the field of youth development, I found your program. I am writing to inquire about possible internship opportunities with the Marion County Family Court Wilderness Challenge.

My work background and coursework have supplied me with many skills and an understanding of encouraging development of adolescents; for example:

• 10 hours per week as a volunteer hotline assistant for a local intervention center. After a 50-hour training program, I counseled teenagers about personal concerns and referred them, when necessary, to appropriate professional services for additional help.
• Wellness coordinator in my campus residence hall, which requires me to establish rapport with fifty residents and coach them on personal matters, university policies, and encourage healthy self-management habits to be successful in college.

My attached resume provides additional details about my background.

I will be in the Marion area during my spring break, March x-xx.  I will call you next week to see if it would be possible to meet with you in early March to discuss your program.

Sincerely, Sinclair Sosa Blacksburg, Virginia | 540-555-2233 | [email protected]

Sample 4.1 — Information seeking letter, email version

Mr. Idris Webb Delon Hampton and Associates Washington, DC

Dear Mr. Webb:

Next May I will complete my bachelor’s degree in Architecture at Virginia Tech, and am researching employment opportunities in the Washington metro area. I obtained your name from Professor (LastName) who teaches my professional seminar class this semester. S/he indicated that you had volunteered to provide highly motivated graduating students with career advice, and I hope that your schedule will permit you to allow me to ask for some of your time and advice. I am particularly interested in historic preservation and have done research on the DHA website to learn that your firm does work in this area. I am also interested in learning how the architects in your firm began their careers. My resume is attached simply to give you some information about my background and project work.

Within two weeks I will call you to arrange a time to speak to you by Zoom or perhaps visit your office if that would be convenient. I will be in the Washington area during the week of November 22. I very much appreciate your time and consideration of my request, and I look forward to talking with you.

Sincerely, Adara Alba Blacksburg, Virginia 540-555-1123 [email protected]

Sample 5.2 — Follow-up letter to information seeking meeting, email version

Subject:  (logical to recipient!)  Thank you for meeting Tuesday, Nov. 23

Mr. Javier Delon Delon Hampton and Associates Washington, DC 

Dear Mr. Delon:

Thank you so much for taking time from your busy schedule to meet with me on Tuesday. It was very helpful to me to learn so much about the current projects of Delon Hampton and Associates and the career paths of several of your staff. I appreciate your reviewing my portfolio and encouraging my career plans. I also enjoyed meeting Mil Menzur, and am glad to have her suggestions on how I can make the most productive use of my last semester prior to graduation.

Based on what I learned from my visit to your firm and other research I have done, I am very interested in being considered for employment with DHA in the future. I will be available to begin work after I graduate in May 20ZY. As you saw from my portfolio, I have developed strong skills in the area of historical documentation and this is a good match for the types of projects in which your firm specializes. My updated resume is attached to serve as a reminder of my background, some of which I discussed with you when we met.

During the next few months I will stay in contact with you in hopes that there may be an opportunity to join your firm. Thank you again for your generous help and guidance.

Sincerely, Kai Kalani Blacksburg, VA 24060 540-555-1123 [email protected]

Career Fairs

Access the full PDF guide for detailed career fair advice.

Watch our video on interviewing . 

In a hurry? Read our Quick Tips guide and watch our Overview video . 

Headed to a virtual career fair? Read and watch more on this topic.

What to Expect

Career fairs typically last several hours, and feature booths of employers who are hiring for different majors.

Fairs are busy. Be prepared to discuss your qualifications, motivations, and knowledge of the company in a direct and efficient manner. You will also likely have to wait in a long line. Furthermore, once you leave the fair, you will have to rejoin the line to re-enter.

Appropriate attire is business casual or professional. When in doubt, dress up. However, wear comfortable footwear as you will be on your feet for a while. Backpacks are also acceptable to wear—employers know you are a student. Do not leave your backpacks or other property on the floor unattended, or it will be collected and removed.  

Getting Ready

• Research attending companies – you will see a list on the event page in Handshake.
• Make a list of 5 target companies that are hiring for your major
• Print resumes – a few more than you think you’ll need
• Bring water and necessities, but don’t overload your backpack
• Practice your elevator pitch

Connect With Employers

Creating and practicing an elevator pitch is particularly important. This short conversation starter lets an employer know your skills, background, and motivation to join their company.

The elevator pitch is unique to you. Ask yourself, “what does this employer need to know about me in order to see how I am a good fit for their open roles?

Consider mentioning topics such as:

• Academic projects/assignments
• Personal/self-guided projects
• Previous work experience
• Athletics/volunteering/leadership/clubs

Be sure to mention not only your background, but also state specifically why that past experience would help you succeed in the role.

Collect contact information before you leave a conversation. Business cards and emails are best.

Nervous about networking? Chat with a consultant .

After the Fair

Send a thank-you note to each employer you met. If possible, include a reference to part of your conversation to demonstrate that the meeting was meaningful to you. Apply for open positions. Your cover letter is a great spot to reference your new connection at the company and express how that conversation made you even more interested in the company.

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Write a Cover Letter

A cover letter is a formal business letter that serves as an introduction to your résumé and as a tool to market yourself to employers. A cover letter may accompany résumés you submit to employers during the job search process but is not necessary to distribute at career fairs or other networking events. A good cover letter will describe the reasons why the employer should consider inviting you for an interview. Learn more about writing cover letters by accessing the resources below.

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What To Expect At A Teacher Job Fair (Solid Tips)

Published on:

• April 16, 2023

No matter what your field is, a job fair may become a great opportunity to find your dream job in a reputable institute.

Even if you are a teacher, it may be the best place to land a job or at least get shortlisted for an interview.

You should make the most out of this opportunity to meet and mingle with potential decision-makers for hiring a teacher.

It’s a platform to widen your network to open doors to new opportunities and socializing with counterparts from the education sector.

Teaching job fairs and exhibitions offer job positions and may offer some benefits as well. It’s an ideal platform to know the hiring trends in the teaching profession.

You may see yourself going through screening tests or processes with certain schools, colleges, and universities without an interview.

It gives you an additional pondering point to add some value to your credentials to land a better job in the near future. Such fairs give you a wide range of options to drop your resume for many positions.

Resume Template

Know Details about Participating Schools, Colleges, Universities

Make thorough research rounding off details about participating schools, colleges, and universities at the teaching-fair. Ensure you know their requirements and what they have to offer.

As most of them may ask this intriguing question, what brought you here to work for our school? Your response to this question can make or break your impression. So, reply to it in the best manner to suffice their search in this question.

You should know about their demographics, mission statements, and key personnel conducting this exercise. Moreover, you should search for what profile or credential they are looking to hire?

All this pre-hand information will prepare you for the interview and improve your chances of landing a job. This way, you know what type of teacher they are looking for during short-listing or an interview.

Preparing for Teaching Job Fair

The foremost part is your  teacher resume  for orientation purposes. The more information you gain, the better resume you can create. A resume workshop for student teachers can help you build an impressive resume.

Many fair organizers go for Online Registration

Many organizers would give you an option to upload your resume online prior to a fair day. You should do it – this makes a good impact on that school’s organizing team taking part in the fair.

Portfolio – Your Resume and Cover Letter

You may ensure your resume and the covering letter represent you as the best candidate for the position you are applying for.

It should cover your experience, passion, and personality besides the credentials. In a manner, these documents should make you look like a valuable addition to recruiters.

Highlight your achievements, results coming from your academic papers. Tell them unique methods or show your can-do attitude. Your resume should include some tangible perspective for an employer to remember about you.

It is important for a teacher to show their recruiter they have produced certain results through different methods and skills. Mention the challenging task you had to deal with, how you resolved it, and achieved improved results.

This will prepare you for the big day.

Related:  Elementary Teacher Resume

What are your goals for attending the Teaching Career Fair?

What goal will you achieve by attending a Teaching Career Fair? You should set an aim if you intend to get success in the teaching job fair.

You may set certain targets about how many introductions you may able to make during the visit. A shortlist of participants will help you prepare better for the big day. You may get resume betterment advice if you are a new teacher without experience.

Related:  School Counselor Resume

You are at the Teaching Job Fair

After all the homework, you are all set to go to the event. But you still have to take care of certain things and ensure to leave the best impression on the recruiters. For this, you have to follow the tips mentioned below.

Remember, even simple things can still make a lot of difference once you are at the fair.

Early arrival

You should reach early to ensure you get the most out of this opportunity than others. This may help you avoid long queues. Early arrival will ensure you are reaching the potential hiring people before others.

Fresh presentation

Early arrival works equally well for you and the recruiters. Fresh mind, positive attitude, and well-preparedness may help you do exceptionally well at the interviews.

Professional Attire

You should present yourself in the best manner and dress up professionally. Casual dressing won’t help you leave a lasting impression.

That means you should:

• Wear clean Ironed clothes with no wrinkles that fit well
• Choose colors like gray, navy blue, or black suit with a white or light-colored shirt
• Women can wear a skirt or slacks, blouse. A button-down shirt is also a good option
• No strong perfumes or colognes
• Wear simple jewelry
• Wear minimal or natural makeup
• Wear comfortable shoes

Your professional dressing will make it easier for you to grab the recruiters’ attention and precisely stay on their employment option. Wearing distracting, bright, or fluorescent colors will not serve the purpose.

Related:  Professor Resume Samples

Self-confidence

Walkup to the recruiter directly and offer an assertive, firm handshake, even if you know that the school is not hiring teachers for the subject you teach.

Introduction

Introduce yourself, and tell them about the subject you can teach, your aim, your knowledge about that school, and your teaching experience, of course. Maintain eye contact with the interviewers and respond to their questions politely.

Before leaving,

• Check with them about their in-house process for hiring and the deadline for applying for the position.
• Establish your interest in the vacant post.
• Get the contact details of the person who is managing the hiring process. You can send thank you emails to your preferred employers for arranging this job fair.
• Personalize the messages by mentioning how your skills align with their mission and why you are the best candidate.

Miscellaneous

Don’t forget to keep a pen, notebook, list of target schools, copies of your resume, etc., in your bag. You must also have other documents you may need to fill out forms or applications.

Teaching fairs are job hunting places for you and draw a big crowd. Thus, if you want to stand out, you should bring your best, most organized, current teaching portfolio for all recruiters.

A resume is your career-making tool, so make sure it covers all important information that may help you land a job.

In the pre-fair preparedness stage, familiarize yourself with such methods as well. This will enable you to show the best about your teaching capabilities.

Dress up professionally and maintain a positive attitude during interviews. Most importantly, don’t forget to follow up.

Try attending more teacher job fairs; this will multiply your chances to land a job in a school offering better terms.

Marissa Letendre, SPHR, SHRM-SCP

Marissa Letendre is a senior HR leader and resume expert with over 12 years of experience. She has worked for both startups and Fortune 50 corporations and has helped thousands land jobs at top companies. Marissa has written on a wide range of topics, including employee engagement, career development, resumes, job searching, recruiting, and organizational effectiveness and has been featured on sites such as Slack and The Undercover Recruiter.

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Get More Quality Hires With an Effective Candidate Follow-up Strategy

• April 3, 2024

When you engage in a career fair, you’re going to run into eager candidates of all styles, stripes, and banners. But the candidates that stand out are always sharp, informed, and engaging. If you’re going to get those candidates, you’ll need recruiters who are prepared to tackle any questions and problems presented to them.

Check out this detailed job fair planning checklist to make the most out of the campus recruiting event. Combined with solutions such as Rakuna’s  Mobile Recruiting App , a modern recruiting team can quickly develop and execute their career fair recruitment strategy and attract suitable candidates without breaking a sweat.

Pre-Event Checklist

• Early Registration is Key : Register for the career fair well in advance to secure your spot and take advantage of any early-bird rates the sponsoring organization offers. This ensures your presence and helps you save on costs.
• Confirm Attendees : Before the career fair, confirm the attendance of your recruitment team and support staff. Knowing who will be there allows you to ensure comprehensive representation, with everyone on the same page.
• Travel Arrangements : If your team needs to travel to the career fair location, make travel arrangements early. Booking flights, accommodations, and transportation in advance ensures a smooth and hassle-free experience.
• Order Essential Materials : Prepare by ordering all necessary company materials in advance. This includes brochures, pens, giveaways, and benefits brochures that will help convey your message to potential candidates.
• Marketing Materials : Order any company display or marketing items that will set your booth apart. Attracting attention with eye-catching materials and displays is essential for a successful career fair.
• Coordinate with the Organizer : Reach out to the sponsoring organization to coordinate any pre-fair events that come with your package. This may include advertising, meet-and-greets, sponsorship of giveaways, and on-site interviews.
• Special Invitations : Extend special invitations to pre-registered candidates or those with unique connections or interests. This personal touch can increase attendance and engagement, maximizing the value of your presence at the fair.
• Prepare Your Team : Gather your recruiters and brand ambassadors before the event. Brief them on their roles, discuss expectations, answer questions, and equip them with the tools and forms necessary for collecting critical data. Recruiters also need to prepare a  post-career fair communication  to guarantee positive candidate experience and give you an upper hand in winning top talents.
• Host a Seminar : Consider hosting a seminar for your recruitment team to address contemporary labor and job market topics. Cover issues such as hiring employees, retraining, and addressing the concerns of the current Gen Z workforce to stay ahead.
• Highlight Added Perks : Communicate any additional benefits or perks to pre-registered candidates, such as exclusive workshops for screened job seekers. These offerings can make your company stand out and attract top talent.
• Venue Readiness : Inspect the event venue ahead of time. Ensure it is clean, organized, and ready to welcome attendees. A well-prepared venue sets the stage for a professional and positive experience.
• Optimize Booth Placement : Fine-tune the placement and arrangement of your booths and tables. Strategic positioning ensures maximum visibility and access, making it easier for attendees to engage with your team.
• Interview Spaces : Optionally, designate quieter interview locations away from the noise and activity of the career fair. These private spaces facilitate focused discussions and interviews with potential candidates.
• Strategic Staff Placement : Determine strategic locations for your job fair staff. Placing them strategically allows them to efficiently assist job seekers and employers, enhancing the overall event experience.
• Recruitment Materials : Ensure that your recruitment team has all the necessary materials on hand, including name tags, merchandise, and informational pamphlets. Equipped with these tools, they can engage with candidates effectively.
• Staff Training : Provide clear instructions to your staff, covering tasks such as greeting attendees, providing directions, and answering inquiries. A well-trained team enhances the professional atmosphere and ensures that attendees have a positive experience.
• Announce Vacancies : Make job vacancy announcements highly visible. Post them at accessible locations within the career fair or on your company’s landing page. This enables participants to quickly locate the job opportunities they are seeking.
• Pre-Event Reminder : A week before the event, send a reminder to all company representatives participating in the career fair. This ensures that everyone is well-prepared and that your team is aligned and ready for the event.

Want more details on  Campus Recruiting Strategy ? Check out our detailed guide on the topic!

Event Day Checklist

Early Arrival: Arrive at least one hour before the career fair starts. This ensures you have ample time for setup, making your booth and materials ready for attendees.

• Welcome Team : Place volunteers at the entrance to greet and guide participants. If possible, have them escort attendees to your booth or distribute evaluation forms during the fair.
• Special Interest Representatives : Assign representatives for special interest groups like alumni brand ambassadors and diversity & inclusion members. They can connect with attendees who share these affiliations, creating a personalized experience.
• Streamlined Applications : Simplify the application process by setting up laptops connected to your company’s online application page or using Rakuna’s Campus & Event Recruiting Kiosk Mode. This makes applying for positions convenient for attendees.
• Stay Throughout : Be present for the entire duration of the career fair. Coordinate breaks with your team, ensuring that recruiters who can’t take a break are comfortable and supported.
• Engagement Options : Allow attendees not yet ready to apply to sign up for recruiting information or provide their resume details, if appropriate. This keeps the door open for potential future interactions.
• Capture Memories : Take photos or videos of the job fair. These visuals can be valuable for subsequent promotional materials or training, showcasing your participation and success.
• Post-Event Wrap-Up : After the event, break down your career fair table and displays. If needed, make arrangements for shipping items back to the office, ensuring a smooth post-event transition and follow-up activities.
• Data Collection : Gather data on the number of candidates you engaged with, applications and resumes received, qualified applications, interviews scheduled, resulting hires, and any other pertinent information. This data is critical for post-fair analysis.  Rakuna’s Campus & Event Recruiting Solution  can help you manage all that data better. You can quickly qualify applicants and prepare a follow-up plan in much less time than you would with stacks of paper resumes.

After the Fair

• Resume Review and Response : Review all resumes collected at the career fair and respond to applicants promptly. If no resumes were obtained, check your company’s applicant tracking system, event landing page, or event email for new applications resulting from the fair.

Rakuna Student Survey  reveals valuable insights:

90% of respondents prefer to use email and phone as their favorite professional communication channels and hear from recruiters within one week after the first interaction.

• Thank You Letters : If applicable, send thank you letters or appropriate correspondence to individuals who attended meet-and-greets, on-site interviews, or other significant interactions. Express gratitude and maintain professional connections.
• Document Management : Organize and store documents and materials for future job fairs. This includes budgets, forms, letters, lists, memos, signs, posters, templates, press releases, advertising materials, and all relevant planning documents.
• Evaluation Summary : Summarize feedback from your recruiters and participant evaluation forms. Provide summarized comments and report this information to management. Compare the data with results from previous career fair events for insights.
• Post-Event Debrief : Within 10 days after the fair, gather your recruiters and brand ambassadors. Collect their data, discuss their experiences, and welcome their suggestions for improvements. This debriefing helps fine-tune your approach for the next event.
• Future Fair Consideration : Decide whether your company will attend the career fair again. If so, make arrangements to include expenses in the following year’s budget if applicable. Planning ahead ensures that your participation is well-prepared and budgeted for.
• Continuous Improvement : Lastly, incorporate feedback and suggestions into the planning of the next job fair. Strive to improve each event, refining your strategies, and enhancing the overall experience for both recruiters and candidates.

To Conclude

And that’s 34 points in a career fair checklist, from what to prepare pre-event, to post-event actions. We hope that we have provided you with productive ideas when it comes to streamlining your recruiting strategy – candidate management, event management, and communication plans!

About Rakuna Event & Campus Recruiting Solution

Whether it is in-person or virtual recruiting events, we always have your back covered. Streamline your event recruiting operations seamlessly on one single platform.

With Rakuna’s Event & Campus Recruiting Solution, you can: 

• Impress your candidates with paperless technology at recruiting events. Let Rakuna’s Mobile Recruiting App handle the data collection while your team converse and forge authentic connections, taking full advantage of face-to-face interactions.
• Leverage the Rakuna dashboard to plan, track, and promote all recruiting events, review candidates’ data and recruiters’ evaluations, collaborate with hiring managers, and automate communication with candidates pre and post-events.
• Have a complete view of all existing events’ results, whether in-person, virtual, or hybrid, to analyze past performance and allocate resources accordingly. Focus on delivering results rather than busy the mind with administrative burdens.

Want to see Rakuna in action?  Book a FREE demo with us !

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Fall 2024 Career Fairs Open for Employer Registration on June 1st

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The Career & Co-op Center at UMass Lowell is hosting four career fairs during the Fall 2024 semester. With so much variety, we’re sure you’ll find a fair for your recruiting needs.

Our career fairs are excellent opportunities to for employers to fill co-op, intern, and early career full-time jobs. for questions about our fairs, please contact:, karen o’donnell manager, business operations & events phone: 978-934-2733 email: [email protected], fall 2024 career fairs, careers in business fair   – thursday, september 24: 3:30 – 6 p.m. careers in stem fair  – thursday, october 3, 4-7 p.m. careers in healthcare fair  – monday, october 28: 11 a.m. – 1:30 p.m. careers in human services fair   – tuesday, october 28: 3:30 – 5:30 p.m..