application letter header

Your Quick Guide to Cover Letter Headings

Let’s say you just wrote the best cover letter ever conceived by any mortal being. But no matter how amazing it is, this genius creation is completely and utterly useless if after a hiring manager or recruiter reads it, they can’t reach out and invite you to an interview or find out anything more about you. And hiring managers are busy people, so you want to make that all as easy as possible by including a clear, professional cover letter heading.

Here’s what to include in a cover letter heading, answers to some common questions, a template, and three examples of what your end product should look like.

What should you include in your cover letter heading?

Your cover letter heading should always include your:

• Location : No need to include a street address. City and state alone usually does the trick nowadays. If you’re applying from out of the area (and it’s an in-person role or remote job that requires you to be in specific states, for example) you might add “Relocating to:” or whatever describes your situation so the hiring manager knows you didn’t make a mistake.
• Email address: Keep it professional and don’t use your current work email.
• Phone number: Personal cell or home number, please!

You might also include the following depending on the situation:

• Pronouns : If you’re comfortable sharing.
• LinkedIn URL: If you have a LinkedIn profile (and in most cases you should), add it to your heading so hiring managers can easily learn more about you.
• Other relevant URLs: If you have a personal website or portfolio that’s relevant to the job you’re applying to, go ahead and link it right on your resume. You can also add links to social media profiles if they’re professional and help show you’re qualified for the job.

Traditional business letter formatting dictates that you also include the name and address of the recipient in your heading. Since no one sends cover letters through the mail anymore, you typically don’t need to worry about this. However, Smith says, it “could be relevant if you’re applying to a traditional, formal company.”

Should your cover letter heading match your resume heading?

If you’re submitting your cover letter as an email attachment or uploading it to a job application, “Be sure the cover letter heading matches your resume,” Smith says. That could mean copying the same exact heading or including all the same information if you’d like. But most importantly, make sure there are no discrepancies—for example, the same phone number and email address should appear on both documents. “I’ve seen it all,” Smith says, “and it gets confusing when job seekers include multiple ways to contact them.”

Does your cover letter heading go in the header of the document?

If you’re submitting your cover letter online, chances are both it and your resume will pass through an applicant tracking system (ATS). ATSs are programs used by employers to organize candidates, and while they’re advanced, they’re not perfect. Some ATS software will drop header and footer text when displaying cover letters and resumes to hiring managers. So better to play it safe and put your cover letter header at the top of the main text of the document.

Even if you’re using identical headers between your cover letter and resume in the same document, copy and paste rather than using the header function.

What if you’re sending your cover letter in the body of an email?

If you’re sending your cover letter in the body of an email , an actual heading is unnecessary—and might lead to some confusion on the other side. Instead, Smith recommends that you use the subject line as an opportunity to include your name and the job title you’re applying for upfront, and then “include typical heading info in your email signature,” Smith says. That means sign off with your name, and add your phone number, location, pronouns, and relevant links below that.

Cover letter heading template

If you want a no frills cover letter template, you could copy and paste our template below—we won’t tell anyone. (If your cover letter is going into an email, just paste this at the end rather than the beginning.) Feel free to play with the formatting—for example, by making your name larger, combining some info onto the same lines, adjusting the spacing, or using bold, italics, and—for the links only to avoid confusion—underlines. Just don’t forget to delete any fields you’re not including.

[Full Name] [Pronouns] [City, State] [Email address] [Phone number] [Linkedin URL] | [Personal website, portfolio, or relevant social media profile url]

Cover letter heading examples

Here are a few example cover letter headings:

Thomas Chang he/him Chicago, IL [email protected] 555-555-5555 www.linkedin.com/in/tchang98

Alia Farukh Relocating to: Washington, DC [email protected] | 999-999-9999 | she/her www.linkedin.com/in/art-alia-farukh | alia.art.net

Benjamin Andrew White Phone: 111-111-1111 — Email: [email protected] — Pronouns: he/they LinkedIn: www.linkedin.com/in/benjamin-andrew-white-writer Portfolio: bennydrewwrites.com — Twitter: @bennydrew

How to Start a Cover Letter To Keep Recruiters Reading

Customers Interviewed by:

Writing a good cover letter starts with the first word, so you need to know how to start a cover letter right.

Starting a cover letter on the right note is crucial to grab the recruiter’s attention. Whether you’re struggling with a blank document or have a solid foundation, a cover letter needs a punchy opening to make an impact on the hiring team.

What are the key ingredients to starting the perfect cover letter?

Here’s what we’ll cover in this article:

• What to include in your cover letter header.
• How to start a cover letter greeting.
• How to write an impressive cover letter opening paragraph.
• How to start a cover letter off strong.
• Examples of how to start a cover letter.

Each puzzle piece of your cover letter opener creates a detailed picture of who you are as a candidate. It proves to the recruiter that you’re worth contacting for a job interview . Make a standout first impression with your cover letter by including:

• A header with your contact information.
• A personalized greeting.
• A powerful opening statement.

Create your cover letter with AI to customize it for the job description. Optimize your cover letter and resume with Jobscan to get more interviews.

What to include in a cover letter header

The top of your cover letter should include a header with your critical contact information, like:

• Your name and professional title.
• Your phone number.
• Your email address.
• Your LinkedIn profile link.

You can also include other relevant links. These could be to your portfolio website, GitHub, Medium profile, or other industry-specific resources. They will help the recruiter understand your skills.

Include the date, the recipient, the company name, and the address or location of the organization. (This will depend on whether it’s an in-person, hybrid, or remote environment.)

Below is an example of a cover letter including personal information in the header with the date and company information below. This example was created with the Jobscan Cover Letter Generator .

Use our Cover Letter Generator to save yourself time writing your cover letter. The header section will auto-populate based on your resume, so all the details match perfectly.

How to write a cover letter greeting

If you usually start your cover letters with “Dear Sir/Madam” or “To whom it may concern,” it’s time to reinvent your greetings. Not only is this a boring way to start a cover letter, it can come across as lazy.

With a little investigation, it’s easier than ever to find the names of the recruiters or hiring teams. By taking a little time, you can personalize your greeting to boost your chances of a recruiter reading your cover letter from start to finish.

Beat out the 84% of job seekers who don’t find the hiring manager’s name to personalize their applications and go the extra mile.

How can you find the right person to address in your cover letter?

Turn to LinkedIn or the organization’s website.

On LinkedIn, you can either search for the company’s recruiter or talent acquisition team members. Or you can go to the “People” tab of their LinkedIn page to explore the current employees.

Suppose you’re looking for a job at PCL Construction and want to find the name of the recruiter who will likely be reading your cover letter. You can go to the search bar and find the recruiter managing that department by city.

With just a quick search, you’ll find the hiring team members in charge of the role you’re applying for!

You can also go directly to a company’s website and look for the “Team” or “About Us” page for information.

Targeting a greeting to a specific person is easier to do in smaller organizations. If you’re applying for a role at a large company, you can still write an engaging but more general greeting on your cover letter, such as:

• Dear [Department] Hiring Manager,
• Dear [Department] Team,
• Dear [Director of or Head of] Department,
• Dear [Company Name] Hiring Manager,

How to write a powerful cover letter opening paragraph

Recruiters spend just seven seconds scanning a candidate’s application , so it’s critical to capture their attention in the first line.

Be concise in your cover letter and choose your words with the desired impact in mind. Avoid falling into the old traps of opening your cover letter by stating what role you’re applying for and how you found it. Remember, you have a precious few seconds to illustrate how you can help the organization fulfill its needs, so make every sentence count.

Read the examples below and ask which one will have a greater impact on employers.

“I am thrilled to apply for the Research Analyst position at YouGov, where my experience in leading market research projects that boosted client engagement by 25% and my expertise in data interpretation have consistently delivered actionable insights and strategic recommendations. Using my skills in analyzing primary research data, I’m looking forward to helping your organization make data-backed decisions to drive growth and profitability in your projects.”

“I am excited to apply for the Research Analyst position at YouGov, an esteemed global online research company well-known for its accurate data and market insights. With my background in managing market research projects, interpreting data, and delivering actionable recommendations, I believe I can contribute significantly to your team.”

The point of your cover letter isn’t just to restate your skills from your resume . You need to prove the impact of your skills and how you’ll bring that impact to the organization.

It’s not about you, it’s about the company’s needs.

Tips for writing a strong cover letter opener

Now that you know what puzzle pieces you need to start a cover letter right, here are some tips to help wow the recruiter with its content.

1. Let your enthusiasm and passion shine through

Your resume illustrates your skills and qualifications , but your cover letter is the place to tell a story. Share what company qualities excite you, what draws you to the organization’s mission or values, and what direct experience you have with the company’s product or service.

Communicating your enthusiasm gives the recruiter an idea of how engaged and dedicated you’ll be to your performance.

With over five years of hands-on experience in property management, I am deeply passionate about creating exceptional living experiences for residents. Your industry-leading services and premium standards in property management systems make me excited about the opportunity to bring my dedication and expertise to your esteemed team.

2. Mention any mutual connections

If you have a professional connection in the company or were referred to a position, name-drop that connection at the top of your cover letter. A connection can help boost your chances of getting an interview, especially if that person can act as a reference.

Give your connection a heads-up if you discovered the opportunity on your own without a referral. That way, if they’re asked about you informally by the hiring team, they’ll know to expect questions.

If you want to give your cover letter a boost with a connection, you can reach out to someone in the company before you apply. Be genuine and try to connect with someone on the team you would be working with. Ask an authentic question or reach out to discuss their experience in the company. Tell them you want to apply for an opening. But don’t try to reach out to anyone just to get a name to plug in your cover letter. It can come across as disingenuous.

My interest in the Health Systems Analyst role was significantly piqued after speaking with Jane Doe, an eHealth Policy Analyst at your organization. Jane highlighted the cutting-edge technology initiatives and collaborative atmosphere within your IT department, which align perfectly with my 7 years of experience in healthcare IT, focusing on electronic health records (EHR) systems and data security.

3. Incorporate your company research

Writing a compelling cover letter requires that you do some research to show the recruiter that you’re aligned with the company’s values, mission, and culture. You need to express to the recruiter why you want to work at their specific organization .

Keep an eye on industry news and learn about the company’s latest projects. By incorporating details about what the organization is currently achieving, you position yourself as a better interview candidate over other applicants.

Your recognition as an industry leader, demonstrated by winning the Best Employer Award for three consecutive years and your successful launch of the community outreach initiative, highlights [Company Name]’s dedication to both employee well-being and social responsibility. I have a track record of increasing employee satisfaction by 20% through strategic wellness programs and look forward to contributing to your continued success.

4. Highlight your most impressive achievement

A well-written resume illustrates your achievements , but your cover letter is the best vehicle to add context and tell a compelling story to show off your impact. You can directly tie it into the role you’re applying for and help the recruiter forge connections between what you have accomplished in the past to what you can achieve for the future—particularly for their company.

In my previous role as a project manager at Apex Management Co, I spearheaded a comprehensive cost-reduction initiative that saved $500,000 annually by optimizing supply chain operations and renegotiating vendor contracts. This accomplishment directly relates to the efficiency and budget management skills required for the Operations Manager position at your organization, where I am eager to contribute to your mission of streamlining processes and enhancing operational efficiency.

5. Clearly state your unique value

In a sea of applicants, it can feel difficult to set yourself apart. But the truth is, no one has the same combination of experience or skills you do. The key to standing out is learning how to frame your unique value to solve a company’s problems. Expand on the key skills listed in the job description and draw on your research of the organization to explicitly spell out how you’ll benefit the team.

With a unique blend of creative and technical skills, I designed a user interface for the HealthCo App that increased user engagement by 40% through user-centered design principles and rigorous usability testing. I am looking forward to bringing this expertise to your organization as a UX Designer, addressing your need for more engaging and intuitive user experiences, particularly as you expand your digital offerings.

6. Keep your cover letter short

Remember that you want the recruiter to read your cover letter from start to finish, so make sure every sentence is meaningful and cut out the fluff. There should be plenty of white space to break up the text and not overwhelm the reader.

Reference our cover letter examples for inspiration on crafting the perfect cover letter.

Let AI write your cover letter for you

Jobscan’s premium Power Edit includes a cover letter generator that harnesses the power of AI to write a customized cover letter based on your tailored resume and the job description. With one click, you’ll generate a cover letter that follows best practices.

You can use it as a framework to defeat blank page syndrome and include anecdotes, details about your mutual connections, and bits of information from your research to impress the hiring team. You can make any alterations in Power Edit and download the PDF when it’s done and ready to be attached to your tailored resume.

Key takeaways

Your cover letter could be the key to landing the interview. By following these essential tips on how to start a cover letter, you’ll capture the attention of the hiring team from the first sentence.

Remember these cover letter rules as you start your writing.

• Make a clear opening statement that shows passion, knowledge, and your unique value.
• Keep your cover letter short—stick to a few concise paragraphs to make it readable.
• Be specific and clear about what you’ll bring to the role.
• Stay away from humor—the tone can be difficult to read.
• Avoid reusing the same cover letter and write a custom cover letter for each job.
• Don’t overinflate your accomplishments or lie about connections that don’t exist.

When including your contact information on a cover letter or resume, make sure to provide the following details: Full Name: Your first and last name. Phone Number: A number where you can be easily reached. Make sure your voicemail is professional. Email Address: Use a professional email address, preferably one that includes your name. Mailing Address: Include your current street address, city, state, and zip code. LinkedIn Profile: If you have a LinkedIn profile that is up-to-date and professional, include the URL. Professional Website or Portfolio: If applicable, include a link to your personal website or online portfolio showcasing your work. This ensures potential employers have multiple ways to reach you and can view your professional online presence.

A good opening sentence for a cover letter can grab the reader’s attention and introduce your purpose for writing. Here are a few examples: For a job application: “I am excited to apply for the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With my background in [your field or relevant experience ], I am eager to bring my skills and passion to your team.” For a career change: “With a strong foundation in [current field], I am thrilled to apply for the [Job Title] role at [Company Name] to leverage my skills in [new field].” For a specific achievement: “Having recently led a successful [project or achievement], I am enthusiastic about applying for the [Job Title] position at [Company Name] to bring my expertise in [specific skill or area] to your innovative team.” For expressing enthusiasm: “I have long admired [Company Name]’s commitment to [specific value or mission], and I am excited to apply for the [Job Title] position to contribute to your impactful work with my experience in [relevant experience or field].” For a networking referral: “After speaking with [Referrer’s Name], I am inspired to apply for the [Job Title] position at [Company Name] where I can utilize my skills in [specific skill or area] to further your goals.” These starters aim to make a strong first impression by highlighting your enthusiasm, relevant skills, and connection to the company.

Your cover letter opening should contain the following key elements: Your Enthusiasm for the Position: Show genuine excitement and interest in the role you are applying for. This sets a positive tone and captures the reader’s attention. Specific Mention of the Job Title and Company Name: Clearly state the position you are applying for and the name of the company. This ensures the reader knows exactly what role you are interested in. Brief Introduction of Yourself: Include a concise introduction that highlights who you are and what you bring to the table. This can include your current role, relevant experience, or a key achievement. Connection to the Company: Mention something specific about the company that resonates with you, such as their mission, values, recent achievements, or reputation in the industry. This demonstrates that you have researched the company and are genuinely interested in working there. A Hook or Key Strength: Highlight a key skill or accomplishment that makes you a strong candidate for the position. This can be a significant achievement, a unique skill set, or relevant experience that sets you apart from other applicants. Here is an example that incorporates all these elements: “I am excited to apply for the Marketing Manager position at XYZ Company, where I can combine my passion for innovative marketing strategies with my skills in digital advertising. With over five years of experience in driving successful campaigns that increased brand awareness and sales, I am eager to bring my expertise to your dynamic team. I have long admired XYZ Company’s commitment to sustainability and innovative product development, and I am thrilled at the opportunity to contribute to your impactful work. My recent achievement in boosting social media engagement by 40% through targeted campaigns is a testament to my ability to drive results and my dedication to excellence.”

To start a cover letter greeting effectively, follow these guidelines: Address the Hiring Manager by Name: Whenever possible, find out the name of the hiring manager or the person responsible for hiring. Addressing the letter to a specific person shows that you have done your research and adds a personal touch. Use a Professional Salutation: Use a formal greeting such as “Dear” followed by the person’s title (Mr., Ms., Dr., etc.) and last name. Avoid using first names or informal greetings. When You Don’t Know the Name: If you cannot find the hiring manager’s name, use a general but professional greeting such as “ Dear Hiring Manager ” or “Dear [Department] Team.” Avoid Outdated Phrases: Refrain from using outdated or overly formal phrases like “To Whom It May Concern.” A modern, professional greeting is more effective. Examples: When you know the hiring manager’s name: “Dear Ms. Smith,” When you know the hiring manager’s title and department: “Dear Marketing Team Lead,” When you don’t know the hiring manager’s name: “Dear Hiring Manager,” When applying to a specific department: “Dear Marketing Team,” Starting your cover letter with a proper greeting sets a professional tone and demonstrates your attention to detail.

Kelsey is a Content Writer with a background in content creation, bouncing between industries to educate readers everywhere.

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How To Craft an Eye-Catching Cover Letter Header (Examples and Template)

In This Guide:

What is a cover letter header, cover letter header format, resume and cover letter headers: similarities and differences, cover letter header template, final thoughts.

Of all the things to worry about when applying for a new job, the header of your cover letter might not seem high on the list of your priorities. But creating a clear and organized cover letter header allows you to differentiate yourself from piles of job applicants.

An organized cover letter header shares your personal details professionally. It forces a recruiter to read on to learn more about what makes you unique.

A well-crafted header created with a custom cover letter builder can attract the attention of a hiring manager through an aesthetically pleasing font, color and design elements.

Think of it as the first impression you make with a hiring manager. You wouldn’t show up for an interview without shoes on, and you wouldn’t send a cover letter without having a header.

Ready to put your best foot forward with a well-crafted header for your cover letter?

In this article, you’ll learn:

• What a cover letter header is
• What you’ll need to include and exclude in your cover letter header
• How to properly organize your cover letter header with a template

If you want to create a cover letter that leaves a distinct impression, Enhancv has over 500 examples of professional cover letters to draw inspiration from.

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Your cover letter tells a story about you: your triumphs and successes in your career, what makes you the best candidate for the role, and how you can add more than just technical skills to a company.

It should be short and sweet, getting straight to the point about who you are and why you will contribute substantially to the company.

In the same way, a header for your cover letter gets to the point by sharing important details about yourself. Your header is the place where you share your contact information with your hiring manager, while also informing them of the date that you wrote the cover letter.

Your header can also show that you’ve gone above and beyond expectations by addressing the letter to a specific person from the company you are applying to. If you’re able to find the name of the hiring manager and their position within the company, this will create a more personalized  header.

A header for a cover letter typically sits in the top upper left corner of your cover letter. However, you can also include the whole header portion of the top of your page with a customized cover letter header.

There are three distinct sections for the cover letter header format: your personal information, the date of writing, and contact information of the hiring manager.

Let’s dive into what you should include in your header:

1. Include your personal Information

• Your first and last name
• Phone number
• Email address

2. Date of Writing

Next, skip a line and include the date that you’re writing the letter. Include the full name of the month, followed by the day and year of the day that you’re writing your cover letter.

It’s going to look something like this:

April 18, 2022

You may also want to include the city that you’re writing the letter in at the beginning of the date:

Chicago, April 18, 2022

3. Hiring manager’s name

Skip another line and include the hiring manager’s information. Finding the hiring manager’s information can be difficult, but don’t worry, you can usually find it on a job application. If you’re applying to a company without a job application, just search through a company’s “about us” page, or look through the company’s LinkedIn page.

There are three things that you should include:

• The hiring manager’s name
• Their position
• The name of the company

If you can’t find one, don’t sweat it too much. Just skip this information, and address it to “hiring manager”.

Optional things to include

There are other optional things that you can add to your header which help to personalize it. Here is some other personal information that you can include in your header:

• Your professional social media profiles: This includes sites like LinkedIn, GitHub, or Medium, but would exclude personal social media sites.
• Your personal website
• A professional portfolio
• Your address or the city where you live: This used to be common when you were mailing your cover letter and resume to a hiring manager, but is no longer necessary when sending a cover letter in an email.
• The title of the position you have at your current workplace
• The title for the job posting or the reference number: You can find the title for the job posting on any job description, and you can place it right after the date to help clarify the position you’ll be applying to.

Things to exclude from your cover letter heading

Your resume and cover letter are the best places to share about your skills and abilities, but try to keep them professional. Exclude really personal information, and try to avoid giving more than one phone number, as this can frustrate the hiring manager.

A cover letter header and a resume header are similar in format. They both share personal information, like your name, phone number, and email address. You may also want to format them similarly, with the same font, color and design elements being used for both.

According to a recent study, the average recruiter takes 7.4 seconds to scan each resume and cover letter that crosses their desk. One of the first things that a recruiter looks for is whether the header of the cover letter matches the resume’s header. A simple mistake, like having mismatched headers, can cause your resume to be tossed out.

The major difference between the two is that you write a cover letter with a specific person in mind: the hiring manager.

Like any formal letter, both the sender’s name (the job applicant) and the receiver’s name (the hiring manager) should be found on the cover letter.

A resume header simply includes your own personal information, but it can also be a great place to put springboard links, hyperlinks that lead to a personal website or portfolio. In our digital age, most recruiters view applicants’ resumes online, and having some handy hyperlinks available can point them in the right direction.

If you’d like to learn more about how to upgrade your resume’s header, check out Perfecting Your Resume Header so You Get Noticed.

Crafting your own cover letter header template doesn’t have to be difficult. Here’s an easy-to-use example of a cover letter header for your use:

Dwayne J. Nicole

312-456-5555

[email protected]

Linkedin.com/in/dwayne-nicole

Bryanna Bartlett

Human Resource Director

Northern Electric, Inc.

450 Pullman Road

Chicago, Illinois

Cover letter headers help to share your personal details with a hiring manager, and what you choose to include in them can share a lot about you. Consider these key points we discussed in this article when you’re writing your header:

• Include personal information (name, phone number, and email address).
• Insert the date that you wrote the letter.
• Address the cover letter header to the hiring manager, and include their position in the company.
• Resume and cover letter headers are similar, but have some distinct differences.
• Diligently check to make sure all information is correct on the cover letter header, and that it matches your resume header.

When you’re applying for a new job, you want to do everything in your power to create a perfect first impression.

You can do this easily with a perfectly crafted cover letter, and you don’t have to do this alone.

At Enhancv, you’ll be able to find a lot of resources to help you craft the perfect cover letter. We have over 500 sample cover letters for you to draw information from to make your own.

Also, you can find a lot of information on the Cover Letter Help blog, which can give you all sorts of top-quality articles, like the Cover Letter Checklist, which is everything that you need to write a cover letter that sets you apart from other applicants.If you’d like to streamline the resume and cover letter building process, use the Cover Letter and Resume builder .

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How to create a cover letter header + 11 templates

1. All-caps names

2. header at the top, 3. vertical header, 4. splash of color.

A cover letter header that complements your resume design completes your application package like the bow on a wrapped gift: it holds everything together and adds a polished finish. It also announces your name, title, and all relevant contact information in a legible format.

Think of your header as the business card of the cover letter . Without this information front and center, no matter how compelling your text, a recruiter can’t find you or won’t take the trouble to find the matching resume header that contains your email and phone number.

As such, the header might seem straightforward; almost negligible. In reality, however, there are both some tricks in crafting a header that can make your cover letter stand out and some errors that can doom your candidacy right away.

In this article, we will provide answers to:

• Why do I need a cover letter header?

What should I include in a header for my cover letter?

How do i design an eye-catching header, how can i avoid errors in my cover letter header.

• Plus: 11 cover letter header examples.

What does a cover letter header do?

A cover letter header performs several functions within the document and for your application package as a whole. You’re not just submitting this letter, but a resume and, perhaps, a portfolio.

• Create a cohesive package . Imagine receiving an email in which the “from” field was empty. You’d be puzzled … and tempted to delete it without further investigation. Or this scenario: several attachments pop up in your mailbox separately. How do you know they belong together? The cover letter header complements the headers of your other application documents to present a united image.
• Present contact information . If HR is dazzled by your letter, you don’t want them to have to search for your resume to find the information they need to immediately contact you.
• Add a graphic element . A cover letter is four or five paragraphs of text, a greeting, and a goodbye. That’s a lot of black text on a white background. A cover letter format adds design, a chance to reveal a bit about your personality and perhaps a subtle color to draw the eye.

In the days of snail mail and typewriters, a heading for a cover letter included not only your name, full address, telephone number and the date, but those of the person you were addressing and all the company’s information. Those days are long gone.

In fact, in most instances you should not include your street address or any of the company’s information since you won’t be dropping your letter off at the post office. This old-school formality just takes up space you could use to wow the recruiter with your job skills.

Here is what you should include:

• Full name . Your middle name is optional, but if you have a common name such as Mary Jones, your middle name or initial will help separate you from other Mary Joneses.
• Title . Not of the job you have, but of the job to which you are applying. This avoids any confusion over whether you’re looking to fill the junior slot or the senior slot.
• Email and phone number . Make sure your address is professional, in a format such as [email protected] , and your phone has an appropriate voice mail message.
• City and state . No other part of your address is necessary, but if you are willing to move, note that within the body of your letter.
• Date . This may seem redundant since the date you posted your application online will appear in the ATS, but some people still prefer to read on paper.
• To: Stanley McMartin Sales Manager
• From: Mary Jones            Senior Sales Representative
• LinkedIn profile, social media accounts or portfolio . Only include your LinkedIn profile if it is current and shows your industry contacts. Do not include personal social media.
• Pronouns . Check to see if employees of the company list pronouns in their bios. This will tell you whether you should or could do the same (if you are comfortable doing so).

An eye-catching header for a cover header uses the same design principles as a resume header. Keep it legible, neat and reflective of both your professional personality and the company culture. 

Start with this winning formula:

• Your name should be placed at the top of the page and the largest type on the page
• Your title can be the same size or smaller than your name
• All other types should be about the same size as your body type (10-12 pt.)
• Contrast background color with text color
• Clearly distinguish the header from the body of your cover letter
• Choose a design that complements your resume header. Our cover letter templates all correspond to resume templates, making this task easy!
• Highlight your name in  a larger font or with color
• Choose a font that reflects your style
• Leave eye-pleasing white space
• Let your name dwarf the rest of your header
• Go overboard with Comic Sans or the like
• Create a tiny header to leave more space for text

A cover letter header is no different from any other part of your application in that it needs a thorough proofreading before you hit the send button. Sometimes, it’s the information that we know best that we rush through.

• Reread everything, even your name.
• Check that the title you input matches the one from the job listing.
• Look for reversed numbers in your phone number and email. A recruiter will not hunt down your contact information if you make a mistake here.
• Click the links for your social media accounts and portfolio to make sure they work.
• If your header includes a “to” line, make sure you have spelled the recipient’s name correctly and that you have not copied your previous cover letter and failed to update the name.
• Make sure you have the correct date (especially if it's just past New Year’s and you’re not used to 2024 yet.
• Save your letter as a PDF (our cover letter builder does that automatically) to prevent shifting margins and text in different applications.

11 Cover letter header examples

Below are a few cover letter header examples from our wide array of cover letter templates with explanations of their designs and ideas for what careers they complement.

One method of distinguishing your name is to choose to present it in all capital letters. 

The New York cover letter header template, above, achieves a balance of this style while maintaining an understated and classic look. Contributing to that image is the relatively small font size and the choice not to use color. The vertical line between the header and text provides a cue for the reader to look down instead of continuing to read across the page.

This cover letter layout is a great choice for an IT worker such as a full stack developer professional who wants to project detail-orientation and precision.

For more pizazz, add color to your all-caps style. The background color of the Copenhagen template, above, is customizable and the body type will change to ensure the utmost readability. With that much color, a simple font and restrained type sizes are your best bet.

This design works best for more creative fields such as voice actor or a job at a company with a creative culture such as Apple . 

Contact information centered at the top of your letter makes for a classic style, especially when accompanied by a serif font such as Times New Roman. While some find it a bit stuffy, if you want to project an old-school image of elegant professionalism, you can’t go wrong with this format. 

The London template, above, sends the right message for accounting or law enforcement among other conservative careers.

A header with an all-caps name that pushes your phone number and email or other information, to the right and left margins gives a bolder, more modern impression while still signaling professionalism in a fairly conservative or serious career.

Depending on the type of law they practice, this style could make an excellent choice for a lawyer or a public relations specialist with business clients.

One technique for adding eye-pleasing white space is a vertical header. Since we read from the top left, this also places your name in the spot a recruiter will gravitate toward first. Note the subtle differences between the two templates below.

Milan, the upper template, is more understated, with its upper and lower case name, smaller font and simple blocks of type. Simply swapping out the tan hue of the names in the “to” and “from” fields for a less subtle color would give this classic template a different feel.

The Berlin template, the lower template, takes a bolder approach with a sans serif, all-caps names and striking lines. Clean and modern, this design can serve a range of jobs, from UX designer to cashier

We suggest the Milan style for an upper level office worker such as a human resources manager who wants to project gravitas. With a bolder color choice, this template also could project friendliness and competence and is an excellent option for a customer service representative .

For more relaxed or creative careers, a well-chosen color may be just the right touch. How much color you include depends on your career and how your cover letter will be viewed. 

Our Madrid template, the upper template, employs color to separate the header from the text with a bold line. Note the other design touches: a white-on-black “To” box and gray-scale contact information. The Tokyo template takes color a step further and uses color icons to highlight the writer’s data. Either of these works well for a more energetic field such as event manager or shop assistant .

Make a vivid statement as a true creative with expanded color. Striking cover letter headers also work well if you are applying at a startup or a company that has a lively culture or public image. For example, a brand ambassador for an energy drink.

Print it out to check the color

Keep in mind that if HR prints out your cover letter, the colors may not render the way you want them to. Older printers may muddy your hues or bleed color into your text. Make sure you also check to see if your text remains legible if your letter gets printed in black and white.

Design is all about balance and proportion. If you have a colorful cover letter, balance it with strong font choices. Our boldest templates—Cape Town, Lisbon and Rio—pump up the size of your name to make sure it maintains its prominence over the color. 

Even design professionals can take advantage of our cover letter templates to avoid the pitfalls of formatting.

Key takeaways

The header of a cover letter serves several purposes, but its main function is to act as the business card of your document, so make sure you proofread it just as carefully as you do the rest of your letter. To create a cohesive application document, match the style of your cover letterhead with that of your resume header. Header design options include font size and styles, capitalization, placement and use of color.

Look to the cover letter templates from Resume.io for dozens of customizable designs to match your style and smooth your path to an attention-getting header.

• Career Blog

Cover Letter Heading: 10 Best Examples for 2024

A cover letter is an essential document that accompanies a resume when applying for a job. It serves as an introduction to the candidate and provides an opportunity to showcase their skills and qualifications. While the resume lists the candidate’s experience, education, and achievements, a cover letter allows the candidate to explain why they are the best fit for a particular position.

A well-crafted cover letter can make a difference in a hiring manager’s decision to invite a candidate for an interview. A cover letter allows the candidate to personalize their application and demonstrate their interest in the company and position they are applying for. It is an opportunity to highlight specific skills and experiences that make the candidate a strong fit for the job.

Purpose of Cover Letter Heading

The heading of a cover letter is the first thing that the hiring manager will see. It should include the candidate’s contact information, the date, and the recipient’s name and address. The purpose of the heading is to make the cover letter look professional and informative.

The Basics of a Cover Letter Heading

When it comes to writing a cover letter, one of the crucial parts to pay attention to is the heading. In this section, we will discuss the definition of a cover letter heading, where to place it, what should be included, and tips for creating a strong cover letter heading.

A. Definition of Cover Letter Heading

The cover letter heading is the section that appears at the top of the cover letter. It contains important information that introduces the letter and provides context about the applicant. Typically, the heading includes the applicant’s name, address, phone number, and email address. The employer also expects the date they received the letter to be present.

B. Where to Place Cover Letter Heading

The cover letter heading should be placed at the beginning of the cover letter, right at the top of the page. It should appear aligned to the left-hand margin of the document.

C. What Should be Included in Cover Letter Heading

As previously mentioned, the cover letter heading should include essential personal information such as the applicant’s name, address, phone number, and email address. If the letter is being sent via email, including the applicant’s HTML email signature (if they have one) may be an additional, more professional touch. Additionally, it’s important to include the date the letter was written, as well as the employer or hiring manager’s name and address.

D. Tips for Creating a Strong Cover Letter Heading

A strong cover letter heading should be easy to read and contain all the necessary information. Here are some tips to guide you:

Use a legible font: choose a font that’s easy to read, popular examples include Arial or Times New Roman.

Keep it brief: the cover letter heading doesn’t need to be too long. Just include the essentials and keep it concise.

Use appropriate spacing: ensure there’s enough spacing between each line that will make the heading clear, easy to read, and navigate.

Add a personal touch: consider adding a professional-looking personal logo or design to your header that visually elevates the heading and makes it stand out.

Proofread: Finally, review and confirm that all information is correct and up-to-date, this helps avoid any errors that might distract attention from what should be communicated in the letter.

By following these tips and best practices, you can make sure that your cover letter heading stands out from the rest and provides the employer with the information they need. This will increase your chances of getting the hiring manager’s attention and landing the job you want.

Best Examples of Cover Letter Heading

One of the most important aspects of a cover letter is the heading, as it sets the tone for the entire document. Here are 10 examples of the best cover letter headings:

Example 1: Traditional Heading

A traditional heading includes your name, contact information, and the date of the application. It’s a classic and professional option that never goes out of style.

Example 2: Modern Heading

A modern heading can incorporate a bold font, unique design, or color to grab the reader’s attention. It shows off your creativity and attention to detail.

Example 3: Minimalist Heading

A minimalist heading uses simple and clean lines to convey a sense of sophistication and professionalism. It’s a great option for industries like finance or law.

Example 4: Creative Heading

A creative heading incorporates elements like graphics or images to showcase your personality and stand out from the competition. It can work well in artistic or design-related fields.

Example 5: Unique Heading

A unique heading can include a catchy tagline, quote, or reference to the job you’re applying for. It captures the reader’s attention and makes a memorable impression.

Example 6: Professional Heading

A professional heading includes your name, job title, and contact information. It’s straightforward and highlights your experience and qualifications.

Example 7: Personalized Heading

A personalized heading references the company or position you’re applying for, and shows that you’ve done your research and know what the company values.

Example 8: Industry-Specific Heading

An industry-specific heading includes relevant keywords and phrases that align with the industry or job you’re applying for. This shows that you have a strong understanding of the field.

Example 9: Keyword-Optimized Heading

A keyword-optimized heading uses specific keywords and phrases from the job posting to ensure that your application doesn’t get overlooked by applicant tracking systems.

Example 10: Eye-catching Heading

An eye-catching heading uses a bold font, color, or unique design to catch the reader’s attention and make a lasting impression. It’s a great option for creative fields.

Your cover letter heading should be a reflection of your personal style and the job you’re applying for. Use these 10 examples as a starting point to create a heading that stands out and sets you apart from the competition.

How to Choose the Best Cover Letter Heading for Your Application

When it comes to crafting a cover letter heading that will catch a potential employer’s eye, there are several factors to consider. These include the job requirements and company culture, your personal brand and industry, and the purpose and tone of your cover letter. By tailoring your heading to the job and employer, you can increase your chances of standing out among other applicants.

A. Analyze the Job Requirements and Company Culture

Before crafting your cover letter heading, carefully analyze the job requirements and company culture. Look for keywords and phrases that are frequently used in the job description, as well as any specific company values or mission statements mentioned on the company website. This will give you a better sense of what the employer is looking for in a candidate and how you can position yourself as a strong fit for the role.

B. Consider Your Personal Brand and Industry

Your personal brand and industry should also play a role in choosing the best cover letter heading. If you work in a more creative industry, for example, you may want to use a more colorful and unique heading that reflects your personality and design skills. On the other hand, if you work in a more traditional or conservative industry, a more straightforward and professional heading may be more appropriate.

C. Determine the Purpose and Tone of Your Cover Letter

The purpose and tone of your cover letter should also guide your choice of heading. If you are applying for a job with a specific company, you may want to use the company name in your heading to show your interest and attention to detail. If you are hoping to convey a more personal or passionate tone, you may want to use a heading that highlights your motivation for applying to the job.

D. Tailor Your Heading to the Job and Employer

Ultimately, the key to choosing the best cover letter heading is to tailor it to the job and employer. This means taking into account the job requirements, company culture, your personal brand and industry, and the purpose and tone of your cover letter. By doing so, you can create a heading that stands out from the competition and captures the attention of your potential employer.

Common Mistakes to Avoid in Cover Letter Heading

Your cover letter heading is the first thing that recruiters and hiring managers see when they open your application. It’s essential to make a great first impression, and avoid the following mistakes:

A. Using Unprofessional or Offensive Language

Your cover letter heading should be professional and free of any offensive language. Avoid using slang or phrases that may be inappropriate in a professional setting. Make sure to spell check and double-check your wording before submitting.

B. Creating a Bland or Generic Heading

Avoid using a generic heading that does not give any information about the specific job or industry you are applying to. Customize your heading to fit the job that you are applying for, and make sure it stands out among other applications.

C. Failing to Customize the Heading for Each Application

Every job posting is different, and your cover letter heading should reflect that. Make sure to customize your heading for each job you apply to, including any specific requirements or qualifications listed in the job posting.

D. Making Spelling or Grammar Errors in the Heading

Spelling and grammar errors are a red flag for recruiters and hiring managers. Make sure to proofread your heading carefully, and have someone else check it as well. A second set of eyes can catch mistakes that you may have missed.

E. Including Irrelevant Information in the Heading

Your cover letter heading should be concise and relevant to the job you are applying for. Avoid including any unnecessary or irrelevant information, such as your address or personal information. Stick to the job title and any relevant qualifications or skills.

By avoiding these common mistakes, you can create a professional and effective cover letter heading that will grab the attention of recruiters and hiring managers. Remember, your cover letter heading is the first impression you make, so make it count!

Frequently Asked Questions about Cover Letter Heading

When it comes to crafting a cover letter, one of the most important elements is the heading. A well-written heading can grab the attention of the hiring manager and make your application stand out. However, there are several questions that often arise when it comes to creating a cover letter heading. Below are some frequently asked questions and their answers.

A. Should I Use the Same Heading for Every Cover Letter?

While it may be tempting to use the same cover letter heading for every application, it’s important to customize your heading for each job you apply for. This can include using the company name, position title, or other relevant information to make your application more tailored to the specific job.

B. How Long Should My Cover Letter Heading Be?

Your cover letter heading should be brief and to the point. Generally, it should not exceed two lines. This ensures that it doesn’t take up too much space on the page and keeps your application looking clean and professional.

C. Can I Include a Tagline or Slogan in my Heading?

Including a tagline or slogan in your heading can be a great way to showcase your personal brand and make your application stand out. However, it’s important to ensure that the tagline is relevant to the job you are applying for and that it doesn’t detract from the main content of your cover letter.

D. Is it Okay to Use a Colored or Graphic Header for My Cover Letter?

While a colored or graphic header can add visual interest to your cover letter, it’s important to use them sparingly and appropriately. If you’re applying for a creative role, a colored or graphic header may be appropriate, but for most jobs, a simple and professional heading is the way to go.

E. Should I Include My Contact Information in the Heading or Body of My Cover Letter?

Including your contact information in the heading of your cover letter can make it easier for the hiring manager to reach out to you. However, it’s also okay to include your contact information in the body of your cover letter, either at the top or bottom of the page. Just be sure to double-check that you’ve included all the necessary information, including your phone number and email address, so that the hiring manager can easily reach out to you if necessary.

Crafting a strong cover letter heading requires attention to detail and careful consideration. By customizing your heading for each job, keeping it brief and to the point, and ensuring that it’s relevant and professional, you can create a great first impression with your application.

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What do I include in my cover letter heading?

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The heading provides your contact information, the date you are writing, and the address of the company to which you are applying.

For your contact information, you will want to include the following:

• The address where you can be reached ( if you live at college, will it be more accessible to include the local address or your permanent address? )
• Phone number
• Fax number (if applicable)
• E-mail address

Then, you will skip a line and write the full date ( month, day, year ). Follow this by skipping a space and writing the contact information for the person to whom you are writing:

• Name of the specific person
• Title of that person (if available)
• Address of the company

Craig M. Leroix 2987 W. Taylor Dr. Portland, OR 45720 890-372-1262 [email protected]

February 2, 2005

Amy Kincaid, Human Resource Director Western Electric, Inc. 387 Collier Lane Atlanta, Georgia 30051

Job seekers at Purdue University may find value in the Purdue career Wiki here .

The following are additional Purdue OWL resources to help you write your cover letter:

• Cover Letter Workshop- Formatting and Organization
• Example Employment Documents
• Cover Letters 1: Quick Tips
• Cover Letters 2: Preparing to Write a Cover Letter
• Cover Letter Presentation
• Job Search Documents for Working Class Positions

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• Career Planning
• Finding a Job
• Cover Letters

How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

Cover Letter Guide, Steps 2–4: Header, Greeting, & Introduction

• Start With A Header
• Include A Greeting
• Write A Memorable Introduction

You’re a shining star in your field, and you’ve found the perfect job listing. How do you make a great first impression with the company you’d like to work for? Well, let’s address the basics first: there’s one person you’ve got to impress right away. That’s right—whether that person is a hiring manager or your future supervisor—you’re got to impress that first person who reviews your cover letter and forms an impression of you as an applicant.

So how do you start that letter the right way and get their attention?  This article (Steps 2–4) in our comprehensive cover letter series will help you format and write the key elements of an introduction to your cover letter. You’ll move on to steps 5–7 to write the rest of the letter.

Start at the beginning by clicking here for “Your Guide To Writing A Good Cover Letter: Overview” or choose the step you need below.

Step 1. Format Your Cover Letter

✅  Step 2–4. Open The Cover Letter With A Proper Header, Greeting, And Memorable Introduction

Step 5–7. Explain You’re Fit For The Job, Add A Call To Action, And End With The Right Sign-off

Step 8–9. Edit And Share Your Cover Letter

We’ve provided a sample cover letter you can use to follow along in this series and create your own. Click on the image below to expand it.

2. Start the cover letter with a header

What to include in the header.

The first part of your cover letter is the header . Traditionally, a header would be formatted similarly to the heading of any formal letter. These days, it is more common to find a header that is the same or similar to the section that lists the name and contact details on your resume. Whether you use a traditional heading or a more contemporary header will depend on the job to which you are applying. Either way, your header should include:

• Your contact details
• Your job title (if applicable)
• The name of the hiring manager
• The contact details of the hiring manager

Examples of headers

Here is the traditional format for the header of a cover letter. We will cover alternatives to this traditional format in a little bit.

May 1, 2021

Emma A. Plicant English Tutor 1234 Road Way Anywhere, USA 12345 (123) 456-7890 [email protected]

Anna Smith Hiring Manager Tutoring Company 2345 Business Park Elsewhere, USA 12346

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Step 3. Include a proper greeting

A cover letter is a kind of formal letter, meaning it needs to include a greeting similar to that of any other kind of letter or email. This greeting should begin “Dear” or “To” and end with a comma , not a period.

Who should you address your cover letter to?

Ideally, you will address your cover letter directly to the hiring manager. If the name of the hiring manager is not listed on the job posting, you will need to do a little digging to try and find it. A good place to start is the website for the company itself. (Try to find a link like “About Our Staff.”) Even if you don’t find the name of the hiring manager there, you will be able to learn more about the company’s mission, values, and practices from the website. Some workplaces even go so far as to state specifically what they are looking for in a cover letter on their website.

Other sources for the name of the hiring manager include websites like LinkedIn and Glassdoor.

Note that the job title of the person in charge of hiring for the position may not be Hiring Manager. They may have a different kind of title altogether, like Administrative Assistant or Recruiter.

If you’re unable to find the name of the hiring manager to include on the cover letter, you can simply write Hiring Manager in the header or leave the spot blank.

The question of how to properly address your cover letter also comes up when it comes to writing the greeting.

Examples of greetings

A typical greeting for a cover letter if you know the name of the hiring manager is:

Dear [Mr./Ms.] [Last Name of Hiring Manager] example: Dear Ms. Smith,

Other, more contemporary greeting forms are:

Dear [Full Name] example: Dear Anna Smith,

[Full Name] example: Anna Smith,

If you are unable to find the name of the hiring manager, you have a few options when it comes to addressing your cover letter:

Dear Hiring Manager, Dear [Company] Team, To Whom It May Concern, Dear Sir or Madam,

Addressing a cover letter with “To Whom It May Concern” or “Dear Sir or Madam” is somewhat controversial. Some counsel against it, others find that employers prefer it. If you feel uncertain about using either of these greetings, stick with the traditional “Dear Hiring Manager.”

Looking for even more options for “to whom it may concern”? Review some of them here.

Step 4. Write a memorable introduction

It can be hard to know how to start a cover letter, but once you know the formula, it is fairly straight-forward. Your introductory paragraph should be one to three sentences long and include the following information:

• The name of the position you are applying for
• A brief description of your experience
• A sense of why you are interested in the position

Of all of these things, it is most important to state the name of the position—you would be amazed how many people leave this critical piece of information out.

Examples of strong introductions

Here are a couple of examples of a strong introduction for a cover letter:

• In response to your online job notice, I am writing to apply for the position of English Tutor at Learning Company. I believe my passion for education and many years of experience supporting students as a paraprofessional would make me an ideal fit for this post.
• As a longtime supporter of animal welfare causes, I am thrilled to have the opportunity to apply for the position of Fundraiser for Animal Welfare Nonprofit. I have over five years of experience in the nonprofit fundraising sector, raising over $200,000 annually, and I think these skills and my dedication to the issues would be an asset to your organization.

Be sure to double-check that you have correctly transcribed the job title and the name of the company!

Are you ready to highlight your professional experience? Let’s talk about how to compose the body of the cover letter!

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7 Essential Tips on How to Format a Cover Letter

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7 Essential Tips on How to Format a Cover Letter was originally published on Resume.io .

When you come to writing one of the most important letters in your life, you may need a few ground rules to help you to get started with the format of your cover letter.

That blank page can look awfully daunting otherwise.

Here are some must-follow tips around the structure and content of your cover letter:

Well-designed header

The header section of the cover letter should be attractive and space efficient. Graduates might be tempted to select a header design that reduces the amount of space that they need to fill for their cover letter, but you will have more to say than you think.

The header should contain all essential contact details (in addition to those on your resume) – full name, email, and mobile. You don’t have to include your full address and you definitely don’t have to include the “inside address” of your employer.

Mouthwatering intro

The intro of a recent grad or early career cover letter should be far more than a “this is what I want out of my career.” The hiring manager understands that you want the job – applicants need to prove to them that they are worthy of it. Make a compelling case.

The cover letter introduction should lead with your most relevant accomplishment for the role in question, with a hint of personality around how you achieved it. Avoid a generic cover letter that you send to everyone – you might not have much experience, but you should still strive to be as selective as possible.

Only relevant career stories with context

The length and content of your cover letter should be dictated by the amount of relevant experience that you have to share. Do not feel that you need to fill a page by parroting the responsibilities of the role or long lists of skills and personality traits without evidence.

Empty space is better than empty words – employers will value quality over quantity for the early career professional. What they want to understand in the cover letter is that you understand the demands of the role and can justify why you think you will do a good job.

Conclusion with call-to-action

End the conclusion of the early-career cover letter with a final detail about your personality and motivation and share your interest in learning more about the role. Saying that you hope to have the opportunity of an interview to learn more about the role is a powerful call-to-action which demonstrates your belief in yourself. Remember to keep the tone hopeful.

After the raw content come the syntax and visual choices:

Powerful action verbs

When you only have a certain number of sentences to create a favorable impression, your choice of verb can have a surprising impact on how your messages are received. Insightful action verbs can add a new level of meaning. Did you “manage” or “orchestrate” a project?

A word of warning: sprinkle action verbs and other buzzwords liberally. The cover letter should read like a conversation starter, so ensure that it sounds natural enough.

Impactful fonts, sensible sizes, and shot paragraphs

Increasingly the font size to take up more space on the page will fool no one. Stick with a standard 10 or 12 size and choose a suitable professional font that is easy to read.

Use short 2-4-line non-indented paragraphs and leave a line between each one. Give the reader a natural break between each of your career stories and consider using bullet points for your greatest accomplishments (the ones that you can ideally quantify with numbers). The cover letter should be strictly no more than one page – ideally aim for 3/4 of a page.

Right choice of template

Finally, very few cover letters or resumes are send as a blank word document these days. There are a wide choice of resume and cover letter templates – it is a great idea to use the same visual look for both your cover letter and resume. When a hiring manager is viewing a large number of candidates, this association will stick in their minds.

There is a subtle art to writing a persuasive cover letter when you do not have experience.

Strike a balance between outlining hopes for the future and sharing the greatest hits from your past. Your future employer will want to understand both.

If you are curious to explore further (you should be), the following article from Resume.io provides substantial further food for thought: “ How to Format a Cover Letter in 2022: Examples and Tips ”