presentation on ms powerpoint pdf

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How to save microsoft powerpoint presentations as pdf files.

If your client can't view your presentation because they don't have PowerPoint, send it to them as a PDF.

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Save powerpoint files as pdfs.

If you want to share your presentation with someone that doesn’t have Microsoft PowerPoint, you can save and share the file as a PDF. You can also adjust the way the slides appear on the PDF. Here's how.

When you save a PowerPoint presentation as a PDF file, the layout, format, fonts, and images of the presentation will remain the same. This lets users without access to PowerPoint view the presentation (though they are unable to edit it).

First, open the PowerPoint presentation to be saved as a PDF. Select the “File” tab and then click the “Export” option in the left-hand pane.

You’ll then be at the “Create PDF/XPS Document” tab. Here, select “Create PDF/XPS.”

Related: What Is an XPS File and Why Does Windows Want Me to Print to One?

Window’s File Explorer will appear. Select the location in which you would like to save your new file. You can see that the “Save as type” is now PDF. You can also rename the file as you like.

You may also notice the “Optimize for” options at the bottom-right of the window:

• Standard: This is a high-quality version of the document, ideal for when you only plan to publish it online or print it out.
• Minimum Size: This is a lower-quality version of the document. It’s also suitable for publishing online, but ideal for when you need to send the document as an email attachment, as it reduces the size of the file .

You can also set specific options to adjust how the file appears. To do this, click the “Options” button underneath.

The “Options” window will appear, and you have several options to choose from. Here’s a brief overview of what’s available:

• Range: Export all slides, the current slide, or a selection of slides from your presentation.
• Publish Options: You can choose to export only comments, handouts, or outline view here by selecting the “Publish What” option. You’re also able to dictate how many slides appear on each page, flip the slides horizontally or vertically, or give the slides a frame.
• Include Non-printing Information: Include document properties or structure tags.
• PDF Options: Make the document PDF/_A compliant.

Once you’ve adjusted the options, click “OK.”

Finally, back at Windows File Explorer, click “Publish.”

Your PDF is now ready to share.

15+ PowerPoint Books for Free! [PDF]

* If you have doubts about how to download free books from InfoBooks, visit our guide to downloading books .

The use of office automation tools or programs has been a necessity for millions of people around the world for decades. To contribute to learning, we have selected PowerPoint books in PDF format , which will help you master one of Microsoft’s most widely used programs.

Different types of professionals and students all over the world resort to presentations to exhibit their knowledge, findings and ideas. Doing so effectively is important to successfully communicate the messages you want to convey. Now you can do it with these PowerPoint books in PDF format that we present in this section.

PowerPoint is a presentation software released by Microsoft in 1987 in its first version 1.0. The latest one was introduced to the market in 2019. There have been a total of 15 versions, each with specific changes that have evolved this tool and, therefore, allowed it to remain competitive in the market.

With PowerPoint you can perform different tasks or actions, such as designing, inserting, animating, presenting slides, among others. It has three basic functions: text editor, method to manipulate and insert images and graphics; and a continuity system to present the content.

Using PowerPoint effectively not only implies mastering the functions it has, but also the creativity of the person who manipulates this tool. This is what will make the presentations eye-catching and achieve the purpose of conveying the right message.

Together with Word and Excel, it forms the Microsoft Office package. It is widely used in the business and academic environment, positioning itself as the number 1, since it saw the light.

We invite you to explore this compendium of more than 15 PowerPoint books in PDF format , which we offer to you totally free so that you can learn how to manage this important software.

Here we present our complete selection of PowerPoint books:

A Brief Look at PowerPoint

Cleveland State University

Working With Microsoft PowerPoint

Eastern Institute of Technology

Microsoft PowerPoint Tutorial

Personal Web Page

Microsoft PowerPoint 2019 Fundamentals Workshop

University of Pittsburgh

Microsoft PowerPoint 2016 Step by Step Guide

Andie Philo,Mike Angstadt

PowerPoint 2016 Basics for Windows

University of South Florida

PowerPoint 2016 Basics Creating a Slide Show Presentation

TOC Dog Breeds

PowerPoint Basics

UMass Amherst

Animate Add Sound and Media to Microsoft PowerPoint

Kaylene Williamson

Intermediate Microsoft PowerPoint

Louisville Free Public Library

Microsoft PowerPoint Fundamentals 2013

St Georges University of London

Microsoft Powerpoint 2013 Tutorial

Doc Developpement Durable

Microsoft PowerPoint 2010

Mohamed elfadly

Accessible Documents

Technical University Dresden

Intro to Microsoft PowerPoint (Article)

Burke County Public Library System

Powerpoint Tips and Tricks (Article)

Cornell University College of Veterinary Medicine

Tips for Effective PowerPoint Presentations (Article)

University of Washington Human Resources

How to Use PowerPoint Course Reference Guide (Presentation)

Lions Clubs International

Steps to Reduce the Size of Files Presentations Created in MS PowerPoint Windows (Article)

Columbia Center for Teaching and Learning

PowerPoint How to Add Navigation Buttons (Article)

PowerPoint and UDL

Here ends our selection of free PowerPoint books in PDF format. We hope you liked it and already have your next book!

If you found this list useful, do not forget to share it on your social networks. Remember that “Sharing is Caring” .

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Convert PDF to PPT

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How to convert PDF to PPT

Follow these easy steps to convert a PDF into a Microsoft PowerPoint presentation:

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• Click the Select a file button above, or drag and drop files into the PDF drop zone.
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Save a PDF as PPT

It’s easy to convert a PDF to a PowerPoint presentation with our online tool. Simply drag and drop your PDF, then download the converted PPTX file.

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Go from a PDF to a PPTX file in record time. You can use any browser to convert from PDF to Microsoft PowerPoint online, so you can keep work moving wherever you are.

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Edit your PPT file for free

After you convert your PDF into a PowerPoint presentation, you can edit your file in Microsoft PowerPoint for the web right from Acrobat. Just sign in.

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Adobe invented the PDF file format , so you can trust that you’ll get high-quality results when you use the Acrobat PDF to PPT converter tool.

Questions? We have answers.

Use our Acrobat PDF to PowerPoint converter in any browser — you just need an internet connection to use the file conversion online service. Select the PDF you want to convert using the online PDF tool above. Each PDF page will be turned into a PowerPoint slide in the converted file. Our free PDF converter tool preserves the document formatting, so your content will look as expected on the Mac or Windows operating systems.

You can also try Adobe Acrobat Pro free for seven days to convert PDF files to and from Microsoft Word and Excel or to convert image files like JPG, PNG, or GIF. You can also convert HTML to PDF, edit PDFs using optical character recognition (OCR) functionality, merge PDFs, split PDFs, reduce file size, use PDF tools to annotate files, and more.

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Content as a Service v2 - pdf-to-ppt - Tuesday, January 30, 2024 at 16:04

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Insert PDF file content into a PowerPoint presentation

Content from a PDF file might be what you need for your presentation, but it’s not as easy to get content out of a PDF file as it is from many other document types. There are two options, which depend on how you want to use the PDF content:

To show content from a PDF on a slide     Take a picture of the part of a PDF that you want, and paste it on your slide.

To keep a PDF file as a support document for your presentation     Insert the entire PDF into the presentation as an object that you can open and view during your presentation.

Note:  Unfortunately, inserting PDF content is not possible when editing a presentation in PowerPoint for the web. You need PowerPoint 2013 or a newer version to follow these steps.

Insert PDF file content as a picture

Open the PDF that you want to insert a picture of, and then switch to PowerPoint.

Do not minimize your PDF window, and make sure it's the last window you have open before moving to the next step.

Make sure everything that you want to capture as a picture is visible in your PDF window. You may need to decrease the zoom level in your PDF to see everything you want to capture.

In PowerPoint, select the slide that you want to add the content to, and then, go to  Insert  >  Screenshot .

Note:  Depending on your window size, the Screenshot button may appear different.

Your PDF file should be the first thumbnail image in the Available Windows list.

Below the thumbnail images, select Screen Clipping . PowerPoint minimizes and shows the window with the PDF file.

When you stop dragging, the selected area appears on the PowerPoint slide as a picture. You can move it, resize it, crop it, and format it as you like by selecting it and using the Picture Tools Format tab.

Insert a PDF file as an object

Make sure the PDF file that you want to insert is not currently open on your computer.

In PowerPoint, select the slide that you want to add the file to, and then select Insert > Object .

In the Insert Object box, select Create from file , and then enter the PDF file location; or select  Browse , find the PDF file, and then select OK .

This makes the PDF file part of the presentation file. The quality of the PDF file is reduced with this method, but you can open the full PDF file by double-clicking the image when viewing or editing in Normal view.

Note:  If you receive an error when trying to insert your PDF file as an object, make sure you do not have the PDF file open.

Open the PDF from a Slide Show

To open the inserted PDF file during a Slide Show, attach an action to it.

In Normal view, on the slide with the PDF file, select the PDF file’s icon or image, and then on the Insert > Links > Action .

In the Action Settings box, select the Mouse Click tab if you want to open the PDF with a click, or the Mouse Over tab if you want it to open when you move the pointer over the PDF file icon.

Select Object action , and select Open in the list.

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Insert a vector graphic instead

Microsoft 365 subscribers can insert scalable vector graphics (.svg files) in PowerPoint. For details, see Edit SVG images in Office .

Save PowerPoint presentations as PDF files

Insert a screenshot or screen clipping

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MS Power Point – Introduction, Features, Notes PDF

Table of Contents

MS Office PowerPoint is a presentation software application that allows users in the preparation of professional, high-impact, dynamic presentations. The building blocks of a PowerPoint presentation are slides. Slides, help to focus on visuals as well along with the user. In this article, we will be discussing in detail the functions and features of MS PowerPoint.

Looking for a Data science and Machine learning Career? Explore Here!!

MS Power Point – Introduction

Given below are some of the important things that one must know about the development of Microsoft PowerPoint:

• The program was developed by Robert Gaskins and Dennis Austin, in a software company named Forethought, Inc.
• It was released on 20/04/1987, and after 3 months it was acquired by Microsoft.
• The first version when introduced by Microsoft was MS PowerPoint 2.0 which was released in 1990.
• It is a presentation-based application that uses images, videos, graphics,  etc. to make a presentation more attractive and interesting.
• The Powerpoint presentation is are saved as “.ppt”files.
• A PowerPoint presentation comprising slides and other attributes is also known as PPT.

Eventually, with every version, the program was more creative and more interactive. Various other features were introduced in PowerPoint which significantly increased the requirement and use of this MS Office program.

MS PowerPoint Practical Application

MS PowerPoint is used in various fields few of them are mentioned below:

• Business: Introduction of products, services, offerings ·
• Sales and Marketing Department: Sales and marketing materials are largely designed on PowerPoint. ·
• Finance Department: To display yearly projections and budgets. ·
• Data Presentation: One can generate create diagrams, derive graphs or charts with massive data. ·
• Stationary Material: One can create certificates, calendars
• Educational Slideshows: They may be used in classrooms for teaching purposes.
• Presentations: It could be used for any family functions like weddings, anniversaries, family reunions, birthdays, etc.

Features of MS PowerPoint

Some of the features are  discussed below:

PowerPoint Design Ideas

• It can be found in the “ Design ” tab in the PowerPoint Ribbon.
• You can choose the desired design for your PPT.
• MS PowerPoint animations helps you to emphasize certain points of your present
• Entrance Animation
• Emphasis Animation
• Exit Animations
• Each animation category gives you a list of additional options to choose from.

Slide Transitions

• While animation allows you to animate elements within your slide, transitions allows you to change how slides change from one to another.
• This can have a remarkable impact on a slide’s first impressions.
• Some of the most important transitions are:
• There are two main ways of adding images.
• You could either add an image from your Personal Computer or you can embed an image from the internet.

 Merge Shapes

• MS PPT allows you to merge shapes. This is because you might not always have the exact shape that you are looking for.
• Videos can be easily added from the storage on your Personal Computer.
• Videos can also be selected from the internet.
• With the feature to add icons into your presentations, it just gives you some freedom to add a personal touch to the presentation.

PowerPoint Notes for Presentation

• Note features help you remember what to say for each slide which is a great way to stay on topic.
• Your presentation can be made in such a way that the notes do not appear on the slides but they still appear on your PC or Mac.

Morph Transition

• By using Morph Transition, you can make elements move between slides giving a video like feel to your PPT!
• Charts are used in presentations to illustrate data in an easy-to-understand way for your audience.
• Charts can be linked to external data sources or even excel sheets.
• The charts also easily getup dated automatically in PPT when the data is edited in excel.

Removing Background from Images

• With Microsoft PowerPoint,  you can remove a background from your image

Video Editing (Basic)

• It allows you to trim, cut portions of a video out, and even add
• It works as a basic video editor.

Export PowerPoint as Video

• The entire presentation can be exported as videos in Microsoft PowerPoint.

Add Audio Narration

• MS PowerPoint allows you to add audio narration to your presentation.

Adding Comments to Slides

• Comment feature is more relevant to the person who reviews a presentation rather than the person who creates it.

Click on the link for complete notes on MS PowerPoint : MS PowerPoint PDF Download .

Famida is an experienced educator with over a decade of teaching experience, specializing in grades 8 to 12, business management (BBM), and electronics engineering. Holding a Master's degree in Electronics and Communication Engineering, she has also trained interns in IoT. For the past four years, Famida has been writing articles for Entri, focusing on exam preparation tips, question papers, and study plans. She also creates practice questions for the Entri app and provides support to users. Additionally, Famida's writing skills extend to parenting and personal blogs, as well as curriculum development.

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Create a new presentation with Copilot in PowerPoint

Note:  This feature is available to customers with a Copilot for Microsoft 365 license or Copilot Pro license.

Create a new presentation in PowerPoint.

Select Send . Copilot will draft a presentation for you!

Edit the presentation to suit your needs, ask Copilot to add a slide , or start over with a new presentation and refine your prompt to include more specifics. For example, "Create a presentation about hybrid meeting best practices that includes examples for team building.”

Create a presentation with a template

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

Copilot can use your existing themes and templates to create a presentation. Learn more about making your presentations look great with Copilot in PowerPoint .

Enter your prompt or select Create presentation from file to create a first draft of your presentation using your theme or template.

Edit the presentation to suit your needs, ask Copilot to add a slide , organize your presentation, or add images.

Create a presentation from a file with Copilot

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

With Copilot in PowerPoint, you can create a presentation from an existing Word document. Point Copilot in PowerPoint to your Word document, and it will generate slides, apply layouts, create speaker notes, and choose a theme for you.

Select the Word document you want from the picker that appears. If you don't see the document you want, start typing any part of the filename to search for it.

Note:  If the file picker doesn't appear type a front slash (/) to cause it to pop up.

Best practices when creating a presentation from a Word document

Leverage word styles to help copilot understand the structure of your document.

By using Styles in Word to organize your document, Copilot will better understand your document structure and how to break it up into slides of a presentation. Structure your content under Titles and Headers when appropriate and Copilot will do its best to generate a presentation for you.

Include images that are relevant to your presentation

When creating a presentation, Copilot will try to incorporate the images in your Word document. If you have images that you would like to be brought over to your presentation, be sure to include them in your Word document.

Start with your organization’s template

If your organization uses a standard template, start with this file before creating a presentation with Copilot. Starting with a template will let Copilot know that you would like to retain the presentation’s theme and design. Copilot will use existing layouts to build a presentation for you. Learn more about Making your presentations look great with Copilot in PowerPoint .

Tip:  Copilot works best with Word documents that are less than 24 MB.

Welcome to Copilot in PowerPoint

Frequently Asked Questions about Copilot in PowerPoint

Where can I get Microsoft Copilot?

Copilot Lab - Start your Copilot journey

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Convert PDF to POWERPOINT

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Blog & Articles

How to Embed Fonts in Word and PowerPoint

Learn how to embed the fonts in your presentations or documents and share them with others

How to Efficiently Use the PDF2Go Chrome Extension

The article explains how to efficiently use the PDF2Go chrome extension

How to Insert a PDF Into a PowerPoint

Add a PDF to your PowerPoint presentation – either as an object or as an image.

Dictionary & File Formats

PDF is short for Portable Document Format. PDF documents can contain formatted text, different fonts, hyperlinks, images, and even media such as sounds and videos.

A JPG (or extended JPEG, Joint Photographic Experts Group file) is an image file format.

OCR is short for Optical Character Recognition. This process is used to recognize the visual representation of text, for example in an image.

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Contribute to the Microsoft 365 and Office forum! Click  here  to learn more  💡

April 9, 2024

Contribute to the Microsoft 365 and Office forum!

Click  here  to learn more  💡

PowerPoint Forum Top Contributors: Steve Rindsberg  -  John Korchok  -  Bob Jones AKA: CyberTaz   ✅

May 10, 2024

PowerPoint Forum Top Contributors:

Steve Rindsberg  -  John Korchok  -  Bob Jones AKA: CyberTaz   ✅

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Powerpoint export to PDF doesn't save shadows

I used windows (and office for enterprise) and I'm trying to save a pdf of a poster I made.

I do export -> pdf (and set quality to standard)

I noticed the shadows of shapes don't save. For some reason the Mac version of ppt seems to work

After a long time I realised that if I go into extra options and deselect make PDF/A compliant it works! Anyone know why this works?

I'm posting here just in case anyone else had this issue

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