application letter header

• English (UK)
• Cover Letter

Cover Letter Header Examples for 2024 (+Heading Templates)

If you don’t address a cover letter right, it’ll be worse than “return to sender.” Don’t lose your dream job over something so simple as creating a cover letter header.

With your tons of experience, certifications out the wazoo, and skills galore, you know you’ll nail the interview. And, with your tailored resume and impressive cover letter, you have the documents to get you there.

However, all that will be for nothing if you don’t address the cover letter correctly with a great cover letter header. Don’t worry.

In this article, you’ll get:

• A great sample cover letter heading for you to copy and use for yourself.
• Tips for what to include in a cover letter header and what to leave off.
• How to determine the best cover letter header format to use.
• Advice and guidelines for how to address a cover letter correctly.

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Are you looking for some cover letter examples? See:

• General Cover Letter
• Cover Letter with No Experience

Need even more examples? Ceck our  Best Cover Letter Examples to Boost your chance to land any job!

For more on writing cover letters that’ll blow employers away, visit these other guides:

• How To Write a Cover Letter for a Job
• What to Include in a Cover Letter: Outline & 10+ Examples
• 33+ Cover Letter Tips, Advice & Dos and Don'ts
• Cover Letter Format: Examples You Can Copy and Use
• How to Start a Cover Letter—Introduction, 20 Examples

1. Sample Cover Letter Header Template

To start things off, here’s a simple cover letter heading for you to reference or copy-paste into your job application:

[Your First and Last Name]

[Your Job Title or Branding Statement] (optional)

[Phone Number]

[Email Address]

[LinkedIn Profile URL]

[Today’s Date / Date of Writing]

[Hiring Manager’s First and Last Name]

[Hiring Manager’s Professional Title]

[Name of Company]

[Company Street Address]

[City, State, Zip Code]

Easy, right?

Here’s what that looks like in practice:

Nicole D. Gonzales

Customer Service Representative

207-836-9670

[email protected]

linkedin.com/in/nicolegonzales

October 25, 2019

Marsha Lesniak

Human Resource Manager

Catch 23 Games

3112 Upton Avenue

West Bethel, ME 04286

Now— 

Let’s dive into exactly...

2. What to Include in a Cover Letter Heading

Technically, a cover letter’s header is just the topmost portion—the part with your (the sender’s) information. It can stand out visually by being a different color or having an alternate style. However—

In some cases, a cover letter builder or cover letter template may include the entire address area in the heading. In this case, it’s divided into three portions: the sender’s info (that’s you), the date of writing, and the recipient’s info (that’s them). 

Let’s look at each one separately to determine how to address a cover letter:

Cover Letter Heading: Personal Information

Your cover letter address goes at the very top, just like the standard business letter format.

Recommended personal details include:

• Your name - Give your full first name and last name.
• Phone number - Give your cell phone number to be sure they’ll reach you.
• Email address - Choose a professional email address ( john.smith@... ) and a standard email provider ( [email protected] ). One look at [email protected] and they’ll toss your cover letter.
• LinkedIn URL - LinkedIn is the standard professional networking site, so your profile URL will be seen, whether you give it to them or not. Make sure you update your LinkedIn profile before you send your job application.

Optional info in the cover letter address include:

• Your job title - Include your professional title below your name if it’s relevant to the job. Leave it off when changing careers, as the hiring manager may preemptively dismiss your application before seeing how well you actually fit the role.
• Your address - Adding an address on a cover letter was a standard, but it’s not so necessary in the digital age.
• Social media profiles - Include any relevant social media handles or URLs, such as a link to your Behance page when you’re a designer.
• Personal website - If you have a portfolio of projects or a website with more detailed professional information, include that link on your cover letter header.

Here’s what to avoid in a cover letter heading:

• Profile photo - Never include a photo on a cover letter header. If you do need to attach a headshot, do that in the accompanying resume.
• Super-personal information - Omit your date of birth, social security number, race, religion, sexual orientation or other similar details which can be used to discriminate against you.
• Second phone number - If you have a landline and a cell, just give your cell. Two numbers will only confuse the hiring manager.

Cover Letter Header: Date of Writing

The date of writing goes just below your address on a cover letter, as it does on any formal letter.

Include today’s date with the full month name, the day, and the year.

Here’s how that looks:

November 1, 2019

One popular variation is to include the city from which you’re writing the letter, like this:

Brooklyn, November 10, 2019

My suggestion is to include the city name only when you choose to leave your full address off the cover letter letterhead.

Cover Letter Head: Recipient’s Information

Finally, their info.

This is not technically part of the “cover letter header,” but is instead called the “inside address.” For the addressee, include the HR manager or hiring director’s name, their professional title below that, and then the company’s address information.

Here’s an example:

Calvin C. Jordan

Head of Marketing

Creative Enterprises 365, LLC

1438 Young Road

Boise, ID 83716

Check out the company’s about page, view their LinkedIn profile, or the job description. If those don’t work, give the receptionist a quick call. But, how to address a cover letter with no name?

If you’re really unable to locate a name, address it to “Hiring Manager.” Then, in the cover letter salutation, you can say something like “Dear Hiring Manager.”

Expert Hint: Who do you address a cover letter to? Always try to find the name of the person who’ll be reviewing your resume and cover letter. It could be an HR manager or the person who may become your immediate supervisor.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

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Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Match Cover Letter Headings with Resume Headers

There’s one hard and fast rule regarding cover letter headers. It should always match the resume header .

But, it doesn’t mean that the rules for heading a cover letter apply precisely to your resume heading section. You won’t include the date of writing or the company’s details on the resume.

Rather, it should match stylistically:

• Choose a cover letter font that matches the typeface you chose for your resume.
• Whichever alignment (left, center, or right) you choose for your resume address , align the address on your cover letter the same way.
• Use the same margins—you should have a one-inch border for both your resume and cover letter.
• Highlight your name similarly. If you increase the font size of your name on the resume, do the same in your application letter header.
• Select the same cover letter template as your resume template. If the resume header is in a blue-and-white design, don’t choose orange and green on your cover letter heading.

Expert Hint: Line spacing in both the resume and cover letter header should be 1.00 (single line spacing) or 1.15 (just a tad over). Also, it’s best to use 11 or 12pt font size for the heading of your cover letter and resume, except for your name, which you may style differently.

4. How to Head a Cover Letter Quickly & Easily

Whether your tool of choice is Microsoft Word or Google Docs, here’s how to create a cover letter heading: 

• Open a blank document in either Microsoft Word or Google Docs.
• Set margins to be 1” on all sides of your document (usually the default).
• Set line spacing to be 1.00 or 1.15 (also usually the default setting).
• Start with your personal information at the top.
• Leave a full line break, then add today’s date.
• Leave another full line break before giving the company’s details and addressing the cover letter directly to a specific person.
• Leave one final line break before moving on to the cover letter salutation and introductory paragraph.

Or— 

Here’s a simpler version:

• Copy and paste our cover letter heading template into the document.
• Replace with your information.

You may also want to check Word Cover Letter Templates or  Google Docs Cover Letter Tempaltes .

Expert Hint: Leave a full line break after each cover letter header section. It should resemble your info, line break, date of writing, line break, recipient’s details, and one more line break before the cover letter salutation.

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Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

Here’s a quick recap on creating a great heading for cover letters:

• Use a formal letter format when addressing a cover letter.
• Choose the correct line spacing, font size, and margin width for your document.
• Start by including your personal details at the top, including your name, phone number, and email address most importantly.
• Add the date of writing below your address on a cover letter.
• Finally, add the hiring manager’s info over the company’s details.

Got any questions on cover letter letterheads or how to address a cover letter? Can’t figure out who to address cover letter to or want a few more cover letter header examples? Let’s talk about it in the comment section below, and thanks for reading!

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What do I include in my cover letter heading?

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The heading provides your contact information, the date you are writing, and the address of the company to which you are applying.

For your contact information, you will want to include the following:

• The address where you can be reached ( if you live at college, will it be more accessible to include the local address or your permanent address? )
• Phone number
• Fax number (if applicable)
• E-mail address

Then, you will skip a line and write the full date ( month, day, year ). Follow this by skipping a space and writing the contact information for the person to whom you are writing:

• Name of the specific person
• Title of that person (if available)
• Address of the company

Craig M. Leroix 2987 W. Taylor Dr. Portland, OR 45720 890-372-1262 [email protected]

February 2, 2005

Amy Kincaid, Human Resource Director Western Electric, Inc. 387 Collier Lane Atlanta, Georgia 30051

Job seekers at Purdue University may find value in the Purdue career Wiki here .

The following are additional Purdue OWL resources to help you write your cover letter:

• Cover Letter Workshop- Formatting and Organization
• Example Employment Documents
• Cover Letters 1: Quick Tips
• Cover Letters 2: Preparing to Write a Cover Letter
• Cover Letter Presentation
• Job Search Documents for Working Class Positions

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• Finding a Job
• Cover Letters

Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

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Blog Cover Letter Help Short Cover Letter Examples

5 Short Cover Letter Examples (And How to Write Your Own)

As long as you can explain why you’re the ideal candidate, a short cover letter is just as effective as a long cover letter. In fact, when done right, it can be even more compelling.

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Five short cover letter examples

Short cover letter template, how to write a short cover letter for a job application, short cover letter faqs.

To write a short cover letter that still lands you the interview, draw inspiration from our short cover letter samples and template below. You can use these examples however you like — either download them as Microsoft Word files or copy and paste the text.

Our free-to-use cover letter builder can make you a cover letter in as little as 5 minutes. Just pick the template you want, and our software will format everything for you.

Our professional short cover letter examples include everything needed to capture the hiring manager’s attention and earn an interview.

Short cover letter sample #1

Short cover letter sample #1 (text version)

February 29, 2020

Principal’s Name

Washington High School

Portland, Oregon 97174

(971) 847-2122

[email protected]

Dear Principal [Name],

I’ve been passionate about teaching since I began tutoring for pocket money in high school.

I have seven years of teaching experience, instructing children with a diverse range of abilities. I’m also successful at boosting achievement, having increased average grades by 15% at my current school. I believe this makes me an ideal candidate for the tutoring role at Brearley High School as advertised on LinkedIn.

I can be contacted at 971 874-2478 or [Your Email]. I look forward to speaking with you soon.

This brief cover letter works because it quickly makes an impact by highlighting the candidate’s passion for tutoring.

Additionally, the cover letter is just long enough for the candidate to include some concrete achievements from their past work. These examples show employers what the candidate is capable of in a few short sentences.

Short cover letter sample #2

Short cover letter sample #2 (text version)

March 15, 2020

Hiring Manager’s Name

47 Jackson Street

Derry, Maine 04401

(207) 421-3698

[email protected]

Dear [Hiring Manager’s Name],

Since graduating from high school in 2010, I’ve waitressed at four different establishments in Derry. If Atwater’s restaurant is looking for an experienced professional, I’m your candidate.

I’m a reliable, diligent worker, with a 100% attendance record. I’m also popular with the local clientele: my ability to create a rapport with customers increased daily wine sales by $50+ in my current role.

I look forward to hearing from you. I can be reached at [Your Email] or (207) 014-7858.

Despite this short cover letter’s length, the candidate quickly spotlights their interpersonal skills and full attendance record — both details that will impress employers.

By the end of this cover letter, the reader is left with a clear understanding of this candidate’s qualifications and confidence in their abilities.

Include a call to action in the last paragraph of your cover letter to encourage hiring managers to reach out to you and schedule an interview.

Short cover letter sample #3

Short cover letter sample #3 (text version)

April 7, 2020

1047 Osage Boulevard

Tulsa, Oklahoma 74169

(539) 258-0014

[email protected]

As a state-qualified registered nurse with 17 years of experience tending to the infirm, I believe that I’m the ideal candidate for the nursing position at St. Mary’s Hospital.

In my present role, I evaluate the conditions of approximately 30 patients daily, developing personalized support plans for each of them, all while interfacing with colleagues to ensure effective care.

I’m responsive to emergency medical situations, and provide sympathetic support to patients as well as their friends and families. In 2018, I was awarded the Leadership in Ethics Award by the ANA in recognition of these qualities, so I believe I would be a valuable addition to St. Mary’s

I look forward to speaking to you about this position. I can be reached at 918.184.5447 or [Your Email].

This concise cover letter is effective because the applicant wastes no time highlighting how much experience they have.

The candidate quickly shows that they were recognized by the American Nurses Association (ANA) for their emergency response performance and strong sense of ethics. In less than 150 words, they effectively draw attention to their top hard and soft skills in a convincing yet brief cover letter.

Mentioning industry-specific awards and certifications can make a short cover letter more impactful than a longer letter filled with less relevant information.

Short cover letter sample #4

Short cover letter example #4 (text version)

August 31, 2021

Company Address

Atlanta, GA 30347

(xxx) xxx-xxxx

Dear [Mr./Ms./Mx.] [Hiring Manager’s Surname],

I’m writing to apply for the chief copy editor position at The Atlanta Journal-Constitution you advertised on Indeed.com.

Here are the reasons why I believe I’d be suitable for the role:

• I know the AP stylebook inside and out
• I have 7+ years’ experience as a sub-editor, including 2 as deputy chief copy editor
• In my current role, I edit 7,000 words per day
• I’m used to working to a (midnight) deadline
• I’ve adapted to working on rotation, often working weekends
• As deputy chief copy editor, I’m responsible for all copy editing on 3 days a week, supervising a team of 5
• Since I was hired, I’ve reduced the incidence of typos by 17% through my attention to detail and organizational skills

Thank you for reviewing my qualifications. You can contact me at your convenience to organize an interview at (470) 000-1234 or [email protected]. I look forward to hearing from you.

This short cover letter succeeds by packing plenty of information in a small space.

The applicant uses bullet points to showcase their relevant achievements and organizational skills . In this case, the applicant is applying for a copy editing role, so they talk about how they’ve successfully improved copy in the past, backing up those achievements with hard numbers.

Short cover letter sample #5

Short cover letter example #5 (text version)

February 1, 2022

74 Company Address

Murfreesboro, TN 37131

(615) 123-4567

[email protected]

Dear [Mr./Mx./Ms.] [Hiring Manager’s Surname],

I’m thrilled to be writing to you to apply for the Tour Guide position that Greenbay Tours is advertising on LinkedIn.

Guiding tourists around our historic city and teaching them about its colorful past requires strong leadership and communication skills. I grew into an effective leader and communicator as President of the Tubman High School Debate Team, and these abilities paired with a passion for history make me the perfect fit for this role.

I have no doubt that I could apply my charisma and sincere interest in our city’s past to showcase its marvels to tourists. Please feel free to reach out to me for an interview at (615) 000-1234 or [email protected].

This example demonstrates that you don’t need work experience to write an effective short cover letter.

In fact, short cover letters are perfect if you’re writing an entry-level cover letter . The shorter format lets you get right to the point and allows you to focus on your top 1–2 achievements that make you a good fit for the role.

Prefer using a template where you can simply plug in your information? We’ve got you covered.

Short cover letter template (text version)

City, State, ZIP

As a [Position Name] with [X] years of experience [Action], I believe that I am the ideal candidate for [Company Name].

I am a [Adjective], [Adjective] worker, and in my current position have successfully [Achievement — with numbers]I look forward to hearing from you. I can be reached at [Your Email] or [Your Phone Number].

This template ticks all the boxes of a well-written short cover letter: it’s properly formatted, concise, and addresses the hiring manager by name. You can download this template — or copy and paste the text — and fill in the blanks.

To write an effective short cover letter, you need to summarize your relevant experience, skill set, and achievements as quickly as possible.

Follow these tips to create a brief cover letter that wins over hiring managers.

1. Don’t use this overused opening line

“I’m writing to apply for the role of…” is the most overused opening line job seekers use on their cover letters.

Most hiring managers have seen it thousands of times. When writing your cover letter, try to avoid this boring opener.

Instead, learn how to start a cover letter with creativity and personalize your opening to you, and you’ll get noticed by more recruiters.

To illustrate how to do this, here’s an example of a captivating opening line:

“As an experienced and innovative marketer with an excellent track record, I’m thrilled to submit my application for the Senior Marketing Specialist role at ABC Enterprises.”

Then later on your cover letter explain the details about the role you want to fill and where you found it.

Additionally, make sure you know how to address a cover letter professionally to make a good impression.

2. Cut meaningless buzzwords

Anyone can describe themself as “detail-oriented” or a “self-starter,” but buzzwords mean little to recruiters.

Rather than describing yourself as “self-motivated,” give an example of an achievement that demonstrates this quality in action.

For instance, if you’re applying for a sales role, you could write:

Researched a new search engine optimization strategy that led to a 47% increase in sales.

Adding an accomplishment that reflects your strongest skills demonstrates to the hiring manager that you actually have those skills, and aren’t just saying so.

Instead of using buzzwords, start every bullet point you write with a powerful action verb to best showcase your accomplishments.

3. Don’t mention every past job

You don’t need to mention every job you’ve ever had in a short cover letter.

Instead of talking about specific roles, discuss the accomplishments and skills listed on your resume that make you the perfect fit for the job.

Read the job posting carefully to find out what skills the company is seeking, and highlight them in your short cover letter.

You can give a more detailed overview of your previous positions when writing your resume .

4. Use short words rather than long phrases

Without realizing it, we sometimes write unnecessarily long phrases on professional documents when a single word is enough. After you’ve written your cover letter, go back and reread it.  Replace longer phrases with single words (or at least fewer words).

Here are some examples of long phrases that are frequently used in cover letters along with some shorter words to use instead:

• Accomplished
• Regarding/About
• In order to
• I am capable of/I am able to
• Due to the fact that
• Successfully accomplished
• A large number of
• With regard to
• At the present time

How to write a cover letter

Dread writing cover letters? Read our guide to learn how to write a great cover letter that convinces hiring managers you’re the ideal person for the job.

Here are the answers to some common questions about short cover letters.

What do I include in a short cover letter?

Include the same sections of a cover letter you’d normally have, including:

• a cover letter header with your contact information
• the hiring manager’s mailing address
• a proper cover letter salutation
• the body of your cover letter
• a sign off and your signature or typed name

How do I format a short cover letter?

Format your short cover letter the same way you’d format a cover letter that’s standard length.

Standard formatting elements include:

• a professional cover letter font (size 10.5–12 points — your contact details can go down to around 8 points)
• 1” cover letter margins
• PDF or DOCX format

When shouldn’t I use a short and concise cover letter?

There are a couple of situations when you shouldn’t use a short and concise cover letter:

• If the hiring manager has set a minimum word count — make sure you hit it.
• If you have many relevant achievements, skills, and certifications that the hiring manager absolutely needs to know about (and you can’t describe them properly in your resume) — then you can add them to your cover letter.
• If writing at a high level is part of the job — showcase your written prowess with your cover letter.
• If you’re changing careers  — a compelling career change cover letter needs to be long enough to explain why you’re making the change and convince employers that your skill set will be an asset to their company.

However, here’s the Golden Rule of cover letter length : Never go past one page!

How can I make a short cover letter quickly?

If you need to make a short cover letter quickly, you can use a cover letter builder , which breaks the process down into a few quick steps. Or if you dread setting up a cover letter because you don’t know how to make it eye-catching, use a cover letter template instead.

Will hiring managers be turned off by a brief cover letter?

No, hiring managers won’t be turned off by a brief cover letter. In fact, many hiring managers will appreciate your ability to get to the point. Hiring managers have dozens of applications to review, and if you can sum up why you’d be the perfect hire in 200 words or less, they’ll appreciate you saving them time.

How short should a cover letter be?

As long as you can present a solid reason for why you should be hired, there’s no real rule about how short a cover letter should be. The shortest one we feature is under 150 words, but if you could convey the same information in fewer words, then go for it!

Ida Pettersson

Career Coach and Resume Expert

Committed to empowering job seekers of all experience levels to take the next step in their careers, Ida helps professionals navigate the job hunt from start to finish. After graduating from New College of Florida with a B.A. in Philosophy and Chinese Language and Culture, Ida moved to Hong Kong to begin her own career journey and finally settled in Taiwan. Her insights on resume writing, interview strategies, and career development have been featured on websites such as LawCareers.net, Digital Marketer, and SheCanCode.

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How to write an application letter (with example)

Are you ready for a new challenge and a fresh start in your career? An eye-catching application letter is essential when you’re applying for new jobs, if you want to make a great first impression on potential employers.

There’s a process to creating an outstanding application letter. It starts with researching the company and tailoring your letter, and ends with editing and formatting your application in a polished and easy to read way. In this guide, we show you how to write an application letter that highlights your strengths and qualifications relevant to the position. 

Why is a cover letter important?

When you’re job seeking, a compelling application letter will help increase your chances of success. An application letter, also known as a cover letter, serves as your professional introduction to potential employers. It’s your chance to demonstrate your qualifications, skills and excitement for the job.

While your resumé provides a snapshot of your work history and achievements, application letters let you expand on your experiences. They provide an opportunity to highlight specific accomplishments, express your motivation and explain why you’d be the right fit for the job.

What to write in an application letter

The key to a great application letter is in making it complement your resumé. Unlike a resumé, which focuses solely on presenting facts and details, an application letter adds a personal touch to your job application. It lets you tell your professional story, showcase your personality and convey your passion for the industry and the organisation you’re applying at.

The typical application letter consists of several key components. It begins with a traditional letter header, followed by a greeting addressed to the hiring manager or relevant contact. Then there’s the body of the letter, which should be one to three paragraphs long, each addressing different job criteria. After that, there’s a conclusion and a valediction (your sign-off). 

If you find writing an application letter daunting, it might be helpful to download a template as a starting point, or use AI tools to provide an outline for you to personalise. 

Before you start writing, do some research

Start by thoroughly reading and understanding the job description. Take note of the key responsibilities, qualifications and skills required for the role. Pay attention to any keywords or phrases used in the job ad, as these can guide your letter-writing process.

Next, research the company itself. Visit their website, read about their mission, values and recent news and take a look at their social media accounts. You don’t need to do a deep dive into every company you’re applying at, but it does help to have some background knowledge – otherwise, how will you know you want to work there? This includes understanding the type of organisation it is and what your job requirements are likely to be. You might also get a feel for the company culture.

Use the information you’ve gathered to draft a persuasive letter  that shows how your qualifications match with the company’s needs, goals and culture. Highlight any specific experiences, achievements or skills that illustrate why you’d be right for the role.

Formatting a cover letter

When it comes to formatting your application letter, the goal is to make it easy to read. Aim for a simple format that’s clean and uncluttered. Choose a clear and legible font such as Arial, Calibri or Times New Roman – or the same font you used on your resumé . Stick to a font size between 10 and 12 points to ensure readability.

Remember to keep your letter concise, aiming for no more than one page. Use clear, everyday English, avoiding overly technical terms or jargon. And of course, proofread your letter carefully when you’re done, to catch any typos or errors.

The opening paragraph

At the top-left of the page, begin with your contact information, including your name, location, phone number and email address. Include the date on the line below.

Next, address the letter to the hiring manager or the appropriate recipient, using a formal greeting such as Dear [Hiring Manager's Name] . If you can’t find the hiring manager's name, you can use a more general term like To whom it may concern .

In the first sentence, clearly state the specific job title and company. This goes at the top so that the recruiter or hiring manager knows immediately what the letter is about.

The body of the letter: Experience, skills and qualifications

The middle of your cover letter should consist of two or three concise paragraphs. Here is where you elaborate on your skills and qualifications, emphasising your achievements and how they align with the requirements of the job.

Think about specific instances where your strengths and skills made an impact at work, providing quantifiable results if you can. For example, you could talk about projects you worked on or goals you met, mentioning real figures if you have them.

With every skill or experience you mention, make sure you connect them to the role’s requirements. Reference key aspects of the job description in your letter. Got no relevant experience? Focus on extracurricular activities and education. 

Lastly, consider highlighting any certifications, awards or professional development courses you’ve completed. These achievements can further enhance your application and show that you’re committed to continuous learning and professional growth.

Above all, be honest about your qualifications. Avoid exaggerating or stretching the truth. If there are areas where you're lacking, acknowledge them and express your willingness to learn and grow.

Use the third paragraph to either mention more skills or experience (if you are applying for a more senior position) or to highlight what interests you about the company and how your passions and aspirations align with the company’s mission and values.

The closing paragraph of your cover letter

The fourth paragraph of your application letter is your conclusion. Here you can give a brief recap of your skills and reaffirm your enthusiasm for the job. You can also include a call to action, like inviting the employer to schedule an interview or visit your online portfolio.

In your conclusion you might also mention any follow-up actions you plan to take. For instance, you might say you’ll be following up with an email within a few weeks. End your letter with a traditional closing sign-off, such as Sincerely or Best regards .

Your closing paragraph should be concise and impactful, without repeating anything information from the middle paragraphs.

Editing and proofreading an application letter.

Before you send your application, proofread it closely to make sure it’s error-free. Typos or grammatical slip ups can look unprofessional and detract from your application, so it’s worth the extra effort to give your letter a once-over.

Consider enlisting the help of a friend or family member to review your letter with fresh eyes. Just showing it to someone else will often help to catch mistakes or areas for improvement that you might have missed. 

You should also cut certain words from your cover letter if you want it to make an impactful first impression. 

Following up after a job application

Following up  after submitting an application letter can show your interest to potential employers. If you don’t hear back from an employer within two weeks, it’s okay to follow up and ask about the status of your application. 

This shows your enthusiasm for the role, tells them you’re still interested, and puts you front of mind. When following up, make sure your communication is professional and polite, and avoid sending multiple follow-up emails within a short timeframe.

Here’s a follow-up email template to give you a head start. 

Tips for job application success

Here are some quick tips for writing application letters that stand out – and some advice for managing the job search process overall. 

• Tailor your application letter to the job, every time . Create your application letter specifically for the job and company you’re applying to. This means writing a slightly different one, every time. Show how your skills, experience and career aspirations are a good match for the company's needs and goals. Make extra sure you’re sending the right application letter to the right company. 
• Keep your letter clear and concise. An application letter should be straight to the point and easy to read. Aim for a one-page letter, unless otherwise specified in the job posting. Avoid unnecessary details and focus on the most relevant information to the job ad. Writing a good cover letter shows you have solid written communication skills.
• Use action verbs and descriptive language. Enhance your application letter by using strong action verbs, for example: instead of I was responsible for a team , write something like, I led a team of 10 high-performing staff .
• Show thanks and follow up.  After submitting your application, if you haven’t heard back after two weeks, send a follow-up email to the hiring manager. Reiterate your enthusiasm for the position. Use this opportunity to provide additional information or clarify any points in your application.
• Keep track of your applications. Have a system for keeping track of each application, noting the date you applied, the job title and company, and any notes or communication you’ve had. Mark them up on a calendar or put them into a spreadsheet. This will help you stay on top of your applications and avoid missing any emails that may have fallen through the cracks. A tracking system will also help if you get a call about a job and need to quickly refresh your memory on the details of it. Additionally, keep all your job cover letters in one folder, so you can refer back to them and repurpose them for future applications.

Dos and don’ts

Once you’ve written your application letter, you can refine it even more by applying these dos and don’ts. 

• Do add a personal touch . Giving your cover letter a personal touch can make it stand out to potential employers. Share a brief anecdote or personal experience that connects you to the role or company. This helps humanise your application and gives the employer insight into your personality and motivations. 

For example, applying for a job in healthcare:  I come from a family of healthcare professionals and grew up with the desire to work in a field where I could make a positive impact on others’ lives.

• Do tailor your language and tone . Try to match your tone and language to the company’s style (from their official website, rather than social media accounts.) If their website language is very formal, you should mirror that in your cover letter. If their tone of voice is more relaxed, you can take a warmer, more informal tone. Always maintain a professional tone – don’t be too laidback or colloquial.
• Do take out anything that’s irrelevant.  Is there information in your cover letter that isn’t really related to the job? Consider removing it. Avoid unnecessary details and focus on delivering the most important information only.
• Do proofread carefully . Having a perfectly edited letter means you have good attention to detail. Run your letter through spell-check and read it aloud to someone, to make sure it flows logically. Get feedback from a mentor or former teacher.
• Don’t use generic templates without tailoring them . The hiring manager will know if you’ve used a generic application letter. A template is a good starting point, but you need to tailor it to each job opportunity.
• Don’t exaggerate or misrepresent your qualifications.  Be honest and transparent about your skills and qualifications. Exaggerating or misrepresenting your abilities will likely backfire. An employer will be able to tell if you don’t have the knowledge and abilities you claim to have. 

Example of an honest representation:  I have basic experience with XYZ software, and I'm eager to improve on these skills. In my previous roles, I’ve been able to master new programs quickly.  

Example of an exaggeration:  I have intermediate knowledge of XYZ Analytics software having used this tool in my previous roles.

• Don’t use industry jargon.  While it’s important to express your knowledge of the industry, avoid using jargon or buzzwords, for example, terms like ROI, strategic initiatives, go-getter, etc. Also consider avoiding technical terms that may not be familiar to the reader.
• Don’t neglect to follow up. After submitting your application letter, send a follow-up email. Even if you don’t hear back from the employer, you’ll know you made every effort to get your application seen. A negative response from them will also allow you to close that application on your tracker. 

An application letter template

If you’re not confident in drafting a cover letter, it can help to use a professional template. Here’s one you can tailor for your job application. Below this is a sample application letter that puts this structure into practice. 

[Your name here] [Your contact number] [Your email address] [Suburb, State Postcode]

Dear [hiring manager’s name],

 [Intro] I’m writing to express my interest in the [job title] position at [company name]. [Share a personal anecdote if you have one, or briefly explain why you decided to apply for the role.] 

[Body paragraph 1: write about your experience, skills and any specific industry knowledge that could be valuable to the role.   Include any personal attributes that show how you’re an excellent fit for the company. Include one of your main acheivements that directly relates to the role.]

[Body paragraph 2: write about what interests you about the role and about the organisation. You might mention your career goals or the company’s vision and values.]

[Closing paragraph: reaffirm your interest in the position. Include a call to action.]

[Your name]

Sample application letter

Jean-Charles Mak 043X 123-X123 JCmak@g_mail.com

29 February 2025

Dear Ms Lee,

I’m writing to express my interest in the Assistant Manager position at X-Arcade as advertised on SEEK. From a young age, I’ve been passionate about the unique learning, entertainment and social aspects of video gaming. Having spent three years in the games-retail industry, I’m excited by the prospect of contributing to the success of your award-winning company.

Throughout my career, I have consistently demonstrated exceptional customer service. In my previous role at Tornado Thunder, I managed gaming rooms and was awarded Employee of the Month three times in 18 months. In my team-leadership role at PlayZone, I frequently demonstrated skills in de-escalating situations and problem solving under pressure, as well as cash handling and POS. Additionally, I have more than a decade of experience in gaming technologies across multiple platforms and consoles.

I feel that this role at X-Arcade is the perfect match for my abilities and aspirations. I'm inspired by the company’s approach to sustainability, inclusivity, and its target to become the largest arcade company in Australia by 2025. 

I’m confident that my proven track record and passion make me the ideal person for this position. I’ve attached my resumé for your review, which provides detailed insights into my experience and accomplishments. Thank you for considering my application. I’m excited about the prospect of joining X-Arcade and look forward to hearing from you. 

Writing an application letter takes a little planning and a lot of attention to detail. Personalising your letter and highlighting relevant skills and achievements can help you catch a hiring manager’s attention and get a callback for an interview. Take the time to create a well-written and error-free letter that shows your concientiousness and enthusiasm – desireable qualities in any employee. 

1. What should I include in an application letter?

Your application letter should include the following elements:

• Your contact information (name, suburb, city, phone number, email)
• The recipient’s contact information (name, job title, company name, address)
• A greeting (such as Dear Hiring Manager  or To whom it may concern )
• An introduction that states the position you’re applying for and expresses your interest in the company
• Body paragraphs that highlight your relevant skills and experience, and explain why you’re a good fit for the role
• A closing paragraph that thanks the hiring manager for their time and consideration, and reiterates your interest in the position

2. How long should an application letter be?

An application letter should be concise and to the point, typically no longer than one page. Aim for around three to four paragraphs, or about 300–600 words.

3. How should I address the letter if I don’t know the hiring manager’s name?

If you don’t know the name of the hiring manager, you can address the letter like this: To the Hiring Manager or To whom it may concern .

4. How should I follow up after sending an application letter?

After sending an application letter, it’s a good idea to send a follow-up email. This shows your gratitude for the opportunity and reinforces your interest in the position. You can follow up via email with a brief and professional message.

5. What are some common mistakes to avoid when writing an application letter?

Some common mistakes to avoid when writing an application letter include:

• Using a generic template without highlighting your unique skills and qualifications
• Exaggerating or misrepresenting your qualifications
• Using too much industry jargon, technical terminologies or flowery language
• Neglecting to proofread your letter before sending it

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Letter Headings, or How to Head a Letter 

In these fast-paced days of emailing and texting, most people may feel that the practice of writing letters (whether formal or personal) has gone by the wayside. However, it’s still important to know how to write a letter, as well as how to format one. One of the most important parts of showing people you understand how to create a formal letter is knowing how to head a letter.  

A letter heading is the part of the letter that introduces you to your recipient as well as gives them some important information about you, such as your address. The art of writing the heading of a letter is specific to different types of letters, but more than simply being protocol, knowing how to write the heading of a letter also  

• conveys professionalism to your reader;  
• makes it easy to reply to your message, as there is no need to keep the envelope when all the information is on one piece of paper; and  
• often ensures you will get a prompt reply, which is very important in today’s world of instant communication.  

So now that you understand why it is necessary, it’s time to learn how to write the heading for a letter.   

Business Letters

Writing a business letter heading is not the same as writing the heading for a personal letter. Business letters are usually very formal, and you’ll want yours to be as well, especially since you’re choosing to send a letter rather than an email. The business letter heading format, like the format of a business letter itself, is specific and must get across certain information to be considered formal.   

1. If you have letterhead, use it!

Some businesses—big or small—already have paper with letter heading formats built in. As a formal letter heading example, this can’t be beat! It’s also done the work of introducing you and giving your reader all the pertinent information, including the name of the company and its address. Sometimes, the letterhead will contain your name as well. Usually, before you start writing the letter itself, the only piece of information you will need to add is the date.  

Unfortunately, though, not everyone has letterheads already created for their needs, especially today—when writing formal letters isn’t quite as common. If you don’t have letterhead, it’s still easy to create the proper letter heading format.  

2. If you don’t have letterhead, include your address.

The first thing you’ll include when writing a business letter heading is your address. This means your formal address with your street number, name, city, state, and zip code.   

If you have a PO (short for “post office”) box number, skip writing your street number and name and simply write “PO Box” followed by the number. Then, follow the number with your city, state, and zip.   

If you live in an apartment, make sure to include your apartment number under the first line of your address.   

After the full address, many people include a phone number or email address, although this isn’t mandatory. After all, you’ve written a letter to this person, so don’t you expect a letter in return?  

Make sure that when you write the address and any additional information that you block all the text to the right side of your letter. This is the expected way to format your own address when writing the heading of a letter.  

3. Write the date.

Next, professional letter heading format dictates that you include the date. You don’t want people to forget when they received your letter, so make sure to remind them. Leave a line between the address and the date. You’ll find that leaving this space makes the letter look cleaner and more formal—plus it makes the date easier to pick out.  

4. Write the recipient’s address.

Always include the recipient’s address when you’re writing a formal or business letter heading. You’ll need to include all the same information you included when you wrote your own address. Here are some rules for what to include and how to format the recipient’s address:  

• Do not indent the recipient’s address, but do leave two spaces below the date.  
• Block this address to the left instead of the right.   
• Always address the letter to someone specific within the company if possible.   
• If applicable, include the name of the company beneath the name of the individual but before the address.   

5. Leave a space before writing the salutation.

You’re almost done! Leave a space before the salutation to finish your heading. Then, write the salutation. Of course, you’ll want to use a formal salutation rather than a casual one, but that’s a completely separate issue. In fact, it’s one we discuss at length in another post.  

Personal Letters

As you may have already guessed, how to write the heading of a letter changes when you’re writing a personal letter. For one thing, you’re bound to be much closer to the recipient, so some information may not be necessary. And for another, you already know how to write the heading for a letter for business, and this is a much more casual, laid-back alternative.   

Finally, personal letters tend to be handwritten. This means your heading might be handwritten too, which can affect letter heading spacing, letter heading format, as well as simply how to write the heading for a letter.  

1. Begin with your address unless you’re certain the recipient knows it.

You may not need to include your address the way you did in a formal letter heading example. In fact, your recipient may already know your address well. You may even swap letters with them often. If this is the case, you won’t need to include an address like you would in a formal letter heading format.  

However, you may not be sure if your recipient knows your address. If you’re not positive they do, include it in the upper right-hand corner like you would when writing a business letter heading. Furthermore, if you have stationery with this already printed on it, great! If not, write it out yourself, either typed or handwritten.   

2. Add the date.

Letter heading spacing is still important in a personal letter, but it’s a bit different. Leave two spaces between your address and the date. If you didn’t include your address, include just the full date in the upper right-hand corner of the letter.   

3. Go directly to the salutation.

Unlike when you were learning how to head a letter for formal or business correspondence, you won’t need to include the recipient’s address. Instead, you can skip forward to the salutation. This can be gentler and more familiar than one you would use when writing a business letter heading. And for this one, you’ll also need to leave two spaces between the date and the salutation.   

Hybrid Letters

Of course, not all types of letters fall into one of these categories. These can include formal letters that are handwritten, such as fan mail to movie stars or letters of complaint to a company. You’ll still want to include the recipient’s address in this case.   

Other times, you may be writing your first personal letter to someone, so you don’t want to seem too familiar right off the bat. In this situation, a formal letter heading example may be better. However, you still won’t necessarily need to include the recipient’s address.  

Why Write Letters in the Age of Email

If you’ve come here hoping to learn more about how to head a letter or letter heading spacing or to see some formal letter heading examples, we hope we’ve been able to assist. However, some people may still be wondering why they might ever need to write letters when emails are so much easier—not to mention instant.  

The art of letter writing has been around a long time. Knowing how to write a proper letter allows you to communicate with people in a number of ways. Those who know how to write the heading for a letter can correspond with people properly, based on the situation and their relationship. There will always be times when writing a letter is more efficient, effective, or appropriate to the situation than sending an email. Thus, it’s important to know how to do so when these times come.

Like this post? Check out some more about writing letters:

How to Write an Official Letter

How to Write a Killer Query Letter

Ten Key Elements to Writing an Effective Business Letter

9 Awesome Online Writing Resources

Other Resources You Might Like

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Should a Cover Letter Have a Header in 2024?

Cover letters have always been an important document in any job application. Even in today’s digital age, where job applications are submitted online, cover letters remain to be a crucial part of every job seeker’s toolkit. A cover letter introduces you to the hiring manager, highlights your qualifications and experience, and demonstrates your enthusiasm for the job.

The purpose of this article is to explore the question – Should a Cover Letter Have a Header? A header is a short text that includes your name, contact information and the date, placed at the top of the cover letter.

This article will provide a brief overview of the topic and demonstrate why having a header is important, and its various benefits. It will also discuss some common mistakes people make when it comes to headers and offer expert advice on how to craft the perfect header for your cover letter.

The article will delve into the key components of a header and how they contribute to making your cover letter stand out among other candidates. We will explore the impact of headers on the hiring manager’s perception of your application and provide insights into what you should include in your header.

In addition, the article will touch upon the different types of headers you can use, their styles and formats. It will also provide handy tips on what to avoid when creating a header and what mistakes to look out for while creating one.

All in all, this article aims to provide you with all the information you need related to headers and their relevance to your cover letter. By the end of this article, you will have a clear understanding of whether you should include a header or not, and what elements to include in the header to optimize your chances of getting hired.

What is a Cover Letter?

A cover letter is a professional document that accompanies a job application, typically in response to a job opening. It provides a brief overview of the applicant’s qualifications, experience, and interest in the job, and serves as an introduction to the accompanying resume or CV.

How Cover Letters Differ From Resumes/CVs

While resumes and CVs focus on the applicant’s work experience and accomplishments, cover letters provide an opportunity for the applicant to showcase their personality, explain any gaps or discrepancies in their work history, and express why they believe they are a good fit for the position. Whereas a resume or CV may simply list the applicant’s education, work experience, and skills, a cover letter can provide additional context and highlight specific achievements or abilities relevant to the job.

Importance of Cover Letters in the Job Application Process

Although not all employers require a cover letter, submitting one can significantly improve the chances of being invited to an interview. A well-written cover letter shows that the applicant has taken the time to research the company and position and is genuinely interested in the job, making them stand out from other applicants who may be submitting a generic resume or CV. Additionally, a cover letter allows the applicant to make a personal connection with the hiring manager and demonstrate their communication skills in a professional setting.

A cover letter is a crucial component of a job application that allows applicants to showcase their personality, explain gaps in their experience, and express their interest and qualifications for the position. While not always required, submitting a well-crafted cover letter can greatly improve an applicant’s chances of being invited to an interview and ultimately landing the job.

What is a Header?

A header is a section of a cover letter that appears at the top of the document. It includes specific information that identifies the applicant and the purpose of the letter. In general, a header consists of contact information, such as name, address, email, and phone number, along with other relevant details that support the job application.

The primary purpose of a header in a cover letter is to make a good first impression and to demonstrate a professional and organized presentation. A well-formatted header can catch the attention of the potential employer and provide a positive impression even before they start reading the content of the letter.

When creating a header, there are several types of information that applicants should consider including. The most important are personal and professional contact information, which can help employers reach out to applicants for follow-up interviews or hiring decisions. Other details that can be included in a header are job titles, LinkedIn profiles, social media handles, and website links.

In addition to these details, the header can also contain the date, job title, and the name of the employer or hiring manager. This information can demonstrate a genuine interest in the specific job and show commitment to the application process.

Including a header in a cover letter is an essential part of the job application process. A well-crafted header can showcase an applicant’s professionalism, attention to detail and assist in creating a positive first impression. It is important to ensure that the information in the header is accurate and presented clearly to avoid confusion and help the reader better understand the applicant’s qualifications.

Pros of Using a Header in a Cover Letter

If you’re wondering whether or not to include a header in your cover letter, the answer is yes – and here are a few of the reasons why:

Establishes Professional Identity

Your cover letter is your first opportunity to make an impression on a potential employer. By including a header at the top of the page, you’re immediately setting the tone for a professional document. This can include your name, contact information, and even a professional title or tagline if appropriate. By establishing your professional identity up front, you’re making it clear that you take the job search seriously and are committed to presenting yourself in the best possible light.

Makes it Easier to Identify the Document

When a hiring manager is sifting through dozens or even hundreds of cover letters at once, anything that can make the process easier is helpful. By including a header, you’re making it easier for the reader to quickly identify your cover letter amongst a sea of other documents. This can be especially helpful if you’re submitting your application via email, where it can be easy for attachments to get lost or misplaced.

Makes the Document More Visually Appealing

Let’s face it – plain, unformatted text can be hard on the eyes. A well-designed header can break up the monotony of a page and make the entire document more visually appealing. This can be especially helpful if you’re applying for a job that values creativity and design skills. By taking the time to create a visually appealing header, you’re showing your prospective employer that you have some design chops and can create eye-catching documents.

Shows Attention to Detail and Professionalism

Finally, including a header in your cover letter shows that you pay attention to the little details – and that you’re serious about presenting yourself in a professional manner. By taking the initiative to design a header that stands out, you’re demonstrating that you’re a detail-oriented individual with a keen eye for presentation. In an age where attention to detail is increasingly important, this can be a valuable trait for any job applicant to possess.

There are many benefits to including a header in your cover letter. By establishing your professional identity, making the document easier to identify, creating a more visually appealing document, and demonstrating your attention to detail and professionalism, you’re setting yourself up for success when applying for jobs. Don’t underestimate the power of a well-designed header – it could be just what you need to catch a hiring manager’s eye and land that dream job!

Cons of Using a Header in a Cover Letter

When it comes to using a header in a cover letter, there are several potential drawbacks to consider. These cons include:

Not necessary if the cover letter is submitted electronically:  In the digital age, many job applications are submitted online. In these cases, a header may not be necessary, since the company will likely have your name and contact information on file already.

Limits space for the rest of the cover letter:  Headers can take up valuable real estate on a cover letter. If you’re struggling to fit everything you want to say into a single page, a header may not be worth the trade-off.

Might not be preferred by certain employers:  Some hiring managers and recruiters may have specific preferences for cover letter formatting. If you’re applying to a company that has strict guidelines for cover letters, a header may not be an option. Additionally, some companies may simply prefer a more traditional, simple format with no header.

While headers may have some benefits, it’s important to weigh the potential downsides as well. Consider your industry norms, the company’s expectations, and your own personal style and preferences when making a decision about whether or not to include a header in your cover letter.

Tips for Creating a Header in a Cover Letter

Having a well-designed header in your cover letter can make all the difference in capturing the attention of a potential employer. Whether you’re applying for your dream job or just trying to update your resume, here are some tips to help you create an effective header:

Choose an Appropriate Font and Font Size

First and foremost, it’s important to select a font that is easy to read and professional-looking. Aim for a font that is common across different platforms, such as Arial or Times New Roman. As for the font size, it’s important to make it large enough to be read comfortably, but not so large that it takes up too much space on the page. A good rule of thumb is to use a font size between 10 and 12 points.

Layout and Positioning of Header Elements

The layout and positioning of your header elements can also make a big difference in the overall design of your cover letter. Your name should be the most prominent element, followed by your contact information such as your phone number, email address, and current city and state. You could also include your LinkedIn profile, website, or portfolio URL.

What Information to Include in a Header

In addition to your name and contact information, you may also choose to include a title or brief description of your skills and experience. This can help to highlight your strengths and differentiate you from other job candidates.

It’s vital to make sure that your header is easy to scan, with clear headings and condensed information that’s easy to follow. Keep your wording concise and avoid adding too much information that isn’t relevant to the job.

A well-designed header is an essential component of a successful cover letter. By following these tips and keeping it simple, you can capture the attention of potential employers and increase the chances of landing your dream job.

Examples of Cover Letter Headers

When it comes to creating a cover letter, there is no one-size-fits-all approach. One element to consider is the header, as it sets the tone for your introduction. Here are three examples of cover letter headers to help you decide which style suits your application best.

Example #1: Traditional Header

The traditional header includes your name, address, and contact details on the top right side of the page. The employer’s name, position, and company details follow on the left side, followed by the date. This style is straightforward and professional, making it a safe choice for formal positions.

Example #2: Modern Header

A modern header combines a bold font with a minimalist design. Your name and contact information are on the top left side of the page, while the recipient’s information is on the right. This style is suitable for creative industries, as it shows your design skills and attention to detail.

Example #3: Header with a Logo

If you want to stand out from the crowd, a header with a logo can do the job. This header includes your name, contact information, and a company logo. The recipient’s information follows below, with the date on the right. This style is ideal for graphic designers or marketers, as it showcases your brand identity and creativity.

The header is an essential element of your cover letter that reflects your personality, professionalism, and design skills. Choose a header that aligns with the company’s culture and the position you are applying for, and you will increase your chances of standing out.

Should the Header Match Your Resume?

Consistency is key when it comes to job application documents. Employers and recruiters receive a large volume of resumes and cover letters, so making sure that your application is consistent and easy to read is crucial.

One aspect of consistency to consider is matching the header on both your resume and cover letter. This means using the same name, contact information, and formatting on both documents.

Advantages of Matching the Header

One advantage of matching the header is that it makes your application look more professional and put-together. It shows that you have taken the time to review and edit your documents, which can make a good impression on potential employers. It also makes it easier for employers to contact you if they need to, as they can simply refer to the header on either document.

Matching the header can also help ensure that your application isn’t overlooked or lost in the shuffle. If your resume and cover letter have different headers, an employer might not realize that they belong together. This can be especially true if you’re submitting your application through an online system or via email.

Disadvantages of Matching the Header

There aren’t many disadvantages to matching the header, but it is worth considering a few things. If you have a very unique or creative header, for example, it might not translate well to both documents. In this case, you might want to use a more standard header for your resume and cover letter.

Another potential disadvantage is that if you change your contact information or formatting in the future, you’ll need to update both your resume and cover letter separately. This can be time-consuming and could lead to errors if you forget to update one or the other.

Final Thoughts

Matching the header on your resume and cover letter is a good practice to follow. It can make your application look more professional, help ensure that it isn’t overlooked, and make it easier for employers to contact you. However, it’s important to consider any unique aspects of your header and be aware of the potential for future updates. By doing so, you can create a consistent and effective job application that showcases your skills and qualifications.

Alternative Options to Using a Header in a Cover Letter

While header is the most popular option for formatting a cover letter, it is not the only choice. Here are a few alternatives to consider:

Using a footer:  Instead of placing your contact information at the top, you can include it in a footer section at the bottom of the page. This can be a neat and professional way to present your details without taking up too much space at the top.

Including information in the top left corner:  If you prefer to have your contact information in the body of the letter, you can consider placing it in the top left corner. This is a common approach for email signatures, and can also work well in a cover letter.

Adding information in the closing paragraph:  Finally, you can opt to include your contact information and other details in the closing paragraph of your cover letter. This can be a good way to tie the letter together and leave a positive impression on the hiring manager.

Keep in mind that these options may not be appropriate for every situation, and you should always consider the specific requirements of the job you are applying for. However, by exploring different formatting choices, you can create a cover letter that is both effective and professional.

How to Choose Whether to Include a Header in Your Cover Letter

One of the important decisions when writing a cover letter is whether or not to include a header. A header can add professionalism and structure to your letter, but it’s not always necessary. Here are some factors to consider when deciding whether to include a header:

Factors to Consider

Company culture.

Research the company’s culture and make sure that your letter aligns with it. Some employers may prefer a more formal approach, while others may appreciate a more personal touch.

Industry Norms

Different industries have different practices when it comes to cover letters. For example, creative fields may encourage more personalized and unique cover letters. On the other hand, more traditional industries may prefer a more standard and formal approach.

Length of Letter

If your cover letter is only one page, a header may be unnecessary and take up valuable space. However, if your letter is multiple pages, a header can help keep it organized and easy to read.

Personal Branding

Your header can also be a way to brand yourself and stand out to potential employers. Include your name, contact information, and perhaps a logo or other branding elements that represent you and your personal brand.

Potential Employer Preferences

It’s important to research the potential employer’s preferences when deciding whether to include a header in your cover letter. Some employers may explicitly request a header, while others may prefer a more minimalist approach. Look at the company’s website, job posting, and any other available resources to determine their preferences.

However, if there is no specific guidance from the employer, it’s generally safe to include a header. A header can add structure and make your cover letter look more professional.

When deciding whether to include a header in your cover letter, consider the factors mentioned above, but also take into account the preferences of the potential employer. A well-crafted header can add professionalism and structure to your letter, but it’s important to ensure that it aligns with the company culture and industry norms.

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• Cover Letter Sample

Use this cover letter sample as a model to write your own effective cover letter.

This specific cover letter example was written for an administrative assistant, but you can use it as a model no matter what type of job you're looking for.

The concepts used to write this sample letter will translate into writing a cover letter for any type of job that might interest you.

You'll be able to use this sample to get a better understanding of what a good cover letter looks like and what you should include in your own letter.

Before we dive into the cover letter sample, let's review some key points, so you can write effective covering letters for any type of job including:

• How to format your cover letter
• A simple cover letter writing formula you can apply to any type of job
• A big mistake you can easily avoid when writing your cover letter
• An effective cover letter sample you can use as a model for your own letter

How to write a compelling cover letter

Formatting Your Cover Letters

There are two popular and effective ways to format a cover letter:

• Use a layout that matches your resume
• Use a standard business letter format

1. Use a layout that matches your resume

Formatting your cover letter to match with your resume design is an easy way to make your entire job application package look like a professional, pulled together unit. You simply need to make the heading on your cover letter match the heading design used for your resume.

The cover letter sample at the bottom of this page was designed to match with the resume heading on the sample resume shown in the image below.

If you compare the two documents, you'll notice the heading with the jobseeker's name and contact information centered at the top of the resume is matched exactly on the cover letter. It's a simple strategy for creating a cohesive resume and cover letter design. 

Note that you can also  make your reference page match  with the same header. When all three documents begin with the same header, your job search documents will form a sharp looking package that creates a positive first impression.

The format of the sample cover letter below is designed to match the heading this resume's heading.

2. Use a standard business letter format

You can also  format your cover letter  in the more traditional block style used in formal letter writing.

I prefer the first method, matching the heading on your cover letter with the heading on your resume. However, that's just my personal preference. Using a more traditional business letter format is also a perfectly good option.

Cover Letter Writing Formula

The example below follows a standard formula for cover letter writing. You can apply it to any cover letter you need to write for any job.

I love this formula because it's an effective tool for busting through writer's block. The formula maps out your cover letter for you, so when you begin writing, you're not stuck staring at a completely blank page with no clear starting point.

Paragraph 1 - What

Paragraph 1 is the "what" paragraph. It tells the employer what job are you applying to. In the example below, the job seeker is applying to a job as an administrative assistant.

Paragraph 2 - Why

Paragraph 2 is the "why" paragraph. This paragraph tells why the employer should hire you. In the example, the job seeker has used paragraph two to describe her technical skills and her experience in the field.

Paragraph 3 - Why Else

Paragraph 3 is the "why else" paragraph. This paragraph includes more reasons why the employer should hire you. In the example, the why else paragraph is used to describe personal qualities that make this job seeker well-suited for the job.

Most jobs require technical skills, as well as interpersonal skills, so that is often a logical way to divide the "why" and "why else" paragraphs. Spend one paragraph describing your technical skills, and spend the other paragraph describing your interpersonal skills.

Which should you lead with - technical or interpersonal skills?

Lead with the skills that are most essential to the job you're seeking. If technical skills are most important, put them first followed by a paragraph about your soft skills. If, on the other hand, interpersonal skills are most important in your line of work, lead with those and follow up with your most relevant technical skills.

Paragraph 4 - Contact

Paragraph 4 is the contact paragraph. In this example, the job seeker has asked the employer to contact her. If she had the employer's contact information and she hadn't been asked not to contact the employer, she could also use this paragraph to tell the employer that she would be calling to follow up on her application for the job.

A Big Mistake People Make When Writing Cover Letters

When you sit down to write your own cover letter, do be sure to write your own, unique letter. Do not copy the sample below (or any other cover letter example) word for word .

In fact, you might even want to write out a rough draft of your own cover letter before looking at any samples. Sometimes it can be very difficult to use your own phrases once you have other people's words in your mind.

A cover letter written in your own words will highlight your most marketable and unique skills and bring out your personality in a way that a copied letter will not. Simply copying a sample letter will not show you in your best possible light.

Copying can also cause problems for you if you plan to post your qualifications online on sites like LinkedIn.

I have found several almost word for word copies of this sample cover letter that people have posted on their LinkedIn profiles. This kind of copying creates several problems for job seekers.

If an employer searches a site like LinkedIn and finds multiple copies of basically the same cover letter, he or she will know that the job seeker did not write that letter. The impression that leaves with the employer is not positive. It can cause the employer to believe the job seeker:

• is not hard working because he or she couldn't be bothered to write an original cover letter
• doesn't write well and was not capable of writing an original letter
• is dishonest because he or she plagiarized someone else's work
• hasn't provided a sincere description of his or her skills because the letter is simply a copy of someone else's letter

Please do take the time to write your own letter in your own words using this sample for guidance. It really is the best way to show your unique skills at their best and make a positive impression on employers.

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Application Letter Templates in Word

Create Professional Application Letters for Your Job Application to Pair with Your Resume and Covering Letter by Browsing through Template.Net for Free Yet Professional Designs. The Site Offers Simple, Creative, and Modern Application Letters with Numerous Examples Covering Various Professional Fields Suited Best for Teachers, Clerks, and Accountants Alike.

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How To Create An Application Letter In Word?

In a job application, an application letter or a cover letter briefly describes your personal information and qualifications. When you apply for a job, you don't just bring your resume with you. You should also bring your application letter. The letter is like a summary of all the details you wrote in your resume. Thus, an application letter can also be an overview of your resume. With that said, it's best to ensure that your application letter explains how deserving you are to be part of a successful team.

To guide you in writing an impressive application letter, here are tips for teaching you how to do it using MS Word.

1. List Your Requirements And Skills

Before you write your application letter using MS Word, make a two-column sheet. Then, list both the requirements and your skills or any other qualifications. Afterward, compare your skills with the indicated job requirements. Always remember that you have a broad skill set. You can sing, write, read, speak, calculate, etc. However, you're only meant to pick the best ones. In which case, you'll need to determine the appropriate ones. The appropriate skills or qualifications you should include are those that match the requirements. Doing so is useful when you're applying for a job. Feel free to refer to our list templates to guide you accordingly.

2. Lay Out Personal Details Completely

Make sure to place your personal information at the top-most part of your application letter. Your personal information includes your complete name, your specific address, phone number, email address, own website, and your job site (LinkedIn or Mynimo) profile. Since you want to make it easy for the employer to contact you, then make sure you indicate your complete personal details. For more references, take a look at our resume templates and learn how to lay your personal details down. 

3. Determine Your Format 

There are several examples of business letter formats such as full-block, modified-block, semi-block, etc. The full-block form has no indentions while the semi-block style has indentions. A full-block style is where you align all the details and sections to the left. On the other hand, the modified-block style and semi-block style does not indent some details and parts to the left. The modified-block and semi-block format make your letter look neat and organized. However, a full-block style makes a smooth eye-scanning for your readers. 

4. Write An Engaging First Paragraph

Especially when you're a fresh graduate who's applying for a job, make sure to write an engaging first paragraph. Be reminded that hiring managers will scan your job application letter and quickly decides whether it's for trash or keeps. Whether you're applying for a summer job, internship, or regular employment, you should also make sure that all paragraphs in your application letter are engaging. For you to make a persuasive first paragraph, state your excitement for the job offer. Then, be specific with the things that attracted you to the job. Also, tell the hiring manager that you're not just familiar with the work, but also highlight how deserving you are. 

5. Explain How You Can Be An Asset

Always answer the hiring manager's question, "What's in it for me?" You should know that there is a reason for the job vacancy and that there is a problem that needs to be solved. You should also express that you are willing to solve the problem. In addition to your skills, include your achievements and relevant work experience. If possible, include any leadership involvements. 

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Cover Letter vs. Application Letter [Differences, Pros & Cons, and Writing Tips]

However, the major difference between a cover letter and an application letter lies in the content. A cover letter, which is usually submitted along with a resume, focuses on expressing your interest in the position. An application letter meanwhile can replace a resume and a cover letter and briefly describes your education and work history.

Job search jargon can be confusing sometimes, especially when there are terms that sound alike but mean differently. Yes, we're talking about a cover letter vs. an application letter. They serve the same purpose – introducing yourself, demonstrating your qualifications for the job opening, and convincing the employer to call you for an interview. 

Read on to learn more about:

When to Use an Application Letter vs. Cover Letter

Cover letter vs. application letter - content.

• Cover Letter vs Application Letter - Pros & Cons

Tips for Writing a Strong Application Letter

Since an application letter and cover letter are two different documents, they should also differ in terms of usage. As we all already know and understand, a cover letter is used to accompany a resume when applying for a job vacancy.

Then, what about application letters?

Below we will discuss the 5 different situations that tell whether you should use an application letter or a cover letter.

💡 When there is no job posting

If the job isn't being advertised, you can consider sending out an application letter or a letter of interest. These two documents work well when you want to express your confidence and desire to work at that company in the future.

That being said, a letter of interest is another different document, just like how an application letter is different from a cover letter. Application letters highlight your skills, strengths, and previous work experiences in detail, along with your interest in the specific position you are writing about.

💡 When you’re applying for academic programs or scholarships

In such situations, a longer-form letter like an application letter or an academic CV is more preferred compared to a resume and cover letter. The reason is that school advisors expect to see the details of your personal growth in terms of both education and employment. Therefore, they can decide whether you would be an excellent candidate to be granted the opportunity.

💡 When you’re applying for internships

As a student looking for internships, you might not have a lot of work experience to describe in your resume. For that reason, an application letter will be able to do the job of both a resume and a cover letter. 

Also, the potential employer would like to dig deep into your educational background as well as personal traits and strengths, not just hear about your passion. That's why an application letter is preferable to a cover letter or a motivation letter. 

💡 When you’re applying for a job opening

A cover letter is generally sent along with your resume for a job application. It is considered as a supporting document that helps provide additional information besides what is written in your resume. Though it’s optional to include a cover letter in your job application, you should need one to express yourself further in a more personal way.

💡 When you have a lot to write in your resume

You have plenty of work experience and have achieved many accomplishments in the field, so a 2-page resume is not enough. If so, you should describe those work experiences and accomplishments that don’t fit in your resume in a cover letter.

Remember, do not repeat the same information on your resume in your cover letter.

What if you are a recent graduate and have limited professional experience? A cover letter will then help you demonstrate your passion and motivation to apply for the job opening. You can also impress the hiring manager by stating your career goals. 

In this paragraph, we're going to show you the difference between a cover letter vs. a letter of application in terms of their format and structure.  

1. Cover Letter vs. Application Letter - Header

Basically, the header of a motivation letter vs. an application letter follows the format of business letters, which includes your contact information, the date when the letter is written, the recipient's address, and contact information.

Moon Tran La Mesa, CA, 91941  [email protected] (+310)-442-1549

April 10, 2022

Davis Pullman  Marketing Manager IVY Media  1836 La Mesa Blvd, La Mesa, CA 91942

2. Cover Letter vs. Application Letter - Salutation

The salutation in a letter is a greeting to the people who can make a decision on hiring you or offering you the scholarship. In general, they could be the hiring manager, the employer, or the Head of the Department where the vacancy is from. 

For any kind of formal letter, including a letter of interest, application letter, and cover letter, you should write a proper salutation like these:  

• If you already know the recipient's name: Hello / Dear [Name] 
• If you already know the recipient's gender: Dear Mr. / Ms. + [Name]
• If you only know the team or department: Dear Hiring Manager / Dear The Head of [Department]

💡 Pro Tip: You might be wondering, what about “To Whom It May Concern”? Believe it or not, this salutation is now considered outdated and overused. Read more on why you should consider not using “To Whom It May Concern” as your cover letter salutation.

3. Cover Letter vs. Application Letter - Opening paragraph

Here's what to include in the opening paragraph of your cover letter:

• The position you're applying for
• The purpose of the letter
• A brief statement of your qualifications

Example of the introduction in a cover letter: 

“My name is Kaylee Sands, a TESOL-certified teacher currently seeking a teaching position at Dream School. I believe that my 8 years experience in teaching English and my strong communication skills make me the right fit for this role.” 

On the other hand, application letters have a more extensive introduction through which the employer can grasp more in-depth information about the candidate’s skills and qualities. You need to cover the following elements in the opening paragraph of your application letter: 

• The purpose of the letter 
• A brief overview of your skills, experience, and goals 

Example of the introduction in an application letter: 

“My name is  Flavien Louis, an undergraduate student majoring in Marketing at Academy of Journalism and Communication. I am writing to express my desire to participate in the Unilever Future Leaders Program. I have a strong passion for exploring customer behaviors and developing Marketing plans to help the company maximize the profit. Previously, I have worked part-time at an advertising agency for one year where I have obtained much knowledge, experience, and skills in this field. I know UFLP would be the perfect opportunity for me to advance my goal of becoming a Digital Marketing specialist.”

4. Cover Letter vs. Application Letter - Body paragraph(s)

In terms of the body paragraph, a cover letter aims to express your motivation and explain why you think you're qualified for the job opening. Thus, you will need to draw strong connections between your qualifications and the job requirements, and avoid repeating the information that is already mentioned in your resume.

Example of the body paragraph in a cover letter:

“During my 10 years of experience as an HR Specialist, I have engaged in a variety of industries such as EdTech, fashion, and tourism. My major job responsibilities include employee recruitment and retention, staff development, employee benefits, and HR records management. I’m detail-oriented and able to deal with complicated issues by leveraging organizational management as well as problem-solving skills. In the most recent position at PledgCam, I have implemented the very first corporate-wide program to foster employee engagement, having achieved 100% employee participation.

Regarding my educational background, I hold a Bachelor’s degree in HRM and an MBA in Organization Development, both from Western State University.”

Meanwhile, an application letter provides a brief description of your educational background, employment history, and accomplishments in the field. The information needs to be listed chronologically so the employer can see your personal development. That makes a job application and a cover letter different.  

Example of the body paragraph in an application letter:

“In 2010, I graduated with a Bachelor's degree in Communications and an MBA from the University of Texas after studying for 6 years.

My first job was a Sales Representative at Genex Engineering, where I was responsible for selling hardware and software for Asia-based customers while obtaining orders from existing or potential sales outlets. I hit and exceeded sales KPIs by 25% for 3 months in a row in 2018.

After that, I advanced my career as a Sales Specialist at Ragic. My main job responsibilities include developing and implementing sales strategy, searching for potential clients, managing the retention of existing clients, and negotiating the contract of sales. My biggest achievement is receiving the 2020 and 2021 Sales Eminence Award for annual sales volumes over 115% of the goal.”

5. Cover Letter vs. Application Letter - Closing paragraph

How to write a cover letter vs a job application’s closing paragraph is similar. You will need to include the following information: 

• Restate your interest in the role/program.
• Include a call to action inviting the hiring manager to reach out to you.
• Express your gratitude for their time and consideration.

“As a big fan of BAS Glow for many years, I hope that I can become a part of the Business Analysis & Development team. I am confident that the experiences and skills I’ve obtained in 5 years of working have prepared me for this position. I would appreciate your time and consideration for a further discussion.

Thank you and please kindly let me know if you have any questions."

6. Cover Letter vs. Application Letter - Sign-off

There’s no difference in the sign-offs of a cover letter vs a letter of application.

Just simply end your letter with a formal closing, followed by your signature, like these:

• Best regards,
• With gratitude,

💡 Pro Tip: Avoid sign offs that are too personal and casual like: With love, Lots of love, XOXO, See you .

7. Cover Letter vs. Application Letter - Attachments

In general, you’re required to include a resume with your cover letter. You can also submit other supporting documents such as certificates and a portfolio. 

However, application letters don't contain any other attachments since they're considered a standalone document and you’ve already disclosed your explanations in the body of the letter. 

Still, to make sure you don't miss any requirements, read the job posting carefully. 

8. Cover Letter vs. Application Letter - Length

A cover letter is typically half to one page long with 250-400 words. An application letter can typically be longer than a cover letter and can be one to 2 pages long.

Cover Letter vs. Application Letter - Pros & Cons

Wondering which type of letter you should use for your application? 

Below we've listed some pros and cons of using a cover letter vs. an application letter.

Pros & Cons of a Cover Letter

• Entices the employer to read your resume.
• Shows your personal traits. 
• Better explains what you contribute to the company as a candidate for the specific position. 
• Provides additional information that's not mentioned in your resume.
• If it is an optional requirement, it shows that you're willing to take extra time to prepare a document that's not required.
• If not well-written, it would reflect poorly on your application.
• Some employers may not read cover letters if it's not a requirement for the application.
• Need to conduct a time-consuming research of the company and position in order to write a tailored cover letter.
• Need extra time and effort to prepare.
• Risk of repeating information already mentioned in the CV.

Pros & Cons of an Application Letter

• Doesn’t consume much time and effort to design and format it. 
• When well-written, it tells a compelling story about yourself.
• Works well when you want to describe in-depth academic experience. 
• Makes you stand out from the crowd as many candidates don't submit an application letter if not required. 
• No strict requirement for the length.
• Lacks personal touch and room for creativity compared to a well-designed resume.
• Some hiring managers prefer a resume or CV. 
• May be out of date for some jobs or industries. 
• Can only be used in very limited circumstances in a job search. 
• Not suitable for those with limited work experience or educational achievements. 

✅ Rephrase your resume content in your application letter.

As mentioned earlier, you shouldn't repeat what is already written in the resume. If you want to highlight any important details such as your previous job tasks and significant contribution, keep in mind to rephrase them.

✅ Highlight notable achievements.

You should not only show your accomplishments but also quantify them. That way, you can better prove yourself to the hiring manager and show that you can add more value to the company.

✅ Start each paragraph by highlighting the content.

This allows the employer to have a clear picture of what you're going to say within each paragraph. Just follow the guide on how to write a cover letter vs. job application mentioned above and you'll be able to give a clear, well-thought-out self-description.

✅ Be brief and use descriptive words.

Descriptive words allow you to provide specific information without writing a lot. Hence, consider using this kind of words will make your application letter more concise and impressive.

📚 Further reading:  300+ Resume Adjectives & How to Use Them (Guide & Examples)

✅ Stuff facts and details in the application letter.

Honesty is especially important when it comes to job and academic applications. Any false or ambiguous information may make you look bad and break your chances of landing the job interview. Including details about your experience will increase credibility and also help the readers gain a better understanding of your qualifications.

With Cake, you can easily create a resume online, free download your resume’s PDF formats, and utilize ATS-compliant templates to create a resume. Land your dream job, create your resume online (free download) now!

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--- Originally written by May Luong ---

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WTO / Letters and Emails / Cover Letters / How to Write a Job Application Letter? (30 Best Examples)

How to Write a Job Application Letter? (30 Best Examples)

An Application Letter is a stand-alone letter that a person writes to the hiring managers of an organization to show interest in an available job position.

This letter contains all the necessary details of the job applicant, including their skills and experience at the job and their qualifications.

A job application letter usually contains details of a person’s interests, skills, levels of exposure and experience, expertise, and education. The applicant usually addresses the application letter to the hiring company to inform them of the benefits of selecting the said applicant for the job interview and employment.

The application letter is more detailed and personal than the cover letter and serves as the first interface between the employer and potential employee as it gives the impression of an almost physical meeting.

Here, the applicants have ample opportunities to sell themselves in the best light, stating past experiences that will suit the organization’s needs. An organization is always looking to employ the best asset in the job market, and only one that can convince them of this worth gets the job.

Hence, a job application letter is one of the most important documents that get to your potential employer, and you must write an excellent application letter that captivates the reader to the end. For this reason, this article breaks down application letter writing into basic steps, and we have provided application letter examples to guide you as you write yours.

Download Free Templates

Differences Between an Application Letter and a Cover Letter

A job applicant may find both cover letter and application letter as useful documents to present to the potential employer. However, these two documents differ in the following ways:

Purpose of the letter

A job application letter covers every detail of your professional qualifications, including years of experience and expert skills. It conveys your capacity to the potential employer and convinces the employer to interview and employ you. This is quite different from a cover letter, which only defines your qualifications and the letter’s aim.

Introduction

The cover letter gives brief details about the job applicant as it links the potential employer to the applicant’s curriculum vitae and is usually about three to four sentences long. For example:

“I am Victor Paul, applying for the Sales Representative position at Monte Crafts Limited. With my 7 years of experience in marketing and sales, I believe I will be suitable and fit for this position.”

However, an application letter contains more detail and depth, containing all necessary details of the skills and experiences that qualify the candidate for the position, for example:

“My name is Rose Peter, and I have been working at the Poll Intinent for 12 years as the head sales and organization manager. I have seen the company’s clientele rise from a meager number of 120 to about 4,500 customers. This result is due to my team’s diligence and hard work , as well as our communication and managing skills. I have obtained a dual degree in psychology and business management and several workshops that have honed my people management and communication skills.”

Work history

The cover letter is an introduction to the applicant’s curriculum vitae and contains little work history details . The application letter, however, contains a brief summary of the applicant’s qualifications, for example:

“In my years of service, I was opportune to head several marketing and sales interventions for my current company of employ, which were all successful. Hence, I believe that my skills in sales and marketing will come in handy in your company’s sales department.

Letter content

A cover letter is usually brief and has minimum information, which compels the reader to read through the rest of the application. In contrast, the application letter contains all information that the potential employer needs to know, including the applicant’s educational background, skillset, and experiences in similar workspaces. In addition, the application letter has details that are of interest to the potential employer and will pique their interest in you as an applicant.

Letter length

The cover letter is usually brief and consists of short sentences that link the employer to other application documents and the applicant’s qualifications, whereas the application letter is a bit lengthy and contains vital professional information, interests, and qualifications of the applicant.

Letter attachment

The cover letter is usually part of the applicant’s documents and goes alongside their curriculum vitae and recommendation letter(s) .

An application letter, however, can be a stand-alone document which you submit to the potential employer. It covers all details and information about the applicant that is of relevance to the employing organization.

Educational purposes

Applicants use cover letters to apply for job opportunities alongside their curriculum vitae, but you can use an application letter for much more than a job. Since an application letter is all-encompassing, you can also use it to apply for an internship or field attachment. It contains your career goals and gives the potential employer an insight into your core values.

When to Send Each Letter?

A cover letter is generally most acceptable when applying for a job with a vacancy. A cover letter goes alongside the curriculum vitae of the job applicant and other necessary documents, while an application letter comes in handy when you are applying for a job without an announced opening. Here, the letter contains more details that are professional because you are trying to convince the employer to consider you when there is a job opening that suits your qualifications.

How to Format Application Letter?

Your job application letter format largely depends on your mode of submission. When sending an application letter to a potential employer via email, its format is a little different from a printed or handwritten letter. We have compiled several detailed application letter examples to guide you as you write your job application letter.

Your application letter should contain the following:

This usually contains the applicant’s address as well as the potential employer’s address and the date. The header should have the name, residential address, phone contacts, and email addresses of the applicant and recipient of the letter. The header ends with the date. This is the format of any formal letter header, but when sending this letter through an email, you must include your contact after your signature to help the organization contact you to set up an interview or meeting.

This comes next after the header and entails politely addressing the potential employer. The most common salutation is, “Dear Mr./Sir/Ms.” followed by the person’s name. If you are unsure of the person’s gender, you can address the person’s official position. For example, “Dear Manager.”

Subject line

This single line serves as the letter’s title, carrying a summary of the purpose for writing the letter. It is usually in capital letters and underlined. For example, “Application Letter For Head Sales Manager.”

This is the letter’s opening paragraph, where you should write briefly about yourself and your qualifications. This must be colorful and rich without being too flashy as it determines the depth of the potential employer’s interest in your letter.

The body of the letter can be divided into three distinct paragraphs. Firstly, you should mention what job position you are applying for and where you saw the job vacancy. Then move on to the next paragraph, where you talk about specific skillsets and beneficial areas of expertise that can solve the employing company’s real and potential needs. The third paragraph is the concluding part of the body of the letter, where you are to appreciate the employer for their time sincerely.

In concluding a formal application letter, you must sign off politely using words such as “Yours sincerely” followed by your name and signature. If you send the letter via email, you must include your mobile contact after signature.

Sample Formats

Following are some sample for mats and examples for best understanding

Writing a Perfect Application Letter

A job application letter is usually the first interface between a potential employer and a job applicant. Hence, you must strive to make the best first impression on your potential boss through your application letter.

This is why we have provided a breakdown of the necessary steps in writing a job application letter.

We have also provided application letter examples to help guide you as you write your application letter:

Describe your interest in the position

In the opening paragraph of your letter, you should begin by stating the exact position you are applying for and how you learned about that position in the organization. You must then state the qualifications and experiences that make you the best fit for that position and present yourself as apt and capable to function excellently in said position.

This is the first paragraph of the letter, and so it is most likely the paragraph that determines the interest of the potential employer in the rest of your letter hence it must be captivating and professional.

Highlight your experiences and qualifications

You must highlight all educational qualifications as well as professional experiences. This is especially important in your job application letter because you may not attach it to a copy of your resume, and so the application letter must be concise and yet have all the necessary details of your qualifications. It is helpful to have an outline of all your qualifications and then match them up with the needs of the position for which you are applying.

Emphasize your skills and abilities

In the job-seeking market, your soft skills and various unique abilities in your field set you apart from the crowd. Hence, it is wise to emphasize these skills and abilities. It will do you good to investigate the organization and know what skills are of interest to them. When you achieve this, you will capture the employer’s interest by emphasizing the skillsets that the organization needs in order to thrive.

Include aspects of your personality

The employer wants to know you beyond your educational qualifications and professional experiences, so positive traits such as hard work, diligence, and team player come to play. Mention aspects of your personality that will raise your score with the potential employer. This is a necessary part of your job application letter.

Express your appreciation

Sincerely appreciate the potential employer for taking the time to review your letter before concluding the job application letter.

Sample Letters

Below are two job application letter examples that will guide you when you write your own:

Lois Mende 134 Jenney Street, New Orleans 129 009-8762 [email protected]

Orin Kendel Hiring Manager, Jed and Jen 754 Olin Street New Orleans

September 23, 2021

Dear Mrs. Orin,

APPLICATION FOR THE POSITION OF MARKETING CONSULTANT

In response to the advert in the New Orleans Daily Newspaper of September 22, 2021, I am applying for the position of Project Researcher. I have held the position of head researcher in the Orleanslad for 21 years, and I believe that with my experience and skills, I will be able to contribute meaningfully to the Berkley project in your company.

I have a bachelor’s degree in resource management and urban planning and another in research methods. I have served as head of several research projects, including the humid post rate of disease and infection in New Orleans, the Beta research project, Foodborne disease, and the animal Adaptation to Urbanization Research of 2004. I have several training certificates for each research project and a certificate for each year’s project mining workshop.

I hope to improve my skills through new experiences of research, especially the proposed Water Cleansing project in 2022 that your organization plans to begin. My core values are diligence, hard work, and team building. With these, I believe that I will best suit the position of research manager.

I am sincerely grateful that you took the time to read through this letter, and I hope to hear from you soon.

Yours sincerely

Lois Mende.

Maureen Peter 345 Kelvin Street Alabama – 12 342-9099-098 [email protected] Wisdom Samson Alabama Mining City Alabama-12

July 12, 2019.

APPLICATION N FOR THE POST OF MINING ENGINEER

My name is Wisdom Samson, and I want to express my interest in your company’s mining engineer position. In my previous jobs, I conducted various mining activities such as researching the various land mines and mining methods and planning and mining several ores from sites. Due to my diligence and work experience, I consider myself a great fit for this position.

I obtained my bachelor’s degree from the prestigious Alabama School of Engineering and have since obtained an MSc and Ph.D. in Field Mining and Processing. I have served as head of the Ore Processing Unit for the past eight years in Uncle and Mines. I hope to harness all my experiences and skills in achieving new mining fits in Alabama via your company.

My core values are doggedness and endless learning. I hope these values can come to play in the Alabama Mines team, and I hope to learn from all the projects set before the company.

I am extremely grateful you reviewed my letter and hope to hear favorable news from you.

Yours sincerely,

Maureen Peter 342-9099-098

7 Best Practices to Follow

The following tips will help you create an exceptional application letter, especially using the above application letter example as a template to write your application letter:

Review information

Most companies look to employ more people when they are taking on a new project and hence will naturally consider the applicants who will help in such projects. Therefore, you must research the company’s ongoing projects and think of ways to serve in such projects. You must be able to sell yourself as the best candidate for the position and company to secure the position.

Use a professional format

It is very important to keep up with the professional application writing format. Hence the reason for the job application sample letters. This makes you a diligent professional and speaks highly of you to the employer.

As much as you want to be detailed, keeping the letter brief and concise is very important. You must focus only on the most important aspects of the letter and keep on track without flamboyant words.

Review the job listing keywords

Most organizations will include certain skills and qualifications as requirements for a certain job, and so you must carefully note these and emphasize the keywords when writing a job application to such an organization. As in the application letter examples above, common keywords include

“communication skills, punctuality, time management skills, diligence, and hard work.”

Always write one

Always write an application letter for every job position that interests you. This is unless the employing organization specifically asks you not to do so. However, an application letter improves your chances of obtaining the job as the employer gets to interact with you almost as though in a physical meeting.

Sell yourself

Employers search for the best employees there are, so you must sell yourself in your application letter as the best in your field. This involves emphasizing your strengths and qualifications, especially those that are beneficial to the organization.

The application letter gives the employer the first impression of you, so you must make this impression positive and flawless. Your letter must be impeccable and free of errors, and you must also stick with the rules of writing a formal business letter . Proofread your letter as many times as you can to correct any errors that may be. Write the first draft as a sample, proofread and then write the final draft of the job application letter.

Final Thoughts

A job application letter is a necessary document in applying for a job position and must be formal and professional. It is, most times, the first interface between the employer and applicant, and so it must be flawless and free of errors. It must represent the applicant as capable of the job position and the best in that career path. The job application letter must follow the patterns of a formal letter and must include all major components of a job application letter. This may be time-consuming and burdensome, but with the application letter examples, sample letters, and templates in this article, you now have a guide that you can follow as you write your job application letter.

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10 Impressive Bank Teller Cover Letter Examples

Looking to score a job as a bank teller? Crafting a compelling cover letter is your key to getting noticed by the hiring manager. A strong cover letter should highlight your enthusiasm and professionalism in the finance and banking industry. Sharing your excitement about the role can make a big difference.

Examples of Bank Teller Cover Letters

Example 1: fresher bank teller cover letter.

**[Your Name]** [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

**[Hiring Manager’s Name]** [Bank’s Name] [Bank’s Address] [City, State, ZIP Code]

Dear [Hiring Manager’s Name],

I’m excited to apply for the Bank Teller position at [Bank’s Name] that I saw on [where you found the job posting]. I recently graduated with a degree in Finance from [Your University], and I’m eager to start my career in banking. I believe my education and enthusiasm for helping people make me a great fit for this role.

During my studies, I learned a lot about financial principles and customer service. I took courses in financial accounting, banking operations, and risk management, which gave me a good foundation for this job. Plus, my part-time job as a cashier at [Previous Employer] helped me get hands-on experience with cash transactions, balancing drawers, and providing excellent customer service.

I’m particularly interested in [Bank’s Name] because of your commitment to the community and customer satisfaction. I’m confident that my proactive approach and positive attitude would be a great addition to your team. I’m excited to bring my strong work ethic, attention to detail, and passion for helping others to [Bank’s Name].

Thanks for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Bank’s Name]. Please feel free to contact me at [Phone Number] or [Email Address] to schedule an interview.

Best regards,

[Your Name]

Example 2: Bank Teller Cover Letter for Someone with No Prior Experience

I’m thrilled to apply for the Bank Teller position at [Bank’s Name] that I found on [where you found the job posting]. Even though I don’t have direct banking experience, my background in retail and customer service has given me the skills I need to excel in this role.

In my previous job as a Sales Associate at [Previous Employer], I developed strong customer service skills, including handling cash transactions, resolving customer inquiries, and maintaining accuracy in all tasks. My ability to juggle multiple responsibilities and provide excellent service in a fast-paced environment has prepared me well for a bank teller position.

I’m impressed with [Bank’s Name]’s reputation for outstanding customer service and community involvement. I’m eager to bring my dedication, attention to detail, and passion for helping others to your team. I’m confident that my positive attitude and willingness to learn will make me a valuable asset to [Bank’s Name].

Thanks for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the success of [Bank’s Name]. Please feel free to contact me at [Phone Number] or [Email Address] to schedule an interview.

Example 3: Bank Teller Cover Letter for a Career Changer

I’m excited to apply for the Bank Teller position at [Bank’s Name] that I saw on [where you found the job posting]. With my background in customer service and a strong desire to move into the banking industry, I’m confident that my skills and experiences make me a great fit for this role.

For the past [number] years, I’ve worked as a [Previous Job Title] at [Previous Employer], where I developed excellent customer service skills, including managing cash transactions, resolving customer inquiries, and maintaining accuracy in all tasks. My ability to handle multiple responsibilities and provide exceptional service in a fast-paced environment has prepared me well for a bank teller position.

I’m particularly drawn to [Bank’s Name] because of your commitment to customer satisfaction and community involvement. I’m eager to bring my dedication, attention to detail, and passion for helping others to your team. I’m confident that my positive attitude and willingness to learn will make me a valuable asset to [Bank’s Name].

Example 4: Bank Teller Cover Letter for Someone with a Gap in Employment

I’m writing to apply for the Bank Teller position at [Bank’s Name] that I saw on [where you found the job posting]. With a background in customer service and a strong desire to return to the workforce after a career break, I’m confident that my skills and experiences make me a great fit for this role.

Before my career break, I worked as a [Previous Job Title] at [Previous Employer], where I developed excellent customer service skills, including managing cash transactions, resolving customer inquiries, and maintaining accuracy in all tasks. During my time away, I stayed current with industry trends and took online courses in finance and customer service to keep my skills sharp.

I’m particularly interested in [Bank’s Name] because of your commitment to customer satisfaction and community involvement. I’m eager to bring my dedication, attention to detail, and passion for helping others to your team. I’m confident that my positive attitude and willingness to learn will make me a valuable asset to [Bank’s Name].

Example 5: Bank Teller Cover Letter for Someone with Direct Experience

I’m excited to apply for the Bank Teller position at [Bank’s Name] that I saw on [where you found the job posting]. With [number] years of direct experience as a bank teller, I believe I have the skills and expertise to make a valuable contribution to your team.

In my current role at [Current Employer], I handle a variety of tasks including processing customer transactions, balancing cash drawers, and providing exceptional customer service. I’ve developed a strong eye for detail and a knack for resolving customer issues efficiently. My experience has taught me the importance of accuracy and professionalism in every interaction.

I’m particularly impressed with [Bank’s Name]’s commitment to innovation and customer satisfaction. I’m eager to bring my experience, dedication, and passion for helping others to your team. I’m confident that my background and skills align well with the goals of [Bank’s Name].

Thank you for considering my application. I look forward to the opportunity to discuss how my experience and skills can contribute to the success of [Bank’s Name]. Please feel free to contact me at [Phone Number] or [Email Address] to schedule an interview.

Examples of Short Bank Teller Cover Letters

Dear Hiring Manager,

I am excited to apply for the Bank Teller position at (…) Bank. With two years of experience at (…) Bank, I have developed strong customer service skills. My ability to handle cash transactions and resolve customer inquiries efficiently makes me a strong candidate for your team.

Best regards, Your Name

Your posting for a Bank Teller caught my eye due to my passion for customer service. I have experience in maintaining accurate records and ensuring customer satisfaction. My friendly attitude and attention to detail help me manage daily banking activities effectively.

Sincerely, Your Name

I am eager to join (…) Bank because of its commitment to community service. I have extensive experience in handling transactions and providing excellent customer support. Your bank’s values align with my dedication to helping others and delivering top-notch service.

Yours truly, Your Name

During my time at (…) Bank, I managed transactions and balanced ledgers with a 98% accuracy rate. I trained new tellers on best practices and resolved customer issues quickly. I am confident these skills will contribute significantly to your bank’s success.

I am thrilled about the opportunity to work as a Bank Teller at (…) Bank. I have always been passionate about helping customers and ensuring their financial transactions are seamless. My strong communication skills and ability to work under pressure make me a perfect fit for this role.

Warmly, Your Name

Crafting Your Cover Letter

The cover letter header.

Start with your contact information, including your name, address, phone number, and email. Include the date and the bank’s contact details.

• 123 Street Name, City, State, ZIP
• [email protected]
• (123) 456-7890

Include the manager’s name. If you don’t know it, “Hiring Manager” works. A strong header shows you are professional and detail-oriented.

Effective Opening and Introduction

Begin with a greeting to the hiring manager by name. Mention the position you are applying for and where you found the job posting. Share a brief sentence about your enthusiasm for the role.

• “Dear Mr. Smith,”
• “I am excited to apply for the Bank Teller position at ABC Bank.”
• “I found this opportunity on your website.”
• “As someone passionate about customer service, I am eager to join your team.”
• “With a strong background in finance, I am confident in my abilities to succeed.”

Highlighting Your Experience and Achievements

If applicable, describe your past work experiences related to bank teller tasks. Focus on achievements that show your skills and reliability.

• “At (…) Bank, I processed high volumes of cash transactions daily.”
• “I increased customer satisfaction ratings by 15% through excellent service.”
• “Recognized as Employee of the Month twice for accuracy and efficiency.”
• “Managed cash registers with 99.9% accuracy.”
• “Assisted in training new tellers to ensure smooth operations.”

Demonstrating Your Bank Teller Skills

Highlight specific bank teller skills such as cash handling, problem-solving, and customer service. Use examples that show these skills in action.

• “I handled cash transactions efficiently, reducing wait times for customers.”
• “Identified and prevented potential fraudulent activities.”
• “Upsold banking products, achieving 20% sales increase.”
• “Cross-sold services, helping clients choose the best financial products.”
• “Resolved customer complaints by finding effective solutions quickly.”

Close your cover letter by summarizing your strong points and expressing your interest in an interview. Be polite and confident.

• “My experience and skills make me a perfect fit for this role.”
• “I am eager to bring my dedication to ABC Bank.”
• “I am confident that my background aligns with the job requirements.”
• “I would love the chance to discuss how I can contribute to your team.”
• “Thank you for considering my application, and I hope to hear from you soon.”

Include a formal closing such as “Sincerely, Jane Smith.”

Understanding the Hiring Process

To get a bank teller position, you need to know what hiring managers look for and how your cover letter can make an impact. These steps are key to standing out and getting that interview.

What Hiring Managers Look For

Hiring managers want to see specific qualifications. They look for experience with banking or financial software and previous cashier or customer service roles. Highlighting these skills in your application can make a difference.

Having a background in banking is a plus. If you’ve worked with financial transactions or have achievements in customer service, mention these. They help show that you’re ready to handle bank tasks.

An engaging personality matters too. Hiring managers look for friendly and approachable candidates. Showing your soft skills can make your application stand out. Think about the best ways to show you’re a good fit for the job.

The Role of the Cover Letter in the Interview Process

A cover letter introduces you to the hiring manager. It’s your first chance to show why you’re a strong candidate. Use it to explain your interest in the job and highlight your key qualifications.

Mention examples. For example, say “I have experience using banking software which helped speed up transaction times.” This gives hiring managers a clear idea of your skills.

Avoid long paragraphs and use bullet points if needed. Get to the point quickly so it’s easy to read.

Your cover letter should show enthusiasm for the position and the company. This enthusiasm can be a deciding factor in getting an interview.

Frequently Asked Questions

How can i create a compelling bank teller cover letter without any experience.

If you don’t have experience, focus on your skills and willingness to learn. Mention any customer service roles, even if not in a bank. For example, “I worked at a retail store where I handled cash and interacted with customers daily.” This shows you have some relevant skills.

What are some tips for writing a successful bank teller application letter as a fresh graduate?

As a fresh graduate, highlight your education and any relevant classes or projects. Talk about any internships or part-time jobs. For instance, “I completed an internship at (…) Bank where I learned about bank operations and customer service.”

Could you suggest ways to highlight my skills in a bank teller cover letter?

List specific skills like cash handling, customer service, or attention to detail. Use examples such as, “I consistently balanced my cash drawer without errors,” or “I have strong math skills from my coursework.”

What should be included in a bank teller cover letter to stand out to potential employers?

Include your enthusiasm for the role, examples of relevant skills, and a brief mention of why you want to work at their bank. For example, “I admire (…) Bank’s commitment to the community and would love to contribute to your team.”

How do I format a bank teller cover letter effectively for a PDF submission?

Use a clean, simple layout with a professional font like Arial or Times New Roman. Keep it to one page. Save your document as a PDF to ensure the formatting stays the same. Name your file appropriately, like “John_Smith_Cover_Letter.pdf.”

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How to Write a Cover Letter With Salary Requirements (Template Included!)

Writing a cover letter is already an important part of the job hunt, but mentioning your desired salary can make it even trickier. If you’re wondering how to write a cover letter with salary requirements without hurting your chances of landing the job, it’s all about striking the right balance and choosing your words carefully.

In this article, we’ll walk you through how to handle salary expectations in your cover letter—from deciding if you should mention them at all to writing a proper one.

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Is it necessary to mention salary in your letter?

The truth is, it depends on the situation. Some job postings specifically ask for salary requirements, while others leave it up to the applicant's discretion.

In many cases, omitting salary requirements can work in your favor, allowing you to focus on your qualifications and fit for the role. However, if a job listing explicitly requests this information, failing to include it could reflect poorly on your attention to detail .

It's also important to consider the job market and your industry. In highly competitive fields, being upfront about your salary expectations can show confidence and transparency, while in other sectors, it might be better to wait until later in the hiring process to discuss compensation . The key is to tailor your approach based on the specific job and company you’re applying to.

How to mention salary in a cover letter

Experts agree that mentioning salary requirements in a cover letter should be approached with caution. “Salary questions are designed to ‘screen out’ rather than ‘screen in’ candidates,” says Alisa Cohen, Career Coach at Close Cohen Career Consulting . This means that revealing your salary expectations too soon could lead to your elimination from the candidate pool if your figures don’t align with the employer’s budget.

“It could result in either being overlooked for the position or receiving a lower-than-expected offer,” says Tiago Pita, Brand Director and Recruiter at Whole Food Earth .

You might want to leave out salary requirements in a cover letter when you don’t have enough information about the role and its compensation structure to provide a well-informed figure. “If the job posting indicates that salary discussions will occur later in the hiring process, it’s often best to focus the cover letter on qualifications and enthusiasm for the role,” Pita says.

By doing so, you keep the door open for a more informed discussion about compensation later in the hiring process, once the employer has seen your potential and you have a clearer understanding of the role.

When should you include salary requirements?

If the application asks for salary requirements, you should comply—but do so strategically (below, you’ll find tips on how to handle this).

If the application does not ask for them, “it’s typically in your best interest to defer compensation conversations to the latest stage possible,” Cohen says. “You have the most leverage when you are at the offer stage.”

By waiting until later in the process, you allow yourself time to demonstrate your value to the employer, which can strengthen your position during salary negotiations.

How do you negotiate salary in a cover letter?

It’s essential to approach this topic with tact, as you don’t want to come across as overly aggressive or rigid. Below are some tips and strategies for effectively incorporating salary negotiation into your cover letter.

1. Do your research

Base your expectations on solid research. Industry standards, geographic location, past salaries, and your experience level are all factors that should be taken into consideration. One effective strategy is to provide a range rather than a specific number, giving you some flexibility and room for negotiation.

Cohen suggests using language like, “My research indicates that compensation for this type of position falls in the range of $XX - $XX. I look forward to learning more about the position and understanding if that is consistent with your range.” This approach shows you’ve done your homework and know what you’re looking for in a job position.

2. Explain your reasoning

This could be based on your research of industry standards, your level of experience, or the cost of living in the job's location. For example: “My salary expectation is based on industry research and my professional experience in similar roles, as well as the cost of living in [City].”

3. Use diplomatic and flexible language

The way you phrase your salary expectations can significantly impact how they are received. Pita emphasizes the importance of using language that shows flexibility, with phrases such as, “Based on my experience and the industry standards, I am seeking a salary range of $X to $Y. However, I am open to discussing this further based on the total compensation package and additional benefits your company offers.”

This wording acknowledges your salary expectations while also making it clear you’re open to negotiation and that you’re willing to consider the entire compensation package, not just the salary.

4. Frame salary as part of the overall fit

Highlight your skills and experience that contribute to the company’s success. This helps keep the focus on mutual benefit rather than just on financials.

Pita suggests language like, “I am excited about the opportunity to contribute to your team and am confident that my skills align well with the needs of the position. I am seeking a salary range of $X to $Y, though I am open to negotiation based on the complete compensation package and benefits offered.” This phrasing shows enthusiasm for the role while also subtly integrating your salary expectations into the discussion.

Cover letter with salary requirements: examples

Below, you'll find cover letter examples with salary requirements for different roles. Each cover letter is tailored to the specific job while including a mention of salary expectations, demonstrating how to approach this delicate topic professionally.

But first, here’s the common structure that should be present at the beginning of all cover letter with salary requirements examples:

[Your Name] [Your Address] [Email Address] [Phone Number] [Date]

[Hiring Manager's Name] [Company Name] [Company Address]

Example #1: Cover letter with salary requirements for Administrative Assistant

Dear [Hiring Manager's Name],

I am writing to express my interest in the Administrative Assistant position at [Company Name], as advertised on [where you found the job posting]. With over five years of experience in administrative support roles, I am confident in my ability to contribute effectively to your team and help streamline office operations.

In my previous role at [Previous Company Name], I managed a variety of administrative tasks, including scheduling, correspondence, and file management, all while maintaining a high level of confidentiality and professionalism. My organizational skills and attention to detail have consistently been recognized by my supervisors, and I am eager to bring this same level of dedication to [Company Name].

For this position, I would like to express that my salary expectations are between $[number] and $[number]. These figures are aligned with the industry average for this role and are also based on my experience, but I am open to negotiation depending on the additional benefits your organization provides to ensure a mutually beneficial arrangement.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team's success.

Sincerely, [Your Name]

Example #2: Cover letter with salary requirements for Marketing Coordinator

I am excited to apply for the Marketing Coordinator position at [Company Name], as listed on [where you found the job posting]. With a background in digital marketing and a strong track record of driving brand engagement, I am confident that I can help elevate your marketing efforts and contribute to your company’s growth.

At [Previous Company Name], I successfully managed social media campaigns that resulted in an X% increase in follower engagement and a Y% growth in lead generation. My experience in content creation, SEO, and analytics has equipped me with the skills needed to execute and optimize marketing strategies effectively.

I would like to request a salary within the range of $[number] to $[number] per year. My salary expectations reflect my education in marketing, along with [number] years of experience in the industry and my in-depth knowledge of digital marketing strategies, content creation, and campaign management. However, given the growth opportunities and additional benefits your organization offers, I am open to negotiating the salary.

Thank you for your consideration. I look forward to contributing to your team and discussing how my background aligns with your needs.

Example #3: Cover letter with salary requirements for Project Manager

I am writing to express my interest in the Project Manager position at [Company Name]. With over seven years of experience managing cross-functional teams and delivering projects on time and within budget, I am excited about the opportunity to bring my skills to your organization.

At [Previous Company Name], I led a team of [number of people in the team] in the successful implementation of a $X million project, improving efficiency by Y% and reducing costs by Z%. My proven track record of leading diverse teams and successfully delivering complex projects on time and within budget makes me a strong fit for this role. I excel in coordinating cross-functional efforts, anticipating challenges, and driving projects to completion with a strategic focus on achieving business goals.

I am seeking a salary within the range of $[number] to $[number] per year. My salary expectations are based on my extensive experience in project management, including [number] years in the industry, and my ability to consistently deliver high-impact results. However, I am open to negotiation to find a package that reflects both the role and my qualifications, considering the growth opportunities and additional benefits your organization offers.

Thank you for considering my application. I look forward to discussing how I can contribute to [Company Name].

Cover letter with salary requirements: template

Not quite there yet? Here's a template to make everything easier for you:

I am excited to apply for the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With a background in [relevant field or industry], I am confident in my ability to contribute effectively to your team and support the company's goals.

In my previous role at [Previous Company Name], I [briefly describe a key achievement or responsibility]. My experience has equipped me with [specific skills or knowledge related to the job], which I am eager to bring to [Company Name].

Regarding compensation, based on my experience and industry standards, I am seeking a salary in the range of $[number] to $[number] per year. I believe this range reflects my qualifications and the value I can bring to your organization. However, I am open to negotiation to find a package that reflects both the role and my qualifications, considering the growth opportunities and additional benefits your organization offers.

Thank you for considering my application. I look forward to the opportunity to discuss how my background aligns with your needs and how I can contribute to the success of [Company Name].

Key takeaways

Including salary requirements in a cover letter can be a delicate balancing act. It’s essential to approach this topic with care to avoid potential pitfalls while ensuring clarity for both you and the employer.

It’s often best to include salary expectations only when explicitly requested or when you feel confident about the compensation range based on your experience and industry standards.

Ensure your salary expectations align with the role’s requirements and the value you bring to the table. If necessary, express your openness to negotiation, highlighting your flexibility and enthusiasm for the opportunity.

Remember, a well-crafted cover letter not only addresses salary expectations but also showcases your qualifications and enthusiasm for the role. By combining a clear, professionally presented salary range with a strong emphasis on your skills and achievements, you can create a compelling case for why you’re the right fit for the job.

How to get ChatGPT to write your cover letter: step-by-step guide with exact prompts

• When applying for jobs, ChatGPT-4 can make the cover-letter writing process more manageable.
• An AI consultant shares tips for writing an effective cover letter using ChatGPT.
• Here's a step-by-step guide, including writing prompts and navigating ChatGPT's limitations. 

Generative AI can be an effective tool for time-consuming tasks like writing cover letters, but only if you know how to use it effectively.

As an AI consultant , marketing and design companies come to me when they need help learning to use AI tools like ChatGPT. I also help companies review potential employees for AI-specific roles by evaluating their understanding of current tools and trends.

Here's a step-by-step guide on how to get AI to write you a great cover letter that doesn't sound AI-generated. 

Learn the basics

ChatGPT works best with specific directions, so learn what makes a good cover letter before directing ChatGPT to write one. 

Isimemen Aladejobi, a career strategist, outlines three components of an effective cover letter. 

•  A strong introduction that demonstrates company or industry knowledge. Highlight something in the news that's relevant to your prospective department. Use this topical event to segue into why you're interested in this specific position.  Aladejobi recommends always referring to the job title and company by name.
• The body of the cover letter should convey why your skills and experience make you a perfect fit. Highlight what you brought to the table at your last job and connect it to the requirements of the role you're applying for. Even suggest initiatives you could start at the company.
• The sign-off should be simple. Aladejobi suggests, "I'm excited and looking forward to hearing from you," which she says demonstrates enthusiasm without being too wordy. 

With this in mind, you can now start prompting ChatGPT with confidence. 

Writing your cover letter in ChatGPT-4

Be aware of the token limit.

The token limit is ChatGPT's limit on recall and comprehension during a single session. ChatGPT has a token limit of 4,096, and according to OpenAI , 100 tokens are about 75 words.

If ChatGPT starts responding to prompts illogically, you've probably hit the limit. This message to help ChatGPT refocus:

" Please search this chat for the word strawberry and reread that message and provide me a summary of what you think we need to do. We're at step [#] of that message. Tell me if you want a recap of the previous steps, and I'll provide a summary. "

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Having this marker will keep ChatGPT on task and ensure an accurate end product. 

Step 1: Onboard ChatGPT to the task

ChatGPT needs very explicit instructions to complete tasks successfully. Below is the exact prompt to copy and paste into the chatbot. 

To apply for a job within your industry use this prompt: 

"Hi ChatGPT. You're now the best cover letter writer on earth. You and I will write a cover letter together for [job title] at [company]. I have [#] years of experience. Here's what we're going to do:

•  You will ask me at least 15 questions about my work history and vision for the role. Make at least one of the questions "What initiatives would you implement in this role?"
• I'm going to give you sections of the job description to read and you're going to generate a strategic plan for the cover letter based on my answers from step one and the job description for me to approve.
• I'm going to give you a news item about the company. Read it and tell me how you plan to connect it to my cover letter application.
• Use this format to write the cover letter:
• Begin with the news item based on my approval of your strategy. Conclude paragraph one: "When I came across this role, I knew it was the role for me. Let me tell you why."
• The next two to three paragraphs should be my career history with clear connections to the position requirements and desired skills. Make sure to say somewhere, "As your [position title], I'll," and include some of the initiatives.
• Wrap up with the following sentence, "I'm excited and looking forward to hearing from you."

If we exceed your token limit, let's use "strawberry" as our focus word so you can get reoriented. 

Please begin by summarizing what you think I want you to do."

If you're making a pivot in your career, remove this line from the prompt: " I have [#] years of experience ," and replace it with " I'm making a career transition from [industry] to [industry] so the cover letter needs to heavily showcase how my previous experience is an asset to [Company]. "

And add this to the first task: "Make another question about how I think my previous experience is an asset to this new industry."

Step 2: Check for understanding

ChatGPT should create a summary of this plan. Check that the summary is accurate. If it is, reply with " next step " or " yes ."

Ashley Couto

If ChatGPT gets confused, open a new chat and repaste the prompt.

Step 3: Answer the career questions and have ChatGPT generate a career summary

The bot should provide you with the 15 career questions. Each answer should be two or three sentences long. You can go over for one or two questions, but be wary of potentially hitting the token limit. 

Once you've answered all the questions, add this sentence and press enter:

" Please create a detailed summary of my responses that I can paste into ChatGPT so I don't have to answer all these questions again if I need to generate another cover letter. "

Copy and paste the summary into another document to use for other applications. 

Step 4: Input no more than 2,500 characters of the job description

Copy and paste only the pertinent details from the description into ChatGPT and delete the fluff. Keep skills and competencies, responsibilities, the role overview, and a little about the company if you think it would be helpful.

Step 5: Paste in a company press release or industry-specific news story

Once ChatGPT gives you its plan, decide whether you agree with its intent. If you do, indicate that you want to move forward and press return or make a change. 

With any AI tool, you must be an editor and strategic advisor. Do not assume that what it's generated is the right path. Exercise critical judgment and get ChatGPT to refine.

For example, after I provided the article, ChatGPT presented me with a summary that didn't highlight key issues on how Canadian media companies think about content. I gave it instructions to refine it.

Step 6: Generate the cover letter and revise it with ChatGPT

Once you've approved its strategic approach, ChatGPT will generate the cover letter. 

It will generate a first draft but probably won't be ready for use yet. It's your job now to go back in and revise using specific instructions.

For example, I felt that the third paragraph ChatGPT generated was weak.

Direct it with specific changes to adjust particular paragraphs and go back and forth for a few rounds until you're happy.

And it generated a much stronger attempt.

Step 7: Put it into a text editor

ChatGPT has a suboptimal understanding of grammar and syntax. Once you're happy with the content, put your text through Grammarly to help tighten up the language and avoid problems like using the passive voice.

Step 8: Rinse and repeat with modifications

You can use the same root prompt for future cover letters, but replace step one with this:

"I'm going to paste in a summary of my work experience. Please write me a three-sentence summary of what type of work I do and what you see as my top accomplishment so I can check for understanding."

Based on the previously generated summary, you'll double-check that ChatGPT has a good idea of what you do. If it's missing a few key details, fill it in on those or tell it which summary you want it to prioritize before you move through the rest of the prompt.

Watch: The 3 key words to use on your résumé to land the interview

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First-Year Requirements

In addition to your UC application, we take both your academic record and your personal experiences into consideration during the review process . At UCLA, we seek students who have excelled academically and gained valuable perspective from the personal experiences that have helped shape their lives.

Read on to find out more.

The Criteria We Consider

When reviewing an application, we implement a holistic review process, which includes looking at some of the following criteria:

• Achievement in high school or college coursework
• Personal qualities
• Likely contributions to the intellectual and cultural vitality of our campus
• Achievement in academic enrichment programs
• Other achievements in any field of intellectual or creative endeavor, including the performing arts, athletics, community service, etc.

Academic Preparation

You must complete 15 A-G courses with at least 11 courses finished prior to the beginning of your last year of high school. To be competitive in the UCLA admission process, applicants should present an academic profile much stronger than any minimum UC admission requirements.  See below for a listing of the A-G requirements:

• 2 years history/social science
• 4 years of college-preparatory English
• 3 years of mathematics (4 years recommended)
• 2 years of laboratory science (3 years recommended)
• 2 years of language other than English (3 years recommended)
• 1 year of visual and performing arts (if available)
• 1 year of college-preparatory elective

Keep in mind that there is no single academic path we expect all students to follow. However, competitive applicants earn high marks in the most rigorous curriculum available to them.   Each application for admission is reviewed within the context of courses available to that student. If a particular required subject is not available, we’ll consider your application without it.

Standardized Testing (SAT/ACT)

UCLA will not consider SAT or ACT scores for admission or scholarship purposes.

If you choose to submit test scores as part of your application, they may be used as an alternative method of fulfilling minimum requirements for eligibility or for course placement after you enroll.

UCLA’s ACT number: 0448 UCLA’s College Board (SAT) number: 4837

Personal Insight Questions

These personal questions are just that — personal. This is your chance to augment the information elsewhere in your application and give us more insight into you during the review process.  Our hope is to hear your true, authentic voice in your responses.   As a first-year applicant, you may respond to four of eight questions. Each response is limited to a maximum of 350 words. Which questions you choose to answer is entirely up to you. You should select questions that are most relevant to your experience and that best reflect your individual circumstances.

Frequently Asked Questions

Because we receive more applicants than we have room to accept, admitted students usually have academic achievements far higher than the minimum requirements. So, to be “competitive” is to be among the strongest achieving students to apply.

We look for students who take advantage of the academic opportunities available to them. If you have advanced courses, we encourage you to take advantage of them. The University of California adds extra weight to grades received in UC-certified honors, AP, IB and transferable college courses.

We do not require or accept letters of recommendation in our process and we do not collect transcripts at the point of application . However, once admitted, students are required to submit official transcripts f rom any high school or college they have attended . Some professional schools may request a letter of recommendation as part of their supplemental application process.

We do not offer admission interviews. Applicants are considered for admission based upon the information they submit in the UC application . However, some majors in our  specialty schools require a supplemental application as part of their admission process. Supplemental applications may involve an audition, portfolio submission and/or letters of recommendation. Find out more from the supplemental applications page.

Supplemental Applications

Of course, a strong academic performance combined with sustained, meaningful involvement in extracurricular activities is the ideal. But if it comes down to a choice between excelling in your coursework or your extracurricular activities, choose your academics.

UCLA will honor full IGETC certification from a first-year student if the requirements were completed before entering UC. Partial IGETC, however, will not be accepted from entering first-years at any UC campus and IGETC is not recommended for applicants to the School of Engineering and Applied Sciences.

USC Career Services has officially transitioned to Handshake as of July 1, 2024. connectSC is no longer accessible for all audiences. Learn more

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Should You Use AI to Write Your Cover Letter?

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You may be tempted to have ChatGPT or another AI tool write your cover letter for you. Here are some dos and don’ts to keep in mind.

Article originally written by Molly M. Kruse and published by USC Online

It’s more common than ever to use AI tools in everyday life to streamline complicated or time-consuming tasks. Whether you’re pivoting careers,  stepping back into the professional world after a break  or searching for a job after a layoff, writing dozens of cover letters can be daunting. So, you may be asking yourself: Should you use AI to write your cover letter for you? 

USC Online spoke to USC Career Center expert  Lori Shreve Blake  to find out when it’s appropriate to use AI in a cover letter — and when this tool should take a backseat. 

Do: Use AI to Understand the Job Description  

Writing a great cover letter  takes time, especially if you’re out of practice. While it’s important that your cover letter is written in your authentic voice, Shreve Blake said AI assistants can help you tailor it to the job you want.  

Shreve Blake suggests using an AI assistant like ChatGPT to generate keywords from a job description, which you can incorporate into your cover letter. You can also save time by asking AI to read a job description and summarize the key functions of the role.  

You can also ask AI tools like ChatGPT to write a first draft of the cover letter. But there are some important details that AI won’t be able to add. 

“You’re not going to state day-to-day duties in [your] cover letter,” Shreve Blake said. “You should emphasize your best accomplishments, share your unique qualifications, and demonstrate your professional fit for the role, your values and the organization’s alignment. Should you add quantifiers? Add numbers, percentages, [things] like that.” 

Job seekers might be tempted to cut corners with AI to save time, but Shreve Blake emphasized that there are other ways to speed up the process of writing a cover letter. Once you have a template of your cover letter with an introduction, middle paragraph and summary paragraph, you can customize sentences, interchange keywords, and add examples based on the job you’re applying to. You can also customize the formatting of the document.  

“I give an analogy of a house: Once you have that foundation of the cover letter completed with AI, then you can incorporate job-specific sentences as you see fit,” Shreve Blake said.  

Many people also find writing a cover letter becomes quicker and easier over time. 

“Writing cover letters is a skill, like other skills in life,” Shreve Blake said. “So, the more you do it, the faster and more confident you’re going to get.” 

Don’t: Neglect Your Research  

Researching your target employer is an integral step in the cover letter writing process. Applicants should visit the company’s website, read the mission statement and consider which of the company’s values resonates with them most. This research will help you put together an argument about why you’d make a great candidate — something an AI-generated cover letter can’t do, Shreve Blake said. 

“The cover letter is also a persuasive piece,” Shreve Blake said. “So, it’s almost like that interview question[s]: ‘Tell me about yourself. Why are you interested in this job? What unique skills and experience makes you the best person for the job?’”

Making these connections early in the application process prepares you for interviews later. This “process of self-reflection” helps you identify what the organization is looking for and which key achievements make you stand out, Shreve Blake said. 

Don’t: Forego Your Authentic Voice  

Although recruiters can’t always tell whether a cover letter was written by AI or a human, there are sophisticated tools that can detect it, Shreve Blake said. Recruiters have also told her that they don’t like the generic cover letters they see when reviewing applications and Shreve Blake challenges job seekers to ask the question: “What do you want your first impression to be with a potential employer?” 

“[If] the recruiter receives [a] generic, AI-written cover letter [and] one that is more custom to the job, which one do you think the recruiter is going to pick?” Shreve Blake said. “You must show integrity, you must show thought and care … It’s a test to see how you’ll be as an employee.” 

Whether or not you choose to use AI, be sure to inject your authentic voice into your cover letter and use it to showcase your writing skills. (If you’re at a loss for verbs, check out the USC Career Center’s  resume and cover letter booklet  for a helpful list of action words to incorporate.) Employers use cover letters to judge whether applicants will be the right fit for email- and communication-heavy jobs, Shreve Blake said. 

“I would say … [your] cover letter can be seen as a form of a work sample,” Shreve Blake said. “And it shows your future employer that you have skills in writing, that you possess attention to detail in submitting a cover letter that is grammatically correct and free of typos, that you have skills in communication, that you have skills in persuasion and strategic thinking.” 

Do: Use AI to Check Your Grammar  

Although you can speed up the process, writing a good cover letter takes time. So, you want to make sure your finished product is concise and easy to read. 

“[Recruiters] spend about 15–30 seconds [reading] the resume. They may spend even less time on the cover letter and many employers do not require a cover letter,” Shreve Blake said. 

This is where AI comes in. Shreve Blake  recommended using Grammarly  or a similar AI-powered writing assistant to give your cover letter a once-over after you are finished writing it. This ensures that your spelling and grammar are up to par and that there are no filler words clogging up your precious cover letter real estate.  

“Grammarly is a good tool to use to edit your cover letter,” Shreve Blake said. “Twenty years ago, it was common to write a cover letter and then let a friend or family member double-check it for meaning and typos before submitting it to a potential employer. … Well, now you don’t have to ask a friend or family member. … [You] can use Grammarly and do that.” 

Just remember to double-check your cover letter one more time after using a tool like Grammarly. Sometimes, AI takes your writing out of context, Shreve Blake warned. 

Don’t: Limit Your Focus to Just the Cover Letter  

Unfortunately, even writing a perfect cover letter sometimes won’t land you the job you want. Shreve Blake advised that people find additional ways to express their interest in a role or company, including  networking  and conducting informational interviews. 

“At the end of the day, AI doesn’t hire people. Humans hire humans. People hire people,” Shreve Blake said. 

Similarly, if someone at the company you are applying to is vouching for you, make sure not to make them look bad by submitting a generic, AI-written cover letter. After all, they are putting their reputations on the line for you, Shreve Blake said. 

In the end, securing your dream job is  all about going the extra mile . No matter what balance you choose to strike between using AI and writing the old-fashioned way, the goal remains the same: to create a cover letter that is tailored to the position you want and sells you well to your future employer.  

“And, let’s face it, cover letter writing is not easy.” Shreve Blake said. “So, not taking the easy way out and doing your research on the organization, addressing the right person, and going through the process of customizing the cover letter after using AI gives you a competitive edge.” 

Access more  career advice  from USC Online today.  

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• State of Indiana

WPPQT0 E8 First Sergeant Vacancy

Tuesday, August 27, 2024

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About this Event

The INARNG is accepting applications for the following vacancy:

Unit and UIC: HHB, 2-150 FAR (WPPQT0)

Location: Camp Atterbury, IN 46124

MOS: 13Z5M                                        

Preferred Qualities / Qualifications (if applicable): n/a

Special Considerations (if applicable): n/a

Who may apply:

Any E7/E8 on the current INARNG State First Sergeant Best Qualified (BQ) list.

Any previous First Sergeant currently serving in the INARNG.

Any current First Sergeant serving in the INARNG.

*See the First Sergeant Best Qualified (BQ) Panel and Vacancy Fill Memorandum of Instruction (MOI).

Position Requirements:

If E7, must hold or be eligible to be awarded specified MOS.  *Promotion cannot take place until MOS qualified and either temporary promotion counseling completed or graduated from MLC.

If E8, must hold or be eligible to be awarded specified MOS within 12 months of assignment.  Current E8s can be lateraled to the rank of 1SG without MOS qualification but may be expected to complete required schooling.

Application Requirements:

For those who wish to apply, submit the following information via email to SFC Eric Roddy at [email protected] .

Position for which applying

Phone Number

*Ensure your Soldier Record Brief is accurate and up to date.

*(Optional) 1-page letter to the board summarizing your relevant experience for this leadership position and explain to the board why you are the best candidate.

Applications must be received by 13 September 2024.

For further inquiries about the First Sergeant Best Qualified (BQ) Panel and Vacancy Fill Memorandum of Instruction, contact your chain of command or the POC of this announcement.

Event Details

Contact Name

Scott A. Lower SGM, USA J1 Sergeant Major

Contact Email

[email protected]

Dial-In Information

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The Easiest Font to Read Is Already on Your Phone

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When it comes to typing a message, font choice can sometimes add a creative touch to your work, but for mass media formats like newspapers , academic papers, TV and popular web sites, sticking to a legible font is often more important than the flourish of decorative fonts.

Here, we'll go over some candidates for the easiest font to read in print and web documents, along with some history of typesetting and what makes for a readable font.

Common Qualities of the Most Readable Fonts

Serif vs. sans serif fonts, 4 of the best sans serif fonts, 4 of the best serif fonts, dishonorable mentions: fonts to avoid, the first printed font.

The easiest fonts to read are designed to be able to reach the most amount of people. They may be reading the font off of printed documents, road signs, or on mobile devices with low resolution screens. The reader could also potentially have eyesight problems or be a fair distance away from the text.

With these factors in mind, the most readable fonts need to have very distinguishable characters that can be easily read by the viewer at a variety of font sizes. The ideal font can serve everyone as long as they are literate, and it will also make the process easier for those just learning to read. Font weight is also an important factor.

For instance, things like road signs which are intended to be viewed far distances generally feature bold letter shapes. Readable font should also make capital letters and lowercase letters easy to tell apart from one another, with careful spacing between words and characters to make sure nothing appears to overlap or spread too far apart.

While browsing online, reading a newspaper or typing in a document editor like Microsoft Word, there are thousands of different fonts you could potentially encounter. However, popular fonts tend to fall in one of two categories : serif fonts and sans serif fonts.

Serif Fonts

The serif font style (named from the Germanic word for "pen stroke") was first designed in the late 1700s and features little flourishes or "tails" on each letter that give the fonts a bit of character.

These tails also showed off the precision quality of the printing dies which were becoming more widely available at the time.

Serif fonts look great blown up to big sizes and on high-resolution computer screens, but they tend to have poorer readability at smaller text sizes. For this reason, newspapers and online articles tend to use a serif font for the headline instead of the main body text of the piece.

Sans Serif Fonts

On the other hand, sans serif typeface is a derivative of serif font and attempts to solve some of its apparent shortcomings. Sans serif fonts do away with the little flourishes of serif and instead focus on bolder letters with very straight lines and uniform curves for maximum legibility.

Sans serif tends to be the easiest type of font to read, sometimes sacrificing creative potential. They're also used in graphic designs that aim to look more "modern" versus older serif typefaces.

• Arial : Originally based on Helvetica, this is a supremely readable font that can be found on all types of software and web pages.
• Calibri : In 2007, Calibri replaced Times New Roman as the default font for Microsoft Office apps and became one of the most prolific fonts in the digital space before being replaced itself in 2023 (the new kid on the block is Aptos).
• Open Sans : This popular sans serif font was commissioned by Google in 2011 and soon became the standard font for the Android mobile operating system.
• Montserrat : This is a very simple, classy, yet easy-to-read font that looks great in thinner styles, bolded or in italics.
• Times New Roman : First commissioned by London newspaper The Times in 1931, this ubiquitous serif font became a popular choice for book printing and is now included in most major computer operating systems.
• Berkeley Old Style : Also known as " Californian " font, this typeface created for the University of California newspaper in the 1930's can add a bit of class to your work without sacrificing readability.
• Larken : This is the font choice for adding bold, stylish letters to a poster or book title.
• Merriweather : A popular font choice for modern book printing, this serif derivative has a distinct mid-century feel by combining strong modern lettering with some classical flourishes.
• Comic Sans : This sans serif font is technically one of the easiest fonts to read, but the exaggerated bubbly style of its lettering means it's the most commonly mocked by graphic designers.
• Papyrus : Despite a clone typeface being used in the logo for the Avatar movies, this vaguely ancient-looking font has never been taken seriously.
• Jokerman : This silly font's lettering includes a bunch of needless and inconsistent details which give it poor readability and generally make it too irregular to be used in a professional setting.
• Wingdings : Before we had an emoji keyboard on our phones, this Microsoft Windows font replaced the characters on your keyboard with seemingly random icons and symbols. This is quite possible the least readable font in existence.

Basically everything that we take for granted today about fonts and typesetting started with the invention of the industrial printing press by Johannes Gutenberg in the 1400's. Before the invention of Gutenberg's press, nearly all books in European circulation were bound and inscribed by monks of the Catholic Church who copied the body text by hand over several weeks.

This was grueling work, causing books to be generally unaffordable to the commoner and literacy rates to be low. Gutenberg's invention drove down the cost of bookmaking and allowed literature to reach the masses.

The default font for this press, Blackletter , was initially based on the writing of the monks, with a big font size and bold, ornate letters. It had style, but it didn't have the readability required for mass media and web design.

Improving Legibility

In 1470, a French printer named Nicolas Jenson came up with what could be considered the first readable typeface: the " Roman " font.

This style did away with ornate flourishes and focused on distinctive letter shapes that were evenly spaced, making it much easier to read by the layman. Many modern variants of the typeset exist today including the popular font, Times New Roman.

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