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Microsoft Excel

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11 Best Excel Presentation Tips in 2024

Brandon Pfaff

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There’s more to a spreadsheet than just the numbers on the page. It is equally important to make your spreadsheets look professional, easy to read, and visually appealing to your viewers.

The same way a lawyer with a crooked tie and disorganized papers might raise an eyebrow in court, your Excel presentation won’t hit the right marks with your audience if it looks clumsy and bland, no matter how many hours of research goes into making it or how important the information contained within it is.

Whether you are creating a spreadsheet for personal use, to pass information to your team or share with your project manager, the secrets locked away in this post will be of immense use to you. Let’s take a look at the best Excel presentation tips to help you create standout spreadsheets .

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1. Get a template online

If you are a busy person, and you cannot fit an Excel presentation design into your schedule, enter the ex machina: pre-made Excel templates. You can choose from an array of purpose-specific templates with beautiful designs, fonts, and colors. Simply enter your values to customize it, and you are ready to go.

Of course, using a template means you will not get better at designing things yourself. If getting things done is your priority instead of getting better at designing presentations, then, by all means, use a template and be done with it. On the other hand, if you want to know how to make your Excel presentation better on your own, then find someone to teach you or stick around until the end of this post.

Check out our 50 best Excel templates to make your life easier  and our  33 Excel business templates for workplace productivity .

2. Name your worksheets correctly

Excel presentation is all about clarity. For this single reason, the importance of a correct and reliable project or worksheet name cannot be overemphasized. It could be a sentence, a phrase or just a word. Just make sure it is easy to understand by you or by anyone you will be sharing the file with.

You also must make sure it is distinct from the names of other worksheets stored on your computer. After all, what is the use of all the tips you will learn here today if you will not be able to find the worksheet you applied them on?

3. Define your header/title

Your header and title can be anything but it needs to stand out. Your header must be able to speak to the reader and make the reader know at first glance what the header is.

To do this, try a larger font for your header, underline and embolden it. You should center align it and use a different font color. It has to stand out but also blend with the template color scheme and overall aesthetic look. You can also use a different readable for your header. Just remember, we want to make it distinct, not isolated.

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4. Dos and don'ts of fonts

Full transparency: Fonts make or break your spreadsheet. Always use a uniform font for your data, you can use the same font for your header or you can change that of the header. You can use three fonts in a single presentation and that is the recommended maximum, else you would be pushing it. In this case, less is infinitely better.

These are the guidelines to follow in selecting the right format for your font.

Here is a quick tip, fonts of the sans-serif group are the best for your Excel spreadsheet if readability is your goal. Calibri, Helvetica, Arial or Playfair are few examples. If used with the right alignment, spacing, and color, they can bring out the best in your Excel presentation.

This ultimately depends on your presentation but officially, font 12 is often advised with double spacing to improve readability. As stated earlier, the header font can be larger. The headers should be larger than sub-headers which in turn should be larger than data fonts.

You want to create a sharp contrast between the text color and the background colors e.g. a light color text on a dark background and vice versa. This is where the "zebra stripes" rule comes in, which will be discussed later in the post.

People don’t often use the alignment tool in Excel. If you want to make your presentation look beautiful and business-like , you will need to maximize the alignment feature.

5. Create space for breathing room

When you see tightly packed, clumsy or wordy text or spreadsheet, your brain automatically gets tired of reading it before you even start. But when there is breathing space and the spreadsheet is divided up into categories, it becomes more pleasant to the eyes and ripe for interpretation by the brain.

This brings us to the B2 rule. Try to start your presentation on column B, row 2. Leaving the A column and the first row blank. It works like magic. You should also make sure that the column and row dimensions are the same.

Additionally, don't autofit the height and width of your document. You need to have flexibility and creative control of your workspace. Instead, manually adjust the height and width so that they have just enough white space but not too much to give your presentation some breathing room and improve readability.

6. Add an image

Whether it’s a photograph, an artistic sketch or your logo, images go a long way in making your spreadsheet better. Images make your presentation look official and possess the professional feel in many of the beautiful presentations you have seen. Pictures speak a thousand words. While Excel is not designed to accomplish the kind of presentation you can make in PowerPoint, a picture will help you to drive the point home and make your presentation memorable.

7. Go off the grid

Do you know that erasing all grid lines apart from those of your result will have people asking how you did it and if you used the same Excel software they use? Try it today. In your spreadsheet

Go to the View tab on the ribbon.

• Under the Show section, uncheck the box next to Gridlines .

8. Zebra stripes: Excel jungle law

Zebra stripes are alternating dark and light colors on rows lying on top of each other. This helps in a number of ways. First, it has this aesthetic feel that makes your work seem orderly, especially if you are displaying hundreds of rows of data. Second, it helps correlation and readability. A reader can track a row from the right-hand side to the far left and not lose track of what row his or her eyes are set upon.

You can zebra stripe using many methods. When you create a table in Excel, by default this will be zebra striped (Tip- select your data and use the shortcut Ctrl + T on a PC or ^ + T on a Mac to quickly create a table). On the Design tab, under Table Styles, you can change the color and style of your zebra stripes.

It can also be done using a formula in conditional formatting if desired. Conditional formatting is done by highlighting values that satisfy certain requirements (e.g. all odd-numbered rows). It can be copied from cell to cell using the painter tool in the Home toolbar.

9. Use charts, tables , and graphs

Most presentations are incomplete without some form of visual representation. Whether table, graph or chart, you need to visually represent your raw data in mediums that would be understood in a single glance. Charts, graphs, and tables should not be underestimated, especially if you have cumbersome data spanning many columns and rows.

In the Excel ecosystem, the chart, graph, and table features are like symbiotic siblings. You need them to bring out the beauty in the brevity of your work.

10. Create cell styles

Excel has many preset cell styles but you can create your own custom styles that will be more customized, and easier to use and edit because you created it. This is actually an alternative to getting a template if graphics consistency is your goal. After creating a beautiful spreadsheet with the above information, you can save the style so that you can apply it to future presentations.

Now your presentation is perfect with the right feel and style. Simply highlight the cells with your design for saving, then go to the Home toolbar, click on "more" at the base of the style gallery, then select "new cell style". A style dialog box will open, name the style, edit its properties and save.

If it isn't broken and it works efficiently, why change it? You can, however, add a touch of variability by changing the color palette from time to time.

11. Show restraint

You have learned all of these tips and you are ready to start your presentation -  be careful of overdoing it. Use color sparingly and don't combine too many tips at once. You need to tread the fine line between underwhelming and too much to find the "just enough" middle ground. Make sure your presentation is perfectly balanced, as all things should be.

Ultimately, the way your Excel presentation turns out depends on how well you communicate your data to your audience. Although, it does help to know the psychology of colors, good fonts. Browse beautiful spreadsheet presentations online to figure out what the "best" looks like. But at the end of the day, the ball is in your court and we hope that your dedication to practicing, sharpening and perfecting your presentation skills in Excel will be rewarded with cheers.

Ready to design your own Excel presentations?

If you would like to sum up the data on your Excel spreadsheet so that its insights are conveyed in a straight-forward manner, then follow this step-by-step guide. You’ll end up with a presentation that summarizes your data in a way that’s painless to analyze.

If you’re eager to brush up on your Excel skills, check out our Excel course and master the fundamentals to boost your productivity.

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Brandon is a full time CPA specializing in all things tax. When he is not serving clients, he enjoys spending time with his wife and son, real estate investing, and sipping fine bourbon.

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Add function and flair with Excel templates

Whatever you use excel for, there are customizable design templates that'll help you get started on your next project. find templates that'll jumpstart your work the next time you need to crunch some numbers., planners and trackers.

Stay on top of all the important details with easily customizable templates for planners and trackers. From inventories to budgets and client meetings, find a template to keep it all organized.

Whether you're creating editorial calendars, promotional calendars for customers, or something for yourself, keep life on track with helpful and easily customizable calendar templates.

While a schedule won't give you more hours in the day, it will keep those hours organized. Find templates for class schedules, sports teams, and more to help you stay on time.

Branded invoice templates bring a professional touch to your billing. Use easily customizable templates to bring your personal style or business branding to your invoices.

Financial management

From budgets to loan calculators, find templates that help take the guesswork out of accounting and money management.

Start with the best Excel templates

A hassle-free way to create custom, useful Excel spreadsheets

Create custom budgets, invoices, schedules, calendars, planners, trackers, and more with easily customizable Excel templates. You don't need to be an expert in design or Excel. Here's how:

1. Find the perfect Excel template

2. Customize your creation

3. Show it off

Let's create an excel spreadsheet, frequently asked questions, what is a template in excel.

A template for Excel is a pre-built spreadsheet or workbook that's already formatted, organized, and populated with formulas tailored for its purpose. If you need to organize or plan something, there's probably an Excel spreadsheet or workbook template perfect for the task. You can use pre-built Excel templates for time management, budgeting, project planning , and much more.

What kind of Excel templates are there?

There's an Excel template for practically any number-related document you'll need. Planning an event with a budget? Find a budget template for your needs. Want to stay organized with your everyday tasks? Customize an Excel calendar that you can print and write on or type directly into. Does your business need to send an invoice to a customer? Use an Excel invoice template that you can add your logo and business colors to. If you need to stay organized and see a lot of information at once, using an Excel template is the way to go.

What can I use Excel templates for?

You can use Excel templates to unlock the full functionality of your spreadsheets. Excel is way more than rows and columns: You can use it to organize your personal life, your professional tasks , manage your time , boost your productivity, and more. See what you can do with Excel when you start with a customizable template.

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Excel Sample Data (Free Download 13 Sample Datasets)

Sample data in Excel refers to datasets used for practice purposes. While learning various Excel features and functions, or performing data analysis in Excel, users often need a sample dataset.

In this Excel tutorial, you will find 13 ideal Excel sample data. These sample datasets will cover a wide variety of areas such as sales, finance, management, sports, movies, etc. so that you can get your preferred type of data.

A set of sample data in Excel consists of multiple rows and columns. Each row represents a single observation and each column depicts a single variable. The sample data can be in xlsx or csv file format and users can download the files to get the dataset. Users can also use various Excel functions and features to load data from online sources and create their own datasets.

With meaningful sample data in Excel, users can perform various testing, learning, development, and data analysis tasks.

Here are 13 ideal sets of sample data in Excel:

Project Management Sample Data

A project management sample data is suitable for various types of data filtering, analyzing, and visualizing. Here are the variables that we have included in the sample data:

• Project Name
• Assigned to
• Days Required

Here is a preview of the project management dataset:

Download Sample Workbook

Inventory Records Sample Data in Excel

Inventory management records consist of product and stock information. In our sample dataset, we have included the following fields:

• Product Name
• Opening Stock
• Purchase/Stock-in
• Number of Units Sold
• Hand-in-stock
• Cost Price Per Unit
• Cost Price Total

Here is a preview of the inventory records sample data:

Call Center Customer Satisfaction Data

Call centers deal with customer service and receive various types of feedback from customers. In our Call Center Customer Satisfaction data, we have included the following fields:

• Customer Name
• Call Timestamp
• Response Time
• Call Duration
• Call Center

Here is a preview of our sample data:

Supermarket Sales Sample Data in Excel

Supermarket sales sample data is a popular dataset for learning and practicing your Excel skills. Here is the list of variables we have included in our supermarket sales sample data:

• Retail Price
• Order Quantity

Here is a preview of the sample supermarket sales data in Excel:

Download Practice Workbook

Employee Management Data

Employee management data contains information on all employees in an organization. In our sample employee management data in Excel, we have listed the following variables:

• Employee ID
• Designation
• Annual Salary

Here is a preview of the employee management data:

Technological Product Sample Data

Any technological product information requires various specifications. In our sample dataset, we have listed the following specifications:

• Country of Origin
• Release Date

The following image shows a preview of our sample technological product dataset:

Engineering and Manufacturing Sample Data

Engineered or manufactured products also require various specifications. Here is the list of variables we have included in our sample engineering and manufacturing sample data:

• Manufacturer
• Stock Quantity

Here is a preview of the sample dataset:

Students Marksheet Sample Data in Excel

A student mark sheet contains the student identifiers and marks in various subjects. In our sample students marksheet dataset, we have listed the following variables:

• Marks in Mathematics
• Marks in Physics
• Marks in Chemistry

Here is a preview of the sample student marksheet dataset:

2022 FIFA World Cup Performance Data

In our sample dataset, we have listed the information of each player from the World Cup-winning Argentina team. Here is the list of variables we have included:

• Player Name
• Jersey Number
• Appearances
• Goals Scored
• Assists Provided
• Dribbles per 90 Min
• Interceptions per 90 Min
• Tackles per 90 Min
• Total Duels Won per 90 Min

You can preview the sample dataset in the following image:

Tokyo Olympic Data

This sample dataset contains the team names, number of Gold, Silver, Bronze, and total medals, and ranking of teams (based on gold medal and total medal count) in the Tokyo Olympics. Here is a preview of the sample dataset:

Healthcare Insurance Sample Data in Excel

The price of healthcare insurance depends on various factors such as current age, BMI, smoking habits,  etc. In our sample healthcare insurance dataset, we have listed the following variables:

• Smoking Status
• Insurance Price

Travel Destination Distance Data in Excel

While deciding on a travel destination, we need to take the distance, available travel modes, travel duration, etc. factors into consideration. In our sample travel destination dataset, we have listed the following variables:

• Source City
• Source Latitude
• Source Longitude
• Destination City
• Destination Latitude
• Destination Longitude
• Distance (in km)
• Distance (in mile)
• Travel Mode

Netflix Movies Sample Data

The movie dataset provided in this section contains the following variables:

• IMDb Rating

You can preview the dataset in the image below:

This ends our article on Excel sample data. We provided 13 ideal sample data that you can download as an xlsx file. After downloading the workbook, you can use the dataset directly in that workbook. You can also copy or import the sample data to your target workbook using Excel functions and features. We hope that the provided datasets were helpful to you. If you have any feedback or queries on this article, feel free to share them in the comment section.

Excel Sample Data: Knowledge Hub

• GST State Code List in Excel
• Historical Data of NSE Stocks in Excel

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Thanks for the DATA SETS !

Hello Margit ,

You are most welcome.

Regards ExcelDemy

Thank you so much

Hello Usama Jamil ,

I needed Oil parameters Offshore Foundation design 2015 excel sheet access

Hello Ameer Ahmed ,

We don’t have any dataset you asked for and your question is not clear enough. Our datasets are given in the article.

Thank you so much for the data sets.

Hello Gaurav,

Where are the solutions to these problems? Would like to check against what I did

Hello Cynthia Satterwhite ,

Neither any problem nor any solution are given. These dataset are given to practice by yourself.

Wow Great Readymade Excel Sheets, Can You provide any excel sheet to maintain monthly calibration details for internal lab

Hello Karunesh Pandey ,

As calibration details varies with lab type we can provide you the criteria. You can fill out your information and edit the list.

nice work thank you ! I need dataset for students, subjects, teachers and departments hope U help.

Hello Fulad

Thanks for your compliment! As you requested, you can use the following dataset, which contains data with your mentioned fields:

You can download the workbook from the following link:

DOWNLOAD WORKBOOK

I hope you have found the dataset you were looking for; good luck.

Regards Lutfor Rahman Shimanto ExcelDemy

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• May 13, 2024
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• How to create PowerPoint from Excel

Creating PowerPoint presentations is essential for sharing ideas and results in business. Creating these presentations can be challenging and time-consuming (especially if integrating Excel data is needed). It involves researching, organizing information, and deciding how to present key points clearly. Designing presentation slides that are visually appealing and adding graphs, charts and tables can further complicate the process. Wouldn’t it be nice to create PowerPoints from Excel with just a few clicks? 👀

It’s very common for consultants, marketing managers or other people to create PowerPoints from Excel data. This can include data like statistics, research findings, or forecasts in your presentations, which might be stored in Excel files. Manually transferring this XLS data to create graphs and charts is a lot of work. Thankfully, Artificial Intelligence (AI) can help simplify this task. AI tools can automatically turn Excel (XLS) data into PowerPoint slides. This is especially useful for consultants and professionals in various fields who need to present complex data efficiently.

There are two types of tools that allow you to create PowerPoint presentations from Excel automatically:

• Tools that directly generate completed PowerPoint presentations.
• Tools that create presentation content that you then need to copy manually.

In this blog post, we’ll cover how to create PowerPoint from Excel using both types of tools (both powered by AI). As a test example, we will use an Excel file containing data on changes in the US population by state from 1910 to 2020.

Note: The file was downloaded from the US Department of Commerce: https://www2.census.gov/programs-surveys/decennial/2020/data/apportionment/population-change-data-table.xlsx

We’ll explore tools like SlideSpeak, Microsoft Copilot, Beautiful.ai, and ChatGPT and provide a comprehensive guide on leveraging their functionalities to create impactful presentations. Additionally, we’ll list the pros and cons of each tool so that you can make informed decisions based on your specific needs and preferences.

Method 1: Generating PPT from XLSX using SlideSpeak

Website: https://slidespeak.co

SlideSpeak is a powerful AI tool that allows you to automatically convert PDF, Word, and XLSX files into ready-made beautiful presentations in minutes.

To generate a presentation from an Excel (XLS) file using SlideSpeak, you need to perform the following steps:

• Select the Excel file: select the file based on which you want to create a presentation.
• Upload the file: upload the file to SlideSpeak.
• Preview data: preview the uploaded data in SlideSpeak. You can also ask it questions about the uploaded data.
• Create a presentation: select the necessary parameters and start the process of creating the presentation.
• Review the table of contents: review the presentation’s table of contents that SlideSpeak suggests.
• Select a template: choose a presentation template.
• Review the presentation: review and download the finished presentation. 

Step 1: Select the Excel file 

Open SlideSpeak . Drag the Excel file from which you want to create a presentation into the box in the center of the screen, or upload this file using the Click to upload button.

Step 2: Upload a file

To upload a file, click the Upload button under the file name and wait a little.

Step 3: Preview data

After loading the data, it will be displayed on the screen. You can now also ask SlideSpeak questions about the uploaded data.

To start the process of creating a presentation, click the Create Presentation button in the upper right corner.

Step 4: Create a presentation 

After starting the presentation generation process for your Excel file, SlideSpeak asks you to configure some presentation parameters. You can choose the desired number of slides, presentation language, and tone. In addition, you can add stock images to the presentation.

If you use the premium version of SlideSpeak, you can also use the brand logo, color, and fonts.

After setting all the presentation’s parameters, click the Next button at the bottom of the page and wait a few minutes for the presentation to be generated.

Step 5: Review the table of contents

Based on the data from the Excel file, SlideSpeak creates content for the presentation. Review it, and if you are satisfied with it, click the Next button to proceed to the next step of generating the presentation.

Step 6: Select a template

At this step, you will be prompted to choose a presentation template. Select one of the default templates or upload your own and click the Generate button. The presentation will be ready in a few minutes.

Step 7: Review the presentation

You can now review the finished presentation. Users with a paid subscription can also regenerate the presentation and download it as a PDF or PowerPoint file.

Pros and cons

• The ability to upload an Excel file to SlideSpeak without the need for manual copying and pasting;
• User-friendly interface;
• Automated and quick presentation generation process;
• Ability to customize the presentation according to the user’s needs and preferences;
• Ability to choose the presentation language;
• Additional features are available for users with a paid subscription.
• Limited customization options;
• There is no possibility to edit the finished presentation;
• Unlimited use requires a paid subscription.

SlideSpeak is a convenient and fast tool that allows you to automatically create PowerPoint from Excel. However, if you prefer to set up the presentation manually, you may miss some functionality. Therefore, before choosing a tool for creating presentations, it is important to define your needs and analyze the tool’s capabilities.

Method 2: Create PowerPoint from Excel using MS Copilot

Website: https://copilot.microsoft.com/

Microsoft Copilot is an AI-powered tool that integrates with Microsoft PowerPoint. Using advanced natural language processing techniques, it can summarize documents, generate content, and answer questions about content.

Copilot uses advanced AI to let you quickly create presentations based on the provided Excel data. Given that AI is not 100% accurate, you may need to manually edit the presentation after it is automatically generated. However, Copilot can do most of the hard work and significantly speed up the process to create a presentation. It is important to note that you need a paid subscription to use Copilot in PowerPoint.

Here is a brief overview of how to create PowerPoint from Excel using MS Copilot.

• Open Microsoft Copilot in PowerPoint: create a presentation and open the Copilot toolbar.
• Insert data into Copilot in PowerPoint: copy the data from your Excel file and insert it into Copilot.
• Review the presentation: generate and, if necessary, edit the presentation.

Step 1: Open Microsoft Copilot in PowerPoint

Create a new presentation in PowerPoint and click the Copilot button on the right side of the toolbar. A Copilot panel will then appear on the right. The Copilot button is only available to users with a paid Copilot subscription.

Step 2: Insert data into Copilot in PowerPoint

Unfortunately, Copilot does not allow you to upload an Excel file. Therefore, you need to copy the data from your Excel file and paste it into the Copilot chat to generate a presentation. Write the following command in Copilot: “Create a presentation using the following data” and paste the data copied from Excel. However, in Copilot at the moment, the maximum length of a request is 2000 characters. Therefore, when you try to insert data from a large Excel sheet, excess data is cut off and not considered during presentation generation.

Step 3: Review the presentation

Wait a few minutes, and the presentation will be generated and displayed on the screen. You can edit the finished presentation, change the design and text, add slides, and more.

In our experience the results based on copy pasted data from Excel were very poor in quality. So we decide to use Excel Copilot to see if it can create us some nice charts from our Excel file that we can then copy over into our PowerPoint presentation.

Step 4: Generate charts using Copilot in Excel

As you can see from the slides, Copilot in PowerPoint creates text analysis of the data and inserts images associated with the data into the presentation. However, if you want to automatically generate charts based on Excel data, you can do this using Copilot in Excel.

Open Copilot in Excel by clicking the Copilot button on the right of the toolbar.

Select a table with data and write the following request in the Copilot chat: “Create a chart that shows the dynamics of population change in different states”. Wait for the chart to be generated. Then click the “ Add to a new sheet ” or “Insert PivotChart” button to insert the chart into a new Excel sheet.

After the chart opens in a new Excel sheet, you can edit it by adding new columns. Once the chart is ready, copy it into your PowerPoint presentation.

Pros and Cons

• Increasing the efficiency and productivity of creating presentations;
• Smart suggestions for slide layout based on analysis of its content;
• The ability to automatically generate charts;
• Wide possibilities for customization of the finished presentation.
• A paid subscription is required;
• Security and privacy risks of providing data access to an AI cloud service;
• The maximum length of the request is 2000 characters;
• The presentation may contain incorrect data as AI is not 100% accurate.

Copilot can fast and easily create PowerPoint from Excel. It also provides intelligent advice on the presentation’s content and design. However, users may still miss advanced features like the possibility of uploading Excel files. Additionally, a paid subscription is required even to use the limited features of Copilot.

Method 3: Create Presentation from Excel using Beautiful.ai

Website: https://www.beautiful.ai/

Beautiful.ai is cloud-based AI-powered presentation generation software. It provides customers with many professionally designed templates, layouts, and design elements that can be customized to match customers’ content and brand. Beautiful.ai simplifies and speeds up the process of creating visually attractive presentations. It saves users time and effort with design assistance and intuitive AI-driven tools.

Beautiful.ai is a paid tool, so you need to create an account and subscribe before you can get started. You can use a 14-day trial version for the preliminary study.

Below is a quick overview of the steps needed to create PowerPoint from Excel using Beautiful.ai.

• Open Beautiful.ai: go to Beautiful.ai and create a new presentation.
• Load data: load data from an Excel file into Beautiful.ai.
• Generate a presentation: check the uploaded data and initiate the process of creating the presentation.
• Review presentation: review and, if necessary, edit the finished presentation.

Step 1: Open Beautiful.ai

Open Beautiful.ai and ensure you are logged in to your account and have a subscription. After that, on the left side of the page, click Create Presentation -> Generate with AI .

Step 2: Load data

At this step, you need to enter the presentation topic and upload data from Excel. Enter your presentation topic in the text box at the top of the page. After that, click on the Train AI with Additional Context button and select the data input method. Beautiful.ai does not provide the function of uploading Excel files, so in the drop-down list, select the Text option.

Step 3: Generate a presentation

Copy the data from your Excel and paste it into the text box that appears on the page. After that, click the Generate Presentation button.

Step 4: Review presentation

You can review and edit the created presentation. The presentation editor provides functions for changing colors, fonts, images, and layouts. You can completely change the content of the slides and add new ones. 

You can export the final presentation as PowerPoint and PDF files or Google Slides. 

• Simple and intuitive user interface;
• Visually attractive design;
• Integration with Google Slides, PowerPoint, and PDF;
• Ability to collaborate with team members in real-time and securely share presentations.
• It is not possible to import Excel files;
• A paid subscription is required to access Beautiful.ai features;
• Limited customization options compared to creating presentations manually. Users may find it difficult to create a custom design or include certain branding elements.
• There are possible errors, as the AI is not 100% precise.

Overall, Beautiful.ai allows customers to create visually attractive presentations, saving time and effort. However, it is worth analyzing all its pros and cons to determine whether it meets your needs.

Method 4: Create presentation content using ChatGPT

Website: https://chat.openai.com/

ChatGPT is an AI tool that can perform natural language processing and generate text based on input data. It can answer questions, create summaries, perform translation, and generate text that looks natural and fits the context.

It is important to note that ChatGPT does not currently provide the ability to create PowerPoint from Excel. However, you can use it to greatly simplify and speed up the process of creating a presentation. You can do this in two ways:

• Generate titles and slide content with ChatGPT that you can copy and paste into your presentation.
• Generate VBA code that you can use to create your presentation in PowerPoint.

To generate presentation content from Excel using ChatGPT, perform the following steps:

• Ask to create a table of contents for the presentation.
• Generate slides’ content.
• Review the proposed content.
• Copy the finished content in PowerPoint.

Step 1: Ask to create a table of contents for the presentation

Write the following request in the ChatGPT chat: “Please suggest a table of contents for 8 slides for a presentation for this data: ” and paste the data from your Excel file. With the paid version, you can directly upload XLS files in ChatGPT and let it generate stuff for presentations.

Review the proposed presentation structure and ask clarifying questions or request revisions.

Step 2: Generate slides’ content

Ask ChatGPT to generate a few key phrases for each slide. For example, write in the following request: “Please provide 3–5 bullet points about Population Trends in the United States.”

Step 3: Review the proposed content

Review suggested content for each slide. Ask for content to be corrected or clarified as needed. You can also adjust the content manually.

Step 4: Copy the finished content in PowerPoint

Create a presentation in PowerPoint. Copy the title and content to each slide separately. Customize the design and add images and your brand logo to suit your needs.

• On-demand generation of presentation content;
• Ability to send an unlimited number of requests for free;
• The possibility of improving the content of the presentation.
• It is not possible to generate a ready-made presentation;
• Unable to generate graphic content;
• You need to do many settings manually;
• To upload an Excel file, you need the paid version.

Using ChatGPT to create presentations can be helpful for efficiently generating ideas and content. However, you may also need to make manual edits and manually transfer content generated by ChatGPT to PowerPoint.

Therefore, AI-based tools, such as SlideSpeak, Microsoft Copilot, Beautiful.ai, and ChatGPT, provide powerful solutions for converting Excel files into PowerPoint presentations. These instruments allow you to create beautiful presentations, significantly saving time and effort.

However, before choosing the best tool for you, it is impotant to clearly define your needs and analyze the advantages and disadvantages of each instrument. You can utilize the trial version to try the functions of each tool and make an informed decision based on your individual needs.

Is it possible to convert Excel to PPT (with AI)?

Yes. There are free and paid AI tools that can upload data from Excel file, automatically analyze it, and create ready-made, visually attractive presentations customized to the content. Examples of such tools are SlideSpeak, Microsoft Copilot, and Beautiful.ai.

How to automatically create PowerPoint from Excel?

AI-based platforms like SlideSpeak, Microsoft Copilot, Beautiful.ai, and others allow you to create PowerPoint from Excel automatically. The step-by-step process of creating a presentation depends on the platform you choose. However, in general, to generate a presentation from an Excel file, you need to do the following:

• Select and upload an Excel file.
• Generation presentation.
• Review and adjust the finished presentation according to your requirements.

How to create PPT using ChatGPT?

ChatGPT cannot directly generate a PPT file. However, you can use it to generate the title and content of the slides and get advice on the visual design of your presentation. To do this, enter the appropriate requests in the ChatGPT chat and provide the data you need to generate a presentation. If you want a full AI solution to generate presentations with AI you can use SlideSpeak or design friendly tools like Canva.

Why don’t I have Copilot in PowerPoint?

For the Copilot button to appear in PowerPoint, you must have a paid Copilot subscription. Create a subscription and refresh PowerPoint. Then, the Copilot button should appear. You can find more info on this here: https://copilot.cloud.microsoft/en-us/copilot-powerpoint .

How can I create a PowerPoint with Copilot from an Excel file?

To create a PowerPoint presentation from an Excel file using Microsoft Copilot, make sure your Excel data is well-organized with clear column headings. Open Excel and then use Copilot to generate charts and graphs for your data. Afterwards copy the charts into PowerPoint. Microsoft Copilot in PowerPoint will then help you to figure out a suitable design for your slides. You have to use PowerPoint Copilot and Excel Copilot in combination to get good results.

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Excel Formulas and Functions

Mar 26, 2019

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Excel Formulas and Functions. What is a formula in Excel?. A formula is statement written by the user to be calculated. Formulas can be as simple or as complex as the user wants. A formula can contain values, references to cells, defined names, and functions. What is a Formula?.

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Presentation Transcript

What is a formula in Excel?

A formula is statement written by the user to be calculated. Formulas can be as simple or as complex as the user wants. A formula can contain values, references to cells, defined names, and functions.

What is a Formula? • It is a mathematical equation used to caluculate a value. • In Excel formulas must begin with an equal ( = ) sign.

Examples of Mathematical Operators • Operator Performs • + (plus sign) = Addition • - (minus sign) = Subtraction • * (asterisk) = Multiplication • / = (slash) Division

Examples of Mathematical Operators • ( ) (parentheses) = Controls the order of mathematical operations; calculations within parentheses are performed first • % (percent) = Converts a number into a percentage; for example, when you type 10%, Excel reads the value as .10 • ^ (caret) Exponentiation; for example, when you type 2^3, Excel reads the value as 2*2*2

Enter Formulas • 1. Select the cell into which you want to enter the formula. • 2. Type an equal sign (=) to begin the formula. • 3. Enter the first cell referenced in the formula. • 4. Enter the first mathematical operator. • 5. Enter the next cell referenced in the formula. • 6. Continue entering cell references and mathematical operators as needed. • 7. When you have finished creating the formula, press [Enter].

Examples of Formulas • = A1+A2+A3+A4 – will add all the values in the four cells • = (8*7)+2 is 58 • = 8*(7+2) is 72 • = 2^2 is 8

What is a Function in Excel ?

What is a function? • A function is a preset formula in Excel. Like formulas, functions begin with the equal sign ( = ) followed by the function's name and its arguments. The function name tells Excel what calculation to perform. The arguments are contained inside round brackets.

What is a Function in Excel? • A function is a piece of code designed to calculate specific values and are used inside formulas.

What are Functions? • Functions are typed alongside parenthesizes, where in the arguments if any are listed in between. To use functions in a formula, for example :=COS(3.14) will return the calculated cosine. =NOW() returns the current time. =SUM(1+2+3) *2 will multiply the sum by 2

Some Functions • TheSUM, AVERAGE, MAX, MIN, and COUNT functions are entered with the same syntax, including beginning the function with an equal sign (=) and then typing the name of the function and an open parenthesis. You then enter the cell range by dragging to select the cells or by typing the first and last cells in the range. These functions are defined in the following table:

Most common used Functions • The SUM function in Excel is specifically designed to add values from different ranges. The SUM Function can be typed into a cell in Excel, or inserted via the Insert Function tool (fx) to the left of your Formula bar. The syntax of the SUM Function is SUM(number1,number2, ...).  SUM is the function name, and contained within the brackets are "arguments", or the pieces of information that Excel requires to complete the Function.  The SUM function allows from 1 to 30 arguments (number 1, number ....) for which you require the total value or SUM.

Using Ctrl to Mark Cells • If you wish to add cells that are non-contiguous (not joined together), type in your function =SUM( click in the first cell you wish to add.  Hold down your Ctrl key and click in all other cells you wish to add up, then type in a ).  Typing in a comma instead of selecting with your Ctrl key also works just as efficiently as well.

Using SUM to Add a Range from a Different Worksheet • You can easily use SUM to add up the same range in different worksheets.  Click in the cell you want the result of your addition in, then holding down the Shift key, click on the next worksheet that you wish to include in your calculation and highlight the range to be used, then click Enter.

Excel’s AutoSum Function • Because adding numbers is probably the most common function that Excel is used for, Excel has a built-in Feature called AutoSum located on the Standard toolbar.  AutoSum is represented as the Greek Capital letter Sigma Σ found under the home tab editing group.  You can use AutoSum to sum a range of cells.  A Range can be one single cell, or many cells.  You can sum cells in a contiguous (no gaps) range of cells, or a non-contiguous (cells not joined together) range.

AutoSum • To use AutoSum  you must click in the cell that you wish your result, or addition to appear in.  As a default, AutoSum looks up a column for figures immediately above it to add together. • This works great, unless it encounters a blank row or text.  If it does, then it stops at the last cell with a number in it.  If there are no numbers above it, AutoSum will automatically go to the left looking for numbers to add up, but will again stop at a blank column or text.  

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Stages // require(['jquery'], function ($) { $(document).ready(function () { //removes paginator if items are less than selected items per page var paginator = $("#limiter :selected").text(); var itemsPerPage = parseInt(paginator); var itemsCount = $(".products.list.items.product-items.sli_container").children().length; if (itemsCount ? ’Stages’ here means the number of divisions or graphic elements in the slide. For example, if you want a 4 piece puzzle slide, you can search for the word ‘puzzles’ and then select 4 ‘Stages’ here. We have categorized all our content according to the number of ‘Stages’ to make it easier for you to refine the results.

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How to Edit a PDF [For Accountants]

Navigating the intricate landscape of financial documents as an accountant often necessitates precise modifications to meet evolving industry standards. As a seasoned writer well-versed in the nuances of financial analysis and reporting, I've encountered the challenges of editing PDFs firsthand. Join me on a journey to uncover simple yet effective strategies to overcome these obstacles and elevate your accounting practices.

How Editing PDFs Can Help You with your Accounting 

The world of accounting revolves around meticulous record-keeping and clear communication of financial data. Thankfully, editing PDFs has become an essential tool for accountants, offering a versatile and efficient way to manage financial documents and reports. Here's a closer look at how editing PDFs can significantly benefit accountants in various aspects of their work:

1. Financial Reporting and Analysis :

Edit financial reports with ease.

Ensure accuracy by adding annotations and updates.

2. Tax Filing :

Quickly update tax documents and forms.

Ensure compliance with tax regulations.

3. Client Communication and Presentations :

Customize presentations for clients.

Add charts and graphs to convey information effectively.

4. Collaboration and Document Sharing :

Securely share financial documents with colleagues and clients.

Maintain confidentiality during document exchange.

5. Data Extraction and Analysis :

Extract data from PDFs for thorough analysis.

Convert PDFs into editable spreadsheets for easy manipulation.

While advanced features often come with a hefty price tag, WPS PDF offers a cost-effective solution. With prices starting at just $2.33 per month and a seven-day trial, it's a budget-friendly option for accountants. Overall, editing PDFs is essential for streamlining accounting tasks and improving efficiency.

How to Edit a PDF  [For Financial Reporting and Analysis]

In Part 1, we explored how editing PDFs can revolutionize your accounting workflow. Now, let's dive into specific editing features and see them in action using a sample financial report.

Imagine this: You received the latest revenue figures for your client. Here's how PDF editing helps you update the report in a flash:

Change Numbers on the Fly : Simply click on the editable text field (like "Revenue: $10,000") and update it with the new figure (e.g., "$12,500"). No need to start from scratch!

Highlight Key Points : Use the highlighter tool to emphasize important financial ratios or trends within the report.

Add Explanations : Need to clarify a specific number or calculation? Use the comment tool to add a note directly next to it.

Find & Replace Errors : Spotted a typo in "Net Income" throughout the report? The "Find & Replace" function lets you fix it all at once!

Experience in Financial Reporting and Analysis:

In the context of financial reporting and analysis, these editing features are invaluable for accountants:

Text Editing : Allows for the correction of errors, updating of financial data, and customization of reports to meet specific requirements.

Annotation and Comments : Facilitates collaboration among team members by providing a platform for feedback, discussion, and analysis of financial information.

Find & Replace : Streamlines the process of updating standardized terminology, correcting errors, and making global changes to financial data across the report.

Editing a PDF for financial reporting and analysis enhances the accuracy, clarity, and effectiveness of financial documents, supporting informed decision-making and strategic planning within organizations.

How to Edit a PDF  [For Tax Filing]

Tax filing often involves handling various forms and documents, which may require editing for accuracy and completeness. Here's how to effectively edit a PDF for tax filing purposes:

Imagine this: You're working on a client's tax return and need to fill out a complex form. Here's how PDF editing helps:

Skip the Paperwork : Many tax forms are fillable PDFs! Click on designated fields and type in your client's information directly (like "Total Income"). No more printing, filling out, and scanning!

Attach Documents with Ease : Need to include receipts or bank statements? Use the "Insert Pages" function to add them directly within the PDF. No more separate attachments – everything stays organized in one place.

Data to the Rescue (Optional) : Did your client give you financial data in a PDF (like an income statement)? Convert it to Excel with the "Convert to Spreadsheet" function. Now you can easily manipulate the data, create charts, and generate summaries for tax filing.

Long Image Advantage (Optional) : Sharing complex tax forms or multi-page statements electronically? Convert them into a long image format (like PNG). This preserves the layout while allowing easy scrolling on any device.

Experience in Tax Filing :

In the context of tax filing, these PDF editing features offer significant benefits for accountants:

Form Filling : Simplifies the process of completing tax forms by allowing for direct input of information into interactive form fields.

Inserting and Deleting Pages : Enables accountants to organize tax documents efficiently by adding necessary pages or removing irrelevant ones.

Converting PDFs to Spreadsheets : Facilitates data extraction from tax documents for analysis and reporting purposes within spreadsheet software.

Converting PDFs to Long Images : Provides an alternative format for presenting complex tax forms or multi-page documents in a visually accessible manner.

Overall, editing a PDF for tax filing purposes streamlines the document management process, enhances accuracy, and ensures compliance with regulatory requirements, contributing to a smooth and efficient tax filing experience.

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How to Edit a PDF  [For Client Communication and Presentations]

Forget boring reports! PDF editing lets you create presentations that impress your clients. Here's how:

Add Hyperlinks : Link key phrases to other parts of the report or even external websites for deeper dives. (Imagine clicking "Market Trends" to jump to a relevant section or open a web page with market data)

Smart Bookmarks : Create a clickable "mini-index" within the PDF. Clients can instantly jump to sections like "Financials" or "Action Plan" with ease. (Imagine a list on the side with clickable titles like "Executive Summary" or "Investment Recommendations")

Digital Signatures : Securely finalize presentations with digital signatures. It's like a virtual handshake ensuring everyone agrees on the final version. (Imagine a designated area for you and your client to sign electronically)

Experience in Client Presentations:

These PDF editing tricks offer valuable benefits for accountants during client presentations:

Hyperlinks and Navigation : Enhance client interaction by providing easy access to relevant information.

Bookmarking : Simplify navigation, allowing clients to find what they need quickly.

Digital Signatures : Ensure document integrity and security, especially for legally binding materials.

By mastering these PDF tricks, you can transform presentations into engaging tools that grab clients' attention and leave a lasting impression.

How to Edit a PDF  [For Collaboration and Document Sharing]

In accounting, effective collaboration and secure document sharing are crucial for smooth workflows. Let's explore how PDF editing can improve these processes:

Imagine this: You finalized a client report and need your team's feedback. Here's how PDF editing helps:

Password Protection : Encrypt the report with a password. This ensures only authorized individuals can access the sensitive data. (Think "adding a lock" to the document)

Watermarks : Add a "Draft" or "Confidential" watermark to the report. This clarifies its status and protects ownership. (Imagine a faint "Draft" stamp across the document)

Easy Sharing : Save the edited and secure report. Simply attach it to an email and send it to your colleagues! (Just like attaching any file to an email)

These features are great for:

Keeping sensitive financial data secure.

Preventing unauthorized access to the report.

Clearly marking the document's status (draft, confidential).

Streamlining document sharing with your team.

Encouraging secure collaboration and feedback.

By using these collaboration features, you can share documents securely and foster a productive, secure work environment for your accounting team.

How to Edit a PDF  [For Data Extraction and Analysis]

Let's explore how accountants can leverage PDF editing tools for data extraction and analysis, enhancing their efficiency and accuracy in handling financial information:

Imagine this: You received a client's scanned receipts (yuck!). You need that data for analysis, not a paper trail. Here's how PDF editing helps:

Magic Text Trick (OCR) : Some PDFs are like images (scanned receipts). Use the "OCR" function to turn them into editable text. (Think of it like a decoder ring for PDFs!)

Extract the Good Stuff : Now that the PDF talks, highlight and copy the data you need (dates, amounts).

Data to the Rescue (Optional) : Paste the extracted data into Excel for analysis. Create charts, do calculations, and unlock hidden financial insights!

Keep it Confidential (Optional) : Use "Redact" to remove any sensitive info before sharing (like client names or social security numbers).

Enhance Your Accounting Process with AI PDF

Integrating AI into PDFs can transform how you handle financial documents and collaborate within your accounting team. Let's explore how AI PDF tools can elevate your accounting practices:

Auto-Magic Data Grab : Say goodbye to manual data entry! AI can automatically suck data (dates, amounts) right out of invoices and receipts. No more typos, just pure efficiency.

Data Detective : AI doesn't just grab data, it analyzes it too. It can spot trends, uncover hidden insights, and even identify potential risks in your financial documents.

Teamwork Makes the Dream Work : AI PDF tools let your team collaborate seamlessly. You can share documents, edit them together, and ensure everyone's on the same page – all within the PDF itself!

The benefits?

Faster Data Entry : No more tedious typing, letting you focus on bigger tasks.

Smarter Analysis : Uncover hidden insights and potential risks in your finances.

Smoother Collaboration : Work together on documents easily, ensuring accuracy and efficiency.

By leveraging AI PDF tools, you can revolutionize your accounting processes, enhance productivity, and drive better financial outcomes for your organization. With streamlined data extraction, automated analysis, and enhanced collaboration capabilities, AI PDF tools empower accountants to tackle complex challenges with confidence and efficiency.

Advanced Features of WPS Office: For Accountants!

We've explored how PDF editing tools can revolutionize your accounting workflow. But what if there was a suite designed specifically for your needs? WPS Office offers a powerful solution packed with features to make your life easier. Let's dive into some of the highlights:

Smart Form :

Imagine creating custom digital forms for expense reports, client information, or any other data you collect regularly.

Smart Forms let you define data formats, set validation rules, and even include automatic calculations.

This means less manual entry for you and fewer errors for everyone!

Split & Merge :

Juggling massive financial reports? Split & Merge has you covered.

Effortlessly break down large PDFs into smaller, more manageable documents.

Need to combine multiple invoices or statements? Simply merge them into a single, organized file.

Split & Merge makes document management a breeze.

Picture to PDF :

Say goodbye to lost receipts or messy expense reports.

Picture to PDF lets you convert any image – a receipt, a chart, even a handwritten note – into a clean, searchable PDF.

This streamlines your workflow, simplifies document management, and ensures all your financial data is organized and accessible.

By leveraging these advanced features and the overall power of WPS Office , you can transform your accounting practice into a model of efficiency and accuracy.

FAQs about Editing a PDF  

Q1. how can i edit pdf files without watermarks.

Editing PDFs without watermarks can be tricky. Here are your two main options:

Free online editing tools : These are convenient but might add their own watermark unless you pay.

Desktop PDF editing software : This is more powerful and watermark-free, but you'll need to buy the software.

Q2. How can I edit a PDF document on my laptop?

Free online editing tools : Edit from your web browser, but watch out for watermarks.

Desktop PDF editing software : Powerful editing features, but requires purchase.

Basic editing in some PDF viewers : Limited editing options, but free and already on your laptop (might be pre-installed).

In summary, mastering the art of editing PDFs is paramount for accountants seeking to streamline their financial management processes. With practical strategies and advanced tools offered by WPS Office , you can elevate your accounting practices, enhance efficiency, and drive success in your professional endeavors.

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If this is the first time you're installing Microsoft 365 you may have some setup steps to do first. Expand the learn more section below.

However, if you're reinstalling Microsoft 365, and you've already redeemed a product key and have an account associated with Microsoft 365, then go to the section sign in to download Office .

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Install Microsoft 365 for the first time

Some Office 2019, Office 2016, and Office 2013 products come with a product key. If yours did, before installing Microsoft 365 for the first time, sign in with an existing or new Microsoft account and enter your product key at office.com/setup . Redeeming your key is what links your account with Microsoft 365 so you only have to do this once. Already did this? Select the tab below for the version you're trying to install.

Reinstall Microsoft 365

If Microsoft 365 originally came pre-installed and you need to reinstall on it on the same device or a new device, you should already have a Microsoft account associated with your copy of Microsoft 365. This is the account you'll use to install Microsoft 365 following the steps below. If you need to uninstall Microsoft 365 first, see Uninstall Office from a PC or Uninstall Office for Mac .

Note:  The steps to install the 2019, 2016, or 2013 versions of Office Professional Plus , Office Standard , or a stand-alone app such as Word or Project might be different if you got Microsoft 365 through one of the following: Microsoft Workplace Discount Program  (formerly known as Home Use Program) : If you bought Microsoft 365 for personal use through your company, see Install Office through Workplace Discount Program . Volume license versions : If you work in an organization that manages your installations, you might need to talk to your IT department. Some organizations have different methods to install Microsoft 365 on multiple devices. Third-party seller : You bought Microsoft 365 from a third-party and you're having problems with the product key .

Sign in to download Microsoft 365​​​​​​​

Go to your Microsoft account dashboard, and if you're not already signed in, select Sign in .

Sign in with the Microsoft account you associated with this version of Microsoft 365​​​​​​​.

Forgot your account details? See I forgot the account I use with Office .

From the Overview page, select Office apps  and on that page, find the Microsoft 365​​​​​​​ product you want to install and select Install .

To install Microsoft 365​​​​​​​ in a different language, or to install the 64-bit version , use the dropdown to find more options. Choose the language and bit version you want, and then select Install .

You're now ready to install Microsoft 365​​​​​​​. Select the tab below for the version you're trying to install.

Install Microsoft 365​​​​​​​ 2019 or 2016 on a PC

Remember a one-time purchase version of Microsoft 365​​​​​​​ is licensed for one install only .

Depending on your browser, select Open file  (in Edge or Internet Explorer), Setup (in Chrome), or Save File (in Firefox).

If you see the User Account Control prompt that says, Do you want to allow this app to make changes to your device? select Yes .

The install begins.

Your install is finished when you see the phrase, "You're all set! Office is installed now" and an animation plays to show you where to find Office applications on your computer. Select Close .

Follow the instructions in the window to find your Microsoft 365​​​​​​​ apps. For example depending on your version of Windows, select Start and then scroll to find the app you want to open such as Excel or Word, or type the name of the app in the search box.

Installation or sign in issues?

If you're unable to install Microsoft 365​​​​​​​ see Troubleshoot installing Office for more help.

Activate Microsoft 365​​​​​​​

Start using an Microsoft 365​​​​​​​ application right away by opening any app such as Word or Excel. Can't find Office after installing?

In most cases, Microsoft 365​​​​​​​ is activated once you start an application and after you agree to the License terms by selecting Accept .

Office might activate automatically. However, depending on your product you might see the Microsoft Office Activation Wizard. If so, follow the prompts to activate Microsoft 365​​​​​​​.

If you need activation help, see Activate Office .

Install Office 2016 on a Mac

Once the download has completed, open Finder, go to Downloads , and double-click Microsoft_Office_2016_Installer.pkg (the name might vary slightly).

Tip:  If you see an error that says the Microsoft_Office_2016_Installer.pkg can't be opened because it is from an unidentified developer, wait 10 seconds and then try double-clicking the installer package again. If you're stuck at the Verifying…. progress bar, close or cancel the progress bar and try again.

On the first installation screen, select Continue to begin the installation process.

Review the software license agreement, and then click Continue .

Select Agree to agree to the terms of the software license agreement.

Choose how you want to install Office and click Continue .

Review the disk space requirements or change your install location, and then click Install .

Note:  If you want to only install specific Office apps and not the entire suite, click the Customize button and uncheck the programs you don't want.

Enter your Mac login password, if prompted, and then click Install Software . (This is the password that you use to log in to your Mac.)

The software begins to install. Click Close when the installation is finished. If Microsoft 365​​​​​​​ installation fails, see What to try if you can't install or activate Office 2016 for Mac .

Launch an Microsoft 365 for Mac app and start the activation process

Click the Launchpad icon in the Dock to display all of your apps.

Click the Microsoft Word icon in the Launchpad.

The What's New window opens automatically when you launch Word. Click Get Started to start activating. If you need help activating Microsoft 365​​​​​​​, see Activate Office for Mac . If Microsoft 365​​​​​​​ activation fails, see What to try if you can't install or activate Office for Mac .

Installation notes

Can I install Office 2016 for Mac and Office for Mac 2011 on the same computer?

Yes, you can install and use Office 2016 for Mac and Office for Mac 2011 at the same time. However, we recommend that you uninstall Office for Mac 2011 before you install the new version just to prevent any confusion.

To uninstall Office for Mac 2011, follow the steps in Uninstall Office 2011 for Mac .

How do I pin the Microsoft 365​​​​​​​ app icons to the dock?

Go to Finder > Applications and open the Office app you want.

In the Dock, Control+click or right-click the app icon and choose Options > Keep in Dock .

Can I install Microsoft 365​​​​​​​ on my iPhone or iPad?

Yes, see Install and set up Office on an iPhone or iPad . You can also set up email on an iOS device (iPhone or iPad) .

Install Microsoft 365​​​​​​​ 2013 on a PC

To begin the installation, depending on your browser, click Open file (in Edge or Internet Explorer), Setup (in Chrome), or Save File (in Firefox).

When you see "You're good to go", choose All done .

Start using an Microsoft 365​​​​​​​ application right away by opening any app such as Word or Excel. In most cases, Microsoft 365​​​​​​​ is activated once you start an application and after you click Accept to agree to the Microsoft Office License Agreement.

Tip:  If you completed the installation and you can’t find the Microsoft 365​​​​​​​ applications on your computer, see How to find the Office applications .

Microsoft 365​​​​​​​ might activate automatically when you open an app, such as Word, for the first time. If it doesn't and you see the Microsoft Office Activation Wizard, follow the prompts to activate Microsoft 365​​​​​​​. If you need help with activation, see Activate Office using the Activation wizard .

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