leave application letter bdo office

Letter Solution

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Application To B.D.O 7 Formats For All [Letter]

Application to b.d.o 7 formats.

Table of Contents

Application to b.d.o format is very useful that will help all the learners.  Learners can write different types letters to the b.d.o. They will have to fill the blank space with the right information. That is why I have presented 7 formats below. Read carefully the post and apply the format in letter writing as you like. 

How To Write A Letter or Application to the Block Development  Officer

Format No: 01

The Block Development Officer

[Name of the block]

Sub:  Application for [Name of the topic]

Respected Sir,

   With a lot of respect, we beg to state that we are the inhabitants of the village [Name of the village] under [Name of the block]. We have been affected very badly by natural disasters.

[You can write more sentences about the topic]

   We, therefore, request you kindly take the necessary steps on [Subject] as early as possible.

Thanking you

Place and date                                                          yours faithfully

                                                                             Signature of villagers

Write An Application To The B.D.O

Format no.02

[Address] English Bazer

[Dist] Malda, 732103

      We, the inhabitants of village _______________ [Name of the village] under ___________ [Name of the block] block, beg to state that ——-

[Write something on the topic]

      Therefore we pray your goodness to look into the matter and give us ____________ and then we will be thankful to you. 

Date and place                                                           yours faithfully

                                                                                 [Signature]

Application To The Block Development Officer [B.D.O]

Format no.03

   With the best regard, we would like to inform you that we are the inhabitants of village _______________[Name of the village], under _____________[Name of the block] block. We draw your kind attention regarding ___________[Topic].

    Therefore, we request you to look into the matter to solve our problems and then we will be highly obliged.

Date and place                                                           yours faithfully

                                                                                [Name]

Write An Application Letter To The B.D.O

Format no.4

[Address]English Bazer

[Dist]Malda, 732103

Respected sir,

            With due respect, I beg to state that I am ____________ [Name]. I live at __________ [Name of the village] under ____________ [Name of the block] block.

            I would, therefore, be highly obliged if you grant the application and provide me __________ at your earliest.

                                                                                [Signature]

Request Application To The B.D.O

Format no.5

   With due respect, I would like to inform you that I have been a resident of ____________ [Name of the village] for the past _____________ [Number of year] years.

   I shall, therefore, be highly obliged if you kindly do the needful for me in this regard.

Date and place                                                           yours faithfully

                                                                                 [Name]

Application To B.D.O Format By Prakash

Format no. 6

  Most respectfully and humbly I would like to state that my name is ___________ [Name], a permanent resident of _____________ [Name of the village] since __________ [Year].

   Therefore, I request you to grant me ___________. I will be obliged to you.

                                                                                [Signature]

The Best Application Format To The B.D.O

Format no. 7

     I beg most respectfully to state that I am _____________ [Write name], a resident of village _____________ [write village name], under ___________ [Block name] block.

     I will remain ever grateful to you for this act of kindness.

Malda, 04 April 2019                                                   yours faithfully

                                                                                 [Name]

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Guys, I hope you have got the right information and could have understood “ Application To B.D.O ”.

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Home » Job Tips » Career Advice » Leave Application for Office

How to Write Leave Applications for the Office? [with Format & Samples]

Taking some days off work is undeniably important because everyone needs to take leaves at several uncontrollable times. In fact, research shows that employees who make use of their annual leave tend to be 40% more productive. This is because they’re less prone to irritability, depression, forgetfulness, and fatigue than those who don’t take any time off. It just goes to show you that sometimes it pays off in terms of productivity when you give yourself some rest. In this blog, we’ll help you get your well-deserved time off work by showing you how to write a leave application for office that cannot be rejected.

Table of Contents

How to Write Leave Application for Office?

To ensure your leave application for office is written professionally and includes all the key information, follow these guides on how to write a leave application for office. Additionally, to learn how to communicate professionally in a corporate office, you can pursue a business communication skills course . 

1. Understand Your Organization’s Policy on Leave

It is important to review your company’s leave policy and rules carefully before planning a vacation or any other activity that requires taking time off. Understand your entitlement to various types of leaves offered by the company, including earned and casual leaves. Also, understand their eligibility criteria.

2. Add the Subject (Purpose) of the Application

This is where you state why you are submitting an application for leave. You should specify what type of leave it is, such as a vacation or sick day request.

Also Read: Application For Sick Leave

3. Include Salutation and Receiver’s Name

Here, include who the letter is addressed to, which could be your boss or a specific individual in the Human Resources team.

4. Mention Reason for Taking Leave

Explain in detail why you require this time off from work including events like medical appointments/treatment that require absence from the workplace etc. This way, your superior understands fully without leaving any doubt the reasons you’re requesting this time off.

5. Specify the Number of Leaves Needed

Employees should indicate the dates that they will need to be away from work. This includes both the start and end date of their leave period.

6. Include a Work Plan During the Absence

Employees can create a plan for their absence, outlining tasks to be completed before they leave. They should also provide detailed instructions on how to execute daily duties in case of emergency when not present at work and offer training and knowledge transfer to any substitutes during the period away from duty.

7. Add Contact Information

Employees must supply their up-to-date contact details in order to be reachable by co-workers during any emergency situation. To ensure minimal disruption or loss of productivity due to said absences, employees should remain available via phone/email if needed.

8. Use Polite and Professional Language

Express your request for leave in a respectful and professional way. Be sure to keep an appropriate tone throughout the conversation, using phrases such as “Please,” “Thank you” and other polite words that demonstrate respectfulness.

Ask politely rather than demanding support, being mindful of how decisions might affect both parties involved. Show appreciation if granted permission by expressing gratitude with statements like “I am very grateful” or “I would be most obliged”.

9. Conclude Professionally

End your leave application with a polite closing phrase such as ‘Warm Regards’, or ‘Yours Sincerely’, followed by your name. If you are sending a hard copy of the leave request make sure to sign it at its end for added authenticity.

10. Proofread Your Leave Application

Review your leave letter for any mistakes. It might be helpful to read it aloud as this can help pick out typos, grammar issues, and anything else that doesn’t sound quite right. Additionally, check that the dates you have specified in the document are correct and make sure all of the information is accurate before submitting it. Make adjustments where needed so that there are no errors in your application.

Also Read: Half Day Leave Application

Sample Leave Application Format for Office

This is a sample format of a simple leave application for the office that works for different types of leave applications.

1. Sample for Annual Leave Application

Everyone deserves a break to recharge and rejuvenate. Use this sample annual leave application letter for office to request time off from work, to get your well-deserved vacation or personal time.

2. Sample Maternity Leave Application

If you’re going to have a baby soon, it is necessary for you to take some time off work. Here is a sample maternity leave application to inform your boss about your absence.

3. Emergency Leave Application Sample

Emergencies are usually unpredictable. An unexpected circumstance can arise at any time, requiring immediate time off from work. Here’s a sample emergency leave application for office to notify your employer about your urgent absence.

4. Sample Leave Application for Office for Personal Reason

If you wish to take a leave of absence from the office due to a personal reason you do not want to disclose, you can write an application in the following format.

5. Sample Medical Leave Application for Office

If you are suffering from an illness or sustained any injuries and are unable to work for some time, you can submit a medical leave application. Here is a format for the same:

6. Sample Three-Day Leave Application for Office

Here is how you can write a three-day leave application to attend a wedding:

You can check out more marriage leave application samples to write an application for different scenarios. 

When you need time away from work, it is essential to submit a well-crafted leave application for office. Make sure your request follows all guidelines given by the company and includes vital information such as why you are requesting time off, etc. Employ polite language in your letter and make certain that everything has been checked twice so there are no mistakes present.

Are you ready to write a professional leave application now? Share with us in the comments below some other scenarios where you can use the above-mentioned leave application samples. Read more on leave applications, get to know what is privilege leave to check if you have it as part of your benefits package.

If you are taking a leave due to an illness, injury, medical condition, medical emergency in a family, or childbirth, you should provide a medical certificate with your leave application.

You can address the leave application email to your manager by writing, “Hi [Manager’s Name], I am writing to request leave from [date] to [date] due to [reason]. I have completed most of my current tasks and have coordinated with [Colleague’s Name] for pending tasks. In case of an urgent matter that requires my attention, you can contact me at [email address]. Thank you for your understanding.

If you plan on taking a leave of absence, submit an application well in advance, four or five days before the decided date. If it is due to an emergency, try to inform your manager or supervisor as early as possible.

To draft a leave application for personal reasons write, “Dear [Manager’s Name], I am writing to request a leave of absence due to personal reasons. Please grant me a leave from [date] to [date]. Thank you for your understanding.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Leave Application for Office: Template

I have attached a sample   leave application for the office template for your reference. You can also download it instantly.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

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Leave Application For Office – Format and Samples

Table of Contents

A leave application is an essential step if you are planning to be absent from your job for a certain period of time. You should follow certain rules and features if you are sending a formal leave email.  A good leave application should include specific details like duration of leave, reason for leave and work plan during your leave. It should be brief and genuine.

Your leave application and the content in it goes a long way in deciding whether the request gets accepted or rejected. In this article we will discuss how to write an effective office leave application. We also provide some samples letters for different situations.

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Types of Leave Application

There are two types of leave application:

• Letter Format
• E-Mail Format

We all are aware that because of digitalization, email format is widely used.

What To Include In A Leave Application?

An office leave application should include the following details:

Date of the application

Name and address of your manager to whom you are writing the letter

Subject or purpose of writing the letter: Add ‘Leave Application’ in your subject line along with other details (If required)

Salutation in the form of recipient’s name or title

Duration of leave, preferably in the form of from and to dates

Specify the reason for leave

Your full name, job title and contact information

Your signature

How To Write A Leave Application For Office?

You should include all the necessary details to help your manager approve your request. It should sound polite and professional. Use the following tips and steps to write a professional leave application:

Know the right person to authorise your leave: Find out whether you should address your leave application to your immediate supervisor or someone else.

Date of the application: This is the date on which you are writing your leave application. This date is should not be too far from the date on which you plan to submit your application.

•  N ame and address of the recipient:  Include the complete name, designation and official address of the person you are addressing your leave request to.
• Subject or purpose of writing the letter: Make the purpose of the letter clear in the subject line. It should clearly state that you are requesting a leave.
• Salutation in the form of recipient’s name or title: You may begin with ‘Dear Mr./Mrs.’ followed by the last name of the recipient.
• Specify the reason and duration of leave: Clearly mention the reason for leave. If possible, state the starting and ending dates for the requested period of leave. Make sure you sound courteous and not demading. Keep the application short and precise.
• Conclusion: End your leave application professionally with a phrase such as ‘Warm Regards’, ‘Yours Sincerely’, etc. followed by your name. Also include your job title and contact information.

Leave Application Format

Name of the recipient

Designation, company name and address of the recipient

Subject: Request for leave

Dear Mr./Mrs. [recipient’s last name],

Body of the letter: Request for leave. Include the duration of leave and reason for leave

Thank you note: Thank the recipient for considering your leave application

Yours Sincerely,

Job title and contact details

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Samples of Leave Application for Office

Casual leave application sample letter.

3 March 2023

To, XYZ Project Manager, ABC Limited, New Delhi

Subject: Leave application for three days due to personal reason

I would like to inform you that I will not be able to come to office on 6th March 2023, Monday since I will be visiting my home town for some urgent personal work at home. I will be back to work on 9th March, 2023.

I request you to kindly grant me leave for three days. I have asked EFG to look after any urgent work that may come up in my absence.

Please accept my apologies for this sudden unplanned leave request.

Thank you in advance.

Mobile: +91-XXXXXXXXXX

Maternity Leave Application Sample Letter

Subject: Maternity leave application

Dear (Recipient’s Name)

I am (Name) working as a (Job Title) in (Department Name).

I am nearing the end of my pregnancy and hence seeking maternity leave as suggested by my doctor. I request you to kindly approve my maternity leave for the duration of (start date) to (end-date) as per company policy. My due date is (date).

As I will be away for a long period, I have assigned my duties and responsibilities to (colleague name). In case of any difficulty, you can reach out to me at my number (Contact no).

Please find attached my medical certificate and other documents required for maternity leave.

I would like to know the list of hospitals covered by our company’s employee insurance policy. Please let me know the concerned person for the same.

Thank you for your consideration.

Yours Sincerely

(Your Name)

Sick Leave Application Sample Letter

Subject: Sick leave (Date)

I am down with food poisoning because of which I will not be able to come to the office today. My doctor has asked to take rest for at least (no: of days) and recover properly before resuming employment.

I have requested (colleague’s name) to check on my clients on a periodical basis to not disrupt the work flow. I can also respond to emails, if any emergencies arise.

Kindly consider my health condition and grant me leave for (no:of days) from (Date ) to (Date). Please let me know if I need to submit any medical proof.

Thankfully,

Leave Application for Wedding

Subject – Application for leave for Wedding

Dear <Name of the recipient>,

I am writing this letter to officially inform you that my marriage is on <Enter wedding date>. In order to make some arrangements for my wedding, I would like to utilize my leaves for the duration: <Enter date when leave starts> to <Enter Date when leave ends>.

I have already informed my <supervisor / manager /superior/team leader> about the same and completed any pending tasks. I hope you understand my situation, and grant me leave for the aforementioned dates.

Thanking you,

Yours Sincerely, <name>

Ramzeena Althaf

Ramzeena is a free thinker, an avid reader and tenacious when it comes to writing. An ardent Scrabble lover, she loves sharing exam updates and related topics for aspirants

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• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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• emergency leave application
• leave application letter
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How to Write Leave Application for Office

Divyanshu   Jangid

Every employee faces a situation wherein they have to seek a leave of absence from work. The reasons could be many, from getting some essential personal work done to visiting a family member in a different city. You will have to submit a leave application but what is the right way to go about it? You may not be aware of how to write a leave application that gets the tone and substance right. 

Worry not, here is our format that will help you draft the perfect office leave application. Instead of experimenting with different styles and not getting the right tonality and professional touch, follow our leave application format to get it right, every time.

A well-crafted office leave application is important because it keeps your managers informed and updated about your situation. Moreover, it is a sign of professionalism and commitment to your job. Read on for tips on how to write a leave application and also check out our ready-to-use format. 

• Points to Add to Office Leave Application

Your office leave application should include the following points:

• Date of Leave Application

This is the date on which you are writing the application. Ensure that the date of submission is not too far from the date of leave.

• Recipient Name, Job Title, Address

Don’t skip recipient name, job title or their office/branch address . Check who has leave authorising power, their name and exact job title before you write your letter.

• Subject of the Application

Mention what the subject of your letter is. It could be a leave request for a wedding, leave for a medical check-up etc. 

• Salutation 

Make sure to add salutation below the subject. This could be the name of the person/their title preceded by Dear Mr/Ms.

• Body of the Leave Application

Start the letter by clearly mentioning the days and dates of your absence. Mention both the start and end date of your leave period.

• Reason for Leave

Mention why you are availing leave. Be concise and clear. Also mention the type of leave you wish to avail (sick leave, casual leave etc)

• Request for Approval

Seek approval for your leave immediately after mentioning days and reasons for leave. 

• Work Status

Mention the status of tasks assigned. State if there are any tasks on the job list that are pending and may have to be completed by a colleague/team. Aslo, mention if you are available for clarifications during the leave period.

• Thanking Note

Thank the recipient and seek approval/permission for leave.

• Signing Off 

Sign off with ‘Yours Sincerely’ at the end of the letter. Don’t forget to add sIgnature, your name, designation and contact details.

• Office Leave Application Format

Here’s the format you can follow for your office leave application

(Name of recipient)

(Designation, company)

Subject: Request for casual/sick (other types) of leave for (reason)

Dear Mr/Ms (name of recipient)

(Body of the letter)

(Thanking note)

Yours Sincerely,

Designation

Contact details)

• Leave Application Samples

Here are two leave application samples: 

Leave for Personal Work: Application Sample 1

25 July, 2022

Mr RK Murthy

AB Corp Ltd

Bengaluru 

Subject: Request for sick leave to undergo medical check-up

Dear Mr RK Murthy,

I wish to inform you that I will not be able to attend work for two days, from July 27, 2022, to July 28, 2022 because of some medical tests I have been prescribed. I will report back to work on July 29, 2022, Thursday.

I request you to kindly grant me sick leave for the duration of two days. I will complete all the tasks on my job list till July 27. I have also requested my colleague Mr Kiran to oversee work during my absence. I may not be able to take calls during the tests but I will revert to any texts or emails as and when I can.

I apologise for any inconvenience caused by the sudden nature of my request.

Thanking you.

Yours Sincerely, (Signature) Samit Seth Project design team Ph: xxxxxxxxxxx [email protected] Bengaluru

Read More: How to Write Personal Leave Application for Office

Leave for Attending A Family Event: Application Sample 2

25 July 2022

Ms. Aruna Mahadev

Project Manager

XYZ Pvt Ltd

Subject: Request for casual leave to attend sister’s wedding

Dear Ms. Arun Mahadev.

I write to inform you that I will be unable to attend office between July 31, 2022 and August 2, 2022 because I need to travel outstation for my sister’s wedding. I will report back to work on August 4, 2022, Monday. 

I request you to kindly allow me to avail three days of casual leave. I have completed all my work assigned till now. I will continue to finish all tasks till July 30, 2022. I have also mailed you a copy of the job lists during my absence. I have assigned the tasks to my team members. I will also be available on call, text and personal email so please feel free to reach out to me for any clarifications during my absence. 

I hope you consider my application for grant of leave.

Thanking you,

Yours Sincerely, (Signature) Shilpa Satheesh Team Lead Ph: xxxxxxxxxx [email protected]

• Mistakes to Avoid While Writing Office Leave Application
• Skipping Salutations

Skipping salutations is bad form. Ensure that you address the recipient with Dear Mr/Ms. Starting the letter with the right salutations is a sign of respect.  

• Error in Name/Job Title of Recipient

Check the name of the recipient and their job title. An error in their name shows your lack of professionalism. 

• Error in Dates

Get the dates and days right . Not only is it unprofessional but also misleading. Errors in dates could lead to work allocation and scheduling problems.

• Grammatical Errors

Grammatical errors are jarring and may cause annoyance to the recipient. Further, it shows your carelessness and may impact the approval of your letter.

• Informal Language

Avoid using slang or informal language, as it is disrespectful and unprofessional. Don’t use words or phrases like “hiya”, “bye for now”, “see you later” or “ciao”. 

• Lengthy/Wordy Letter

Keep the letter short. Long-winded letters distract from the core subject and eat into the recipient’s time. 

• Over Explanation

It’s important to state accurate reasons for leave, for instance, sister’s wedding/wedding in the family. However, don’t go on to explain  wedding ceremonies or why you need to be there in great detail. 

• Copy-Paste From Other’s Applications

Avoid copy-pasting from other applications as you may inadvertently mix up your reasons and theirs/your dates and theirs. 

• Wrong Contact Details

Check your contact details, from phone number to email id as it may cause confusion and inconvenience if you need to be contacted.

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Leave Application For Office. 14 Formats

• Leave application for office

Acing your Leave Application for Office will make the process easier.

By following our guidelines and using one of our sample formats, you can be sure that your application will be professional and accepted by your employer.

With 12 different formats to choose from, we have a template for everyone. Whether you are requesting maternity leave, paternity leave, or vacation time, we have the perfect format for you. 

Read and print our blog today and get started on your perfect leave application!

On this page

How to write a leave application for office

• Sick leave application for office
• Leave application for office for personal Reasons
• Medical leave application for office
• Casual leave application for office
• Wedding leave application for office
• Half-day leave application for office
• Simple leave application for office
• Five days leave application for office
• Urgent work leave application for office
• Out-of-station leave application for office
• Sick leave application for office fever
• Emergency leave application for office
• Lengthy leave application for office
• leave application for office for family function
• Start with a Clear Subject Line : Use phrases like "Leave Application - [Your Name]" or "Time Off Request for [Dates]" to immediately clarify the purpose of your email or letter.
• Use a Professional Greeting : Address your supervisor or the HR department respectfully, such as "Dear [Supervisor’s Name]" or "To the HR Department".
• State the Purpose of Your Leave : Mention the type of leave you are applying for, whether it's a "Sick Leave Application", "Maternity/Paternity Leave Application", or simply "Annual Leave Application".
• Specify the Dates : Indicate the "Start Date" and "End Date" of your requested Time off to avoid confusion.
• Offer a Brief Reason for Your Leave : Keep it concise for "Personal Leave Request" or "Emergency Leave Letter" purposes. Provide enough context to justify your absence without delving into unnecessary details.
• Outline Coverage Plans : If applicable, mention how your work will be managed in your absence, referencing "Short-term Leave Request" management or a "Professional Leave Application" handling strategy.
• Close with a Polite Thank You : End your application by thanking them for considering your "Request for Leave Approval" and showing appreciation for their understanding.
• Provide Contact Information : For "Extended Leave Application" or if you're on "Unpaid Leave Request", let them know how you can be contacted in case of urgent matters.
• Proofread Your Application : Before sending your "Leave Application Format" or "Sample Leave Application," check for typos or errors to maintain professionalism.
• Follow if Necessary : After sending your "Leave of Absence Form" or email, be prepared to discuss your application further if your supervisor or HR department has any questions.

Samples of Leave application for office

Sick leave application for office.

Subject:  Sick Leave Due to Illness - [Your Name]

Dear [Supervisor's Name],

I regret to inform you that I am currently experiencing [specific illness or symptoms, e.g., severe flu symptoms] and, according to my doctor's advice, require a period of rest to recover fully. Therefore, I am applying for sick leave starting [start date] and anticipate returning by [end date].

I have arranged for [Colleague’s Name] to manage my critical tasks during my absence. I will ensure a smooth transition of my responsibilities. I appreciate your understanding.

Warm regards,

[Your Name]

Half-Day Leave Application: 8 Formats to Get You Out the Door!

Leave Application for Office for Personal Reason

Subject:  Request for Personal Leave - [Your Name]

I am writing to request a leave of absence for personal reasons that I would prefer to keep confidential. I plan to be away from [start date] and return to the office on [end date]. Rest assured, all of my current projects are up to date, and I have briefed [Colleague's Name] on the essentials to ensure continuity.

Thank you for considering my leave request.

Write Your Leave Application for Urgent Work in No Time - With 10+ Samples!

Medical Leave Application for Office

Subject:  Medical Leave for Surgery - [Your Name]

I am scheduled to undergo a surgical procedure on [date]. I will require time off for the operation and subsequent recovery. My physician has advised a medical leave from [start date] to [end date]. I have entrusted [Colleague’s Name] with my duties in my absence. I will be available for any urgent queries before my surgery.

I appreciate your support during this medical leave.

No Need to Feel Ill: 10 Easy-to-Follow Formats for an Application for Sick Leave

Casual Leave Application for Office

Subject:  Casual Leave Request - [Your Name] on [Date]

I am requesting a day of casual leave on [Date] for [brief Reason, e.g., personal matters]. I have ensured that my current projects are ahead of schedule and have delegated my responsibilities to [Colleague’s Name] for the day.

I am available to discuss any details or provide assistance before my leave. Thank you for considering my casual leave application.

Best regards,

How to Craft an A+ Application to Principal for Sick Leave for school

Wedding Leave Application for Office

Subject:  Wedding Leave Application - [Your Name] from [Start Date] to [End Date]

I am excited to share that I will marry on [Date]. To celebrate this joyous occasion, I request leave from [Start Date] to [End Date] to prepare for the event and celebrate with family and friends.

I have arranged for my duties to be covered by [Colleague’s Name] and will ensure a smooth transition of my tasks before my leave. I appreciate your understanding and support.

Thank you for considering my request for wedding leave.

10+ Easy Formats to Make Your Leave Application for Fever Stress-Free!

Half-Day Leave Application for Office

Subject:  Half Day Leave Request - [Your Name] on [Date]

I am requesting your approval for a half-day leave on [Date] due to [Reason, e.g., a doctor’s appointment]. I plan to work remotely during the morning hours and will be available via email and phone until [Time you will leave].

All urgent tasks will be completed before my departure. I have briefed [Colleague’s Name] on ongoing matters requiring attention. I will resume my duties the following day.

Thank you for considering my half-day leave application.

11 Maternity Leave Application Formats to Make the Process Easier!

Simple Leave Application for Office

Subject:  Leave Request - [Your Name]

I am applying for a leave of absence from [start date] to [end date]. This short-term leave will not affect the progress of my current assignments, as I have completed all immediate tasks and provided a status report to [Colleague's Name].

I appreciate your consideration.

Kind regards, [Your Name] 5 Samples to help you Ace your One Day Leave Application

5 Days Leave Application for Office

Subject:  5-Day Leave Application - [Your Name]

I want to apply for a 5-day leave from [start date] to [end date] for [Reason, e.g., attending a family event]. I have coordinated with my team to cover my responsibilities during this period and have prepared all necessary documentation to avoid disruption.

I look forward to your approval of this leave request.

Warm wishes,

Urgent Work Leave Application for Office

Subject:  Urgent Leave Requirement - [Your Name]

Due to unforeseen urgent work, I need to request an immediate leave for [number of days]. I have managed to delegate my immediate tasks and have briefed [Colleague’s Name] on them. I will remain accessible for critical matters and plan to return on [expected return date].

Your understanding is greatly appreciated.

A Guide to the Perks of Privilege Leave: 4+ Sample Formats to Get You Started!

Out of Station Leave Application for Office

Subject:  Out of Station Leave Notification - [Your Name]

I will be out of the station from [start date] to [end date] due to [Reason, e.g., a conference or training session]. I have arranged all of my work commitments accordingly and ensured a handover to [Colleague’s Name]. Should you need to reach me, I am available via email and phone.

Thank you for accommodating my absence.

Formats for Crafting a Leave Application for Marriage!

Sick Leave Application for Office Fever

Subject:  Sick Leave Request - High Fever - [Your Name]

I am writing to inform you that I have developed a high fever and have been advised by my physician to rest and recuperate at home for [number of days]. I have entrusted [Colleague’s Name] with essential tasks and responsibilities during this time. Health permitting, I plan to return to work on [return date].

I request your understanding and approval of my sick leave application.

Ready, Set, Leave: Crafting the Perfect Leave Application for School

Emergency Leave Application for Office

Subject:  Emergency Leave Required - [Your Name]

I am writing to inform you that I must urgently request emergency leave due to [briefly state the emergency, e.g., a family health matter]. I must be away from the office starting today, [current date], and hope to return by [expected return date].

I have briefed [Colleague’s Name] on my current tasks. I am confident in their ability to manage my responsibilities during my absence. I am available to assist remotely if the situation permits.

Thank you for your understanding and prompt attention to this urgent request.

Long Leave Application for Office

Subject:  Application for Extended Leave - [Your Name]

I would like to formally request an extended leave of absence from [start date] to [end date]. This extended leave is necessitated by [Reason for long leave, e.g., educational pursuits, sabbatical for personal projects, etc.].

To ensure a smooth transition, I have prepared a comprehensive handover document detailing all my ongoing tasks and responsibilities, which [Colleague’s Name] has agreed to oversee in my absence. Additionally, I will be available for any critical consultations during my leave.

I appreciate your understanding and support and look forward to returning with renewed focus and energy.

Thank you for considering my application for extended leave.

Leave application for office for family function

Subject: Leave Application for Family Function - [Your Name]

Dear [Supervisor’s Name],

I am writing to request leave from [start date] to [end date] to attend an important family function. This event holds significant value to my family and me, and my presence there is obligatory.

To ensure my responsibilities are managed during my absence, I have briefed [Colleague’s Name] on all my current projects and tasks. We have agreed on a plan to cover all essential duties, and I am confident that there will be no disruption to our team’s productivity.

I have also ensured that any pending work will be completed before my departure, and I will be available via phone or email should any urgent matters arise.

I appreciate your understanding and hope for a favorable response to my leave request.

Thank you for your consideration.

Best regards, [Your Name]

In conclusion, writing a professional leave application can be a daunting task. To ensure that you submit a well-written leave application, follow these tips and guidelines:

• You must understand the different types of leave and the reasons for taking leave.
• Follow the proper format and include all relevant details in your leave application.
• You must write in a professional and respectful tone while also staying organized.

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Leave application Questions? Answers.

• How to write a leave application
• Leave application for fever
• Leave application for urgent work
• Leave application for marriage
• Leave application for sick leave
• Leave application for maternity leave
• Leave application for school
• Leave application for half-day
• Privilege leave

To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

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Leave Application for Office – 13 Samples, Formatting Tips, and FAQs

Are you looking to take a break from work and need to write a leave application? Whether you’re feeling unwell, have a family emergency, or need a vacation, writing a leave application is essential to workplace etiquette in India.

In this article, we’ll guide you through everything you need to know to write a leave application that will help you get the time off you need without any hassle. From understanding the types of leave available to you to tips for writing a professional and polite application, we’ll cover it all.

We’ll also provide a leave application format that you can follow, along with multiple samples for the different types of leave, including annual, sick, maternity, paternity, casual, and bereavement.

By the end of this article, you’ll have a clear understanding of how to write a leave application that will get approved by your employer, ensuring that you can take the time you need without worrying about any negative impact on your career. So, let’s get started.

• 1 Leave Application for Office for Personal Reason
• 2 Sick Leave Application for Office
• 3 One Day Leave Application for Office
• 4 Medical leave application for Office
• 5 Casual Leave Application for Office
• 6 Marriage Leave Application for Office
• 7 Wedding Leave Application for Office
• 8 Holiday Leave Application for Office
• 9 Maternity Leave Application for Office
• 10 Emergency Leave Application for Office
• 11 Death Leave Application for Office
• 12 Family Function Leave Application for Office
• 13 Leave Application for Office in Hindi
• 14.1 Components of a Proper Leave Application
• 14.2 Structuring the Application
• 15.1 What is the format for writing a leave application for office?
• 15.2 What should I mention in the reason for leave section?
• 15.3 Is it necessary to mention the duration of the leave?
• 15.4 Can I apply for leave via email?

Leave Application for Office for Personal Reason

To, The Manager, [Company Name], [Office Address]

Subject: Leave Application for Office for Personal Reason

Respected Sir/Madam,

I am writing to request a leave from [start date] to [end date] due to some personal matter that requires my urgent attention. Therefore, I request you to kindly grant me leave for the particular dates as mentioned above. I assure you that I will complete all my pending work before availing the leave.

Thank you for your support and understanding.

Sincerely, [Your Name]

Sick Leave Application for Office

To, The HR Manager, [Company Name], [Office Address]

Subject: Sick Leave Application for Office

I am writing to inform you that I am suffering from [mention the illness] and I have been advised complete rest by the doctor for [number of days] days. Therefore, I request you to kindly grant me sick leave from [start date] to [end date]. I will make sure to complete my pending work before my leave starts.

One Day Leave Application for Office

Subject: One Day Leave Application for Office

I am writing to request a one-day leave from work on [date]. I need to [mention the reason for the leave]. I have completed all my pending work and informed my colleagues of my absence. I will make sure to come back to work the next day fully charged and finish any pending work.

Thank you for your understanding.

Medical leave application for Office

Subject: Medical leave application for Office

I am writing to inform you that I have to undergo a medical procedure on [date] and the doctor has advised me to take [number of days] days of rest. Therefore, I request you to kindly grant me medical leave from [start date] to [end date]. I will complete all my pending work before my leave starts and would keep you informed of my recovery.

Casual Leave Application for Office

Subject: Casual Leave Application for Office

I am writing to request a casual leave from [start date] to [end date]. There is [mention the reason]. I will make sure to complete my pending work before my leave and would resume work on [return date].

Marriage Leave Application for Office

Subject: Marriage Leave Application for Office

I am writing to request a leave from [start date] to [end date] as I am getting married. I need this time to make necessary arrangements for my wedding. I assure you that I will complete all my work before my leave and any urgent matters can be directed to [colleague name]. I hope you understand my situation and grant me the leave.

Thank you for your understanding and support.

Wedding Leave Application for Office

Subject: Wedding Leave Application for Office

I would like to request for leave of absence from [start date] to [end date] as I will be attending my family member’s wedding ceremony. I request for your approval to be allowed to take off for these dates. I will ensure to complete all pending tasks and make necessary arrangement for my absence.

Holiday Leave Application for Office

Subject: Holiday Leave Application for Office

I am writing to request a leave from [start date] to [end date] as I need to take a vacation . I assure you that I will hand over all my pending tasks to [colleague name] before my leave starts. Please grant me leave for the mentioned dates as I need to rejuvenate and come back to work with a fresh perspective.

Maternity Leave Application for Office

Subject: Maternity Leave Application for Office

I am writing to inform you that I am pregnant and my due date is approaching. Therefore, I request you to grant me maternity leave for the period of [number of weeks] starting from [date]. I will make sure to complete all my pending work before my leave and will inform you of any important updates during my absence.

Emergency Leave Application for Office

Subject: Emergency Leave Application for Office

I am writing to request an emergency leave from [start date] to [end date] due to [mention the reason for the emergency leave]. I assure you that I will complete all my pending work and would make sure to arrange for someone to take on my responsibilities during my absence. Please grant me leave for the mentioned dates as it is a personal emergency and requires my attention.

Death Leave Application for Office

Subject: Death Leave Application for Office

I am writing to request a leave from [start date] to [end date] as my [relation with deceased] has passed away. I need to take time off to attend the funeral and to take care of the necessary arrangements. I request you to kindly grant me leave for the mentioned dates and assure you that I will complete all my pending work before my leave starts.

Family Function Leave Application for Office

Subject: Family Function Leave Application for Office

I am writing to request a leave from [start date] to [end date] as I need to attend an important family function. I request you to kindly grant me leave for the mentioned dates and assure you that I will make sure to complete all my pending work before my leave starts. Please feel free to contact me in case of any urgent matter that needs my attention.

Leave Application for Office in Hindi

सेवा में, मैनेजर/HR मैनेजर, [कम्पनी का नाम], [ऑफिस का पता]

विषय: ऑफिस के लिए छुट्टी के लिए आवेदन

प्रिय सर/मैडम,

मैं [छुट्टी शुरू होने की तारीख] से [छुट्टी समाप्ति की तारीख] तक कुछ निजी मामले के कारण छुट्टी के लिए अनुरोध कर रहा हूँ। कृपया आप मेरे अनुरोध को मंजूर करें। मैं आपको आश्वस्त करता हूँ कि छुट्टी से पहले मैं अपने सभी अधिसूचित कामों को पूरा कर डालूंगा।

आपके समर्थन और समझ के लिए धन्यवाद।

आपका वाक्यसिद्ध, [आपका नाम]

Also Check:  Leave Application in Hindi

Leave Application for Office Format

Taking a break from work is necessary for maintaining a work-life balance. However, requesting leave can often be stressful, especially when you’re unsure of how to write a proper leave application. Fortunately, with the right format, writing a leave application can be a hassle-free experience.

The following are the key components of a proper leave application for the workplace in India.

Components of a Proper Leave Application

• Date: Start with writing the date on which you’re applying.
• Subject:  Mention the subject as ‘Leave Application’.
• Addressee:  Write the name, designation, and department of the person responsible for approving your leave.
• Salutation:  Use a polite and professional salutation like ‘Respected’ or ‘Dear’.
• Reason for the Leave:  Mention the reason for taking leave and keep it brief yet specific.
• Date(s) of Leave:  Mention the dates of your leave. Include the start and end dates to avoid any confusion.
• Duration of the Leave: Specify the number of days you take leave.
• Work Status: Let your employer know about your work status and whether you have all your pending tasks.
• Contact Details: Provide your contact details, including email, mobile number, and address.
• Closing:  Conclude the application on a polite note, thanking the employer for their consideration.
• Signature:  Sign the application to make it official.

Structuring the Application

To make your leave application structurally sound, you can follow this format:

• Introduction: In the beginning, mention the date and subject to understand the application’s objective clearly.
• Reason: In the second paragraph, state why you’re taking leave.
• Dates and Duration:  In the third paragraph, mention the dates, including the start and the end date and duration for which you’ll be on leave.
• Work Status: Provide your work status in the fourth paragraph, and inform them whether you’ll leave work pending/unfinished or have already finished everything.
• Closing: In the final paragraph, thank your employer and offer to help co-workers if needed.

By following this format, you can structure your leave application, making it easy to understand and ensuring that all essential components are covered properly. Following a clear and concise format will also demonstrate your professionalism and dedication to your work.

What is the format for writing a leave application for office?

The format includes the date, the name of the recipient, subject line, a salutation, a brief reason for the leave request, the date range for the leave, and a closing note with your name and signature.

What should I mention in the reason for leave section?

You should mention the reason for your leave in a concise and clear manner. Avoid giving unnecessary details and stick to the key reason.

Is it necessary to mention the duration of the leave?

Yes, it is essential to mention the date range of your leave.

Can I apply for leave via email?

Yes, you can apply for leave via email as well. However, it’s always best to check with your employer if they accept leave applications via email.

Related posts:

• Sick Leave Application for Office – 7+ Samples, Formatting Tips, and FAQs
• One Day Leave Application for Office – 5+ Samples, Formatting Tips, and FAQs
• 5 days Leave Application for Office – 7+ Samples, Formatting Tips, and FAQs
• 2 Days Leave Application for Office – 3 Samples, Formatting Tips, and FAQs
• Medical leave application for office – 5+ Samples, Formatting Tips, and FAQs
• Maternity Leave Application in Hindi – 3+ Samples, Formatting Tips, and FAQs

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Leave Application for Office: Office Leave Letter Samples, Templates, Examples

Leave letter application from office templates, samples, examples download.

The Leave Application Letter for Office is used in the case of asking an official leave from work. The format of Office Leave Application Letter is professional and to the point with the highlighted reason for asking the leave-in subject line of the application letter.

This article includes the following topics on Office Leave Letter Application and its templates with examples:

• What information should be included in the official application?
• Yearly paid holiday application
• Maternity leave
• Paternity leave 
• Unplanned leave application
• Medical leave

Leave application for staying with a sick family member at home 

• Bereavement leave 
• Leave Application for holidays
•  Leave application for one day
•  Leave application for half day

The most decent way is asking for a leave from work is to write an application. Today many organizations have modern digital leave data setup. It is not good to take leave without an application because it causes trouble for everyone in the office. Leave application helps your boss to understand your problem and will handle your work when you are not present. 

What information should be included in official Leave Letter application?

Following important points must be included in your Leave application for office:

• Salaam/Greeting
• Subject of application
• Purpose of leave application 
• Dates on which you need the leave 
• The strategy of completing work during the leave
• Contact number 
• Your initials

Leave application samples for office 

Here are some samples for writing applications for office use.

Yearly paid holiday Leave Letter Application:

Subject: Yearly paid leave application

Respected Sir/Madam {Receiver’s Name}, 

With due respect, It is stated that I need to take leave my job. As I have my whole annual leave allowance so I wanted to take benefit from my annual leave.

I am highly grateful to you if you consider my request for sixty days’ leaves. I am going for a world tour with my wife and children. So I am unable to attend office from {date here} to {date here}. 

I handed over my ongoing projects to Mr. Adil. He is a responsible person and understands my work so it is not difficult for him to handle my projects. Actually only the last part of my work is left that is will be completed by him in the coming days.

During my holidays, if there is an emergency you can contact me anytime at my phone number and on my email id. 

I will rejoin the office on {date}. I will inform you if there is any change in the stated date. 

Yours faithfully, {Insert Name here}

Application for Maternity leave for Office

Subject: Application for maternity leave

Respected Sir/Madam {Receiver’s Name},

I hope you received this letter in good health. I am writing this letter to inform you about the request relate to maternity leave. My leave starts from {date} and ends on {date}. I will rejoin the office after three months of leave.

As I am taking long term leave, so I have to assign my work to Mr. Jones. He generously accepted my request for handling my work for three months.

I have attached all the necessary documents and details which are required for leave, including my medical certificate.  

I also want to know about the hospitals which are under the coverage of office insurance, so that my hospital’s expenses should be managed.

If there is an emergency feel free to contact me on my phone number. 

Yours faithfully, {Insert Your Name here}

Application for Paternity Leave for Office

Subject: Application for Paternity Leave

The purpose of writing this letter is to inform you that this is the last month of my wife’s pregnancy and her delivery date is near.

This is our first baby so I am very eager to see my baby. I wish to be with my wife during her delivery therefore, I needed leave for two to three weeks after the delivery.

My parents are coming to stay with us for a few weeks so I am very thankful to you if you consider my request and grant me leave for one month starts from {date} ends on {date}.  

I handed over my responsibilities to my team member (name of person). He will carry out my work in my absence.

I hope you will accept my leave application for one month and understands my condition.

Thanking You! Best Regards, {Insert your name here}

Unplanned leave application Letter

Subject: Unplanned leave application

It is to inform you that I want to leave for ten days. The purpose of my leave is that I have to join the NGS Conference. Conference starts from {date} and ends on {date}.

This conference is very important for my career as well as for our company. I will learn many new technologies which would be used to update our systems. I am very keen to attend this conference to know about the new trends in technologies used for the NGS industry. There are two days of hands-on training after the conference so that participants will learn things practically.

This conference is taking place in Karachi, so I will go by the evening of {date} to be on time at the airport.  

Kindly allow me to leave for ten days. I shall be very thankful to you. I will rejoin the office on {insert date here} morning.

Medical Leave Application Letter for Office

Subject: Application for medical leave

The purpose of writing this application is to let you know about my bad health. I am not feeling well for the past few days so I need to take leave from the office. I am suffering from a severe throat infection.

According to my doctor, I have a severe throat infection and I need proper rest and medication. I have attached my medical certificate and prescription from the doctor which confirms that I need proper bed rest to recover from infection.

Kindly grant me leave for one week till the {date}. If I need more leaves I will inform you as soon as possible. 

If there is an emergency or any queries about the current projects feel free to contact me. Thank you for considering my application. 

Yours faithfully, {Add Your Name here}

Subject: Leave application for staying with a sick family member at home 

It is to inform you that I required an unexpected leave from my work. There is an emergency in my family that my brother has been suffering from dengue fever. I have to go to the hospital with him and stay with him at this crucial time.

I will resume working after one week. I will ensure that my work will not suffer from my absence. I will complete my pending work as soon as possible after returning back from leave.

II shall be very grateful to you if you understand my position and allow me to take leave. Thanking you in anticipation.

Yours faithfully, {Insert your name here}

Bereavement leave Application Letter

The bereavement leave application Letter is a request letter for leave due to a bereavement situation. The bereavement application letter for leave includes your address, company’s address, date of filing the application, and subject line on the left top of the bereavement letter and the body includes the bereavement situation summary, request for the possible number of days you request as off days, and possible date of return at work.

Subject: Leave application because of death in the family

Dear Sir/Madam {Receiver’s Name},

The reason for writing this letter is to let you know about the unfortunate death of my aunt today. I will have to go to the village tonight for funeral arrangements. I need to take leave from {date} to {date}.

Kindly grant me one week of emergency leave due to such conditions. I ensure that my work will not disturb because of my absence. I will try to finish my incomplete tasks on time.  

I will come back to the office on {date here}, and I hope to work more efficiently in the future. 

Thank you for considering my application and for your ultimate support.

Yours Faithfully, {Insert your name here}

Leave Application for Holidays from Work

Subject: Leave Letter for family holidays

The purpose of writing this letter is to let you know that I need 10 days to leave for my family holidays. I am planning to visit Manali Island with my family. My visit starts from {date} and ends on {date}. 

My team is very responsible and I will ensure you that they will do excellent work during my absence.

Thank you for considering my application. I am waiting for your kind response. 

Leave Application Letter for One Day

Subject: Application for one day leave

With due respect it is stated that I need to take a day off on the {add date here} of this month. My mother has an appointment with the doctor so I have to go with her. I will resume working on the very next day in the morning.

If there is any query about my ongoing project you can contact me at any time. I have sent you my work plan for the day. My team will surely handle all projects during my absence.

I am sorry if there is any problem with work because of my absence. Thank you for understanding my situation.

Leave application for half day

Subject: Application for half day leave

The purpose of writing this letter is to let you know that I am unable to attend the office on time tomorrow on {date}. I am suffering from toothache. Due to this, I have to see a dentist. I have an appointment in the morning so I will come to the office at 3 PM and will try to complete work on time.

I am confident that my team will complete work on time. If there is an emergency or any questions related to projects feel free to contact me.

Faithfully, {Insert your name here}

Leave Applications

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Fifteen Days Leave Application for Office (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional fifteen days leave application for office.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Fifteen Days Leave from Office Duties

First, find the sample template for fifteen days leave application for office below.

[Manager’s Full Name],

[Manager’s Position],

[Company’s Name],

[Company’s Address],

[City, State, ZIP Code].

Subject: Application for 15 Days Leave

Respected Sir/Madam,

I, [Your Full Name], working as [Your Position] in the [Your Department], would like to kindly request for a leave of absence from [Start Date] to [End Date], a total of fifteen days.

The reason for this leave is personal and of a sensitive nature. I assure you that I have delegated my responsibilities to [Colleague’s Name], who is more than competent to handle my tasks in my absence. I have also briefed them about the ongoing projects and the necessary steps to be taken in my absence.

I understand that my absence might cause some inconvenience, but I will make sure to complete all my pending tasks before I leave and will also be available on call and email for any urgent matters or assistance.

I humbly request you to grant me this leave and I am hopeful for your understanding and support in this matter. I am confident that my absence will not hinder the smooth workflow in our department.

Thank you for your consideration. I look forward to your positive response.

Yours sincerely,

[Your Full Name],

[Your Position],

[Your Employee ID],

[Your Contact Number],

[Your Email Address],

Date: [Current Date].

Below I have listed 5 different sample applications for “fifteen days leave application for office” that you will certainly find useful for specific scenarios:

Application for Office Leave Due to Family Emergency

To, The Manager, [Company Name], [Company Address], [City, State, Zip Code]

Subject: Application for Leave Due to Family Emergency

I am writing this letter to inform you that I am in need of leave for [number of days] starting from [start date] due to an unforeseen family emergency. My [family member], who resides in my hometown, has fallen severely ill and requires immediate care and attention. As the primary caregiver in my family, it is my responsibility to be there with them in this difficult time.

During my absence, I have taken necessary steps to ensure that my duties are covered. [Co-worker name] has kindly agreed to oversee my tasks and I have briefed them about the current projects and deadlines. I am confident that they will manage things efficiently in my absence.

I understand that this is a busy period for our team, and I apologize for any inconvenience my absence may cause. I assure you that I will make every effort to minimize the impact of my leave on the team’s productivity.

I will be checking my emails periodically, and in case of any emergency at work, I can be reached on my phone at [your contact number].

I am hopeful for your understanding and positive response to my situation. I look forward to rejoining work and catching up with any missed responsibilities as soon as I return.

Thank you for considering my application.

[Your Name] [Your Position] [Your Employee ID] [Date]

Application for Extended Sick Leave from Office

To, The Manager, [Company Name], [Company Address] [City, State, Postal Code]

Subject: Application for Extended Sick Leave

I, [Your Full Name], working as [Your Designation] in our esteemed organization, am writing this letter to formally inform you about my current health condition.

Unfortunately, I have been diagnosed with [Specific Illness], and my doctor has advised complete bed rest for a duration of [Number of Days]. Therefore, I kindly request you to grant me leave from [Starting Date of Leave] to [Ending Date of Leave].

I understand the responsibilities of my role and thus I have taken steps to ensure that my absence does not disrupt the work flow. I have briefed [Colleague’s Name], a colleague from my department, about the ongoing projects and he/she has graciously agreed to oversee my tasks in my absence.

I assure you that once I recover and resume my duties, I will put in extra effort to catch up with any work missed during this period.

Attached are the medical documents and certificates for your reference. I regret any inconvenience caused due to my extended absence and I am hopeful for your understanding and support in this difficult time.

Thank you for your consideration.

Yours sincerely, [Your Full Name] [Your Designation] Employee ID: [Your Employee ID] Date: [Current Date]

Attachments: Medical Certificates

Application for Office Leave for Personal Professional Development

[Your Supervisor’s Name], [Your Position], [Your Department], [Your Company’s Name], [Your Company’s Address],

Subject: Application for Leave for Personal Professional Development

Dear [Your Supervisor’s Name],

I hope this letter finds you in good health and high spirits. I am writing to formally request a temporary leave of absence from my position as [Your Position]. The reason for this request is to participate in a personal professional development program that I believe will contribute significantly to my growth and eventually to the overall productivity of our team.

The program is scheduled to start from [Start Date] and end on [End Date], hence, I am seeking leave for a duration of [Number of Days]. During this period, I will ensure that my responsibilities and ongoing projects are well taken care of by [Name of Colleague/Team Member] who has kindly agreed to monitor my tasks.

I am confident that this professional development program will equip me with additional skills and knowledge to serve our team and company better. I will make sure to share my learnings with the team upon my return, further enhancing our collective capabilities.

I understand that my absence may cause some disruption, and I apologize for any inconvenience caused. I assure you that I will make every effort to ensure a smooth transition during my absence.

I am hopeful for your kind understanding and approval of my leave application. I am happy to discuss any details or concerns you may have regarding my leave.

Thank you for considering my request. I look forward to your positive response.

[Your Name] [Your Employee ID if applicable] [Your Contact Information] [Date of Application]

Application for Maternity Leave from Office

To, [Your Manager’s Full Name], [Your Department], [Your Company’s Name], [Office Address],

Subject: Application for Maternity Leave

I am writing to let you know that I am pregnant and expecting to give birth on approximately [Expected Delivery Date]. According to the Maternity Benefit Act of India, 1961, I am entitled to avail maternity leave for a period of 26 weeks.

Therefore, I would like to formally apply for maternity leave starting from [Starting Date of Leave] and ending on [Ending Date of Leave]. I have attached the necessary medical documents supporting my application for your reference.

During my absence, I have trained [Colleague’s Name] who will be covering my responsibilities. I believe [he/she] will handle all the tasks efficiently, ensuring a smooth flow of work.

I understand the importance of my role in the company and I assure you of my commitment to resume my duties as soon as I am medically cleared to do so. I will also keep in touch with my team and provide any necessary assistance during my leave period.

I kindly request you to approve my maternity leave as per the aforementioned dates. I am looking forward to your understanding and support in this matter.

Thank you for your attention to this matter.

[Your Full Name], [Your Position], [Your Employee ID], [Your Contact Information]

Application for Office Leave for Overseas Vacation

To, The Manager, [Company Name], [Company Address],

Sub: Application for Office Leave for Overseas Vacation

Dear Sir/Madam,

I, [Your Name], working as a [Your Position] in [Your Department], am writing this letter to formally request your permission to take a leave of absence from my duties at [Company Name]. The purpose of this leave is to go on an overseas vacation with my family.

The duration of my leave is from [Start Date] to [End Date], inclusive of both days, which sums up to a total of [Number of Days] days. During this period, I have planned a trip to [Country Name] to spend some quality time with my family and to refresh myself.

I understand the responsibilities of my position and have thus completed all the urgent tasks beforehand and prepared a detailed work plan for my team. For any unexpected circumstances or emergencies, I will be reachable via email or phone. I have also briefed [Colleague’s Name], who will be taking over my responsibilities during my absence.

I assure you that I will resume my duties from [Date of Joining after Leave] and catch up with any pending work quickly. I hope my absence will not cause any inconvenience to the ongoing operations.

I kindly request you to consider my application and grant me the leave. I am also ready to provide any further information you might need in this regard.

Yours sincerely, [Your Name] [Your Employee ID] [Your Contact Details]

How to Write Fifteen Days Leave Application for Office

Some writing tips to help you craft a better application:

• Begin with a formal salutation like ‘Dear [Recipient’s Name]’.
• State the purpose of your application in the first sentence.
• Mention the specific dates you’ll be absent from work.
• Explain the reason for your leave in a concise manner.
• Assure your recipient that your duties will be covered during your absence.
• Suggest any plans you’ve made to ensure minimal disruption.
• Express your willingness to provide additional information if required.
• End with a formal closing, like ‘Sincerely’ or ‘Best Regards’.
• Include your full name and job title at the end of the application.
• Proofread your application for any errors before sending.

Related Topics:

• Application for 12th Passing Certificate
• 12th Marksheet Request Application from School
• Application for 12th Fail Transfer Certificate

View all topics →

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Published In: Letters

Writing a Leave Application (Free Samples & Templates)

Table of Contents

There is always a time where one wants to take a breather from school or work. The break might be scheduling a vacation with family and friends or just a retreat from schoolwork. It could also be unavoidable situations such as accidents, sicknesses, or weddings.

What is Leave Application?

It is mainly a formal way of asking for a break from work or school for a certain amount of time. For example, in school, a student must write a leave application to his/her principal or teacher. It is also crucial that they follow the rules to compose a perfect application to make it acceptable by the institution. Your request will not be denied if you have a genuine reason for your leave application.

Reasons behind taking leave

• Death in the family.
• Family or friend’s wedding.
• A medical procedure, e.g., surgery
• Home emergencies like a fire, damage to property, etc.
• Sickness in the family.
• Relatives are visiting from or going to live abroad.
• Stress and anxiety from work.
• Doctor’s appointment.
• Babysitting problems at home.

Casual Leave Application

It is a letter written to inform the appropriate authority of your absence for a specific period when you look to take a break due to personal reasons. You are required to record your annual leave days to account for how many you have left. Employers use these letters for evidence keeping. When writing a casual leave application, include your leave details, i.e., when you need the leave and the return date.

• Employees need to inform their manager about their casual leave beforehand to make time to find replacements for their absence.
• It is essential to use formal language.
• Keep it short by only mentioning the required information.
• Include a signature at the end of the casual leave application.
• Include the name of the person who will be undertaking your tasks while on leave.

Sample casual leave application letter

Subject: Casual Leave Application

Dear Mr. Robertson Ian,

I would like to request for a leave of 6 days from the 2 nd Dec to  8 th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.

I will resume work from 8 th Dec, and I shall be available at my work email address and my personal phone number. Besides, I have instructed Vivian Julio to be in charge of some errands during my absence. She is experienced and well equipped with adequate skills for any emergency. I  will be grateful if you understand and grant me the leave.

Yours Sincerely,

Lydia Lauren.

Leave Application for Marriage

Employees write this letter to inform the manager of their leave to attend a wedding. It might be their wedding or a relative’s wedding.

• Employees need to inform their manager about their leave for marriage beforehand to make time to find replacements for their absence.
• Include a signature at the end of the marriage leave application.
• Include the accurate date, time, and venue for the occasion.

Sample leave application for marriage

Frank Lewis, 1423, Street 47 Shahdara, Delhi 10 th Dec 2020. The Manager ABC Cooperation Ltd. Shahdara, Delhi Subject: Leave request for my  marriage

My name is Frank Lewis working in the Information, Communication, and Technology department.

I am glad to inform you that I am getting married on 10 th Dec 20XX. This is an imperative and one of the long-awaited moment in my life, and  I would like to take a leave from 4 th Dec 20XX to 22nd Dec 20XX. This will give me adequate time for relevant arrangements. Please find a wedding invitation along with the letter. I also surpass the invitation to all the co-members.

Kindly grant me the leave, and your presence at the wedding function will be highly appreciated. I will resume my duties on 23rd Dec 20XX. Before I leave, I will email you the reports of the project in process. I have asked my team member Joshi Evan to cover up work in my absence, and he has accepted.

Thank you for your understanding.

Frank Lewis.

Leave Application for Office

Employees write a Leave Application for Office when they need to take a break from the office for a certain period. Office rules are to be followed to write formal leave applications. This letter illustrates an employee’s inability to work at the office.

• Employees need to inform their manager about their leave from office to make time to find replacements for their absence.
• Keep it short by only mentioning the required information, i.e., reasons for taking the leave.
• Include a signature at the end of the office leave application.
• Write the recipient’s name.
• Provide your correct contact information in case of an emergency.

Sample leave application letter for office

Leave application for college.

Leave Application for College is necessary when you need to take a break from college for a particular period. This letter is commonly submitted to the principal. It will not be denied if there are genuine reasons like visiting a sick family member or suffering from an illness.

Sample leave application letter for college

Kathline Wendy,

The American University of Barbados,

9 th June 20XX

Mr. John Tyson

Vice Principal, School of Medicine

American University of Barbados

Subject: Leave application for college

I am Kathline Wendy, a fourth-year student in the school of medicine in your college. My Student identity number is  SM346572. I am writing this letter to inform you that I will be away for 3 days as from this 10th June 20XX. I am sorry to let you know that I lost my uncle, who has been battling cancer. We need to take his body from the funeral home, and all the family members are supposed to be present. 

 I kindly request you to accept my plea and grant me leave for the three days. I will be glad if my uncle gets a decent send-off. After getting back to school, I assure you that I will work harder and smarter to attain very good grades, and I hope to be amongst the top performers in our class.

Thanking you,

Yours faithfully,

Kathline Wendy

Maternity Leave Application

A Maternity Leave Letter informs your employer that you plan to take maternity leave at the end of a pregnancy.

• Employees need to inform their manager about their maternity leave beforehand to make time to find replacements for their absence.
• Express gratitude.
• Use appropriate salutations.
• Format your application correctly.

Sample sick leave application letter

Subject: Application for sick leave

Dear: Mr. Anderson Huan

 I am emailing you to let you know that I cannot make it to the office for the next two days. I had symptoms of viral infection, I went to the doctor, and he prescribed 2 days of rest.

I have asked my colleague Mathew to handle my pending tasks to make sure that deadlines are met.

If you need any urgent help, I will be available to answer calls and can respond to emails within a short time possible. I will be back in the office on Monday 14 th, 2020. Attached is the doctor’s note.

Thank you for understanding

Jane Walton

Leave Application to Boss

Leave Application to Boss is written by an employee to inform your boss that you will be away from work for a specific period.

Employees need to inform their manager about their leave beforehand to make time to find replacements for their absence.

• Be honest about the reason for the leave.

Sample leave application letter to boss

Subject:  Leave application for 1 st Dec 20 XX

Dear: Mark Lawson

I hope this email finds you in good health. I would like to inform you that I will need a day off on Monday. I cannot attend the office tomorrow because I have an emergency at home, which cannot be avoided. My son got sick at night, and we had to rush him to the hospital, and  I really need to be by his side for at least a day.

 As there are important tasks scheduled for tomorrow, I have assigned all the duties to my colleague June Walton. I will be available on calls just in case of any urgent query; feel free to contact me on my number. I will send an email about the ongoing project first thing tomorrow in the morning. I will be grateful if you understand the emergency.

Half-Day Leave Application

You can ask for a half-day leave for simple, urgent, or personal reasons.

• Mention the hours you will be away.
• Be genuine.

Sample half day leave application letter

To the Human Resource Manager,

Mr. Brand Ltd.

Subject: Half day leave application

Dear Sir/ Madam

I am writing this to inform you that I will not be available tomorrow during the morning hours. I have been having a toothache for some days now, so I will see a dentist, and my appointment is scheduled for 9 am in the morning. I will be able to get back to work at 12 pm. In my absence, you can contact Ken Rick. I am sure that the team will handle everything exceptionally, but don’t hesitate to reach out to me in case of any queries.

Yours Truly,

Linda Jones.

Leave Application Templates

You can download one of our sample application letters if you find it challenging to write a leave application letter from scratch. They are easily editable, making it easier for you to fill in the details for your leave. Leave Application Templates allows your employees to write a good and formal letter indicating their leaves’ details.

Tips for Writing a Leave Application

• Include a signature at the end of the leave application.
• Use polite and professional language to make it sound genuine.
• Revise the letter for any grammatical or punctuation errors.
• Provide a genuine reason why you need to take the leave.
• Provide your contact information in case of a work emergency, and you need to be reached.

Key Points to Remember

• Salutation and addressing to the appropriate person.
• The subject of the letter.
• Reasons for taking leave.
• Leave days required.
• Include your correct contact information.
• Don’t forget to include your name and details at the end of the application letter.

Related Documents

• About OfficeChai
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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

Letter Templates

application letter format for bdo

If you are looking for a job opportunity in BDO, you need to know how to write a proper application letter. Your letter should demonstrate your skills, experience, and qualifications that match the requirements of the job position. In this article, we will provide you with examples of application letter formats for BDO and some tips to help you write an effective letter.

Application Letter Format for BDO: Introduction

The application letter format for BDO is a formal letter that follows a standard format. The purpose of this letter is to introduce yourself to the employer, express your interest in the job, and highlight your qualifications and experience. Your letter should be well-written, professional, and persuasive.

Application Letter Format for BDO: Explanation

The application letter format for BDO should include a proper heading, greeting, introduction, body, and closing. The heading should include your name, address, and contact information. The greeting should address the employer by name if possible. The introduction should briefly introduce yourself and mention the job position you are applying for. The body of the letter should explain your qualifications and experience that match the requirements of the job. Finally, the closing should express your interest in the job and thank the employer for considering your application.

Examples of Application Letter Format for BDO:

Application Letter for Accounting Position

Dear Mr./Ms. [Employer Name],

I am writing to express my interest in the accounting position at BDO. As a certified public accountant with five years of experience in accounting and finance, I believe that I have the skills and qualifications necessary to excel in this role.

I have extensive knowledge of financial analysis, budgeting, and tax regulations. In my previous role at XYZ Corporation, I successfully managed the accounting and financial reporting processes, resulting in a 20% increase in revenue. I am confident that my skills and experience make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

[Your Name]

Application Letter for Marketing Position

I am excited to apply for the marketing position at BDO. As a marketing professional with seven years of experience in the industry, I have the skills and experience necessary to contribute to your team.

I have a proven track record of developing and executing successful marketing campaigns that have increased brand awareness and revenue. In my previous role at ABC Company, I led a team of marketing professionals in launching a new product line that resulted in a 30% increase in sales.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications in further detail.

Application Letter for Human Resources Position

I am writing to apply for the human resources position at BDO. As a human resources professional with ten years of experience, I have the skills and expertise necessary to excel in this role.

I have extensive experience in recruitment, employee relations, and performance management. In my previous role at DEF Corporation, I developed and implemented an employee engagement program that resulted in a 25% decrease in turnover rate. I am confident that my skills and experience make me a strong candidate for this position.

Application Letter Format for BDO: Tips

Here are some tips to help you write an effective application letter for BDO:

• Research the company and the job position before writing your letter to customize it.
• Highlight your skills, experience, and qualifications that match the requirements of the job position.
• Use a professional tone and avoid using informal language or slang.
• Mention any relevant achievements or awards that demonstrate your capabilities.
• Proofread your letter to eliminate any grammar or spelling errors.

Frequently Asked Questions

How long should my application letter for bdo be.

Your application letter for BDO should be concise and to the point. It should not exceed one page in length.

Should I email or mail my application letter for BDO?

It depends on the instructions provided by the employer. If the job posting specifies that you should email your application, then you should do so. If there are no instructions provided, you can email or mail your application letter along with your resume.

What should I include in the heading of my application letter for BDO?

The heading of your application letter for BDO should include your name, address, phone number, and email address.

What should I include in the introduction of my application letter for BDO?

The introduction of your application letter for BDO should briefly introduce yourself and mention the job position you are applying for.

Should I mention my salary expectations in my application letter for BDO?

It is not necessary to mention your salary expectations in your application letter for BDO. You can mention it during the interview if the employer asks for it.

How can I make my application letter for BDO stand out?

You can make your application letter for BDO stand out by customizing it to the job position and the company, highlighting your relevant skills and experience, and mentioning any relevant achievements or awards.

Writing an effective application letter for BDO requires careful attention to detail and a persuasive writing style. By following the standard format and customizing your letter to the job position, you can increase your chances of getting hired. We hope that the examples and tips provided in this article will help you write a successful application letter for BDO.

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Leave Application For Brother’s Marriage from Office

Sample leave application for brother’s marriage ceremony from office, job, factory, or production units. You can also write this wedding leave application to the manager, boss, hr manager, or administrator for the brother’s marriage ceremony.

We provided many Formats of leave for Brother’s marriage with multiple scenarios like younger brother’s marriage, elder brother’s marriage, or cousin brother’s marriage. I hope we will fulfill your purpose. Further, you can ask if you need a different sample.

Email Leave Application for Brother’s Marriage

Subject: Leave Application for Brother’s Marriage

Dear Sir/Madam,

My brother is getting married and I need three days off from the office to attend. I request you to grant me leave from (date to date). I will be grateful for your kind approval.

Sincerely Yours,

Your Name, Designation

Brother’s Marriage Leave Application from Office

Dear Sir/Madam, I am writing to request three days’ leave to attend elder brother’s marriage in the next week from (date to date). I request you to please grant me leave to attend my dearest brother’s marriage ceremony. Sincerely Yours,

Simple Leave Application On Brother’s Marriage as a Female, or Sister

Respected Principal,

I am writing for one week leave for my brother’s marriage. I have only one brother, and I really want to enjoy this one-time function in his life. It will be a source of my great pleasure if you allow me one week’s leave from (Date). Thanking you, Sincerely, Your Name

Leave Application for Brother’s Marriage from Office

The Manager

This is to inform you that my elder brother’s marriage date has been fixed to happen this Friday(date) at my home town.

In this regard, I need five days’ leave from the office to make the necessary arrangements, and of course to attend the functions. I shall be very obliged to you for granting leave.

Yours Sincerely Your Name

Leave for Brother Marriage in Hometown

The Managing Director

Subject: Leave for Attending Brother’s Marriage

I am Hayyat working in Resource Department as assistant manager. I request you to kindly grant me leave for two weeks to attend my brother’s wedding in my home town, Pune.

Also, kindly sanction my early salary for this month to contribute with my family in covering the expenses. I shall remain indebted to you.

Most Respectfully, Your Name

Leave Application to Attend Elder Brother’s Marriage

Leave application from an employee to the company for 12 days to attend elder brother’s marriage.

With due respect, I want to say that I have been a regular and punctual employee of the firm for the last three years. My elder brother’s marriage ceremony is going to take place next week. He has been available in every important event of my life.

Now it is my turn to pay back the favor. My elder brother will be busy with other matters, so I will also assign a part of management work. So my presence at the marriage ceremony of my brother is necessary. Kindly permit me to attend my elder brother’s marriage.

I hope you will grant me leave for 12 days to attend my elder brother’s marriage because of my past work background. I shall be thankful to you for this favor.

Yours sincerely

Leave Letter for Brother’s Wedding, or Shadi

The Manager Finance,

Dear Sir, I, (Your Name), have been working in the finance department as a Senior Finance executive. I have one elder brother; I am the youngest one.

I am glad to inform you that the marriage ceremony date has been fixed for my brother and will be held in Sheikhupura on the 15th of this month. I have to complete all arrangements & inviting the guests to this marriage.

Therefore I request you to please grant me leave for 2 days. I will be thankful to you for this favor.

Regards, Your Name

In Hindi and Urdu, you may call it a Leave application for Bhai Ki Shadi.

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Sample cover letter for Full Time position at BDO

Junior accountant.

Dear Human Resource Department:

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