share presentation on teams with sound

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• Microsoft teams share audio

Microsoft Teams: share audio from the computer during a meeting

• User by Fatima Wahab
• Calendar May 8, 2021
• Comment No Comments

Microsoft Teams has a screen sharing feature and a presentation mode for meetings. Both make it simple to share content from your local system with other users. The feature isn’t limited to sharing a screen or file but also extends to audio. If you’re in a Microsoft Teams meeting, you can share audio from the computer instead of the mic.

Microsoft Teams: share audio from computer

When a user joins a meeting, they have the option to choose which audio to use. The audio can come from the mic on your system (or the headphones), or it can come from your computer however, it is limited to audio from the input/output devices on your system and does not extend to apps that can play audio.

Share computer audio in Microsoft Teams

To share computer audio in Microsoft Teams, you must also share the screen or an app, the choice is yours but entering screen sharing mode is imperative if you want to do this as simply as possible.

• Open Microsoft Teams.
• Start or join a meeting .
• Once the meeting has started, click the share screen button at the top right.
• Select an app or the desktop to share.
• Turn the ‘Include computer sound’ switch on.
• Audio from your computer , regardless of which app is playing it, will be streamed to everyone in the meeting.

Note: you can also share audio from the computer if you’re presenting a PowerPoint.

Limitations

Audio sharing in Microsoft Teams has limitations if you stick to the app’s built-in tools.

• You cannot selectively share audio; once audio has been shared, all audio from your computer will be heard in the meeting.
• Outside of screen sharing, there is no way to share audio from the computer.
• You cannot share audio from the computer if you are using the Whiteboard app.

If you want to share audio from your computer, but do not want to use screen sharing, you will need to route audio from an app so it can be heard through the mic. Use an app like Synchronous Audio Router which is free and open-source. Setting it up will take a little time and you must set it up before you join a meeting.

When you join a meeting, Microsoft Teams gives you the option to choose which audio you want to use and one of the options is Computer. This option is misleading since it suggests that you’re sharing your computer’s audio when you are, in fact, choosing to use the speakers and mic on your system for the call. The option to share audio from the computer is hidden.

Fatima has been writing for AddictiveTips for six years. She began as a junior writer and has been working as the Editor in Chief since 2014. Fatima gets an adrenaline rush from figuring out how technology works, and how to manipulate it. A well-designed app, something that solves a common everyday problem and looks

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How to Share Audio on Teams [Step by Step]

• Updated May 4, 2024
• No Comments

Microsoft Teams is a big player in the way we communicate today, especially with the rise of remote work. An important part of its functionality is the ability to share audio quickly and effectively. In this article, we’ll discuss the various methods and best practices for sharing audio on Microsoft Teams.

Setting Up Your Device

• Checking Your Device Compatibility:

Make sure your computer or mobile device meets the minimum system requirements for using the audio sharing feature in Microsoft Teams. Check Microsoft’s documentation for the latest compatibility details based on your OS version and hardware specifications.

• Updating Teams to the Latest Version: Open the Microsoft Teams app or browser and check if you have the most recent version installed. Teams is frequently updated with new features and bug fixes, so using the latest version ensures optimal performance for audio sharing. If a newer version is available, update Teams through the app’s settings or browser plugin options.

C. Ensuring Your Audio Device is Properly Connected

• Connect your microphone, headset or speakers to your computer/mobile device using the appropriate ports or Bluetooth if wireless.
• Open your device’s audio settings and select the connected microphone and speakers/headphones as the default audio input and output devices.
• In the Teams app, go to Settings > Devices and make sure the correct microphone and speakers are selected.
• Do an audio test by unmuting yourself on a Teams call and speaking into the microphone to ensure it’s working properly.

Preparing to Share Audio

A. Selecting the Right Environment for Clear Audio Sharing

• Choose a quiet room with minimal background noise for best audio clarity
• Minimize potential audio interruptions by closing doors/windows
• Use a headset or headphones in noisy environments to reduce echo/feedback
• Position yourself close to the microphone for optimal audio pickup

B. Using External Microphones for Enhanced Audio Quality

• Consider using an external USB microphone instead of your device’s built-in mic
• External mics often provide better audio quality and noise cancellation
• Make sure to select the external mic in Teams audio settings
• Popular options include Blue Yeti, Audio-Technica AT2020, Rode NT-USB etc.

C. Adjusting Your System’s Audio Settings for Optimal Sharing

• Check your operating system’s audio control panel/settings
• Set the microphone volume and boost levels appropriately
• Enable any noise suppression or echo cancellation features
• In Teams, adjust the microphone sensitivity and speaker volumes

• Use the real-time audio indicators to check and modify levels

Sharing Audio During a Teams Meeting

• Open the Teams app and start a new meeting or join an existing one

• Once in the meeting, locate the Share Tray at the top of the window
• Navigate to the Share icon (rectangle with an arrow pointing upwards)

• You’ll see different options to share content like screens, windows, PowerPoint etc.
• If you want to share your entire screen, Select the “Desktop” option to share your entire screen 
• Check the box for “Include System Audio” to share sound playing on your computer

• If you want to share only an application window, choose the specific application window you want to share from the list 
• Ensure the “Share audio” option is enabled for that application

Sharing Audio from a Video or Presentation

By embedding audio and video into your PowerPoint file first, you can seamlessly present it via screen sharing in Microsoft Teams, with the media playing back for all participants

 Embedding Audio or Video Files in PowerPoint Presentations

• Open your PowerPoint presentation file
• Insert > Media > Audio/Video to embed multimedia files on the desired slides
• Make sure audio/video files are properly linked and not just temporary files

Sharing the Presentation via Teams

• In the Teams meeting window, click the Share icon
• Navigate to the PowerPoint file you want to present
• Select the file, which will load the presentation in present mode
• Advance through your slides normally
• When you reach a slide with embedded audio/video, it should play automatically
• Use the playback controls to pause/resume the media as needed

Tips for Smooth Playback During the Meeting

• Close any unnecessary applications to free up system resources
• Have the presentation file locally accessible for best performance
• Use the PowerPoint Presenter View to see your notes
• Mute notifications that could interrupt or make noise during playback
• Ask participants to mute themselves to prevent audio interference

Troubleshooting Common Audio Sharing Issues

Audio Not Sharing

• Check the “Include System Audio” Option
• Ensure the “Include System Audio” or audio sharing option is enabled when sharing your screen or window
• This setting allows Teams to capture and share any audio playing on your device
• Verify Application Window Selection
• If sharing just one application window, double-check that you selected the correct one with audio
• Some apps may have multiple windows, so ensure you picked the right window to share audio from

Poor Audio Quality

• Adjusting Audio Settings on Your Device
• Check your device’s microphone, speaker and audio settings
• Increase microphone boost levels or enable noise cancellation if available
• In Teams, adjust microphone sensitivity and speaker volume controls
• Ensuring a Stable Internet Connection
• A poor network connection can degrade audio quality significantly
• Check if you have a strong, stable WiFi or wired internet connection
• Try restarting your router or disconnecting other bandwidth hogs

Participants Unable to Hear Shared Audio

• Confirming Participant Volume Settings
• Ask participants to check if their speaker volume is turned up
• They may have their device muted or set to low volume
• Recommending Rejoining the Meeting for Participants
• If some participants still can’t hear, suggest they leave and rejoin the meeting
• Rejoining can resolve audio routing issues in some cases

Best Practices for Sharing Audio on Teams

•  Pre-testing Audio Sharing Before the Meeting
• Test your audio settings and sharing capabilities ahead of any important meetings
• Share a test screen or window with audio playing to identify any issues beforehand
• This allows you to troubleshoot and make adjustments prior to the actual meeting
•  Keeping Your Microphone Muted When Not Speaking
• Mute your microphone when you aren’t actively presenting or talking
• This prevents any unwanted background noise from disrupting the meeting
• Use the push-to-talk feature or temporarily unmute when you need to speak
•  Using the Chat Feature to Share Additional Information or Troubleshoot
• Leverage the Teams chat to provide supplementary information like links, files, etc.
• If participants can’t hear audio, use chat to troubleshoot and give instructions
• The chat serves as a helpful side channel during meetings for smooth communication

Q : Can I Share Audio Without Sharing My Screen on Teams?

A : Yes, you can share audio without sharing your screen on Microsoft Teams. When you’re in a meeting, you can click on the “Share” button at the bottom of the meeting window, then select “Browse” and choose the audio file you want to share. This allows participants to hear the audio while still seeing the meeting interface, without having to share your entire screen.

Q : Why Can’t Participants Hear the Audio I’m Sharing?

A : There could be several reasons why participants can’t hear the audio you’re sharing:

• Ensure that you’ve selected the correct audio source to share. Sometimes, if you have multiple audio devices connected, Teams may default to the wrong one.
• Check your audio settings to make sure your microphone and speakers are properly configured and not muted.
• Ensure that the audio file you’re sharing is not corrupted or in a format that Teams doesn’t support.
• Participants may also need to adjust their own audio settings or unmute their speakers to hear the shared audio.

Q . How Do I Ensure High-Quality Audio When Sharing?

A : To ensure high-quality audio when sharing in Microsoft Teams, consider the following:

• Use a reliable internet connection to prevent audio lag or distortion.
• Choose audio files with good sound quality and in supported formats (such as MP3 or WAV).
• Close any unnecessary applications or browser tabs that may be consuming bandwidth and affecting audio quality.
• Use a high-quality microphone and adjust your audio settings to optimize sound levels.

Q : Is There a Way to Share Audio from a Mobile Device?

A : Yes, you can share audio from a mobile device in Microsoft Teams. During a meeting, tap the “…” (More options) button at the bottom of the screen, then select “Share content.” Choose “Share audio,” and you’ll be able to share audio files directly from your mobile device. Make sure to grant the necessary permissions for Teams to access your audio files.

• Audio , share , Teams

I am John, a tech enthusiast with a knack for breaking down complex camera, audio, and video technology. My expertise extends to social media and electronic gadgets, and I thrive on making the latest tech trends understandable and exciting for everyone. Sharing my knowledge through engaging content, I aim to connect with fellow tech lovers and novices alike, bringing the fascinating world of technology to life.

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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams

How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

When sharing a file, you can add a message optionally before hitting Send .

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Pros of sharing your screen with the audience to present a presentation:

• It is easier to activate
• You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

• If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
• You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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• Microsoft Teams

How to Share a Video With Audio in Microsoft Teams

Lee Stanton Lee Stanton is a versatile writer with a concentration on the software landscape, covering both mobile and desktop applications as well as online technologies. Read more August 12, 2022

Device Links

• Device Missing?

Are you preparing for a Microsoft Teams meeting but don’t know how to share a video with audio on your device? If so, there’s no need to worry. In this article, we’ll answer all your questions and more.

Learn how to share a video with audio on a plethora of devices, such as a Windows PC, Mac, Android, iPhone, iPad, and Chromebook. We’ll also show you how to share video without audio.

How to Share a Video With Audio on Microsoft Teams on a Windows PC?

One important thing to know is that Microsoft Teams doesn’t play videos with audio by default on a Windows PC. Here’s how to change that:

• Access the online meeting.

Note: Even if the audio on your PC is muted, other members on the call will be able to hear your audio once you complete these steps.

How to Share a Video With Audio on Microsoft Teams on a Mac?

Simply follow these steps:

• Log in to Microsoft Teams .

• Once turned on, all audio from your computer will be shared with the meeting members, including your computer notifications.
• The first time you want to include the computer sound in your meeting, you will encounter a wizard that will ask you to install the driver.
• Click on the Install button.
• Once you click this, you will see a spinner next to the Include computer sound button. Don’t worry; this will only take a few seconds.
• You will receive a notification when the installation is finished.
• After installing the driver for the first time, you will need to pause the video you were playing in your meeting and play it again. This is so the driver can start working.
• If the driver doesn’t install, which is a rare occurrence, just turn off the Include computer sound button and turn it back on again.
• Try installing the driver again by clicking on the Install button.
• You can start sharing your screen even before this installation is completed. Once it’s finished, you will receive a notification, and your audio will be shared, too.

How to Share a Video With Audio on Microsoft Teams on a Chromebook?

Here’s how:

• In the online meeting, click on the Share icon.
• In the meeting controls, you will see Include system audio with a little box next to it.
• Click on the box to turn on the system audio.

How to Share a Video With Audio on Microsoft Teams on an iPhone?

Unfortunately, it is not yet possible to share system audio on an iPhone directly from Microsoft Teams. However, Microsoft is working on incorporating that feature in the later versions of the Microsoft Teams app.

However, there is another way to share your video with audio through screen mirroring. Here’s how to do that:

• First, you need to install a mirroring app on your computer and phone. For the purposes of this article, we will explain how to share a video with audio using the Reflector app. You can use different mirroring apps if you prefer since the process is similar.

• Find the name of your phone and select it.
• Make sure to have the system audio on in your Microsoft Teams so that you can share the sound from your phone.

How to Share a Video With Audio on Microsoft Teams on an Android Phone?

Same as with the iPhone, it is not yet possible to share system audio on an Android phone directly from Microsoft Teams. However, there is a similar workaround.

Here are the steps:

• In the Quick settings dropdown, select the Screencast or Cast option.
• From the list that shows up on your phone, choose the name of your computer.
• You have to turn off the features Fullscreen and Always on Top in the Reflector app on your phone. This is important for the app to work well in Microsoft Teams.
• Make sure to have the system audio on in your Microsoft Teams so you can share the sound from your phone.

How to Share a Video With Audio on Microsoft Teams on an iPad?

As with the iPhone and Android devices, the system audio option isn’t yet available in Microsoft Teams directly. However, there is a similar workaround.

Just follow these steps:

• First, you need to install a mirroring app on your computer and iPad. For this article, we will explain how to share a video with audio using the Reflector app . You can use different mirroring apps if you prefer since the process is similar.

• Open the Reflector app on your iPad.
• Access Control center on your iPad.
• Select Screen mirroring .
• Browse through the receivers list and find your computer’s name.
• You have to turn off the features Fullscreen and Always on Top in the Reflector app on your iPad. This is important for the app to work well in Microsoft Teams.
• In Microsoft Teams, click on the Share icon.
• Find the name of your iPad and select it.
• Make sure to have the system audio on in your Microsoft Teams so you can share the sound from your iPad.
• Additionally, in the Settings of your iPad, make sure to turn the System audio option on so you can share your audio correctly.

Additional FAQ

Here are more answers to your questions about Microsoft teams.

How Do I Share Video Without Audio in Microsoft Teams?

It’s simple; just follow the steps:

Sharing Video Without Audio on Windows PC:

1. Log in to Microsoft Teams .

2. Access the online meeting.

3. Click on the Share icon in the online meeting.

4. Choose Share screen from the options.

5. Choose Microsoft Teams from the pop-up menu.

Sharing Video Without Audio on a Mac:

4. Choose Share screen from the options on the screen.

Sharing Video Without Audio on a Chromebook:

Sharing Video Without Audio on an iPhone:

Sharing Video Without Audio on an Android phone:

Sharing Video Without Audio on an iPad:

Happy Meeting!

You’re now ready for your online meetings. Like a real pro, you know how to share your video with and without audio and on different devices, too. You can also share your knowledge with your colleagues or refer them to this article if you don’t feel like explaining the steps yourself.

Were you successful in navigating through Microsoft teams? Did you manage to turn on your video and system audio easily? Let us know down in the comments section below.

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How to share a presentation on microsoft teams.

Do you want to share a presentation on Microsoft Teams ? We’ll take you through the steps of sharing your PowerPoint slides with ease!

• Log into Teams and locate the channel or chat .
• In the message box, click the “Attach” button .
• Select “File” from the drop-down menu and upload the presentation.
• Now everyone can access it.

There’s more! Did you know you can present your slides directly in a meeting?

• Navigate to the meeting or start a new one.
• Click the “Share” button and select “PowerPoint” .
• Present in a window or share a file. This helps participants follow along.

Make your presentations more engaging by using live captions . This is helpful for those with hearing difficulty and those in noisy environments.

Promote active participation from your audience. Use features like annotations and highlighting tools which emphasize key points and gather feedback. This encourages teamwork and productivity.

Overview of Microsoft Teams presentation sharing

Sharing presentations on Microsoft Teams ? It’s a breeze! Just select the file you want to share & who you want to share it with – and you’re good to go. Plus, real-time editing capabilities enable multiple users to work on the same presentation simultaneously. You can even present slides directly from Teams, making collaboration faster and easier. To optimize viewing quality, make sure to adjust resolution settings. There you have it – seamless information exchange and team productivity in no time!

Step 1: Accessing the Microsoft Teams platform

To share a presentation on Microsoft Teams, you must access the platform first. It is key for successful collaboration and communication between your team. Follow these simple steps to easily access Microsoft Teams and begin sharing presentations!

• Go to the Teams website in your web browser.
• Enter your email address and password.
• Click “Sign In”.
• On the dashboard, click “Join or create a team” on the left.
• Choose a team from the list or enter a code from your team leader.
• To create a new team, click “Create Team” and follow the prompts.
• After joining/creating a team, you have access to Teams’ features.
• Use different channels and tabs to interact with your team and locate files.
• To share a presentation, go to the “Files” tab in a channel and upload the PowerPoint.

Don’t miss this opportunity to engage with your team using Microsoft Teams. Communicate, exchange ideas and share presentations quickly and easily. Start sharing now!

Step 2: Starting a presentation sharing session

• Log into your account with the Teams app.
• Pick the channel you’ll share your presentation to.
• Look for the “Share” button at the bottom of the chat window.
• Select the presentation file you wish to share with “Browse teams and channels”.
• Once you’ve chosen the file, click “Share” to start the sesh.
• Navigate your slides with the provided controls.

Make sure everyone has access to the presentation. Plus, Teams offers collaboration features like annotating and questioning through chat.

Pro Tip: Check your internet connection’s stable before you start the presentation sharing session. No interruptions!

Step 3: Choosing the sharing options

When it comes to sharing presentations on Microsoft Teams, choosing the right option is key. Here’s how to do it:

• Click the “Share” button at the bottom of the meeting screen.
• A pop-up window will appear with several options – select “PowerPoint” to share a presentation.
• Next, decide whether you want to share your entire desktop or just a single window. This lets you control what the participants see.
• Finally, click “Share” to start sharing your presentation.

Remember to double-check that your presentation looks good before you continue with the meeting.

Furthermore, Microsoft Teams offers extra features such as annotation tools and letting people edit documents simultaneously – this boosts collaboration and involvement during presentations.

Did you know that Microsoft Teams is now one of the most popular collaboration tools for businesses? Its easy-to-use interface and many features make it great for remote working.

Step 4: Sharing the presentation

Sharing a presentation on Microsoft Teams is crucial for efficient collaboration with your team. Follow these steps to easily share and engage your audience:

• Get Ready: Make sure your presentation has all the content and visuals you need. This helps others understand your message.
• Open Teams: Launch the Teams app on your computer or use the web version. Sign in with your details to access the workspace.
• Join/Start Meeting: Join an existing meeting or start a new one. Sharing presentations is usually done in meetings with discussion and collaboration.
• To share the entire PowerPoint, select “PowerPoint”.
• To share slides or other documents, choose “Browse”.
• Teams has extra options like Slide Show mode or sharing single application windows.
• Engage Participants: Choose the sharing method, file, or slides. Click “Share” to start presenting. Participants view your presentation in real-time. They can ask questions or give feedback via chat or audio.

Follow these steps for successful collaboration on Microsoft Teams. Be prepared, use appropriate sharing methods, and engage your audience.

Step 5: Navigating and presenting the slides

Want to know how to smoothly move through slides on Microsoft Teams? Here’s the step-by-step guide:

• Press the “Share” button at the bottom of your screen to start presenting.
• Use the arrows on your keyboard or click the navigation buttons to go back and forth between slides.
• If you need to jump to a specific slide, select the “Go to slide” option and enter the number.
• To end presentation mode, click the “Stop presenting” button at the top of your screen.

Plus, use shortcuts like “B” to black out your screen and “W” to display a whiteboard. This helps keep the presentation on track.

A funny thing happened to a colleague presenting slides on Teams. Instead of advancing to the next slide, they clicked an emoji reaction. This caused a lot of laughter. It’s a great reminder to double-check actions when navigating virtual slides.

Step 6: Ending the presentation sharing session

To finish the Microsoft Teams presentation-sharing session, do these steps:

• Click on the presentation screen to go to the meeting controls.
• Find the ‘Stop Presenting’ button at the top of the screen. Then click it.
• A pop-up will appear. It’ll ask if you want to stop presenting. Click ‘Stop Presenting’ again to confirm.
• The presentation sharing session will end. You’ll go back to your regular view of the meeting.
• You can stay in the meeting or leave.

Remember, ending the presentation-sharing session doesn’t mean you have to leave the meeting. You can still talk with others and contribute to discussions before you finish.

Pro Tip: Before you finish the presentation-sharing session, make sure all the points are covered and all questions or concerns are answered. This will help everyone finish the session on a good note.

Share presentations on Microsoft Teams for simple, efficient results! Just follow the steps outlined in this article. Showcase your work, collaborate, and ensure everyone’s on the same page.

• First, upload the file to the platform. Select “Share” and choose the presentation from your files. You can share your entire screen or just a specific window. This lets you control what participants see.
• Navigate through slides smoothly. Make sure participants see each slide clearly. Use presenter view and annotations. Use laser pointer tools for clearer communication.
• Microsoft Teams also offers a recording feature. If you want to share with those who weren’t able to attend or review later, you can record the meeting. Everyone will have access to the presentation.

Start sharing today and experience seamless communication!

Additional tips and troubleshooting guidelines

• Double check the sharing settings. Ensure you enabled the right permissions on Microsoft Teams before the presentation. It will let everyone view and interact with it without issues.
• Optimize your internet connection. Stable and reliable internet is needed for successful presentation sharing. Use a wired network or strong Wi-Fi to avoid interruptions.
• Be mindful when sharing your screen. Close any unnecessary applications or tabs. This will reduce distractions and maintain a professional atmosphere.
• Remember, attention to detail is key when presenting on Microsoft Teams. Consider the tips and troubleshooting guidelines. This will help you deliver a seamless and engaging presentation.
• Technical issues may occur despite preparation. Remain calm and try restarting the app or checking compatibility. If nothing works, contact the support team for assistance.

Let me tell you a story. A colleague had a crucial sales pitch through Teams. His PowerPoint slides didn’t display properly. He had taken our tips into account and switched to screen sharing mode. He was able to deliver his pitch using alternative tools within seconds. This shows the value of flexibility and quick thinking in overcoming challenges while presenting on Microsoft Teams.

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Microsoft Teams announces freely move toolbar for improved presentations

published on June 4, 2024

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• Microsoft Teams introduces movable presenter toolbar for screen sharing.
• Presenters can now optimize video playback for smoother presentations in Teams.
• These features are in preview for Teams Public Preview or Microsoft 365 Targeted Release.

Microsoft Teams is introducing two new features designed for the screen-sharing experience for presenters in virtual meetings.

Previously, the Presenter toolbar in Teams remained fixed at the top of the screen during screen sharing. This new update lets presenters to drag and reposition the toolbar anywhere on their screen.

This customization ensures that the toolbar doesn’t obscure important areas of the content being shared, such as menus or captions.

Teams now offer a new “Optimize” button on the Presenter toolbar. This button allows presenters to manually optimize video playback for a smoother viewing experience for meeting participants. This feature is particularly useful in situations where automatic video detection fails or experiences delays.

How it works 1. Start your Teams meeting and, when the time comes to present, select Share from the toolbar to share your screen. 2. You can now move the Presenter toolbar from its default location at the top of the screen and reposition it in any area of your screen. Just click on any non-interactive area of the Toolbar or on the new drag handle. NOTE: The Presenter toolbar will also minimize after 4 seconds when not in use; when minimized, the toolbar will still display a red badge to clearly indicate the ongoing sharing session. 3. If you are sharing video or other high-motion content, you can click the Optimize?button on the?toolbar for a smoother playback experience.

These new features are currently available in preview for users enrolled in the Teams Public Preview or Microsoft 365 Targeted Release program.

The update applies to the new Teams client for Windows and macOS.

It’s important to note that only the presenter needs to be using the preview version for everyone in the meeting to benefit from these improvements.

In summary, these updates aim to provide presenters with more control and flexibility when sharing their screen in Teams meetings.

More here .

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These are the things that motivate me - creating informative and helpful content, pursuing my passion for motorsports and music, engaging in expeditions, maintaining a healthy lifestyle, and spending time with my adorable cat Taco.

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Atkinson-Jacobs Team Named for $479M Puget Sound Gateway Project

The expressway will run between the elevated Sound Transit Light Link Rail line pictured at right and the new South 208th Street at left. Photo courtesy Washington State Dept. of Transportation

A portion of the $2.68-billion Puget Sound Gateway Program takes another step forward with the announcement by the state transportation department of the design-build team to lead the State Route 509 Stage 2 Completion Project.

That $478.8-million portion will be l ed by Guy F. Atkinson Construction as the contractor and Jacobs as the designer. The work includes five new bridges, one bridge modification, stormwater conveyance and treatment facilities and construction of transportation infrastructure.

Jacobs and Atkinson continue a "strong collaboration" in their work for the Washington State Dept. of Transportation, Katus Watson, Jacobs senior vice president, said in a statement.

Jacobs and Atkinson have already been part of the larger Puget Sound Gateway Program that combines work on the SR 509 Completion Project in King County with the SR 167 Completion Project in Pierce County. That work will complete “critical missing links in Washington state’s highway and freight network,” WSDOT says.

The $2.68-billion Puget Sound Gateway program aims to improve movement of freight to the state's ports while also reducing congestion on local roads and highways. Map courtesy Washington State Dept. of Transportation

The Stage 1B project—in progress and also led by Atkinson—includes the first mile of a new SR 509 expressway between Interstate 5 and 24th Avenue South in SeaTac. Scheduled for a 2025 completion, the project includes new interchanges, ramps and street overpasses.

The Phase 2 project—the final portion of the SR 509 Completion Project—builds the remaining two miles of the expressway linking the entire SR 509 corridor to I-5. The work will add a southbound auxiliary lane on I-5 between SR 516 and South 272nd Street. Design work is ongoing, and construction is scheduled to start in late 2024 or early 2025 and wrap up in 2028.

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Tim Newcomb is a newspaper and magazine journalist based in Western Washington, covering design and construction in buildings and transportation around the Northwest.

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• Join a Teams meeting Video
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Show your screen during a meeting

In Microsoft Teams, you can show your desktop, a specific app, a whiteboard, or a presentation in a meeting.

Select what you want to share:

Screen lets you show everything on your screen.

PowerPoint Live lets you share a PowerPoint presentation.

Microsoft Whiteboard and Freehand by Invision lets you share a whiteboard where participants can sketch together.

Window lets you share an open window like a specific app you have open.

After you select what you want to show, a red border surrounds what you're sharing. Meeting participants won't see any notifications that might come in.

Select Stop sharing to stop showing your screen.

Note:  Linux users won't see the red border surrounding what they are sharing. Also, window sharing isn't available for Linux users.

Share your desktop in a meeting in Teams

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When sharing a presentation in Microsoft Teams, why does Powerpoint Live seemingly insist on sharing a previous version of a recently amended file?

Hi all, when trying to share a Powerpoint presentation in a Teams call using Powerpoint Live, it opens the incorrect file, or more to the point, an incorrect or previous version of the file.

I have renamed the file by adding 'v2' to the file name (to allow for easier navigation), saved the file and closed Powerpoint. However, Powerpoint Live insists on opening the wrong file when I've selected 'v2'.

Is there anything silly I'm doing wrong? Should I be saving and closing Powerpoint before I even open the Teams call for example?

Thank you in advance for any help with this.

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• Independent Advisor

Hi Phil, My name is Umar and I'd be happy to help you out with your question. Please note: This is a user-to-user community forum. We are users just like you who help others. We are not employees of Microsoft. I am sorry for the inconvenience this has caused to you. When sharing a Powerpoint presentation in Microsoft Teams using Powerpoint Live, it may sometimes open an incorrect or previous version of the file, even if you have made recent amendments and saved the file with a new name. Here are some steps and considerations to ensure the most recent version of your PowerPoint file is shared: Ensure Proper File Saving and Closing Save and Close: Ensure you save the latest changes to your PowerPoint file and close it before opening Microsoft Teams. File Location: Verify that the file is saved in the correct location, especially if you are using cloud storage like OneDrive or SharePoint. For specific instructions on the items listed above, kindly check the link below. https://support.microsoft.com/office/0c30ee3f-8674-4f0e-97be-89cf2892a34d Clearing the Teams cache can resolve issues where old versions of files are being accessed: Close Microsoft Teams. Navigate to %appdata%\Microsoft\Teams. Delete all files and folders within this directory. Restart Microsoft Teams. If you are using OneDrive or SharePoint, make sure your files are fully synchronized: Open OneDrive or SharePoint and ensure that the latest changes are reflected online. If using the desktop app, ensure it has completed syncing the latest version to the cloud. Sometimes renaming the file and re-uploading it to the intended location can resolve version conflicts: Rename the file to something distinct, e.g., Presentation_v2_final.pptx. Upload the newly named file to OneDrive, SharePoint, or directly into the Teams meeting. I hope this information is helpful. Please let me know if you have any other questions. Help the next person who has this issue by indicating if this reply solved your problem. Click Yes or No below. Best Regards, Umar Majeed

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