account assignment model configuration in sap

2065095 - How to Create a Primary Account Assignment For Account Assignment Types

How to Create a Primary Account Assignment for Account Assignment Types.

Environment

SAP Business ByDesign

Reproducing the Issue

• Go to the Business Configuration work center.
• Go to the Implementation Projects view.
• Select the Project and select Open Activity List.
• Navigate to Fine-Tune and search for the activity Account Assignment Types.
• Open the activity and select Maintain Account Assignment Types.
• Select Add Row and in the drop-down for Primary Account Assignment you wish to add a new Primary Account Assignment.

You can add a new Cost Object Type for the field Primary Account Assignment, which have to begin with the letter Z:

• Navigate to Fine-Tune and search for the activity Cost Object Types.
• Create a new Cost Object Type and Save.

The newly created Cost Object Type is available in the drop-down of Primary Account Assignment.

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Production planning overview in sap erp, defining enterprise structure in sap erp, material master overview in sap erp, everything to know about purchase requisition, everything to know about purchase order processing, usage of quality inspections in sap and other erp systems, understanding cash journal process in sap, finance organizational structure in sap, everything you must know on asset accounting, erp cloud analytics – benefits and challenges, account assignment model…overview, faqs and valuation.

Account Assignment Model is a reference method used in document entry when the same distribution of amounts to several Company Codes, cost centers, accounts, etc., is frequently used. Instead of manually distributing the amount among accounts or Company Codes, you may use equivalence numbers for distributing both the credit and debit amounts. A cross-Company Code account assignment model can also be created.

The account assignment model may contain any number of GL accounts. The GL account items  need not be complete. The model can be used across several Company Codes, and can even include Company Codes from non-SAP systems.

Remember, The use of account assignment models is limited to GL accounts.

Valuation and Account Assignment

The valuation in SAP can be at the plant level or the company code level. If you define valuation at the plant level then you can have different prices for the same material in the various plants. If you keep it at the company code level you can have only price across all plants.

Valuation also involves the Price Control .Each material is assigned to a material type in Materials Management and every material is valuated either in Moving Average Price or Standard Price in SAP. These are the two types of price control available.

Frequently Asked Questions on Account Assignment Model

1.    The level at which valuation should take place should be determined early in the project.  Once the level is set, it cannot be changed.

True or False

2.    Which is not an example of Valuation Class?

(a) Finished Products (b) High priced labor (c) Raw Materials (d) Semi-Finished Products

3.    The _________ results in the creation of an invoice sent to the customer.

Billing Document

4.    List three prerequisites for configuring automatic assignments

•    Maintain the Chart of Accounts •    Assign Plants to a Company Code. •    Maintain the necessary Material Types.

5.    _________ is the level at which material valuations are carried out.  It corresponds to either a single plant or all plants within a company code.

Valuation Area

6.    The valuation class allows the user to group together materials with similar properties so they can be managed under the same stock account.

7.    The billing document results in the creation of an invoice sent to the customer.   This is a major integration point between the Production Planning Module and the Financial Accounting Module?

False. The billing document results in the creation of an invoice sent to the customer.  However, this is a major integration point between the Sales and Distribution and the Financial Accounting Module.

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Display sap mm-fi automatic account assignment.

by John Jordan

Table of Contents

Introduction, display obyc accounts with se16n, more information.

You use configuration Transaction OBYC to assign SAP General Ledger (GL) accounts in Financial Accounting (FI) to movement types in Materials Management (MM), also known as SAP MM-FI Automatic Account Determination or Assignment.

End users do not typically have the authorization to run configuration Transaction OBYC. 

You can easily display automatic account assignments as follows:

View table T030, which stores OBYC configuration settings, with Transaction SE16N.

Type in Table T030 and press Enter to display the selection screen shown in Figure 1.

Figure 1 : Table T030 Selection Screen To Display SAP MM-FI Configuration Settings

You restrict the table entries displayed on the subsequent results screen by making entries in the Selection Criteria section. To display G/L accounts posted during goods issues (GI) to production orders, make the following entries:

• Chart of Accounts : Restrict your selection by your chart of accounts, INT in this example
• Transaction : You display inventory movements with Transaction  GBB
• Valuation Grouping Code : A group of company codes (set up with transaction OMWD)
• Account modifier : VBR for GI to production orders
• Valuation Class : You assign a valuation class in the Costing 2 view 

Click the execute icon to display the screen shown in Figure 2.

Figure 2 : Table T030 Entries Display SAP MM-FI Configuration Settings

This screen displays the G/L Accounts posted during goods issues to production orders.

For more information on entries in table T030, follow IMG menu path: 

Materials Management • Valuation and Account Assignment • Account Determination • Account Determination Without Wizard • Configure Automatic Postings

Figure 3 displays the menu path.

Figure 3 : Configure Automatic Postings Menu Path

Click the paper and glasses icon to the left of Configure Automatic Postings at the bottom to display standard SAP documentation on setting up automatic postings.

Activity Type

An activity type identifies activities provided by a cost center to manufacturing orders. The secondary cost element associated with an activity type identifies the activity costs on cost center and detailed reports

Alternative Hierarchy

While there can only be one cost center standard hierarchy, you can create as many alternative hierarchies as you like. You create an alternative hierarchy by creating cost center groups

Automatic Account Assignment

Automatic account assignment allows you to enter a default cost center per cost element within a plant with Transaction OKB9.

Condition Type

A condition type is a key that identifies a condition. The condition type indicates, for example, whether the system applies a price, a discount, a surcharge, or some other pricing, such as freight costs and sales taxes.

Cost Center Accounting

A cost center is a function within an organization that does not directly add to profit but still costs money to operate, such as the accounting, HR, or IT departments. The main use of a cost center is to track actual expenses for comparison to the budget.

Cost Estimate

A cost estimate calculates the plan cost to manufacture a product or purchase a component. It determines material costs by multiplying BOM quantities by the standard price, labor costs by multiplying operation standard quantities by plan activity price, and overhead values by costing sheet configuration.

Cost Object

An SAP Cost object such as a cost center or internal order describes where the cost occurs. A cost element or account describes what the cost is.

Costing Lot Size

The costing lot size in the Costing 1 view determines the quantity cost estimate calculations are based on. The costing lot size should be set as close as possible to actual purchase and production quantities to reduce lot size variance.

Goods Issue

A goods issue is the movement (removal) of goods or materials from inventory to manufacturing or to a customer. When goods are issued, it reduces the number of stock in the warehouse.

Goods Receipt

It is a goods movement that is used to post goods received from external vendors or from in-plant production. All goods receipts result in an increase of stock in the warehouse.

Internal Order

An internal order monitors costs and revenue of an organization for short- to medium-term jobs. You can carry out planning at a cost element and detailed level, and you can carry out budgeting at an overall level with availability control.

Production Variance

Production variance is a type of variance calculation based on the difference between net actual costs debited to the order and target costs based on the preliminary cost estimate and quantity delivered to inventory. You calculate production variance with target cost version 1.

Profit Center

A profit center receives postings made in parallel to cost centers and other master data such as orders. Profit Center Accounting (PCA) is a separate ledger that enables reporting from a profit center point of view. You normally create profit centers based on areas in a company that generate revenue and have a responsible manager assigned.

If PCA is active, you will receive a warning message if you do not specify a profit center, and all unassigned postings are made to a dummy profit center. You activate profit center accounting with configuration Transaction OKKP, which maintains the controlling area.

Purchasing Info Record

A purchasing info record stores all of the information relevant to the procurement of a material from a vendor. It contains the Purchase Price field, which the standard cost estimate searches for when determining the purchase price.

Scheduling Agreement

A scheduling agreement is a longer-term purchase arrangement with a vendor covering the supply of materials according to predetermined conditions. These apply for a predefined period and a total purchase quantity.

Standard Hierarchy

A standard hierarchy represents your company structure. A standard hierarchy is guaranteed to contain all cost centers or profit centers because a mandatory field in cost and profit center master data is a standard hierarchy node.

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Standard Price

The standard price in the Costing 2 view determines the inventory valuation price if price control is set at standard (S). The standard price is updated when a standard cost estimate is released. You normally value manufactured goods at the standard price.

You can apply surcharges to material prices and activity prices in order to take into account increases or decreases in item prices over time when calculating the lifecycle costs for a project.

Target Costs

Target costs are plan costs adjusted by the delivered quantity. For example, if the quantity delivered to inventory is 50% of the plan quantity, target costs are calculated as 50% of the plan costs.

Material Master

A material master contains all of the information required to manage a material. Information is stored in views, and each view corresponds to a department or area of business responsibility. Views conveniently group information together for users in different departments, for example, sales and purchasing.

Origin Group

An origin group separately identifies materials assigned to the same cost element, allowing them to be assigned to separate cost components. The origin group can also determine the calculation base for overhead in costing sheets.

Price Control

The Price control field in the Costing 2 view determines whether inventory is valuated at standard or moving average price.

The price unit is the number of units to which the price refers. You can increase the accuracy of the price by increasing the price unit. To determine the unit price, divide the price by the price unit.

Process Order

Process orders are used for the production of materials or provide services in a certain quantity and on a certain date. They allow resource planning, process order management control, and account assignment and order settlement rules to be specified.

Procurement Alternative

A procurement alternative represents one of a number of different ways of procuring a material. You can control the level of detail in which the procurement alternatives are represented through the controlling level. Depending on the processing category, there are single-level and multilevel procurement alternatives. For example, a purchase order is single-level procurement, while production is multilevel procurement.

Production Order

A production order is used for discrete manufacturing. A BOM and routing are copied from master data to the order. A sequence of operations is supplied by the routing, which describes how to carry out work-steps. An operation can refer to a work center at which it is to be performed. An operation contains planned activities required to carry out the operation. Costs are based on the material components and activity price multiplied by a standard value.

Product Drilldown Reports

Product drilldown reports allow you to slice and dice data based on characteristics such as product group, material, plant, cost component, and period. Product drilldown reports are based on predefined summarization levels and are relatively simple to setup and run.

Production variance is a type of variance calculation based on the difference between net actual costs debited to the order and target costs based on the preliminary cost estimate and quantity delivered to inventory. You calculate production variance with target cost version 1. Production variances are for information only and are not relevant for settlement.

Production Version

A production version determines which alternative BOM is used together with which task list/master recipe to produce a material or create a master production schedule. For one material, you can have several production versions for various validity periods and lot-size ranges.

Purchase Price Variance

When raw materials are valued at the standard price, a purchase price variance will post during goods receipt if the goods receipt or invoice price is different from the material standard price.

Profitability Analysis

Costing-based profitability analysis enables you to evaluate market segments, which can be classified according to products, customers, orders (or any combination of these), or strategic business units, such as sales organizations or business areas concerning your company’s profit or contribution margin.

SAP Profit Center is a management-oriented organizational unit used for internal controlling purposes. Segmenting a company into profit centers allows us to analyze and delegate responsibility to decentralized units.

A purchasing info record stores all the information relevant to the procurement of a material from a vendor. It contains the Purchase Price field, which the standard cost estimate searches for when determining the purchase price.

Raw Materials

Raw materials are always procured externally and then processed. A material master record of this type contains purchasing data but not sales.

A routing is a list of tasks containing standard activity times required to perform operations to build an assembly. Routings, together with planned activity prices, provide cost estimates with the information necessary to calculate labor and activity costs of products.

Sales and Operations Planning

Sales and operations planning (SOP) allows you to enter a sales plan, convert it to a production plan, and transfer the plan to long-term planning.

S&OP is slowly being replaced by SAP Integrated Business Planning for Supply Chain (SAP IBP), which supports all S&OP features. S&OP is intended as a bridge or interim solution, which allows you a smooth transition from SAP ERP to on-premise SAP S/4HANA and SAP IBP. See SAP Note 2268064 for details.

SAP Fiori is a web-based interface that can be used in place of the SAP GUI. SAP Fiori apps access the Universal Journal directly, taking advantage of additional fields like the work center and operation for improved variance reporting.

Work in process (WIP) and variances are transferred to Financial Accounting, Profit Center Accounting (PCA), and Profitability Analysis (CO-PA) during settlement. Variance categories can also be transferred to value fields in CO-PA.

Settlement Profile

A settlement profile contains the parameters necessary to create a settlement rule for manufacturing orders and product cost collectors and is contained in the order type.

Settlement Rule

A settlement rule determines which portions of a sender’s costs are allocated to which receivers. A settlement rule is contained in a manufacturing order or product cost collector header data.

You need setup time to prepare equipment and machinery for the production of assemblies, and that preparation is generally the same regardless of the quantity produced. Setup time spread over a smaller production quantity increases the unit cost.

Simultaneous Costing

The process of recording actual costs for cost objects, such as manufacturing orders and product cost collectors in cost object controlling, is called simultaneous costing. Costs typically include goods issues, receipts to and from an order, activity confirmations, and external service costs.

Source Cost Element

Source cost elements identify costs that debit objects, such as manufacturing orders and product cost collectors.

Source List

A source list is a list of available sources of supply for a material, which indicates the periods during which procurement is possible. Usually, a source list is a list of quotations for a material from different vendors.

You can specify a preferred vendor by selecting a fixed source of supply indicator. If you do not select this indicator for any source, a cost estimate will choose the lowest cost source as the cost of the component. You can also indicate which sources are relevant to MRP.

The standard price in the Costing 2 view determines the inventory valuation price when price control is set at standard (S). The standard price is updated when a standard cost estimate is released. You normally value manufactured goods at the standard price.

Subcontracting

You supply component parts to an external vendor who manufactures the complete assembly. The vendor has previously supplied a quotation, which is entered in a purchasing info record with a category of subcontracting.

Tracing Factor

Tracing factors determine the cost portions received by each receiver from senders during periodic allocations, such as assessments and distributions.

Universal Journal

The efficiency and speed of the SAP HANA in-memory database allowed the introduction of the Universal Journal single line-item tables ACDOCA (actual) and ACDOCP (plan). The Universal Journal allows all postings from the previous financial and controlling components to be combined in single items. The many benefits include the development of real-time accounting. In this book, we discuss both period-end and event-based processing.

Valuation Class

The valuation class in the Costing 2 view determines which general ledger accounts are updated as a result of inventory movement or settlement.

Valuation Date

The valuation date determines which material and activity prices are selected when you create a cost estimate. Purchasing info records can contain different vendor-quoted prices for different dates. Different plan activity rates can be entered per fiscal period.

Valuation Grouping Code

The valuation grouping code allows you to assign the same general ledger account assignments across several plants with Transaction OMWD to minimize your work. The grouping code can represent one or a group of plants.

Valuation Type

You use valuation types in the split valuation process, which enables the same material in a plant to have different valuations based on criteria such as batch. You assign valuation types to each valuation category, which specify the individual characteristics that exist for that valuation category. For example, you can valuate stocks of a material produced in-house separately from stocks of the same material purchased externally from vendors. You then select procurement type as the valuation category and internal and external as the valuation types.

Valuation Variant

The valuation variant is a costing variant component that allows different search strategies for materials, activity types, subcontracting, and external processing. For example, the search strategy for purchased and raw materials typically searches first for a price from the purchasing info record.

Valuation Variant for Scrap and WIP

This valuation variant allows a choice of cost estimates to valuate scrap and WIP in a WIP at target scenario. If the structure of a routing is changed after a costing run, WIP can still be valued with the valuation variant for scrap and WIP resulting in a more accurate WIP valuation.

Valuation View

In the context of multiple valuation and transfer prices, you can define the following views: – Legal valuation view – Group valuation view – Profit center valuation view

Work Center

Operations are carried out at work centers representing; for example, machines, production lines, or employees. Work center master data contains a mandatory cost center field. A work center can only be linked to one cost center, while a cost center can be linked to many work centers.

Work in Process

Work in process (WIP) represents production costs of incomplete assemblies. For balance sheet accounts to accurately reflect company assets at period end, WIP costs are moved temporarily to WIP balance sheet and profit and loss accounts. WIP is canceled during period-end processing following delivery of assemblies to inventory.

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Working with Business Partners in SAP S/4HANA

After completing this lesson, you will be able to:

• Work with business partners in SAP S/4HANA

The Business Partner (BP) Approach

Business partners (bp) in sap s/4hana.

From a technical perspective, the customizing object that you use to control customers and vendors in SAP ERP still exists in SAP S/4HANA. This is the account group and it is still needed for specific determination logic, such as controlling partner functions.

SAP ERP has some customer or vendor object model limitations:

Only one single address per master record is available.

There is no relation between a vendor and a customer for the same real world entity (no role concept).

You cannot model persons.

You cannot model time-dependency.

BPs in SAP S/4HANA have the following features:

Different roles share general data.

One BP can perform multiple roles, for example, customer and vendor (supplier).

One BP can have multiple addresses.

Time-dependent object attributes and relationships can be modeled.

They support a harmonized architecture across the whole system.

You create contact persons as separate BPs, linked with relationships.

The Customer/Vendor Integration (CVI) component ensures synchronization between BP objects and customer/vendor objects in the system. The customer and vendor master data tables are updated automatically after a BP is created or changed.

Using Customer/Vendor Integration (CVI)

Executing the conversion from customers and/or vendors to BPs requires multiple steps:

Preparation :

Implement SAP S/4HANA pre-checks according to the 'SAP S/4HANA Conversion Guide', in the 'Pre-Checks' chapter.

Activate the CA_BP_SOA business function.

Check CVI customizing and trigger any necessary changes. For example, the missing BP role category.

Define number assignments according to the 'SAP S/4HANA Conversion Guide', in the 'Introduce Business Partner Approach (CVI)' chapter.

First, you must implement a number of pre-checks. Next, you must activate business function CA_BP_SOA , check the CVI Customizing, and trigger any necessary changes. You must define number assignments according to the conversion guide.

Synchronization :

You use the synchronization cockpit (transaction MDS_LOAD_COCKPIT ) to synchronize the data (data load). For more, go to the chapter 'Introduce Business Partner Approach' of the 'SAP S/4HANA Conversion Guide'.

Conversion :

The conversion step is part of the system conversion from the SAP ERP system to SAP S/4HANA, on-premise. No additional CVI action is required.

Post Processing and Testing :

Finally, you must activate the post-processing direction BP to customer/vendor.

There is no impact on custom code. You need not adapt the custom code call to the previously used transaction codes because automatic redirection is in place.

Any interface for creating or updating customer or vendor master data has to now call CVI function CVI_EI_INBOUND_MAIN . You can no longer use IDocs or BAPIs for customer/vendor creation that do not call the CVI function CVI_EI_INBOUND_MAIN .

Business Partner Creation in SAP S/4HANA

One way to create BPs in SAP S/4HANA, is by using the SAP Graphical User Interface (SAP GUI) and entering the transaction code BP in the command field.

When doing this for a supplier, you need to create three types of data:

Client level data for the Organization with role 0000000 Business Partner (Gen.) .

Purchasing data for all Purchasing Organizations with role FLVN01 Supplier . If additional data for subranges is required, the subranges themselves and the subrange data can be defined in one step.

Accounting data for all Company Codes with role FLVN00 FI Vendor .

Another way to create BPs in the SAP S/4HANA system is by using the Manage Supplier Master Data app. This app allows a system user to create all data in one step. You only need to maintain the roles FLVN00 FI Vendor and FLVN01 Supplier. The role containing the general data is created automatically.

Business Partner Relationships

Definition :

A BP relationship represents the business connection between two BPs.

To create a relationship between two BPs, you must assign a BP relationship category to the BP relationship. The BP relationship category describes the characteristics of the BP relationship.

You can assign attributes to a relationship, such as a firm’s address for the contact person relationship. This prevents data being stored redundantly.

You can limit a relationship time by entering the start date and end date of the relationship. With this limit, it is possible to get an overview of periods, for example, periods in which certain BPs were contact persons for a company.

Integration :

You make necessary settings for relationships in the Implementation Guide (IMG) in customizing of the business partner under  Business Partner Relationships .

An Example :

Ms. Lopez at Hansen PLC is the contact person for company Smith PLC.

You create Ms. Lopez as a BP of the BP category Person and with the BP role BUP001 Contact Person .

You then create a contact person relationship with the relationship category is contact person of between BP Lopez (having the BP category  Person ) and BP Hansen PLC (having the BP category Organization ).

The firm’s address is assigned to Ms. Lopez and more data is created, such as the calling and visiting hours.

Business Partner Grouping and Customizing Settings

You determine the number range of a BP by a grouping, which you must select for a BP on the client level.

To define and analyze these groupings, you can use the following menu path in customizing: SAP Customizing Implementation Guide → Cross Application Components → SAP Business Partner → Business Partner → Basic Settings → Number Ranges and Groupings → Define Groupings and Assign Number Ranges .

The assignment of BPs to groupings is stored in table BUT000 .

You can display the assigned account group on the general vendor data tab page within the BP role Supplier .

You can maintain field selection for BPs under: IMG → Cross Application Components → SAP Business Partner → Business Partner → Basic Settings → Field Groupings . You can define field attributes at the levels of client, BP role, activity, and BP type. If different settings are maintained for the same field, priority rules apply.

The field selection priority rules within BP roles differ from the standard rules. In the standard logic, HIDE has the highest priority, followed by DISPLAY, MANDATORY, and OPTIONAL.

For BP roles, MANDATORY ( Required Entry ) has the highest priority, followed by OPTIONAL, DISPLAY and HIDE. For example, the Internet Mail Address (E-Mail) field is set as a required entry (MANDATORY) for the BP role FLVN00 FI Vendor and as a hidden entry (HIDE) for the BP role FLVN01 Supplier . When you maintain any supplier in the system, the field is a required entry, no matter which role you maintain.

Internally in the system, the BP still has an account group. The account group depends on the grouping and is assigned in table TBC001 . To maintain this table, navigate to SAP Customizing Implementation Guide → Cross Application Components → Master Data Synchronization → Customer/Vendor Integration → Business Partner Settings → Settings for Vendor Integration → Field Assignment for Vendor Integration → Assign Keys → Define Number Assignment for Direction BP to Vendor .

The Same Numbers check box in this activity decides whether BP master records and suppliers have the same numbers. If the check box is not selected, the number for the supplier is assigned through the account group.

Purchasing Categories in SAP S/4HANA

Purchasing categories are an SAP S/4HANA-specific business entity. Material groups can be assigned to purchasing categories to help organize and analyze spend. Purchasing categories are, for example, used in supplier evaluations and in real-time analytics for purchasing, where they can be used for drill-down and filtering.

Examples of purchasing categories could be plastic parts, metal parts, or chemicals. Besides material groups and planned spend, suppliers and employees can also be assigned to purchasing categories. A supplier can be assigned to several purchasing categories if required.

Create a new Business Partner and Explore its Configuration

Create a new business partner and explore its configuration - part 1, create a new business partner and explore its configuration - part 2, create a new business partner and explore its configuration - part 3.

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