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Resume vs Cover Letter: How They're Different

8 min read · Updated on January 25, 2024

Knowing how a resume and cover letter work together can increase your chances of standing out

A resume and cover letter are essential job marketing tools that allow you to grab the attention of prospective employers and make a solid first impression. Where a resume provides an objective and concise overview of your work history, knowledge, skills, and overall qualifications, a cover letter formally introduces you to the employer and summarizes your work experiences related to your resume. It also discusses why you're interested in the position and why you're a suitable candidate. 

These two complementary documents are similar in a few ways and very different in others. In this post, we'll cover the following to provide clarity around cover letters vs resumes:

Cover letter vs resume: what are the similarities?

Cover letter vs resume: what are the differences?

What can a cover letter convey that a resume can't?

What's the difference between a cover letter, a resume, and an application letter? 

Cover letter vs resume: what are the similarities? 

As noted, a cover letter and resume are both career marketing tools, provided to prospective employers, that give the opportunity to make a strong first impression. Here are a few additional similarities between the two:

Both are meant to sell your skills and experience to entice employers to bring you in for an interview

The heading and contact information provided in a cover letter should match what's provided in a resume

When both a cover letter and resume are submitted as part of a job application, they're submitted together

Each document should use a similar style in terms of colors, font type , and font size to provide a cohesive package

Both documents should be tailored to each job you apply to

Both your cover letter and resume should include keywords from the job description.

These few points are where the similarities between a cover letter and a resume end. 

When considering a cover letter vs resume, there are five significant differences between them. They are

Layout and structure

Tonality , tense and orientation.

A resume is a requirement and necessity for virtually all job applications. A cover letter, on the other hand, is highly recommended but isn't necessarily required unless the job application specifically requests the inclusion of a cover letter. It's also possible to come across some job postings that specifically ask you not to include a cover letter. If you come across such an instance, even if you're tempted, don't include it unless you want to risk immediately going into the “no” pile. 

Unless specifically asked not to, in most instances it's in your best interest to include a cover letter with your resume. It shows you care about the position and can help to make your application stand out from the competition. 

The purpose of a resume is to provide the employer with a concise overview of your relevant work history, skills, and other qualifications. It focuses on your past and how it applies to your potential to succeed in a new job. 

Your cover letter should focus only on the job you're applying to - it serves as an introduction to you and your resume. With your cover letter, you have the opportunity to showcase a bit of your personality, further summarize your resume, and emphasize why you're interested in, and the right fit for, the job. 

In a nutshell, a resume shows the employer how your experience fits the role and a cover letter tells them why it does. 

Another main difference between a cover letter vs resume is the layout and structure of each. A resume typically uses bullet points without paragraphs or large chunks of text. There are also standard resume formats to choose from. A cover letter is written in paragraph form, with a layout similar to any professional business letter you might write.

Resume layout and structure

A resume uses one of three resume formats - reverse chronological, functional, or hybrid - with specific sections that are required within each format. The most commonly used is the chronological format, which includes the following sections:

Contact Information

Resume Headline

Resume Summary

Core Competencies

Work Experience 

Additional optional sections sometimes included on a resume are IT Skills, Volunteer Experience, Special Projects, Certifications, Training, Awards, Publications, and Hobbies & Interests. 

For more tips on how to write an effective resume with several resume examples to review, refer to “ How to Make a Resume: Beginner's Writing Guide with Examples .”

Cover letter layout and structure

A cover letter ranges from 300 to 500 words and should be written using the same format as any professional business letter. The key sections of a cover letter include:

The header with the date, the employer's address, and your contact information

A salutation directed to a specific individual when possible

An introduction paragraph where you introduce yourself, share why you're interested, and emphasize why you're an ideal candidate

The body paragraphs - the most crucial section of your cover letter - where you summarize your qualifications and how they make you an ideal candidate to meet the job requirements and demands, in one to two paragraphs

A conclusion paragraph , where you'll conclude with appreciation and a call to action

The closing , with a professional closing salutation and your name

For more detailed information on how to write a cover letter with a cover letter example, refer to “ How to Write a Cover Letter (With Example) .” 

Your cover letter, unlike your resume, addresses the employer directly and with a tone that's more personable than a resume. The exact tone you go with for your cover letter should reflect the industry and organization to which you're applying, though it's still good to showcase some personality. When doing so, ensure you still keep it professional and don't be too personal to the point that it distracts from the letter's overall goal and ability to leave a positive impression. 

The tone of a resume is straightforward and objective. It offers the reader specific details about your past work history, key qualifications, and skills. 

A resume is mostly past-oriented, meaning that it focuses largely on your past work history and experiences. Much of a resume is written in the past tense, as well. 

A cover letter is written primarily in the present tense. The focus of a cover letter is more on the present and future, including mentioning current and future objectives. 

What can a cover letter explain that a resume cannot?

As noted, where a resume shows how you're a good fit for the job, a cover letter can discuss why you're a good fit. Also, a cover letter can explain details about your resume that you might not have had space for on the resume. For example, if you listed a work experience bullet point with a great accomplishment, yet you weren't able to highlight the challenges you overcame for that significant achievement, that might be something to include in the cover letter if it adds value and is relevant. 

Cover letter vs resume vs application letter

In addition to a cover letter and resume being part of your arsenal of career marketing tools, you might also be wondering where an application letter fits in - especially since some confuse an application letter with a cover letter. 

What is the difference between a resume and an application letter?

As mentioned, a resume is a document required for job applications and provides a succinct overview of your work history and credentials. An application letter provides a detailed overview of your work history and credentials in a letter format and is typically not used in conjunction with a resume.

What is the difference between a cover letter and an application letter?

Though a cover letter and application letter share similar features, they're different in content and purpose. A cover letter complements a resume and provides an introduction to yourself and an overview as to why your qualifications make you a good fit for the job. It's sent with the resume as part of the application process. 

An application letter is more detailed and dives deeper into an applicant's work history and qualifications. It's common to send an application letter to an employer of interest, even if they don't have any job openings at the time. In other words, it's sent outside of the application process and often expresses interest in working for the organization. 

The structure is similar to a cover letter, because they're both professional business letters. However, since the intent of a cover letter and application letter differs, the content focus is different between the two. 

Cover letter vs resume: yes, you need both (with rare exceptions)

Now you know the similarities and differences between a cover letter vs resume and the purpose of each. You also know that, in most instances, it's best to submit a cover letter with your resume when applying for jobs. Including both helps you to set yourself apart from others in a tough job market and make a positive first impression on hiring teams! 

Wondering if your resume and cover letter complement each other the way they should? Our team of TopResume experts can help you to ensure that both showcase the correct elements to help you land the interviews you desire. You can even submit your resume for a free review   to get started!

Recommended reading: 

How to List Certifications on a Resume (with Examples)

How to Start a Cover Letter that Grabs Attention

How to Include Relevant Coursework on a Resume (with Examples)

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

See how your resume stacks up.

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Resume VS Cover Letter in 2024 [Detailed Guide & Examples!]

Navigating the job market in 2024 can be tricky, with every detail in your job application making a huge difference. 

In such a situation, you might find yourself wondering about the roles of resumes and cover letters and how each can help your job hunt. 

While a resume showcases your skills and experiences, a cover letter adds a personal touch, explaining why you're the perfect fit. But blending these two effectively isn't always straightforward.

But worry not! 

This guide will show you how to create a spotless application by telling you all about resumes vs cover letters, including:

• Resume Vs Cover Letter: 3 Key Differences 

Resume Vs Cover Letter: 3 Key Similarities

• What to Include in Your Resume and Cover Letter
• Resume and Cover Letter Examples

Let’s dive in!  

Resume Vs Cover Letter: 3 Key Differences

When you're on the hunt for a new job, understanding the difference between a resume and a cover letter is crucial. 

They might seem like they serve the same purpose at first glance, but they're actually quite different in terms of format, tone, and purpose. 

Let's break down these key differences to help you leverage each one effectively in your job application: 

#1. Format 

The main difference between a resume and a cover letter is how they’re formatted. A resume’s format is structured, almost like a database of your professional life. It's a concise, bullet-pointed list showcasing your work experience, skills, and educational background. 

The idea is to make it easy for the employer to scan through your qualifications quickly. Think of it as a highlight reel of your career, with each point clear and to the point.

On the other hand, a cover letter has a more narrative style. It's your chance to tell a story about your professional journey. Here, you're not just listing your achievements and skills; you're explaining them. 

You can dive into details about key experiences, how you tackled challenges, and why you're a great fit for the role. While your resume is factual and to the point, your cover letter allows your personality and enthusiasm to shine through.

What you include in a cover letter is also different from a resume. In your cover letter , you're linking your skills and experiences directly to what the job requires, using examples and anecdotes. Meanwhile, your resume serves as a straightforward record of your professional path and competencies.

The tone is where you see the difference between a resume and a cover letter. 

A resume is all about being professional and straightforward. You're sticking to the facts: your past job titles , the skills you've mastered, and your educational background. It's like a formal report about you, so there's not much room for personal flair or storytelling.

In contrast, your cover letter is where you can be a bit more relaxed and personal. 

This doesn't mean you should be overly casual, but it's definitely the place to add a bit of your personality. You can write in the first person, share your enthusiasm for the job, and talk about why you're excited about the opportunity. It's like having a conversation with the hiring manager, telling them why you'd be a great fit for the job.

So, while your resume is the straight-to-the-point , no-nonsense part of your application, your cover letter is where you get to be more expressive. 

#3. Purpose

When it comes to the purpose of a resume and a cover letter, it's all about showing different sides of your professional story. 

Your resume is the backbone of your job application; it's essential. It gives a clear, concise rundown of your professional journey. Basically, it's your way of saying, "Here's what I've done and what I'm good at." You can apply for a job with just a resume, but it's just a part of the whole picture.

The cover letter is what fills that picture. It complements your resume by filling in the gaps and adding context to your experiences. This is your space to explain why you're interested in the job and how your background makes you a great fit. It's like adding color to a black-and-white photo. 

By writing a cover letter , you're showing hiring managers that you're not just tossing your resume into every job opening you see. You're taking the time to present a complete, well-thought-out application.

So, while your resume is key, including a cover letter can be a game-changer. It shows you're a dedicated job seeker who understands the value of presenting a full picture. Hiring managers often look for this effort as it demonstrates you’re serious about the role. In a stack of many resumes, a well-crafted cover letter can be the thing that makes you stand out .

If navigating the world of job applications can be tricky, it helps to know that both resumes and cover letters also share some common ground.

While they have their differences, they also have key similarities like length, the need to be tailored to the job, and using matching templates. 

Understanding these similarities can help you create a cohesive and compelling job application package:

#1. Length 

First up, let's talk about length. Both your resume and cover letter should be pretty brief . 

The recommended resume length is usually one page long . You can have a two-page resume , but that's only if you have tons of experience and are applying for an executive position. 

As a rule of thumb, though, your resume should be all about being concise and to the point. You want to make sure every word counts, especially since hiring managers don't spend a lot of time on each resume.

Your cover letter should also be short and sweet. Aim for about three to four paragraphs , and don’t go over one page. You're not writing your autobiography here; you're giving a snapshot of why you're the right fit for the job. It's your chance to highlight the most important parts of your resume and add a bit of personality, but remember, brevity is key.

So, whether it's your resume or cover letter, keep it tight. You want to give just enough to spark interest and make them say, "Let's call this person for an interview."

#2. Tailoring it to the Job

Now, let's talk about tailoring these documents to the job. 

This is super important for both your resume and cover letter. You can't just send the same version to every job opening; it needs to feel like it was made just for that specific role. For your resume, this means highlighting the experience and skills that are most relevant to the job you're applying for. You've got to show them that what you've done lines up with what they need.

Your cover letter needs this custom touch, too. It's your chance to draw a clear line between your skills and experiences and the job's requirements. Here, you're telling them, "Hey, see these things on my resume? This is how they make me a great fit for your job." It's about making the connection between you and the role crystal clear.

So, whether it's tweaking your resume to highlight certain experiences or writing a cover letter that speaks directly to the job ad, tailoring each document is key. It shows that you're not just looking for any job; you're interested in this job.

Looking for a new job? Be sure to read the ultimate guide to the job hunt for help along the way!

#3. Matching Templates 

Lastly, there's the visual aspect – using matching templates for your resume and cover letter. When these two pieces of your application match, it gives everything a cohesive and professional look. 

Think of it like wearing a matching outfit to an interview; it just looks more put together. Using the same design, colors, and font style in both documents creates a strong, unified brand for you as a professional. It's a subtle touch, but it can make your application stand out.

Having a matching set also shows attention to detail. It tells the hiring manager that you've put thought and effort into your application. It's not just about the content; it's also about presenting it in a way that's pleasing to the eye and easy to read.

If you're not a design whiz, don't worry. There are tools out there that can help.

For example, Novorésumé offers matching templates for resumes and cover letters. This makes it super easy to create a professional and stylish-looking application package. 

With a few clicks, you can have a resume and cover letter that look like they were made to go together, because, well, they were!

What to Include in Your Resume

Your resume is your professional story on a page. It's crucial to include the right information to showcase your skills and experiences effectively. Here's a breakdown of what to include:

• Contact Information : Start with the basics - your name, phone number, email, and LinkedIn profile. Make sure your email sounds professional and not like something you came up with in high school (e.g.: [email protected]). 
• Resume Summary or Objective : This is a brief statement at the top of your resume. It should highlight your career achievements and aspirations. Tailor it to reflect how you're a great fit for the specific job you're applying for.
• Professional Experience: List your past jobs in reverse chronological order. Include your title, the company name, dates of employment, and a brief description of your responsibilities and achievements in each role.
• Skills (Hard and Soft): Highlight both your technical skills (like programming languages or marketing tools) and soft skills (like communication or problem-solving ). Tailor these to match the job description.
• Education : Include your most recent and relevant educational experiences. List the degree, the institution, and the year of graduation. You can also mention academic honors or extracurricular activities if they're relevant (I.e.: if you’re a recent graduate or entry-level professional).
• Optional Sections : If you have leftover space on your resume, you can include optional sections such as any languages you speak, any volunteer work you’ve done, your certifications or personal projects, as well as your hobbies and interests .

Are you wondering if you should write a CV or resume ? Read our article to find out what the differences are!

What to Include in Your Cover Letter

A cover letter is your chance to make a personal connection with the employer. It complements your resume by bringing your experiences to life. Here’s what you should include:

• Contact Information: Just like your resume, start with your name, phone number, and email. No need for your address, but including your LinkedIn profile could be a nice touch.
• Addressing the Hiring Manager: It's important to address your cover letter to the right person. If you can, find out the name of the hiring manager and address them directly (like "Dear Ms. Smith"). This personal touch shows you've put in the extra effort and makes your letter feel more tailored and respectful.
• Introduction: Grab their attention. Start with a concise introduction about who you are and why you're interested in the role. A compelling opener can make a big difference.
• Why You’re Interested in the Role: Explain what drew you to the job. Be specific about why the company or the role excites you. This shows you've done your homework.
• Your Relevant Experience and Skills: Here's where you match your skills to the job description. Use specific examples from your past to show how you've used these skills effectively to show the hiring manager why they should hire you.
• Conclusion and Call to Action : Wrap it up by reiterating your interest and thank the reader for their time. A proactive closing, like mentioning your eagerness to discuss your application in an interview, leaves a strong final impression.

13 Resume Examples

Are you wondering what a great resume looks like? Here are 13 resumes for different professions to inspire you:

#1. Business Analyst Resume Example

Check out our full guide to writing a business analyst resume here.

#2. Digital Marketing Resume Example

Check out our full guide to writing a digital marketing resume here.

#3. Software Engineer Resume Example

Check out our full guide to writing a software engineer resume here.

#4. Construction Project Manager Resume Example

Check out our full guide to writing a construction project manager resume here.

#5. Customer Service Resume Example

Check out our full guide to writing a customer service resume here.

#6. High School Resume Example

Check out our full guide to writing a high school resume here.

#7. Student Resume Example

Check out our full guide to writing a student resume here.

#8. Server Resume Example

Check out our full guide to writing a server resume here.

#9. Actor Resume Example

Check out our full guide to writing an actor resume here.

#10. Web Developer Resume Example

Check out our full guide to writing a web developer resume here.

#11. Engineering Resume Example

Check out our full guide to writing an engineering resume here.

#12. Computer Science Resume Example

Check out our full guide to writing a computer science resume here.

#13. Architect Resume Example 

Check out our full guide to writing an architect resume here.

13 Cover Letter Examples

And here are some cover letter examples to take your application from great to perfect:

#1. Customer Service Cover Letter

Check out our full guide to writing a customer service cover letter here.

#2. Marketing Executive Cover Letter

Check out our full guide to writing a marketing executive cover letter here.

#3. Medical Assistant Cover Letter

Check out our full guide to writing a medical assistant cover letter here.

#4. Consultant Cover Letter

Check out our full guide to writing a consultant cover letter here.

#5. College Student Cover Letter

Check out our full guide to writing a college student cover letter here.

#6. Retail Cover Letter

Check out our full guide to writing a retail cover letter here.

#7. Team Leader Cover Letter

Check out our full guide to writing a team leader cover letter here.

#8. Actor Cover Letter

Check out our full guide to writing an actor cover letter here.

#9. Digital Marketing Cover Letter

#10. Executive Assistant Cover Letter

Check out our full guide to writing an executive assistant cover letter here.

#11. Finance Cover Letter

Check out our full guide to writing a finance cover letter here.

#12. Graphic Designer Cover Letter

Check out our full guide to writing a graphic designer cover letter here.

#13. IT Cover Letter

Check out our full guide to writing an IT cover letter here.

Key Takeaways 

And that’s a wrap on everything you need to know about cover letters and resumes. 

Before you go and perfect your application based on what you just read, here’s a rundown of the main points we covered in this article:

• Resumes and cover letters differ in the way you format them, the tone you use when writing them, and the purpose they serve. 
• On the other hand, they also have similarities. For example, they’re typically the same length and need to be tailored to the job you’re applying for. 
• On your resume, make sure to include your contact information, resume summary, work experience, education, skills, and other optional sections. 
• Meanwhile, in your cover letter, you should first include a header with both your and the hiring manager’s contact information. Then you should address the hiring manager, write a captivating introduction, talk about your achievements and skills, and wrap up with a call to action and a professional signature line. 

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What Is the Difference Between a Resume and a Cover Letter?

• Resume vs. Cover Letter

What a Resume Includes

What a cover letter includes.

• Use a Cover Letter to be Subjective

 Prostock-Studio / iStock / Getty Images Plus

What's the difference between a resume and a cover letter? Both a cover letter and a resume share the common purpose of proving that you have the right skills to excel at the job for which you are applying.

However, there are clear distinctions between the structure and intent of the two documents. Job seekers should view their cover letter and resume as a complementary but unique pair of documents. That is, your cover letter should be more than just bullet points regurgitated from the resume. 

Many employers require that a resume is submitted with a job application. 

A cover letter may not be required. But, including one when you apply for a job can help your chances of getting selected for an interview.

The Difference Between a Resume and a Cover Letter

You can think of your resume as a general summary of your work experience and your cover letter as a summary of your work experience as it relates to the job at hand. 

A resume is a document that itemizes your employment history. It summarizes the jobs you have held, the education you have attained, certifications, skills, and other quantifiable information about your background and work experience. 

The most common  resume format  is a list with your contact information, and experience section that includes job titles, position descriptions, dates of employment, an education section, and other relevant information.

Typically, a resume is written in the third person and uses as few words as possible to summarize the experience. So, instead of writing "I supervised the large buying team at XYZ company" a resume would have a bullet point that says, "Supervised 19-person buying team."

Whenever possible, you'll want to use numbers on your resume, such as the number of people you supervised, percent sales increased, the number of customers helped, etc.

A cover letter is written to highlight the qualifications you have for the job for which you are applying. It is used to provide the employer with additional information as to why you are a good candidate for the job. The main function of your cover letter is to show off how your qualification makes you a match for the job. 

A cover letter is written in a letter format including a salutation, several paragraphs, and a closing. Unlike a resume, you should use the first-person to write your cover letter . (That said, avoid using "I" too much.)

Your resume should provide employers with a detailed list of your work experience and education. The skills and accomplishments associated with each job you have held should be described in enough detail to show employers how you have added value in those specific roles.

Often, resumes provide information in bulleted lists; this helps make the document concise and allows recruiters to scan through it quickly. 

A cover letter is a short three or four paragraph document. It should be written with the assumption that employers will consult your resume to match it to the statement you are making in the letter about your qualifications.

A cover letter will help employers to interpret your background as represented on the resume and will help prove how your previous experiences qualify you for a job.

When you are writing a cover letter for a job, first review the job requirements that are detailed in the job posting. Use your cover letter to explain how you meet those criteria.

Use a Cover Letter to Convey Subjective Information

A resume states the facts – who, what, when, and how. In contrast, a cover letter provides an opportunity to explain why you are qualified for the job. This document adds a bit of color and personality and is intended to persuade employers that you're a good fit for the position at hand. 

A cover letter is a better vehicle than a resume to convey more subjective information like the basis of your interest in a position, how your values motivate you to pursue a job, or why the culture of a company appeals to you.

Your cover letters will help you sell your qualifications to prospective employers while your resume provides the details to back up the information included in your letters.

Cover Letter VS. Resume –What's The Difference?

In This Guide:

What is a cover letter.

Cover letters vs. resumes - what's the difference?

Now that you know

In today’s ultra-competitive job market, one major way to get employers’ attention is by building an exemplary resume and cover letter. You must learn how to craft each document without any disqualifying errors.

In this article, you will learn the difference between a cover letter and a resume. These include the differences between the two in:

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A cover letter (also known as a letter of motivation) is a document sent alongside your resume. It provides additional information that you did not or could not include in your resume and gives you the opportunity to show more of your credentials to employers.

Cover letters vs. resumes - what's the difference?

A cover letter is an additional document, first and foremost. Unlike a resume, it is often optional, though some applications require an attached cover letter. It is a letter in which you provide detailed descriptions of your skills and previous work experience and explain why they make you the perfect fit for the position.

A resume is a primary document you will send to potential employers. It is a one to two-page list of your previous work experience, skills, accomplishments, education, etc.

It is advisable to customize your resume and cover letter to fit the requirements of each specific job description: in short, no form letters.

Cover letters have a different format

Formatting a cover letter correctly is vital. It is not just a list but a letter to a potential employer, with greetings, an introductory paragraph, one to two body paragraphs, a conclusion, and a signature. It is typically only one page.

A resume’s format is narrower. Resumes are a concise record of your background and qualifications, containing only essential information. Its presentation and visual appeal are especially important. It is typically one to two pages.

the tone of voice is different

A cover letter is you directly addressing your future employer. Unlike in your resume, in which you are clinically listing off your background and qualifications, you can feel free to inject more of your personality into a cover letter.

This helps the employer get to know you as well as your skills before you ever meet face to face. Imagine you are speaking to them at your job interview already: be friendly and confident, but remain professional as well.

Cover letters complement your resume.

If you have constructed it correctly, a finished resume can technically be all you need to apply to a job. However, you want to show potential employers that you will go the extra mile for them and ensure that they know just how better suited you are to the position than your competition.

A cover letter expands on the most important information provided in your resume and strengthens it. If your resume already has a strong layout , it is a good outline for your cover letter.

The most important information to keep in mind is the purpose of each document. A resume is an essential document that concisely lists your background and qualifications. A cover letter is an additional document that complements your resume by providing detailed explanations of the most relevant parts of your resume.

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Cover Letter vs Resume: 7 Key Differences and the Art of Writing Them (+Examples)

• Nikoleta Kuhejda , 
• Updated November 10, 2023 7 min read

Here's an idea: the resume vs cover letter is a lot like salt vs pepper. Let me explain.

Your resume is like salt — it's a key ingredient required to prepare any dish. Or in this case, to score a job.

The cover letter, on the other hand, is like pepper — you use it to give your dish (your resume) a bit more flavor.

But in the end, salt and pepper work best when used together.  Because of that, it might seem a bit silly to compare the two. Let's do it anyway!

Let’s start with an infographic that shows the key differences between the two.  

What is a resume?

Resume is the most common career document that job seekers use. If you’re going to apply for a job, you'll be required to provide one.

In the simplest terms, the resume is  a concise summary of your education, work history, skills, credentials and achievements . It gives hiring managers a rough idea about who you are as a professional, what’s your work history and your key achievements.

It’s usually one page long and written in chronological order.

But in general, you have three options to choose from — besides chronological, there’s also functional or hybrid resume format . It’s up to you to figure out which one works the best for you.

What should a resume include?

• Contact information: Your resume should begin with your contact details. Add your full name, title, address (optional), email address and phone number. In some countries, it's also common to include birthdate, nationality and photo.
• Professional summary or resume objective : Describe yourself in three sentences. Open with your job title and highlight your key skills and qualifications.
• Work experience: The most important part of your resume. List relevant work history in reverse chronological order. Add 3-5 bullet points under each entry to describe your key achievements.
• Education: If you’re a seasoned professional, it’s enough for you to mention your highest degree and school name. If you’re a student or a fresh graduate, feel free to include more details like relevant coursework, grants, or extracurricular activities.
• Skills: Pick relevant skills and divide them into several subsections like computer skills, soft skills, languages, and others.
• Additional sections: Certifications, courses, awards, strengths, publications, conferences, hobbies, social media, references, etc. All of these are voluntary.

If you're not sure what to write in specific sections of your resume, you can just check our step-by-step resume guide .

But if you prefer watching videos to reading, you might also like this 5-minute video guide to writing the perfect resume. 

What is a cover letter?

Also something that you use to help you get a job… But!

Firstly, it's not always required.

Secondly, even if it is, it only provides additional information to your resume and should never repeat the same content.

I t allows you to explain other things that are impossible to express through the resume, such as :

• explanation why you’re applying for the position
• supporting evidence to why you’d make a good fit
• examples how you can be beneficial to the company
• details about employment gap or less work experience
• your personal story
• your motivation and ambitions

You normally attach it along with your resume and it serves as your introduction to a hiring manager. The ideal cover letter length is 3-4 paragraphs.

What should a cover letter include?

• Date and contact information: List your contact details such as full name, title, email, phone number, address (optional), and the date at the top of the page. Also, add company’s information such as name of the company, department and address.
• Headline: Use numbers, questions, or interesting adjectives. Something like "5 Ways I Can Help You Improve Your Company’s Marketing."
• Personalized greeting: Research the hiring manager's name online — LinkedIn is the perfect tool for this. If you fail to find it, use “ Dear Sir/Madam” .
• 1st Paragraph: Introduction: Use this space to introduce yourself in more detail and explain why this job is exciting to you.
• 2nd Paragraph: Why you’re a great fit: Write a short summary of your career and skills, and tailor it to fit the company's needs.
• 3rd Paragraph: Why the company is a great fit for you: Let them know why do they appeal to you. What excites you about working there? What do you want to learn?
• Closing paragraph: Finish strong and repeat why you’re a great fit (points 5 and 6). Also, explain how and when you’re going to contact them.
• Signature: Use a formal sign-off like " Yours faithfully" (US English) or " Yours sincerely"  (British English) + your full name.

Take the readers on an exciting journey, don't tell them what they already know! Just try to answer the basic questions: Why you? Why this company? Why this role? 

7 differences between the cover letter and resume

Type of document: When you’re applying for a job, you're normally asked to provide a resume. That’s a basic document hiring managers use to filter job candidates. On the other hand, cover letters, while often required, are sometimes optional. This depends on the requirements for the specific job.

Purpose: The purpose of your resume is to summarize your work history and qualifications. Whereas the main purpose of your cover letter is to sell those qualifications. It should introduce yourself to the hiring manager and show how your experience and skills make you a great match for the job.

Content: Your resume should contain key information about your work history and professional background. A cover letter should help the hiring manager to interpret that information. For instance, you may have an employment gap on your resume and in your cover letter, you can explain why.

Information:  Any resume is mostly about facts. In contrast, your cover letter should contain more subjective information, such as reasons for applying for that job, why you’re passionate about your industry or why you’d make a good fit. It’s a place where you can show a bit of your personality.

Format: A resume is divided into multiple sections like Work history , Education , Skills , etc. and should use bullet points under each section. On the other hand, a cover letter is written in a letter format and consists of 3-4 full paragraphs. It includes heading, salutation, introduction, body content, conclusion, and your signature.

Tone: Resumes have more professional and formal tone. In your cover letter, you can use a more conversational tone and give it a more personal touch. This goes hand in hand with the fact that resumes are rather objective and cover letters subjective.

Length: Your resume should be one page long. This of course, depends on where you are in your career. But your cover letter should never go past 3/4 of a page (no matter what your career level is).

Christy's word of advice

Even if the cover letter is not always read, it’s still considered a courtesy to include one, particular by smaller companies who are more likely to manually review each application. Some online applications only allow you to upload one document, so in that case you can either merge your cover letter and resume into one file, or just submit the resume (avoid merging both into one file otherwise, as they serve different purposes and are weighted differently by ATS). If the ad just asks for a resume, you can probably get away with no cover letter.

Christy Morgan, Resident HR Expert

How cover letter and resume complement each other

Although there are multiple differences between the two, they complement each other.

Simply put —  think of your resume as an outline for your cover letter story.

Along the similar lines, you can also think of your  cover letter  as a handbook to your resume. It allows you to translate raw data from your resume into an easy-to-read letter demonstrating your key skills and abilities. Ultimately, the purpose of your cover letter is to get your resume read.

They should also complement each other in the terms of design. Make sure your cover letter template matches the resume template you chose. It makes you look more professional. (For instance, Kickresume allows you to do that.)

In the end, both documents will give you a chance to deliver your “elevator pitch” and help you score a job interview.

Cover letter and resume examples

Let’s now take a look at how it should be done in practice. Below you can find a resume and cover letter example written by a real job seeker who scored a real job in a real company (it's all very real, true story). 

These examples can teach you a bit about content and style of your resume and cover letter. You can even use them as your first drafts to help you get started.

Marketing and Brand Manager at American Eagle Outfitters (Resume Example)

This resume sample was contributed by a real person who got hired with Kickresume’s help.

Marketing and Brand Manager at American Eagle Outfitters (Cover Letter Example)

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

Still need some more inspiration? Visit our resume examples and cover letter examples libraries.

Resumes? Cover letters?

Our AI writer can do it all.

You can even transform your LinkedIn profile into a polished, professional resume . Our tool streamlines the process, helping you create a compelling document that perfectly showcases your skills and experience.

A journalist by trade, a writer by fate. Nikoleta went from writing for media outlets to exploring the world of content creation with Kickresume and helping people get closer to the job of their dreams. Her insights and career guides have been published by The Female Lead, College Recruiter, and ISIC, among others. Nikoleta holds a Master's degree in Journalism from the Comenius University in Bratislava. When she’s not writing or (enthusiastically) pestering people with questions, you can find her traveling or sipping on a cup of coffee.

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How to Write a Cover Letter That Will Get You a Job

I ’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

• ‘I Had a Great Job Interview — Why Haven’t I Heard Back?’
• How to Answer ‘Tell Me About Yourself’ in a Job Interview

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• Nurse Career

Essential Job Search Tips for Nurses

Whether you’re a new graduate or a seasoned nurse looking for a change of scenery, you eventually need to search for a job. Sifting through job advertisements can feel overwhelming, even when using a job board to narrow the listings. And after you find a job, you have to figure out how to apply and get noticed. Luckily, there are several things you can do to simplify the job search process. 

Understanding the Healthcare Job Market

Understanding the healthcare market before searching and applying for any position helps you gain direction. Research by focusing on the physical location you wish to work in and the specialty you’re interested in. The situation can be completely different from one hospital department to the next.

Strategies for learning the healthcare job market include the following:

• Talking to colleagues already in the healthcare arena can help you understand current openings and positions that may be in the works within their organizations. Network with previous coworkers, classmates, clinical instructors, and even friends of friends.
• Consider attending continuing education classes and workshops in person, which allows you to meet and network with others.
• The US Department of Labor releases reports with information on current labor shortages and forecasts needs for the future. They are predicting a major shortage of nurses , which you can use to your advantage in your job search.

Crafting a Standout Resume and Cover Letter

This step is one of the most important in any job search. You need an excellent nursing resume or CV and cover letter to stand out from the crowd (and get through to an interview).

There are three main formats for resume writing: chronological, functional, and combination. 

• Chronological resumes list positions in order from newest to oldest. These work great for someone with a history of positions in the same field or type of position. Chronological formats also support a long work history.
• Functional resumes list skills and accomplishments as highlights. These are best for people changing careers or returning to the workforce. 
• Combination resumes combine the other two types. This format is ideal for nurses, as it allows you to highlight your work experience and specific nursing skills while also listing your experience.   

Below are some important sections to include in your nursing resume:

• A professional summary : This part is a brief section at the top with your nursing qualifications and years and types of experience.
• Licenses and certifications : Include your license number (if public), state of licensure, and expiration date. Include nursing certifications such as specialty certifications or skill-based certifications specific to your field.
• Professional experience : List each job with the position title, employer, location, and dates of employment. Use bullet points to highlight your responsibilities and achievements, emphasizing aspects like patient care, treatment planning, and collaboration with healthcare teams.
• Education : List your nursing degree(s) and any relevant formal education. Include the degree obtained, the institution, and graduation year.
• Skills : Highlight specific nursing skills (e.g., wound care, administering medication, patient education) and soft skills (e.g., communication, empathy, problem-solving).
• Awards and honors : If applicable, mention any recognitions you’ve received in your nursing career.
• Professional memberships : Include any professional associations or memberships to healthcare or nursing-related organizations.

Tailor your resume as needed to each position you apply for. Adding keywords from the job descriptions can help your resume get through the screening phase and into the right hands.

Many people hire a professional writer to ensure they have the best nursing resume possible. Use a service dedicated to healthcare and nursing professionals, such as Health eCareers resume and CV writing services .

Cover Letter

A cover letter is the perfect place to make a great first impression. Additionally, many organizations have software that scans your cover letter (and resume) for keywords they’ve added to the job description. Don’t use the same cover letter for every application submission. Adjust your writing to meet each unique job posting.

Your cover letter is a business correspondence and needs to be formatted as such:

• Begin with your name and address as a header. It’s also a good idea to add a phone number and email. Make sure you have a professional email address. 
• Address the letter to the appropriate person with their name, organization/facility, department, and address.
• Begin your letter in a business manner, such as Dear [Name of hiring manager] or Dear Hiring Manager, if you don’t have a contact name. Addressing the hiring manager by name is always best practice.
• In the body of your letter, introduce yourself, describe the position you’re applying for, and provide any pertinent information about how you came upon this job opening.
• Highlight your skills and qualifications that match the specific job listing. Use keywords from the job posting if they fit your abilities.  
• Include a short statement about why you want to work for this specific organization. Be enthusiastic in your reasoning.
• Close with “Sincerely” or “I am looking forward to hearing from you soon,” and sign.

Writing a cover letter can feel daunting but there are plenty of tips out there to help you craft the perfect cover letter .

Leveraging Professional Networks

Finding jobs can be daunting. But remember, there’s a nursing shortage, and employers want to find you. One way to put yourself in a position to be seen by employers is to join and participate in professional nursing associations . Attending conferences and events allows you to network with other professionals. You may even hear about open positions that have yet to be posted publicly.  

Attend events dressed appropriately for an interview, and be prepared with a few copies of your resume in case you have the opportunity to give it to a prospective employer. Carry yourself at all networking events as though you were in an interview. Show your best self!

Considering Various Employment Settings

If you’re looking for a job and struggling, you may be limiting yourself too much. Restricting a nursing job search to only hospital settings prevents you from seeing multiple opportunities with great earning potential. Keep an open mind about work specialty and setting . Opportunities may become available that are outside of a traditional bedside role.

Nurses are needed in many areas:

• Clinics and physician’s offices
• Home health care  
• Long-term care/rehabilitation centers   
• Schools 
• Occupational health
• Public health
• Hospice care
• Travel nursing
• Insurance companies
• Research and academia
• Correctional facilities

Preparing for Interviews

After you land a nursing interview , don’t go in unprepared! You have a resume and the appropriate attire, but you need more before heading to an interview. To help you prepare, you can search for popular interview questions and prep your answers ahead of time. 

• Look up the prospective employers’ organization online.
• Read their mission statement.
• Look at all the services the organization or facility offers.
• Understand their purpose and future plans.
• Read all the position requirements and consider how you meet them through your previous positions or education.
• Think of on-the-job examples of how you’ve used the listed required skills.
• Why did you become a nurse?
• How do you handle stressful situations?
• How do you react in an emergency?
• How do you handle a difficult patient?

Nursing jobs are in demand nationwide. If you’re ready to kick off your nursing job search, Health eCareers has thousands of nursing jobs to explore.

Kate Houck, RN, BSN, is a L&D nurse with over nine years of experience in OB, lactation, school nursing, and pediatrics. She has a passion for taking care of families and helping new nurses be the best they can be.