grant writer cover letter sample

Grant Writer Cover Letter Example

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Start your Grant Writer cover letter by addressing the specific person or committee who will be reviewing your application, if possible. Then, introduce yourself and briefly mention your current role or professional status. Immediately follow this with a concise statement of your interest in the grant opportunity and how your experience aligns with the grant's objectives. For instance, you could say, "As a professional grant writer with a proven track record in securing funding for non-profit organizations, I am excited about the opportunity to apply for [specific grant] which aligns perfectly with my expertise in [specific area]." This approach immediately establishes your credentials and shows your enthusiasm for the opportunity.

The best way for Grant Writers to end a cover letter is by expressing gratitude and eagerness for the opportunity. This can be done by thanking the reader for considering their proposal and expressing hope for further discussion. For instance, "Thank you for considering our proposal. We look forward to the possibility of further discussing how we can contribute to your mission." It's also important to include contact information for easy follow-up. Lastly, a professional closing like "Sincerely" or "Best regards" followed by the writer's name and title should be used. This ending leaves a positive impression, shows respect for the reader's time, and demonstrates the writer's enthusiasm about the potential partnership.

In a cover letter, Grant Writers should include the following: 1. Introduction: This should include a brief introduction of the organization, its mission, and the purpose of the grant request. It's important to make a strong first impression that engages the reader. 2. Summary of the Proposal: This should be a concise summary of the project or program for which funding is being sought. It should include the total cost of the project, the amount being requested from the grantor, and a brief explanation of how the funds will be used. 3. Relevance to the Grantor: Explain why your project or program aligns with the grantor's mission or funding priorities. This shows that you've done your research and understand the grantor's goals. 4. Impact: Highlight the potential impact of the project or program. This could include the number of people served, the benefits to the community, or other measurable outcomes. 5. Closing: In the closing, express gratitude for the grantor's consideration and provide contact information for follow-up questions or discussions. 6. Attachments: Mention any attachments that accompany the cover letter, such as the full grant proposal, a budget, or letters of support. Remember, the cover letter is your chance to make a compelling case for your grant proposal. It should be professional, concise, and persuasive, demonstrating your organization's credibility and the value of your proposed project or program.

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How to Write a Cover Letter for Your Grant Proposal

Customer Success Manager at Instrumentl

Reviewed by:

October 27, 2021

Last Updated:

November 20, 2023

If you’re applying for a grant, the funder will often ask you to submit a cover letter with your grant proposal.

I know, this can be frustrating. You’re already dedicating time to writing a successful grant proposal . Why do you also have to write a cover letter?

Although it may seem like extra work, it’s actually a critical step to get right. If you don’t nail it, the funder may pass over your application entirely.

To avoid this, we’re going deep into how to write effective cover letters for grants. In this article, we’ll unpack:

What cover letters for grant proposals are
Why it is an important piece of your grant application
And the six parts of a successful cover letter
Templates to get you started
Pitfalls to avoid

Let’s dive in!

Grant Proposal Template for Nonprofits (+5 Tips Included)

What are Cover Letters for Grant Proposals?

A cover letter for a grant proposal is a document that goes along with your completed proposal. It is your opportunity to demonstrate that you understand the priorities and interests of the funder and how your work aligns with their goals.

An effective cover letter will communicate why your organization and your program deserve to be funded . It should pique the funder’s interest, getting them to read your full proposal.

Pro Tip : Cover letters are typically only requested by foundations and corporations . In the case of government grants , they don’t ask for cover letters because they have very specific proposal layouts and requirements.

Only submit a cover letter if the funder requests one. Many funders now utilize online application systems which do not require a cover letter, so make sure you understand the requirements of the specific funder.

Overall, the cover letter provides a taste of your organization and request. It should entice the funder and demonstrate why you are a good fit.

Good grant application letters reference the funder's requirements, is directed toward the funder and not generic, and includes a cover letter.

Why Are Cover Letters Important for Nonprofits?

If you see the cover letter as just a nother checkbox you need to complete before submittign your application, think again. Here are 4 reasons why you need to think hard about writing a grant proposal cover letter that captures the attention of funders.

First Impressions Matter: Setting the Tone for Your Proposal

The cover letter is the first point of contact that your nonprofit has with a potential funder, and you want to make a good impression !

A professional, concise, well-written cover letter sets the tone with the funder for the rest of your proposal. It’s also a chance for you to capture the reader’s attention and get them excited about your proposal.

Building a Connection With Potential Funders

Your cover letter is your opportunity to get the funder engaged .

The cover letter gives you a chance to share your “elevator pitch” with the funder. If a funder walks away from your cover letter feeling excited about your project, you’re leagues ahead of the competition that submitted a dry, cookie cutter cover letter.

Highlighting Key Points From Your Grant Proposal

A grant proposal’s cover letter isn’t all that different from a potential job’s cover letter.

Highlight the key points that will help you stand out above other applicants . Don’t be afraid to brag a little bit! Tell the funder why your proposal or project is unique and impactful.

But remember—a cover letter is not an executive summary .

Demonstrating Organizational Maturity and Professionalism

Your cover letter is an opportunity to demonstrate your organization’s maturity and professionalism . Make it known that you receive and manage a large grant portfolio of grants every year, and that you have experience in maintaining grant compliance .

In doing so, you are showing the funder that they can trust you with their award.

Discover Your Next Grant

6 parts of a successful grant proposal cover letter.

Below are general formatting tips for your grant’s cover letter:

Your cover letter should be written on company letterhead.
The date on the cover letter should match the date of your proposal or application.
The letter should be contained to one page, consisting of 3-4 paragraphs.
Find the appropriate contact person at the funding organization so you can address your letter to a specific person.
The address of the funder should be placed at the top of the letter. Format the address as: contact name, title, funder name, address.
Use a formal introduction in the salutation, such as “Dear Mr/Mrs.”
The letter should be signed by an appropriate official from your organization, such as the Executive Director.
Include the word “ENCLOSURE” or “ATTACHMENT” at the bottom to indicate that the letter is part of a larger packet.

In addition to these basic formatting tips, there are 6 basic parts that you should be sure to include in your grant proposal cover letters.

Introduction: Who You Are

Be sure to introduce your organization at the beginning of your cover letter.

This provides readers with a background understanding of your nonprofit and its purpose. You want to include things such as the name of your organization, your mission and values , and how long you have been in existence.

About Your Organization: What You Do

In this section, you want to concisely explain what your organization does—include relevant programs and projects.

This will show that your organization’s work aligns with their mission and giving priorities.

Need Statement: The Problem You're Addressing

Clearly state the problem that your program or project intends to address.

This demonstrates to the reader that you are filling a gap that exists in your community. You should include data to support your statements when possible so that the funder knows the need is real.

Project Overview: Your Plan

While space is limited in a cover letter, it is important to share outline a well-thought-out project plan. Showing funders how you plan to utilize their funds will help your proposal stand out.

Funding Request: What You Need

The whole purpose of submitting a grant proposal is to secure funds for a program or project.

Don’t dance around it. Call out exactly how much money you need for your initiative so that the funder knows up front whether or not your request is in alignment with their giving priorities.

Pro tip: Often, nonprofits don’t ask for enough funding. To not leave anything on the table, Instrumentl users can quickly uncover how much to ask for in a grant by using our insights on funders.

Closing: Why They Should Support You

You want to end your cover letter by telling the funder why they should support you. Whether it is because your missions are aligned, your project is super unique (ideally, both!), you want to clearly state these reasons in your cover letter.

Consider closing the letter with an invitation for a site visit or program observation, if appropriate. Be sure to include the contact information for whoever can answer application questions. And end with a confident statement such as “I look forward to speaking with you more about this program.”

3 Sample Cover Letters for Grant Proposals

In this section, we have written original sample grant proposal cover letters. Following each example, we break down the good and bad parts of each letter.

1. Following Up After Meeting With The Funder

Grant proposal cover letter example one breakdown.

Here’s why we like this cover letter:

Referencing those prior conversations will remind the funder that you’ve already done some leg work in terms of outreach and research into the foundation.
This letter includes erveral of the key parts of a successful cover letter, such as the introduction, information about the organization, funding request, project information, and a confident closing.

The letter is also signed by the executive director and provides her contact information. However, there could be a bit more emotion incorporated into this letter to help the funder form a connection with the organization and the project .

2. Breaking The Ice With A New Funder

Grant proposal cover letter example two breakdown.

Our second grant proposal cover letter example also covers many of the key components: organizational info, funding request, project information, and a closing.

We really like how the closing in this letter includes an invitation for the funder to tour the facility and see the work in action—this is such a good idea!

This letter is lacking a statement of need , however. Although it clearly shows alignment between the nonprofit’s work and the funder’s mission, there’s no information about why there is a need in this community for support for people suffering from PTSD . Again, some data points would go a long way here in making this a more compelling case for support.

Also note that this letter does not reference any prior conversations with the funder. This is a good template to use if you are applying to a funder for the first time.

3. Renewing Funding From A Previous Funder

Grant proposal cover letter example three breakdown.

Our final example demonstrates how you would write to a funder that has previously funded your organization.

The nonprofit explains how a prior grant from this foundation helped their program; we LOVE that they included data about how many youth were served from the prior grant. This helps the funder really understand the impact of their donation, which will give them confidence in choosing to fund this organization again.

This letter also does a great job of showing the nonprofit’s alignment with the funder’s mission and work . Again, this instills confidence in the funder that they’re making a good investment with their money.

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Mistakes to Avoid When Writing a Grant Proposal Cover Letter

So, we’ve reviewed what a grant proposal cover letter is, why it is important, and what the key parts are that should be included in the letter.

You’re probably feeling like you’re almost ready to start writing your own cover letters—but hold on. Before you dive in, let’s review some common pitfalls in cover letter writing and how you can avoid making these mistakes.

Mistakes to Avoid When Writing a Grant Proposal Cover Letter

Overloading the Cover Letter with Jargon

One of the biggest mistakes you can make when you’re writing a grant proposal cover letter is filling it with industry-specific jargon .

Don’t try to impress the funder with all the fancy terminology of your industry. Not all funders will understand this lingo, and it could end up confusing them instead of helping to make the case for your project.

Ignoring Specific Funder Guidelines and Requests

This is a critical mistake that many grant applicants make. Don’t ignore the funder’s guidelines !

Every funder will have different requests—whether they want you to hand-deliver 10 copies of your single-sided application or request a signature from your Board Chair, it’s imperative that you follow these guidelines.

This relates to the cover letter as well! If a funder specifically says to not include a cover letter, listen to them!

Being Vague or Generic in Your Statements

Another common pitfall that nonprofits fall into is being overly generic and vague in their cover letters .

To demonstrate why your nonprofit is a good fit for the funding opportunity, share specifics about your organization, background, mission, and goals.

Another piece of advice—don’t use the generic “To whom it may concern” or “Dear Human Resources” salutation. Find a specific contact to direct your proposal to so that you can personalize the letter.

Instrumentl is a great resource for finding funder details, providing clear insights into who some of the key people within a foundation are.

Overlooking the Importance of Follow-Up Information

All of the examples that we showed you included details on who the funder should contact if they have any questions . This is so important!

You don’t want a potential funder to be stuck Google-searching information on your nonprofit if they need to contact you. That’s a sure fire way to get your application declined.

Wrapping Things Up: Cover Letters for Grant Proposals

To conclude, make sure you understand funder requirements, obtain information for a direct contact at the funder, and write the cover letter after you complete the grant proposal application.

If you follow these steps, you will be well on your way to writing a good grant application letter.

For more tips on enhancing your grant proposals, check out these 21 grant writing examples for nonprofits !

Amelie Heurteux

Amelie Heurteux, a Customer Success Manager at Instrumentl, works day in and day out training nonprofits and grant writers how to efficiently prospect new funders and streamline their grant tracking and management processes.

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Professional Grant Writer Cover Letter Examples for 2024

Your grant writer cover letter must immediately highlight your understanding of the funder's mission. Reflect on how your experience aligns with their goals to capture interest. Demonstrate your success in securing grants by providing concrete examples. Your cover letter should exude confidence in your ability to secure funding.

Cover Letter Guide

Grant Writer Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Grant Writer Cover Letter

Key Takeaways

Embarking on your job hunt as a grant writer, you've hit a common snag: the daunting task of crafting a compelling cover letter. It's not just a formality, nor a repeat of your resume. Instead, your cover letter should spotlight your proudest professional moment, narrating the achievement that resonates most. Striking a balance between formality and originality—escaping worn-out clichés—your cover letter must leave a memorable impression, all within the confines of a single, succinct page. Let's dive in.

Some inspiration from other professionals' job-winning cover letters;
The best structure and format for your grant writer cover letter;
Insights on how to write about your best achievement to stand out;
A creative twist on your grant writer cover letter intro.

Upload your grant writer resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the grant writer isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Grant Writer cover letter example

Alexander Taylor

Los Angeles, California

+1-(234)-555-1234

[email protected]

Highlighting significant achievements, such as successful fundraising campaigns, directly showcases the candidate's ability to deliver results pertinent to the role of a grant writer.
Demonstrating alignment with the organization's mission and goals, as seen in the candidate's expression of shared values, helps establish a cultural fit which is crucial in roles that demand a high level of personal investment and passion.
Explicitly mentioning relevant skills, such as strategic planning and stakeholder engagement, targets the job description and demonstrates a clear understanding of the duties associated with the position.
Offering the flexibility to schedule an interview emphasizes the candidate's eagerness and availability, making it easy for the hiring manager to take the next step.

The visual appeal of your grant writer cover letter: format, font, and structure

When using our cover letter builder , make sure to include these vital sections:

Header (with your name, contact details, the role, and date);
Greeting (that's personalized to the recruiter);
Introductory paragraph (to capture attention);
Body paragraph (to tell a story of how you've obtained your job-crucial skills);
Closing paragraph (ending with a nod to the future ahead);
Signature (that is not a must).

Our cover letter templates are already set up for you with the best grant writer cover letter design with single-spaced paragraphs and a one-inch margin.

As for the font of your grant writer cover letter, use the same one as you did in your resume (where modern and simple fonts, like Rubik and Bitter, take precedence over Arial and Times New Roman).

Your grant writer cover letter is created with the recruiters in mind - as no Applicant Tracker System looks over this part of your profile.

When sending over your grant writer cover letter, download it in PDF. This format allows your information and design to stay intact and to keep the same visual quality.

The top sections on a grant writer cover letter

Header: This section includes your contact information and the date, ensuring the recruiter knows who you are and how to reach you.
Greeting: Address the hiring manager by name if possible, as it shows that you have tailored the cover letter specifically for the organization and have done your research.
Introduction: Briefly introduce yourself, mention the specific grant writer position you're applying for, and include a compelling reason why you're interested in this role at this particular organization.
Body: Highlight your experience with grant writing, your understanding of the grant application process, and specific successful grants you have secured, showcasing your ability to write persuasively and effectively for funding.
Closing: End with a strong statement of intent to further discuss how you can contribute to the organization's fundraising goals, and a thank you to the hiring manager for considering your application, establishing your professionalism and enthusiasm.

Key qualities recruiters search for in a candidate’s cover letter

Proven track record in securing grants: Demonstrates the ability to identify funding opportunities and successfully secure financial support.
Exceptional writing skills: Enables the creation of persuasive and clear grant proposals that effectively communicate the organization's mission and needs.
Research abilities: Shows competence in conducting thorough research to find grant opportunities and understand the requirements and priorities of funding sources.
Attention to detail: Ensures accuracy in grant applications, adherence to guidelines, and deadlines are met without issues.
Knowledge of the specific sector or focus area: Indicates understanding of the field's context, technical language, and particular needs, making proposals more relevant and targeted.
Relationship-building skills: Facilitates networking with potential funders, collaboration with project teams, and the development of partnerships that are essential for long-term funding success.

How to address hiring managers in your grant writer cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your grant writer cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

List of salutations you can use

Dear Hiring Manager,
Dear [Specific Name or Title],
Dear Members of the [Department or Committee],
Dear [Mr./Ms./Dr.] [Last Name],
Dear [Full Name],
Dear Search Committee,

Introducing your profile to catch recruiters' attention in no more than two sentences

The introduction of your grant writer cover letter is a whole Catch 22 .

You have an allocated space of no more than just a paragraph (of up to two sentences). With your introduction, you have to stand out and show why you're the best candidate out there.

Set out on a journey with your grant writer cover letter by focusing on why you're passionate about the job. Match your personal skills and interests to the role.

Another option for your grant writer cover letter introduction is to show you're the ideal candidate. Write about how your achievements and skills are precisely what the company is looking for.

However you decide to start your grant writer cover letter, always remember to write about the value you'd bring about. Making it both tangible (with your metrics of success) and highly sought out.

What to write in the middle or body of your grant writer cover letter

Here's where it gets tricky.

Your grant writer cover letter body should present you in the best light possible and, at the same time, differ from your resume.

Don't be stuck in making up new things or copy-pasting from your resume. Instead, select just one achievement from your experience.

Use it to succinctly tell a story of the job-crucial skills and knowledge this taught you.

Your grant writer cover letter is the magic card you need to further show how any organization or team would benefit from working with you.

Final words: writing your grant writer cover letter closing paragraph

The final paragraph of your grant writer cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

how you see yourself growing into the role;
the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your grant writer cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Addressing limited to no experience in the grant writer cover letter

There's nothing to worry about if you lack professional experience .

Your grant writer cover letter could bridge the gaps in your professional history by focusing on what matters most to recruiters, that's either:

skills - focusing on transferable ones you've gained, thanks to your life experience (e.g. volunteering, certificates, etc.);
achievements - select the most relevant and noteworthy one from your history (e.g. education, projects, etc.);
motivation - describe how you envision your professional growth in the next up to five years, thanks to this opportunity.

Key takeaways

Writing your grant writer cover letter doesn't need to turn into an endless quest, but instead:

Create an individual grant writer cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
Stick with the same font you've used in your resume (e.g. Raleway) and ensure your grant writer cover letter is single-spaced and has a one-inch margin all around;
Introduce your enthusiasm for the role or the company at the beginning of your grant writer cover letter to make a good first impression;
Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
End your grant writer cover letter like any good story - with a promise for greatness or follow-up for an interview.

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How to Write a Great Grant Proposal Cover Letter

Become a Certified Grant Writer

Although your grant proposal cover letter isn’t the most exciting part of the grant proposal, it’s still vital to get funding. T he cover letter is the first contact point a potential organization or funder will have with your nonprofit project.

It’s like going out on a date. Sure, looks aren’t everything. Nevertheless, if you utterly don’t care about how you dress, you’re making it harder for yourself.

And just like your looks, you want to make your grant application cover letter simple and focused on impressing a particular person. It’s the first contact with the executive or organization you wish to request funding. If you want them to read your grant proposal request, they’ll have to like the cover letter first.

More crucial steps will come later, presuming the funder reads your cover letter. Although you can search for sample cover letters, they are usually hard to find.

Research shows that about 35% of grant funders funded 50% or more of the received grant requests. So, your grant proposal cover letter needs to be a complete home run. Here’s how.

How to Write a Grant Proposal Cover Letter

How to writer a grant proposal cover letter

First of all, an average grant proposal letter shouldn’t be more than one page long. Cover letters are the pitch of your detailed grant proposal. Think of it as a summary of your book.

Before writing the first paragraph, you should open the letter with the contact’s name, title, address, and other related information. Although this might sound obvious, double-check that the contact information is correct. There are countless examples of rushed letters. You don’t want your project to crumble due to a misspelled executive director name.

Do your research before starting the cover letter. You can quickly find the correct information via a single call, email, or simply by doing some Internet scavenging.

Similarly, address the person with “Dear” and add a personal title such as Mr. or Mrs. Again, it’s cover letter 101, so it will feel even worse if you misspell the first step.

If this doesn’t seem like a big deal, look at it like this. Executives have a keen eye for sloppiness. Since they will skim any cover letter first rather than reading it to the last paragraph, you don’t want mistakes popping out.

The initial information tells the funder you didn’t go in headfirst, and proper addressing tells them you’re a potential candidate. If the letter lacks, you’ll be mistaken for a novice instead of a candidate worthy of doing business.

If you’re interested in learning more about the grant writing process, then take a look at our grant writing certification course.

Get Straight to the Point in Your Grant Proposal Cover Letter

Everybody knows why you’re writing a grant proposal cover letter; it’s in the name. Meaning, there’s no reason to sugarcoat it.

After you nail the introduction, it’s time to introduce yourself and your organization. In the first paragraph, format the content into two sentences maximum. Here, you’ll write who you are and your job title. That’s it.

Next, get right to the point. Describe why your organization or foundation needs the grant, what’s your mission, and most importantly, the budget you’re requesting. Maybe you’re working on a community project, or it’s a charity. Either way, make it brief.

While on the topic, you should create a proposal for grants of all sizes. Even if a smaller grant doesn’t suffice, having it can attract larger grants. There are about 900 federal grant programs . Don’t limit yourself.

Another great touch is to validate your project via research. If you have cold data that justifies your organization’s existence, rarely will anyone find a way to object.

If you’re not 100% sure how to format the paragraph, create a sample cover and share it with friends or co-workers. Write the section, read the grant request introduction, then ask two questions .

Can you tell me what the project is about? – Although the mission is clear to you as a writer, it might read astrophysical development documents to a fresh pair of eyes.
How did you feel when you read the requested funding? – This is to see how another person will react. Keep in mind that how your friend and the funder reacts can differ.

Methods, Strategies & Solutions

In the next paragraph, you should explain how you plan to use the grant to the grantor. By doing this, you’re effectively telling the funder that you have a plan in motion. You can also include a graphical modal for visual representation, depending on the format.

Some writers like to use a numbered sample. The format can work both when you’re explaining your goals and strategies:

The organization’s four main goals
The project’s five phases

Usually, you want to back up each number with further details. Although an excellent overview, simply including a couple of numbers in your letter won’t suffice. Find the balance between simplicity and complexity. Numbering provides a clear summary, while further details should give the letter a more professional tone.

An additional touch is to offer a timeline where you explain significant milestone and their due dates. You can also do that by using a brief bullet-point format. The timestamps can be months or quarters, depending on the project’s length.

Again, remember you’ll go into full detail in the grant proposal. Although defining strategies and methods isn’t crucial for the cover letter, add it if you can fit it on that one page.

Cover Letters & Necessary Data

After the mission details and budget proposals, it’s time to quickly cover organization info and structure. It can be tedious, but every grant proposal needs it, especially if you grab their attention.

Again, keep it short. Explain your corporate structure and related information in just a couple of sentences, including the founding date. Grant proposals require the data, and although you’re not writing a contract but a cover letter, you still need to present the essential information.

You should also explain how your project matches the funder’s and why the funder should give you the support and funding priority.

As always, double-check the information in your proposal letter, especially if you’re running a nonprofit organization. It’s somewhat easier to get grants for a nonprofit project, but funders are more likely to check the details. Although many think that foundation funding is the primary source for nonprofits, about 80% of income comes from other sources.

If the grant funder likes your cover letter, you want to make it easy for them to contact you about the grant proposal.

Always end all your cover letters with a positive closing line such as “Looking forward to your response.” The goal is for the letter to sound optimistic, grateful, but not needy.

Sign the letter and if your organization has an executive director, have them sign as well.

Common grant proposal cover letter elements

Cover Letter Tips & Mistakes to Avoid

For the final polish of your proposal, you can do things to give the letter a more personal and professional touch.

Ask for Feedback

Before pressing “send,” have co-workers read the sample of the proposal one more time. Good feedback is hard to find, and once you make contact, the fabled typos become irreversible. Don’t be gun shy to even reach out to your wider community for support.

Send the proposal sample page to anyone you can and collect their feedback. Naturally, you don’t want to spend half of your waking life collecting feedback. Still, a cover letter is just words on a paper without the reader understanding what you want, especially when they’re giving you money.

If still not convinced, it takes between 80 to 200 hours to write a grant proposal, and it can cost several thousand dollars if you’re hiring a grant writer . You don’t want a single page to ruin all the hard work.

Use Plain English

We all want to impress others. But using complex words can easily backfire and ruin your chance.

The point of a proposal letter isn’t to show your vocabulary but to state your case as straightforward as possible. If you’re unsure if you’re overdoing it, some helpful apps and websites will tell you if a sentence is too long or too complex.

Final Formatting

Ensure the dates match since you’ll have a date both in the cover letter and the main grant proposal. You don’t want to send a proposal where the grant proposal has April 5th while the cover letter has November 27th. This goes for other files you’ll send as well.

The cover letter should use single-space and leave space between addresses in the heading. Double-space means less room to write the limited information you need. This doesn’t mean you should delete the area between paragraphs. Give the letter room to breathe.

Although unnecessary, it can be a nice touch if you place your signature in live ink. Leave about three empty spaces the complimentary close and your name for the signature.

Send the Cover Letter in PDF

If you’re emailing the grant proposal letter, email the document in PDF. There’s a chance the foundation will offer to sign documents digitally. Additionally, unlike other text files, PDF is safe from malware. Meaning, a PDF will not only look competent but will also leave a good impression in the eyes of the more “tech-savvy” grant funders.

If you are new to grant writing and are looking to break-in, we recommend taking our Grant Writing Certification Course , where you will learn the fundamentals of being a grant writer, how to write proposals that win grants, and how to stand out as a grant writing candidate.

We offer a wide variety of programs and courses built on adaptive curriculum and led by leading industry experts.

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Grant Writer Cover Letter: Examples, Format & Sample Letter

When it comes to applying for a grant writer position, a well-crafted cover letter can make all the difference. A compelling cover letter not only introduces you to potential employers but also showcases your skills, experience, and passion for securing funding for worthy causes. Whether you’re an experienced grant writer or just starting in the field, understanding the best format and having a sample letter as a reference can greatly enhance your chances of landing the job.

In this article, we will explore the key elements of a successful grant writer’s cover letter, providing valuable insights into the best format to follow. We’ll discuss how to grab the attention of hiring managers, highlight your relevant qualifications, and convey your genuine enthusiasm for the organization’s mission. Additionally, we will provide a sample letter that you can use as a template or inspiration to create your own impactful cover letter.

By following the guidelines and utilizing the provided sample letter, you’ll be equipped with the tools necessary to craft a standout cover letter that effectively communicates your expertise as a grant writer. Whether you’re seeking a position in a non-profit organization, government agency, or private foundation, this article will help you make a compelling case for why you’re the ideal candidate to secure the funding needed to make a difference.

So, let’s dive in and discover how to create a winning grant writer cover letter that sets you apart from the competition and opens doors to exciting career opportunities in the world of grant writing.

Grant writer cover letter template, what should the cover letter include, best format for a grant writer cover letter, mistakes to avoid when writing a cover letter.

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Today’s Date]

[Recipient’s Name] [Recipient’s Job Title] [Organization Name] [Organization Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to express my keen interest in the grant writer position at [Organization Name], as advertised on [Job Board/Company Website]. With my strong background in grant writing and a genuine passion for securing funding for impactful projects, I am confident in my ability to contribute to the mission of [Organization Name].

As an experienced grant writer with [number of years] years of success in the field, I have a proven track record of securing substantial grants for diverse organizations. I possess a deep understanding of the grant application process, from researching funding opportunities to crafting compelling proposals that effectively communicate the organization’s goals and objectives. My attention to detail, strong research skills, and ability to meet tight deadlines have consistently resulted in successful grant awards.

In my previous role as a grant writer at [Previous Organization], I successfully secured funding for various projects, ranging from community development initiatives to educational programs. I am adept at conducting thorough needs assessments, collaborating with program managers, and translating complex project details into clear and concise grant proposals. My ability to effectively communicate the organization’s vision and impact has resulted in significant funding contributions from both public and private sources.

Furthermore, my strong interpersonal skills enable me to build and maintain productive relationships with stakeholders, including funders, community partners, and program staff. I am adept at conducting site visits, presenting project updates, and fostering collaborative partnerships that contribute to the long-term success of funded programs.

I am excited about the opportunity to join [Organization Name] and contribute to its mission of [Organization’s Mission]. My passion for making a positive impact aligns perfectly with the values and goals of your organization. I am confident that my skills, experience, and dedication to excellence make me an ideal candidate for the grant writer position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and expertise can contribute to the continued success of [Organization Name]. Please find attached my resume for your review. I am available at your convenience for an interview.

[Your Name]

A cover letter for a grant writer should effectively communicate your qualifications, experience, and passion for securing funding for projects. In 300 words, here’s what a cover letter for a grant writer position should include:

Introduction : Begin with a professional salutation and a brief introduction. Mention the specific grant writer position you are applying for and where you found the job posting. Express your enthusiasm for the opportunity to contribute to the organization’s mission.
Relevant Experience : Highlight your experience in grant writing, emphasizing your accomplishments and successes. Discuss the grants you have secured, the funding amounts, and the impact of the projects you have worked on. Showcase your ability to research funding opportunities, write compelling proposals, and meet deadlines.
Skills and Qualifications : Outline the skills and qualifications that make you a strong candidate for the grant writer role. This may include your attention to detail, strong research skills, excellent written and verbal communication abilities, and proficiency in grant writing software or tools. Connect these skills to the specific requirements mentioned in the job description.
Knowledge of the Organization : Demonstrate your understanding of the organization’s mission, values, and goals. Show that you have researched the organization and its work. Discuss how your skills and experience align with the organization’s focus areas and how you can contribute to their success.
Passion and Commitment : Express your genuine passion for securing funding for meaningful projects and making a positive impact. Share stories or examples that demonstrate your dedication to the cause and your ability to effectively communicate the organization’s vision.
Interpersonal and Collaboration Skills : Highlight your ability to build relationships and work collaboratively. Grant writing often involves working with various stakeholders, including program managers, funders, and community partners. Discuss your experience in fostering productive relationships and your ability to effectively communicate project updates and outcomes.
Closing : Thank the reader for considering your application and express your interest in discussing your qualifications further. Indicate your availability for an interview and provide your contact information.

Remember to keep the cover letter concise, focused, and tailored to the specific grant writer position and organization you are applying to. Proofread carefully for any errors or typos before submitting. A well-crafted cover letter will demonstrate your expertise, passion, and suitability for the grant writer role.

The best format for a grant writer cover letter should be professional, concise, and well-structured. In 300 words, here’s the recommended format for a grant writer cover letter:

Header : Begin with your contact information, including your name, address, phone number, and email address. Align this information to the top-left or top-right corner of the page.
Recipient’s Information : Below your header, include the recipient’s name, job title, organization name, and address. Align this information on the left side of the page, below your contact details. If possible, try to address the letter to a specific person rather than using generic salutations.
Salutation : Start the letter with a professional salutation, such as “Dear [Recipient’s Name],” or “Dear Hiring Manager,”. If you know the name of the recipient, it is preferable to address them directly.
Introduction : In the first paragraph, introduce yourself and express your interest in the grant writer position. State where you found the job posting and briefly mention your enthusiasm for the organization and its mission. Grab the reader’s attention and make a strong first impression.
Relevant Experience : In the following paragraphs, highlight your relevant experience as a grant writer. Discuss your accomplishments, successful grant applications, and the impact of funded projects. Emphasize your skills in researching funding opportunities, writing persuasive proposals, and meeting deadlines. Use specific examples to demonstrate your expertise.
Skills and Qualifications : Dedicate a paragraph to explicitly outline the skills and qualifications that make you a strong candidate for the position. Mention your attention to detail, strong research abilities, excellent written and verbal communication skills, and proficiency in grant writing software or tools. Connect these skills to the specific requirements mentioned in the job description.
Passion and Fit : Demonstrate your genuine passion for securing funding for meaningful projects and aligning with the organization’s mission. Show that you have researched the organization and discuss how your skills and experience align with their focus areas. Explain why you are the ideal candidate for the grant writer role by showcasing your commitment and ability to effectively communicate the organization’s vision.
Closing : In the final paragraph, thank the recipient for considering your application and express your interest in further discussing your qualifications. Indicate your availability for an interview and provide your contact information. End the letter with a professional closing, such as “Sincerely,” or “Best regards,” followed by your full name.
Signature : Leave space for your handwritten signature above your typed name. If submitting the cover letter electronically, you can use a digital signature or simply type your name.

Remember to proofread the cover letter carefully for any errors or typos. Use a professional tone throughout and keep the letter to one page if possible. By following this format, you will present yourself as a qualified and enthusiastic candidate for the grant writer position.

When writing a cover letter for a grant writer position, it’s crucial to avoid common mistakes that could hinder your chances of securing the job. In 300 words, here are some basic mistakes to avoid:

Lack of research : Failing to research the organization and its grant funding priorities can hurt your chances. Take the time to understand their mission, values, and current projects. Tailor your cover letter to show how your skills and experience align with their specific needs.
Generic content : Avoid using generic language that could apply to any grant writer position. Tailor your cover letter to highlight your unique qualifications and experiences. Use specific examples to demonstrate your success in securing grants and the impact of funded projects.
Neglecting to address the requirements : Make sure your cover letter directly addresses the requirements and qualifications mentioned in the job description. Explain how your skills and experience meet those requirements and how you can contribute to the organization’s grant writing efforts.
Lengthy or unfocused writing : Keep your cover letter concise and focused. Avoid lengthy paragraphs or including unnecessary information. Instead, emphasize your most relevant skills, experiences, and achievements as a grant writer.
Grammatical and spelling errors : Proofread your cover letter carefully to eliminate grammatical and spelling errors. Mistakes can make you appear careless and unprofessional. Use grammar and spell-check tools, and consider having someone else review your letter for any errors you may have missed.
Lack of enthusiasm or passion : Show your enthusiasm and passion for grant writing in your cover letter. Explain why you are interested in securing funding for meaningful projects and how you align with the organization’s mission. Demonstrate your dedication to making a positive impact through grant writing.
Ignoring the organization’s guidelines : Some organizations may have specific guidelines or requirements for their cover letter submission. Ensure that you follow these guidelines closely to demonstrate your attention to detail and ability to follow instructions.

By avoiding these common mistakes, you can ensure that your cover letter for a grant writer position stands out and effectively showcases your qualifications. Remember to research the organization, tailor your content, address the requirements, proofread diligently, and convey your enthusiasm for grant writing.

Crafting a strong and persuasive grant writer cover letter is essential for standing out in a competitive job market. By following the best format and utilizing a sample letter as a reference, you can effectively showcase your skills, experience, and passion for securing funding for important causes.

Throughout this article, we have explored the key elements of a successful grant writer’s cover letter. We discussed the importance of grabbing the reader’s attention, highlighting relevant qualifications, and conveying genuine enthusiasm for the organization’s mission. With the provided sample letter, you now have a valuable resource to guide you in creating your own impactful cover letter.

Remember, a well-written cover letter is not only a chance to showcase your abilities but also an opportunity to demonstrate your dedication to making a positive impact through grant writing. Tailoring your letter to each specific job application and organization will greatly increase your chances of success.

As you embark on your journey to secure a grant writer position, keep in mind that continuous learning, staying updated on industry trends, and showcasing your ability to effectively communicate and persuade are key to advancing your career in this field.

Armed with the knowledge and resources from this article, you are well-equipped to create a compelling grant writer cover letter that sets you apart and paves the way for exciting opportunities in the world of grant writing. Good luck on your job search, and may your cover letter open doors to fulfilling and impactful work in securing funding for deserving causes.

How to Write an Effective Grant Proposal Cover Letter

Make It Brief but Inviting

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When Do You Include a Cover Letter?

Attributes of a good cover letter, formatting your cover letter, how long should the cover letter be, sample cover letter, mistakes to avoid in your cover letter, make your cover letter stand out.

Joanne Fritz is an expert on nonprofit organizations and philanthropy. She has over 30 years of experience in nonprofits.

Although the main parts of your grant proposal will take up most of your time and energy, don't shortchange your cover letter. Attention to the subtler points of putting the proposal package together can make or break a funding request. Don't turn off your funder with a sloppy cover letter.

Mim Carlson and Tori O'Neal-McElrath, authors of Winning Grants, Step by Step , point out that the cover letter should:

Introduce your organization to the correct person.
Assure the funder that this project has the support of your board of directors .
State what you are asking for - how much and for what.

Use a cover letter for proposals to corporations and foundations, but not for federal or state grant applications. Those funders only want what they ask for, and they rarely ask for a cover letter.

Your cover letter should:

Get to the point quickly
Does not repeat the information that is in the proposal
Tell the reader how well you understand the funder and how your grant fulfills the funder's requirements

Beverly A. Browning, the author of Grant Writing for Dummies , suggests that you write the cover letter after you've completed the entire proposal, and when you are in a reflective mood. Browning says:

"As you consider your great achievement (the finished funding request), let the creative, right side of your brain kick in and connect your feelings of accomplishment to the person who will help make your plans come true."

Use your organization's letterhead. Put the same date on the cover letter that is on the completed grant application. That is the date you will send the grant proposal to the grantor. Using the same date makes all the documents in your proposal package consistent.
For the inside address (goes at the top of the letter) use the foundation or corporate contact person's name and title, followed by the funding source's name, address, city, state, and zip code. Double-check this information with a telephone call or an email. Such information changes frequently, so make sure you have the current name and address.
In your salutation, use "Dear" plus the personal title (Mr., Ms., Mrs., Dr., Messrs., etc.), followed by the last name. It is critical that you address the letter to a particular person. Call the foundation or corporate office to make sure you have the right person and the correct personal title. These details may seem unimportant, but they do matter.
Your first paragraph should be short and focused. Introduce your organization (its legal name, which will be your corporate name ) and tell the funder how much money you are requesting and why. Include a sentence or two about what your organization does, and then include one research-based point that shows there is a need for what your organization does.
Write one or two more brief paragraphs. State your project's purpose and how it fits with the funder's mission or funding priorities. Include the fact that your board of directors fully supports the project.
End your letter with a summarizing paragraph. Add what this funding partnership can mean for your project's target audience. You might want to include an invitation for a site visit as well.
Use a closing such as "Sincerely."
The letter should be signed by the executive director or the board president, or both. Below the signature, type the signer's first name, middle initial, last name, and job title. Although the ED or board president should sign the letter, do include the contact information for the best person to answer questions at the end of the last paragraph.
At the bottom of the letter, include the word, "ENCLOSURE" (in all caps).

Limit your cover letter to one page with three or four paragraphs. It should be a quick read.

The tone and specifics of your cover letter may vary depending on whether you've been invited to submit a full proposal after sending a Letter of Inquiry (LOI) , or if this project is your organization's first approach to this particular foundation.

Mary Smith, PhD

Program Officer

Community Foundation

4321 Common Lane

Some City, YZ 55555

Dear Dr. Smith:

The Some City Senior Center respectfully requests a grant of $50,000 for our Senior Latino Community Outreach Pilot Project.

As the largest senior center in Any County, serving over 450 seniors every day, we are aware of the changing demographics in our service area. And we are committed to growing and adapting our center to meet emerging needs. The Senior Latino Community Outreach Pilot Project will allow us to pilot a one-year effort to determine if our center can effectively:

Provide comprehensive access to health and social services to seniors in the Latino communities served by our center, and

Raise and fully integrate the cultural competency of the board, staff, and volunteers of the Some City Senior Center.

Our board of directors is enthusiastic about this program and eager to launch it so we can become the most inclusive and culturally competent center for seniors in all of our communities that need these services. Should we find at the end of our pilot year that this program is, in fact, successful, our board has committed to including a portion of the project's yearly expenses into our annual operating budget so that the program becomes an integral part of our core services.

Through this project, the Center will become the primary referral given by Health Access Latinos, Families of Any County, and three community clinics within a fifteen-mile radius of our center. We will also accept referrals of Spanish-speaking seniors from any other community agency in our immediate service area.

Thank you for your consideration of our request. I will follow up with you in the next week to answer any questions you might have, as well as to learn whether we might meet with you to discuss the merits of our proposal. Meanwhile, should you have any questions, please feel free to contact Connie Jones, our Director of Development, at (555) 555-5555, x555, or cjones@scsc.org.

Jane Lovely

Executive Director

*Letter reprinted (with modifications) with permission from Winning Grants, Step by Step, Second Edition, Tori O'Neal-McElrath, Jossey-Bass, 2008.

Writing too much. A cover letter is not a dissertation, nor is it a full proposal. Keep it short and to the point Tip: Have someone else read it. Do they understand it?
Using big words . If you've been to graduate school, you learned to write in a complicated way. Don't do that here. You're not trying to impress someone with your erudition. You only want to state your case as naturally as possible. If you don't know when you're overcomplicating your writing, use an app such as Hemingway . It will tell you when your sentences are hard to read and when you are too wordy.
Making Grammatical Mistakes . If you're not sure of your grammar, don't take chances. Use the grammar check in WORD, and, also run your draft through an app such as Grammarly . There is a free version, but the paid version goes well beyond the necessary grammar check.

Sad to say, but your grant proposal may be among hundreds or thousands that a typical foundation will see during an average year. Your cover letter can make the difference in getting to the next step towards funding. But how can you make it stand out?

Don't try anything "cute," as foundation officials will not be impressed.

The cover letter would not be appropriate for a story about a client , although you should have a story for other parts of your proposal, such as the description of the problem. Include a paragraph about why your organization is the one that can best accomplish this mission. Survey your competitive organizations and assess just how and where you excel. That may be in the strength of your staff and volunteers, your experience with this particular problem, or the community support you enjoy.

You don't need to mention the names of competitors or criticize them. Just highlight your strengths. This would be a good time to consult with others around the office. Pull a few people together and brainstorm how your nonprofit excels.

Fundamentally, the cover letter should be forward moving, easy-to-read and compel the reader into the larger proposal. Don't put any obstacles in the way of the reader that might deter them from reading further.

Grant Writer Cover Letter Examples

A great grant writer cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following grant writer cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Sharonica Dono

(565) 649-1968

[email protected]

Dear Ms. Quillin,

I am writing to express my interest in the Grant Writer position at Palmetto Grant Consulting, as advertised. With a comprehensive background in grant writing and a proven track record of success at Resource Associates, I am excited about the opportunity to contribute to your team. Over the past five years, I have honed my skills in researching grant opportunities, developing proposals, and managing grant processes, which I believe align perfectly with the mission and vision of your esteemed company.

During my tenure at Resource Associates, I was instrumental in securing funding for a diverse portfolio of clients, ranging from non-profit organizations to educational institutions. I have a keen eye for detail and a commitment to crafting compelling narratives that resonate with grant-makers. My efforts have directly led to the acquisition of significant funding, which has enabled these entities to further their valuable work in the community.

I am particularly drawn to the dynamic and collaborative environment at Palmetto Grant Consulting. Your dedication to helping organizations navigate the complexities of grant acquisition is inspiring, and I am eager to bring my own expertise to the table. I am confident that my strategic approach to grant writing, combined with my ability to work effectively under pressure, will make a significant contribution to your team's continued success.

Furthermore, I am well-versed in the latest trends and developments in the field of grant writing, and I am committed to ongoing professional development to ensure that my skills remain at the cutting edge. My goal is to not only meet but exceed your expectations by delivering high-quality work that translates into tangible results for your clients.

I am excited about the prospect of joining Palmetto Grant Consulting and would welcome the opportunity to discuss how my experience and skills will be beneficial to your organization. Thank you for considering my application. I look forward to the possibility of contributing to your team and the success of your clients.

Warm regards,

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Grant Writer Cover Letter

Introduction

A well-crafted cover letter can make a significant difference in your success as a grant writer. It serves as your introduction to potential employers and highlights your skills and experience in securing funding for various projects. A strong grant writer cover letter showcases your ability to communicate effectively, showcase your passion for the cause, and demonstrate your commitment to making a difference. In this blog post, we will provide two examples of grant writer cover letters, address 10 frequently asked questions, and provide a compelling conclusion on the importance of a well-written cover letter in securing grant writing opportunities.

Cover Letter Example 1: Entry-level Grant Writer

[Your Full Name] [Your Address] [City, State, ZIP Code] [Email Address] [Today’s Date]

[Employer’s Full Name] [Employer’s Address] [City, State, ZIP Code]

Dear [Employer’s Name],

I am writing to express my interest in the grant writer position at [Organization’s Name], as advertised on [Job Board or Organization’s Website]. With a strong background in research, excellent writing skills, and a passion for driving positive change, I am confident in my ability to contribute to your organization’s mission.

I obtained my Bachelor’s degree in Nonprofit Management from [University Name], where I developed a solid understanding of grant writing principles and best practices. During my coursework, I completed an intensive grant writing internship at [Nonprofit Organization], where I gained hands-on experience in preparing grant proposals and conducting thorough research to identify potential funding sources.

In addition to my academic experience, I have volunteered at several local nonprofits, assisting with grant proposal writing and evaluating program effectiveness. These experiences have sharpened my ability to communicate complex ideas effectively and efficiently, while tailoring proposals to match the priorities and requirements of different funding organizations.

I am particularly inspired by [Organization’s Name]’s commitment to [specific cause or mission]. The impact your organization is making in the community aligns perfectly with my personal values and career aspirations. I am eager to contribute my skills and knowledge to support your efforts in securing much-needed funding for your important initiatives.

I have attached my resume for your review, which provides a comprehensive overview of my education, skills, and experiences. I would welcome the opportunity to discuss how my qualifications align with the grant writer position at [Organization’s Name]. Thank you for considering my application.

Sincerely, [Your Full Name]

Cover Letter Example 2: Experienced Grant Writer

I am thrilled to submit my application for the experienced grant writer position at [Organization’s Name]. With over five years of proven success in securing funding for nonprofit organizations, I am confident in my ability to contribute to your organization’s mission and drive sustainable growth.

As a grant writer at [Previous Organization], I led the development and submission of grant proposals resulting in over $2 million in funding for critical projects. I am skilled in conducting comprehensive research, gathering necessary data, and crafting persuasive narratives that effectively convey the impact of programs and initiatives.

In addition to my extensive grant writing experience, I have a deep understanding of the nonprofit landscape and a network of relationships within the funding community. I have fostered partnerships with various foundations, corporations, and government agencies, resulting in increased funding opportunities and sustained support for the organizations I have worked with.

I am particularly compelled by [Organization’s Name]’s mission to [specific cause or mission]. Your track record of making a meaningful difference in the lives of those you serve is inspiring, and I am eager to contribute my expertise to support your future success.

I have attached my resume for your review, detailing my accomplishments, skills, and relevant experience. I would welcome the opportunity to discuss how my qualifications align with the experienced grant writer position at [Organization’s Name]. Thank you for considering my application.

FAQs about Grant Writer Cover Letters

1. What is the purpose of a grant writer cover letter?

The purpose of a grant writer cover letter is to introduce yourself, highlight your relevant skills and experience, demonstrate your passion for the cause, and explain why you are the ideal candidate. Additionally, it allows you to showcase your written communication skills and attention to detail.

2. Should my grant writer cover letter be personalized?

Yes, it is important to personalize your grant writer cover letter for each application. Tailor your letter to the specific organization and position you are applying for, highlighting how your skills and experience align with their needs.

3. What should I include in my grant writer cover letter?

Your grant writer cover letter should include a brief introduction, a concise summary of your skills and experience, an explanation of why you are interested in the position and organization, and a strong closing statement.

4. How long should my grant writer cover letter be?

Ideally, your grant writer cover letter should be one page long. Keep it concise, focusing on the most relevant and compelling information.

5. How can I make my grant writer cover letter stand out?

To make your grant writer cover letter stand out, focus on your achievements and impact in previous roles, highlight your unique qualifications, and demonstrate your enthusiasm for the organization’s mission. Use concise, persuasive language and make sure to proofread for any grammar or spelling errors.

6. Should I include references in my grant writer cover letter?

It is not necessary to include references in your grant writer cover letter. References are typically requested at a later stage in the hiring process.

7. Can I use a template for my grant writer cover letter?

While using a template as a starting point can be helpful, it is important to personalize your grant writer cover letter to make it stand out. Customizing your letter demonstrates your genuine interest in and understanding of the organization and position.

8. Should I mention my salary expectations in my grant writer cover letter?

It is generally not recommended to mention salary expectations in your grant writer cover letter. Salary negotiations typically occur later in the hiring process.

9. How can I address a potential gap in my experience as a grant writer?

If you have a gap in your experience as a grant writer, focus on transferable skills or highlight relevant volunteer or freelance work. Emphasize how these experiences have prepared you for the grant writer role and your ability to adapt and learn quickly.

10. Is it important to follow up after submitting my grant writer cover letter?

Following up after submitting your grant writer cover letter can demonstrate your proactive attitude and interest in the position. Send a brief email or make a phone call to inquire about the status of your application.

In conclusion, a well-written grant writer cover letter can significantly enhance your chances of securing grant writing opportunities. It allows you to showcase your skills, experience, and passion for the cause, while aligning your qualifications with the needs of the organization. Whether you are an entry-level grant writer or an experienced professional, taking the time to craft a personalized cover letter can make a lasting impression and open doors to meaningful career opportunities in the field of grant writing.

Introducing John Smith: Your Expert Resume Writer, Cover Letter Specialist, and Career Coach. Meet John Smith, your dedicated partner in crafting the perfect resume, compelling cover letter, and charting your career path to success. With a passion for helping individuals reach their professional aspirations, John brings a wealth of expertise to the table as a resume writer, cover letter specialist, and career coach.

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Grant Writer Cover Letter Examples

Use these Grant Writer cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Grant writers are responsible for researching, writing, and submitting proposals to foundations and other funding organizations. They need to be skilled researchers and excellent writers to be successful in this field.

When you’re applying for a grant writer position, your cover letter is a great opportunity to highlight your skills and experience. Use these examples to write a cover letter that will make hiring managers want to meet you in person.

Formal/Professional Writing Style Example

With a proven track record in grant writing and a strong background in non-profit organizations, I believe I possess the skills and experience necessary to make a significant impact as a Grant Writer for your organization.

Throughout my six years of experience in grant writing and fundraising, I have successfully secured over $3 million in funding for various non-profits. I possess a keen ability to research and identify funding opportunities, as well as develop strong relationships with donors, resulting in numerous repeat funding engagements. My analytical skills, coupled with my attention to detail, ensure that all aspects of a grant application are thoroughly addressed and presented in a clear, concise, and persuasive manner. Furthermore, I am adept at managing multiple, simultaneous grants with time-sensitive deadlines, ensuring all deliverables are submitted punctually and accurately.

My most recent role as a Grant Writer for XYZ Non-profit required me to adapt quickly and master new subject matter, as I was responsible for securing funding for various programs across diverse issue areas. This experience has honed my ability to effectively communicate complex information to diverse audiences and foster strong working relationships with funders and project partners.

In addition to my grant writing prowess, I hold a Bachelor’s degree in Communications, which has equipped me with the necessary understanding and appreciation of effective written and oral communication, an invaluable trait in the grant writing process.

I am confident that my demonstrated track record, strong work ethic, and passion for non-profit work make me an excellent candidate for the Grant Writer role with your organization. I look forward to the possibility of contributing to your team and furthering your organization’s mission.

Thank you for considering my application. Please find my resume attached for your review, and feel free to contact me if any additional information is required. I look forward to the opportunity to discuss my candidacy further.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate of XYZ University with a Bachelor of Arts in English and a focus on professional writing, I am well-equipped to contribute to your organization’s grant writing efforts. While my academic background has provided me with a strong foundation in research, writing, and critical thinking, I am eager to apply these skills in a practical context as a Grant Writer.

My experience as an intern at ABC Nonprofit has allowed me to hone my grant writing skills, producing a successful proposal that secured funding for a community outreach program. During my time as an intern, I collaborated with a diverse team, attended grant writing workshops, and conducted extensive research to stay up-to-date on industry trends and best practices. I am confident that these experiences will translate well to the Grant Writer position and contribute to your organization’s ongoing success.

In addition to my grant writing experience, my strong written communication skills and attention to detail make me a reliable candidate for this role. I pride myself on my ability to turn complex data and information into compelling narratives that resonate with diverse audiences.

I am excited about the opportunity to work alongside your team and support your organization’s mission. Thank you for your time and consideration. I look forward to the possibility of discussing my qualifications further.

Networking/Referral Writing Style Example

I was referred to this opportunity by my close colleague, Jane Smith, who works in the Development Department at your organization. Jane and I have collaborated on various fundraising projects in the past, and she believes my skills and experiences align perfectly with the requirements of this role. I am grateful for her recommendation and excited to explore the possibility of contributing to your organization’s mission.

As a professional with over five years of experience in grant writing and fundraising, I have successfully secured funding from various federal, state, and private sources. My track record includes a 75% success rate in acquiring grants, and I have raised over $1 million in total funding for non-profits focused on education and healthcare. Additionally, my strong writing, research, and organizational skills enable me to create compelling narratives that not only secure funding but also spread awareness about important causes.

Jane has told me about your organization’s dedication to helping underserved communities and the passionate team she is proud to be a part of. I share the same commitment to making a positive impact, and I am confident that my experience in grant writing and fundraising will make me a valuable asset to your organization.

Thank you for considering my application. I am eager to discuss my qualifications further and learn more about your organization’s goals and the expectations of the Grant Writer role. I look forward to the opportunity to potentially join your team and contribute to your mission.

Enthusiastic/Passionate Writing Style Example

Having closely followed the impactful work your organization has achieved within the community, I am convinced that joining your team is the perfect opportunity for me to contribute to meaningful change and further develop my grant-writing expertise.

With extensive experience in writing winning proposals and identifying funding opportunities, I am confident in my ability to secure critical financial support for your projects. My proficiency in research, project management, and collaboration has allowed me to establish strong relationships with funders, while effectively communicating the value of various initiatives. I am not only passionate about your organization’s mission, but I am also eager to contribute to its continued success by leveraging my grant-writing skillset.

Beyond my technical skills, my fervent dedication to creating a real and lasting impact in the community has driven me to work tirelessly in pursuit of solutions to a variety of social and environmental issues. This passion for service has translated well into my grant-writing career, as it has inspired me to consistently strive for excellence on every project I undertake.

I am eager to be a part of your dynamic team and contribute to your mission of empowering the community through sustainable projects and programs. I am confident that my passion, expertise, and experience make me the ideal candidate to excel in the Grant Writer role.

Thank you for your time and consideration, and I look forward to the opportunity to discuss my qualifications further. With great excitement, I eagerly anticipate the possibility of contributing to your organization’s ongoing success.

Problem-Solving Writing Style Example

I have been following your company’s exemplary work in the nonprofit sector and have recognized the increasing demand for financial resources to sustain and amplify your impact. I believe my skills and experiences can contribute to addressing this challenge and diversifying your funding streams by securing essential grants.

With a strong background in grant writing, I have honed my ability to identify potential funding opportunities, meticulously research requirements, and craft compelling proposals that highlight the alignment between your organization’s goals and those of the grantors. I take pride in my track record of securing grants for nonprofit organizations, with over $2.5 million in funds raised across various sectors. My analytical, problem-solving, and storytelling skills enable me to present your organization’s work with authenticity and enthusiasm, increasing the chances of winning much-needed support.

Additionally, my experience includes collaborating with diverse teams and piloting grant management systems that ensure timely and organized submission of high-quality proposals. I have also adapted my writing style to suit different audiences, from local governments to corporate sponsors, tailoring the approach to maximize success. My experience in program evaluation and impact measurement can further contribute to your organization’s capacity to demonstrate the effectiveness of your programs and attract long-term partnerships.

I am confident that my expertise in grant writing and understanding of the nonprofit landscape would make me an invaluable asset to your team. It would be an honor to use my skills as a Grant Writer to empower your organization’s pursuit of social change and lead towards more stable funding.

Thank you for considering my application. I am looking forward to the opportunity to discuss my suitability for the position further and remain available at your earliest convenience.

Storytelling/Narrative Writing Style Example

As I stood in the bustling marketplace of my hometown, I couldn’t help but notice the colorful banners and bustling crowd surrounding a local nonprofit’s booth. Curiosity piqued, I approached the booth and met Jane, the organization’s passionate director. She shared her organization’s mission to provide educational opportunities for children in need, and it was her fervor that prompted me to volunteer my writing skills for their cause.

As I delved into the world of grant writing, I quickly discovered my knack for transforming data and stories into compelling narratives. Under the guidance of Jane, I honed my skills in researching potential funding sources, tailoring proposals to meet funders’ requirements, and creating strong cases for support. My efforts paid off; within a year, our organization secured several significant grants, resulting in tangible improvements in the lives of the children we served.

Now, with over five years of experience in grant writing and a track record of securing funding for various nonprofits, I am eager to bring my passion and expertise to your organization. I am confident that my strong writing skills, attention to detail, and dedication to making a difference will make me a valuable asset to your team.

I am excited about the opportunity to contribute to your organization’s mission and help secure the resources needed to make a lasting impact in the community. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

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Grant Writer Cover Letter Example

A Grant Writer is a professional who drafts proposals for grants from government departments, companies, foundations, and trusts. He may be employed in universities, colleges, educational institutions, research institutions, and non-profit organizations.

A well-written cover letter creates a good first impression on the recruiter. We have drafted a Grant Writer Cover Letter sample to help you get the desired job. To help impress recruiters, you can use our cover letter generator to prepare the perfect cover letter.

Cover Letters
Media & Journalism

What to Include in a Grant Writer Cover Letter?

Roles and responsibilities.

A Grant Writer documents the necessary information and fulfills the required criteria to formally seek a grant from a foundation on behalf of his organization. He prepares proposals by gathering and formatting information and sends them to potential sponsors to receive grants.

Writes, revises, and edits drafts including executive summaries, conclusions, and organization credentials.
Prepares presentation by evaluating text, graphics, and binding and coordinating printing.
Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases.
Obtains approvals by reviewing proposals with key providers and project managers .
Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate.
Updates job knowledge by participating in educational opportunities; maintaining personal networks .

Education & Skills

Additionally, the cover letter for a grant writer should mention the following skillset:.

Creative writing.
Research skills.
Understanding of the employed organization’s operations and policies.
Attention to detail.
Marketing skills.

Successful cover letters for a Grant Writer often mention the following qualification(s):

A Bachelor’s degree in English literature, Journalism, Marketing, or any relevant field.

Grant Writer Cover Letter Example (Text Version)

Dear Mr./Ms.,

This is in regards to my job interest in the post of Grant Writer at [XXX University]. With a degree in journalism along with a proven experience in drafting proposals for receiving grants from different foundations, I am poised to become the ideal candidate for this role.

[XXX University] is one of the oldest universities in the state with a rich culture and tradition. It has been responsible for bestowing knowledge to millions of students. It would be my privilege to be part of your university and offer my contributions.

I have been working as a Grant Writer in a non-profit company [YYY Company] for 2 years. I participate in periodic meetings to understand the need for fundraising and develop proposals by reporting on organizational needs to potential sponsors. My typical duties include:

Develop relationships and collaborate with key partners.
Maintain an efficient knowledge of the organization’s history and objectives.
Identify grant funding opportunities.
Writing and submitting grant proposals for approval.
Providing prospective financiers with supporting documents.
Collaborate with the Managing Director and the Director of Development to send newsletters and promote on-site tours.
Collaborate with the Director of Development to compile the Annual Report.
Maintaining records on hard copies and computer databases.

My educational background in the field of journalism has helped me to hone my research skills and identify prospective sponsors in an efficient manner. Furthermore, I am adept at understanding the operational policies and plans of the organization. With my experience and skillset, I believe I can be a great asset to your team.

Thank you for your time and patience.

Sincerely, [Your Name]

An effective Grant Writer Cover Letter should express your passion for the job and explain to the recruiter why you are the perfect candidate. Since the job itself involves writing, your cover letter should be flawless. If you are looking for ideas on how to create a good cover letter for the said position, please refer to our Grant Writer Resume Sample .

Customize Grant Writer Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Media & Journalism Cover Letters

Public Affairs Officer Cover Letter Example

7 Grant Manager Cover Letter Examples

Introduction.

When applying for a grant manager position, a well-crafted cover letter can make all the difference in helping your application stand out. In the competitive field of grant management, a strong cover letter can showcase your skills, experience, and passion for the role, while also demonstrating your ability to effectively communicate and articulate your qualifications.

A grant manager is responsible for overseeing the entire grant process, from researching and identifying potential funding opportunities to preparing grant proposals and managing awarded grants. As such, it is crucial to highlight your relevant experience, knowledge, and achievements in your cover letter to convince hiring managers that you are the ideal candidate for the position.

In this article, we will provide you with some valuable examples of grant manager cover letters. Each example will demonstrate different approaches to crafting a compelling cover letter that effectively highlights the applicant's qualifications and aligns them with the requirements of the grant manager role. By examining these examples, you can gain insights into what makes a cover letter strong and learn how to tailor your own cover letter to maximize your chances of success.

So, whether you are an experienced grant manager looking for a new opportunity or a recent graduate aiming to enter the field, read on to discover some powerful examples of grant manager cover letters that will inspire you to create your own standout cover letter.

Example 1: Senior Grant Manager Cover Letter

Key takeaways.

Samantha's cover letter effectively showcases her extensive experience in grant management and highlights her ability to make a meaningful impact in the role of Senior Grant Manager at the Bill & Melinda Gates Foundation.

When applying for a grant management position, it is crucial to emphasize your experience and achievements in managing grants, including any improvements or efficiencies you have implemented. This demonstrates your ability to effectively allocate resources and drive impact.

Samantha provides specific examples of her accomplishments, such as reducing administrative costs by 20% and streamlining grant application processes by 30%. These quantifiable achievements demonstrate her ability to optimize grant management processes and deliver tangible results.

Be sure to include measurable achievements in your cover letter to highlight your track record of success. This not only showcases your abilities but also provides concrete evidence of your impact.

While Samantha effectively highlights her experience and achievements, she could further emphasize her alignment with the Bill & Melinda Gates Foundation's mission and values. This could include mentioning any previous work or involvement in projects related to global health or social justice.

To stand out as a candidate, it's important to demonstrate your passion and alignment with the organization's mission. Highlight any relevant experience or involvement in projects that showcase your commitment to the foundation's goals.

Example 2: Government Grant Manager Cover Letter Example

Michael's cover letter effectively showcases his extensive experience in program analysis and grant management within federal agencies, positioning him as a strong candidate for the Government Grant Manager position at the U.S. Department of Health and Human Services.

When applying for a specialized role like Government Grant Manager, it is crucial to highlight specific experience and expertise in program analysis, grant management, and federal regulations. This demonstrates your ability to navigate the complexities of the role and make informed decisions.

He emphasizes his achievements in managing grants worth over $10 million and successfully overseeing the entire grant life cycle. This highlights his ability to effectively manage budgets, ensure compliance, and cultivate strong relationships with grant recipients.

Quantify your achievements and highlight the scale of your responsibilities in managing grants. This demonstrates your ability to handle large budgets and complex grant management processes.

Michael also mentions his experience in leading cross-functional teams, developing grant policies, and streamlining processes. This showcases his leadership skills and ability to drive organizational efficiency.

Highlight your experience in leading teams and implementing process improvements. This indicates your ability to coordinate and collaborate with stakeholders, ensuring effective grant management practices.

Overall, Michael's cover letter effectively positions him as a highly qualified candidate with the necessary expertise and experience to excel in the role of Government Grant Manager at the U.S. Department of Health and Human Services.

Example 3: Nonprofit Grant Manager Cover Letter

Emily's cover letter effectively showcases her experience and achievements in grant writing and nonprofit development, positioning her as an ideal candidate for the Nonprofit Grant Manager role at Susan G. Komen for the Cure.

When applying for a nonprofit grant manager position, it's crucial to highlight your track record of securing funding and managing grants successfully. This demonstrates your ability to contribute to the organization's financial sustainability and impact.

She emphasizes her accomplishments by quantifying the grant funding she secured and the percentage increase she achieved.

Quantify your achievements to highlight the impact of your work. Numbers and percentages provide concrete evidence of your effectiveness and can impress hiring managers.

Emily also highlights her experience in managing grants and implementing efficient systems to streamline processes and reduce administrative overhead.

Showcase your ability to effectively manage grants and improve operational efficiency. Grant management skills, including compliance and reporting, are highly valued in this role.

To further strengthen her application, Emily could have mentioned any specific knowledge she has of breast cancer research or programs, as well as her familiarity with Susan G. Komen for the Cure's initiatives.

Demonstrate your passion for the organization's mission and your knowledge of the specific cause or sector. This shows your commitment and connection to the work being done.

Example 4: Education Grant Manager Cover Letter

Benjamin's cover letter effectively highlights his relevant experience and passion for educational equity, positioning him as an ideal candidate for the Education Grant Manager position at Teach For America.

When applying for a role in education, it is crucial to demonstrate your commitment to the organization's mission and values. This shows your alignment with their goals and your potential to contribute to their important work.

He emphasizes his accomplishments in managing grants, such as developing a comprehensive grant management system that increased funding by 20% and securing over $2 million in grant funding.

It is essential to highlight your achievements and quantifiable results in managing grants. This showcases your ability to effectively navigate the grant application process and secure funding for educational initiatives.

Benjamin's cover letter could further showcase his skills in building relationships with funders and stakeholders, as well as his experience in program evaluation and strategic planning.

Don't forget to highlight your skills in relationship-building, program evaluation, and strategic planning. These skills are valuable in managing grants and implementing successful education initiatives.

Overall, Benjamin's cover letter effectively demonstrates his qualifications and passion for educational equity, making him a strong candidate for the Education Grant Manager position at Teach For America.

Example 5: Healthcare Grant Manager Cover Letter

Olivia's cover letter effectively showcases her experience and accomplishments as a Healthcare Grant Manager, positioning her as an ideal candidate for the position at Mayo Clinic.

When applying for a specialized role like Healthcare Grant Manager, it is crucial to highlight relevant achievements and the impact of your work. This demonstrates your ability to successfully secure and manage grants, which is essential for this position.

She emphasizes her successful track record in securing grants and managing the entire grant lifecycle, including proposal development and reporting.

Highlight your ability to secure grant funding and effectively manage the grant process from start to finish. This shows your competence in both the technical aspects of grant writing and the strategic management of funding.

Olivia also mentions her experience in developing partnerships and driving process improvements to enhance grant management procedures.

Showcase your ability to develop relationships with key stakeholders and implement process improvements that enhance efficiency and effectiveness. This demonstrates your commitment to continuous improvement and your ability to add value to the organization.

To further strengthen her cover letter, Olivia could have specifically mentioned her experience in working with healthcare-related grants and her familiarity with the medical research landscape.

Tailor your cover letter to the specific industry or field you are applying to. Highlight your experience and knowledge in healthcare grants, medical research, or any other relevant area to demonstrate your niche expertise and understanding of the organization's needs.

Example 6: Research Grant Manager Cover Letter

Daniel's cover letter effectively highlights his experience and accomplishments in research coordination and grant management, positioning him as an ideal candidate for the Research Grant Manager position at the National Institutes of Health.

When applying for a research grant manager role, it's crucial to showcase your experience in coordinating research projects, managing grant applications, and overseeing the entire grant lifecycle. This demonstrates your ability to effectively manage funding and ensure compliance with funding agency guidelines.

He emphasizes his track record of success in securing research funding and managing grants, which highlights his ability to maximize grant utilization and achieve project objectives.

Quantify your achievements in securing research funding and managing grants. This demonstrates your ability to effectively manage budgets, navigate complex funding requirements, and contribute to the success of research projects.

Daniel also highlights his experience in streamlining processes and implementing evaluation strategies, which showcases his ability to improve efficiency and ensure the effective utilization of grant funds.

Highlight your skills in process improvement, evaluation, and strategic planning. These skills are highly valuable in a research grant manager role, as they demonstrate your ability to optimize the allocation of resources and maximize the impact of research funding.

Overall, Daniel's cover letter effectively showcases his qualifications and aligns them with the needs of the Research Grant Manager position at the National Institutes of Health.

Example 7: Environmental Grant Manager Cover Letter

Sophia's cover letter effectively showcases her qualifications and experience as an ideal candidate for the Environmental Grant Manager position at the World Wildlife Fund.

When applying for a specialized role like Environmental Grant Manager, it is crucial to highlight your relevant experience and skills in environmental science, grant writing, and grant management. This demonstrates your expertise and ability to effectively contribute to the organization's conservation goals.

She emphasizes her achievements in securing funding for conservation projects and managing grant programs, highlighting her track record of success and ability to deliver tangible results.

It is essential to showcase your accomplishments and quantifiable achievements in your cover letter. This demonstrates your ability to manage grants effectively and secure funding, which is a critical skill for an Environmental Grant Manager.

Sophia expresses her passion for the World Wildlife Fund's mission and demonstrates her knowledge of the organization, showcasing her genuine interest in contributing to its global conservation efforts.

When applying to a non-profit organization like the World Wildlife Fund, it is important to convey your alignment with the organization's mission and values. This shows your commitment and dedication to the cause, making you a compelling candidate for the role.

Skills To Highlight

As a grant manager, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include:

Grant Writing : Grant managers need to have excellent grant writing skills to effectively communicate their organization's needs, goals, and strategies to potential funders. Highlight your experience in writing successful grant proposals, including your ability to clearly articulate the project's objectives, activities, budget, and expected outcomes.

Project Management : Grant managers are responsible for overseeing the entire lifecycle of a grant-funded project. This includes developing project plans, setting goals and milestones, coordinating project activities, and ensuring the project is delivered on time and within budget. Emphasize your project management skills, such as your ability to plan and organize resources, monitor progress, and adapt to changing circumstances.

Budgeting : Grant managers play a crucial role in budget development and management. They need to have strong financial acumen to create realistic budgets that align with the project's goals and objectives. Highlight your experience in budgeting, including your ability to accurately estimate project costs, allocate resources effectively, and track expenditure throughout the project lifecycle.

Research and Analysis : Grant managers need to be skilled in conducting research and analysis to identify funding opportunities, assess project feasibility, and evaluate the impact of funded projects. Showcase your research and analytical skills, including your ability to gather and synthesize information, identify trends and patterns, and make data-driven recommendations.

Communication : Effective communication is essential for grant managers, as they need to interact with various stakeholders, including funders, project teams, and community partners. Highlight your strong verbal and written communication skills, including your ability to clearly and persuasively convey ideas, facilitate meetings and presentations, and build relationships with key stakeholders.

Relationship Building : Grant managers need to establish and maintain relationships with funders, community partners, and other stakeholders to ensure the success of grant-funded projects. Emphasize your ability to build and nurture relationships, including your experience in networking, collaboration, and stakeholder engagement.

By highlighting these key skills in your cover letter, you can demonstrate your suitability for the role of a grant manager and increase your chances of securing an interview. Remember to provide specific examples or accomplishments that showcase your skills and qualifications.

Common Mistakes To Avoid

When crafting your cover letter for a grant manager position, it's important to avoid these common mistakes:

Not Tailoring the Letter : One of the biggest mistakes you can make is sending a generic cover letter that doesn't specifically address the organization or project you're applying to. Take the time to research the funder and understand their goals, values, and priorities. Then, tailor your cover letter to highlight how your skills and experience align with their needs.

Lacking Clarity and Conciseness : Grant managers often receive numerous applications, so it's important to make your cover letter concise and easy to read. Avoid using overly technical language or jargon that may confuse the reader. Instead, focus on clearly communicating your qualifications and why you're a strong fit for the role.

Neglecting to Showcase Past Grant Successes : As a grant manager, your ability to secure funding is crucial. Don't forget to highlight any past successes in securing grants or managing successful projects. Provide specific examples of grants you've secured, the impact they had, and any recognition or awards you received as a result.

Failing to Highlight Alignment : Grant funders often have specific priorities or areas of focus. It's important to demonstrate how your skills and experience align with these priorities. Show how your past work or research relates to the funder's goals and emphasize your ability to contribute to their mission.

Not Including Supporting Documentation : While your cover letter should be concise, it's important to provide supporting documentation when necessary. If the funder requests additional materials such as a project proposal, budget, or letters of support, make sure to include them as attachments or mention them in your cover letter.

Ignoring Proofreading and Formatting : A cover letter filled with spelling or grammatical errors can create a negative impression and undermine your credibility. Before submitting your application, thoroughly proofread your cover letter for any mistakes. Pay attention to formatting as well, ensuring that your cover letter is well-organized, with clear headings and paragraphs.

By avoiding these common mistakes, you can increase the effectiveness of your cover letter and improve your chances of securing a grant manager position.

In conclusion, a well-crafted cover letter is an essential tool for any grant manager looking to make a strong impression during the job application process. By showcasing your unique skills, experiences, and passion for grant management, you can greatly increase your chances of securing funding and making a meaningful impact in this field.

Throughout this article, we have explored three examples of effective cover letters for grant managers. Each example demonstrated key elements that can help you stand out from other applicants. From highlighting relevant experience and skills to demonstrating a strong understanding of the organization's mission and goals, these cover letters effectively conveyed the applicant's qualifications and commitment to the role.

One key takeaway from these examples is the importance of tailoring your cover letter to each specific job application. By customizing the content to align with the requirements and values of the organization, you can show the hiring manager that you are genuinely interested in the position and have taken the time to research and understand their needs.

Another key takeaway is the use of specific examples and achievements to support your claims. By providing concrete evidence of your past accomplishments and how they directly relate to the responsibilities of a grant manager, you can build credibility and demonstrate your ability to deliver results.

In addition, it is important to avoid common mistakes such as using generic language, failing to proofread for errors, or simply reiterating information already mentioned in your resume. A well-written, error-free cover letter shows attention to detail and professionalism, traits that are highly valued in the field of grant management.

In conclusion, a well-crafted cover letter can greatly enhance your chances of securing a grant manager position. By showcasing your qualifications, skills, and passion for the field, you can make a compelling case for why you are the ideal candidate. Remember to customize your cover letter for each application, provide specific examples, and avoid common mistakes. With these tips in mind, you can create a cover letter that sets you apart and leaves a lasting impression on hiring managers. Good luck with your job search!

Four common grant proposal documents (free samples included)

Melissa Pulis (she/her)
July 13, 2023

Person typing on a laptop with document icons coming out of a folder.

Nonprofit work means paperwork. While Candid is working to reduce that burden broadly, here is one specific way we are trying to help: by providing sample grant proposal documents .

There are four major documents that you may need to create if your nonprofit is looking for funding. Each has a different purpose and elements you’ll need to make your case to funders.

In this blog, we share the major types of grant proposal documents, their components, and free sample resources to show you what a successful version of each one looks like.

Letters of inquiry (LOI)

If you’re new to fundraising and grant writing, you may have not heard the term letter of inquiry , or LOI. Honestly, when you do, it’s good news.

A letter of inquiry or LOI is something a funder may ask for in lieu of a full grant proposal. Instead of a giant stack of papers, you just need to write a few pages to create a LOI that will get the funder excited to support your cause or project.

Sometimes, this can be the first step in a funder’s broader grant proposal process. In this case, you may be asked to complete a LOI to show whether you meet the grant criteria, so time is not wasted on a full proposal. Other times, it serves as the entire proposal.

Here’s what a letter of inquiry should include:

An introduction that summarizes the letter.
A brief description of your organization and why this particular project is important.
A statement of need that convinces the reader your project meets the specific needs of those you serve.
A methodology that explains how you’ll do it.
Other funding sources that are being approached.
Finally, a summary of what was just said and a brief thank you to the funder for considering your organization.

The biggest challenge is you only get a couple pages to make your case. In our LOI sample documents , you will see examples of how you can summarize projects in a compelling and concise way.

Cover letters

This is the most important part of your grant proposal: the cover letter . Think of a cover letter as a compelling introduction to the contents of your full proposal. It’s your first chance to connect your project with the funder’s philanthropic mission.

At minimum, your cover letter should include:

An introduction to your project.
The dollar amount of funding you need.
How your project and organization will further the foundation’s mission.
A list that outlines the proposal’s contents.
Contact details in case the funder wants additional information.
A signature from your organization’s executive director.

Additionally, if your organization has branded letterhead, consider using it for added polish.

In our sample documents, you’ll find three different examples of cover letters that include these aspects.

Proposal budgets

Proposal budgets may seem a bit dull, but many funders say it’s the first part of a grant proposal that they read. Your budget should show your credibility and impact with numbers.

A proposal budget should include:

Grants and other funding contributions.
Earned income from events, products, and fees.
Direct costs, like staff time, consultants, supplies, equipment, and evaluation (such as conducting surveys or collecting feedback).
Indirect costs—or the invisible costs, like rent, utilities, office supplies, marketing, and administrative staff.

Make sure your budget adds up (it’s a big red flag when it doesn’t). Not only should the math be correct, but it should also match the request for funding you’re making in the proposal.

To see this in practice, review our proposal budget sample documents.

Full grant proposals

Here’s the big one. Writing a full grant proposal can be a little intimidating.

Before you begin, make sure to read and re-read the instructions from the funder. You don’t want to miss some simple but important proposal requirements, like using a specific font.

Here are the key elements of a proposal:

Executive summary. This is where you’ll give a snapshot of the problem, your solution for addressing it, why your organization can help, and the amount of funding you’ll need to do so.
Needs statement. Next is a needs statement that shows why your project is needed and aligned with funders’ focus areas.
Project description. In this section, you’ll share your project’s goals and objectives, detailed activities, and information about your organization.
Proposal budget. Finally, a budget that shows in numbers how you’ll address the problem.

Reading examples of full grant proposal documents can be a helpful way to get started. You can also check out our free live and on-demand trainings .

Need more help? Our team of online librarians is here to provide resources and support. You can reach out to them by emailing [email protected] or via chat during business hours.

Tips & Training
International
Candid’s tools
Fundraising, giving, and donations
Nonprofit and charity work

About the author

Melissa is an experienced information professional who leads Candid’s Online Librarian program and oversees content creation for Candid Learning’s Knowledge Base Articles. She is passionate about librarianship, providing equitable access to information, and teaching people how to navigate online resources.

In addition to her experience leading the Online Librarian program, Melissa has extensive nonprofit experience having worked in development for both small and large Cleveland-area nonprofits and as a grants manager for a private foundation. Melissa has a Master of Library and Information Science from Kent State University.

Adelene Hampton says:

Thank you. I want to improve education, mathematically in the state of Louisiana. Your cupport has been most helpful and appreciated.

Gary Van Dyke says:

need grant for medical expenses

Geoffrey says:

Insightful well arranged tips on proposal writing. Want to learn more and examples

Jesus Loera says:

Good evening friends, I am Jesus Loera. Lately I have become interested in grant writing but haven't a clue where to start. I am a life long resident of Brownsville Texas. We are stuffed up against the Mexican border. Not extremely prosperous, sad to say. I work for a Community College in need of funding, I am a member of a Unitarian Church with only 6 members and I recently joined the local Freemasons. All these organizations in desperate need of finical help. I am willing to help as much as possible, but in need of some coaching.

Kate, Digital Communications Manager, Candid says:

Candid does not suggest specific funders or approach them on your behalf. But we can point you to resources that should help you in your funding search. You can check out our Knowledge Base for information on getting grants and finding donors .

Christian Wilson says:

We need additional funding in the amount of $20,000 to feed 700 people during the weekend when there are no services provided. The local funders have been tapped out and tell us that they cannot assist us. Can you advise me of other alternative funding that might be available so that we can continue to feed these families?

Leslie England says:

Greetings! We are a 501c3 trying to get a grant to buy a building for a homeless shelter in our area. We have no idea how to find grants or apply for them. Where do you begin?

Jean niyungeko Fessi says:

the information is so helpful, thanks for being resourceful.

Bruce says:

I also maintain both a paper and electronic file of key documents usually required like IRS letter, BOD list, 1page overview of organization including Mission statement, most recent 990, annual budget including income and expenses. All this helps especially with online applications!

Lorent Damaseke Mvula says:

Thanks for the knowledge and skills I have learned on grant proposals, this really sharpens my knowledge.

RMM- ED says:

Thank you for posting this!

This is super helpful, thank you!

Cindy Dashnaw Jackson says:

This is an incredible resource and a generous action, Melissa. I hope many nonprofits see this article!

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Grant Coordinator Cover Letter Example

Writing a strong cover letter to accompany your resume is an important step in your job search journey. Crafting a clear and concise letter that highlights your skills, experience, and strengths as they relate to the position you are applying for can be challenging, yet rewarding. To help make the task less overwhelming, this guide outlines the key components of a successful grant coordinator cover letter, along with an example to get you started.

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Grant Coordinator Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of Grant Coordinator at [Name of Company]. I am confident that my experience and expertise in the field of grant management makes me the ideal candidate for this role.

I am a highly motivated and organized professional with over seven years of experience managing grant programs at both the local and state levels. I have a successful track record of efficiently coordinating grant applications, completing grant reports, and developing grant programs. Additionally, I have extensive knowledge of grant policies, procedures, and regulations.

I am also experienced in working closely with non- profit agencies, government entities, and other stakeholders to ensure successful grant management. This includes developing and implementing grant management strategies, coordinating grant administration tasks, and managing grant budget tracking and reporting.

My ability to effectively collaborate with a variety of people, my strong organizational skills, and my attention to detail make me an ideal candidate for this position. In addition, I am a team player with the ability to manage multiple tasks and meet tight deadlines.

I am confident that I have the skills, experience, and enthusiasm to make a positive contribution to the Grant Coordinator role. I am eager to discuss my qualifications in further detail and look forward to hearing from you to arrange an interview.

[Your Name]

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What should a Grant Coordinator cover letter include?

A Grant Coordinator cover letter should include several key elements to ensure your qualifications stand out and you have the best chance of securing the position.

Firstly, the letter should make clear your interest in the role, as well as include a brief overview of your relevant experience and qualifications. It is also important to include any relevant certifications, awards, or recognitions you have achieved that are related to the role.

Additionally, the letter should demonstrate your knowledge and understanding of the organization’s mission, vision, and values. It is beneficial to highlight any experiences that demonstrate your understanding of the job functions in this role, as well as how you will apply your skills to the position.

Finally, expressing your enthusiasm and excitement for the opportunity to join the team is essential. Showing the hiring manager how you will contribute to the organization’s success and how your skills and experience will fit in will demonstrate your commitment to the role and the organization.

By including these elements in your cover letter, you can be sure that you have presented yourself in the best light.

Grant Coordinator Cover Letter Writing Tips

Writing a great grant coordinator cover letter can be a daunting task, but there are some key tips to keep in mind that can help you create an effective and professional document. Here are some tips for writing an effective grant coordinator cover letter:

Start off strong with an attention- grabbing introduction. Introduce yourself, mention the role you’re applying for, and highlight why you’re the perfect candidate.
Showcase your relevant experience and qualifications. Demonstrate how you are well- suited to the position by listing your specific qualifications and experiences.
Make sure your cover letter is tailored to the job you’re applying for. Make sure to highlight specific skills and qualifications related to the job you’re applying for.
Research the organization. Make sure to demonstrate that you have a thorough understanding of the organization you’re applying to, and explain why you would be a good fit.
Emphasize your enthusiasm and commitment. Showcase your enthusiasm for the role and emphasize that you’re committed to doing the job well.
Showcase your communication and writing skills. Your cover letter gives you the opportunity to emphasize your written communication skills, so make sure to write in a professional and concise manner.
Proofread and edit. Before submitting your cover letter, make sure to proofread and edit for any errors or typos.

By following these tips, you can create an effective grant coordinator cover letter that will help you stand out from other applicants.

Common mistakes to avoid when writing Grant Coordinator Cover letter

Writing a cover letter for a Grant Coordinator role can seem daunting, as you want to stand out from the competition. To ensure you have the best chance at securing the position, there are some common mistakes that you should try to avoid.

Failing to customize the cover letter: A generic cover letter will not stand out amongst the competition. Make sure to customize your cover letter to make it relevant to the position you are applying for.
Not being concise: Your cover letter should be clear and concise. Try to limit the length of your cover letter to one page and be sure to include only the most important and relevant information.
Forgetting to mention your experience with grants: As a Grant Coordinator, you will be responsible for managing grants. Don’t forget to include any relevant experience you have with grants in your cover letter.
Not proofreading: A cover letter full of spelling mistakes and grammatical errors is sure to be a turn- off to employers. Be sure to double check your cover letter for any errors and have someone else review it as well.
Not addressing the requirements of the job: Employers are looking for someone who can meet their needs. Make sure to read the job description carefully and address the specific requirements in your cover letter.

By avoiding these common mistakes, you can ensure your cover letter for a Grant Coordinator role is professional and effective. You will have a much better chance of standing out amongst the competition and securing the position.

Key takeaways

Writing a cover letter for a Grant Coordinator position can be challenging. However, with a few key takeaways, you can be sure to make an impression with your cover letter. Here are some key takeaways for writing an impressive Grant Coordinator cover letter:

Research the company in detail before writing your cover letter. Make sure you understand the company’s mission, vision and values, as well as their current goals and initiatives. This will ensure that you can tailor your cover letter to the organization, and show that you’re a great fit for the job.
Use specific examples of your past accomplishments and successes throughout your cover letter. This will help the employer understand the value you can bring to the position.
Show your enthusiasm and passion for the position, as well as your commitment to making a positive contribution to the organization.
Demonstrate your knowledge of grants and other fundraising initiatives. Talk about any experience you have with grant writing, researching funding sources, or developing relationships with funders.
Highlight the skills that make you a great candidate. This can include problem- solving, communication, budgeting, writing, and organizational skills.
Address the cover letter to the hiring manager directly. This shows that you took the time to research the position and the organization, and that you’re invested in the role.
Carefully proofread your cover letter. Writing errors can easily make a bad impression, so it’s important to make sure your cover letter is free of spelling and grammar mistakes.

By following these key takeaways, you can be sure to make a great impression with your Grant Coordinator cover letter. Good luck!

Frequently Asked Questions

1. how do i write a cover letter for an grant coordinator job with no experience.

When you’re applying for a job as a Grant Coordinator and you don’t have any experience, it can be a challenge to write a cover letter that will capture the attention of the hiring manager. The key is to focus on the transferable skills you have acquired, such as organizational and administrative skills, research skills, communication and writing skills, and problem- solving skills. Explain to the hiring manager why you’re the right person for the job by showing off your positive attitude and enthusiasm for the work. Describe the steps you would take to effectively manage a grants program, and highlight your ability to work and collaborate with a team. Finally, be sure to showcase your willingness to learn and your eagerness to take on any challenges that may come your way.

2. How do I write a cover letter for a Grant Coordinator job experience?

When you’re applying for a Grant Coordinator job and you have experience in the role, it’s important to make sure your cover letter stands out. Start by highlighting your success and accomplishments in your previous job as a Grant Coordinator. Demonstrate the contributions you have made, and the positive results you have achieved. Showcase your understanding of the nuances of grants management, and provide examples of your ability to take initiative and think strategically. Describe your ability to effectively collaborate with a team, as well as your leadership skills. Finally, be sure to use language that is clear and concise, and include specific examples that demonstrate your qualifications.

3. How can I highlight my accomplishments in Grant Coordinator cover letter?

When you’re applying for a Grant Coordinator job, it’s important to highlight your accomplishments in your cover letter. Start by describing the specific successes you have achieved in the role.

In addition to this, be sure to check out our cover letter templates , cover letter formats , cover letter examples , job description , and career advice pages for more helpful tips and advice.

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Grant Writer Cover Letter Example and Template for 2024
San Jose, CA. 555-555-0188. mitchellingram.email.com May 9, 2023 Dear Hiring Manager, I'm pleased to submit my application for Grant Writer at Iron M. Circle Company. I'm a recent college graduate with two years of additional professional experience as an Assistant Grant Writer.
Writing a Grant Writer Cover Letters: Do's, Don'ts & Examples
Here are some tips on how to start a good cover letter for a grant: Use a formal header. Begin your cover letter with a professional header that includes your organization's name, address, phone number, and email. Address the funder personally. If possible, address the cover letter to a specific person by their name and title.
2024 Grant Writer Cover Letter Example (+Free Tools & Guidance)
In a cover letter, Grant Writers should include the following: 1. Introduction: This should include a brief introduction of the organization, its mission, and the purpose of the grant request. It's important to make a strong first impression that engages the reader. 2.
How to Write a Cover Letter for Your Grant Proposal
The date on the cover letter should match the date of your proposal or application. The letter should be contained to one page, consisting of 3-4 paragraphs. Find the appropriate contact person at the funding organization so you can address your letter to a specific person. The address of the funder should be placed at the top of the letter.
Grant Writer Cover Letter Examples & Samples for 2024
Free Grant Writer cover letter example. Dear Mr. Lentz: When I learned of Clear Space's need for an experienced and productive Grant Writer, I felt compelled to submit my resume for your review. With more than 12 years of grant writing experience—coupled with an extensive network of local resources and donors—I feel confident in my ...
Grant Proposal Cover Letter Sample: Expert Guide (Templates)
A Grant Proposal Cover Letter is a formal document that provides information about a proposed project or mission. It is submitted to government agencies, foundations, or organizations that provide grants. The grant proposal cover letter is submitted with the grant proposal or application document. It provides vital information about the project, its background, purpose, and goals. The grant ...
Professional Grant Writer Cover Letter Examples for 2024
The visual appeal of your grant writer cover letter: format, font, and structure. When using our cover letter builder, make sure to include these vital sections: Header (with your name, contact details, the role, and date); Greeting (that's personalized to the recruiter); Introductory paragraph (to capture attention);
How to Write a Great Grant Proposal Cover Letter
How to Write a Grant Proposal Cover Letter. First of all, an average grant proposal letter shouldn't be more than one page long. Cover letters are the pitch of your detailed grant proposal. Think of it as a summary of your book. Before writing the first paragraph, you should open the letter with the contact's name, title, address, and other ...
Grant Writer Cover Letter: Examples, Format & Sample Letter
A cover letter for a grant writer should effectively communicate your qualifications, experience, and passion for securing funding for projects. In 300 words, here's what a cover letter for a grant writer position should include: Introduction: Begin with a professional salutation and a brief introduction. Mention the specific grant writer ...
How to Write an Effective Grant Proposal Cover Letter
Formatting Your Cover Letter. Use your organization's letterhead. Put the same date on the cover letter that is on the completed grant application. That is the date you will send the grant proposal to the grantor. Using the same date makes all the documents in your proposal package consistent. For the inside address (goes at the top of the ...
Grant Writer Cover Letter Examples and Templates
The following grant writer cover letter example can give you some ideas on how to write your own letter.Grant Writer Cover Letter Example Use this template. or download as PDF. Cover Letter Example (Text) Sharonica Dono (565) 649-1968. [email protected]. Dear Ms. Quillin, I am writing to express my interest in the Grant Writer position ...
Grant Writer Cover Letter
FAQs about Grant Writer Cover Letters. 1. What is the purpose of a grant writer cover letter? The purpose of a grant writer cover letter is to introduce yourself, highlight your relevant skills and experience, demonstrate your passion for the cause, and explain why you are the ideal candidate.
Grant Writer Cover Letter Examples
Use these Grant Writer cover letter examples to help you write a powerful cover letter that will separate you from the competition. Cover Letter Insights. Published Apr 3, 2023. Grant writers are responsible for researching, writing, and submitting proposals to foundations and other funding organizations. They need to be skilled researchers and ...
Cover letter for grant proposal: Sample & tips for success
Santa Fe, New Mexico 12345. [email protected]. 555-555-5555. With these tips & cover letter grant proposal sample, you should be well on your way towards writing a strong cover letter for grant proposals. For even more information on how to get a small business grant, check out our guide. If you are looking for more guidance on how ...
Grant Writer Cover Letter Examples
A Grant Writer is a professional who drafts proposals for grants from government departments, companies, foundations, and trusts. He may be employed in universities, colleges, educational institutions, research institutions, and non-profit organizations. A well-written cover letter creates a good first impression on the recruiter.
Sample Cover Letter for Grant Writer Job Application
Grant Writer Cover Letter. Create your cover letter. William Johnson. 3613 Bluff Street. Suitland, MD 20746. (555)-856-6022. [email protected]. Robert Gandy. The Unity Care Group Inc.
7 Grant Manager Cover Letter Examples
As a grant manager, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include: Grant Writing: Grant managers need to have excellent grant writing skills to effectively communicate their organization's needs, goals, and strategies to potential funders. Highlight your experience ...
Four common grant proposal documents (free samples included)
Cover letters. This is the most important part of your grant proposal: the cover letter. Think of a cover letter as a compelling introduction to the contents of your full proposal. It's your first chance to connect your project with the funder's philanthropic mission. At minimum, your cover letter should include: An introduction to your ...
Grant Writer Cover Letter Example
Here is the Proficient Grant Writer Cover Letter Example: Dear Mr. Rosales, This letter is in response to your current ad running in the Tacoma News Tribune for the Grant Writer opening at your college. I feel that my experience and skills fit in well with your requirements and I have attached my resume for your convenience to apply for this ...
Grant Writer Cover Letter Sample
Here is a sample cover letter for the grant writer position. Sample Cover Letter for Grant Writer Position. Avery Benjamin 603 Spencer Ave Bronx, NY 89434 (003) 222-3333 [email protected] December 10, 2022. Ms. Fiona Jeffery HR In Charge American Heart Foundation 87 Duane Street Bronx, NY 89434.
Best Grant Coordinator Cover Letter Example for 2023
Grant Coordinator Cover Letter Sample. Dear [Hiring Manager], I am writing to apply for the position of Grant Coordinator at [Name of Company]. I am confident that my experience and expertise in the field of grant management makes me the ideal candidate for this role. ... Writing a cover letter for a Grant Coordinator position can be ...
PDF COVER LETTER OUTLINE
My Bachelor of Arts in English, with a professional writing emphasis, and my training in grant proposal writing make me particularly qualified for this position. Recently, I wrote successful grant proposals for two local nonprofits, including a $10,000 grant to fund wheelchair ramps for the Retired Senior Volunteer Program and a continuation

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How to Write a Cover Letter for Your Grant Proposal

Table of Contents

What are Cover Letters for Grant Proposals?

Why Are Cover Letters Important for Nonprofits?

First Impressions Matter: Setting the Tone for Your Proposal

Building a Connection With Potential Funders

Highlighting Key Points From Your Grant Proposal

Demonstrating Organizational Maturity and Professionalism

Discover Your Next Grant

Introduction: Who You Are

About Your Organization: What You Do

Need Statement: The Problem You're Addressing

Project Overview: Your Plan

Funding Request: What You Need

Closing: Why They Should Support You

3 Sample Cover Letters for Grant Proposals

1. Following Up After Meeting With The Funder

2. Breaking The Ice With A New Funder

3. Renewing Funding From A Previous Funder

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Mistakes to Avoid When Writing a Grant Proposal Cover Letter

Overloading the Cover Letter with Jargon

Ignoring Specific Funder Guidelines and Requests

Being Vague or Generic in Your Statements

Overlooking the Importance of Follow-Up Information

Wrapping Things Up: Cover Letters for Grant Proposals

Become a Stronger Grant Writer in Just 5 Minutes

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Cover Letter Guide

Grant Writer cover letter example

The visual appeal of your grant writer cover letter: format, font, and structure

The top sections on a grant writer cover letter

Key qualities recruiters search for in a candidate’s cover letter

How to address hiring managers in your grant writer cover letter greeting

List of salutations you can use

Introducing your profile to catch recruiters' attention in no more than two sentences

What to write in the middle or body of your grant writer cover letter

Final words: writing your grant writer cover letter closing paragraph

Addressing limited to no experience in the grant writer cover letter

Key takeaways

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How to Write a Great Grant Proposal Cover Letter

TABLE OF CONTENTS

How to Write a Grant Proposal Cover Letter

Get Straight to the Point in Your Grant Proposal Cover Letter

Methods, Strategies & Solutions

Cover Letters & Necessary Data

Cover Letter Tips & Mistakes to Avoid

Ask for Feedback

Use Plain English

Final Formatting

Send the Cover Letter in PDF

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Grant Writer Cover Letter: Examples, Format & Sample Letter

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