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Canvas: how to excuse an assignment.

Posted on November 02, 2015

Sometimes, instructors want to excuse a student from an individual assignment. You can excuse a student from an assignment, graded discussion, or quiz. You can also excuse a student from a group assignment. Excused assignments are not calculated as part of a student’s total grade.

When an assignment is excused, the assignment page and the student grade page will show the student that he or she has been excused from the assignment.

Students cannot submit excused assignments.

To excuse a student from an assignment, go to the GRADES area and type EX in the cell where you would normally type the grade. Then press the ENTER key.

For more information, see the Canvas documentation, located here: http://guides.instructure.com/m/4152/l/386299-how-do-i-excuse-an-assignment-for-a-student-in-the-gradebook

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The Excused status indicates that the student has been excused from making a submission. Students are not able to submit excused assignments and excused assignments are not calculated in the student’s total grade. An instructor can excuse a student from a specific assignment by typing EX in the assignment cell or by choosing the Excused button in the grade detail tray. View the ‘ How do I change the status of a submission in the Gradebook? ‘ guide for more information.

Depending on the number of students needing to be excused, you may instead wish to assign an assignment to individual students .

“I turned it in, you just didn’t get it!” & Other Canvas Assignment Excuses Foiled

Posted on September 28, 2016 by Kelly Scholl

Have you been thinking about accepting more online assignment submissions now that Canvas makes it so easy? Is the one thing holding you back the student that says they submitted an assignment to Canvas and you just didn’t get it or you cannot find their submission? Sometimes this frustration can make you want to go back to paper copies, or even keep you from using electronic submissions at all.

But, Canvas assignments can actually help with this. When a student submits an assignment, there is a three point check system they have for verifying the assignment submission went through. From the assignment view, students will see:

➊ A large green check mark and the words “Turned In!” ➋ A date and time stamp the assignment was submitted (as well as an option to review the submission). ➌ The original “Submit” button has changed to read “Re-submit Assignment,” indicating the assignment has already been submitted at least once.

Consider making it a course policy that verification of electronic submissions within Canvas is the responsibility of the student. Please feel free to borrow the graphic above to utilize in a Canvas announcement or to post in your course syllabus. Know a colleague who might benefit from this information? CITL encourages you to forward this information to them as well. And remember to subscribe to the CITL Blog to not miss out on our Wednesday weekly posts.

Interested in learning more about Canvas Assignments or Grading in Canvas? The CITL hosts many workshops that can help you become more familiar with Canvas. Explore the possibilities on the CITL website or contact our office for an individual consultation .

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Excuse assignments in Google Classroom

What’s changing .

Getting started 

• Admins: There is no admin control for this feature. 
• End users: Visit the Help Center to learn more about  excused grading.

Rollout pace 

• Rapid Release and Scheduled Release domains : Gradual rollout (up to 15 days for feature visibility) starting on December 12, 2023

Availability 

• Available to all Google Workspace customers and users with personal Google Accounts 

Resources 

• Google Help: Grade & return an assignment

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In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

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Take Attendance In Canvas

Updated on April 4, 2024

The Roll Call Attendance feature in Canvas allows instructors to indicate who was present, absent, and late for each class session.  Students can be viewed in a list or arranged in a seating chart.  As soon as an instructor takes attendance using the Roll Call feature, Canvas creates a column in Grades showing a percentage, which it updates each time attendance is taken.  

By default, points are distributed as follows:

• Present: 100%

Best Practices

• Use the seating chart early in the semester to make it easier to get to know students.
• In large classes where students are less visible as individuals and TA support might be available, use Attendance to reinforce expectations and policies.

The Attendance tool is subject to certain limitations:

• Reports from Attendance produce a spreadsheet that shows the whole class list for each session, rather than a single list with a column for each session, making it difficult to use for overview and calculations.  Use of reports is not recommended at this time.
• There is no straightforward way to indicate when an absence is excused.  Below the links to Further Information, see some suggestions for addressing this concern.

For further information, see these guides from Instructure:

• How do I configure the Roll Call attendance tool for my course?
• How do I take attendance using Roll Call?
• How is Roll Call attendance graded in Canvas?
• How do I run Roll Call attendance reports for my course?

Excused absences

Here is one recommended way to handle excused absences in Canvas with respect to grading:

1. Mark the student present in Roll Call, then click more .

2. Click on Add badge .  A badge functions like a marker to indicate something about the student’s participation in the course that day.

3. Create a badge called “Excused Absence.”  Choose an icon and a color for the badge, and click Save Badge .  (Note: Any icon will work, so choose the one that makes most sense to you.)

4. Click on the Excused Absence  badge.  The badge will change to the color you chose when you created it.  This can serve as a record that the student’s absence was excused, and the student will receive the same grade as if they were present in class.

Another method

Conversely, you could:

• Mark the student as absent in  Attendance.
• Award the student an “Excused Absence” badge
• Change the student’s grade in Grades  to a dash (no grade given) or full credit.

Click on Grades in the navigation menu.

2. Adjust the grade of the student.  If attendance is out of 100 points, it could be changed from 0 to 100.

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Student Tips

Late assignment submission excuses that don’t fail.

June 27, 2023 • 10 min read

Academic success depends on completing assignments on time, but occasionally unexpected obstacles arise in life. Although it's always best to plan ahead and manage your time well, late submission excuses have become a common part of student life. In these situations, we need to be resourceful. In this article, we examine a few original and creative justifications for late assignment submissions. 

But before you do anything, take a deep breath and think about your options. There are some good excuses for turning in an assignment late, and there are some that are just plain bad.

Good Excuses for Late Assignment Submission:

Although it is typically not advisable to give justifications for late assignment submissions because it is crucial to prioritize responsibility and time management, there might be occasions when unavoidable circumstances arise. Here are a few valid justifications for submitting an assignment after the deadline:

• Personal Illness or Injury: If you had a sudden illness or injury that made it difficult for you to finish the assignment on time, that is a good reason to ask for a deadline extension. To prove your claim, offer the necessary proof, such as a medical certificate.
• Family Emergency: It might be necessary to ask for an extension for your assignment if there is a serious family emergency, such as the hospitalization of a close relative or the occurrence of a natural disaster.
• Technical Problems: There may occasionally be technical issues that are beyond your control, such as a computer crash, an internet outage, or a software malfunction. These problems may make it difficult for you to finish and turn in the assignment on time. Inform your professor right away, and if you can, include proof like screenshots or error messages.
• Unforeseen Events: Unexpected situations, like a last-minute work commitment, transportation problems, or a personal crisis, may make it difficult for you to finish an assignment on time. If such circumstances occur, be open and honest with your professor about them.
• Academic Overload: It can occasionally be difficult to meet all the deadlines if you find yourself overwhelmed with numerous assignments and coursework. In these circumstances, proactive communication with your professor is preferable.

Bad Excuses for Late Assignment Submission:

While it's critical to be open and truthful about legitimate justifications for late assignment submissions, it's equally crucial to identify and refrain from offering lame justifications that lack veracity or show a lack of accountability. Examples of justifications that are typically viewed as inappropriate or unconvincing include the following:

• Procrastination: Blaming procrastination or poor time management for the delay will have a negative impact on your ability to prioritize your obligations. Taking responsibility for your actions is always preferable to using procrastination as a justification.
• Social Events or Partying: Saying that you were unable to finish the assignment because you were out having fun or attending social events, parties, or other entertainment-related activities suggests that you value your leisure time more than your academic responsibilities.
• Internet or Power Outage: Although technical difficulties can occasionally happen, using an internet or power outage as a justification without supporting evidence or documentation may be considered a weak defense. It is a good idea to have backup plans, like local power or alternative internet sources.
• Forgetting the Due Date: Forgetting the due date for an assignment is not a good justification because it shows a lack of planning and focus. It's critical to remember due dates and use calendars, reminders, and other organizational tools to stay on top of things.
• Personal Relationship Problems: It may come across as unprofessional and unconvincing to blame a late submission on relationship issues or disagreements with friends, family, or romantic partners. It is best to keep personal matters separate from academic obligations and seek assistance or support if needed.
• Lack of Resources: It may not be acceptable to claim that you were unable to complete the assignment because you lacked the necessary books or materials. Planning ahead and making prompt use of the resources at hand are crucial.

How to Write an Excuse for a Late Assignment:

If you do have a legitimate reason for turning in an assignment late, it's important to write a clear and concise excuse. Here are some tips:

• Be honest. Don't try to lie or make up excuses. Your professor will be able to tell if you're not being truthful.
• Be specific. Explain exactly what happened and why it prevented you from turning in your assignment on time.
• Be apologetic. Express your sincere apologies for turning in your assignment late.
• Be respectful. Address your professor by their title and last name.

How to ask a professor to accept a late assignment by mail:  

You can use the following example of an email to ask your professor to accept a late assignment:

Dear Professor [Name of the Professor],

I'm writing to ask for a delay in the due date for my [course name and number] assignment, [name of assignment]. The assignment was supposed to be turned in on [original due date], but I need it by [new due date].

I apologize for the submission's tardiness. I am aware that this is not an excuse, but a few unforeseen events kept me from finishing the assignment on time.

I had a family emergency that needed to be attended to first. I had to travel to be with my [relationship to family member] because they were in the hospital. This consumed a substantial amount of time.

Second, my computer was having some technical issues. My files were completely lost when my hard drive crashed. I lost a few days as a result of having to start the assignment from scratch.

Even though I am aware that the circumstances are not ideal, I am determined to do my very best to complete the task. The finished assignment is attached to this email.

I would appreciate it if you would give my request for a delay some thought. I am sure I can finish the assignment by the new due date.

I appreciate your consideration and time.

Sincerely, [Your Name]

Final Thoughts:

While excuses for late assignment submissions can be amusing and humorous, it's important to keep in mind that accountability and time management should always come first. These ingenious justifications ought to be used sparingly and shouldn't serve to reinforce dishonesty or procrastination as bad habits. It's best to be open with your professors, ask for extra time when you need it, and make an effort to turn in assignments on time. Always keep in mind that education is a journey towards growth and development on both a personal and academic level. If you follow these tips, you will increase your chances of having your request granted.

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