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How to Write an Effective Application Letter [with Example & Tips]

By Sheila Kravitz

11 min read

An application letter is a vital document in any job seeker’s arsenal, at the same level of importance as resumes and cover letters. It’s often an applicant’s first point of contact with recruiters and hiring managers .

So, how do you write an effective job application letter to highlight your skills and experience, capture the potential employer’s attention, and increase your chances of getting a job? These are the questions that we’re going to answer in this article while also giving you concrete examples and expert tips that’ll make your letter shine.

Without further ado, let’s jump right in!

Key Takeaways

An application letter is a document similar to a cover letter or a resume that job seekers submit when they are interested in a role .

The document is similar to a cover letter, and it should follow business letter formatting .

Before writing an application letter, you should research the company and read the job ad to find out which skills and qualifications are needed.

An introductory paragraph should be attention-grabbing , highlighting the amount of experience you have and at least one highly impressive accomplishment.

The middle portion of the document should be all about your skills and achievements relevant to the job.

A call to action toward the end of the letter increases your chances of being invited for an interview.

What is a Job Application Letter?

A job application letter is a document that’s in many ways similar to a cover letter. It’s written and sent with the purpose of applying for a job . As such, it should convey valuable information about your skills, experience, and motivation for the role that you’re applying for.

However, while a cover letter is a supplementary document to a resume , a job application letter is typically a standalone document and should be sent without additional attachments. As a result, it needs to be longer and more detailed than a cover letter.

Still, an application letter should be a concise, one-page document that serves as an elevator pitch. Use it to get in touch with potential employers and make a lasting first impression that can secure you an interview and expedite the hiring process.

The Best Way to Format Your Job Application Letter

The best way to format your job application letter is to follow the business letter format and layout . This includes organizing the information in a specific way and ensuring that your document is visually clean.

Here’s how to arrange the information in your application letter:

Job Application Letter Format

Contact information

A formal salutation

A catchy introductory paragraph

The middle portion, with your skills and achievements

A closing paragraph with a call to action

A cordial letter closing with your sign-off

This is the optimal structure to follow when writing a job application letter, as it gives hiring managers the chance to see what they want to see exactly when they want to.

Now let’s see how you can create an impeccable layout for your application letter:

Job Application Letter Layout Guidelines

Your document should be one page long .

Choose an appropriate font for your application letter, like Calibri or Helvetica.

Set the font size between 10 and 12 pt.

Adjust margins to at least 1 inch on all sides.

Use 1.0 or 1.15 line spacing and insert an additional line between paragraphs.

Align text to the left or use justified alignment.

A Step-by-Step Guide to Writing a Perfect Application Letter

Let’s learn how to write an application letter for a job with a step-by-step guide that’ll show you how to craft every part of it.

#1. Research the Company

Researching the company is the first step before you even start writing your application letter . This is crucial, as your document has the best chance of garnering attention from hiring managers if it’s tailored and relevant to the position that you’re applying for.

That’s because every job is different, and even similar roles within the same industry require different sets of skills and experiences. By looking into the organization that you want to join, examining the job ad, and paying attention to the requirements, you’ll be able to pinpoint exactly what hiring managers and employers look for in candidates .

After that, you’ll be able to lean on those experiences, as well as the hard and soft skills that you know are necessary for the job. That’ll set you apart from other candidates with generic application letters that don’t entirely match the posted requirements.

#2. Write an Introduction

Writing a strong introductory paragraph is one of the most important steps in the process of crafting an application letter. It’s your way of grabbing the reader’s attention and persuading them to check out the rest of your document.

Hiring managers are busy professionals and sometimes merely skim through application letters , spending just a couple of seconds on each. That’s why you want the first few sentences to be as captivating as possible.

Use this paragraph to mention the position that you’re applying for, emphasize how much experience you have , and highlight one or two particularly notable accomplishments.

Here’s an example:

Introduction Example

I am writing to express my interest in the architect position at Sky Vision Inc., as advertised on your website. With more than 11 years of experience in residential design and project management, as well as a Global Award for Sustainable Architecture under my belt, I am confident that I’ll be able to contribute to your esteemed organization and lead your large-scale projects.

#3. Emphasize Your Skills & Achievements

Once you have the hiring manager’s attention, it’s time to impress them with your skills and achievements . Remember that the goal is to be as relevant as possible, so focus on those accomplishments that indicate how you are going to perform in their company should they hire you.

One of the best ways to make this part of your application letter pop is to use numbers for quantification . They add measurable value to your accomplishments, adding credibility to them and making them stand out in the eyes of hiring managers.

Let’s see that in an example:

Emphasize Skills & Achievements Example

I have a proven track record of handling more than 50 projects from inception to completion, within budget, and with no missed deadlines. One of my biggest accomplishments was carrying out a $35 million project and achieving a delivery time 13% faster than the industry standard.

#4. Say Why You’re a Good Fit for the Role

In addition to accentuating your skills and experience, you should stress that you’re the perfect person for the role you’re applying for. This builds on the qualifications that you already talked about to show potential employers how they are going to benefit from hiring you .

To achieve this goal, you can point out the moments when your previous employers prospered from your work , such as how you helped them gain new clients, boost their revenue, improve their business, and more.

Why You’re a Good Fit for the Role Example

Exceptional skills in design software like AutoCAD and Revit, coupled with a commitment to green and user-centric architecture, garnered me a 96% user satisfaction rate and an increase in the company’s repeat business by 67%.

#5. Close Your Letter With a CTA

You should take the opportunity to include a call to action (CTA) toward the end of your application letter. A CTA is a marketing term describing something created to elicit a response .

In terms of an application letter, a CTA can be an invitation for hiring managers to contact you for an interview . This one simple sentence can vastly improve your chances and secure you the next step in the hiring process.

Close the Letter With CTA Example

Thank you for your time. I would love the opportunity to discuss my qualifications over an interview and explain further how I could contribute to your organization.

Let’s put what we’ve learned into practice and check out a complete application letter example :

Application Letter Example

3 Tips for Crafting an Effective Job Application Letter

Let’s wrap it up with a couple of expert tips that’ll help you craft the best application letter for a job vacancy:

Job Application Letter Writing Tips

Show that you’re interested in the company. Mention something specific about the organization that you want to join that compelled you to apply to them in particular. That’ll set you apart from the competition, as it shows true passion and indicates that you’re already familiar with their work.

Address the reader by their name. Greeting the reader by their name creates a connection right from the get-go. It’s a great way to build rapport and show that you went the extra mile to research the company.

Write a new job application letter for every position. Don’t submit the same application letter every time you apply for a new job. Even slight modifications can still make your document look generic. For maximum chances with recruiters, your best bet is to write a new one every time.

Final Thoughts

Writing a strong application letter is a skill in and of itself. It represents a combination of research skills, communication skills , writing skills , attention to detail, and more. However, learning this ability is crucial, as it opens doors to invaluable opportunities and helps you move your career in the right direction.

Fortunately, learning to write this document is not that difficult once you understand the basics . The format and layout remain the same, regardless of the career or role that you’re applying for. One application letter sample works for any position; you just need to adapt it to suit your needs.

That’s why we’ve provided step-by-step instructions and a complete example of an application letter, arming you with all the knowledge you need. Best of luck getting the job of your dreams!

Application Letter FAQ

#1. when do you need a job application letter.

You need a job application letter when you’re applying for a role , and you want to stand out among the competition. This document serves as a testament to your skills and experience, and its goal is to portray you as a qualified candidate who’s perfect for the job.

#2. Is a letter of application the same as a cover letter?

A letter of application is not the same as a cover letter , but they share many similarities. The two documents have the same formatting, and both convey valuable information about your competence. However, a cover letter supplements your resume, while an application letter is a standalone and more comprehensive document.

#3. How do I write an application letter that stands out?

To write an application letter that stands out, focus on the skills and accomplishments that are relevant to the job that you’re applying for . Use an attention-grabbing introductory paragraph and include a call to action toward the end. Finally, leverage numbers to add measurable value to your achievements.

Create your cover letter once, use it everywhere

Letter Templates & Example

The Perfect Application Letter for Employment Sample Brainly: Tips and Examples

Are you looking for a job and struggling to write an impressive application letter? Look no further, as we have prepared a sample application letter for employment on Brainly! We understand that crafting an application letter can be a daunting task, which is why we’ve decided to provide a simple and straightforward example that you can use as a guide. Our application letter for employment sample Brainly provides a framework that you can personalize and edit as needed to make sure you communicate your qualifications and skills effectively. Find out more about how to write an effective and persuasive application letter by reading our sample and utilize it to get one step closer to landing your dream job!

The Best Structure for an Employment Application Letter Sample

When applying for a job, one of the most important things that you need to do is to create an application letter that stands out from the rest. Your application letter is the first thing that your prospective employer will see, so it’s crucial that you get it right. In this article, we’ll be discussing the best structure for an employment application letter sample.

The first thing that you need to do is to introduce yourself and specify the position that you are applying for. You should start by indicating your interest in the job position and why you are applying. Be sure to include the name of the company and the job position you are applying for.

The next paragraph should be about your relevant work experience and skills that qualify you for the position. Be sure to use specific examples of how you have utilized your skills in previous roles. This part is crucial because it will show the employer that you are qualified for the role and that you have previous experience that makes you a good fit for the position.

The third paragraph should focus on your education and any certifications that you might have that are relevant to the job. This part is particularly important if the job requires certain qualifications or certifications. Highlighting your education and qualifications will show the employer that you have the knowledge and expertise necessary to excel in the position.

Finally, you should conclude your application letter by expressing your eagerness to discuss the opportunity further. You should thank the employer for taking the time to review your application and emphasize your enthusiasm for the job. Make sure to include your contact information and encourage them to reach out to you to schedule an interview.

In conclusion, writing an effective application letter requires careful thought and attention to detail. Follow the structure outlined above, and you’ll be on your way to crafting an impressive application letter that will get you noticed and help you land your dream job.

7 Samples of Application Letters for Employment

Sample 1: application letter for employment.

Dear Hiring Manager,

I am excited to apply for the position of Marketing Manager at XYZ Company. With over five years of experience in the marketing industry, I believe that I possess the necessary skills and qualifications to excel in this role. I have a proven track record of increasing brand awareness, generating leads, and driving revenue growth for my past employers.

In my current role as a Marketing Specialist, I have been responsible for developing and executing strategic marketing campaigns across various channels, including social media, email, and digital advertising. I have also conducted market research and analyzed data to identify new opportunities for growth. I am confident that my experience and skills make me a strong candidate for this position.

Thank you for your time and consideration. I look forward to the opportunity to discuss my application further.

Sample 2: Application Letter for Employment

I am writing to express my interest in the position of Software Developer at ABC Company. As a recent graduate with a degree in Computer Science, I am eager to apply my knowledge and skills to a challenging role in the software development industry.

During my studies, I gained a strong foundation in programming languages such as Java, Python, and C++. I also completed several projects using agile methodologies and gained experience in software design, development, and testing. I am confident that my technical skills, combined with my strong work ethic and eagerness to learn, would make me an asset to your team.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sample 3: Application Letter for Employment

I am excited to apply for the position of Human Resources Manager at LMN Company. With over ten years of experience in HR and a track record of effectively managing employee relations, performance management, and recruitment processes, I believe I possess the necessary skills to excel in this role.

In my current role as an HR Manager, I have been responsible for developing and implementing HR policies and practices, managing employee benefits programs, and overseeing recruitment and selection processes. I have also conducted regular performance evaluations and provided coaching and feedback to employees to ensure their ongoing development and success within the organization.

Thank you for your time and consideration. I look forward to the opportunity to discuss my qualifications further.

Sample 4: Application Letter for Employment

I am writing to express my interest in the position of Content Writer at DEF Company. With a passion for writing and a strong background in journalism and copywriting, I am confident that I would be an ideal candidate for this role.

As a freelance writer, I have been responsible for researching and developing content for various clients across different industries. I have also worked as a copywriter for a digital marketing agency, creating compelling copy for websites, social media, and email campaigns. In my current role, I serve as a contributing writer for a leading online news outlet.

Sample 5: Application Letter for Employment

I am excited to apply for the position of Sales Representative at GHI Company. With a passion for sales and a proven track record of achieving and exceeding sales targets, I believe that I would be an ideal candidate for this role.

In my most recent role as a Sales Manager, I was responsible for developing and executing sales strategies, managing a team of sales representatives, and overseeing the sales pipeline from lead generation to deal closure. I have a deep understanding of the sales process and the ability to build strong relationships with clients to drive revenue growth.

Sample 6: Application Letter for Employment

I am writing to express my interest in the position of Project Manager at JKL Company. With over five years of experience in project management and a track record of successfully delivering complex projects on time and within budget, I believe that I would be an ideal candidate for this role.

In my current role as a Project Manager, I am responsible for overseeing all aspects of a project, including planning, execution, and monitoring. I have experience working with cross-functional teams and have developed strong communication, leadership, and problem-solving skills.

Sample 7: Application Letter for Employment

I am excited to apply for the position of Customer Service Representative at MNO Company. With a passion for customer service and a track record of delivering exceptional customer experiences, I believe that I would be an ideal candidate for this role.

In my most recent role as a Customer Service Specialist, I was responsible for answering customer inquiries and resolving issues in a timely and effective manner. I have experience working with a wide range of customers and have developed strong listening, empathy, and problem-solving skills.

Tips for Writing an Effective Application Letter for Employment Sample

Writing an application letter for employment can be a daunting task, especially if you are new to the job market. However, there are various tips you can follow to ensure that your letter stands out and improves your chances of getting hired.

1. Tailor your letter to the specific job: Hiring managers receive many applications for a single job opening. Therefore, your letter should show that you have read and understood the job requirements and that you are the best candidate for the position. Make an effort to include relevant skills, experiences and achievements that align with the job description.

2. Be concise and clear: A hiring manager may have to go through dozens of applications, so it is important to make your letter easy to read and understand. Keep it short and to the point by avoiding unnecessary details and using simple language that showcases your writing skills.

3. Be professional: An application letter is a professional document that should reflect your professionalism and attention to detail. Use a standard font size and style, check for errors in spelling and grammar and address the hiring manager formally and respectfully.

4. Highlight your achievements: Your application letter should not just list your qualifications and experiences, but also highlight your achievements. Quantify your achievements wherever possible and explain how you have added value to your previous employers.

5. Request an interview: End your letter with a polite request for an interview to discuss how you can contribute to the company. This shows your enthusiasm for the position and your willingness to meet with the hiring manager in person.

By following these tips, you can increase your chances of getting hired and standing out in a crowded job market.

FAQs Related to Application Letter for Employment Sample Brainly

What is an application letter?

An application letter is a document that a job applicant sends to a prospective employer along with a resume. It is designed to introduce yourself, highlight your qualifications, and explain why you are the best fit for a particular job.

What should be included in an application letter?

An application letter should generally include an introduction, a brief summary of your qualifications, a statement of your interest in the position, and a closing paragraph. It should also be tailored to the specific job you are applying for.

How long should an application letter be?

An application letter should be one page or less. You want to keep it short and to the point, highlighting your most relevant qualifications and accomplishments.

What is the best way to start an application letter?

The best way to start an application letter is by addressing the hiring manager by name, if possible. You can also start with an attention-grabbing sentence that highlights your qualifications or interest in the job.

What is the difference between an application letter and a cover letter?

An application letter and a cover letter are essentially the same thing. The main difference is that an application letter is typically used to apply for a specific job, while a cover letter may be more general and used to introduce yourself to potential employers.

Should I include my salary requirements in my application letter?

It is generally not recommended to include your salary requirements in your application letter. It is best to wait until you are offered the job and then negotiate your salary.

How important is it to proofread my application letter?

It is extremely important to proofread your application letter before sending it to a potential employer. Spelling or grammatical errors can make a bad first impression and may cause the employer to reject your application.

That’s It!

Thank you for taking the time to read through our sample application letter for employment on Brainly. We hope it has been helpful and provided some useful insights on how to craft a compelling application letter. Keep in mind that every job application is unique and should be tailored to suit the specific requirements of the job you are applying for. So, take the time to do your research, and craft an excellent application letter that highlights your skills and achievements. Don’t forget to visit Brainly again for more informative articles and useful tips on various topics. Good luck with your job search!

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