point of sale thesis

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Point of Sale and Inventory System Capstone Project

REQUIREMENTS ANALYSIS AND SPECIFICATION

Purpose of the Project

The main purpose of this study is to design and develop a POS (Point of Sale) application for the business establishments, the said application will help enhance the productivity of the office and at the same time will make their transactions much easier.

It is a Solution designed with an optimized and systematic POS that has a user-friendly interface as well as a systematic and automated approach for easier handling and this improvement of the Data Management System. This project demonstrates the efficient and effective data and inventory management. It uses less of time for accessing data or information about the client and at the same time makes the process become faster.

Functional Requirements

Login Module . It prevents unauthorized personnel to gain access to the system. You must have the right combination of username and password to use the system.

User Account Management .This module is for the management of user account. The administrator can create another user with certain privileges or restriction, updating, deleting of user account is available also in this module. Security wise there should be only one administrator account that has the full control on the system, the rest of the users are limited.

POS Module (Direct Sales). This is considered as the main interface of this application because it is the where the sales transaction occur.

Products Module .  This is the module in which encoding of products, deleting of products information, and updating the products information such as price, product category, etc. We have provided a search function to find the products easily.

Product Category Module .  Products category refers to the type of products like RTW, Foods, etc. You can create, update, and delete products category information in this module.

Product Unit Module . It refers to the quantity of measurement such as box, pieces, dozen, etc.

You can create, update, and delete products unit information in this module.

Cash On Hand Module .   It will provide the cash information collected for that certain period of time. The user can print the information provided on this module.

Inventory Module .  It will provide you the real time inventory of your products. Printable reports are also available.

Receive Products Module .  This module allows the user to record the items or products that are being delivered by the suppliers. This transaction is only available to the user accounts that has an administrative privilege.

Supplier Module .  This module will provide you the list of suppliers that is affiliated on the company. It stores the information such as contact name, company address and contact number. You can create, update, and delete supplier information in this module.

Information Requirements

The following are the reports needed for the POS:

Sold Product – reports on the products sold on a certain period of time.

Inventory Report – real-time inventory report of the products on hand

Users Log – reports on the users who logged in the system

Receipt Report – the customer will be provided with a receipt of the items purchased

Management and Support Requirements

Restore Database Menu .  This kind of menu only the privilege user account (admin account) allows accessing and manipulating the Restore Database menu. The Restore Database is responsible for restoring the saved files from the selected storage location.

Backup Database Menu .  Like to Restore Database Menu, only the privilege user account (admin account) can allows to access the Backup Database Menu. Backup Database Menu helps the current user to save the system together with its database in another location for the security purpose.

Process Design

The POS shall be installed in the PhilPost main server employing the star topology and adapts a Local area Network (LAN) connection specifically in the ICT Department. Hubs will be used for network connections. The hub is a device wherein many computers can connect to a server for sharing of data and information and it connects computers within the limited area only. A back-up server will be provided to assist the main server in-case the main server bug downs. Authorized cashiers can utilize the POS through the office Intranet.

Through the ordering procedure, the system user checks if there’s available items in the current stocks that available to release and sell.  If there’s an items available to sell the ordering transaction will taken place and after the order transaction finish, the inventory process occur, when the inventory done the system user issued a billing transaction to its client/customer.  After the customer pay the issued bill, the system user provide an original receipt for the order items rendered by a customer, now the items can take the customer and the transactions done.

SUMMARY, CONCLUSION, RECOMMENDATION

The Point of Sale that we are going to develop will help to make the process management become more efficient and easier. It is a Solution designed with an optimized and systematic Automated System that has a user – friendly interface as well as a systematic and automated approach for easier handling and this improvement of the Data Management System. This project demonstrates the efficient and effective data and sales and inventory management. It uses less of time for accessing data or information about the client and at the same time makes the process become faster.

The objectives of the study are the following: make the management system more efficient, data consistency, and provide a comfortable and easily services for clients. An optimized and systematic Point of Sale could easily track down the purchases, expenses and inventory records to improve cash flow, visibility, and decision making. It will also optimize the security and validity of the number of supplies, sales, purchases, expenses every month.

Recommendation

Below are the researchers recommendation based on the findings and conclusion of the study.

• In order to improve their manual process of sales presently used by the company there is a need to develop a Point of Sale System to cater the needs of their customers.
• As to have a good performance and effective inventory and sales system the proposed system should be replaced to the present manual system used by the company, the proposed system is highly recommended for the basis of improvement.

“Point of Sale System” is better than to retain the Manual Inventory System. In the Point of Sale System it easily inputs the product and price faster using the bar code scanner and automatically prints receipt using receipt printer for the customers’ receipt. With the use of Point of Sale System the computing process is faster and easier and secured as well. It will ensure consistency in terms of maintaining accurate inventory controls at each location. This system lessens the time for accessing data. The Point of Sale System

For future research study, the researchers highly recommended the following:

• Web-based point of sale system
• Inventory Management System

Software Life Cycle Model

The Software development model used which is the modified waterfall model that includes many stages such as Requirements analysis, System and Software Design, Implementation and Unit Testing, Integration and System Testing and Operation, and Maintenance was used.

The traditional Waterfall Method was first considered. But then Prototype Model was also considered since the system is actually based on the response of the user. Each developer worked on different specific part of the program, one was doing the layout of the forms, one was doing the layout of the reports, one was doing the database and one was doing the codes. There was also a constant communication with the user thus they were able to test and be able to improve and modify the software as it was created. But since it was initially started with the traditional Waterfall method from planning to analysis, and additional requirements was also set by the client as the system develop, the Modified Waterfall Method was decided.

Design Phase

This was the phase where series of designs were created, revised, and finalize, from the simple fonts, buttons, forms, and interfaces. But most importantly, this was the actual system flow was designed, from the Decomposition, Data Flow Diagram and the Entity Relationship Diagram.

In this phase, the coding was started based from the flow of the system. The program was created to meet the client’s requirements.  System functions needed were ensured to be functional and executable.

This phase discussed the implementation and unit testing of POS System. This phase also discussed if the recommended functions and suggestions of the respondents and users were met.

Glossary of Terms

POS, (Point of Sale) – term normally used to describe cash register systems that record transactions or the area of “checkout” in a retail store.

UML , (Unified Modeling Language)

Inventory .  The goods and services that businesses hold in stock. http://www.nationalbarcode.com/info/what-is-inventory.html.  Operationally, refers to a system used by an organization in some purposes.

Inventory system.  Is an effective way for monitoring and tracking different materials that are transferred in and out of a company’s warehouse or establishment usually for accounting purposes.  www.wikipedia.inventory.com.ph.  Operationally, it refers to a system used by the researchers as a primary subject of the study.

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Höckner, Michael. "Wissenschaftliche Erkenntnisse über das Kundenverhalten am Point of Sale und ihre Nutzung zur aktiven Verkaufsförderung." [S.l. : s.n.], 2004. http://www.bsz-bw.de/cgi-bin/xvms.cgi?SWB11195158.

Coltellaro, James J. "Computerized point of sales system Morale, Welfare, and Recreation Department Long Beach, California." Thesis, Monterey, California : Naval Postgraduate School, 1990. http://handle.dtic.mil/100.2/ADA231298.

Pokorný, Jaroslav. "Reálný zisk a efektivita plynoucí z nových přístupů k POS." Master's thesis, Vysoká škola ekonomická v Praze, 2013. http://www.nusl.cz/ntk/nusl-206197.

Majid, Mamun Sirajul. "An Integrated Point of Sales System with Magnetic Stripe Card Reader for Binary-based Multi-level Marketing (MLM) Business System." Thesis, Uppsala University, Department of Information Technology, 2010. http://urn.kb.se/resolve?urn=urn:nbn:se:uu:diva-129456.

Destiny-2000 (Pvt.) Ltd. is a Multi-Level Marketing (MLM) company operating in Bangladesh which has adopted the Binary System of MLM. Binary systems are a multilevel marketing compensation plan which allows distributors to have only two front-line distributors. Everyone else goes beneath those people. The thing that determines whether one can get a commission from a person is not what level he is on, but rather how much purchase volume is generated in the levels between one and that person. Destiny-2000 has more than 130 Net offices (so called Net office which is bigger than Branch office) / Branch offices. As of 4th October 2007, the total number of distributors/ members is 1,322,361.

To make certain level of profit to keep the sales commission and incentive amount attractive for current and prospective distributors the minimum purchase volume for joining the sales network is moderately high by Bangladesh standard.

Destiny-2000 (Pvt.) Ltd. is exploring several options to attract their prospective and current members/ distributors. To this extend, the IPOS developed in this project reduces the one-time purchase burden for prospective members and allows current members to utilize their accumulated points by conveniently purchasing products from a shopping mall.

An Integrated Point of Sales (IPOS) System with Magnetic Stripe Card Reader application has developed based on shopping mall, which will be demonstrated using screen shots.

The complete system in this project, consist of several programs using Visual Studio.Net, C#, Visual Fox Pro, an SQL Database like MS SQL Server 2000, One GUI application, a set of reports using Crystal Report and magnetic stripe card reader, Point Privilege Card(PPC), Barcode Scanner etc.

Keywords: PPC, MLM, IPOS, Software, Development, Magnetic Stripe Card Reader, Barcode Scanner, Visual Studio.Net, C#, Visual Fox Pro, Crystal Report, MS SQL Server 2000, Binary System, Database, Point Privilege Card, Destiny Point, Distributor, Member

Habib, Nawel. "La valeur perçue de l'expérience de magasinage : une application aux enseignes de grande distribution française." Thesis, Lyon 3, 2012. http://www.theses.fr/2012LYO30046.

Danna, Kate. "Using Video Modelling and Video Self-Modelling to Teach a Group of Young Adults with Intellectual Disabilities to Make Point of Sales Electronic Transactions." Thesis, University of Canterbury. Education, 2015. http://hdl.handle.net/10092/10842.

Kahánková, Tereza. "Marketingové komunikace v tabákovém průmyslu." Master's thesis, Vysoká škola ekonomická v Praze, 2010. http://www.nusl.cz/ntk/nusl-72197.

Souza, Lucimar Aparecida Roseira de. "Comunicação e cultura de consumo: ponto de venda e design." Universidade de São Paulo, 2009. http://www.teses.usp.br/teses/disponiveis/27/27154/tde-19082015-143344/.

Gotthardt, Martin. "Smart shop banner - nový marketingový nástroj." Master's thesis, Vysoká škola ekonomická v Praze, 2011. http://www.nusl.cz/ntk/nusl-85333.

Grobert, Julien. "L'effet de la congruence avec l'image d'une entreprise de deux facteurs atmosphériques (parfum et musique), sur la satisfaction et les réponses comportementales des individus : application au secteur bancaire." Thesis, Grenoble, 2014. http://www.theses.fr/2014GRENG001/document.

Řezníček, Jaroslav. "Návrh na zlepšení ekonomické situace podniku s využitím produkční funkce a BEP." Master's thesis, Vysoké učení technické v Brně. Fakulta podnikatelská, 2009. http://www.nusl.cz/ntk/nusl-222357.

Noroozi, Sayeh. "Sales and operations planning based on a modularized view of supply chains : Supporting process industries and discrete manufacturing industries." Doctoral thesis, Linköpings universitet, Produktionsekonomi, 2017. http://urn.kb.se/resolve?urn=urn:nbn:se:liu:diva-133243.

Zatloukalová, Klára. "Analýza procesů firmy za účelem výběru nového pokladního systému." Master's thesis, Vysoké učení technické v Brně. Fakulta podnikatelská, 2018. http://www.nusl.cz/ntk/nusl-378377.

Řezníčková, Soňa. "Návrh na zlepšení ekonomické situace podniku s využitím analýzy bodu zvratu." Master's thesis, Vysoké učení technické v Brně. Fakulta podnikatelská, 2008. http://www.nusl.cz/ntk/nusl-221809.

Sá, Ricardo Rocha Leal Gomes de. "Estratégias de marketing das empresas do mercado de luxo: um estudo do ponto de vendas de vestuário e acessórios no Brasil." Universidade Presbiteriana Mackenzie, 2008. http://tede.mackenzie.br/jspui/handle/tede/702.

Manso, Mariana Pimenta Valério Salaviza. "Point of Sale." Master's thesis, Universidade Europeia - Laureate International Universities, 2015. http://hdl.handle.net/10400.26/10268.

Baun, Dorothea Gröppel-Klein Andrea. "Impulsives Kaufverhalten am Point of Sale /." Wiesbaden: Dt. Univ.-Verl, 2003. http://www.gbv.de/dms/zbw/363281665.pdf.

Keown, Harvey. "Intelligent point of sale terminal thesis." Thesis, Cape Technikon, 1991. http://hdl.handle.net/20.500.11838/1152.

Strohdeicher, Carsten. "Risiken des automatisierten Zahlungsverkehrs beim Einsatz von POS (ECS), Geldautomaten und BTX /." Frankfurt am Main ; Bern ; New York ; Paris : Lang, 1991. http://bvbr.bib-bvb.de:8991/F?func=service&doc_library=BVB01&doc_number=002711734&line_number=0001&func_code=DB_RECORDS&service_type=MEDIA.

Germano, Aline Vilanova. "Os desafios do gerenciamento do brand equity no ponto de venda." Pontifícia Universidade Católica de São Paulo, 2011. https://tede2.pucsp.br/handle/handle/1014.

Hess, Tim. "Ansätze zum optimalen Einsatz von Duftstoffen am Point of Sale - eine Feldstudie." St. Gallen, 2008. http://www.biblio.unisg.ch/org/biblio/edoc.nsf/wwwDisplayIdentifier/04603379001/$FILE/04603379001.pdf.

Háková, Hana. "Změny nákupního chování zákazníků ve vybraném regionu." Master's thesis, Vysoká škola ekonomická v Praze, 2010. http://www.nusl.cz/ntk/nusl-77885.

Yu, Yong-bong. "Codekartenmißbrauch am POS-Kassen-System : strafrechtliche Überlegungen zur Computerkriminalität /." Frankfurt am Main ;Berlin [u.a.] : Lang, 1997. http://www.gbv.de/dms/spk/sbb/recht/toc/271836199.pdf.

Ge, Xinlei. "Extraction of Metal Values : Thermodynamics of Electrolyte Solutions and Molten Salts Extraction Process." Doctoral thesis, Stockholm : Skolan för industriell teknik och management, Kungliga Tekniska högskolan, 2009. http://urn.kb.se/resolve?urn=urn:nbn:se:kth:diva-10638.

Lindenberg, Erin. "Determination of melting point trends of model salts by molecular dynamics simulations." Thesis, University of British Columbia, 2014. http://hdl.handle.net/2429/51473.

Walter, Eva Margarete. "Zahlungsverhalten am stationären Point of Sale empirische Befunde und Erklärungsmodelle." Wiesbaden Gabler, 2009. http://d-nb.info/999948997/04.

Salzmann, Ralph. "Multimodale Erlebnisvermittlung am Point of Sale eine verhaltenswissenschaftliche Analyse unter besonderer Berücksichtigung der Wirkungen von Musik und Duft." Wiesbaden Dt. Univ.-Verl, 2007. http://d-nb.info/985467762/04.

Landrock, Markus. "Biometrics at the POS the PIN of the future will be the human itself." München Verl. Dr. Hut, 2006. http://d-nb.info/987370820/04.

Runco, Mario. "Konsumentenwahrnehmung und Reaktionen auf Grundpreisnennung (Unit Pricing) Implikationen für den Handel /." St. Gallen, 2007. http://www.biblio.unisg.ch/org/biblio/edoc.nsf/wwwDisplayIdentifier/01653542002/$FILE/01653542002.pdf.

Büttner, Oliver B. "Kognitive Prozesse am Point of Sale zur Qualität von Datenerhebungsmethoden der Konsumentenforschung." Wiesbaden Gabler, 2008. http://d-nb.info/991421795/04.

Järvensivu, Tarja, and Henrik Nilsson. "Användbarhet – En fallstudie av ett point-of-sale system." Thesis, Blekinge Tekniska Högskola, Avdelningen för för interaktion och systemdesign, 2004. http://urn.kb.se/resolve?urn=urn:nbn:se:bth-3976.

Buhr, Carl-Christian. "Verbundorientierte Warenkorbanalyse mit POS-Daten." Lohmar Köln Eul, 2005. http://deposit.ddb.de/cgi-bin/dokserv?id=2779534&prov=M&dok_var=1&dok_ext=htm.

Zimmermann, Gregor. "Videobeobachtung im stationären Einzelhandel eine empirische Analyse zum Kundenverhalten am Point of Purchase." Lohmar Köln Eul, 2007. http://deposit.d-nb.de/cgi-bin/dokserv?id=3066337&prov=M&dok_var=1&dok_ext=htm.

SID-AHMED, RACHID. "Frottement lateral des pieux dans les sables. Influence de la compressibilite des sables et de la geometrie de la pointe." Nantes, 1989. http://www.theses.fr/1989NANT2062.

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Hastings, William R. "An exploration of how Generation Y demographics and point of sale marketing methods affect Generation Y’s purchasing decisions in bars." Thesis, Kansas State University, 2012. http://hdl.handle.net/2097/15109.

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Point-of-Sale System for Glenald’s Store

• Joel Morales
• Charlie Nazareno
• Daryl Medel
• Alleah Fajarito
• Jennica Tirado
• Alejandro Adovas

Technology has computerized outcome that has been a common part of the researchers’ everyday needs. For small businesses such as a mini-grocery, some use manual computation that can consume considerable time and bring more hustle to their customer and workers. Point-of-sale (POS) system is a computerized system that can be used in groceries to compute fast and determine the prices quickly. Development life cycle framework defining tasks were performed at each step in the software development process. The systems development life cycle is a structure followed by the development team within the software organization; it consists of a detailed plan describing how to develop, maintain, and place a specific software. The life cycle defines a methodology for improving the quality of the software and the overall development process. The researchers developed a POS system to help in record keeping and accounting. A simpler point of sale system is more advanced and uses the information that it collects to simplify the accounting process by using a computerized and updated POS system for a convenient and easier transaction. The researchers implemented their goals to help Glenda’s store. The researchers implemented a convenient system that can help the client for their business and lessen the manpower needed to easily manage the grocery.

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• Angeline Morales, James Daquiaog, Erin Ann Ramos, Samantha Vila, Welma Garsula, Alejandro Adovas, Teacher Profiling System for Novaliches High School , Ascendens Asia Singapore – Bestlink College of the Philippines Journal of Multidisciplinary Research: Vol. 2 No. 1 (2020): Ascendens Asia Singapore – Bestlink College of the Philippines Journal of Multidisciplinary Research Abstracts, Vol.2, No1, March 2020
• Rodney Rodriguez, Jerryca Lachica, Jay Cullo, Cristina Gonzales, Charlie Pontillo, Alejandro Adovas, Faculty Scheduling System for Villagers Montessori College , Ascendens Asia Singapore – Bestlink College of the Philippines Journal of Multidisciplinary Research: Vol. 2 No. 1 (2020): Ascendens Asia Singapore – Bestlink College of the Philippines Journal of Multidisciplinary Research Abstracts, Vol.2, No1, March 2020

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Sales and Inventory System Thesis Documentation

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