annual progress report phd student sample

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The Graduate School

Template for annual reviews for doctoral students.

As part of an ongoing effort to foster good graduate student mentoring and facilitate communication between graduate advisors and advisees, The Graduate School has developed a template for annual reviews for doctoral (and potentially other) students .  The purpose is to provide a tool that programs can use to: (1) allow students to report and reflect on their progress and accomplishments during the previous year and plan their activities and efforts for the coming year, and (2) aid major advisors in providing their graduate students with feedback on their progress to date and plans.   The template is attached, along with examples of similar forms currently being used by some departments (English, Marine Sciences, and Psychology).  The template draws from examples such as these, and incorporates feedback received from the Graduate Faculty Council and the Executive Committee.

Importantly, the template is designed to be   customizable .  We anticipate that programs will modify it — adding, changing, or deleting items – to suit the specific needs of their programs.  Although use of this or any form is purely voluntary (i.e., there is no Graduate School requirement that annual reviews of this sort be conducted), we strongly urge programs to institute a process based on some version of a tool like this.

We are distributing this template now so that programs that want to do so can use it this academic year.  However, we view this as a “living document” that we will be revising as we receive feedback on it.  In addition, we will be developing guidance/tips on implementations suggestions and strategies that we will be posting on the TGS website, along with the template itself, over the coming months.

Download Template

If you have any questions or suggestions regarding the template itself or its use, please reach out to us at   [email protected]   or   [email protected] .

Kent E. Holsinger Board of Trustees Distinguished Professor Vice Provost for Graduate Education  and Dean of The Graduate School

Kathleen Segerson Board of Trustees Distinguished Professor Associate Dean of The Graduate School

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Upcoming Defenses

Doctoral dissertation oral defense of seth shuster.

Monday, May 20th, 2024

12:00 PM - 02:00 PM

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Degree: Ph.D. Chemistry Advisor: Dr. Steven L. Suib Title: High Temperature Coatings, Composites, and Inorganic Materials for Aerospace & Refractory Applications

Name: Seth Shuster ([email protected]) Advisor: Dr. Steven L. Suib ([email protected])

Doctoral Dissertation Oral Defense of Ye Chen

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Ye Chen, [email protected]

Doctoral Dissertation Oral Defense of (Saki Rezwana)

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Title: Adapting to Automation: Changes in Pedestrian Behavior in Response to Autonomous Vehicles. Field of Study: Transportation Engineering. Brief Description: This research analyzes pedestrian psychology while crossing the road in the presence of autonomous vehicles. The experiment was conducted in a virtual reality-based environment.

Saki Rezwana’s Ph.D. dissertation defense. Email: [email protected]

Doctoral Dissertation Oral Defense of Gino Villarreal

Music Building

Silvestre Revueltas: Shaping Mexican Cultural Identity through Music Doctor of Musical Arts

This paper thoroughtly analyzes Silvestre Revueltas’ chamber works, Ocho por Radio and Homenaje a Federico García Lorca, to demonstrate his portrayal of nationalism through music. It presents how Silvestre Revueltas’ musical style, motivated by political, philosophical, and social events of the early twentieth century, mirrors the rich complexity of an emerging Mexican culture, as it tried to claim a place in the modern world.

Gino Villarreal 860 405 4340

Doctoral Dissertation Oral Defense of Sruthi Mantri

Tuesday, May 21st, 2024

Prioritizing People – Mixed Equilibrium Assignment for Autonomous Vehicles Based on Occupancy

Sruthi Mantri - Email: [email protected]

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Ph.D. Student Handbook

Annual ph.d. progress report.

Starting in their second year, students will meet with a mentoring committee annually. Prior to candidacy, the mentoring committee will be composed of their Qualifying committee. After candidacy, the mentoring committee will be composed of their Dissertation committee, which depending on the nature of a student’s thesis may include members of the Qualifying committee. At least one week prior to the annual meeting (which also includes the candidacy exam), the student will provide a brief progress report (3-page max, excluding non-mandatory figures), an updated CV, and a copy of their IDP. At the beginning of the meeting, the student will meet alone with the committee, followed by a meeting of the advisor(s) with the committee. The committee chair will fill out the PhD Committee Meeting Report.

Access the Progress Report Submission form her e.

The purpose of the Dissertation Committee is to provide objective advice and fresh points of view to the student and Advisor. A lively discussion may be expected at these meetings, which is sure to benefit the student and the student’s research. Committee meetings are also important for ensuring that the student is: i) on schedule to complete the Thesis in an appropriate time frame, including maintaining the appropriate balance of experiments, analysis, writing, and dissemination; ii) thinking about and effectively pursuing post-graduation career plans; and iii) at the appropriate time is given permission to defend.

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The Department of English has moved from Hellems and Denison to Muenzinger . The main office is in Muenzinger D110.

Annual Report for PhD Students

PhD students in their second year and beyond are required to submit an annual report on the progress of their PhD work by October 31 of each year. These reports are used to assist the Associate Chair for Graduate Studies and (for more advanced students) the student’s Dissertation Director in advising about progress in the program.

Students without current reports on file may not be considered eligible by the department for fellowships or teaching positions. Reports should be no more than one page in length and can be submitted in person to the Graduate Program Coordinator via e-mail to [email protected] .

For a template of the report, click here . 

Instructions

If you are completing coursework (second year).

• Outline your plans to complete your coursework in the current academic year, listing the courses you plan to take.
• List the members of your Advisory Committee and identify the Chair.
• If you have grades of Incomplete outstanding, outline your plans to complete the course(s). Grades of Incomplete may disqualify you from holding a teaching appointment.
• Outline how you have completed or plan to complete the foreign language requirement for the PhD.

If you have completed coursework (including grades of Incomplete) but have not yet passed the Qualifying Examination (Third year):

• Indicate when you will be taking your Qualifying Examination.
• Provide the title of your prospectus and a description of your field and method.
• List the five Advisory Committee members who will administer your exam, including the outside member.

If you have passed the Qualifying Examination (Third Year first semester and beyond)

• List the names of your Dissertation Director and the other four members of your dissertation committee, including the outside member.
• Describe your progress on the dissertation. Indicate chapters finished and expected date of completion.
• If applicable, indicate date of dissertation defense.

If you are currently a GPTI

List the name of a faculty member who will be visiting your classroom and providing a written evaluation of your teaching for your file.

All Students

If you are engaged in extracurricular or leadership activities outside of the English Department or CU Boulder (e.g. serving as an officer in a student organization or club, participating in off campus programs or organizations that benefit your community, participation in national or regional professional organizations) and would like to disclose these, please do so. This can help our department identify candidates for campus-wise funding and recognition opportunities.

University of St Andrews

Mms documentation.

• MMS Staff guides

Student Annual Progress Report

Introduction.

Each PGR student is to be reviewed at least once per year, in accordance with the Progress Review Policy. The forms are completed in MMS (https://mms.st-andrews.ac.uk/mms/)

There three key forms in the review process;

• a report from the Supervisor
• a self-assessment from the Student
• a report compiled by the Review Team

The student and supervisor reports will be read by the Review Team and will inform the Reviewers' report. The Reviewer report will make a recommendation based on the progress of the research degree, which will be one of four categories of possible outcomes: green, yellow, amber or red. Depending on the outcome subsequent reviews may be held at different frequencies.

This Student self-assessment is a crucial part of your annual progress review and must be submitted alongside any other material requested by your School (e.g. draft introduction, or sample chapter). It will be used by your reviewers to inform your progress review interview, and will be seen by your supervisor.

To complete the form, you will need:

• a brief description of your project,
• how often you have met with your supervisor and what form this takes,
• wither or not you have discussed and/or carried out any ethical or risk assessments,
• information on academic work not related to your research,
• a detailed completion plan,
• information on any issues associated with your project,
• information on any additional support you think would help your project,
• a description of how your progress to date has been, including an assessment of wither or not you expect to complete on time.

Creating and submitting a new form

The Postgraduate administration forms are completed in MMS (you can access MMS either from the links on the ‘Current Students’ tab or via the links on the ‘My Courses’ tab in MySaint. Each current student studying a research degree will have access to a ‘RESEARCH’ module in MMS. This module will be related to the subject of your degree and will have the subject code as a prefix (for example, the RESEARCH module associated with Biology is entitled ‘BIOL-RESEARCH’).

Figure 1 : Link to Postgraduate Administration tool and Reviewer Report overview

Each RESEARCH module will have a ‘Postgraduate Administration’ tool. This tool is used to handle a number of postgraduate related administration forms, such as annual progress reports, examining committee nominations and leave of Absence/Extension requests. To access the tool, click the ‘Postgraduate Administration’ tool link, an example of which is given in Figure 1 .

Annual Progress Reports are handled on the ‘Progress Reports’ tab in the Postgraduate Administration tool. Any existing self-assessment forms, any submitted supervisor reports and any submitted reviewers’ reports will appear in the corresponding sections of the page (see Figure 1 for an example). To create a new self-assessment form, click the ‘ Create new ’ link in the ‘Your self-assessment forms’ section. This will create, and direct you to, a new student annual progress review.

An example if the student annual progress review is given in Figure 2 . The review comprises 8 questions, all of which need completed before the form can be submitted. At any time, you can save the form using the ‘ Save’ button at the bottom of the form to be completed at a later time. When you save the review, if a question has been answered then a green border will appear around the question (see Figure 2 ). If the question has no answer then the red border will remain.

Once you have completed the review, you can submit the form to your school by clicking the ‘ Submit Review ’ button at the bottom of the form.

Note : You must answer all 8 questions before the review can be submitted.

Figure 2 : Example Student Progress Review

Help and Assistance

If you wish to raise concerns that you do not feel comfortable with your supervisor seeing, you should share them with the Director of Postgraduate Studies (DoPG) in the first instance. You should also, however, feel free to approach the Registry Student Support Officer  or the Pro Dean Research Postgraduate .

For technical help and assistance please email IT Service Desk:  [email protected] .

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Annual Progress Reports

Doctoral candidates have to submit a progress report every year once they have passed the public presentation. The annual progress reports serve two purposes:

First, they take stock of the progress made during each year of the doctoral studies. This may sound trivial, yet it helps both doctoral candidates and their supervisors to keep track of their doctoral projects and to avoid pitfalls that could have been easily avoided in retrospect (e.g. unrealistic timetable, procrastination, etc.).

Second, in the annual reports changes can be documented that become necessary or even desirable during the doctoral studies which could not have been anticipated when the dissertation agreement was signed. For instance, it might occur that the initially intended data collection becomes impossible because access to special archives or datasets was denied. Alternatively, it might be that new opportunities turn up, such as a new conference or workshop on the topic of the doctoral project. These changes to the dissertation agreement need to be documented in the annual reports. However, it is important to emphasize that ultimately it is up to the Director of the Doctoral Study Programme to accept these changes.

 Submission of Annual Progress Reports

The annual progress report has to be sent to the respective SSC. Please check the website of your SSC for submission deadlines and for documents which have to be submitted in addition to the annual progress report.

Please note that for many funding schemes (e.g. dissertation completion fellowship) studying according to the university regulations is required. This includes the subsmission of annual progress reports.

 Downloads

Annual Progress Report

DZ.V2 Annual Report.doc

File size:  191 kB

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