purdue owl in text citations paraphrasing

Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Paraphrase: Write It in Your Own Words

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Learn to borrow from a source without plagiarizing. For more information on paraphrasing, as well as other ways to integrate sources into your paper, see the Purdue OWL handout Quoting Paraphrasing, and Summarizing . For more information about writing research papers, see our resource on this subject. Purdue students will want to make sure that they are familiar with Purdue's official academic dishonesty policy as well as any additional policies that their instructor has implemented. Another good resource for understanding plagiarism is the Statement on Plagiarism from the Council of Writing Program Administrators .

A paraphrase is...

• your own rendition of essential information and ideas expressed by someone else, presented in a new form.
• one legitimate way (when accompanied by accurate documentation) to borrow from a source.
• a more detailed restatement than a summary, which focuses concisely on a single main idea.

Paraphrasing is a valuable skill because...

• it is better than quoting information from an undistinguished passage.
• it helps you control the temptation to quote too much.
• the mental process required for successful paraphrasing helps you to grasp the full meaning of the original.

6 Steps to Effective Paraphrasing

• Reread the original passage until you understand its full meaning.
• Set the original aside, and write your paraphrase on a note card.
• Jot down a few words below your paraphrase to remind you later how you envision using this material. At the top of the note card, write a key word or phrase to indicate the subject of your paraphrase.
• Check your rendition with the original to make sure that your version accurately expresses all the essential information in a new form.
• Use quotation marks to identify any unique term or phraseology you have borrowed exactly from the source.
• Record the source (including the page) on your note card so that you can credit it easily if you decide to incorporate the material into your paper.

Some examples to compare

The original passage:

Students frequently overuse direct quotation in taking notes, and as a result they overuse quotations in the final [research] paper. Probably only about 10% of your final manuscript should appear as directly quoted matter. Therefore, you should strive to limit the amount of exact transcribing of source materials while taking notes. Lester, James D. Writing Research Papers . 2nd ed. (1976): 46-47.

A legitimate paraphrase:

In research papers students often quote excessively, failing to keep quoted material down to a desirable level. Since the problem usually originates during note taking, it is essential to minimize the material recorded verbatim (Lester 46-47).

An acceptable summary:

Students should take just a few notes in direct quotation from sources to help minimize the amount of quoted material in a research paper (Lester 46-47).

A plagiarized version:

Students often use too many direct quotations when they take notes, resulting in too many of them in the final research paper. In fact, probably only about 10% of the final copy should consist of directly quoted material. So it is important to limit the amount of source material copied while taking notes.

APA (7/e) Style Guide

• Style Features & Formatting

A Note on In-Text Citations

In-text citations, paraphrasing, direct quotations, a note on secondary sources, a note on personal communications.

• Formatting Tables & Figures
• Citing Textual Resources
• Citing Audiovisual Resources
• Citing Online Resources
• Avoiding Plagiarism
• Citing AI This link opens in a new window

Additional Resources

• Style and Grammar Guidelines (APA 7/e)
• Sample Papers (APA 7/e)
• APA Style Blog
• Purdue OWL APA 7/e Style Guide
• Santa Fe College Lawrence W. Tyree Library APA 7/e Guide
• Brenau University Trustee Library APA 7/e Tutorial

Chapter 8 of the  Publication Manual of the American Psychological Association, Seventh Edition  is dedicated to formatting in-text citations, paraphrases, and direct quotations. What is presented here is a brief overview on some of these topics  based on the rules found in the manual. For more details and exceptions to the rules, be sure to  reference the manual .

At the minimum, in-text citations require both the author last name and the publication date. Depending on the type of resource you are citing and whether you're quoting or paraphrasing, you may have to include additional information such as page or chapter numbers. 

You can create in-text citations in one of two ways:

• In a  parenthetical citation , all citation information is found within parentheses. See example below:

Falsely balanced news coverage can distort the public's perception of expert consensus on an issue (Koehler, 2016).

• In a  narrative citation , some or all citation information is incorporated into your text. See example below:

Koehler (2016) noted the dangers of falsely balanced news coverage.

If you're citing more than one source in a parenthetical citation, put the sources in alphabetical order and separate each work with a semicolon.

​Example Citations:

NOTE: For resources that contain authors whose names can be abbreviated - usually group authors - include the full name and abbreviation the first time you cite the resource and subsequently use only the abbreviation.

NOTE: If you have two resources whose abbreviated names are the same (e.g. American Psychological Association and American Psychiatric Association are both abbreviated to APA), you need to use each author's full name every time you cite them to avoid confusion.

When you paraphrase a source, you are putting the content of that source in your own words.

Some basic rules concerning paraphrasing include:

• Page or paragraph numbers are not required, but you can include them.
• For all subsequent uses of that source, you don't need to include an in-text citation so long as you make it clear that you are still paraphrasing the same source.
• If you switch between multiple sources when paraphrasing, you need to include an in-text citation after each paraphrase to make it clear which source you're referring to.
• Basic Rules
• Short Quotations
• Block Quotations
• Changing Quotations
• Citations Within Quotations

When you quote a source, you reproduce its content word for word.

Some basic rules concerning quoting include: 

• For sources that don't have pages, provide heading or section names, paragraph numbers, times stamps, verse or line numbers, etc. as appropriate for the type of source you're using.
• Page numbers can be designated as p. for a single page or pp. for a page range.
• A quotation is considered a short quotation when it is fewer than 40 words.
• Embed the quote directly into your text and enclose it with double quotation marks (e.g. "quote"). See example:

Effective teams can be difficult to describe because "high performance along one domain does not translate to high performance along another" (Ervin et al., 2018, p.470).

• A quotation is considered a block quotation when it is 40 or more words.
• Place the quote on a new line and indent all lines of the quote 0.5 inch from the left margin.
• Do NOT put block quotes in quotation marks.
• If you want to omit part of a quote, use an ellipsis (...) to designate where the omitted section is. Remember to add a space before and after the ellipsis.
• If you want to insert words into a quote, surround the added words with square brackets []. 
• If you want to emphasize part of a quote, italicize the part you want to emphasize and add [emphasis added] after the emphasized section.
• For short quotes, use single quotation marks in place of any double quotation marks within your quoted text.
• For block quotes, use double quotation marks for any quoted material within the block.

If a source you're using contains direct quotes, it is recommended that you find, read, and quote the original source of those quotes.

If you can't locate the original source, provide a reference list entry for the secondary source, and format your in-text citation as: (primary source as cited in secondary source).

• Parenthetical Example:  (McCoy et al., 2010, as cited in Chekov, 2017)
• Narrative Example:  According to McCoy et al. (2010), Starfleet captains cannot keep out of trouble (as cited in Chekov, 2017).

Personal communications can come in a variety of reference types, but they all share one key characteristic: the work itself cannot be recovered by the reader (e.g. interviews, phone calls, etc.).

Personal communications are only utilized in-text and do not have a reference list counterpart. To format a personal communication, include the author name (including first and middle initials), the words personal communication, and the exact date.

• Parenthetical Example: (G. Wilder, personal communication, December 5, 2018)
• Narrative Example: G. Wilder (personal communication, December 5, 2018)
• << Previous: Style Features & Formatting
• Next: Formatting Tables & Figures >>
• Last Updated: Nov 13, 2023 2:43 PM
• URL: https://guides.library.nymc.edu/APA7

• Military & Veterans
• Transfer & Credits
• Education Partnerships
• COVID-19 Info
• 844-PURDUE-G
• Student Login
• Request Info
• Bachelor of Science
• Master of Science
• Associate of Applied Science
• Graduate Certificate
• Master of Business Administration
• ExcelTrack Master of Business Administration
• ExcelTrack Bachelor of Science
• Postbaccalaureate Certificate
• Certificate
• Associate of Applied Science (For Military Students)
• Programs and Courses
• Master of Public Administration
• Doctor of Education
• Postgraduate Certificate
• Bachelor of Science in Psychology
• Master of Health Care Administration
• Master of Health Informatics
• Doctor of Health Science
• Associate of Applied of Science (For Military Students)
• Associate of Science (For Military Students)
• Master of Public Health
• Executive Juris Doctor
• Juris Doctor
• Dual Master's Degrees
• ExcelTrack Master of Science
• Master of Science (DNP Path)
• Bachelor of Science (RN-to-BSN)
• ExcelTrack Bachelor of Science (RN-to-BSN)
• Associate of Science
• Doctor of Nursing Practice
• Master of Professional Studies

The average Purdue Global military student is awarded 54% of the credits needed for an associate's and 45% of the credits needed for a bachelor's.

• General Education Mobile (GEM) Program
• AAS in Health Science
• AS in Health Science
• BS in Organizational Management
• BS in Professional Studies
• AAS in Criminal Justice
• AAS in Small Group Management
• AAS Small Group Management
• Master's Degrees
• Bachelor's Degrees
• Associate's Degrees
• Certificate Programs
• Noncredit Courses
• Tuition and Financial Aid Overview
• Financial Aid Process
• Financial Aid Awards
• Financial Aid Resources
• Financial Aid Frequently Asked Questions
• Financial Aid Information Guide
• Tuition and Savings
• Aviation Degree Tuition and Fees
• Professional Studies Tuition and Fees
• Single Courses and Micro-Credentials
• Time and Tuition Calculator
• Net Price Calculator
• Military Benefits & Tuition Assistance
• Military Educational Resources
• Military Tuition Reductions
• Military Spouses
• Student Loans
• Student Grants
• Outside Scholarships
• Loan Management
• Financial Literacy Tools
• Academic Calendar
• Admissions Process
• General Requirements
• Technology Requirements
• Transfer Students
• Alternative Credit Center
• DREAMers Education Initiative
• Student Identity
• Student Experience
• Online Experience
• Student Life
• Alumni Engagement
• International Students
• Academic Support
• All Purdue Online Degrees
• Career Services
• COVID-19 FAQs
• Student Accessibility Services
• Student Resources
• Transcript Request
• About Purdue Global
• Accreditation
• Approach to Learning
• Career Opportunities
• Diversity Initiatives
• Purdue Global Commitment
• Cybersecurity Center
• Chancellor's Corner
• Purdue Global Moves
• Leadership and Board
• Facts and Statistics
• Researcher Request Intake Form

Most Commonly Searched:

• All Degree Programs
• Communication
• Criminal Justice
• Fire Science
• Health Sciences
• Human Services
• Information Technology
• Legal Studies
• Professional Studies
• Psychology and ABA
• Public Policy
• Military and Veterans
• Tuition & Financial Aid Overview
• Tuition and Fee Finder
• Financial Aid FAQs
• Military Benefits & Aid
• Admissions Overview
• Student Experience Overview
• Academic Support Overview
• Online Learning

A Guide to Plagiarism and Paraphrasing

According to the joint research efforts of Dr. Donald McCabe and the International Center for Academic Integrity , nearly 30% of university students admit to having cheated in some way on an exam.

Understanding how and when to cite sources is a critical skill for students to learn. Whether you borrow someone’s ideas from a textbook, blog post, or academic journal, you must give proper credit while representing the source’s ideas fairly and coherently.

This guide covers:

• Paraphrasing
• Plagiarism checkers, citation managers, and writing tools

The Purdue Global Writing Center defines plagiarism as “using another's words, ideas, results, or images without giving appropriate credit to that person, therefore, giving the impression that it is your own work.”

Types of Plagiarism

University of Oxford notes eight common forms of plagiarism:

• Verbatim plagiarism: Copying someone else’s work word for word.
• Cutting and pasting from web pages without clear acknowledgement: Pulling information off the internet without referencing it and without including it in the bibliography.
• Paraphrasing: Paraphrasing so closely so that the copy is almost an exact match to the original.
• Collusion: In group projects, or projects in which you received help, failing to properly attribute the assistance or failure to follow the project’s rules.
• Inaccurate citation: Failing to cite correctly, according to the conventions of your discipline.
• Failure to acknowledge assistance: Failing to clearly acknowledge all assistance that has contributed to your work (ordinary proofreading and help from a tutor or supervisor is excepted).
• Use of material written by professional agencies or other people: Using material that was written by a professional agency or another person, even if you have the consent of the person who wrote it.
• Auto-plagiarism (also known as self-plagiarism): Reusing work that you’ve previously submitted or published; presenting that information as new when you’ve already gotten credit for the work.

A new concern revolves around AI and copying directly from chat, composition, and visual tools. Using prompts to generate content for assignments and passing it off as your own contribution is considered plagiarism. Various organizations use AI software to check for submissions generated by a chatbot.

Also, keep in mind that AI tools may produce inaccurate and unreliable information. While there may be valid use cases for informal AI-generated brainstorming, this is a complex and evolving topic. Be sure to verify the policy expressed by your school, professors, or professional organizations for recent developments.

It’s important to note that plagiarism can be intentional or unintentional. Unintentional plagiarism occurs when a student unknowingly cites a source inaccurately or improperly. Intentional plagiarism, on the other hand, is when a student chooses not to cite a source or tries to pass off someone else’s ideas as their own.

Consequences of Plagiarism

The consequences of plagiarism vary by institution, but it could get you expelled or dropped from a course. In less severe instances, plagiarism — both intentional and unintentional — may result in a grade penalty, course failure, or suspension. Beyond the academic consequences, plagiarism also tarnishes your reputation and minimizes your integrity. Whether you’re in school or the working world, plagiarism is not a good look.

How to Avoid Plagiarism

The key to avoiding plagiarism is learning how to incorporate research into your writing. According to the Purdue Global Writing Center , you can do this in the following ways:

• Quoting: If you don’t want to alter a source, use quotation marks to enclose all verbatim phrases.
• Summarizing: If you find multiple relevant points in a lengthy text, simplify them into your own condensed synopsis.
• Paraphrasing: If you want to use a source’s information, restate it in your own words.

Whether you’re quoting, summarizing, or paraphrasing, don’t forget to cite all sources.

What Is Paraphrasing?

Paraphrasing is using your own words to convey the meaning of an excerpt. It shows your reader that you did your research and understand the content. While students may understand that they need to cite sources, many struggle with paraphrasing the ideas of others into their own words. However, like many aspects of writing, effective paraphrasing is a skill developed over time.

How to Approach Paraphrasing

The goal of paraphrasing is to translate the original work into your own wording and sentence structure. The best way to approach this is to focus on the meaning of the text, forcing you to interact with its purpose and context.

Paraphrasing Tips

A good way to judge your understanding of material is to see if you can explain it to someone else. Once you have this level of understanding, it’s easier to create effective paraphrases — changing the language and structure of a passage becomes more manageable.

Here are some tips to help you paraphrase:

• Reread the passage until you fully understand its meaning.
• Write your own summary of the passage without referencing the original.
• Check that your summary accurately captures the context of the original passage.
• Document the source information following your summary, whether it’s an endnote or footnote.

Remember that you still need to cite your paraphrases, but your follow-up analysis and discussion points belong to you.

What Requires Citation?

Any time you use information that isn’t common knowledge or you didn’t come up with yourself, you must cite it. The following requires citation, usually through in-text citation or a reference list entry:

• Quotes: If you are quoting the actual words someone said, put the words in quotation marks and cite the source.
• Information and ideas: If you obtain ideas or information from somewhere else, cite it — even if you paraphrase the original content.
• Illustrations: If you use someone else’s graphic, table, figure, or artwork, you must credit the source. These may also require permission and a copyright notice.
• Photographs: If you use your own photography or an image that allows use without attribution, no citation is required. In other cases, add a note below the image and a corresponding reference citation.

Common Knowledge Exception

You don’t need to cite information that’s considered common knowledge in the public domain — as long as you reword the well-known fact. According to the Purdue Global Writing Center , information must have the following traits to be considered common knowledge:

• The reader would already be aware of it.
• It’s a widely accepted fact; for example, there are 24 hours in a day.
• It’s accessible via common information sources.
• It originates from folklore or a well-known story.
• It’s commonly acknowledged in your field and known by your audience.

Why Citation Is Important

The importance of citation goes beyond the avoidance of plagiarism. According to the Purdue Global Writing Center’s Plagiarism Information page, citation:

• Distinguishes new ideas from existing information
• Reinforces arguments regarding a particular topic
• Allows readers to find your sources and conduct additional research
• Maintains ethical research and writing
• Ensures attribution of ideas, avoiding plagiarism

Additionally, proper citation enhances your credibility with readers, displays your critical thinking skills, and demonstrates your strong writing ability.

Plagiarism Prevention and Writing Resources

It takes time to develop strong writing and paraphrasing skills. Thinking of writing as more of a discussion than a report may help you develop your skills. Remember that it’s not about reporting and repeating information; it’s about expanding on ideas and making them your own.

Below are some tools to help you avoid plagiarism, accurately cite sources, and improve your writing as you develop your own unique voice.

Plagiarism Checkers

• DupliChecker
• Grammarly's Plagiarism Checker
• Plagiarism Detector

Citation Managers

• Academic Writer
• Grammarly’s Free Citation Generator

>> Read: Apps and Extensions to Help You With APA Citations

Writing Tools

Check out purdue global’s writing center resources.

The Purdue Global Writing Center can help guide students through the paper writing process — from avoiding plagiarism to proper paraphrasing to getting the right citations.

Students may access this resource from the Purdue Global campus homepage . Click “My Studies,” followed by “Academic Success Center.”

From there, students have several options:

• Ask a writing tutor
• Connect with a tutor for a one-on-one session
• Browse the Study Studio
• Watch webinars

Students can check out the Using Sources & APA Style page , which includes several resources to guide students through the process of formatting a document and citing sources in the American Psychological Association (APA) style. The Plagiarism Information page offers a tutorial designed to help students identify instances of plagiarism and understand how to avoid them.

See Notes and Conditions below for important information.

About the Author

Purdue Global

Earn a degree you're proud of and employers respect at Purdue Global, Purdue's online university for working adults. Accredited and online, Purdue Global gives you the flexibility and support you need to come back and move your career forward. Choose from 175+ programs, all backed by the power of Purdue.

• General Education
• Legal Studies & Public Policy

Your Path to Success Begins Here

Learn more about online programs at Purdue Global and download our program guide.

Connect with an Advisor to explore program requirements, curriculum, credit for prior learning process, and financial aid options.

Third-Party Products and Services: Links from the Purdue Global website to third-party sites do not constitute an endorsement by Purdue Global of the parties or their products and services. Purdue Global cannot guarantee that certain products will continue to be offered by their publishers for free. Users of third-party websites are responsible for reviewing the terms of use and being familiar with the privacy policy of such third-party websites.

Citation Guide

• APA Style - 7th Edition
• MLA Style - 9th Edition
• Chicago/Turabian Style

Introduction to this Page

Paraphrasing, summarizing.

• Tools for Managing Citations
• Citation Season!

What This Page Covers

This page covers how to incorporate sources into your text through quoting, paraphrasing, and summarizing.

These guidelines will help you to avoid unintentional plagiarism. Any quote, paraphrase, or summary needs to be accompanied by an in-text citation that identifies what work you are referring to. This gives credit to the people you have learned from and shows the process of your work.

• Purdue OWL Guide to Quoting, Paraphrasing, and Summarizing Learn more from this Purdue OWL Guide, which includes a tool to help you check your text.

Tutorials from APA & MLA

The guidelines on this page apply to any citation style, though the different styles may have specific rules for some details like formatting a block quote. The following are helpful tutorials about incorporating sources directly from the APA and the MLA.

Direct Quotations and Paraphrases

Learn how to cite and format direct quotations in APA Style, including short quotations and block quotations; make and indicate changes to quotations; and cite paraphrased material.

Academic Writer // © 2023 American Psychological Association.

• Quoting and Paraphrasing in MLA Format This video course is all about quoting and paraphrasing sources in your paper! Learn rules of quoting and paraphrasing responsibly, and see examples of in-text citations in MLA format.

Definition of Quoting

When you quote a source, you reproduce or repeat a passage or phrase exactly and use quotation marks around the quoted text.

Quotes are exact duplicates of text. 

When to Quote

Style guides generally advise that you quote sparingly. A quote is a good idea in these situations:

• When the writing expresses a point extremely well
• When you want to comment on the author's choice of words

Tips for Quoting

• Only quote as much as you need to to communicate the information. 
• Look at a citation style guide to see how to format block quotes and in-text quotes.  
• If there is a spelling or other error in the text, copy the error and add sic  after the quote to denote that the error was in the text
• Omit words through using ellipsis marks (...)
• If you want to call attention to specific words in a quote, emphasize the words by using italics

Definition of Paraphrasing

When you paraphrase, you express the meaning of a written or spoken passage, or the words of an author or speaker using different words.

Paraphrasing is used when the detail of a passage is important, but the exact wording is not important. 

When to Paraphrase

Paraphrase when the details of a section of text are important. 

Tips for Paraphrasing

• Be careful not to borrow too many words from the original text. It's helpful to use synonyms.  
• Make sure to change the sentence structure of the original text.  
• If you're having a hard time paraphrasing, make sure you understand what is being said and can explain why it's relevant to your work.
• Imagine yourself explaining the idea to a friend verbally, and then write down what you would say. This can be a draft you revise later, if you need to.

Definition of Summarizing

When you summarize, you communicate the main ideas of what you have learned from a source, without including much detail.

When to Summarize

Summarize when there are long passages that have important main ideas. 

• << Previous: Plagiarism
• Next: Tools for Managing Citations >>
• Last Updated: Mar 26, 2024 9:53 AM
• URL: https://libguides.caldwell.edu/citations

MLA Format Guidelines

• Getting Started
• General Document Format
• Formatting Visuals
• In-Text Citations
• List of Sources
• Bias Free Language

For more guidance, visit Purdue OWL's MLA In-Text citation page.

• Purdue OWL's MLA In-Text Citation

Recommended MLA Websites

• MLA Citation Guide - Purdue Owl MLA style guidelines for formatting manuscripts and using the English language in writing.
• MLA In-Text Citations - Purdue Owl Describes how to write In-Text citations in your research assignments.
• MLA Works Cited Page - Purdue Owl How to format your Works Cited Page.
• MLA Works Cited Page - Purdue Owl A sample works cited page.
• Purdue OWL Sample Paper - 8th Ed.

Include the source's author (last name only) and page number (if applicable) in parentheses either at the end of sentence before the sentence-ending punctuation or before a natural break in the sentence, such as a semicolon or comma.

• Human beings have been described as "symbol-using animals" (Burke 3).

If the author's name is used in the sentence, include the page number in parentheses before a natural break or at the end of the sentence.

• Wordsworth stated that Romantic poetry was marked by a "spontaneous overflow of powerful feelings" (263).

If a quotation is more than four lines long in your document, indent it 0.5 inches on a new line without quotation marks around it. Double space the quotation, and insert closing punctuation before the parenthetical citation at the end.

At the end of Lord of the Flies the boys are struck with the realization of their behaviour:

The tears began to flow and sobs shook him. He gave himself up to them now for the first time on the island; great, shuddering spasms of grief that seemed to wrench his whole body. His voice rose under the black smoke before the burning wreckage of the island; and infected by that emotion, the other little boys began to shake and sob too. (Golding 186)

• The line before your long quotation, when you're introducing the quote, usually ends with a colon.
• The long quotation is indented half an inch from the rest of the text, so it looks like a block of text.
• There are no quotation marks around the quotation.
• The period at the end of the quotation comes  before  your in-text citation as opposed to  after , as it does with regular quotations.

Paraphrase or Summary

Unlike a direct quotation, a summary or paraphrase still relays ideas from a source but in your own words to make it fit better with your document. A paraphrase is a specific idea from a source that needs a citation with author and page number.

Paraphrasing from One Page

Include a full in-text citation with the author name and page number (if there is one). For example:

• Mother-infant attachment became a leading topic of developmental research following the publication of John Bowlby's studies (Hunt 65).

Paraphrasing from Multiple Pages

If the paraphrased information/idea is from several pages, include them. 

• Mother-infant attachment became a leading topic of developmental research following the publication of John Bowlby's studies (Hunt 50, 55, 65-71).

One or Multiple Authors

Citation rules vary based on how many authors a source. Consult the following table for how to handle these different situations.

Indirect (Secondary) Sources

When citing a quotation from a source, include the quotation's original author in text and insert a parenthetical citation that begins with the phrase "qtd. in" to indicate the source from which the quotation came.

• According to Allegeria, biology "revolves around the idea that the cell is a fundamental unit of life" (qtd. in Smith 15).

Authors with the Same Surname

In addition to the author's name and the page number(s), include a shortened version of the title to distinguish which source is being referenced. 

• Mattias Jakob Schleiden and Theodor Schwann, were scientists who formulated cell theory in 1838 (Smith, "Cell Theory" 20). 

Anonymous Author

When a source's author is unknown, cite the first few words of the source's reference list entry, usually the title with appropriate formatting if an article (quotation marks) or book (italicized).

• Cell biology is an area of science that focuses on the structure and function of cells ( Cell Biology  15).
• << Previous: Formatting Visuals
• Next: List of Sources >>
• Last Updated: Aug 7, 2023 2:19 PM
• URL: https://tstc.libguides.com/mla

FYS: Writing for your Life (Reading)

• Finding Research Articles
• WorldCat: For finding books, articles, media
• Search Tips
• Citation and Plagiarism
• SIFT: Information Evaluation
• Anatomy of an Article

Additional Resources

GENERAL RESOURCE:

• Modern Language Association Answers frequently asked questions, including ones about how to cite recent information formats such as tweets and e-books. Additional resources are at https://style.mla.org/

FORMATTING / STYLE:

• Purdue Online Writing Lab (OWL): General Formatting Guidelines for headers, first pages, and other format details within MLA style.

IN-TEXT CITATIONS:

• Purdue OWL: In-text Citations Explains the basics of citing within your text. Includes examples for multiple authors and different types of sources.
• Purdue OWL: Formatting Quotations Guidelines for formatting short and long quotations within your text.

WORKS CITED:

• Purdue OWL: Works Cited Page Basic Format Explains basic formatting rules for your works cited page. Then, once you are ready to create a works cited entry for a source, use the menu on the left of the screen to select the right type of source (Books, Periodicals, Electronic Sources, Other Common Sources). This menu also includes helpful information about creating tables, PowerPoint presentations, and more.

MLA Style Manuals

There are two different manuals for MLA Style Citations: the Handbook and the Style Manual. The Handbook was revised in 2021; copies of both the new 2021 9th edition and the older 2016 8th edition are listed below.

Plagiarism Explanation in <3 Minutes

Key Elements of a Citation

There are certain pieces of information that you should note as you are doing your research.  In various types of citations, these elements will be important to recognize and take note of:

•   Author's full name (and whether or not there are multiple authors).
•  Full precise title of book, journal article, dissertation, etc.
• If resource is book, dissertation, or AV item, place of publication . name of publisher , and date of publication .
•  If resource is an article from a journal or newspaper, you need to note not only the author and title of the article but also the precise title of the journal/newspaper in which the article was published,  the volume and/or issue number, the date of the publication , and the pagination of the article.
• If the resource is digital, note if it has been assigned a " D.O.I. " = Digital Object Identification (number).
• If you found the article as the result of a search on an online database, note the name of the database NOT the name of the vendor (EBSCO, ProQuest, Gale, Web of Science, etc. are vendors, NOT databases names).

Direct Quotes, Summaries & Paraphrases

• Direct Quotations
• Common Knowledge

YOU SHOULD CITE WHEN:

• Referring to a source and stating someone else's opinions, thoughts, ideas, or research
• Using an image or media file that you did not create

WHEN REFERRING TO A SOURCE, YOU HAVE THREE OPTIONS FOR USING IT:

• Directly Quoting  
• Summarizing  
• Paraphrase 

"Which option you should choose depends on how much of a source you are using, how you are using it, and what kind of paper you are writing, since different fields use sources in different ways." Grounds for Argument. When to Quote, Paraphrase, or Summarize a Source . Used under CC BY NC SA

Image:   Random quote  by  Gabriel Jones . Used under  CC BY-NC-SA 2.0

YOU DO NOT NEED TO CITE:

• Your thoughts and your interpretations
• Common knowledge​

WHAT IS A DIRECT QUOTATION:  

" Must be identical to the original, using a narrow segment of the source. They must match the source document word for word and must be attributed to the original author."   Purdue University Online Writing Lab. (2012).  Quoting, Paraphrasing, and Summarizing

• If summarizing or paraphrasing cannot capture the essence or meaning of the text 
• To retain a specific or unique phrasing used by the source's author
• If you are analyzing the text itself (often in English or language classes)

BE ADVISED:

Most of the time when you cite a source, you want to summarize or paraphrase. Direct quotations should be used sparingly when the situation meets the criteria above.  When you do use direct quotations:

• Do not take the quote out of context. The author's meaning should not change.
• Be sure to integrate multiple sources within your text. You don't want to have a paper or a passage that seems to have come only from one source, with little original text from you.
• Use transitions to make sure your quote adds to your paper without interrupting its flow.

HOW TO CITE A DIRECT QUOTATION:  

• Place quotation marks around the entire word-for-word passage, whether it's a phrase or a sentence.
• Attribute with an in-text citation ; most citation styles request that you provide a page or paragraph number when directly citing.  
• If your quotation is longer, check with your citation style guide to see if additional formatting is necessary (block quotations, for example).  
• When and How Much to Quote From the Harvard Guide to Using Sources

WHAT IS A SUMMARY:  

" Involves putting the main idea(s) into your own words, including only the main point(s).... Summaries are significantly shorter than the original and take a broad overview of the source material."   Purdue University Online Writing Lab. (2012).  Quoting, Paraphrasing, and Summarizing

"Similar to paraphrasing, summarizing involves using your own words and writing style to express another author's ideas. Unlike the paraphrase, which presents important details, the summary presents only the most important ideas of the passage."  University of Houston-Victoria Student Success Center (n.d.).  Decide when to Quote, Paraphrase & Summarize.

• To provide necessary background information for your audience
• When broad, concise information will suffice 

HOW TO CITE A SUMMARY:   

• Attribute with an  in-text citation ; some citation styles request that you provide a  page or paragragh number  whenever available.
• You should not be using any word-for-word quotations or language unique to the source, so you do NOT need quotation marks around your summary.
• When and How to Summarize From the Harvard Guide to Using Sources

WHAT IS A PARAPHRASE:  

"A  paraphrase is a detailed restatement in your own words of a written or sometimes spoken source material. Apart from the changes in organization, wording, and sentence structure, the paraphrase should be nearly identical in meaning to the original passage. It should also be near the same length as the original passage and present the details of the original." University of Houston-Victoria Student Success Center (n.d.). Decide when to Quote, Paraphrase & Summarize.

Paraphrasing is "your own rendition of essential information and ideas expressed by someone else, presented in a new form."  Purdue University Online Writing Lab. (2012).   Quoting, Paraphrasing, and Summarizing

• "When the wording is less important than the meaning of the source"  University of Houston-Victoria Student Success Center (n.d.).  Decide when to Quote, Paraphrase & Summarize.
• If a summary would not provide enough specific details

HOW TO CITE A PARAPHRASE:   

• When paraphrasing, you must change both the sentence structure and language of the original text.  Therefore, since you will be changing the text, you do NOT need quotation marks around your paraphrase.
• Purdue OWL: Paraphrasing Includes 6 steps to effective paraphrasing and examples.
• When and How to Paraphrase From the Harvard Guide to Using Sources

COMMON KNOWLEDGE:

It doesn't necessarily mean that most people would know it offhand. And sometimes it's a judgment call because what seems like common knowledge to one person isn't to another. H ere are good rules of thumb:

• If you can find the same information in multiple places, stated in relatively the same way, it's common knowledge  ( Generally, it is said that you should find the information three to five sources)
• If most people are aware of this fact, or if it's general reference, it's common knowledge

CAUTION:  Opinions and unique terminology/phrasing do not qualify as common knowledge.

Tips for Avoiding Plagiarism

READ THE SOURCE IN ITS ENTIRETY

• It's easy to take something out of context if you only read a portion of it! If you read the entire source, you should have a better feel of the author's meaning.

TAKE DETAILED NOTES AS YOU READ

• Anytime you note something word-for-word, immediately place it in quotation marks. Also note what page or section you found it on.
• On each page, make sure you note the original source and the date you accessed the source. This will make citation much easier, especially if you are working with multiple sources or doing research over a long stretch of time.
• Try not to mix your own thoughts and commentary with excerpts from your source. Keep them on separate pages, draw two columns on your page, or switch your pen color.
• If you find it difficult to take notes with electronic sources - or if you find yourself drawn to the copy-paste method - print out your sources and deal with them in print form.

RETURN TO YOUR NOTES LATER

• In order to do this, you must not procrastinate on your projects. If you don't have sufficient time, you won't do your best work, and it may lead you to make poor decisions when including your sources. Remember, if you get caught plagiarizing, the situation or your intentions won't be an excuse. Build in time to synthesize and properly work in your sources.
• Make sure the source is fresh in your mind, but not right in front of you. If you see the original text, you are more likely to want to use their terms and sentence structure.
• Check your writing against the original. Remember, you should have changed the sentence structure and the language but the meaning of the source should still be the same. Any language that is unique to the source should be placed in quotation marks or removed. You may find it necessary to do several edits.

CONSULT WITH THE EXPERTS

• If you need a second opinion, ask!  Ask a librarian, a classmate, the Writing Center, or your professor. 
• << Previous: Search Tips
• Next: SIFT: Information Evaluation >>
• Last Updated: Mar 20, 2024 11:37 AM
• URL: https://libguides.butler.edu/fys-writing-for-life

QUICK LINKS

Library Hours Study Rooms My Library Account Library Website

• Prospective Students
• Current Students
• Faculty & Staff

Citation Guide

• Citation Basics

Quoting, Paraphrasing, Summarizing & Patchwriting

Quotes, paraphrases, and summaries are different methods of incorporating other people's ideas and words into your research. You use quotes, paraphrases, and summaries to provide evidence of having researched your topic, which shows you have a thorough understanding of the topic you are discussing, and to show support for your arguments.

Below you will find specific information on each of these different methods of incorporating sources into your research including what they are and best practices for including them in your project.

Quoting is when you use the exact words of another person.

Using Quotes

• Quotes should be used sparingly in your research since they do not show that you have digested and understood the material or showcase your writing ability.  They only show that you've read information related to your topic.
• Quotes should only be used when the exact wording is important, or you are unable to paraphrase the author's words.
• It is best to integrate quotes into your sentences rather than use them as stand-alone sentences. (See the example below for how to incorporate a quote into your sentence.)
• Try not to quote an entire sentence, unless absolutely necessary.  Only quote the most important words or information.
• It is a good idea to  start or end a sentence containing a quote  with your own words to tie the quote back into your assignment. This shows you are applying the quote to support your own ideas and are adding value to the quote.
• Consider using a signal phrase to introduce your quote to the reader.

Formatting Quotes

Short quotations , usually those under 4 lines of text, are enclosed in quotation marks and include an in-text citation at the end. (Check the style guide assigned by your professor for information on formatting the citation correctly.)

Example: Graphic novels have educational and literary value and can be used in science classes to " engage students and support literacy skill development, " (Haroldson, p. 37).

Haroldson, Rachelle. “PICTURE THIS! The Versatility of Graphic Novels in Science Class.” Science Teacher , vol. 89, no. 2, Nov. 2021, p. 37-43. EBSCOhos t, search.ebscohost.com/login.aspx?direct=true&AuthType=cookie,cpid&custid=norwalk&db=sch&AN=153491142&site=eds-live .

Long quotations , usually those at or over 4 lines of text, are often called "block quotes" and have specific formatting that differs depending on the citation style being used.  Check the style guide assigned by your professor for direction on how to properly format a block quote.

(largely adapted from content on James Cook University Library " Writing Guide " licensed under a  Creative Commons Attribution-ShareAlike (CC BY-SA) 4.0 International License  and with permission from  Purdue University Online Writing Lab )

Summarizing

Summarizing is when you take a large portion of the material (paragraphs, chapters, or the entire contents) and condense it down to the main points using your own words.  A summary is very short overview of the resource, or portion of the resource, focusing on the key concepts.

Using Summaries

• Summaries must be written entirely using  your own words
• Summaries should be used when you need to quickly introduce background information or another person's ideas into your work to provide context or help set-up your analysis for your reader
• Try not to use summaries as "stand-alone evidence". You should always try to provide your own commentary, opinions, and/or analysis on the content of the summary.

Formatting Summaries

There is no special formatting for including summaries in your writing, except that you must still include an in-text citation , citing where you got the information provided in the summary. (Check the style guide assigned by your professor for information on formatting the in-text citation correctly.)

Example: In her article, "Picture This!" Rachelle Haroldson discusses the benefits of using graphic novels in science classrooms and provides suggestions for teachers on how to incorporate them into their lessons (pp. 37-43).

(adapted from content on James Cook University Library " Writing Guide " licensed under a  Creative Commons Attribution-ShareAlike (CC BY-SA) 4.0 International License )

Paraphrasing

Paraphrasing is when you restate a concept or passage from someone else using your own words. In addition to changing the words used, correct paraphrasing also changes the sentence structure. Unlike summaries, which are much condensed representations of the original work, paraphrases are typically similar in length to the original text. Paraphrases often include your own thoughts, interpretations, and understanding of the information being conveyed.

Using Paraphrases

• Shows that you've done research into your topic
• Shows understanding of the topic and source being cited, and adds value to the conversation surrounding the topic being discussed
• Provides supporting evidence for your arguments, adding credibility to your ideas and work
• Improves the flow of your paper, by retaining your own tone and voice rather than that of your sources
• It is not  simply swapping out words or phrases with synonyms, or reordering the phrases within the sentence (this is considered "patchwriting" and is a form of plagiarism - see the section on Patchwriting below for more information)
• Paraphrasing should be the most frequently utilized method of incorporating sources into your research since it shows a deeper understanding of the material and that you have developed your own thoughts on the topic
• When paraphrasing you should seek to include your own thoughts, interpretations, and/or analysis of the information being paraphrased

Formatting Paraphrases

There is no special formatting for including paraphrases in your writing, except that you must still include an in-text citation , citing where you got the information being paraphrased. (Check the style guide assigned by your professor for information on formatting the in-text citation correctly.)

Example: Haroldson suggests that science teachers incorporate graphic novels into their lessons because the pictorial format encourages student interest and therefore engagement in scientific concepts and supports literacy acquisition (pp. 37-38).

(adapted from content on James Cook University Library " Writing Guide " licensed under a  Creative Commons Attribution-ShareAlike (CC BY-SA) 4.0 International License  and Academic Integrity ,  by Ulrike Kestler, licensed under a  Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License )

Patchwriting

Patchwriting is when you only change a few words or the sentence structure without incorporating your own ideas or voice in an attempt to paraphrase. Patchwriting mimics the language and structure of the original source and therefore cannot be considered a true paraphrase, which also requires your own thoughts and understanding of the content be included. As such, patchwriting is often an unintentional form of plagiarism.

Patchwriting vs. Paraphrasing

(from Academic Integrity , by Ulrike Kestler, licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License )

Patchwriting Example

Original Text

Graphic novels by their nature are intriguing. They are colorful, full of pictures, word bubbles, and funny sounds coming out of the characters’ mouths. Many recent publications are culturally diverse, offering traditionally underrepresented students the opportunity to see themselves in the texts and majority students the opportunity to connect with different characters and perspectives. (Haroldson, p. 39)

Source: Haroldson, Rachelle. “PICTURE THIS! The Versatility of Graphic Novels in Science Class.”  Science Teacher , vol. 89, no. 2, Nov. 2021, p. 37-43.  EBSCOhos t,  search.ebscohost.com/login.aspx?direct=true&AuthType=cookie,cpid&custid=norwalk&db=sch&AN=153491142&site=eds-live .

Graphic novels are inherently captivating due to their vibrant visuals, use of illustrations, word bubbles, and sound effects. Many contemporary graphic novels embrace cultural diversity, providing traditionally marginalized students with a chance to identify with characters who resemble them, while also allowing students in majority groups to engage with diverse perspectives and characters (Haroldson, p. 39).

Graphic novels have a unique ability to capture student interest in scientific concepts due to their inherently entertaining method of conveying information through visual imagery. Moreover, these novels offer a valuable opportunity for students from traditionally underrepresented groups to identify with and relate to the characters and storylines presented within the narrative, making students more likely to engage with the material (Haroldson, p. 39).

Additional Resources

• Quoting, Paraphrasing, and Summarizing - Purdue OWL A guide from Purdue OWL explaining what quotes, paraphrases, and summaries are, what they're used for, and how to use them.
• The Writing Guide - James Cook University Library A guide detailing the research and writing process with an entire page dedicated to using sources appropriately.
• Reading and Writing with Sources PowerPoint - High School
• Reading and Writing with Sources PowerPoint - College
• Paraphrasing vs. Patchwriting from KPU's Academic Integrity eBook Explanation of the difference between paraphrasing and patchwriting with an example and activity to check your understanding.
• Paraphrasing vs. Patchwriting - Ch. 13 of CS 050 Academic Writing and Grammar eBook Chapter explaining the difference between paraphrasing and patchwriting with videos, examples, and activities to test your knowledge, by the Confederation College Communications Department and Paterson Library Commons.
• ‘Patchwriting’ is more common than plagiarism, just as dishonest, by Kelly McBride - Poynter (2012) A Poynter article discussing what patchwriting is, how common it is, the ethics of patchwriting and its implications, with a particular focus on its use in journalism.
• The Citation Project The Citation Project is a series of research studies on source use. Their purpose is to provide data and analyses that can help with educators’ questions about plagiarism, information literacy, and the teaching of source-based writing. more... less... By collecting data and replicating or adapting the methods of other studies to analyze it, ongoing Citation Project research builds on and extends the work of other scholars, generating deeper and more nuanced understanding of source-based writing. (description from website)
• Paraphrasing - Penn State Academic Integrity Tutorial A page on the Penn State Academic Integrity tutorial with information on correct and incorrect attempts at paraphrasing.
• How to Quote | Citing Quotes in APA, MLA & Chicago A Scribbr guide on using and citing quotes in academic writing, complete with examples, videos, and FAQs.
• << Previous: Citation Basics
• Next: MLA >>
• Last Updated: Feb 23, 2024 2:22 PM
• URL: https://library.ctstate.edu/citations

• University Writing Center
• The Writing Mine

In-Text Citations: Quotations vs. Paraphrasing  

When it comes to writing an essay, including in-text citations is invaluable for demonstrating that you have done your research and supported your claim. In-text citations are not just important for those reasons. They can also help you avoid committing plagiarism by referencing where you got your information from. However, choosing the type of in-text citations you will be including can be a difficult decision when presented with the options of using direct quotations or paraphrasing. In this post, we aim to shed light on the differences between the two methods in order to demonstrate their respective strengths along with their optimal use.  

Definitions  

So, what exactly is the difference between paraphrasing and direct quotation? Paraphrasing is taking the information from a source and re-interpreting it into your own words. In contrast, direct quotation is copying the information directly from the source without changing any of the wording in your essay.   

When to Use What  

Although they both serve the same purpose of reinforcing and supporting your claims, paraphrasing and quotations tend to be used under different circumstances. Paraphrasing can be used when referring to the more general information from the source, such as its main idea, recurring theme, or conclusion. Furthermore, paraphrasing can demonstrate to the readers that you understand the topic and material you are referencing because you are not just copying what was said before. Instead, you are putting your spin on the information and presenting it in a new manner, exemplifying your knowledge in that field.  

Quotations, meanwhile, are more beneficial when referring to the technical language used in the original source is imperative for understanding the information being presented in your writing. Doing so can introduce concepts to your audience without having to explain the topic further. Although there can be times when you may be tempted to use several sentences from the original source, sticking to short quotes that only give the necessary information required to understand your paper is far more effective than including two or three sentences that do little to back your claims. If you do have to insert a larger quote, you will have to separate it from the rest of the paper’s body into what is known as a “block quote”. As the name suggests, block quotes take up their own small paragraphs that squeeze too much information into them.   

Different Formats Have Different Guidelines  

One of the first things you need to know even before starting your essay is the citation style that you will be using. Depending on the purpose of your writing, the citation style may be APA, MLA, Chicago (CMS), IEEE, or any other options. Typically, APA is used for education, psychology, and science, MLA is used for humanities, and Chicago is used for history, business, and fine arts. Moreover, each style has its own set of guidelines on how to format your paper, from titles and headings to listing sources and citations throughout your writing.  

Things to Avoid When Citing  

Generally, there are a few common mistakes to avoid when citing information in your writing. The most important thing to look out for is plagiarism –you should always make sure to cite information properly by giving credit to original sources. If you summarize an author’s ideas, quote someone’s work, or discuss information that you learned, you should reference the source through in-text citations and references.   

The next common mistake is over-relying on quotes . Remember that the purpose of writing is typically to communicate your thoughts, analyses, and interpretations of information, and therefore, your audience wants to read your ideas, not the ideas of used sources. Instead, choose only the most necessary quotes, which may be those that mention specific information and phrases that either cannot be reworded or can lose meaning when they are rephrased.   

The final mistake is to include long quotes to fulfill word counts or to avoid having to explain concepts in your own words. In general, a good writing tip to follow is to include only the information that is completely necessary to make your point or get your purpose across. If the quotes in your writing are getting too long, your perspective may get lost and make the writing feel as if it is someone else’s.   

Final Takeaways  

In short, using the proper citation methods is important because not only will it help you avoid plagiarism, but also help strengthen your stance. Although each common citation style has its own specific guidelines to follow, the same general idea behind citations carries across. Whether it is through paraphrasing to demonstrate your understanding of the source or quoting to provide detailed information, citations are the foundation on which your arguments are built. Overall, if you ever have doubts about your writing or want to get another pair of eyes to look over your work and help you, visit the University Writing Center!   

Additional Resources  

Purdue Owl. (2022). Quoting, Paraphrasing, and Summarizing . Purdue Owl. https://owl.purdue.edu/owl/research_and_citation/using_research/quoting_paraphrasing_and_summarizing/index.html  

Libguides. (2023). APA 7: Paraphrasing vs. Quoting . Libguides https://holyfamily.libguides.com/c.php?g=1058037&p=7756103  

Connect With Us

The University of Texas at El Paso University Writing Center Library 227 500 W University El Paso, Texas 79902

E: [email protected] P: (915) 747-5112

APA Citation Style, 7th edition: No Author

• General Style Guidelines
• One Author or Editor
• Two Authors or Editors
• Three to Five Authors or Editors
• Article or Chapter in an Edited Book
• Article in a Reference Book
• Edition other than the First
• Translation
• Government Publication
• Journal Article with 1 Author
• Journal Article with 2 Authors
• Journal Article with 3–20 Authors
• Journal Article 21 or more Authors
• Magazine Article
• Newspaper Article
• Basic Web Page
• Web page from a University site
• Web Page with No Author
• Entry in a Reference Work
• Government Document
• Film and Television
• Youtube Video
• Audio Podcast
• Electronic Image
• Twitter/Instagram
• Lecture/PPT
• Conferences
• Secondary Sources
• Citation Support
• Avoiding Plagiarism
• Formatting Your Paper

About Citing Books

For each type of source in this guide, both the general form and an example will be provided.

The following format will be used:

In-Text Citation (Paraphrase) - entry that appears in the body of your paper when you express the ideas of a researcher or author using your own words. For more tips on paraphrasing check out The OWL at Purdue .

In-Text Citation (Quotation) - entry that appears in the body of your paper after a direct quote.

References - entry that appears at the end of your paper.

Information on citing and several of the examples were drawn from the Publication Manual of the American Psychological Association (7th ed.).

Book with no Author

General Format

In-Text Citation (Paraphrase):

( Book title [usually shortened], Year)

In-Text Citation (Quotation):

( Book title [usually shortened], Year, page number)

References:

Book title: Subtitle. (Year). Publisher.

( Merriam-Webster's , 2005)

( Merriam-Webster's , 2005, p. 3)

Merriam-Webster's collegiate dictionary (11th ed.). (2005). Merriam-Webster.

Subject Guide

• << Previous: Article in a Reference Book
• Next: E-Books >>

• Last Updated: Feb 6, 2024 11:45 AM
• URL: https://guides.himmelfarb.gwu.edu/APA

• Himmelfarb Intranet
• Privacy Notice
• Terms of Use
• GW is committed to digital accessibility. If you experience a barrier that affects your ability to access content on this page, let us know via the Accessibility Feedback Form .
• Himmelfarb Health Sciences Library
• 2300 Eye St., NW, Washington, DC 20037
• Phone: (202) 994-2850
• [email protected]
• https://himmelfarb.gwu.edu

Want to create or adapt books like this? Learn more about how Pressbooks supports open publishing practices.

13.4: Using Source Text: Quoting, Paraphrasing, and Summarizing

Once you have a collection of credible sources as part of a formal secondary research project such as a report, your next step is to build that report around those sources, using them as anchors of evidence around your own arguments. If you began with an hypothesis and you’re using the sources as evidence to support it, or if you realize that your hypothesis is wrong because all the credible sources you  have found poked holes in it, you should at this point be able to draft a thesis—your whole point in a nutshell. From there, you can arrange your sources in an order that follows a logical sequence such as general to specific or advantages versus disadvantages.

You essentially have four ways of using source material available to you, three of them involving text (we have discussed them briefly in the previous chapter), and one media:

• Quoting text: copying the source’s exact words and marking them off with quotation marks
• Paraphrasing text: representing the source’s ideas in your own words (without quotation marks)
• Summarizing text: representing the source’s main ideas in your own words (without quotation marks)
• Reproducing media: embedding pictures, videos, audio, graphic elements, etc. into your document

In each case, acknowledging your source with a citation at the point of use and follow-up bibliographical reference at the end of your document (see §13.5 ) is essential to avoid a charge of plagiarism. Let’s now look at each of these in turn.

Chapter Sections

13.4.1: quoting sources, 13.4.2: paraphrasing sources, 13.4.3: summarizing sources.

Quoting is the easiest way to use sources in a research document, but it also requires care in using it properly so that you don’t accidentally plagiarize, misquote, or overquote. At its simplest, quoting takes source text exactly as it is and puts quotation marks (“ ”) around that text to set it off from your own words. The following points represent conventions and best practices when quoting:

• You may have seen single quotation marks and think that they’re also acceptable to use, but that’s only true in the UK and some other Commonwealth countries, not in Canada; some European countries use « » to set off quotations instead.
• Also use double quotation marks for putting a single word or two in “scare quotes” when you are drawing attention to the way people use certain words and phrases—again, not single quotation marks since there is no such thing as quotation marks “lite.”
• Use single quotation marks only for reported speech when you have a quotation within a quotation, as in, “The minister responded to say, ‘No comment at this time’ regarding the allegations of wrongdoing.”
• If no parenthetical citation follows immediately after the closing quotation marks, the sentence-ending period falls to the left of those closing quotation marks (between the final letter and the “99”); a common mistake is to place the period to the right of the closing quotation marks ( . . . wrongdoing”.).
• According to researchers Tblisky and Darion (2003), “. . .”
• As Vice President of Operations Rhonda Rendell has noted, “. . .”
• John Rucker, the first responder who pulled Mr. Warren from the wreckage, said that “. . .”
• Spokespersons Gloria and Tom Grady clarified the new regulations: “. . .”
• “. . . ,” confirmed the minister responsible for the initiative.
• “. . . ,” writes Eva Hess, “. . .”
• Quote purposefully: Quote only when the original wording is important. When we quote famous thinkers like Albert Einstein or Marshall McLuhan, we use their exact words because no one could say it better or more interestingly than they did. Also quote when you want your audience to see wording exactly as it appeared in the source text or as it was said in speech so that they can be sure that you are not distorting the words, as you might if you paraphrased instead. But if there is nothing special about the original wording, then it is better to paraphrase properly (see §13.4.2 below) than to quote.
• Block-quote sparingly if at all: In rare circumstances, you may want to quote a few sentences or even a paragraph at length, if it is important to represent every single word. If so, the convention is to tab the passage in on the left, not use quotation marks at all, set up the quotation with a signal phrase or sentence ending with a colon, and place the in-text citation following the final period of the block quotation. Here is an example:
• Don’t overquote: As the above source says, a good rule of thumb is that your completed document should contain no more than 10% quoted material. Much above that will look lazy, as if you are getting your sources to write your document for you. Quote no more than a sentence or two at a time if you quote at all.
• To avoid introducing spelling mistakes or other transcription errors, best practice (if your source is electronic) is to highlight the text you want to quote, copy it (ctrl. + c), and paste it (ctrl. + v) into your document so that it matches the formatting of the rest of your document (i.e., with the same font type, size, etc.). To match the formatting, use the Paste Options drop-down menu that appears beside pasted text as soon as you drop it in and disappears as soon as you perform any operation other than clicking on the drop-down menu.
• Though many people mistakenly refer to parentheses ( ) as “brackets”, brackets are squared [ ] and are used mainly to indicate changes to quoted words, whereas parentheses follow the quotation and mark off the citation. If you were to clarify and streamline the final sentence of the block quotation a few points above, for instance, you could say something like: Lester (1976) recommended “limit[ing] the amount of exact transcribing . . . while taking notes” (p. 47). Here, the verb “limit” in the source text needs to be converted into its participle form (having an -ing ending) to follow the past-tense verb in the sentence framing the quotation grammatically. Sneakily adding the “ing” to “limit” without using brackets would be an example of misquotation because “limiting” appears nowhere in the original.
• Notice that the ellipsis above is three spaced periods (not three stuck together, as in “…”) and that one doesn’t appear at the beginning of the quotation to represent the words in the original prior to “limit” nor at the end to represent source text following the quoted words (“… limit …”). Use the ellipsis only to show that you are skipping over unnecessary words within a quotation.
• Be careful not to use brackets and ellipses in a way that distorts or obscures the meaning of the original text. For instance, omitting “Probably” and changing “should” to “[can]” in the Lester quotation above will turn his soft guideline into a hard rule, which would change the meaning of the original.
• When you said in the class discussion forum, “No one cares about grammer, [ sic ] it doesnt [ sic ] really matter,” you undermined your credibility on the topic with poor spelling and a comma splice.
• Capitalize as in the original, even if it seems strange to start a quotation with a capital (because it was the first word in the original) though it’s no longer the first word because it follows a signal phrase in your sentence. See the example in the point above, for instance.
• Quotation is a powerful tool in the arsenal of any writer needing to support a point with evidence. Capturing the source’s words exactly as they were written or spoken is an honest way of presenting research. For more on quotation, consult Purdue OWL ’s series of modules starting with the How to Use Quotation Marks page (Conrey, Pepper, & Brizee, 2021) and ending with their Exercise (2021).

Conrey, S. M., Pepper, M., & Brizee, A. (2021, June 7). Quotation mark exercise and answers . Purdue OWL. Retrieved from https://owl.english.purdue.edu/owl/resource/577/05/

Conrey, S. M., Pepper, M., & Brizee, A. (2021, June 7). How to use quotation marks . Purdue OWL. Retrieved from https://owl.english.purdue.edu/owl/resource/577/01/

Hacker, Diana. (2006). The Bedford handbook (7th ed.) . New York: St. Martin’s. Retrieved from https://department.monm.edu/english/mew/signal_phrases.htm

Lester, J. D. (1976). Writing research papers: A complete guide (2nd ed.) . Glenview, Illinois: Scott, Foresman.

As previously defined, paraphrasing is putting source text in your own words and altering the sentence structure to restate the original text in a different way. It does not involve using quotation marks, but it still has to be accompanied by an in-text parenthetical reference, and it should still (ideally) start with a signal phrase.

Paraphrasing is the preferred way of using a source when the original wording isn’t important. This way, you can make the phrasing of the source’s ideas stylistically consistent with the rest of your document, and thus better tailored to the needs of your audience (presuming the original was tailored for a different audience with different needs). Also, paraphrasing a source into your own words proves your advanced understanding of the source text.

A paraphrase must faithfully represent the source text by containing the same ideas as in the original. As a matter of good writing, however, you should try to streamline your paraphrase so that it tallies fewer words than the source passage while still preserving the original meaning. An accurate paraphrase of the Lester (1976) passage block-quoted in the section above, for instance, can reduce a five-line passage to three lines without losing or distorting any of the original points:

Notice that using a few isolated words from the original (“research,” “students,” “10%”) is fine, but also that this paraphrase doesn’t repeat any two-word sequence from the original because it changes the sentence structure along with most of the words. Properly paraphrasing without distorting, slanting, adding to, or deleting ideas from the source passage takes skill. The stylistic versatility required to paraphrase can be especially challenging to EAL learners and native English users whose general writing skills are still developing.

A common mistake that students make when paraphrasing is to go only part way towards paraphrasing by substituting major words (nouns, verbs, and adjectives) here and there while leaving the source passage’s basic sentence structure intact. This inevitably leaves strings of words from the original untouched in the “paraphrased” version, which can be dangerous because including such direct quotation without quotation marks will be caught by any plagiarism checking software typically used by educational institutions (Fanshawe College uses Turnitin). Consider, for instance, the following botched attempt at a paraphrase of the Lester (1976) passage that substitutes words selectively (lazily):

Let’s look at the same attempt, but bold the unchanged words to see how unsuccessful the paraphraser was in rephrasing the original:

As you can see, several strings of words from the original are left untouched because the writer didn’t change the sentence structure of the original. The Originality Report from plagiarism-catching software such as Turnitin would indicate that the passage is 64% plagiarized because it retains 25 of the original words (out of 39 in this “paraphrase”) but without quotation marks around them. Correcting this by simply adding quotation marks around passages like “when taking notes, and” would be unacceptable because those words are not important enough on their own to warrant direct quotation. The only way to paraphrase properly is to change the words and the sentence structure , as shown in the paraphrase a few paragraphs above.

How do we do that? Here is a more detailed version of the steps discussed in the previous chapters:

The Paraphrasing Process

• Read and re-read the source-text passage so that you thoroughly understand each point it makes. If it’s a long passage, you might want to break it up into digestible chunks. Look up any words you don’t know (look them up in a dictionary or just type the word into the Google search bar, hit Enter , and a definition will appear, along with results of other online dictionary pages that define the same word.
• Without looking back at the source text, repeat its main points as you understood them —not from memorizing the exact words, but as you would explain the same ideas in different words out loud to a friend.
• Still without looking back at the source text, jot down that spoken wording and tailor the language so that it’s stylistically appropriate for your audience ; edit and proofread your written version to make it grammatically correct in a way that perhaps your spoken-word version wasn’t.
• Deleting any of the original points
• Adding any points of your own
• Distorting any of the ideas so they mean something substantially different from those in the original/ take on a different character because, say, your words put a positive spin on something neutral or negative in the original
• Repeating any sequence of two or three words from the original in a row
• When you enter a word into a thesaurus, it gives you a list of synonyms, which are different words that mean the same thing as the word you enter into it. Be careful, however; many of those words will mean the same thing in certain contexts but not in others , especially if you enter a homonym, which is a word that may have more than one meaning. For instance, the noun party can mean a group that is involved in something serious (e.g., a third-party software company in a data-collection process) or a fun celebration — and then there is the verb “to party,” the adjective, as in “party trick,” etc. There would be a separate series of (partial) synonyms in the thesaurus for all these different meanings, and you could easily pick one that doesn’t fit in your context.
• Whenever you see synonymous words listed in a thesaurus and they look like something you want to use but you don’t know what they mean exactly, always look them up to ensure that they mean what you think they mean. Doing this can save your reader the confusion and you the embarrassment of obvious thesaurus-driven diction problems (poor word choices).
• Still, for paraphrases, remember that replacing words with (partial) synonyms is not an acceptable way to paraphrase. In fact, it may look like an attempt to mask plagiarism (especially if you do not provide accurate parenthetical references and signal phrases).
• Cite your source. Again, we do not use quotation marks for paraphrases, but we still need toprovide signal phrases and parenthetical references in-text, as well as a full bibliographical entry at the end of the document. For more on citing, see §13.5.2 ).

For more on paraphrasing, consult the Purdue OWL Paraphrasing learning module (Cimasko, 2021), Exercise , and Answer Key .

Cimasko, T. (2021, June 07). Paraphrasing. Purdue OWL . Retrieved from https://owl.english.purdue.edu/owl/resource/976/02/

Summarizing is one of the most important skills in communications because professionals of every kind must explain to non-expert customers, managers, and even co-workers the complex concepts on which they are experts, but in a way that those non-experts can understand. Adapting the message to such audiences requires brevity but also translating jargon-heavy technical details into plain, accessible language.

As already defined in previous chapters, summarizing consists of paraphrasing only the highlights of a source text or speech. Like paraphrasing, a summary re-casts the source in your own words; unlike a paraphrase, however, a summary is a fraction of the source length—anywhere from less than 1% to a quarter depending on the source length and length of the summary. A summary can reduce a whole novel or film to a single-sentence blurb, for instance, or it could reduce a 50-word paragraph to a 15-word sentence. It can be as casual as a spoken run-down of a meeting your colleague was absent from, so he can find out what he missed, or an elevator pitch selling a project idea to a manager. It can also be as formal as a report on a conference you attended on behalf of your organization so your coworkers can learn in a few minutes of reading the highlights of what you learned in a few days of attending the conference, saving them time and money.

The Summarizing Process

• Determine how big your summary should be (according to your audience’s needs) so that you have a sense of how much material you should collect from the source.
• Read and re-read the source text so that you thoroughly understand it.
• Disregard detail such as supporting evidence and examples.
• If you have an electronic copy of the source, copy and paste the main points into your notes; for a print source that you can mark up, use a highlighter then transcribe those main points into your electronic notes.
• How many points you collect depends on how big your summary should be (according to audience needs).
• Paraphrase those main points following the procedure for paraphrasing outlined in §13.4.2 above.
• Edit your draft to make it coherent, clear, and especially concise.
• Ensure that your summary meets the needs of your audience and that your source is cited. Again, not having quotation marks around words doesn’t mean that you don’t have to clearly document your source(s).

Once you have a series of summarized, paraphrased, and quoted passages from research sources, building your document around them requires good organizational skills; this process involves arranging your integrated research material in a coherent fashion, with main points up front and supporting points below, proceeding in a logical sequence towards a convincing conclusion. Throughout this chapter, however, we’ve frequently encountered the requirement to document sources by citing and referencing, as in the last steps of both summarizing and paraphrasing indicated above. After reinforcing our quoting, paraphrasing, and summarizing skills, we can turn our focus on how to document sources. In the following, we will, again, build on our preliminary discussion of these skills in the previous chapters.

Key Takeaway

• If you’ve already pulled out the main points as part of the previous exercise, practice including them as properly punctuated quotations in your document with smooth signal phrases introducing them.
• Paraphrase those same main-point sentences following the procedure outlined in §13.4.2 above.
• Following the procedure outlined in §13.4.3 above, summarize the entire source article, webpage, or whatever document you chose by reducing it to a single coherent paragraph of no more than 10 lines on your page.

13.4: Using Source Text: Quoting, Paraphrasing, and Summarizing Copyright © 2021 by Melissa Ashman; Arley Cruthers; eCampusOntario; Ontario Business Faculty; and University of Minnesota is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

Share This Book

404 Not found

• California State University, Northridge

Interdiscliplinary Studies & Liberal Studies

• Citation Guide & Tips
• Getting Started
• OneSearch: Multiple Resources in Multiple Subject Areas
• Databases: Search by Discipline or Groups of Disciplines
• Scholarly/Peer-Reviewed/Academic Sources
• APA 7th Citation Style  
• OWL (Purdue Online Writing Lab)
• APA Style (official APA website with detailed FAQs and examples)
• APA Style Blog  Detailed answers to specific questions provided by expert
• MLA 9th Citation Style
• MLA Style Center

In-Text Citations

"In-text citation" means that you refer to (or cite) the ideas or words of another as soon as you write about them in your paper. There are several ways to do this: using quotation marks for exact words, summarizing or condensing without changing the meaning, and paraphrasing or using your own words.

Here are specific examples of ways to handle in-text citation in APA and MLA format.

APA In-Text Citation Basics (Purdue OWL)

APA In-Text Citations Specific Examples (Purdue OWL)

MLA In-Text Citation Basics and Examples (Purdue OWL)

Brief Examples of Quoting, Summarizing and Paraphrasing Using MLA (UCLA Library)

• << Previous: Scholarly/Peer-Reviewed/Academic Sources
• Last Updated: Jan 12, 2024 2:34 PM
• URL: https://libguides.csun.edu/InterdisciplinaryStudies

Document Reader

Report ADA Problems with Library Services and Resources