personal statement for reference

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How To Write A Personal Reference Letter (With Examples)

• Personal Reference Letter
• Recommendation Letter for Employment
• Professional Reference Letter
• Reference Letter Template
• Reference Letter for a Friend
• Professional References
• List Of References
• Recommendation Letter From Employer
• Academic Reference Letter
• Business Reference Letter
• Recommendation Letter for a Promotion
• Character Reference Letter
• Reference From A Manager

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Writing a personal reference letter for someone can be a big deal, so it’s essential you know how to write one correctly. Personal reference letters allow potential employers to get an understanding of who you are from people who worked closely with you. While professional recommendations are ideal for showcasing your on-the-job skills, a personal recommendation can also improve your candidacy.

Whether you’re writing a letter for a family friend, coworker, or a past client, we’ll go over how to write a personal reference letter, provide personal reference examples, as well as some tips to keep in mind when writing your letter.

Key Takeaways:

When writing a personal reference you should include an explanation of your relationship with the applicant, provide examples of the applicant’s positive qualities, and include the official recommendation in your letter.

Before writing the letter you should make sure you are familiar with the candidate’s qualities and personal characteristics.

Provide examples of the candidate’s abilities but make you stay positive and avoid getting too personal in your letter.

A personal reference letter can make the difference between securing an opportunity and being passed on to the next candidate so make sure to be honest in your letter.

What is a personal reference letter?

How to write a personal reference letter, personal reference letter examples, personal reference letter template, tips for writing a personal reference letter, before writing a personal reference letter, when to provide a personal reference letter, how to write a personal reference letter faq.

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A personal reference letter, also known as a personal letter of recommendation or a character reference/recommendation, is a letter used to bolster a person’s application for a job, admission to a school or organization, housing, or any other position that screens applicants.

A glowing reference letter can make the difference between securing an opportunity and being passed on to the next candidate. Unlike professional references, a personal reference letter is about getting to know a candidate beyond work ethic .

It emphasizes positive personality traits and soft skills . Personal reference letters give an organization a sense of a person’s character outside of work and make their application stand out.

To write a personal reference letter, you should start by explaining your relationship with the applicant and then provide examples of their positive qualities. Below is a more detailed list of how to write a personal reference letter:

Explain your relationship with the applicant . Before you jump into explaining someone’s personal character, catch the reader up to speed.

Go into detail about where you know them from and how long you’ve been acquainted. It needs to be clear that you know the candidate well enough that your opinion on their character carries some weight.

Provide examples of the applicant’s positive qualities . You’ve gone into depth about your relationship with the job candidate. In the next paragraph, provide what they came here to find out. Give as many positive attributes as possible, but a minimum of two.

Some possibilities of good qualities you could touch on might include:

Excellent communication

Positive outlook

Outstanding academic performance

People skills

Dedication to extracurriculars

When possible, try to give specific examples of times you witnessed the applicant demonstrating these qualities. Maybe your student showed initiative by creating a school newspaper. Perhaps you saw your previous co-worker demonstrate leadership skills by taking control of the company’s social media image.

The official recommendation . The closure of your letter should be for summarizing the points you’ve made to reach the final conclusion: you highly recommend this person for the position.

Try to relate the characteristics you’ve covered to the specific position the applicant is going for, whether that be a job, graduate school, or another opportunity. Leave the reader knowing the applicant has your full support .

Contact Information. You will want to include your contact information in the recommendation letter that way they can contact you if you have any questions. The best form of contact to include would be your email and a personal phone number.

Personal recommendation from a teacher example letter

Lindsey Stapleton 117 W California St. Denver, CO , 80402 (430)-220-3567 [email protected] September 4, 2020 Benjamin Smith Director of Admissions Boston University 233 Bay State Rd. Boston, MA , 02215 Dear Mr. Smith, My name is Lindsey Stapleton. I am reaching out to give my strongest recommendation for Anna Jacobs to be accepted into Boston University for the Fall 2021 term. I have been Anna’s High School English teacher for the past two years at Merrick High School. Prior to that, I had experience working with her on the student government and the swim team. During the years I’ve known Anna as a student and athlete , she’s demonstrated incredible leadership qualities, a caring demeanor, and a dedication to her education. She’s greatly improved her writing and reading skills. By her senior year, she secured the position of swim team captain with these qualities. On student government, she created a dance-a-thon fundraiser for breast cancer awareness. Throughout her time at Merrick High School, Anna has grown into a professional and capable young woman with enormous potential. I believe that her tenacious personality and hardworking attitude will drive her to success. I know she will continue to do great things, and I highly recommend her for your university. Please contact me if you’d like any further details. Sincerely, Lindsey Stapleton (430)-220-3567 [email protected]

Personal recommendation from a friend example letter

Christopher Kelly 416 Memphis Ave. Denver, CO, 80903 (917)-829-4379 [email protected] September 4, 2020 To Whom It May Concern, I have known Luke Barnes as a close friend for the past twelve years. For the first five of those years, we were coworkers together at Lexington amp; West Bank. Over that time, I got to know Luke very well. Luke is one of the most considerate and kind-hearted people I’ve ever met. Everybody loves to be around him, whether it’s in a work capacity or otherwise. Besides being an overall pleasant person, Luke is an excellent communicator . He’s never failed to soothe an angry client or expertly outline a proposal. Luke uses his sociability and communication skills to be an outstanding leader to his co-workers and friends. For these reasons, I recommend Luke Barnes for this position wholeheartedly. I am positive that his work style and personality will exceed your expectations and help drive the success of your company. If you have any other questions, please reach out. Sincerely, Christopher Kelly (917)-829-4379 [email protected]

Personal reference letter from a coworker example letter

Subject Line: Personal Recommendation for Tiffany Miller Dear Mr. Johnson, I am writing this letter with great pleasure to provide a personal reference for my coworker Tiffany Miller. I have had the privilege of working alongside Tiffany at XYZ Company for the past five years. I can attest to the outstanding qualities and contributions she had to our team. During our time working together, I observed Tiffany consistently demonstrating a strong work ethic, dedication, and a keen eye for detail. She is proactive in seeking solutions and always willing to go the extra mile to achieve results. One of her most impressive attributes is her ability to collaborate effectively with colleagues at any level. She has a natural talent for building positive and productive relations, fostering a positive and productive work environment, and promoting teamwork. I wholeheartedly recommend Tiffany for any future endeavors she may pursue. I have full confidence that Tiffany will make significant contributions and continue to excel in her career. If you require any further information, please don’t hesitate to reach out to me at [email protected] or at 123-456-7890. Sincerely, Nick Day [email protected] 123-456-7890

Dear Mr./Ms. [Last Name] , My name is [Your Name] . I am reaching out to give my strongest recommendation for [Referee’s Full Name] for the [Job Title] position at [organization/company/university’s name] . I have been [Referee’s First Name] ‘s [your relationship to the referee] for [how long you’ve known the referee] at [where you know them from] . During that time, I had experience working with [him/her/them] on [shared experience #1] and [shared experience #2] . During the years I’ve known [Referee’s First Name] as a [position of referee relative to you] , [he/she/they] demonstrated incredible [soft skill #1] , [soft skill #2] , and [soft skill #3] . [He/She/They] ‘s greatly improved [his/her/their] [skill referee has improved] . In [year] , [Referee’s First Name] accomplished [significant accomplishment] with these qualities. During the time I’ve known [Referee’s First Name] , [he/she/they] has grown into a professional and capable individual with enormous potential. I believe that [his/her/their] tenacious personality and hardworking attitude will drive [him/her/them] to success. I know [he/she/they] will continue to do great things, and I highly recommend [him/her/them] for your [organization/company/university/etc.] . Please contact me if you’d like any further details. Sincerely, [Your Full Name] [Your Phone Number] [Your Email Address]

When writing a personal reference letter, make sure you are the right person to write the letter and be honest about the person. Here are some more tips to keep in mind when writing a personal reference letter:

Be sure you’re the right person to write the letter. The team requesting a personal recommendation is looking for valuable insight into an applicant’s personality characteristics. You must be very familiar with the person in order to provide this effectively.

If your description of the candidate is vague and lackluster, this can actually work against the candidates and decrease their chances of securing a position. It’s best practice to turn down writing a personal reference for someone who you don’t know well enough to speak to their good qualities.

Know the deadline. There’s likely an application deadline in place. Make sure you know when it is and that you have enough time to complete the letter by the deadline.

If you think that you might not be able to finish the letter in time, urge the applicant to find another personal reference. It’s better to give them time to find another recommender, as opposed to waiting until the last minute and realizing you can’t finish by the required deadline.

Be honest. A personal reference letter for your student, friend, or co-worker is not the space for exaggeration or falsities. Regardless of the ethical concerns, a hiring manager or admissions counselor can sniff out when a referee is stretching the truth.

This will reflect negatively on the applicant and lessen the recommender’s credibility. You can still express your friend as an outstanding candidate, without going over the top.

Focus on positive attributes . Everyone has their weaknesses but when sending or writing a reference for employment, it’s best to stick to the strengths .

Be candid with your recommendation. If you’re finding that the shortcomings of the applicant are outweighing their strong points, someone else in their network should probably be writing the recommendation.

Keep it brief . A personal recommendation letter shouldn’t be a full-length biography. Even though you have a lot of awesome things to say about the applicant, admission and hiring teams have a great deal of paperwork to go through for every candidate.

The shorter and more straightforward your reference is, the more of an impact it will leave.

Avoid getting too personal . This may sound like an ironic concept when discussing a personal reference letter. There is a difference between knowing a person’s characteristics well and divulging unnecessary personal information.

Don’t include anything outside of the personality qualities and achievements that are relevant to the opportunity.

Be polite and professional. While there are many possible reasons why a candidate might need a personal reference, all of them require a professional tone. Format your letter accordingly .

This is especially important when you’re writing a recommendation for a friend. Avoid sounding too casual. It could come across as disreputable.

Give specific examples . When showcasing the applicant’s skills, make sure that there’s evidence to back it up.

If you’re saying that your student was hardworking, include an instance of when they went above and beyond on a project. If you’re stating that your neighbor is very responsible, tell them about the time that she watched your children for the weekend while you were out of town.

Giving specified examples shows the hiring committee that these are not just free-floating concepts. The candidate has shown these characteristics in their achievements.

Focus on relevant information. It’s easy to get into the positive personality traits of the person you’re writing a recommendation for. While it’s beneficial to bring up these qualities, be careful not to get lost in irrelevant details.

Some things that you may think are special about the candidate may not be helpful in the context of their new job. Be sure it makes sense.

Cater the letter to the desired position. Tailoring your recommendation to the desired position of the candidate goes hand-in-hand with relevant information. Try to get as much information about the opportunity as possible from the applicant. Some qualities may be more relevant in a particular position.

For example, it may not be relevant for the average job-seeker to include that they have a pet or love animals in their letter of recommendation. However, if the position directly involves animal care, such as a veterinarian or a dog trainer , it may be very valuable information.

Before you sit down to write your personal reference letter, have a conversation with the person you’re writing it for. Ask them what traits, skills, and experiences they’d like you to highlight.

If it’s for a job application, go over the job description together. Keep an eye out for soft skills to start brainstorming ideas for what to write about. For example, if the job description says that the job requires interdepartmental collaboration, you could write about a time your friend organized a club or brought a team together.

If you’re writing a personal reference letter for admission to a school, look over the program details. See what kind of qualities the school values most based on its mission statement and its interactions with the public through social media.

Arming yourself with knowledge about what the letter’s recipient wants to hear can make it much easier to start generating ideas for your personal reference letter.

You should provide a personal recommendation letter when a candidate doesn’t have much work experience but still has the potential to be a great employee or student.

For example, your letter could let a cautious employer know that the teenage neighbor who babysat for your kids is definitely responsible enough for hiring. It can also be an important part of the loan process when making a large purchase, such as a home.

Before deciding how to ask someone to be your reference , you must figure out who to ask. People who can speak to these qualities in an enthusiastic character reference may include:

Past teachers

Family-friend

Guidance Counselor

Anyone else who can effectively vouch for an applicant’s soft skills

The great thing about a character reference is that it’s personal. That means that the possibilities for people who can write it are as wide as your social network .

Should I agree to write a personal reference letter for someone?

Before agreeing to write a personal reference letter it’s important to make sure you know the requester well enough to highlight their good, relevant qualities before you agree to write them a recommendation. Being asked to write someone a personal reference letter is a task that shouldn’t be taken lightly, as it can carry a lot of weight in application success.

Writing a character reference for a childhood friend you haven’t seen since high school may come off as disingenuous and have a surprisingly negative impact. It’s best to politely decline if you can’t definitively speak to this person’s character.

Can you use a family member as a reference?

Personal references usually don’t include family members since professional references can have a lot of sway during a job search. It’s best not to use anyone that might have personal bias and will say anything to help you get a job.

You should ask past teachers, clients, or coworkers to be a personal reference as they can speak to your qualities and abilities to work.

What happens if your reference doesn’t answer?

If your reference doesn’t answer when a potential employer is doing a background check, it might reflect badly on you. It doesn’t always mean you will lose your job offer. You should apologize to the hiring manager and provide another reference ASAP.

If you don’t have another reference to give, contact your reference and see why they didn’t answer. Chances are they just haven’t had time to respond to their messages. Have them contact the hiring manager ASAP.

What do you write in a personal reference letter?

You should include an explanation of your relationship to the candidate and how long you’ve known them when writing a personal reference letter. You should also write any positive personal qualities with specific examples. Some examples of these qualities could include their communication skills, academic performance, or their people skills.

You should close the letter with your official recommendation and try to relate the qualities you’ve covered to the specific position the applicant is going for.

Boston University – Writing a Letter of Recommendation

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Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.

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Personal Reference Letter Examples and Writing Tips for 2024

As individuals progress through their personal and professional lives, they may encounter instances where they are required to produce a personal reference letter. This letter serves as a powerful endorsement tool for the candidate, helping to influence the decision-making process in their favor.

In this article, we will examine the significance of a well-written personal reference letter, including its definition, purpose, and benefits. We will provide examples and valuable tips to help you create a compelling personal reference letter that positively impacts the recipient’s outcome.

What is a Personal Reference Letter?

A Personal Reference Letter, also known as a character reference letter, is a written document that attests to an individual’s character, work ethic, integrity, and overall professionalism. It is typically written by someone who has had a significant amount of interaction with the candidate, whether in a professional or personal context.

The letter should be written in a professional tone, highlighting the individual’s significant strengths, key attributes, and unique qualities that distinguish them from others. This letter is an invaluable resource when it comes to competing for job opportunities or academic positions.

Purpose of Personal Reference Letter

The primary purpose of a Personal Reference Letter is to provide an unbiased and sincere evaluation of an individual’s positive attributes, which can help the recipient make informed decisions. The letter should provide insight into the individual’s work ethic, skills, and overall character, which can influence the recipient’s decision-making process positively.

Whether it’s for a job application, academic program, or any other evaluation process, a Personal Reference Letter can be a key factor in determining the candidate’s suitability for the role.

Who might need a Personal Reference Letter?

Individuals from various backgrounds and professions may require a Personal Reference Letter to provide support to their claims of competency and professionalism. This includes people in the following professional categories:

• Job applicants
• Entrepreneurs
• Freelancers
• Medical professionals
• And any individual looking to confirm their credibility in any industry.

D. Benefits of a Well-Written Personal Reference Letter

A well-written Personal Reference Letter carries a multitude of benefits. First and foremost, it serves as a persuasive tool that can positively influence the recipient’s decision-making process. It can increase the candidate’s chances of getting selected for the desired job or academic position.

Furthermore, a well-written Personal Reference Letter provides concrete evidence of an individual’s positive attributes and work ethic. It creates a lasting impression of the candidate, which can benefit them in the future.

A Personal Reference Letter plays a vital role in a candidate’s personal and professional development. It is essential to be sincere and succinct in your evaluation of the candidate, highlighting their unique attributes that can influence the recipient’s decision positively.

Personal Reference Letter Format

When it comes to personal reference letters, there are certain formatting rules that should be followed. These letters are often used for employment and education purposes, and can have a significant impact on the recipient’s future opportunities. Here are the key elements of a personal reference letter format:

A. Formal vs. Informal

The tone of the letter should reflect the relationship between the writer and the recipient. If it is a professional or academic reference, a formal tone is appropriate. If the relationship is more personal, an informal tone may be more fitting. Regardless of the tone, the letter should be well-written and thoughtful.

B. Length and Structure

The length of a personal reference letter can vary depending on the purpose and requirements of the recipient. Generally, the letter should be one page in length or less. The structure of the letter should include an introduction, body, and conclusion. Each section should be clearly labeled to guide the reader.

C. Salutation

The salutation of the letter should address the recipient directly, using their full name or appropriate title. If the relationship is more informal, a first name may be used. If the relationship is professional or academic, a formal title may be more appropriate.

D. Introduction

The introduction should include the writer’s connection to the recipient, and the purpose of the letter. It should also establish the writer’s credibility and qualifications to give a reference.

The body of the letter should provide specific examples of the recipient’s skills, character, and achievements. These examples should be detailed and highlight the qualities that make the recipient stand out. The writer should also include any relevant background information to provide context.

F. Conclusion

The conclusion should summarize the writer’s opinion of the recipient, and offer support for their abilities and potential. The writer should also invite the reader to contact them for further information or clarification.

G. Signature

The signature should include the writer’s full name, title, and contact information. This provides further credibility and allows the recipient to follow up if needed.

A well-written personal reference letter can provide a significant boost to the recipient’s future opportunities. By following these formatting guidelines, writers can ensure their letters are effective and impactful.

Personal Reference Letter Writing Tips

Crafting an effective personal reference letter requires more than merely penning a few kind words about the subject. Being a well-crafted and impactful letter writer calls for careful attention to detail and an ability to communicate not just about the person, but to someone who may be looking to hire or accept the applicant.

To help you write a persuasive letter, here are some essential tips:

A. Understand the Purpose

Before embarking on penning your personal reference letter, it is essential to understand its purpose. Typically, it serves as a testament to the subject’s character, highlighting their positive attributes, and why they are suitable for the job or opportunity at hand.

B. Choose the Right Tone

The tone of the letter is critical to conveying the message effectively. A more informal tone may be suitable for a letter of recommendation between friends or colleagues, while a more formal tone is appropriate when writing for an academic or professional position. It is vital to take the time to understand the audience and the subject before finalizing the tone.

C. Highlight Relevant Qualities or Skills

When writing a personal reference letter, it is essential to emphasize the subject’s positive qualities and skills that are relevant to the job or opportunity. Avoid simply listing the achievements I have seen or heard of in the past. Instead, focus on the qualities and skills that you have personally observed and think are valuable.

D. Include Specific Examples

One of the best ways to persuade a hiring manager or executive board to consider a person is by including specific examples that illustrate how the subject has demonstrated the qualities and skills that you mention. It will provide substance to the letter, enabling the reader to envision the person’s capabilities.

E. Customize the Letter

A well-crafted personal reference letter should be personalized and unique to the subject’s specific situation. Take the time to understand the job or opportunity requirements, and tailor your letter accordingly to highlight their most relevant accomplishments.

F. Proofread and Edit

Finally, make sure to proofread and edit your letter thoroughly. A letter filled with grammatical errors or haphazard language may not communicate the message effectively. It is crucial to get a second opinion from others to ensure that the subject’s best qualities are communicated effectively.

Following these tips will help improve the effectivity of a personal reference letter, leading to better job prospects and future opportunities for the applicant.

Personal Reference Letter Dos and Don’ts

When it comes to writing a personal reference letter, there are some dos and don’ts to keep in mind to ensure your letter is effective and professional.

• Be Honest : Always tell the truth about the person you are recommending. False information can have disastrous consequences and damage your credibility.
• Use Positive Language : Use upbeat and affirmative language to describe the person and their accomplishments. This helps to create a positive impression of the candidate in the minds of the reader.
• Provide Praise : Highlight the person’s strengths and accomplishments. This helps to strengthen their case and show why they are deserving of the opportunity they are seeking.
• Use Specific Examples : Give specific examples of the person’s accomplishments or contributions, rather than generalizations. This helps to demonstrate their unique abilities and contributions.
• Make it Professional : Use professional language and structure. Keep the tone formal, respectful, and appropriate to the context of the letter.

B. Don’ts

• Lie or Exaggerate : Never lie or exaggerate about the person you are recommending. Your credibility and reputation is at stake.
• Be Overly Critical : Avoid making negative or overly critical comments about the person. Focus on their positive attributes and accomplishments instead.
• Provide Vague or Generic Comments : Avoid making vague or generic comments that could apply to anyone. Be specific and provide detailed examples to showcase the candidate’s achievements and skills.
• Use Slang or Jargon : Avoid using slang or jargon that might be unclear or inappropriate to the reader.
• Make it Too Long or Too Short : It’s important to strike the right balance between providing enough information and being concise.

Personal Reference Letter Examples

When someone requests a personal reference letter, it is important that the letter is well-written and provides insight into the person’s character and abilities. Here are examples of personal reference letters for different situations:

A. Letter for a Job Applicant

If you are asked to write a personal reference letter for a job applicant, include specific examples of the person’s skills and experiences that are relevant to the job they are applying for. Some key points to include are:

• How long you have known the person
• In what capacity you have worked with the person
• The person’s strengths and skills that make them a good fit for the job
• Any personal anecdotes or stories that highlight the person’s character or work ethic

To Whom It May Concern,

I am writing to recommend Jane Smith for the role of Marketing Manager in your company. I have had the pleasure of working with Jane for two years at XYZ Corporation, where she was a standout employee.

Jane consistently demonstrated excellent communication skills and a strong work ethic. She was able to manage multiple projects simultaneously and deliver high-quality work on time. Her attention to detail and creativity were also impressive.

In addition, Jane is a team player who is always willing to lend her expertise to help others succeed. She is also a natural leader who can inspire her teammates to achieve their goals.

I am confident that Jane would be an asset to your organization and would excel in the role of Marketing Manager. Please feel free to contact me if you have any further questions.

Sincerely, [Your Name]

Dear Hiring Manager,

I am writing this letter of recommendation for David Johnson, who has applied for the position of IT Specialist at your company. I have had the pleasure of working with David for three years at ABC Corporation. During this time, I have found him to be a highly-skilled and dedicated employee.

David has a deep understanding of various computer systems and software programs. He is always on top of the latest updates and can quickly troubleshoot any issues that arise. David is also an excellent communicator and is able to explain complex technical issues in a way that is easy to understand.

In addition, David is a great team player who can work collaboratively with all members of the team. He is always willing to help others and is never too busy to lend a hand.

I strongly endorse David for his technical skills, attention to detail, and work ethic. He would be an excellent addition to your team.

B. Letter for a Student

Writing a personal reference letter for a student requires highlighting the student’s academic achievements, personal qualities, and future potential.

[Recipient’s Name],

I am writing to provide a personal reference for Emily Davis, who is applying for a scholarship at your esteemed institution. I have had the pleasure of being Emily’s teacher for the past three years, and I have witnessed her exceptional dedication, intelligence, and passion for learning.

Emily consistently demonstrated outstanding academic performance, consistently achieving top grades in all her courses. She is a highly motivated and self-driven student who goes above and beyond to excel in her studies. Her critical thinking skills and ability to grasp complex concepts are truly impressive.

Furthermore, Emily possesses excellent communication skills, both written and verbal. She actively participates in class discussions, articulates her ideas effectively, and engages with her peers in a respectful and insightful manner. She is not only an exceptional learner but also a valuable contributor to the classroom environment.

Beyond her academic achievements, Emily is a compassionate and empathetic individual. She actively participates in community service projects and has shown great leadership skills in organizing fundraisers and volunteering activities. She is committed to making a positive impact on the lives of others and demonstrates a strong sense of social responsibility.

I have no doubt that Emily has a bright future ahead of her. She is determined, resilient, and possesses the necessary qualities to succeed in her chosen field of study. I wholeheartedly recommend her for the scholarship, as I believe she has the potential to make a significant contribution to your institution and society as a whole.

Please feel free to contact me if you require any further information or have additional questions.

Warm regards, [Your Name]

I am writing to enthusiastically recommend Michael Johnson, a student of exceptional talent and character, for any academic opportunities that may arise. I have had the pleasure of being Michael’s mentor and advisor during his high school years, and I have been consistently impressed by his dedication, intellectual curiosity, and commitment to personal growth.

Michael consistently exhibits an extraordinary work ethic and a genuine passion for learning. His academic achievements speak for themselves, as he has consistently maintained top grades across all subjects. Michael possesses exceptional analytical and problem-solving skills, and he consistently demonstrates a deep understanding of complex concepts.

What truly sets Michael apart is his insatiable curiosity and eagerness to explore interdisciplinary topics. He actively seeks out additional learning opportunities outside the traditional curriculum, engages in research projects, and consistently seeks mentorship from experts in various fields. His ability to connect concepts from different disciplines is a testament to his exceptional intellect and thirst for knowledge.

In addition to his academic prowess, Michael is a natural leader and an incredibly compassionate individual. He is deeply involved in community service initiatives, spearheading projects that aim to address social issues and promote equality. Michael’s dedication to serving others and his ability to inspire his peers make him an exceptional candidate for any academic program.

I wholeheartedly endorse Michael’s application and believe that he has the potential to make significant contributions to any institution he attends. His intellectual acumen, commitment to excellence, and unwavering moral compass make him an exceptional student and an asset to any academic community.

Please do not hesitate to contact me if you have any further inquiries.

Remember to tailor the content of your personal reference letter to the specific individual and situation. Highlight the person’s relevant qualities and provide specific examples to support your statements.

Personal Reference Letter Template

When it comes to writing a personal reference letter, it’s important to understand the key elements and structure. Here, we provide an outline and template to help guide you in crafting a compelling and informative personal reference letter.

A. Outline of a Personal Reference Letter

• Introduction : Begin by introducing yourself and your relationship to the person you are recommending.
• Personal Qualities and Character : Provide specific examples and anecdotes that highlight the personal qualities and character traits of the person you are recommending. These could include things like their work ethic, reliability, kindness, leadership skills, and interpersonal skills.
• Professional Qualifications : Next, showcase the person’s professional qualifications and accomplishments. This could include their education, certifications, work experience, and any notable achievements or awards.
• Conclusion : Close the letter by reiterating your recommendation and expressing your confidence in the person’s abilities.

B. Personal Reference Letter Template

[Your Name] [Your Address] [City, State ZIP Code] [Your Email Address] [Today’s Date]

[Recipient Name] [Recipient Address] [City, State ZIP Code]

Dear [Recipient Name],

I am writing to recommend [Name of Person Being Recommended] for [Reason for Recommendation]. I have had the pleasure of knowing [Name of Person Being Recommended] for [Length of Time] and during that time, [he/she/they] have impressed me with [his/her/their] exceptional personal qualities and professional qualifications.

[Paragraph 1: Introduction] [Name of Person Being Recommended] and I have known each other since [How You Met]. As a [Your Relationship to the Person Being Recommended], I have had the opportunity to work closely with [him/her/them] and have witnessed [his/her/their] dedication and commitment firsthand.

[Paragraph 2: Personal Qualities and Character] [Name of Person Being Recommended] is an individual of the highest character and integrity. [He/She/They] consistently demonstrates [Positive Quality or Trait], as evidenced by [Specific Example or Anecdote]. Additionally, [he/she/they] is [Positive Quality or Trait], which [has/have] contributed greatly to [his/her/their] success in [Field or Industry].

[Paragraph 3: Professional Qualifications] In addition to [his/her/their] exceptional personal qualities, [Name of Person Being Recommended] also possesses [list professional qualifications]. [He/She/They] has shown [specific accomplishments or contributions in the professional realm].

[Paragraph 4: Conclusion] It is with great enthusiasm that I recommend [Name of Person Being Recommended] for [Reason for Recommendation]. [He/She/They] have the skills, experience, and personal qualities needed to excel in [The Desired Role or Opportunity]. [He/She/They] has my highest recommendation.

Sample Personal Reference Letter Request

Personal reference letters are an excellent way to showcase one’s character, skills, and work ethic to potential employers or educational institutions. However, to receive a personal reference letter, one must request it from a former employer, professor, or colleague. Here is an example of how to request a personal reference letter from someone:

A. Introduction

Dear [Name],

I hope this email finds you well. It was a pleasure working with you at [company/school] and experiencing your impressive [list specific qualities]. As I embark on [explain the reason you need the reference letter], I was hoping you could provide me with a personal reference letter to include in my application package.

B. Request for Personal Reference

If it is not too much trouble, could you please address the following points in your letter?

• Your relationship with me
• The duration of our professional or academic interactions
• Specific examples of my skills, abilities, and work ethic
• How my skills and abilities contributed to the success of the company/project/team
• Any additional comments you think might be useful for my application

It would be very much appreciated if you could address the above points in your letter. Please let me know if you have any questions or concerns regarding the process or content of the reference letter.

C. Thank You

Thank you for considering my request for a personal reference letter. I understand that this is a busy time for you, and your efforts to help me are highly appreciated. If you are able to provide the reference letter, please let me know when I can expect it.

Thank you again for all your support and guidance during our time working together.

Personal Reference Letter vs. Professional Reference Letter

When it comes to reference letters, there are two main categories: personal and professional. While both types aim to provide insight into an individual’s character, skills, and work ethic, there are key differences that set them apart. Understanding these differences can help ensure that you use the right type of reference letter for your specific situation.

A. Differences Between Personal and Professional Reference Letters

One of the most significant differences between personal and professional reference letters is the purpose they serve. Personal reference letters are typically requested by individuals who are hoping to secure a job, obtain an apartment, or apply for a loan. In contrast, professional reference letters are requested by organizations or companies looking to gain insight into a candidate’s suitability for a particular role.

Another key difference between the two is the relationship between the person writing the letter and the candidate. Personal reference letters are written by individuals who know the candidate on a personal level. These letters often emphasize the candidate’s personal qualities, such as their integrity, character, and sense of responsibility. Professional reference letters, on the other hand, are typically written by someone who has worked with the candidate in a professional capacity. These letters focus on the candidate’s skills, work experience, and ability to perform in a specific job.

Finally, personal and professional reference letters may differ in terms of tone and format. Personal reference letters are often more informal in tone and may include personal anecdotes or stories about the candidate. Professional reference letters, on the other hand, are typically more formal and structured, following a business letter format.

B. Which One to Use When?

Knowing when to use a personal reference letter versus a professional reference letter can be critical. For example, if you are looking to rent an apartment or apply for a loan, a personal reference letter from someone who knows you on a personal level may carry more weight than a professional reference letter. Similarly, if you are applying for a job, a professional reference letter from a former employer or supervisor is likely to be more valuable than a personal reference letter.

It is essential to consider the context in which the reference letter will be used and to choose the type of letter that will be most effective in that context. If you have any doubt about which type of letter to use, it may be helpful to speak to the person or organization requesting the letter and ask for their guidance.

Understanding the differences between personal and professional reference letters and knowing when to use them can be critical in obtaining the desired outcome. Choosing the right type of letter and ensuring that it is well-written and presented can significantly increase the candidate’s chances of success.

When to Ask for a Personal Reference Letter?

If you are looking to bolster your job application, college or graduate school admissions profile, or your volunteer or community service profile, a personal reference letter is a powerful tool that can give you an edge over other applicants.

A. Job Applications

When applying for a job, it is becoming increasingly common for employers to require candidates to submit personal reference letters. These letters give your potential employer insight into your strengths, work ethic, and character. Make sure to choose references who can speak to these qualities and the relevance of your work experience to the job you’re applying for.

In addition, it’s important to give your references sufficient notice and provide them with any necessary information about the job you’re applying for so that they can write a letter that speaks directly to the hiring manager’s needs.

B. College or Graduate School Admissions

For college or graduate school applications, personal reference letters are invaluable. Schools are looking for students who are well-rounded, committed, and able to contribute positively to their academic community. A reference letter can speak to your academic achievements, leadership skills, and commitment to community service.

It is important to carefully choose who you ask to write your reference letter. Your references must be able to speak to your academic abilities and potential, so be sure to choose people who know you well in this context.

C. Volunteer or Community Service

Volunteering or participating in community service can be a fantastic way to gain experience and skills, and can also be an excellent addition to your resume. Personal reference letters are a great way to build your profile within your chosen community and demonstrate your dedication and commitment.

When asking for a reference letter for your community service involvement, choose references who can speak to your level of involvement, the impact you had on the organization, and the quality of your work. Make sure to provide them with any necessary information about the organization and the work you did.

Personal reference letters can be a powerful tool in building your resume, and in making a compelling case for your abilities as a candidate. By choosing your references carefully, providing them with the necessary information they require, and thanking them for their help, you can ensure that your personal reference letters have the impact you need to succeed.

Personal Reference Letter FAQ

A. what should be included in the personal reference letter.

A personal reference letter serves as a written testimony of an individual’s character, abilities, and accomplishments. Therefore, it must provide a clear and concise overview of the individual’s strengths and qualifications. Here are some essential elements that should be included in a personal reference letter:

1. Introduction

The letter should begin with a brief introduction that explains the purpose of the letter and the relationship of the writer with the individual. This section should provide context and set the tone for the entire letter.

2. Description of the individual

The writer should provide a detailed description of the individual’s qualities, such as their character, abilities, and accomplishments. This section should highlight the key strengths and qualities that make the individual stand out and excel in their field.

3. Specific examples

The writer should provide specific examples of the individual’s achievements and how they’ve demonstrated their strengths and abilities. These examples should illustrate the individual’s character, work ethic, and skills.

4. Conclusion

The letter should end with a brief summary of the individual’s strengths and qualifications, and a statement of recommendation. The writer should express their confidence in the individual’s abilities and provide their contact information for further inquiries.

It’s important to note that personal reference letters should be honest and sincere. It’s also crucial to proofread and edit the letter carefully to ensure that it’s free of errors and conveys the intended message.

B. Personal Reference Letter Examples and Writing Tips

To help you write a compelling personal reference letter, here are some examples and writing tips:

1. Use a professional tone

The letter should be written in a professional tone and format. Avoid using informal language or overly emotional expressions.

2. Be specific

Provide specific examples of the individual’s strengths and accomplishments. Use concrete details to illustrate their skills and qualities.

3. Customize the letter

Tailor the letter to the specific purpose and context of the individual’s application. For example, if the individual is applying for a job, focus on their job-related skills and experiences.

4. Be positive

Highlight the individual’s positive qualities and avoid negative comments or criticisms. The letter should be a positive endorsement of the individual’s abilities.

5. Include your credentials

Include your name, job title, and contact information in the letter. This provides credibility to your recommendation and enables the recipient to contact you for further inquiries.

By following these tips and guidelines, you can write an effective and persuasive personal reference letter that highlights the individual’s strengths, accomplishments, and potential.

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25 Personal References Examples & Samples

A personal reference is a reference provided by someone who knows you personally, as opposed to a professional or academic reference.

Personal references are often used to confirm things about your character and your personal history, rather than your work history or qualifications. They can be useful for employers because they can give them a more well-rounded picture of the person they’re considering hiring.

If you’ve been asked to find a personal reference, consider asking a friend, neighbor, or family member who can attest to your character.

Professional vs Personal References

An employer will usually ask for both professional and personal references when they are considering you for a position. Each type of reference will reveal different parts of your personality to your potential employer.

Here is the difference between professional and personal references:

• Professional references are people who can attest to your work ethic and qualifications.
• Personal references are people who can speak to your character.

Because a professional reference needs to be able to attest to your work in a professional setting, they need to be someone you have worked with. Preferably, it will be a former boss or line manager.

Professional references need to speak more holistically about your character. So, they may have worked with you in a professional setting but they more often just know you outside of a professional setting.

Examples of People who can Provide a Personal Reference

• Longtime Friends
• People you Volunteered With
• A Police Officer or Firefighter you Know
• A Teacher or Nurse you Know
• A Businessperson you Know
• Family Friends
• A Religious Leader
• A Sports Coach
• A Youth Group Leader
• Your Doctor
• Your Landlord
• A Friend’s Parents

What to Include in a Personal Reference

If you have been asked to provide a personal reference, consider whether you can truly vouch for that person’s character. If so, then you might consider including some of the following details.

How Long you have Known the Person – The employer will want to know how long you have known the person, as the longevity of a relationship can be a good indicator that the person can sustain positive relationships. It also adds credibility to your assessment of the person.

How you Know the Person – This is important because it will help the potential employer understand whether you’re a qualified reference. For example, if you only know them as a casual acquaintance, your reference might not hold as much weight.

An Honest Assessment of their Personality – Generally, I only agree to give a personal reference if I can honestly attest to the person’s values and integrity. If you can’t be honest in your praise, consider passing up the opportunity to act as a personal reference.

Examples of the Person’s character in Action – The person asking for the reference would greatly appreciate you including an example of a time when the person demonstrated their character. Furthermore, it can come across as a genuine, high-quality, and thoughtful reference that the future employer would appreciate.

Examples of Personal References

Below are 25 Personal Reference Samples.

• “Carl is a patient man who is always willing to lend a listening ear. I’ve known him for seven years, and in that time he has never once lost his temper or raised his voice in anger. He is the preacher at my church, and he has a way of making even the most complex theological concepts easy to understand.
• “Jordan has been the janitor at my workplace for 18 months. He is always looking for new ways to get to know people around the workplace, and his passion for helping others is evident in everything he does. I highly recommend Carl for any position he may be interested in; he is sure to be an asset to any team. Thank you for taking the time to consider him.”
• “It is with pleasure that I write this letter of reference for Ahmed. I have known him for 12 years, and he is a family friend. In that time, I have always been impressed by his work ethic. He is a hard worker who is always willing to go the extra mile. Ahmed is also a very reliable person.”
• “Gemma is a former colleague of mine. We have known each other for 3 years. The one thing I am most impressed by with Gemma is that she is always on time and takes great care to do things right the first time. This attention to detail has served her well in her personal life and career. Gemma would be an excellent addition to any team, and I highly recommend her.”
• “I have known Jessica for over 10 years. We went to college together and have been good friends since then. I know her to be an honest, reliable, and trustworthy person.”
• “I have had the pleasure of knowing Charlie for two years, during which time we have served together as volunteer firefighters. In that capacity, I have seen firsthand Charlie’s compassion for others. He is always quick to lend a hand, whether it’s helping a fellow firefighter with an equipment issue or providing comfort to a family who has lost their home in a fire. Charlie’s calm demeanor and willingness to help are truly admirable.”
• “I have known John for 5 years as he is my neighbor. He is always willing to help me out and is always friendly and polite. I know him to be an honest and upstanding person.”
• “I have known Sarah for 3 years as she is my daughter’s best friend. I have seen her interact with my daughter and other children and she is always kind, patient, and helpful. I know her to be a responsible and caring person.”
• “I have known Alex for 2 years as he is my son’s baseball coach. He is always positive and encouraging, and my son has really benefited from his coaching. I know him to be a responsible and reliable person.”
• “I have known Jane for 1 year as she is a member of my book club. She is always well-informed and has interesting insights to share. I know her to be an intelligent and articulate person.”
• “I have known Mike for 1 year as he is the manager of my local gym. He is always friendly and helpful, and I know him to be a reliable and trustworthy person.”
• “I very rarely give personal references, but I will make an exception for Liz. She is one of the kindest people I know. People always underestimate her, but I know who she really is – a person with incredible determination and an uncanny ability to beat the odds to acheive her absolute best.”
• “I first met Michelle when she was dogsitting for us when we travelled to Costa Rica. She took great care for our animals, for which we will always be grateful. I’d more than happily have her do it for us again. I know her to be very trustworthy and reliable.”
• “I have known Caroline for 2 weeks as she is the new nanny for my children. She is always cheerful and patient, and I know her to be a responsible and reliable person.”
• “Thomas is my boss and I have worked with him for the past two years. He is always fair and reasonable, and I know him to be a honest and upstanding person.”
• “I have known Karen for 15 years as she is my best friend’s mom. She is always friendly and helpful, and I know her to be a responsible and caring person.”
• “I have known Ryan for 4 years as he is my brother’s best friend. I have seen him interact with my brother and other people, and he is always polite and respectful. I know him to be a responsible and reliable person.”
• “I have known Stephanie for 3 years as she is a member of my church. She is always willing to help out and is always friendly and polite. I know her to be an honest and upstanding person.”
• “I have known Nathan for 2 years as he is my neighbor. He is always willing to help me out and is always friendly and polite. I know him to be a honest and upstanding person.”
• “I have known Emma for 1 year as she is my daughter’s best friend. I have seen her interact with my daughter and other children and she is always kind, patient, and helpful. Whenever she comes over for dinner, she is always polite and respectful. I know her to be a responsible and caring person.”
• “I have known Ann for 3 years as she is my Pilates instructor. She is always upbeat and positive, and I know her to be a responsible and reliable person.”
• “I have known Lisa for 1 year as she is my daughter’s dance instructor. She is always patient and encouraging, and I know her to be a kind and caring person.”
• “I have known Julie for 2 weeks as she has been working with me at the Parents and Teachers committee. She has only been with us for a short time, but she has already made a great impression. She is always well-informed and has interesting insights to share. I know her to be an intelligent and articulate person.”
• “I have known Jacinta for four years through competitive sports, and in that time she has consistently proven herself to be a highly self-motivated individual. Whether it is training for competition or simply striving to improve her personal best, Jacinta is always putting in the extra effort to reach her goals.”
• “Sam and I are swim partners. He is truly dedicated to swimming and this dedication has helped him to achieve great things in his swimming career, and I have no doubt that it will continue to serve him well in whatever endeavours he pursues in the future. I am confident that Sam will be an excellent addition to any team or organisation, and I wholeheartedly recommend him.”

As you can see, personal references can come from a variety of people who know you in different ways. The important thing is that they can attest to your character and speak to your positive qualities.

Personal references are people who can attest to your character, rather than your work history or qualifications. They can be useful for employers because they can give them a more well-rounded picture of the person and their behaviors and attitude.

When asking someone to be your personal reference, make sure to give them a heads up so they know what to expect. And, be sure to thank them afterward! They have done you a great favor.

Chris Drew (PhD)

Dr. Chris Drew is the founder of the Helpful Professor. He holds a PhD in education and has published over 20 articles in scholarly journals. He is the former editor of the Journal of Learning Development in Higher Education. [Image Descriptor: Photo of Chris]

• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd/ Forest Schools Philosophy & Curriculum, Explained!
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd/ Montessori's 4 Planes of Development, Explained!
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd/ Montessori vs Reggio Emilia vs Steiner-Waldorf vs Froebel
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd/ Parten’s 6 Stages of Play in Childhood, Explained!

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How to Write a Reference Letter (Template & Examples)

By Ammar Ahmed

Published: January 29, 2024

A reference letter serves as a formal endorsement of an individual’s skills, character, and achievements, typically penned by a former employer, colleague, or academic mentor. 

This guide aims to empower professionals with the tools and knowledge to craft effective reference letters, combining best practices with practical templates to streamline this essential task.

Types of Reference Letters

Understanding the different types of reference letters is crucial for professionals, as each type caters to specific contexts and highlights various aspects of an individual’s profile. Below, we explore three key types: Professional, Academic, and Character Reference Letters.

Professional Reference Letters

Professional reference letters are written by a previous employer, supervisor, or professional colleague. They focus on the applicant’s work experience, skills, and professional achievements. These letters are often required during job applications or for career advancement opportunities. 

These letters should detail the individual’s role, responsibilities, key accomplishments, and work ethic. It’s essential to mention specific instances where the individual demonstrated their skills and contributed to the organization’s success.

Related Article: Who to Use for Professional References 

Academic Reference Letters

Academic reference letters are typically requested for educational pursuits, such as college admissions, scholarships, or academic awards. Written by teachers, professors, or academic advisors, these letters highlight the individual’s academic achievements, intellectual capabilities, and potential for future success in their field of study. 

They should reflect on the individual’s academic performance, participation in class, and any notable projects or research work. This type of letter often emphasizes the individual’s dedication, curiosity, and ability to overcome academic challenges.

Character Reference Letters

Character reference letters focus primarily on the personal attributes of an individual. They are usually written by someone who knows the person well but is not a family member, such as a mentor, family friend, or community leader. 

These letters are particularly important when assessing an individual’s suitability for a role that requires a high degree of trust and integrity. They should provide insights into the individual’s character, values, and behaviors, illustrating how these traits have been beneficial in various situations.

Related Article : How Many References Should You Have? 

Letter of Recommendation Examples

In crafting a letter of recommendation, it’s essential to tailor the content to the specific needs and strengths of the individual. Whether it’s for a professional role, character assessment, or a remote work position, each letter should effectively highlight the candidate’s unique qualities and contributions. 

These examples are designed to provide a clear understanding of how to articulate a candidate’s abilities and achievements in a manner that resonates with the recipient, ensuring the letter is both compelling and relevant to the candidate’s desired opportunity.

Professional Employment Reference Letter

Taylor Robinson Hiring Committee Chair Innovatech Solutions 321 Future St. Techville, TV 32167 April 5, 2024

Dear Mr./Ms. Robinson,

It is with great enthusiasm that I recommend Laura Smith for the position of Project Manager at Innovatech Solutions. As the Senior Director of Project Management at TechGenius, I had the privilege of observing Laura’s professional growth and remarkable contributions over her four-year tenure as an Assistant Project Manager.

Laura’s standout achievement was her leadership in the “GreenTech Initiative” project in 2020. Under her guidance, the project not only met but exceeded its objectives, achieving a 30% increase in energy efficiency for our client’s products. Her strategic planning, combined with her ability to seamlessly integrate new technology into existing systems, was critical to the project’s success. Laura’s innovative approach and meticulous attention to detail were instrumental in securing a 15% grant for future sustainability projects for TechGenius.

Beyond her technical skills, Laura’s interpersonal abilities truly set her apart. Her team leadership and conflict resolution skills were pivotal during challenging project phases, ensuring team cohesion and maintaining client satisfaction. Her mentorship of junior staff members has left a lasting positive impact on our department.

I am confident that Laura will bring the same level of exceptional performance, dedication, and innovation to the Project Manager role at Innovatech Solutions. Her blend of strategic foresight, technical expertise, and leadership ability makes her an excellent fit for your team. I strongly recommend her for this position and believe she will be a valuable asset to your organization.

Please feel free to contact me for any further information or clarification.

John Doe Senior Director of Project Management, TechGenius [email protected] +1 555 123 4567

Character Reference Letter for a Coworker

Jane Doe Human Resources Manager Green Earth Initiatives 123 Business Rd. Business City, BC 12345 January 1, 2024

Dear Ms. Doe,

I am writing to express my wholehearted support for Emily Johnson’s application for the Community Outreach Coordinator position at Green Earth Initiatives. As Emily’s coworker at Design & Innovate Corp for over five years, I have had the privilege of witnessing her exceptional character and dedication to community service.

Emily has always been more than just a proficient graphic designer ; she is a driving force for positive change within our community. One of her most notable contributions was her volunteer work with the local “Food for All” campaign, where she not only designed impactful promotional materials but also played a crucial role in organizing community food drives. Her efforts helped raise awareness and significant donations for the cause, demonstrating her compassion and commitment to helping those in need.

What truly sets Emily apart is her genuine empathy and integrity. She often takes the initiative to support new team members and creates an inclusive and welcoming work environment. Her ability to connect with people from diverse backgrounds, combined with her strong ethical values, makes her an outstanding role model and team player.

Emily’s passion for community engagement, along with her innate ability to inspire and mobilize people toward a common goal, makes her an ideal candidate for the Community Outreach Coordinator role. I am confident that her exceptional interpersonal skills and dedication to social causes will enable her to excel in this position and make a meaningful impact at Green Earth Initiatives.

Please do not hesitate to contact me if you require any further information or insights regarding Emily’s character and abilities.

Warm regards,

David Thompson Senior Graphic Designer, Design & Innovate Corp [email protected] +1 555 678 9101

Remote Work Employment Reference Letter

Alex Martinez Hiring Manager VirtualTech Inc 456 Justice Ave. Law City, LC 45678 March 10, 2024

Dear Attorney Martinez,

I am delighted to recommend Mark Benson for the position of Lead Software Engineer at VirtualTech Inc. As the CTO of NetSolutions, where Mark has been working remotely for the past three years, I have had ample opportunity to observe his exceptional technical abilities and adaptability to the remote working model.

During his tenure with us, Mark was instrumental in developing our flagship product, CloudSync, a complex cloud storage solution. His technical expertise, particularly in cloud computing and cybersecurity, was vital in overcoming the project’s significant challenges. Despite the remote setting, Mark’s consistent communication and collaboration were standout qualities. He regularly led virtual team meetings and coding sessions, ensuring that all team members, regardless of their location, were aligned and engaged.

What impresses me most about Mark is his self-motivation and time management skills, crucial in a remote work environment. He has an innate ability to prioritize tasks effectively and meet deadlines without compromising on the quality of work. His initiative to conduct weekly virtual training sessions for the team not only enhanced our collective skill set but also fostered a sense of community and teamwork among remote employees.

Mark’s blend of technical acumen, excellent communication, and leadership skills, along with his proven ability to thrive in a remote work environment, makes him an ideal candidate for VirtualTech Inc. I am confident that he will be a valuable asset to your team and contribute significantly to your company’s success in the digital realm.

Please feel free to contact me if you would like further information or specific examples of Mark’s work and achievements.

Susan Lee Chief Technology Officer , NetSolutions [email protected] +1 555 234 5678

What to Include in a Reference Letter

When composing a reference letter, it’s essential to include certain key elements to ensure the letter is effective and provides a comprehensive overview of the candidate’s qualifications.

These elements include:

1. Sender’s Information

The sender’s information is a critical component of any reference letter, as it establishes the credibility and authority of the person writing the letter.

This section should be clearly outlined at the top of the letter and include the following details:

• Name: The full name of the individual writing the reference letter.
• Title or Position: The professional title or position of the sender, which adds weight to the reference. This should be the current title or the one held while working with the individual being recommended.
• Company or Organization: The name of the company or organization where the sender is employed or affiliated.
• Contact Information: Including an address, phone number, and email address is crucial. It not only offers a means for the recipient to verify the information or seek further clarification but also demonstrates transparency and openness.

2. Recipient’s Information

• Name: The full name of the recipient. If the recipient’s name is not known, a general title or department can be used, such as “Hiring Manager” or “Admissions Committee.”
• Title or Position: Including the recipient’s professional title or position helps in directing the letter to the appropriate person, especially in large organizations where multiple individuals may be involved in the decision-making process.
• Company or Organization: The name of the company or organization where the recipient works. This acknowledges the professional setting into which the candidate is seeking entry or advancement.
• Address: The full postal address of the company or organization. 

3. Salutation

The salutation in a reference letter is more than just a formality; it sets the tone for the communication and shows respect for the recipient.

Here are key elements to consider:

• A Formal Greeting: Begin with a formal greeting such as “Dear,” which is universally recognized as professional and respectful.
• Addressing the Recipient: If you know the recipient’s name, use it directly after the greeting, e.g., “Dear Mr. Smith,” or “Dear Dr. Jones.” 
• Inclusive and Respectful Language: If the recipient’s name or gender is unknown, use a neutral and inclusive salutation like “Dear Hiring Manager,” “Dear Selection Committee,” or “To Whom It May Concern”. 

4. Opening Paragraph

The opening paragraph of a reference letter is pivotal in establishing the context of your relationship with the candidate and setting the stage for the endorsement to follow.

Here are some elements to include in this initial section:

• Introduce Yourself: Start by introducing yourself to give the recipient an understanding of who you are. Mention your name and your professional position or title, as this adds credibility to your recommendation.
• Your Relationship with the Candidate: Clearly state your professional or academic relationship with the person you are recommending. This could be as their supervisor, colleague, professor, or mentor.
• Duration of Relationship: Include how long you have known the individual. This time frame helps the recipient gauge the depth and extent of your experience with the candidate.
• Purpose of the Letter: Briefly mention the purpose of your letter – to recommend the individual for a specific position, program, or opportunity. This sets a clear context for the rest of your letter.

5. Body Paragraphs

The body paragraphs are the core of the reference letter, where you provide detailed insights into the candidate’s qualifications, skills, achievements, and character.

Here’s how to structure this section effectively:

• Specific Examples and Details: Use concrete examples to illustrate the person’s skills and qualifications. For instance, if you are highlighting their leadership skills, mention a specific project they led and the positive outcomes that resulted from it.
• Highlight Relevant Experiences and Accomplishments: Discuss experiences that directly relate to the position or opportunity the individual is pursuing. For example, if they’re applying for a managerial role focus on instances where they demonstrated effective management skills.
• Unique Qualities or Strengths: Point out any unique strengths or qualities that make the individual stand out. This could include exceptional problem-solving skills, innovative thinking, or a strong commitment to teamwork.
• Personal Anecdotes or Stories: Including a brief story or anecdote can make your letter more engaging and memorable. This could be an instance where the individual overcame a significant challenge or went above and beyond in their role.
• Balanced Perspective: While it’s important to focus on positive attributes, offering a balanced perspective can add authenticity to your letter. If appropriate, you can mention areas where the candidate has shown growth during your relationship.

Remember, the goal of these paragraphs is to provide a vivid picture of the candidate’s abilities and character. Well-chosen examples and stories make your endorsement more convincing and help the recipient understand why the individual is an excellent fit for the opportunity.

6. Closing Paragraph

The closing paragraph of a reference letter is where you encapsulate your overall recommendation and express your support for the individual.

Here are some elements to include:

• Summarize Key Points: Briefly restate the most important qualities, achievements, or skills of the candidate that you have highlighted in the letter. This reinforces your endorsement and reminds the reader of the candidate’s suitability for the position or opportunity.
• Express Your Strong Recommendation: Clearly state your confidence in the candidate and your belief in their suitability for the role or opportunity. Use affirmative language like, “I highly recommend,” or “I am confident that,” to leave no doubt about your support.
• Offer to Provide Further Information: Indicate your willingness to provide additional information or clarification if needed. This shows your genuine support and readiness to assist further in the candidate’s application process.
• Contact Information Reminder: Although your contact information is already at the top, a brief reminder here ensures that it is easily accessible for the reader, should they wish to follow up with you.

7. Closing Salutation

Here’s how to conclude your letter appropriately:

• Use a Professional Closing: Opt for a formal and universally accepted closing phrase. Common examples include “Sincerely,” “Best regards,” or “Yours truly.” 
• Consistency with the Tone: Ensure that the closing salutation matches the overall tone of your letter. If your letter is highly formal, a closing like “Sincerely” is appropriate. For a slightly less formal tone, “Best regards” can be a good choice.
• Space for Signature: If you are sending a hard copy or a scanned version of the letter, leave space for your handwritten signature above your typed name. This personal touch adds authenticity to the document.
• Typed Name and Title: Below the signature space, type your full name and title again. 

Related Article: When Do Employers Check References?

Reference Letter Template

This reference letter template is designed for professionals to easily adapt and customize according to the specific needs of the individual being recommended. Simply fill in the blanks and modify the text as necessary to suit your context.

[Your Name] [Your Title or Position] [Your Company or Organization] [Your Contact Information (Address, Phone Number, Email)] [Date]

[Recipient’s Name] [Recipient’s Title or Position] [Recipient’s Company or Organization] [Recipient’s Address]

Dear [Recipient’s Name],

I am writing to recommend [Candidate’s Full Name] for [Position/Opportunity/Program] at [Recipient’s Company/Organization/School]. As [Your Position] at [Your Company/Organization], I have had the pleasure of working with [Candidate’s Name] for [Duration of Relationship] and have witnessed [his/her/their] significant contributions first-hand.

[In this paragraph, provide specific examples of the candidate’s skills, achievements, and qualities. Mention a particular project or responsibility and the impact of their work. Highlight any unique attributes that set the candidate apart.]

[This paragraph should continue to build on the candidate’s qualifications. Include personal anecdotes or stories that illustrate their capabilities and character. Focus on how their contributions positively affected your team or organization.]

I am confident that [Candidate’s Name] will bring [his/her/their] remarkable [skills/qualities, such as leadership, creativity, dedication] to [Recipient’s Company/Organization/School]. [His/Her/Their] ability to [specific skill or contribution] makes [him/her/them] well-suited for [Position/Opportunity/Program]. I strongly endorse [his/her/their] candidacy and believe [he/she/they] will be a valuable addition to your [team/program/organization].

Please feel free to contact me at [Your Contact Information] if you require any further information or specific examples of [Candidate’s Name]’s work and achievements.

[Your Handwritten Signature (if applicable)]

[Your Typed Name] [Your Position]

Related Article: How to Provide References for a Job

Tips for Writing Letters of Recommendation

Crafting effective letters of recommendation requires a delicate balance of showcasing the candidate’s strengths, providing specific examples, and employing persuasive language. Here are some valuable tips to help you navigate the intricacies of this crucial task.

Quantify Achievements

When writing a letter of recommendation, it’s powerful to quantify the candidate’s achievements. Use specific figures and statistics to illustrate their accomplishments. For example, instead of saying “significantly increased sales,” specify “increased sales by 30% over six months.” This provides concrete evidence of their capabilities and makes their achievements more tangible and credible. Quantifying contributions also helps the recipient gauge the scale and impact of these accomplishments, offering a clearer picture of the candidate’s potential.

Connect to the Position or Opportunity

Tailor the letter to the specific position or opportunity the candidate is applying for. Highlight skills and experiences that are directly relevant to the job requirements or academic program. For instance, if the candidate is applying for a leadership role, emphasize their successful team management experiences. This shows that you understand what the role entails and have thoughtfully considered how the candidate’s skills and experiences make them a good fit, making your recommendation more relevant and persuasive.

Include Keywords

Identify important terms in the job listing or academic program description, such as “project management,” “analytical thinking,” or “creative problem-solving,” and weave them into your letter. This not only tailors the letter to the specific role but also ensures it passes through any automated screenings, increasing the chance that your recommendation will be read by decision-makers.

Leverage Technology for Reference Letter Management

Utilize technology platforms for efficient reference letter management. For example, online reference request platforms simplify the process of requesting, writing, storing, and submitting letters of recommendation. These tools often offer templates, reminders, and the ability to submit letters directly to institutions or employers. 

Leveraging such technology can streamline the process, ensuring timely submission and organization of your reference letters, while also offering a secure way to manage sensitive personal information contained within these documents.

Related Article: Reference Check Questions

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How to Write a Personal Reference Letter (Template Included)

Mike Simpson 0 Comments

By Mike Simpson

The personal reference letter is a surprisingly tricky beast. If you’re asked to write one, you may wonder, “What should I even talk about?” and “How do I put one of these things together in a way that’ll help them land the job?”

Well, luckily, it isn’t as rough as it appears on the surface. As long as you know the person well and think they have something great to offer an employer, you can be an excellent personal reference. If you want to make sure you nail it, here’s what you need to know.

What Is a Personal Reference Letter?

Alright, before we dig into how to write a personal reference letter, let’s pause for a moment and talk about what one even is. Plus, it’s important to understand how personal references stand apart from professional ones.

Most people are familiar with the concept of the professional reference letter . Maybe you’ve asked a former boss for one or had the pleasure of writing one up for a colleague or employee. With those, the goal is for the letter writer to talk about how amazing the person is professionally. It’s all about highlighting their technical prowess, usually by sharing details about some relevant accomplishments or experiences.

However, not as many people have experience with the professional letter of reference’s counterpart: the personal reference letter.

So, what is a personal reference? In the simplest terms, it’s a reference from someone who has a relationship with the person but not necessarily in a workplace context.

Also called a character reference , these seals of approval don’t always discuss how the person slays at their job. Instead, personal references focus more on their personality traits.

How can a personal reference help you get a job? Well, that depends. In some cases, personal references are a required part of the application process. However, even if they aren’t, they can be helpful. This is especially true for people who are new to the workforce and don’t have much (if any) professional experience.

Usually, personal reference letters put the person’s personality traits on display. It’s also great for highlighting soft skills, as people put those to work every day, both at work and outside of professional settings.

Generally speaking, if you’re asked to write a personal reference letter, what the person wants is an overview of their stellar personality. However, they also want it to be in a way that relates to the job they want to land.

Ultimately, that’s what writing personal references is all about. You want to explain why and how the person’s personality and traits will help them sparkle in the role. And, considering that some corporate job openings attract 250 resumes , anything that makes it easier for a candidate to stand out matters.

Common Mistakes When Writing a Personal Reference Letter and How to Avoid Them

As with all things job search-related, certain mistakes can derail a candidate’s application. Make sure your letter isn’t the thing that sends someone close to you to the discard pile.

Overall, the goal of a personal reference letter is to make sure the candidate stands out for all of the right reasons. Usually, only 12 percent of applicants actually land an interview, so you need to make sure the content of the letter you write puts the person into that 12 percent.

How do you do that? By avoiding missteps.

First, as your parents likely told you, if you don’t have anything nice to say, don’t say anything at all. You should only offer a character reference if you, well, like the person you’re talking about. If you don’t think that person is the bee’s knees, it’s better to decline writing the letter entirely.

Second, make sure you introduce yourself to the letter reader. The recipient needs to know why your opinion matters, so give them an overview of who you are, how you know the person, and how long you’ve known each other.

Also, avoid both generalizing and exaggeration. Honesty is the best policy. Now, this doesn’t mean you can’t focus on the positive, just that your assessment needs to be fair and accurate.

Finally, don’t overlook the importance of spelling, grammar, and formatting. Your personal reference letter needs to be a pleasure to read. If it’s full of mistakes, a giant wall of text, or otherwise hard to review, you’re not helping the person.

How to Write a Personal Reference Letter

1. request an overview.

Once you’re ready to start writing that character reference, spend a few minutes finding out about the job the person wants to land. That gives you an idea of the kind of skills and traits you should discuss.

For example, is the person trying to boost their customer service resume by submitting the letter to the hiring manager? Then talk about how they are outgoing, friendly, and excellent with verbal communication. Those traits are important in customer service, so they are worth mentioning.

If you aren’t sure what to include, ask for a copy of the job description. You could also ask the person what traits they’d like you to talk about or if there’s anything specific they’d like you to include. That should give you enough intel to get you started.

2. Choose the Right Greeting

While you can always go with the generic “To Whom It May Concern,” if you have an idea of who will read the letter, why not go with something more specific? If you know the hiring manager’s name, use it. If not, try “Dear Hiring Manager” instead.

Personalizing the greeting lets the reader know that the letter is meant for one purpose. And that can actually make a difference.

3. Make It Clear That It’s a Recommendation

When you start the letter, let the reader know that what you’re writing is a recommendation. In fact, you should mention that in the first sentence. That way, your intentions are clear right from the beginning.

4. Explain Who You Are

After you’ve opened with the fact that you’re recommending the person, it’s time to explain why the hiring manager should care about your opinion. Let them know who you are, and how you know the person, giving them critical context about the nature of the relationship.

5. Provide a Solid Overview

With the introduction out of the way, it’s time to talk about how amazing the person you’re recommending is. Give a great overview, highlighting a few relevant traits that you really admire about the person.

Touch on several, preferably ones that are in the job ad’s must-have list or are obviously important for the role. Don’t worry about going into detail yet. This part of the letter is all about packing a punch quickly.

6. It’s Anecdote Time

After you’ve talked about how exceptional the person is by listing their standout traits, it’s time to back that up with an example or two. Give the reader an anecdote that highlights why you included those traits in your letter.

Usually, you want to tell a great story while also being brief. It only takes a paragraph or two to handle this part, so resist the urge to go further than that.

7. Call Me Maybe

As you move on to the closing paragraph, leave the door open for more discussion. Let the hiring manager know you’d be happy to answer more questions, and include your contact details. That way, if the hiring manager would like to learn more, they know they can reach out.

8. Sign Off

Once you finish that up, it’s time to sign off. A simple “Sincerely” is usually enough, followed by your name, email address, and phone number.

9. Review the Letter

After the sign-off, you probably thought you were done. Well, not quite. Instead, you need to spend a few minutes looking for any mistakes.

You can start by taking advantage of any built-in language tools, like spelling and grammar checks. If you want to go the extra mile, take the letter and paste it into a text-to-speech program. Usually, it’s really easy to hear a mistake that way, making it simple to catch missteps you may have overlooked along the way.

Personal Reference Letter Template

If you’re looking for a personal reference letter sample that you can use as a template, we’ve got your back. We’re about to hit you with a great example, one that you can use to help you navigate creating your own personal reference letter.

Here’s a personal reference example to get you started:

Dear Hiring Manager,

I strongly recommend John Doe for the customer service position at XYZ Company. I’ve known John for eight years, both as students at ABC High School and as a colleague while volunteering with a local charity. Not only do I consider him an exceptional friend, but I also believe his traits are a great match for the role. John is patient, friendly, and outgoing, and his verbal communication skills are top-notch.

During our time together, I have had the pleasure of working with John on a variety of school projects, as well as some volunteer endeavors. When it comes to working as part of a team, John is exceptional. He’s always open to the input of others, though he isn’t afraid to contribute his ideas. Plus, he wants to make sure that everyone gets to work toward joint goals, ensuring every team member gets a chance to shine.

I highly recommend John for the customer service position and feel he would be an asset to your team. If you have any questions, I would be happy to answer them. Please feel free to call me at 555-555-5555 or email me at [email protected].

555-555-5555

[email protected]

Putting It All Together

Ultimately, writing a personal reference letter doesn’t have to be a challenge. In fact, it can be a joy, particularly if you genuinely want to help someone close to you excel. Just make sure to use the tips and personal reference letter sample above to your benefit. That way, you can nail every one you write.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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How to Write a Reference Letter (With Examples)

What Is a Reference Letter?

• Types of References

Before Writing a Reference Letter

Request information for the letter, what to include in a reference letter, how to write a reference letter, letter length, format, and font, reference letter sample, frequently asked questions (faqs).

Ellen Lindner / The Balance

At some point in your career, you’ll probably be asked to provide a letter of reference for an employee, a friend, or a former colleague. They will likely request a letter when they are applying for a new job, and your support may make all the difference.

When the time comes, it will be important to know how to write an effective letter of recommendation (also known as a reference letter). You will want to include accolades from your time working together if that is relevant or provide a testament to their character if you are a friend or neighbor. Most letters are around two paragraphs and can be expanded depending on how long you have known the person. But remember, a good recommendation letter can help your contact achieve their dreams; a bad one is worse than no recommendation at all.

Key Takeaways

• A reference letter explains why the recipient should choose the subject of the letter for a job, academic program, volunteer role, or other opportunity.
• There are three types of reference letters: professional, personal, and academic. 
• If you can’t write a glowing reference, it’s better to decline the request for a recommendation than to write a lukewarm one. 
• Ask for a resume or CV and any guidelines set by the employer before writing your letter.

A reference letter is a positive endorsement of a person's skills and attributes, written by someone familiar with their work, character, and accomplishments. Reference letters are needed when applying for jobs, internships, volunteer positions, colleges, and graduate school programs.

The reference letter explains why the reader should select a candidate and what qualifies them for the opportunity for which they're applying. Letters may be requested by the organization that is considering the individual for employment or acceptance at an institution, or they may be offered by the job seeker or applicant.

Types of Reference Letters

Professional references.

A professional reference letter is usually written by a supervisor, colleague, client, teacher, or professor who is well-acquainted with a candidate's accomplishments in a work-type setting. It typically includes a description of their position and responsibilities, the duration of their time at the company, and their abilities, qualifications, and contributions to the organization.

Character or Personal References

A character or personal reference letter can be written by a family friend, mentor, or neighbor who can attest to the traits that would make someone a good candidate for the position they are seeking. This type of letter explains how the writer knows the candidate and discusses their personal attributes as they would apply in a job or academic setting.

Academic References

An academic reference is written by a teacher, professor, or advisor. This type of reference discusses the candidate's educational background and academic achievements.

Before agreeing to write the letter, make sure you feel that you can write a positive letter of reference for this person. If you do not know the person well or do not think you can speak highly of the person’s skills or abilities, it is fine to decline the request for a recommendation .

You can be vague when you turn down the request, simply saying, “I do not feel I would be the best person to write you a recommendation.” If possible, suggest someone else they might ask.

It is better to say no to writing a recommendation rather than to write a negative reference for the person.

It is a good idea to ask the person for a copy of their resume or CV even if you have known them for a long time. They may have new accreditations or achievements that merit highlighting, and you should provide as much current information as possible. This will also help give you guidelines to use when composing the letter.

If the reference letter is for a specific employment opportunity, also ask for a copy of the job posting. Similarly, if the reference letter is for a specific school or program, ask for some information about the school. The more information you have, the easier it will be to write the letter.

Along with asking for information about the candidate, get all the information you need about how to submit the letter. Ask to whom you should send the letter, when the deadline is, and what format the letter should be in. Also, ask if there are any particulars that the school or employer wants you to include in your letter.

Unless the candidate gives you a form on which to write your recommendation, following a proper business letter format is appropriate. This includes listing your contact information, the date, and the contact information for the person receiving your letter (typically, the hiring manager) at the top of the letter.

However, if you are emailing this letter, you do not need to include any contact information or the date at the top of the letter. Instead, list your contact information after your email signature. A reference email letter should also have a clear, concise subject line that lists the candidate's name, the job they are applying for (if applicable), and the purpose of the letter. For example, a subject line might read:

Subject: Recommendation for Firstname Lastname - Human Resources Assistant Job

To get an idea of what to write and how your letter should read , here are some general guidelines to consider before writing your letter.

Begin your letter with "Dear Mr./Ms. Last Name." If you do not know the employer's last name, simply write, "Dear Hiring Manager." If the candidate is applying to an academic program, you can write "Dear Admissions Committee." If you are writing a general letter, you could write " To Whom It May Concern " or simply start your letter with the first paragraph.

First Paragraph

The first paragraph of the reference letter explains your connection to the person you are recommending, including how you know them, how long you've known them, and why you are qualified to write a reference letter on their behalf. Be sure to include the name of the company, job, school, or opportunity for which the person is applying. For example, "I have been James Smith's supervisor at XYZ Company for the past five years. I am pleased to recommend him for the position of head accountant at ABC Company."

Second Paragraph (and Third, and Fourth)

The middle paragraphs of the reference letter contain information on the person you are writing about, including why they are qualified, and what they can contribute. If necessary, use more than one paragraph to provide details. Be specific and share examples of why this person is a qualified candidate. If you can, relate specific instances where you observed the person successfully using the skills required for the position.

Try to describe qualities and skills that relate to the specific job, school, or opportunity.

For example, if the person is applying for a job as a manager, focus on the person's leadership and communication skills.

Letter Closing

In the closing paragraph, offer to provide more information and include your contact information (phone and email) to demonstrate you are available to give a verbal recommendation or answer further questions if necessary. You might also reiterate that you recommend this person “wholeheartedly” or “without reservation.”

End the letter with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

The style of your reference letter is almost as important as the content of the letter. Here are some tips on how long your letter should be and how to format it.

Length: A letter of recommendation should be more than one or two paragraphs; a letter this short suggests you either do not know the person well or do not fully endorse them. However, you want to keep the letter concise and focus on a few key points, so avoid writing more than one page. Three or four paragraphs that explain how you know the person and why you are recommending them is an appropriate length.

Format: A letter of recommendation should be single-spaced with a space between each paragraph. Use about 1-inch margins for the top, bottom, left, and right of the page, and align your text to the left (the alignment for most documents).

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points so it's easy to read. Adjusting the font size is a good way to keep your letter to a single page.

Proofread your letter before sending it. You can have someone else edit the letter, but conceal the candidate's name to preserve their privacy.

You can use this reference letter example as a model. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Melissa Bradley 123 Business Rd. Business City, NY 54321 555-555-5555 melissa@abmedia.com

July 9, 2023

Jim Lee Human Resources Saber Marketing & PR 321 Business Ave. Business City, NY 12345

Dear Mr. Lee,

I am thrilled to recommend Sarah Jones for the digital marketing manager position at Saber Marketing & PR. As the marketing director at A & B Media, I had the pleasure of working as Sarah’s supervisor when she was employed​ here as a marketing associate. ​Responsible, punctual, and extremely bright, ​Sarah was among the best talent at A & B ​ Media​, and I absolutely endorse her qualifications and her skill set.

I was continuously impressed by the knowledge she brought to the table and her dedication to staying on top of the latest developments in the field. Sarah​ combines sharp analysis skills with strong intuition, and I always knew I could rely on her to meet deadlines and exceed ​our ​expectations. During her two years with us, she achieved numerous accomplishments, from increasing our social media engagement by 20% to lowering our website bounce rate by 10% and increasing our ROI on digital campaigns by 15%. 

While Sarah’s professional acumen was immensely valuable to A & B Media, she was also a wonderful team player. Optimistic, engaging, and easy to get along with, Sarah was a true joy to have in the office and fostered many positive relationships within our department, as well as throughout the company.

With that said, I am highly confident in my recommendation and believe that Sarah would be a great fit for Saber Marketing & PR. If you would like to speak further about my experience working with Sarah, please email me at melissa@abmedia.com or call me at 555-555-5555.

Melissa Bradley Marketing Director, A & B Media

What should I say to give a good reference?

To give a good reference, be specific, positive, and enthusiastic. Provide examples of times when the person you’re recommending exceeded expectations. Use phrases like “wholeheartedly recommend” or “recommend without reservations.” 

How should I start a professional reference letter?

A professional reference letter should follow the standard business letter format. If you are sending a hard-copy letter, begin with your name and contact information, the date, and the recipient’s name and contact information. 

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Personal Reference

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What is a Personal Reference?

A personal reference, often referred to simply as a "reference," is an individual who can vouch for a person's character, qualifications, and work history . Personal references are commonly sought by job seekers to provide potential employers with insights into their abilities and suitability for a particular role. These references can come from various aspects of a person's life, including professional, educational, or personal relationships.

Types of Personal References

• Professional References : These references are typically former supervisors, managers, or colleagues who have worked closely with the individual in a professional capacity. They can provide insights into the person's work ethic, skills, and performance in previous roles.
• Academic References : Academic references are often professors or teachers who can speak to a person's academic achievements, skills, and potential. These references are particularly relevant for recent graduates or those seeking positions that require specific educational qualifications.
• Personal References : Personal references may include friends, mentors, or individuals who have known the person in a personal capacity. While they may not provide professional insights, they can offer character references and speak to the person's personal qualities.
• Supplementary References : Supplementary references could be clients, customers, or business partners who have had a professional relationship with the individual. These references can offer a unique perspective on the person's business acumen and interpersonal skills.

Importance of Personal References in the Hiring Process

Personal references play a crucial role in the hiring process for both job seekers and employers. Understanding their significance is essential for making informed decisions:

For Job Seekers

• Validation of Qualifications : Personal references validate the qualifications and skills listed on a candidate's resume. They provide evidence of the candidate's abilities and expertise in a real-world context.
• Character Assessment : References can vouch for a candidate's character, integrity, and professionalism. Employers value insights into an individual's ethical standards and interpersonal skills.
• Differentiating Factor : Strong personal references can set a candidate apart from others. They demonstrate that the candidate has a track record of success and positive relationships in their previous roles.
• Confidence Boost : Knowing that they have supportive personal references can boost a candidate's confidence during interviews and throughout the job search process.

For Employers

• Objective Assessment : Personal references offer an additional perspective on a candidate's qualifications and character. They can help employers make more informed hiring decisions.
• Cultural Fit : References can provide insights into whether a candidate is likely to fit into the company's culture and work well with the existing team.
• Red Flags : Negative references or inconsistencies in feedback can serve as warning signs for employers. They may prompt further investigation or raise concerns about a candidate's suitability.
• Verification of Claims : Personal references help employers verify the accuracy of a candidate's claims on their resume and during interviews. This verification is essential for ensuring that a candidate meets the job requirements.

Personal references serve as valuable assets in the hiring process, offering a well-rounded view of a candidate's qualifications, character, and potential. Job seekers should carefully choose references who can provide strong endorsements, while employers should use reference checks as a tool for making informed hiring decisions.

How to Choose the Right Personal References?

Choosing the right personal references is a crucial step in the job application process. These references can significantly impact your chances of securing a job or finding the ideal candidate. In this section, we'll delve deeper into the process of selecting the right personal references and understanding their roles.

Identifying Suitable References

Selecting the right personal references involves more than just listing anyone you know. It's about identifying individuals who can genuinely vouch for your skills, character, and work experience. Let's explore some essential aspects of this:

• Relevance : Consider how relevant the potential reference is to the job you're applying for. Someone with knowledge of your skills and experience in the relevant field will provide a more meaningful reference.
• Professionalism : Your references should be professional contacts who can provide insights into your work ethic, attitude, and abilities. Former supervisors, colleagues, professors, and mentors are often excellent choices.
• Current vs. Past : Ideally, your references should include both current and past associates. Current colleagues can speak to your present abilities, while former supervisors can provide insights into your growth and development over time.

Understanding the Role of Personal References

Before approaching someone to be your reference, it's essential that both you and the potential reference understand the role they will play in the hiring process. Here's what you should consider:

• Inform and Seek Consent : Always inform potential references before listing them. Discuss the position you're applying for and the reasons you believe they are suitable references. Seek their consent, ensuring they are comfortable with being contacted.
• Expectations : Clarify what you expect from your references. Discuss the qualities or experiences you'd like them to highlight during reference checks. Providing them with context can help them provide more meaningful recommendations.
• Honesty : Emphasize the importance of honesty. References should provide an accurate assessment of your qualifications, even if it includes constructive feedback.

Considerations for HR Professionals

As an HR professional, you play a pivotal role in evaluating personal references provided by job candidates. Here are some additional considerations to keep in mind:

• Reference Relevance : Assess the relevance of the references provided by candidates. Ensure they align with the position's requirements and industry standards.
• Bias Awareness : Be mindful of potential bias in reference checks. Seek a balanced perspective by contacting a variety of references who can provide a well-rounded view of the candidate.
• Consistency : Encourage candidates to maintain consistency in the reference information they provide to different employers. Inconsistencies can raise concerns.

Considerations for Candidates

If you're a job seeker, your role in the personal reference process is critical. Here are some specific considerations to help you manage your personal references effectively:

• Seek Multiple References : Consider having a pool of potential references and choose the most relevant ones for each job application. This allows you to tailor your references to the specific position.
• Keep References Updated : Regularly update your references on your job search progress and any changes in your contact information. It's a professional courtesy that maintains a positive relationship.
• Provide Context : When you ask someone to be your reference, share your resume, the job description, and any specific skills or experiences you'd like them to emphasize. This helps them prepare and provide more relevant feedback during reference checks.
• Express Gratitude : Remember to express your gratitude to your references. A simple thank-you note or message can go a long way in maintaining a positive relationship.

Selecting the right personal references is a strategic process that involves thoughtful consideration, effective communication, and mutual understanding. By following these guidelines, you can ensure that your references positively contribute to your job search or hiring decisions.

How to Build Strong Relationships with Personal References?

Building and maintaining strong relationships with your personal references is essential. These relationships are built on trust and can greatly impact your job search or hiring process. In this section, we'll explore in-depth how to cultivate positive connections with your references and the role HR professionals play in nurturing these relationships.

Effective Communication

Effective communication with your personal references is key to maintaining a positive and mutually beneficial relationship. Here's how to ensure clear and open lines of communication:

• Regular Updates : Keep your references informed about your job search progress. Share information about the positions you're applying for, interview experiences, and any changes in your contact details. This allows them to stay in the loop and provide more relevant feedback when contacted by potential employers.
• Transparency : Be transparent about why you've chosen them as references and what you hope they will highlight during reference checks. Discuss your career goals and how their input can help you achieve them.
• Response Expectations : Let your references know when they might be contacted and by whom. This prepares them for reference calls and ensures they are available to provide feedback when needed.
• Thank-You Gestures : Express your gratitude regularly. A thank-you note, a small token of appreciation, or a heartfelt message can go a long way in showing your appreciation for their support.

Providing Necessary Information

To ensure your references can speak effectively on your behalf, it's important to provide them with the necessary information. Here's what you should share with your references:

• Resume : Give your references a copy of your resume. This document outlines your qualifications, work history, and skills, making it easier for them to provide accurate information.
• Job Descriptions : Share the job descriptions of the positions you're applying for. This helps your references understand the specific requirements of the roles and tailor their feedback accordingly.
• Key Points : Discuss with your references the key points you'd like them to emphasize during reference checks. These might include specific accomplishments, skills, or experiences that are particularly relevant to the position.

Maintaining a Positive Connection

Your relationship with personal references shouldn't be limited to job applications. Nurturing these connections can lead to mutually beneficial outcomes. Here's how to maintain a positive connection:

• Stay in Touch : Don't only reach out to your references when you need a recommendation. Check in periodically, ask about their professional endeavors, and show genuine interest in their well-being.
• Offer Support : If there's an opportunity, offer your support or assistance to your references. Networking is a two-way street, and providing assistance when you can strengthens your relationship.
• Feedback Loop : Encourage your references to provide feedback on your job search or career development. This can help you refine your approach and make necessary improvements.

HR's Role in Nurturing References

HR professionals can also play a crucial role in nurturing positive relationships with personal references. Here's how HR can contribute to this process:

• Clear Communication : HR should communicate with references clearly and professionally. Provide them with the information they need for reference checks, including the candidate's background and the job requirements.
• Feedback : After reference checks, HR can provide feedback to references on their performance. Constructive feedback can help references improve their recommendations.
• Confidentiality : Ensure that all communication with references is conducted with the utmost confidentiality. This builds trust and encourages references to provide candid feedback.
• Appreciation : Express appreciation to references for their time and effort. Recognize the role they play in the hiring process and thank them for their valuable input.

Building strong relationships with personal references is a collaborative effort that benefits both job seekers and HR professionals. Effective communication, transparency, and maintaining positive connections are the cornerstones of these relationships, leading to more successful job applications and hiring decisions.

How to Prepare Your Personal References?

Once you've selected the right personal references, the next step is to prepare them for their role in the hiring process. Effective preparation ensures that your references can provide accurate and positive feedback when contacted by potential employers. In this section, we'll delve into the details of preparing your personal references for success.

Obtaining Consent from References

Before listing someone as a reference, it's essential to obtain their consent. Here's how to approach this crucial step:

• Initiate a Conversation : Reach out to the potential reference in person or via a thoughtful email or message. Express your gratitude for their willingness to support you and explain why you believe they are a suitable reference.
• Explain the Process : Outline the reference-checking process, including who might contact them, the types of questions they may be asked, and the importance of their honest feedback.
• Confirm Availability : Ensure that the reference is available and willing to respond to reference check inquiries promptly. Discuss their preferred mode of communication, whether it's phone, email, or another method.
• Provide Contact Information : Share your contact information and the best times to reach you in case the reference needs to confirm details with you before responding to reference check inquiries.

Providing Reference Materials

Equipping your references with the necessary materials can help them provide more comprehensive and accurate information. Here's what you should share with your references:

• Resume : Furnish your references with an up-to-date copy of your resume. This document serves as a valuable reference point for them, helping them recall your qualifications and work history.
• Cover Letter : If applicable, share your cover letter with your references. It provides insights into your motivation for applying for the position and may contain additional details about your skills and experiences.
• Job Description : Provide your references with the job description of the position you're applying for. This helps them understand the specific requirements of the role and tailor their feedback accordingly.
• Key Achievements : Highlight specific achievements, skills, or experiences that you'd like your references to emphasize during reference checks. This guidance ensures that they focus on the most relevant information.

Guiding References on Key Points

To maximize the effectiveness of your references, it's beneficial to have a discussion about the key points you'd like them to highlight during reference checks:

• Strengths and Skills : Identify your key strengths and skills that align with the job you're pursuing. Discuss with your references how these strengths can be highlighted during reference check conversations.
• Relevant Experiences : Share specific work experiences that demonstrate your qualifications for the position. Encourage your references to cite real-life examples when discussing your capabilities.
• Cultural Fit : If applicable, emphasize the importance of cultural fit and how your values align with those of the prospective employer. This can be a critical factor in hiring decisions.
• Positive Attitude : Stress the importance of portraying you in a positive light. Encourage your references to express their genuine opinions while maintaining professionalism and positivity.

Ensuring Consistency in Information

Consistency in the information provided by your references is vital to building trust with potential employers. Here's how to ensure that the information remains consistent:

• Share Updated Information : Keep your references informed of any updates to your resume, job applications, or career achievements. This ensures that the information they provide remains current.
• Provide Context : Offer context regarding the job you're applying for and the specific skills or experiences the employer is seeking. This helps your references understand the relevance of their input.
• Open Communication : Maintain open lines of communication with your references throughout the job application process. Encourage them to reach out if they have questions or need additional information.
• Express Gratitude : Continue to express your appreciation for their support and willingness to be your reference. A positive and appreciative attitude can foster goodwill and encourage consistency.

Effective preparation of your personal references ensures that they are well-equipped to represent you positively during reference checks. It also demonstrates your professionalism and commitment to the job application process, increasing your chances of securing the desired position.

Common Mistakes to Avoid with Personal References

In the process of utilizing personal references for job applications or evaluating candidates , certain common mistakes can hinder the effectiveness of this crucial step. By understanding and avoiding these pitfalls, you can ensure that your references contribute positively to your job search or hiring decisions.

Failure to Notify References

One of the most significant mistakes you can make is failing to notify your references that they may be contacted. Here's why it's essential to keep them in the loop:

• Surprises Are Inconvenient : Springing a reference check on someone without prior notice can be highly inconvenient and may lead to rushed or less thoughtful responses.
• Loss of Trust : Failing to inform your references damages trust and may discourage them from providing references in the future. It's a breach of professional courtesy.
• Diminished Effectiveness : Unprepared references may not present your qualifications in the best light, potentially harming your chances of securing the job.

Pro Tip : Always reach out to your references before including them on your reference list. Explain the position you're applying for, provide context, and obtain their consent. Keep them updated on the progress of your job application.

Choosing Inappropriate References

Selecting the wrong individuals as references is another common mistake that can have adverse consequences. Here's why it's crucial to make suitable choices:

• Relevance Matters : Inappropriate references may not have the relevant insights into your skills or work experience, making their input less valuable to potential employers.
• Unprofessional Choices : Friends, family members, or references with a personal bias may not be perceived as objective or credible by potential employers.
• Negative Impact : Choosing an inappropriate reference can reflect poorly on your judgment and professionalism, potentially harming your job prospects.

Pro Tip : Choose references who can provide relevant and professional feedback. Focus on individuals who have worked closely with you and can speak knowledgeably about your qualifications and character.

Lack of Preparation

Both candidates and references should be adequately prepared for reference checks. Failing to prepare can lead to misunderstandings and less effective references:

• Inaccurate Information : If references are not informed about your job search or the positions you're applying for, they may provide outdated or inaccurate information.
• Missed Opportunities : Lack of guidance on key points means that references may overlook highlighting critical qualifications or experiences that could strengthen your candidacy.
• Unprofessional Image : Unprepared candidates may not provide references with the necessary materials, such as a current resume, which can reflect poorly on their organization and attention to detail.

Pro Tip : Candidates should provide their references with the essential materials, such as resumes and job descriptions, and discuss key points they want to emphasize during reference checks.

Overburdening References

Repeatedly using the same references for multiple job applications without considering their capacity can strain the relationship and diminish the quality of their recommendations:

• Burnout : Overburdened references may become fatigued or less enthusiastic about providing references, leading to less effective feedback.
• Diminished Impact : Using the same references for every application can make their feedback seem less genuine and tailored to the specific position.
• Professional Courtesy : It's important to respect your references' time and effort. Overburdening them may strain the relationship and harm your professional network.

Pro Tip : Maintain a pool of potential references and select the most relevant ones for each job application. This approach allows you to distribute the load and ensure that references are not overburdened. Express gratitude for their support and keep them updated on your progress.

How to Request and Handle Reference Checks?

Requesting and handling reference checks is a crucial phase in the hiring process. It involves both HR professionals and candidates working together to obtain valuable insights into a candidate's background and qualifications. Let's explore the details of this process:

HR's Approach to Reference Checks

HR professionals play a pivotal role in conducting reference checks. Here's a closer look at how they should approach this critical step:

• Contacting References : HR should initiate contact with the provided references. This typically involves sending an email or making a phone call to request their participation in the reference check process.
• Asking Relevant Questions : During reference checks, HR should ask questions that focus on the candidate's skills, work habits, and suitability for the role. Open-ended questions often yield more insightful responses.
• Documentation : HR should keep detailed records of reference check conversations. These records should include the date, time, questions asked, and the responses provided by the references. Documenting this information ensures consistency and transparency.
• Feedback and Evaluation : After completing reference checks, HR should evaluate the feedback obtained from references. Compare the information with the candidate's qualifications and interview performance to make informed hiring decisions.

Candidate's Role in Facilitating Reference Checks

As a candidate, your involvement in facilitating reference checks is crucial to the process. Here's how you can ensure a smooth and effective reference check:

• Providing Accurate Contact Information : Ensure that the contact information you've provided for your references is accurate and up to date. This prevents delays and ensures that HR can reach them easily.
• Preparing References : Inform your references when they might expect a reference check call or email. Share information about the position you're applying for and any specific skills or experiences you'd like them to highlight.
• Communication with References : Maintain open communication with your references throughout the reference check process. If they have any questions or need additional information, be responsive and helpful.
• Expressing Gratitude : Thank your references for their willingness to participate in the reference check process. A thank-you note or message is a simple but meaningful gesture of appreciation.

Dealing with Negative References

Encountering negative references can be challenging, but it's essential to handle them professionally and constructively:

• Evaluate the Feedback : Take the negative feedback into account and consider it alongside other factors. Assess whether the negative comments are valid or potentially biased.
• Seek Clarification : If you receive negative feedback from a reference, consider reaching out to the reference for clarification. Politely inquire about the specific concerns or issues raised.
• Provide Context : When responding to negative references, provide context and explanations for any concerns raised. Address any misconceptions or inaccuracies, if applicable.
• Additional References : If possible, offer additional references who can provide a more balanced perspective. Encourage potential employers to consider multiple viewpoints.

Legal Considerations in Reference Checks

HR professionals must be aware of legal considerations when conducting reference checks to ensure compliance and protect the rights of all parties involved:

• Defamation Laws : Be cautious not to make defamatory statements about candidates. Stick to the facts and avoid making subjective or potentially harmful comments.
• Privacy Regulations : Respect privacy regulations, such as the General Data Protection Regulation (GDPR) in Europe or the Health Insurance Portability and Accountability Act (HIPAA) in the United States. Only collect and use necessary information for reference checks.
• Consistency : Apply reference check practices consistently across all candidates to avoid claims of discrimination or bias. Ensure that all candidates are subject to the same reference check process.
• Consent and Disclosure : Obtain proper consent from candidates to conduct reference checks. Inform them about the process and its purpose, and disclose any potential consequences of negative feedback.

Navigating the reference check process effectively requires a collaborative effort between HR professionals and candidates. Open communication, professionalism, and adherence to legal considerations are key elements of a successful reference check process that benefits both job seekers and employers.

How to Write a Personal Reference Letter?

Writing reference letters is an essential aspect of the hiring process, providing valuable insights into a candidate's qualifications and character. Whether you're an HR professional tasked with writing reference letters or a candidate requesting them, it's crucial to understand and implement best practices to ensure the letters are effective and impactful.

Guidelines for HR Professionals

As an HR professional, writing reference letters is a common responsibility. Here are some guidelines to follow when crafting reference letters for former employees:

• Be Factual : Reference letters should provide accurate and factual information about the employee's tenure, job responsibilities, and achievements. Avoid embellishment or exaggeration.
• Maintain Neutrality : Strive for a balanced and neutral tone in reference letters. Avoid overly positive or negative language, as extreme language can raise doubts about the letter's credibility.
• Seek Consent : Always obtain the employee's consent before writing a reference letter. Inform them of the purpose of the letter and ensure they are comfortable with your portrayal of their qualifications.
• Use a Professional Format : Format the reference letter professionally, with a clear and concise structure. Include your contact information, the date, a salutation, an introduction, specific details about the employee's performance, and a closing statement.
• Focus on Relevant Information : Highlight qualifications, skills, and experiences that are relevant to the job the employee is seeking. Tailor the content to match the requirements of the position.
• Avoid Discrimination : Be mindful of avoiding any discriminatory language or content in the reference letter. Stick to discussing job-related attributes and avoid personal characteristics.

Tips for Candidates Requesting Letters

If you're a job seeker requesting reference letters, follow these tips to ensure your letters are effective and supportive of your job applications:

• Choose Appropriate References : Select individuals who can provide strong and relevant endorsements. Consider people who have worked closely with you and can speak knowledgeably about your qualifications.
• Provide Guidance : Offer guidance to your references on key points you'd like them to address in the reference letter. Share the job description and highlight specific skills or experiences you'd like them to emphasize.
• Express Gratitude : Show appreciation to your references for their support and willingness to write reference letters on your behalf. A thank-you note or a personal message demonstrates your gratitude.
• Respect Timelines : Respect your references' time and deadlines. Provide ample notice when requesting a reference letter, and be considerate of their schedules when specifying when you need the letter.
• Follow Up : After you've requested a reference letter, follow up to confirm that it has been sent as requested. This ensures that your job applications are complete and submitted on time.

Crafting Compelling Reference Letters

Writing compelling reference letters that capture a candidate's qualifications and character effectively is essential. Here are some additional tips for crafting reference letters that stand out:

• Use Specific Examples : Provide specific examples of the candidate's accomplishments and contributions to illustrate their qualifications. Specificity adds credibility to the reference letter.
• Highlight Key Skills : Identify the candidate's key skills and strengths that align with the job they are applying for. Explain how these skills have benefited your organization.
• Provide Context : Offer context for the reader by explaining your relationship with the candidate and the circumstances under which you worked together. This helps potential employers understand the relevance of your recommendation.
• Be Concise : Keep the reference letter concise and to the point. Avoid unnecessary fluff or lengthy narratives. A well-structured, concise letter is more likely to be read thoroughly.
• Proofread and Edit : Ensure the reference letter is free of grammatical errors and typos. Proofread and edit the letter carefully before sending it to the candidate or potential employer.

Reference letters are powerful tools in the hiring process, and their quality can influence hiring decisions significantly. Following these best practices, whether you're an HR professional writing reference letters or a candidate requesting them, will help ensure that the letters effectively support the candidate's job applications.

Personal references are a vital part of the hiring process, providing valuable insights into a candidate's qualifications and character. Job seekers should choose references thoughtfully, seeking individuals who can genuinely vouch for their skills and professionalism. Effective communication, preparation, and gratitude are key to maintaining strong relationships with references.

For HR professionals, conducting reference checks is essential for making informed hiring decisions. Following best practices, including clear communication and legal considerations, ensures the process is fair and accurate. Crafting compelling reference letters and avoiding common mistakes benefits both candidates and employers. Personal references serve as trusted guides, helping candidates find their ideal job opportunities and employers make the right hires.

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• FRONT MATTER
• TABLE OF CONTENTS

Citing Sources

Although many personal statements will not include any citation of sources, in some cases—particularly if your work is in the sciences and you need to provide a brief literature review—you will need to cite sources at the end of your essay in a “References” section. Chapter 1 discusses the ethical concerns associated with source citation as you write personal essays (see "Student Writing and Ethics" section). To address the more practical problem of citation mechanics, below are ways to address common mechanics challenges:

• In the simplest terms, the two basic citation styles appropriate for personal essays can be referred to as the number system and author-year system. In the number system, a number is provided in the text corresponding to a numbered source cited fully at the essay’s end. In the author-year system, the writer provides the author and year of the source in parentheses after the corresponding text, then cites the source fully at the end of the essay in a references list alphabetized by authors’ last names.
• When you use a references section at the end of an essay, provide full bibliographic information for your sources—e.g., author, article title, book or journal title, relevant page numbers, and website address if relevant. Because the mechanics of citation vary slightly from one journal to the next, most writers model their references page on that of a respected journal in their field.
• For convenience in a personal essay, it is acceptable to cite sources—especially if you use just one or two—in numbered footnote form at the bottom of the page. However, if you have more than a few sources, a separate section entitled “References” at the end of the essay is best.
• Sometimes, rather than a formal footnote or end citation, a contextual narrative citation will be sufficient if you are using a well-known quote or paraphrase (“Einstein said that imagination is more important than knowledge”) or attributing authorship and context directly (“As stated in a funding proposal authored by our research group, the hypothesis for my thesis research is . . .”).
• If you include figures or tables taken or adapted from a published source, cite the source directly in the figure or table caption, using the same citation style employed throughout the essay.

To see the above tips in action, browse through the sample essays in the later chapters of this manual, where you will find ample evidence of how other writers met their source citation challenges. For further detail about source citation practices, you can also go to Chapter 5 of the manual Style for Students Online .

For discipline-specific examples of citation form, turn to these two URLs:

“Research and Documentation Online” (download) from popular style guide author Diana Hacker

“Write & Cite: Writing Resources: Citing” article from San Antonio College

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Writing the Personal Statement

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The personal statement, your opportunity to sell yourself in the application process, generally falls into one of two categories:

1. The general, comprehensive personal statement:

This allows you maximum freedom in terms of what you write and is the type of statement often prepared for standard medical or law school application forms.

2. The response to very specific questions:

Often, business and graduate school applications ask specific questions, and your statement should respond specifically to the question being asked. Some business school applications favor multiple essays, typically asking for responses to three or more questions.

Questions to ask yourself before you write:

• What's special, unique, distinctive, and/or impressive about you or your life story?
• What details of your life (personal or family problems, history, people or events that have shaped you or influenced your goals) might help the committee better understand you or help set you apart from other applicants?
• When did you become interested in this field and what have you learned about it (and about yourself) that has further stimulated your interest and reinforced your conviction that you are well suited to this field? What insights have you gained?
• How have you learned about this field—through classes, readings, seminars, work or other experiences, or conversations with people already in the field?
• If you have worked a lot during your college years, what have you learned (leadership or managerial skills, for example), and how has that work contributed to your growth?
• What are your career goals?
• Are there any gaps or discrepancies in your academic record that you should explain (great grades but mediocre LSAT or GRE scores, for example, or a distinct upward pattern to your GPA if it was only average in the beginning)?
• Have you had to overcome any unusual obstacles or hardships (for example, economic, familial, or physical) in your life?
• What personal characteristics (for example, integrity, compassion, and/or persistence) do you possess that would improve your prospects for success in the field or profession? Is there a way to demonstrate or document that you have these characteristics?
• What skills (for example, leadership, communicative, analytical) do you possess?
• Why might you be a stronger candidate for graduate school—and more successful and effective in the profession or field than other applicants?
• What are the most compelling reasons you can give for the admissions committee to be interested in you?

General advice

Answer the questions that are asked

• If you are applying to several schools, you may find questions in each application that are somewhat similar.
• Don't be tempted to use the same statement for all applications. It is important to answer each question being asked, and if slightly different answers are needed, you should write separate statements. In every case, be sure your answer fits the question being asked.

Tell a story

• Think in terms of showing or demonstrating through concrete experience. One of the worst things you can do is to bore the admissions committee. If your statement is fresh, lively, and different, you'll be putting yourself ahead of the pack. If you distinguish yourself through your story, you will make yourself memorable.

Be specific

• Don't, for example, state that you would make an excellent doctor unless you can back it up with specific reasons. Your desire to become a lawyer, engineer, or whatever should be logical, the result of specific experience that is described in your statement. Your application should emerge as the logical conclusion to your story.

Find an angle

• If you're like most people, your life story lacks drama, so figuring out a way to make it interesting becomes the big challenge. Finding an angle or a "hook" is vital.

Concentrate on your opening paragraph

• The lead or opening paragraph is generally the most important. It is here that you grab the reader's attention or lose it. This paragraph becomes the framework for the rest of the statement.

Tell what you know

• The middle section of your essay might detail your interest and experience in your particular field, as well as some of your knowledge of the field. Too many people graduate with little or no knowledge of the nuts and bolts of the profession or field they hope to enter. Be as specific as you can in relating what you know about the field and use the language professionals use in conveying this information. Refer to experiences (work, research, etc.), classes, conversations with people in the field, books you've read, seminars you've attended, or any other source of specific information about the career you want and why you're suited to it. Since you will have to select what you include in your statement, the choices you make are often an indication of your judgment.

Don't include some subjects

• There are certain things best left out of personal statements. For example, references to experiences or accomplishments in high school or earlier are generally not a good idea. Don't mention potentially controversial subjects (for example, controversial religious or political issues).

Do some research, if needed

• If a school wants to know why you're applying to it rather than another school, do some research to find out what sets your choice apart from other universities or programs. If the school setting would provide an important geographical or cultural change for you, this might be a factor to mention.

Write well and correctly

• Be meticulous. Type and proofread your essay very carefully. Many admissions officers say that good written skills and command of correct use of language are important to them as they read these statements. Express yourself clearly and concisely. Adhere to stated word limits.

Avoid clichés

• A medical school applicant who writes that he is good at science and wants to help other people is not exactly expressing an original thought. Stay away from often-repeated or tired statements.

For more information on writing a personal statement, see the personal statement vidcast .

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PGA TOUR winner Grayson Murray passes away at 30

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Grayson Murray, who won his second PGA TOUR title at this year’s Sony Open in Hawaii, passed away Saturday.

"We were devastated to learn – and are heartbroken to share – that PGA TOUR player Grayson Murray passed away this morning. I am at a loss for words,” PGA TOUR Commissioner Jay Monahan said. “The PGA TOUR is a family, and when you lose a member of your family, you are never the same. We mourn Grayson and pray for comfort for his loved ones.

“I reached out to Grayson’s parents to offer our deepest condolences, and during that conversation, they asked that we continue with tournament play,” Commissioner Monahan continued. “They were adamant that Grayson would want us to do so. As difficult as it will be, we want to respect their wishes.”

Grief counselors were made available at the venues for this week’s PGA TOUR and Korn Ferry Tour events. Commissioner Monahan, who traveled from TOUR headquarters in Florida to the Charles Schwab Challenge in Fort Worth, Texas, said he was "devastated" by the loss.

Grayson's parents, Eric and Terry Murray, said in a statement Sunday that the cause of death was suicide .

"Was Grayson loved? The answer is yes," his parents wrote. "By us, his brother Cameron, his sister Erica, all of his extended family, by his friends, by his fellow players and – it seems – by many of you who are reading this. He was loved and he will be missed."

Murray, 30, was a standout golfer from his youth. He won three consecutive Callaway Junior World Championships (2006-08) and was the top-ranked golfer in his age group. He made his first cut on the Korn Ferry Tour at age 16, becoming the second-youngest player ever to do so. After stints at Wake Forest University, East Carolina University and Arizona State University, he got the break he needed in 2016 when he was given a sponsor exemption into the Korn Ferry Tour event near his hometown of Raleigh, North Carolina. He finished inside the top 10 at that event, the Rex Hospital Open, which qualified him for another start. When he posted another top 10 at the BMW Charity Pro-Am, his professional career took off. He concluded his season with a victory at the Nationwide Children’s Hospital Championship to finish second on the Korn Ferry Tour money list and earn full status on the PGA TOUR for the 2016-17 season. The win came a week before his 23rd birthday.

Murray wasted little time establishing himself on golf’s biggest stage as a rookie. He won the 2017 Barbasol Championship while still just 23 years old. His final-round 68 not only secured a one-shot victory, but also solidified a two-year exemption through the 2019 PGA TOUR season. He finished 66th in the FedExCup and earned nearly $1.5 million.

Grayson struggled for the next few seasons on the PGA TOUR. In 2023, he found his game again on the Korn Ferry Tour; he notched two victories – the Advent Health Championship in Kansas City and the Simmons Bank Open outside of Nashville – to finish fourth on that tour’s points list and earn a spot back onto the PGA TOUR for the following season.

Murray opened the 2024 season with a playoff victory at the Sony Open in Hawaii. He made a clutch up and down on the 72nd hole for a birdie to force a playoff. Then he sank a 40-foot birdie putt on the first extra hole to defeat Byeong Hun An and Keegan Bradley. He reached a career-high 46th in the Official World Golf Ranking after that victory.