application letter for refund of excess fees in college

Fee Refund Application

If you have already applied for admission to a school and paid fees for it, but later decide to transfer to another school, you can request a refund from the previous school’s administration and inform them of your desire not to be admitted. This can be accomplished by the student or his/her parents by submitting a fee refund application. Let us look at how to write a fee refund application and a few sample letters.

A fee refund application letter is a formal document in which you request a fee refund from the university or college to which you applied. It’s usually written after you’ve already paid the application fees and realize you won’t be able to attend the school. You must submit a fee refund application to your school’s principal, informing him or her of the problem. You can get a refund after the principal approves it.

Procedure for Obtaining a Refund of the Fee

• Write a letter of request to the college principal, explaining why you want the refund.
• Show the fee payment receipts to the administration department after approval to receive the refund.

Format for Fee Refund Application

To write an application for a refund of your paid fees, you must use the same formal letter format that we use for other official letters.

The Principal/Dean

Institution Name

Institution Address

Subject: Request Application for Refund of the Admission Fees

Body of the Letter: Mention the specifics and reasons for the fee refund.

Complimentary Closing

Sender’s Name

Sample Fee Refund Applications

Sample 1 –  fee refund application to the college.

IT Department

College of Engineering

10 th May 2022

Respected Sir/Madam,

I had applied for the IT Engineering course in your reputed college. My name is Sakshi Malik and my application number is 114728. I had also paid the first year’s fees of Rs. 1,52,000/- with transaction ID XXXXXXXX. But now that I’ve been accepted at VJTI in Mumbai, I’d like to drop out of this course and enroll at VJTI. I am sorry for all the trouble I have caused, but it is of utmost importance to me for accepting this enrollment offer from the other college.

As a result, I respectfully request that you cancel my enrollment and refund the application fee to State Bank of India account number XXXXXXXXXXXXX I hope you understand my situation and will refund my fee. In this regard, I will be grateful to you.

Yours faithfully

Sakshi Malik

Mobile: 9673XXXXXX

Email ID: [email protected]

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Sample 2 –  Fee Refund Application written by a Parent

The Principal

Orchid International School

15 th June 2022

With due respect, I would like to bring to your attention that my name is Amit Patel, and I am Sahil Patel’s father. For the coming school year, my son will be in class 8th, division B at your renowned school. I have already paid the full year fee for 8th grade. However, due to personal issues, our family must relocate out of state. Since my son can no longer continue his education here, I’d appreciate it if you could approve a fee refund. The transaction reference receipt number is XXXXXXX.

Please consider it as a gentle reminder and kindly arrange the refund at the earliest. I am providing my bank details again for your kind reference:

Account Number: _______________

Bank Name: _______________

Name of the Account Holder: _____________

IFSC: ________

Yours sincerely

Mobile: 938XXXXXX

Sample 3 –  Fee Refund Application to the School

Delhi Public School

Sector – 5, Road 2

10 th May 2020

Subject: Application for Refund of the Admission Fees due to COVID-19

I am Ramesh Gaitonde, the father of Vijay Gaitonde, who is in class 5 in section A and has an admission number of XXXX. I’d like to cancel my child’s admission because of the lockdown imposed as a result of the COVID-19 outbreak. Because he is already enrolled in online classes through K12 home school, and the lockdown has been reinstated across the country, there are fewer chances of schools reopening. As a result, I would like to request that you cancel his admission and refund Rs. 25,000 to account number XXXXXXXXXXXXXX.

For your convenience, I have attached the payment receipt to this letter. I will be grateful for your consideration.

Ramesh Gaitonde

(Attach Fee Payment Receipt)

Frequently Asked Questions

Q1. What is a fee refund application?

Answer. A fee refund application letter is a formal document in which you request a fee refund from the university or college to which you applied. It’s usually written after you’ve already paid the application fees and realize you won’t be able to attend the school. This can be accomplished by the student or his/her parents by submitting a fee refund application to the principal/dean of the institution.

Q2. Can I get a refund in the middle of the academic year?

Answer. Colleges will not refund fees in the middle of the academic year, but if you want to change colleges, you can get your original certificates by paying any remaining fees.

Q3. How do I go about requesting a fee refund?

Answer. You can apply for a fee refund using the same formal letter format that we use when writing any application to the Principal. You can write the application mentioning your child’s details, payment details, account details, reason for fee refund, and so on.

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How to Write a Fee Refund Request Letter

As college applications become more and more competitive, many students are finding themselves struggling to pay the associated fees. In some cases, these fees can be upwards of $100 per application. We shall help you write an application for refund of money from college.

Many universities are implementing policies that allow for a partial or full refund of the application fee or even tuition fees. To apply for a refund, students must write an argumentative letter of request which can be sent as an email or as hard copy.

Admission Fee Refund Letter

It is not uncommon for people to change their minds after paying an application fee. Perhaps they've decided the school isn't right for them, or they can't afford the tuition. Whatever the reason, it is possible to get a refund of your admission fee - but you will need to submit a formal letter requesting it.

The first step is to send your letter to the school's principal or financial department. In it, explain why you are requesting a refund and provide any supporting documentation. The school may require that you submit a copy of your receipt or other proof of payment.

Once your letter has been received, the school will review your request and determine whether or not to approve it. If approved, you should receive a refund of your admission fee within a few weeks.

Admission Fee Refund Letter Sample

Name Course enrolled in Desired university - Hello, my name is ____________ and I am writing to request a refund of my admission fee. I was recently accepted into ___________ University and have decided to attend that school instead. Enclosed please find a copy of my acceptance letter for your records. Thank you for your time and consideration.

Tuition Fee Refund Letter

A tuition fee refund request is a letter to the university’s administration asking for money back on a tuition payment.

Colleges and universities typically offer students a tuition fee rebate if they are not able to attend the course. Schools, on the other hand, do not charge fees in advance.

Educational institutions are increasingly offering students the option of receiving a refund on their tuition fees. To do this, they need to submit fewer documents than before.

Why Would You Want a Tuition Fee Refund?

One of the main reasons for applying for a refund is that the quality of education doesn't meet your expectations. However, there are many other reasons why students ask for their tuition fees back. Some may stop studying or take a hiatus in between semesters because they have shifted countries, do not have enough money or are getting married. They may also need a break from studying due to fatigue or some other personal reason.

Governments have advised universities and colleges to collect tuition in advance for no more than one year. This is meant to prevent students from accumulating a large debt during their studies.

A refund of tuition fees can be obtained by students who decide to leave their studies before the end of their course. The percentage of the refund will depend on how long they have been studying and can range from 50%-100%.

It may seem like a daunting task, but drafting a request for a refund of tuition fees is not as complicated as it seems. There are, however, certain things that can make the process more difficult and time consuming. This article lists all of these things so that you can successfully get all of the money that you deserve back from your university or college.

Letter Formatting

A format is an important part of any application for a refund from a college or university. If you are applying to a school that has its own format, it is best to follow it. To apply for a refund, you should write a letter to the company. You can use this sample template as a guide or ask them for their own template.

The recipient’s address is the first thing that should be included when applying for a scholarship. It includes things like the recipient’s designation, their university and city, and their country.

To help the recipient find the letter, it is helpful to include their address and when they received it. It is important to include the dates when you sent and received the application so that you can find it later.

Including the sender’s name and address in your application letter is an important step so that the recipient knows who it is from and can process it accordingly.

A subject line is a short description of what the application is about. It should be clear enough so that the reader knows what they are getting into before they even open the message.

The salutation is the part of the letter that starts with phrases like ‘Respected Sir’ or ‘Honorable Sir.’

The body of your application is the most important part because it’s where you explain why you would be a good fit for the job. It usually contains two to three paragraphs, which is plenty of space for you to explain your main argument.

The sender’s contact details should be included at the end of the letter. This is so they can be contacted if there is any confusion about what has been said or what needs to be done.

A Sample Fee Refund Letter

To, The Director, XYZ Institute. From, Name of Student  (roll number).   Karachi; May 12. I am writing to request reimbursement for the tuition fees that I have paid. The amount is $ I am writing because I need a refund of the tuition fees paid for the classes that I will be unable attend starting next week. Due to a new job in Islamabad, I will not be able study there for some time and therefore cannot attend your classes any longer. Therefore, it is requested that you provide me with the amount due by May 20 so that I can use it while looking for another educational institution in Pakistan and re-registering there before classes start on June 1st or before the deadline expires on May 31st if this is not possible. Your generosity would be greatly appreciated as this is an urgent matter and has financial implications for me which are difficult to overcome without your help. Thank you very much for your attention and kind consideration of this request which I hope will be approved by your institute as soon as possible so that I may proceed with my educational pursuits at another institution before classes begin on June 1 or before the deadline expires on May 31 if unable  to find an opening elsewhere . Please do not hesitate to contact me should you have any questions about my request or need more information; please feel free also send any reply using email instead if you prefer since it is easier than mailing letters back and forth which could take longer depending upon how long they are delayed in transit or how often they get lost along the way . My contact information is listed below: Phone number: xxxxxxxxxx Email address:  

Sample Letter Asking For Tuition Fee Discount

Dear Scholarship Committee, I am writing to explain my current financial situation and to request a tuition fee discount for the upcoming academic year. As you may already know, I have been a student in good standing at this school for many years. My academic record is excellent, and I have been involved in various extracurricular activities. Despite all of this, my family is currently facing some financial difficulties. My father recently lost his job, and as a result, money is tight right now. I am asking that the school waive my tuition fee for the upcoming academic year. I understand that there are many other students who also need financial assistance, but I hope that you will be able to help me out. Thank you for your time and consideration.

Wrapping up

Students should be sure to have a clear purpose when writing any type of document, especially a request for a fee refund. If you letter is not argumentative engough it will most likely result in the request being denied.

Different educational institutions have different departments that handle tuition fees and requests for refunds. If your school has a designated department for handling fee refunds, you should address your application to the department head or send it to the principal if there is no one else who can approve it. You need to include your full name, mailing address, and any other contact info so that they can get back in touch with you about your request if needed and also so that you know how to follow up on theirs if needed as well.

Also make sure not to leave any mistakes or typos when writing out your application because these will most likely cause them not take you seriously which could lead them not approving of your request or giving you less money back than what was originally intended.

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• Fee Refund Application

Fee Refund Application: How to Write and Sample Letters

If your fees have been paid and you want your refund for some reason, then write a fee refund application addressing the principal of your school informing about the issue. To write an application for a refund of fees paid, you must know the format for the same. Read the below article to know the format of writing the application for the refund.

How to Write an Application for Refund of Fees Paid?

Application fee refund from college, refund of admission fees in school due to covid-19, frequently asked questions on fee refund application.

In order to get a refund of the fees paid to the school, you will have to write an application mentioning the reasons behind the refund. There can be various reasons like, you get a better opportunity somewhere else, or you want to rethink the admission. Then you can stake a claim for the fees paid. In order to write an application for a refund of your fees paid, you will have to follow the formal letters format we use for other official letters.

The fee refund application should be written to the Principal of the institution following the format mentioned below.

From address

The Principal

Name of School

Respected Sir/Madam,

Body mentioning the details and reasons behind the fee refund.

(Signature)

The application for refund to the school is similar to any application to Principal which we often write. To know the format in detail, check the samples given below.

Samples of Fee Refund Application

Read below to check out samples of the fee refund application letter. The samples have been provided to help you make the refund process easier. You can refer to the samples provided below for a better understanding of the format and the language to be used while writing a fee refund application.

Akriti Sharma

4th Block, Jayanagar

Bhubaneswar

Date: 22nd February 2022

Jain University

Jayanagar, Bangalore

Sub: Request to refund the application fees paid

Respected Sir,

I had applied for the BA English course in your reputed university with application number 23889. I have paid an amount of Rs. 3000/- with transaction ID XXXXX for the application fee. But now I have got an admission at Oxford University, London, and I wish to discontinue the course here, and join the course at Oxford.

Therefore, I kindly request you to cancel my enrollment and refund the amount paid for the application fee to the account number XXXXXXXXXX, Axis Bank. I shall be highly obliged to you for the same

Yours faithfully

AKRITI SHARMA

Contact- 9999999999

Mail- [email protected]

2nd Main Road, Sector – 7

Navi Mumbai, Maharashtra

Marian International School

Sector-7, Navi Mumbai, Maharashtra

Sub: Refund the admission fees in School due to Covid-19.

Respect Sir,

I am Akash Jha, father of Nikhilesh Jha studying in class 2 in section C with admission number XXXX. He joined the school on 1st January 2022. I wish to cancel my child’s admission due to the imposition of lockdown following the COVID-19 outbreak. Since he is already attending online classes in K12 home school, and the lockdown is again imposed around the country, there are fewer chances of reopening schools now. Therefore, I would like to request you to cancel his admission and refund the amount of Rs. 25,000 to the account number XXXXXXXXXXXXXX in ICICI Bank.

I have attached the payment receipt along with the letter for your reference. I shall be highly obliged to you for any help you can provide.

Yours sincerely

Attachment:

• Payment receipt

What is a fee refund application?

A fee refund application is a letter to the principal or the head of an institution written to request a refund of the fee paid for the admission of a child.

How can I write an application for a fee refund?

You can write an application for a fee refund following the formal letter format which we follow while writing any application to the Principal. You can write the application mentioning the details of your child, the payment details, the account details, etc.

Do I need to provide any document along with the fee refund application?

You can provide a copy of the payment receipt as proof that the fees have been paid. You can also provide the bank details for making the refund to your account.

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• Letter For Refund Of Tuition Fees To School, College, Or University

Navigating financial matters with educational institutions can sometimes require clear and formal communication, especially when it comes to tuition fee refunds. To assist individuals in articulating their refund requests effectively, we have prepared four templates for different refund scenarios that may arise in schools, colleges, or universities. These templates cover situations such as change of circumstances, course cancellations, overpayment, and withdrawals within the refund period.Each template is carefully crafted to convey the request for a tuition fee refund in a respectful and professional manner. It is essential to customize these templates according to the specific circumstances, including providing relevant details and supporting documentation.By utilizing these templates, individuals can confidently address their tuition fee refund requests, ensuring that the institution is well-informed and can process the request promptly and accurately. Open and transparent communication is key to fostering understanding and cooperation in matters related to refunds, and these templates serve as a valuable resource in achieving that goal.Please remember that institutions may have specific policies and procedures regarding tuition fee refunds, and it is important to refer to those guidelines while composing the refund request.

Template Request for Refund of Tuition Fees - Change of Circumstances

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[Recipient's Name] [School/College/University Name] [Address] [City, State, ZIP]

Dear [Recipient's Name],

I hope this letter finds you well. I am writing to request a refund of my tuition fees for the [semester/academic year] due to a change in my circumstances.

Unfortunately, unforeseen personal reasons have arisen, which have made it necessary for me to withdraw from my studies at [School/College/University Name]. As a result, I am no longer able to continue with the academic program for the current term.

I understand the institution's policies regarding refunds, and I kindly request you to process my refund in accordance with the applicable guidelines. I have attached relevant supporting documentation to verify my withdrawal and eligibility for a refund.

I appreciate your prompt attention to this matter, as the refunded amount will significantly aid me in managing my current situation. If there are any additional forms or information required to expedite the refund process, please let me know, and I will provide it promptly.

Thank you for your understanding and cooperation. I hope to be able to rejoin the academic program in the future when circumstances permit.

[Your Name]

Template Tuition Fee Refund Request - Course Cancellation

I am writing to formally request a refund of the tuition fees paid for the [course/program name] at [School/College/University Name]. Unfortunately, I have been informed that the course has been canceled due to insufficient enrollment.

I had enrolled in this course with great enthusiasm, and I am disappointed that it will not be proceeding as planned. I understand that these decisions are beyond the institution's control and are made with careful consideration.

In light of the course cancellation, I kindly request that the full tuition fee amount be refunded to me at the earliest convenience. I have attached the necessary proof of payment for your reference.

I value the education and opportunities provided by [School/College/University Name], and I hope to explore other course options in the future. Your assistance in processing the refund promptly will be greatly appreciated.

Thank you for your understanding. If there are any further steps I need to take to facilitate the refund process, please let me know, and I will comply accordingly.

Template Tuition Fee Refund Request - Overpayment

I hope this letter finds you well. I am writing to request a refund of the tuition fees for the [semester/academic year] as there has been an overpayment.

Upon reviewing my financial records, I noticed that an additional payment was made for the tuition fees. I have verified this with my bank, and it appears to be an error on my part.

I kindly request that the excess amount be refunded to me as soon as possible. Attached to this letter is the relevant payment confirmation for your reference.

I apologize for any inconvenience this may cause and appreciate your prompt attention to this matter. Your assistance in rectifying this overpayment will be greatly appreciated.

Thank you for your understanding. Please let me know if there are any further steps I need to take to facilitate the refund process.

Template Tuition Fee Refund Request - Course Withdrawal within Refund Period

I hope this letter finds you well. I am writing to request a refund of my tuition fees for the [semester/academic year] as I have withdrawn from the [course/program name] within the refund period.

Due to unforeseen personal circumstances, I had to make the difficult decision to withdraw from the course before the specified deadline for refunds. I understand that the institution's policies allow for a refund of tuition fees within this period.

I kindly request that the appropriate amount be refunded to me as per the institution's guidelines. Attached to this letter is the necessary documentation to verify my withdrawal and eligibility for a refund.

I appreciate your prompt attention to this matter. Your assistance in processing the refund in a timely manner will be highly valued.

Thank you for your understanding. If there are any additional forms or information required, please let me know, and I will provide them promptly.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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10+ Fee Refund Application Samples For School College & University Students

Are you looking for a fee refund application sample for school, college, coaching, or university?

You’ve come to the right place! Our collection of fee refund applications will help you get your money back.

If you want to apply for a fee refund and need a little help getting started, we’ve got some sample letters for you to use as a guide.

Table of Contents

What is a fee refund application letter? 

A fee refund application letter is a formal document requesting a fee refund from the university or college you applied to. It’s usually written when you discover you cannot attend the school after you’ve already paid the application fees.

Application for fee refund from school Sample

To, The principal (Name of school)  (Address of school) 

Date- dd/mm/yyyy

Subject- Request for fee refund

Respected sir/madam, I’m (name) , an obedient student of your reputed school.

Due to some financial problems, my family is shifting to another city permanently. Unaware of this unprecedented event ,I paid my fees for this year. Since I can no longer continue my education here ,I’d appreciate it if you could offer a fee refund approval. My receipt number for reference is xxxxx.  I shall be really thankful for the same. 

Yours sincerely,  (Name)  (Class)  (Roll number) 

Application for fee refund from college sample

To, The principal (Name of college) (Address of college) 

Date-dd/mm/yyyy

Subject- Fee refund application

Sir/ma’am, My sincerest respect to you, I’m (name) and applied for admission cancellation a few months ago.

It’s been 3 months since I cancelled my enrollment but I haven’t received any fee refund as per your refund policy.I request you to please look into this matter. My fee receipt number is xxxxxx. 

I shall be obliged for your consideration and timely response.

Yours sincerely, (Name) 

Application for fee refund from coaching institute

To, The chairman/principal/director (Name of institute)  (Address of institute)

Sir/madam,  My name is (name) and I enrolled myself in your prestigious institution on dd/mm/yyyy. 

Unfortunately, we have to shift our home and I can’t study here further. I’d really appreciate it if you could grant me a fee refund and cancel my enrollment. My fee receipt number is xxxx.

With great respect, I hope you’ll consider my appeal. 

Yours faithfully,  (Name)  (Class/course)  (Roll no.)

Application for fee refund from university

To, The Dean  (Name of University) (Address of University) 

Subject- Application for fee refund

Respected sir/madam,  My name is (name) and I got enrolled in your university a few days back. My course is Bsc(Hons computer science) .

I recently got a seat in my desired university and I’d really appreciate it if you could please offer me a fee refund and cancel my enrollment. My fee receipt number is xxxx. 

I shall be really grateful for your understanding.

Yours faithfully, (Name) 

Application for fee refund due to covid-19

To,  The principal (Name of institution)  (Address of institution) 

Sir/madam,  I pay my sincerest respect to you, my name is (name) and I got enrolled in your institution a few days back.

As I don’t live in the same city and due to covid protocols , right now flights aren’t operating. Therefore, I applied to a college situated in my city. I would really appreciate it if you could cooperate and refund my fees. My fee receipt number is xxxx. 

I shall be really grateful for your kind support.

Yours faithfully,  (Name)  (Admission no.) 

Application for fee refund due to scholarship 

Sir/ma’am , 

My sincerest respect to you, I’m (name) and I got enrolled in your college a few days back. I come from a poor family and so, scholarship based admission is more feasible for me. 

I had applied to other colleges and fortunately, received a scholarship offer from one. I would really appreciate it if you could grant me a fee refund and cancel my enrollment. My fee receipt number is xxxxxx. 

I shall be obliged for your consideration.

Application for fee refund to principal

To , The principal (Name of school/college)  (Address of school/college) 

Respected sir/madam,  I’m (name) and I study in your renowned institution. (Mention your class or your course) 

My father serves in the army and got posted to another city recently. I can’t continue my educational journey further here and request you to please refund my fees , as I was unaware of this event. My fee receipt number is xxxx.

With great respect, I shall be grateful for your consideration. 

Yours obediently,  (Name)  (Roll no.) 

Application for admission cancellation and fee refund in college  

To , The principal (Name of college)  (Address of college) 

Subject- Application for admission cancellation and fee refund in college 

Sir/madam, My sincerest respect to you, I’m (name) and I got enrolled in your college a few days back for the course -(course name) 

I had applied to other colleges and fortunately, received an approval from my desired college. I would really appreciate it if you could grant me a fee refund and cancel my enrollment. My fee receipt number is xxxxxx. 

Yours sincerely, (Name) 

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About the author.

Golam Md is the founder of Applicationloop.in, a blog that is exclusively dedicated to providing helpful tips, Samples and advice on writing effective application letters.

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Fee Refund Request Application for College/School Students (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional fee refund request application for college/school students.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Fee Refund Request for College/School Students

First, find the sample template for fee refund request application for college/school students below.

To, The Principal, [Name of the School/College], [Address of the School/College], [City, State, Zip]

Subject: Application for Fee Refund

Respected Sir/Madam,

I, [Your Full Name], am a student of [Your Class/Year/Grade] in [Name of the Department if College], bearing the Roll Number [Your Roll Number]. I write this letter to kindly request for a refund of my fees.

Due to unforeseen circumstances, I am unable to continue my studies for the current academic year. I had paid the fees for the full academic year, but since I will not be attending the classes, I kindly request a refund of the same.

As per the rules and regulations of the institution, I understand that I am eligible for a partial/full refund (as applicable), as I am discontinuing before the commencement of the academic year/within the refundable period.

I am attaching a copy of the original fee receipt along with this application for your reference. The receipt number is [Receipt Number]. I humbly request you to process my request at the earliest as the funds would be of great help to me and my family during these challenging times.

I am thankful for the time and attention you have given to this matter. I am hopeful for a positive response and look forward to your understanding and assistance in this regard.

Yours sincerely, [Your Full Name] [Your Roll Number] [Your Contact Number] [Your Email ID]

Enclosures: Copy of the Fee Receipt

Below I have listed 5 different sample applications for “fee refund request application for college/school students” that you will certainly find useful for specific scenarios:

Application for Fee Refund Due to Course Change by College Students

To, The Principal, [College Name], [College Address], [City], [Postal Code]

Subject: Application for Fee Refund Due to Course Change by College Students

I, [Your Name], am a student of your esteemed institution, studying in [Your Department], bearing the Enrollment Number: [Your Enrollment Number]. I am writing this application to request the refund of my fees for the course that has been changed by the college administration.

Recently, I was informed that the college had made some alterations in the offered courses and, as a result, the previous course I had enrolled in ([Old Course Name]) has been replaced with a new course ([New Course Name]). Due to this sudden change, I have faced financial constraints, as I had already paid the fees for the earlier course in full.

I kindly request you to refund the fees paid for the [Old Course Name] and provide necessary guidance regarding the fees and other formalities for the new course ([New Course Name]). It will be a great help for me and my family during these challenging times, allowing me to continue my education at your esteemed institution without any financial stress.

I hope for your understanding and prompt action in this matter. I have attached the necessary documents, including fee receipts and course change notification, for your reference.

Thanking you in anticipation.

Yours sincerely,

[Your Name] [Your Department] [Your Enrollment Number] [Your Contact Number] [Your Email Address]

Application Requesting Fee Refund Following Unexpected Family Emergency for School Students

To, The Principal, [School Name], [School Address], [City, Date]

Subject: Application Requesting Fee Refund Following Unexpected Family Emergency

I, [Your Name], am a student of class [Your Class], section [Your Section] of your esteemed institution. I am writing this application to kindly request a fee refund due to an unexpected family emergency.

Due to unforeseen circumstances, my family has faced a severe financial setback. My father, who is our sole breadwinner, has been hospitalized after a sudden medical emergency. The treatment cost has escalated beyond our expectations, leaving us in financial distress.

In light of these challenging circumstances, I humbly request you to consider the refund of my school fees for the current academic year. This will significantly help my family in managing the medical expenses and ensuring my father’s recovery.

I would like to assure you that I am sincerely committed to my studies and have been a diligent student throughout my academic journey in this school. I am grateful for the support and understanding the school has always shown towards its students.

I hope that you will kindly consider my application and grant me the fee refund. I am enclosing my father’s medical documents as evidence of our situation for your reference.

Thanking you in advance for your understanding and support.

[Your Name] [Your Class and Section] [Roll Number] [Contact Number]

Application for Fee Reimbursement Resulting from Scholarship Approval for College Students

To, The Principal, [College Name], [College Address], [City], [Date]

Subject: Application for Fee Reimbursement Resulting from Scholarship Approval for College Students

I am [Your Name], a student of [Course/Stream] in your esteemed college, bearing the roll number [Your Roll Number]. I am writing this application to request fee reimbursement following the approval of my scholarship under the [Name of Scholarship Scheme] for the academic session [Year]. I belong to an economically weaker section of society, and obtaining this scholarship will significantly reduce the financial strain on my family.

I have been performing well academically and have maintained a good attendance record, making me eligible for the scholarship. I have enclosed a copy of my scholarship approval letter as well as other relevant documents to support my claim. Please do the needful and reimburse the fees paid for the current academic session as per the terms and conditions laid out by the scholarship scheme.

I am grateful for your assistance and understanding in this matter, and I hope my request will be considered favorably. If you require any additional information or documentation, please do not hesitate to contact me.

[Your Name] [Your Roll Number] [Course/Stream] [Contact Details]

Application for Fee Refund after Withdrawing from Extra Courses for School Students

To, The Principal, [School Name], [School Address], [City], [Date]

Subject: Application for Fee Refund after Withdrawing from Extra Courses

I, [Your Name], am a student of Class [Your Class] in your esteemed institution. I am writing to request a refund of the fees paid for the extra courses I had enrolled in at the beginning of the academic year.

Due to unforeseen personal reasons and schedule constraints, I am unable to continue with these extra courses. I have officially withdrawn from them and would like to request a refund of the fees paid towards them. The details of the extra courses and the fee paid are as follows:

1. Course Name: [Course 1] Fee Paid: INR [Amount 1]

2. Course Name: [Course 2] Fee Paid: INR [Amount 2]

I understand that the school might have a specific refund policy, and I am willing to accept the refund as per the guidelines. I kindly request you to consider my circumstances and process my refund at the earliest. I have attached the necessary documents supporting my withdrawal and fee payment.

Thank you for your understanding and assistance in this matter. I am grateful for the opportunities provided by the school and its commitment to the all-round development of its students.

[Your Name] Class: [Your Class] Roll Number: [Your Roll No.] Phone: [Your Contact Number]

Application Filing Fee Refund Due to Medical Issues for College and School Students

To, The Principal, [Name of the Institution], [Address], [City], [Pin Code]

Subject: Application for Filing Fee Refund Due to Medical Issues

I, [Your Name], a student of class [Your Class/Year] in your esteemed institution, kindly request a refund of the filing fee for the [Name of the Examination/Event] held on [Date of the Examination/Event]. Unfortunately, I could not appear for the said examination/event due to severe medical issues that required immediate attention.

I had been suffering from [Name of the Medical Condition] since [Date of the Onset of the Condition], which rendered me incapable of attending the examination/event. I have attached the medical certificate issued by my attending physician, Dr. [Doctor’s Name], who has advised me to take complete rest during the period of the examination/event to ensure a speedy recovery.

Considering my genuine medical concerns, I kindly request you to refund the filing fee of INR [Amount] that I had paid for the examination/event. I am aware that the fee is generally non-refundable, but I hope that you will understand my situation and consider my request for an exception in this case. Your kind understanding and support in this matter would be deeply appreciated.

Thanking you in advance for considering my application.

Yours sincerely, [Your Name] [Your Class/Year] [Roll Number/Registration Number] [Contact Number/Email] Date: [Date of Application]

How to Write Fee Refund Request Application for College/School Students

Some writing tips to help you craft a better application:

• Start by addressing the appropriate authority such as the principal, registrar, or fee department.
• Mention your full name, course/program, and registration or roll number.
• State the reason for your fee refund request, such as financial hardships, medical reasons, or withdrawal from the course.
• Include the relevant dates, such as admission and withdrawal dates or dates of fee payment.
• Provide details of the fee paid, including the amount and any transaction details if available.
• Attach any relevant documents, such as medical certificates, withdrawal forms, or bank statements as proof.
• State your request clearly and professionally, using polite language and a formal tone.
• Include your contact information for any follow-up discussions or queries.
• End the application with a sincere thank you and your full name and signature.
• Proofread the application for spelling and grammar errors before submitting.

Related Topics:

• Late Fee Submission Application and Explanation
• Full Fee Concession Application for Students
• Transfer Certificate (TC) Withdrawal Request

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Request Letter to School for Refund of Tuition Fee Overpayment Sample

To, The Principal, ________ (Name), ________ (Address)

Date: __/__/____ (Date)

Subject: Requesting a refund for overpayment of tuition fees

Sir/ Madam,

Most courteously, I would like to inform you that my name is _______ (Name) and I am writing this letter for my ________ (Son/ Daughter) studying in _________ (Class) of your reputed school i.e. _______ (School Name). His/ Her admission number is ____________ (Admission Number).

I am writing this letter to bring into your kind consideration that due to some technical error/ misunderstanding, I made a payment of ________ (Amount) in regard to the fee payment of _________ (month/quarter/year) which was due on __/__/____ (Date). The due amount was _________ (Due amount) but I made a payment of _________ (Amount).

Therefore, I request you to you kindly refund the exceeded amount which I paid. I shall be highly obliged for your kind support.

Thanking you, _________ (Signature), _________ (Name), _________ (Contact Number)

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Application for Refund of Fees Paid to Principal

If you want to get a refund of your fee paid to the school/college then you need to write a request letter to the principal. After approval of the principal, you can get a refund.

Most of the time schools and colleges will refund the money in case the reason is genuine .

What is the procedure to Get Refund the Fee

• Write a request letter to the college principal, by mentioning the reason why you want to get the refund.
• After approval, show the fee payment receipts to the administration department to get the refund.

Application for Refund of Money from College/University

The Principal,

College/University Name,

Sub: Application for fee refund.

My name is ________(your name) student of _______(course name) in your college. I am writing this letter to request you to refund my admission fee, because I got admission in ________________(college/university name) with my desired group of ______(course name).

I hope you understand my situation and refund my fee paid to you. I shall be grateful to you in this matter.

Thanking you.

Application for Refund of Fees (When Admission Cancels)

College Name,

Sub: Fee refund application.

Dear Sir/Madam,

I am ___________(your name), paid admission fee in  your college/university to study ______(course name). But due to some personal reasons, I want to cancel my admission.

So I request you to please refund my admission fee which I have paid, it will be a great help to me.

I shall be thankful to you in this regard.

Yours faithfully, Your name.

Application for Fee Refund due to Covid-19

My name is _________(your name) writing this request letter to cancel my admission and refund my fee amount. Due to Covid 19, I am not able to join your college.

So kindly cancel my admission and refund the admission & tuition fees which I have paid in your college.

I shall be grateful to you in this matter.

Application for Refund of Fees Paid Twice to Principal

Sub: Excess Fee refund application.

I am _________(your name) accidentally overpaid the fee. The actual fee amount is Rs __________(actual fee) but I have double paid the amount of Rs. _______.(Amount).

So I am requesting you to kindly refund the excess fee of Rs. ___________ paid by me.

Also please find the enclosed copies of fee receipts along with this letter.

I shall be obliged to you in this regard.

Yours sincerely,

Email for Refund of Fees Paid

Sub: Fee refund request due to admission cancellation.

With due respect, I,___________(your name), writing this email to request you to cancel my admission and refund my fee.

I got a seat in my dream  ________________(college/university), where I would like to pursue my studies.

Hope you understand my situation and refund my fee amount.

Will Private colleges and schools refund the money?

Yes, they will refund the money if you make your request before the admissions get closed. Once admissions get closed then the chances of getting a refund is difficult.

What to do if colleges or schools refuse to refund the fee?

You can complain about them in a consumer forum, they will take necessary actions.

Can I get the fee refund in the middle of the academic year?

Colleges will not refund the fee in the middle of the academic year, but if you want to change the college then you can get your original certificates by paying any balance fee amount.

• Application for transfer certificate after 10th & 12th.
• Request letter formats for extension of fee payment.

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Letter to college administration for refund of excessive fees paid.

Sample application format for College Fee Refund . You should show proper cause in a formal manner. You can modify this format as your requirement. Necessary changes can be done.

Sample Letter to College Administration for Refund of Excessive Fees Paid

The Finance Department

Aston University,

Birmingham, UK

Subject: Application for Fee Refund

I am a computer science undergraduate student at this Institute with the roll number 1101-CS-2022. I started at the department of computer science in the first week of January. This letter is to request a complete refund of my 7000 Great Britain Pound tuition charge. According to the College’s refund procedures outlined in the Student Manual, a full refund will be issued if the student withdraws from the course within six weeks of its start date. I am within that limit, as evidenced by the included withdrawal paper.

I am compelled to discontinue this course due to an automobile accident in which I broke both of my legs. I will be unable to attend the class for the next seven weeks (two months) since I will be having physical therapy. A note from my doctor, DR Harry Styles, as well as a copy of the hospital records, are enclosed. Thank you for your time and consideration in this situation; I look forward to obtaining the full refund.

If you have any queries or want further information, please contact me at 002124587 or [email protected].

Request Letter for Refund Fees

Respected Madam,

With all due respect, it is stated that I am an enrolled student at your prestigious university. My name is Harry Ali and I am a student of your university’s political science department with a roll number of 767900. I was happy studying at your university and I enjoy being here in the UK but as you may be or may not be aware that I originally belong to India. I have my parents back there in my country, I live alone here.

But last week my parents got into a severe accident and they both faced heavy injuries. I request you to please refund my fee for this semester as your policy says that I can if an important issue arrives. I need this money to get back home and pay the medical expenses of my parents so that I can be fit and sound and I can easily pay attention to my studies instead of getting worried about my parents all the time.

I am hoping for a quick and positive response, I hope that you will take my issue at an urgent speed and help me out in every way you possibly can. Thank you for your time.

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Fee Refund Application – 5+ Samples, Formatting Tips, and FAQs

Are you looking for a comprehensive guide on fee refund applications in India? Look no further! In this article, we will discuss everything you need to know about submitting a fee refund application in India. Whether you’ve overpaid your college tuition fees, cancelled a booking, or been rejected from a school, this guide is for you.

In this article, we will provide you with step-by-step guidance on writing a fee refund application, starting from the various situations in which you can submit such an application to the required documents and the refund receiving process. We understand that writing such an application can be a little overwhelming, and that’s why we’ve included sample formats to help you get started.

Our goal is to provide our readers with valuable information that they can use to make their fee refund application process a little bit easier. We intend to do this by presenting the most up-to-date and comprehensive information in a way that is easy to understand.

So, whether you’re a student who overpaid your tuition fees, a consumer who purchased a product or service that didn’t meet your expectations, or a customer who cancelled a booking, this guide will walk you through the process of submitting a fee refund application in India. Let’s get started!

Learn More:

• Application for Fee Concession Due to Financial Problems 
• Application to the Bank Manager for Refund of Money
• 1 Sample Application for Fee Refund from School
• 2 Simple Application for Fee Refund from College to Principal
• 3 Application for Fee Refund from Coaching Institute to Director
• 4 Sample Application for Fee Refund from University
• 5 Sample Application for Fee Refund due to Scholarship
• 6 Format & Sample Application for Fee Refund to Principal
• 7 Example Application for Admission Cancellation and Fee Refund in College
• 8.1 Components of a Proper Fee Refund Application
• 8.2 Structuring the Fee Refund Application
• 9.1 What documents are required for the fee refund process?
• 9.2 What is the duration of the fee refund process?
• 9.3 Can I request a fee refund in the middle of the academic session?
• 9.4 Do I need to submit a request for admission cancellation separately for fee refund?

Sample Application for Fee Refund from School

To, The Principal, [School Name], [Address], City – [Postal Code]

Subject: Application for Fee Refund from School

Respected Sir/Madam,

I, [Your Name], was admitted to your school for [Grade/Class] and paid the fee for the academic year [Year]. But due to certain reasons, I am unable to continue my studies and would like to request a refund of my fee . I have attached the payment receipt and necessary documents required for the refund process. Kindly consider my request and refund the fee at the earliest.

Thanking You, [Your Name], [Class/Grade], [Section]

Simple Application for Fee Refund from College to Principal

To, The Principal, [College Name], [Address], City – [Postal Code]

Subject: Application for Fee Refund from College

I, [Your Name], was admitted to your college for [Course Name] and paid the fee for [Semester(s)/Year]. But due to (personal/health/financial/other reasons), I am withdrawing from the course and would like to request a refund of my fee. I have attached the payment receipt and necessary documents required for the refund process. Kindly consider my request and refund the fee at the earliest.

Thanking You, [Your Name], [Course Name], [Roll Number]

Application for Fee Refund from Coaching Institute to Director

To, The Director, [Institute Name], [Address], City – [Postal Code]

Subject: Application for Fee Refund from Coaching Institute

I, [Your Name], had enrolled in your [Coaching Course Name] and paid the fee for [Duration/Session]. Due to (personal/health/financial or other reasons), I am unable to continue with the course and would like to request a refund of my fee. I have attached the payment receipt and necessary documents required for the refund process. Kindly consider my request and refund the fee at the earliest.

Thanking You, [Your Name], [Course Name], [Batch Number]

Sample Application for Fee Refund from University

To, The Registrar, [University Name], [Address], City – [Postal Code]

Subject: Application for Fee Refund from University

I, [Your Name], was admitted to your university for [Course Name] and paid the fee for [Semester(s)/Year]. Due to (personal/health/financial/other reasons), I am withdrawing from the course and would like to request a refund of my fee. I have attached the payment receipt and necessary documents required for the refund process. Kindly consider my request and refund the fee at the earliest.

Sample Application for Fee Refund due to Scholarship

To, The Principal/Director/Registrar, [Institute/College/University Name], [Address], City – [Postal Code]

Subject: Application for Fee Refund due to Scholarship

I, [Your Name], was admitted to your [Institute/College/University Name] for [Course Name] under the [Scholarship Name] Scholarship and paid the fee for [Semester(s)/Year]. However, due to (personal/health/financial/other reasons), I am unable to continue with the course and request a refund of the fee paid by me. I have attached the payment receipt and necessary documents required for the refund process. Kindly consider my request and refund the fee at the earliest.

Format & Sample Application for Fee Refund to Principal

To, The Principal, [Institute Name], [Address], City – [Postal Code]

Subject: Application for Fee Refund to Principal

I, [Your Name], had paid the fee for [Course/Grade] at your institute. Due to (personal/health/financial/other reasons), I am withdrawing from the course and would like to request the refund of my fee. I have attached the payment receipt and necessary documents required for the refund process. Kindly consider my request and refund the fee at the earliest.

Thanking You, [Your Name], [Course Name/Grade], [Roll Number]

Example Application for Admission Cancellation and Fee Refund in College

Subject:  Application for Admission Cancellation and Fee Refund in College

I, [Your Name], had taken admission to your college for [Course Name] and paid the fee for [Semester(s)/Year]. However, due to ( personal reasons /health reasons/financial reasons/other reasons), I am unable to continue with the course and would like to cancel my admission and request a refund of my fee. I have attached the payment receipt and necessary documents required for the cancellation and refund process. Kindly consider my request and proceed with the cancellation and refund at the earliest.

Fee Refund Application Format: Things to Consider

Submitting a fee refund application can be a daunting process, but with the right format, it can be a lot easier. In this article, we will discuss the components of a proper fee refund application and how to structure your application to increase your chances of success.

Components of a Proper Fee Refund Application

A good fee refund application will have the following components:

• Identification details: Start by providing your name, address, contact number, email address, and any other relevant details that can help the organization identify you.
• Reason for refund: Clearly state the reason for the refund. If possible, provide supporting documents like receipts, invoices, and bank statements to strengthen your case.
• Date of transaction: Indicate the date of the transaction, details of the payment as well as any reference numbers that you may have received.
• Refund amount: Clearly state the amount you are seeking as a refund and provide a detailed breakdown of how you arrived at that figure.
• Bank details: Include all relevant bank information including account name , bank name, account number, and IFSC code. This will ensure that the refund is processed without any errors.
• Signature: The application should be signed by the applicant, with a clear indication of their relationship to the transaction (if applicable).

Structuring the Fee Refund Application

The structure of your fee refund application is critical to its success. An excellent way to structure your application is to follow the format below:

• Opening: Begin with a standard salutation such as “Dear Sir/Madam” or the name of the person in charge of handling refunds. State the purpose of your application and introduce yourself briefly.
• Body: In the body of the application, provide a clear and concise account of the transaction and the reason for the refund. Use a formal tone, and be specific about dates, amounts and any reference numbers.
• Supporting Documentation: Mention any additional documents that you are attaching to your application to support your claim.
• Closing: Conclude the application by thanking them for their time and consideration, and include your contact information so they can get in touch with you if necessary.

By following the guidelines above, you will be able to structure a strong fee refund application that increases your chances of getting your money back.

In conclusion, a well-structured fee refund application is crucial to obtaining a refund for any erroneous payment or transaction. Be sure to include all the necessary components by following a structured approach, and your submission will be nothing but impressive.

What documents are required for the fee refund process?

The necessary documents required for the fee refund process are the payment receipt, admission/scholarship letter, identity proof, and a written application explaining the reason for the request.

What is the duration of the fee refund process?

The duration of fee refund may vary from institute to institute. It can take anywhere from a few days to a few weeks.

Can I request a fee refund in the middle of the academic session?

Yes, you can apply for a fee refund in the middle of the academic session. However, the refund amount may vary depending on the institute’s refund policy.

Do I need to submit a request for admission cancellation separately for fee refund?

Yes, if you have taken admission and paid the fee, and wish to cancel it, you need to submit a separate application for admission cancellation and fee refund.

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Sample Application format for College Fee Refund

[These are sample application format for College Fee Refund. You should show proper cause with formal manner. You can modify this format as your requirement.]

Date…

Accounts Officer,

College Name…

College Address…

Subject: Application for fee refund

Respected Sir,

It is stated that I want a fee refund as per the admission policy since I do not want to continue studying at your college. The admission application was processed on the condition that if a student wished to change their desired subject or did not wish to continue with the college they will be granted a full or partial fee refund depending on the time of their application. (show your actual problem and situation).

I have not found the college as I desired and I have been granted admission to another one of my liking. Since I am applying after one week of classes has lapsed I am eligible for a refund on a partial basis. I request you to process my request and refund the fee I submitted by half since I need the money to fulfill my due in the other college as well.

Yours Truly,

Name…

Sec./Roll…

Registration no…

Another format,

Sub: Application for fee refund

I am a student at this Institute (Section, Roll/registration no. and department name). I was enrolled in the (Department name) that began on (DATE). This letter is to request a full refund of my tuition fee (Amount of money).

According to the refund policies of the College written the Student Manual, a full refund will be granted if the student withdraws from the course within six weeks from the beginning of the course (Institution rules). As you can see from the enclosed withdrawal slip, I am within that limit.

The reason I am forced to withdraw from this course is that of a car accident in which I broke both my legs. (show your actual problem and situation). I will be undergoing physical therapy for the next eight weeks (two months) and will not be able to attend class. Enclosed is a letter from my physician, (DR. NAME), as well as a copy of the hospital records. Thank you for your attention to this matter, and I look forward to receiving the full refund.

If you have any questions or need further information, I can be reached at xxx-yyy-zzz or at [email protected].

Apologized Letter to Customer for Suffering Inconvenience

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knustportal

How to request for refund of excess fees in knust.

In this article, we will guide you through the process of requesting a refund and getting back the money you’re entitled to.

we’ll walk you through the simple steps on how to request for refund of excess fees in KNUST. From filling out the refund form to providing the necessary documentation, we’ll make sure you’re well-prepared.

Whether it’s an overpayment or a fee adjustment, KNUST has a straightforward process in place to ensure you how to request for refund of excess fees in KNUST.

Table of Contents

HOW TO REQUEST FOR REFUND OF EXCESS FEES IN KNUST

The majority of students in Kwame Nkrumah University of Science and Technology (KNUST), find paying of fees in general (both tuition and accommodation) , very difficult.

Sometimes, financing issues can cause a student his education. The fee structure in the university is made in a way that, it does not support the average income earner parent and student in the country.

Guardians have to find a regular and good source of income in order to finance the education of their wards in the university effectively

Students who are fortunate enough to receive scholarship packages   which comes in to support them and partially or fully lift some of the financial burdens on them.

The select few for these packages stand a chance of sailing through the entire term of their university education fully catered for. Normally, scholarships are paid by the awarding institutions in excess of a certain amount than stated in the bill of the recipient of the award.

This excess money is to support the minor expenses of the recipient of the award to make his/her education less financially burdensome. After payment has been made into the account of the student, he/she can refund the excess amount from the fees account to their personal accounts at any moment they choose.

Moreover, some students just make the mistake of overpayment of fees into their fee account. Students who make this mistake are also entitled to  refund of those excess moneys. Refund will however be made to the person or organization that made the fee payment using the following steps to secure a refund of surplus fees paid.

STEPS IN REQUESTING FOR A REFUND OF FEES

• Write a refund letter addressing it to the Finance Officer, stating your reason for wanting to make a refund. Should be brief and concise.
•   The letter should include the following:

– Reference Number (S t udent ID)

         – Bank Account details (Name of Bank, Branch, Name of account, Bank    

            Account Number)

              Note : The account provided is what the money will be sent through

• Attach a photocopy of the receipt of the latest fee payment YOU made at the bank — Emphasis on payments made by yourself
• Attach a print out of your KNUST Fee Statement
• Do not forget to sign all necessary documents before submission to the Finance office at the main Administration of the school

The processing of the refund is not subject to a fixed timeframe. P rocessing varies per the number of refund letters that need to be processed in bulk. However, it should be noted that refund takes at least, one month from the date of issue.

IMPORTANT DETAILS TO NOTE ON THE REFUND LETTER

• Write your name in full name
• Indicate your index number
• Program of study
• Indicate the requested amount .

For more information visit  Knust.edu.gh

BELOW IS THE FORMAT FOR THE REFUND LETTER:

The Finance Officer, Kwame Nkrumah University of Science and Technology, Date: …………………… ….. Dear Sir/ Madam,

 A REQUEST FOR REFUND

My name is NAME, a …… ….( Year and program; e.g. Second-year Petroleum engineering)… . student of this noble institution with student ID:… ………..

I write to request for a refund of an amount of ………… ….. in my student account. This amount is to be paid into my personal bank account with details as follows:

Bank Name: ………………. Branch: …………………… Account name: ……………… ….. Account Number: ………………. This amount was paid in my name by the GNPC Scholarship Fund on the 4th May, 2018. I hope my request will be accepted with due consideration. Thank you. Yours faithfully, ………………………………. FULL NAME.

• How To Apply for KNUST Transcript (TranSwift)

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