application letter for job transfer sample

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How To Write A Transfer Request Letter And Email (With Examples)

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If you’re looking to relocate or want new responsibilities in a new location, filling out an application for transfer by writing a transfer letter is the best way to start that process. When writing a transfer request letter state your desire to transfer, and explain why this change would benefit both you and your employer.

In this article, we will go over how to write a transfer request letter and email as well as provide a template and example letter at the end to aid in your writing process.

Key Takeaways:

A transfer request letter is a document you write asking to move to another position or location within the same organization.

Two of the most common reasons for writing a letter requesting a transfer are wanting a different role and wanting to stay at the company even though you’re relocating.

Explain what transfer you want, why you want to transfer, and why it would benefit the company.

What is a transfer request letter?

How to write a transfer request letter and email, transfer request emails formatting differences, transfer letter and email example, request letter for transfer template, tips for writing a transfer request letter, job transfer letter faq.

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A transfer request letter, or transferring letter, is an official document written by an organization’s employee requesting to be placed in a position at another office location within the same organization.

Transferring is usually discussed early on with a supervisor . You want to make sure that the company is informed about your plans so that, by the time you send your formal transfer request letter, they have been expecting it.

Employees typically address these letters to their supervisors or their human resources departments . The letters contain information on the employee’s request and reasons why the recipient should grant this request.

Employees write transfer request letters for varying reasons. Some include:

A need for new, more advanced roles, especially after company mergers and acquisitions.

Relocation, but still looking to work within the same organization.

A need for a lighter workload for health-related issues.

Issues with a boss or coworker.

Many organizations are excited to do what they can to retain current employees, and transferring is a realistic option for many.

In a perfect scenario, your organization will have an open spot to fill in the location you are moving to. In these scenarios, there may even be a separate internal application process. Transferring to locations that do not have open positions within your qualifications is more difficult, but not impossible. Especially if you have a compelling letter.

When writing your transfer request letter or email, you should start with a greeting with your name followed by “dear”, followed by the reason you are writing. Below are more detailed steps for the different parts of a transfer request letter or email.

Header and greeting. If you are sending in a physical letter, the first thing that is going to appear on this letter will be your full contact information , as well as the name of your recipient and the address of your workplace.

After this will be the word “Dear,” followed by either “Mr./Ms./Mx.” and the recipient’s last name, or the recipient’s first name if you have a friendlier relationship.

The reason you are writing. After your greeting, you will begin your letter with a statement on your desire to transfer, and the position and/or location you would like to transfer to. You should also describe briefly why you are looking to transfer to a new position .

Supporting evidence. Similar to a cover letter but a bit less involved, you will want to use the body of the transfer letter to give supporting information on why your transfer is a good idea.

Detail your experience with and dedication to this particular company, and present some compelling examples of what you would bring to the table along with your key accomplishments.

Conclusion. Be sure to close your letter with gratitude. You should thank the reader for their time, and you may also want to consider expressing gratitude for the great team you have worked with and the experiences you have had . Include a complimentary closing such as “sincerely,” or “regards,” to professionally end the letter.

Additional Documents. Mention any additional documents and be sure to attach them with the letter. This will include an up-to-date resume and any other documents you would like to have considered in your transfer decision.

When writing a transfer request email, you don’t want to use the same format as transfer letter format. To do this you want to use a relevant subject instead of a formal header. Those are just some of the differences when it comes to writing a transfer request email. Below are some of the other differences you should keep in mind.

Do not include a formal header. Emails have distinct formatting differences from physical letters. Though letters contain your contact information and the information of the receiver at the beginning, emails do not. Instead, just begin your email with a formal greeting.

Use a relevant subject line. The subject line of your email should give a brief description of what the letter is, for ease of organization. So, in this case, your subject line should indicate that this is a transfer request letter. You may also want to include your full name in the subject line.

Keep it professional. Even though you likely know the recipient of your letter well, you will still want to keep the email relatively formal. Remember that this is a statement of your desire to land a new job , and you need to present your best most professional self. Always use the correct formatting of greeting and closing, follow a clear objective, and proofread.

Put contact information at the bottom. After your signature, include all relevant contact information so that any recipient will be able to easily reach out to you and respond to your request. Include your email address, phone number, and any other way you would like to be contacted.

To help you write your transfer request, below are examples of a transfer request letter and email. Remember to tailor the letters to fit your specific needs.

Transfer Letter Request Example

Melissa Cook 8127 Bevel Rd. Carbondale, Pennsylvania 18407 624-789-8776 [email protected] April 11, 2021 Benjamin Snyder Marketing Director UBX 241 Cherry St. Scranton, Pennsylvania 18447 Dear Mr. Snyder, I am writing to formally request consideration for a transfer from my current role as digital marketing manager at UBX to marketing specialist at the Indianapolis, Indiana office of UBX. I am requesting this transfer because I am currently in the process of moving to Indianapolis to be closer to family. I have greatly appreciated my time working for UBX, and I have been able to grow my digital marketing skillset and make incredible connections at the Scranton office. I am excited to see how I can use my verbal and visual communication skills at the Indianapolis office to help achieve marketing and growth goals. I also believe this new role would allow me to continue growing and advancing in strategic communications planning. I have enjoyed my time at the Scranton UBX office and would love to continue helping UBX achieve its goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, Melissa Cook

Subject line: Emily Johnson transfer request Dear Mr. Peters, I hope this email finds you well. I am writing to formally request a transfer within XYZ Company to the San Diego location. After careful consideration and reflection, I believe that a transfer would be mutually beneficial for both the company and my professional growth. I have thoroughly enjoyed my time working at the Chicago location. The knowledge and experiences I have gained have been invaluable and I am grateful for the opportunities provided. However, I have recently identified a strong interest and passion for the San Diego location and firmly believe that a transfer would allow me to contribute my skills and expertise more effectively. I would be more than happy to discuss this transfer request further and provide any additional information or clarification you may require. Thank you for considering my transfer request. Sincerely, Emily Johnson

[Your full name] [Your home address] [Your phone number] [Your email address] [Date the letter was sent] [Full name of recipient] [Recipient’s job title] [Organization name] [Organization address] Dear [recipient’s name], I am writing to formally request consideration for a transfer from my current role as [your current position] at [organization name] to [position you would like to transfer to] at the [city and state or just city of office you would like to transfer to] office of [organization name]. I am requesting this transfer because [reason you are wanting to transfer/reason you are moving]. I have greatly appreciated my time working for [organization name], and I have been able to grow my [skill type] skill set and make incredible connections at the [city of current work office] office. I am excited to see how I can use my [skill type] skills at the [city of office you would like to transfer to] office to help achieve [goals you would help achieve]. I also believe this new role would allow me to continue growing and advancing in [skill type]. I have enjoyed my time at the [city of current work office] office and would love to continue helping [organization name] achieve their goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, [your full name]

When writing a transfer request letter or email, be sure you do your research about know why you want to transfer. Below are additional tips you need to keep in mind when writing a transfer request letter or email.

Do your research and organize your plan. Think about why you are moving or wanting to transfer, and consider the timeline of this decision.

This is especially important if there is no job currently open and available for you to transfer to, you may need to think extra hard about this. Getting these facts and details sorted out will help you compellingly build your letter.

Consider why your employer would want to agree to this transfer. If you are a valuable member of their team, you will want to consider what possible benefits it may bring to them. You want to make a compelling argument why they would want to let you go.

A job transfer request letter is very similar to writing a cover letter. They are serving the same basic function, so write them in a similar fashion.

Use your established rapport to your advantage. You shouldn’t assume that you are guaranteed a transfer because you already work at the company, but keep in mind that you still need to be convincing and courteous. Consider the needs of this company and how you have been able to most effectively utilize your skills to meet these needs.

How do I request a transfer?

You request a transfer by writing a transfer request letter to your employer. To write a convincing and professional transfer request letter, you’ll need to do some research first.

What are good reasons for a transfer request?

Some good reasons for a transfer request are:

You’re relocating but want to stay with the company.

You have a desire to move to a different role.

You dislike your boss or team but want to stay with the company.

How do I write a transfer letter due to family reasons?

To write a transfer letter due to family reasons, you’ll want to be as open and honest as possible without going into too much detail, and you’ll need to make your case for why the transfer would benefit the company.

What are the types of employee transfers?

The types of employee transfers are lateral transfers, voluntary transfers, and involuntary transfers. There are a plethora of other more specific types of transfers, but these are the major three.

How do I accept a transfer letter?

To accept a transfer letter, you’ll write a letter to your employee in return. This letter will explain that their request has been approved and the details of their transfer.

How do you professionally request a transfer?

Writing a transfer request letter or email is how you professionally request a transfer. You should state the reason you are writing and provide information and supporting evidence as to why you want to transfer.

The Washington Post – How to Talk to Your Boss About Wanting to Transfer Offices

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

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Craft the Perfect Job Transfer Letter: A Step-by-Step Guide

• Step #1 - How to Start Your Letter

Step #2 -How to Format Your Letter

• Step #3 - Highlight Your Achievements
• Step #4 - Highlight Your Approach
• Step #5 - Discuss Next Steps
• Step #6 - Proof Read Your Letter

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There are many reasons why you may want to request a job transfer to another department within your organization. Maybe you would like to transfer to a new city or country or maybe you just need a change. An effective job transfer letter communicates your willingness for a transfer better than a conversation or an email. Consider the following steps on how to write an effective job transfer letter to express your interest, qualifications, and experience with the company:

Step #1 – How to Start Your Letter

Your letter should be written like a standard business letter. Start your letter by greeting the employer with a formal salutation such as “Dear Mr. Smith” and include your contact information and other important information (such as your manager’s name).

The first paragraph of your letter should state the reason why you would like to make a change. Be completely honest, while stating your reason for the transfer. For example, if the reason for your request is that you want a promotion, then you should state that you heard about the vacancy and it can be helpful in building your career. If the reason is personal such as spending more time with the family, then you should state that the vacancy is important to have a better relationship with your family. You can also say that you are satisfied with your current position but are more interested in the new one because of the convenient timings and better learning opportunities.

Step #3 – Highlight Your Achievements

After stating the reasons, mention your personal achievements in the second paragraph and also state why you want to remain a part of the company. You can mention the special training you received and the skills which make you best suited for the position. Mention how the company improved your understanding of different fields. Also explain how you performed your duties at the job, what you did to improve the productivity of your department, and why your current experience makes you suitable for the vacant position.

Step #4 – Highlight Your Approach

In the third paragraph of your job transfer letter, discuss how you will handle the responsibilities for the new position when you get it. Suggest how you’ll benefit the company and what you can do for its growth. Tell your employer that you’ll provide assistance with the training of the employee who takes over your previous position.

Step #5 – Discuss Next Steps

In the last paragraph, ask the employer as to how he would like to further discuss your request i.e. via phone call or a personal meeting. Thank the employer for his consideration and then close the letter in a formal manner by writing “Sincerely,” with your name and signature. Attach supporting documents with your letter like your resume that contains your current job responsibilities, and copies of certificates and degrees that would be useful for the position you want.

Step #6 – Proof Read Your Letter

Although this is the last step, it’s the most important step. Your transfer letter is probably one of the most important documents you will use in your career.  You need to ensure it is as perfect as it can be. Use other tools as well, such as spell-checkers, grammar checkers (such as Essay On Time’s grammar checker ), and other tools such as a famous plagiarism checker UK for students .

A poorly written letter will end any chance you have of getting your transfer. Leverage your friends and family to read a draft of your letter.  A review can help spot if you’ve left out important information. Ask your reviewers if they understand your request and if they have any recommendations regarding changes.

If you happen to be unemployed, one of the top 3 most important things you can do is maximize your value on LinkedIn (writing a standout resume and networking are the other two). 

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Job Transfer Request Letter

In your job, there are a lot of circumstances where you have the opportunity or the need to transfer to a new post or a new location—new vacant posts, change in address or relocation, family illness, and a lot more. In these circumstances, it is either you are requesting to transfer to a posted position or you are requesting to transfer for personal reasons. You may also see application letter examples .

• 9+ Transfer Request Letter Examples
• 12+ Standard Resignation Letter Examples

Either way, when you are filing your request, you must write it in a formal document called job transfer request letter. This letter is closely similar to a resume cover letter in a way that it is like you are applying for the position, but it is different in a way that you are applying as an internal applicant with a home-court advantage.

However, you still need to showcase your skills that the company needs from you and how you are a valuable asset for the company. More on these discussions can be found in the succeeding sections of this article.

Below are some examples of job transfer request letter that you might find useful.

Employee Transfer Letter Template

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Free Job Transfer to Another Branch Request Letter Example

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Job Transfer Request Letter for Personal Reason Format

ABSS Employee Transfer Request Letter Example

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Similarities and Differences between a Job Transfer Request Letter and a Resume Cover Letter

Similarities.

1. You have to sell yourself as well as your abilities. Firstly, the similarity between a job transfer request letter and a resume cover letter is that you need to sell your abilities to the hiring supervisor. You need to showcase your abilities so that they will know whether or not you are fit for the position. You have to ensure that what you are writing in your letter will be suitable for the position they are hiring.

2. You have to communicate your strong points efficiently, if possible, in one page. It is ideal that you communicate your strong points in one page so that it would be easier to read and it would appear more professional.

Depending on the position that you are applying, you can be as creative as you desire but up to a certain limit. For example, if you are applying for a certain position in an accounting firm, it is expected that your letter would be formal and proper. On the other hand, if you are applying as a graphic design artist, you can showcase your skill through your letter by incorporating quality designs. You may also see email cover letter examples .

3. You have to show the hiring supervisor the great things you can do for his or her division. You must show them how they can benefit you when you are placed in the new position.

Differences

1. A job transfer request letter and a resume cover letter are obviously different, but one key difference is that in a job transfer request letter, it is like an internal application while in a resume cover letter, an applicant external from the company is applying for the position.

2. Another difference is that, sometimes, a job transfer request letter is strictly personal, for example, because of family illness or a change in circumstances is forcing you to relocate, the reason why you are writing the job transfer request letter in the hopes that you will be transferred to another location. You may also like business reference letter examples .

Faculty Transfer Request Letter Format Example

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Job Transfer Request Letter in Applying for a Posted Position and Personal Requests

For a posted position.

If you are responding to a job opening within your company, treat your general application with the benefit of company familiarity. In this way, you have a head start over the external applicants. You may include the following in your letter:

1. Your purpose for writing. Get straight to the point and state your purpose in writing your letter, that is, to transfer to a new posted position within the company. You must be direct with regard to this point so that your sample application will not be ambiguous.

2. Highlight your abilities as well as your experience. An important point that you must highlight are your abilities and your experience.

Your abilities will tell the company how fitting you are in the position that you would like to be transferred to while your experience will show the company how efficient you are as an employee. It would also be an edge over the external applicants if you are stating that you are from the same company since they already have records with regard to your performance and they somehow know a part of you in some ways. You may also see simple resignation letter examples .

3. Clearly praise the company. You may also praise your company as this will surely be an added points or bonus on how well you know the company. This would also mean that you have known the company for so long and that you are already familiar with the company. You may also like notice letter examples .

4. Tell why you want to move up in the company. Almost always, people who would like to transfer to a new position would like to transfer to the next position in the ladder. This means that they are moving up in the company. You must state the reason why you want to move up in the organization—self-enhancement or self-improvement, perhaps. You may also check out employee reference letter samples .

5. State what you can do for the company. You must be focused on what you can offer to the company in a way that it would not sound like you are bragging. Keep a humble tone and display your strength points well.

For Personal Requests

For job transfer request letter made for personal reasons, you have the advantage of making it specifically to fill an open post or position. Instead, you need to state why you need to transfer.

However, you still need to sell yourself and show that you are a valuable asset to the company and that the company needs you. You must also play up your commitment and the desire to remain in the company. You can also include the following:

1. Your achievements and skills that they need. You must showcase these important assets that they are going to lose if you will not be transferred in a certain post. Explain how valuable they are and how can the company benefit from you, but always remember to state them without bragging the things you have done in the past for the company. You may also see business proposal letter examples .

2. You must also state why you need to request a transfer especially because this is relating to personal desire and circumstances. Be honest in your request. It is better that you are truthful on your reasons than being caught by the company of giving false reasons for your request to transfer. You may also like incident report letter examples .

3. Remember to be appreciative of what the company has done for you, and don’t forget to praise and thank them. This not only shows respect and courtesy but also signifies that you know the company well.

4. Because requesting to be transferred to a new post would also mean leaving your post empty, you must offer a plan for transition including training a new person for your position in preparation for your leaving.

Surely, it is hard for the company to look for someone who can train a new hire in case you leave. So, state in your professional letter that you are willing to offer and extend a reasonable time in your post before you leave should you be granted to transfer to another post.

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Employment-Related Transfer Request Letter Example

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What to Write in a Job Transfer Request Letter

Starting to write a job transfer request letter may be challenging for some, especially those who find writing not their forte and their usual task. It might be a bit overwhelming when you do not know how to start your official letter , the format of the letter, as well as your content.

You might also need to consider the flow of your sentences, grammar, spelling, and tone of your simple letter . With all these things in mind, we sometimes get stuck and stare at a blank page of paper for hours, but still don’t know what to say, how to say it, and how to start writing the letter.

The good news is, you are not alone. Although writing a job transfer request letter might be challenging, we know you can make with the help of the discussion below. Writing a general letter does not really require someone to be a pro or an expert. With the correct format and complete content, you can surely create an organized and formal job transfer request letter.

1. Your contact information, date, the contact information of our supervisor or human resource manager. Your job transfer request letter must be written as a correspondence and it should begin with your contact information which includes your address, the date of the letter, and the contact information of your supervisor or HR manager. You may also see complaint letter examples .

2. If you are sending a professional email , you can include in the subject of your email the purpose of your request whether it is for transfer or relocation. Writing a good and comprehensive subject is important so that the recipient will know the content of your email and its level of importance. Hence, avoid vague subjects in your mail and be straight to the point.

3. Formal salutation. Before writing the content of your formal email , you must have a formal salutation such as Dear Mr./Ms., Dear Sir or Madam, Dear Human Resources Manager, Sir, Ma’am, or To Whom It May Concern.

4. In your content, you must include your purpose for writing and, if possible, the evidence supporting why your request should be considered. You must be direct and clear in your purpose, and as much as possible, the evidence supporting your request must be logical and valid for you to have a greater chance to be granted with your request to transfer. You may also like thank-you letter examples .

5. You may also politely request the supervisor’s assistance in gaining the position that you would like to be transferred to, and express your appreciation for their help and compliment them and your colleagues in your current job. You may also check out offer letter examples .

6. Also state that you are willing to help in training a new hire for your post should you be transferred to your requested post.

7. In closing your letter, use an appropriate closing such as Sincerely, Best Regards, Regards, Yours Truly, and Yours Respectfully.

8. Include a copy of your resume along with your transfer request letter and make sure it is an updated one and tweaked to match the job description of your target position.

9. Before sending your letter, proofread everything, ensuring that there are no typographical and grammatical errors.

Lastly, always remember that the more professional you are in your letter, the better your chances of having your request transfer letter approved. Hopefully the above tips can help you in your letter, and the examples would enlighten you and serve as your reference in writing your letter .

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How To Write A Job Transfer Request

• You need to sell yourself and your abilities
• You need to communicate your points efficiently (ideally, in one page)
• You need to show the hiring supervisor what you can do for his or her division, and/or you need to show the company how the organization will benefit by placing you in the new position

When Applying For a Posted Position – Writing a Job Transfer Request

• State straight off your purpose for writing
• Highlight your abilities and experience
• Clearly praise the company (without overdoing it)
• Tell why you want to move up in the company
• Keep the focus on what you can do for the company without sounding like you are bragging

Sample transfer request letter

When applying for a personal transfer request.

•  Highlight achievements and skills that would be sorely lost
• Explain why you need to request a transfer
• Be appreciative of what the company has done for you
• Offer a plan for transition which includes training a new person for your position Here’s an example:

Sample job transfer request letter

The key to a perfect transfer request.

Reasons for Transfer: With Job Transfer Request Letter Example

Reasons for Transfer | Definition, Tips & Example | Resume.com

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What is a transfer?

What are good reasons to request a job transfer, types of transfers, what is a job transfer request letter.

• Tips for writing a job transfer request letter

Job transfer request letter example

Reasons for transfer vary depending on organizational needs and manager or employee decisions. They can be done to benefit the company or to accommodate the needs of an individual employee. Discover some of the reasons to request a transfer, the types of job transfers, and review some tips and an example to help write your own request.

A transfer is the lateral movement of an employee from one role to another without a change in functions or duties. It is commonly used to request a change in location. For example, if an employee moves to a new state, they ask for a transfer to a location near their new home. This allows them to keep their current role while staying and building rapport with the same company. Transfers are not promotions as they don’t provide increases in salary, authority, or responsibility.

The following list defines some of the most common reasons for requesting a transfer.

Advancement opportunities

Some facilities perform better than others. In other cases, some facilities are larger, holding more staff and levels of management. It’s not uncommon to see a lateral transfer request to a location with better opportunities. The same is true for an internal transfer. For example, at a retail chain, moving into management requires experience in all roles. Individuals who seek management opportunities request transfers into different departments, learning the unique needs and tasks of each area.

Life changes

Significant life changes often force requests for transfers if the individual wishes to continue working for the same entity. For example, if you find yourself in a situation that involves moving to another city or state, you might request a transfer to a location near that area. In this case, you keep the same job with the same duties but perform them in a different place.

Job security

Job transfers often expose individuals to new situations and opportunities to learn new skills. Experiencing how a different part of a company or a different facility works increases your overall knowledge of the company. This often leads to greater opportunities for advancement and greater overall job security.

After time passes, some employees feel uncomfortable or unhappy in their current surroundings. This is often true even if they enjoy their duties. Reasons can include almost anything from difficulties with coworkers to poor management. In this case, a request for transfer is viable.

New challenges

Some employees find that their work becomes redundant or doesn’t push them enough. If there are no other interesting options in your department, you can request a transfer. Moving laterally to a different department may pose new challenges that make work more exciting and push you harder to succeed.

The following list defines the different types of transfers.

Shift transfer

Shift transfers often occur in organizations with 24-hour schedules or shifts. Employees ask for transfers to different shifts as needed by their personal schedules or other reasons.

Versatility transfer

Versatility transfers or rotations occur when management initiates cross-training for employees. They send their employees to various departments, exposing them to new skills.

Replacement transfer

Replacement transfers occur to alleviate workloads from a current employee by either splitting the work or replacing the previous employee altogether.

Remedial transfer

Remedial transfers occur when management moves an employee to a new department that better fits their skills. This type of transfer is often executed instead of terminating the employee.

Production transfer

Production transfers often occur when a department lacks a sufficient amount of employees. For example, if one department has a surplus of skilled employees, some are transferred to fill in open positions in the department that’s lacking.

Job transfer request letters are written by employees who seek employment in a new area of the company at the same level. A formal, written request is often the best course of action when asking for such a significant change.

Tips for writing a job transfer request letter

The following tips explain how to create a job transfer request letter.

This section introduces who the letter is addressed to. Identify the appropriate individual to send the request to and greet them professionally with proper business writing techniques.

Introduction statement

This section explains the intent of your request. In two sentences or less, explain that you’re interested in transferring to a new role at the same level of experience or seniority.

Use greater detail in this section to solidify your request. Explain your experience in the subject area and address the specific amount of time you’ve been with the company. Introduce the department and role you’ve been a part of and explain any other reason you make a great candidate for the new position. If necessary, explain the reason for your request.

Thank you statement

Use proper business etiquette to thank the individual for their time in reading your request.

Complimentary closing

Include an appropriate closing for your letter. For example, you can use ‘Sincerely,’ or ‘Best regards,’ for this type of letter.

Signature and contact information

Provide your signature along with your work or phone number and email address.

Here is an example of a job transfer request letter that you can use as a guide when writing your own letter.

Dear Mrs. Ballari,

I’m very interested in the assistant manager position at the New York facility. Their opening became public recently, and I would like to submit my interest in a transfer.

My experience at Victory Industries makes me an excellent candidate for the position. I have been with the company for five years and working in an assistant manager capacity for the last three years. I’ve learned expert knowledge in our inventory management system and consistently provided coaching and mentoring to my teams. During my time in a managerial position, I have always had positive feedback in my reviews and believe I’m more than capable of handling the workload at a larger facility.

The reason for this request is that my family and I are moving to the greater Manhattan area. I have enjoyed my time at this company and prefer to continue my service with Victory Industries in New York. There are at least two candidates that have been specifically trained on some managerial duties, and I feel safe choosing one of them to stand in my place here at this facility.

Thank you for taking the time to read this request. It has been a pleasure working with you all these years. I look forward to hearing your response.

Adisa Masozi Assistant Manager amasozi@emailcom 555-555-5555

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Temp to Permanent Employment Request Letter Sample

How to Apply for a Temp to Perm Transfer

The benefits of writing a request letter.

• What to Include in Your Letter

Job Transfer Request Letter Example

Contract to permanent position letter example.

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You've been working as a temporary employee, and you want to request a transfer to a permanent position. How can you make the request to your employer? What should you write in a letter requesting a transfer  to a permanent role?

Here's an example of a letter or email message used to apply for a transfer from a temporary position to a permanent one. Also review advice on what to include in your letter, and how to make the request to turn a contract or temp job into a permanent one.

Some employers have a streamlined process for temporary employees seeking a permanent role. With others, temporary workers may have to apply for the position through the same process as external candidates.

Check with your manager or human resources department to learn the guidelines and process for applying for permanent employment.

Company Policy

For some positions, you may need to formally apply for a permanent position. If that's the case, you'll most likely need to complete a formal job application and additional paperwork with human resources. 

Check the company website frequently so you're aware of available positions, and be prepared to apply when you find openings that are a good fit for your skills and experience.

Federal Jobs

If you are applying to a federal agency, be aware that temporary employees often do not have the status that a permanent federal employee has. Also, the organization may not be able to easily convert you to permanent. You may have to compete for your job with others who have preference due to previous federal employment or veteran status.    

You may have filled out forms to apply for the job already, but a letter to the supervisor who will be hiring the permanent employees is a good introduction.

It shows you are serious about the request. This is especially true if you have been employed as a temporary worker for a number of months.

What to Include in Your ​Letter

Always include your contact information, including email and personal phone as well as business extension, if applicable. You want to ensure your employer has multiple ways to contact you.

List how long you have been employed in the temporary or contract position with the company, including job titles and departments. Your current supervisor or the hiring supervisor may not be familiar with where you have worked within the company and the skills you have used. You can cite jobs where you used similar skills to show that you have more experience.

Impress upon the hiring supervisor that you have already developed experience with their company. You are already trained, which will save time and effort after being brought to permanent status. Showing the hiring manager your skills can help you transition from a temporary role to a permanent one .

Here's an example of a letter requesting a transfer to a permanent position with an employer. Download the permanent position request letter template (compatible with Google Docs and Word Online) or see below for more examples.

Job Transfer Letter - Temporary to Permanent Position (Text Version)

Jerry Lau 123 Main Street Anytown, CA 12345 555-555-5555 jerry.lau@email.com 

May 6, 2021

Melinda Greene Marketing Manager Bimbles 123 Business Rd. Business City, NY 54321

Dear Ms. Greene,

It was with great interest that I learned that HR will be accepting applications for a permanent full-time Sales Associate in the Young Men's Department. I have been employed as a temporary seasonal employee since November. I am very interested in staying on at Casy's in a permanent position. Please accept my resume for review and consideration.

Before moving to Anytown last spring, I worked as a Sales Associate at Bimbles in Bigville for three years. My experiences included customer service, inventory control, and merchandise display.

Working at Casy's has been very rewarding, and I would appreciate the opportunity to become a permanent employee. I feel that both my previous experience and the commitment I have shown as a temporary employee make me an excellent candidate for the open position.

Best Regards, 

Signature (hard copy letter)

This is an example of a contract to permanent position letter.

Edward Rodriguez 123 Main Street Anytown, CA 12345 555-555-5555 edward.rodriguez@email.com

Bradford Janning Marketing Manager ABCD Company 123 Business Rd. Business City, NY 54321

Dear Mr. Janning, 

As you are aware, I have been a contract worker for the ABCD Company for the last two years. I am very interested in the permanent marketing position that was recently listed on the company website.

Before moving to Anytown last spring, I worked in marketing for Amadorn Associates, where I was responsible for digital, print, and social media for the corporation. In a role similar to the posted position, I performed market research, analysis, and reporting to assess the success of our campaigns.

Working at ABCD has been rewarding, both professionally and personally, and I would appreciate the opportunity to become a permanent employee. I feel that my previous experience and the commitment I have shown as a contractor make me an excellent candidate for the open position.

I have attached my resume for your review and consideration.

If I can provide any further information, please let me know.

Best Regards,

Edward Rodriguez

USAJOBS.gov. " Federal Employees ." Accessed May 6, 2021.

USAJOBS.gov. " Veterans' Preference ." Accessed May 6, 2021.

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Transfer Application

Last Updated On March 18, 2020 By Letter Writing Leave a Comment

A transfer letter can be written in a working or educational environment. Some companies have several branches and offer transfer options to their employees. An employer may need or require to transfer to another location due to personal, work or family reasons.  A transfer application letter is written by an employee who wants to relocate from his/her current job location. 

Some companies require employees to fill out transfer application forms in addition to the transfer letter. It can be addressed to the human resource, the employer, or relevant authority in a company. A student can also write a transfer letter to relocate to another school for a given reason.

A transfer application letter is a formal notification to the relevant party of the reason for moving to a new location. This letter is important for documentation of the request for future reference. Such a letter helps the employer inform the employee of the possibility of approving the request so that proper arrangements can be made to ensure a smooth transition.

Tips for writing a transfer application letter

• Express appreciation to the employer for the time you have been working
• Describe your value to the company
• Explain sincerely why you want the transfer
• Address the letter to the relevant authority
• Use professional and polite language
• Ensure that the content is formal
• Be brief and concise

Transfer Application Templates

To transfer from one work station to another, you must inform your employer in a formal letter. Here are a transfer application letter template and sample letters for guidance.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________ the parent of ____________ a class ____________ student in your school ____________. I wish to express my appreciation for the support you have given to my child for the ____________ years he has schooled here. The staff have also been dedicated in their work to help the students do well in school.

I hereby write to apply for a transfer of my child ____________ admission number ____________. I have got a new job in ____________ and I will relocate with my family by ____________. Since he is young and cannot be left alone in the city, I have decided to relocate him to a school near my new office.

I have discussed this issue with the class teacher so that the arrangements for transfer can begin. Kindly find the dully filled transfer application form for your reference. Please grant a transfer to ____________ so that we can finalize the travel arrangement by the latest ____________. I will highly appreciate your positive response.

Thank you in advance for your consideration.

Yours faithfully,

(__________________)

From, __________ __________ __________ __________

Date: _____ (Date on Which Letter is Written)

To, __________ __________ __________ __________ Subject: Transfer Application Letter. Respected ____(Sir/Madam),

I,____ (name), am working for your company, _____(name of the organisation), as a _____ (designation). With this letter, I wish to convey my request to you for a transfer at our ___(desired branch name) branch. This is because I am ___(reason) and ____(reason) is in the vicinity of the ____(desired branch name). I have made quite a few good memories and befriended all of my colleges at the current office branch. I will miss them dearly. I can’t help the circumstance. I have no other option but instead work at the ___(desired branch name). I solemnly swear to show the same performance as I have demonstrated here. I wish you will consider my request for this transfer and do the needful in anticipation of a favorable reply.

Thanking You.

Yours Sincerely, _____(signature). _____(name).

Transfer Application Samples

When your company is large enough for a transfer option, you can write a letter to request relocation. Have a look at our free transfer application letter that will help you write a polite request.

Ray Golden,

35 Chapel Lane

Murrells Inlet, SC 29576

United States

Date:____________ (Date on which letter is written)

Kristie Atkinson,

Brookhouse Secondary  

16 Mayfield Lane

Yorktown Heights, NY 10598

Sub; Request for transfer

Dear Madam Atkinson,

I am a student at Brookhouse Secondary school in my first year. I hereby write this letter to apply for a transfer to the Starts Secondary school in New Jersey. My father has been offered a leadership position in the local government of New Jersey and he has accepted the offer. My family will now relocate hence my request for a transfer.

Since I joined this school, it has been my home. This school has offered me an opportunity to realize my academic abilities as well as my skills in other extracurricular activities. I wish to express my sincere gratitude to the teachers and other staff for their support.

I have returned all the school materials I had borrowed to the school library. Kindly issue me with a transfer certificate with my name Ray Golden, admission number BSS/01/27943. Please provide the transfer at your earliest.

Thank you in advance. 

Yours Sincerely,

 Ray Golden

From, Niti Agashe, 1A, F-94, Fantasia Business Park, Thane, Maharastra, 400703.

Date: 20 March 2017.

To, Dhenuka Bhatti, AMEC Enterprise, 1, Kisan Nagar, Mumbai, Maharastra, 400604.

Subject: Transfer Application Letter.

Respected Sir,

I am writing to formally request a transfer for considering, from my position at the current branch to a similar position of the company located in Thane. My family is experiencing some difficulties which require me to be in closer proximity to them. I enjoyed working here at the Mumbai branch for the past five years, and appreciate the knowledge I have gained. I have held several positions at AMEC Enterprise, which gave me an excellent overview of how the company operates.

I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in Thane branch. While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in Thane city. Along with the letter, I’m enclosing my updated resume.

Thank you for your consideration and hope for a prompt assistance in this matter. If you need any additional information, please get in touch in me.

Sincerely, Niti Agashe.

Transfer Application Email Formats

To move to a new work location, you must notify your boss of your decision in good time. Check out our transfer application letter in an email format that will help you write a professional request.

Dear Mr. Yates,

I am Sonya Kaufman, an employee with Cybernet Tech in the department of information technology. I have worked with your company for four years and it has offered me the best working environment to improve my skills. The period I have worked here has given me experience in new technologies in my profession and enabled me to interact with colleagues.

I hereby write to apply for a transfer to our new branch in New York. I believe this is going to be a great experience and I am up to a new challenge. Since the company has grown and looking to develop new software in the new branch, I want to be part of this dream. My work here and experience have equipped me to handle new responsibilities.

Additionally, my family lives in New York and this transfer will bring me closer to them. I assure you that this will not affect my job performance in any way. I will continue to be productive in the new office to achieve the objectives of our esteemed company.

Kindly find the transfer application form attached herewith for your reference. Please grant me a transfer to our new branch. 

Warm regards,

Sonya Kaufman

(Sir/Madam),

I am writing to request consideration for a transfer from my position at ___(branch name) to a similar position at the ____(company) located in ____(city branch name). My family is experiencing some difficulties which require of me to be in at a close proximity to them. I have enjoyed working here at ___(branch name) for the past ____(working years), and appreciate the experience I have gained. I have held several positions at ___(company name), which has given me an excellent overview of the company’s operations.

I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in ____(city branch name). While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in the ___(location). Along with the letter, I’m enclosing my updated resume.

Thank you for your consideration and hope for prompt assistance in this matter. If you need any additional information, please contact me.

A transfer letter can be written by a student, an employee or parent who wants to relocate their child to a new school. This letter is important to inform the relevant party of the intention to transfer to a new position or location. In this letter, one should describe precisely the reason for the request, use formal content and polite language addressing it to the relevant authority.

Related Letters:

• Sample Loan Application Letter
• Sample Scholarship Application Letter
• Transfer Letter
• Change in Address Application Letter
• Job Transfer Letter
• Transfer Request Letter
• Property Transfer Letter
• Appraisal Transfer Letter
• School Transfer Letter
• Business Transfer Letter
• Employee Transfer Letter
• Confirm a Transfer, Promotion, or Relocation Assignment
• Acknowledgment Letter of Notification of Lease Transfer
• Marriage Leave Application Letter
• Application Letter to Bank Manager
• Corporation Application Letter
• Receptionist Application Letter
• Job Application Letter
• Application Letter by Fresher
• Application Letter for Referral
• Business Application Letter
• Credit Application Letter
• General Application Letter
• Good Application Letter
• Letter Of Intend Application

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Internal Transfer Letter Sample: Free & Effective

My career has involved numerous internal transfers, sharpening my self-presentation and internal communication skills. In this guide, I’ll share key insights on crafting effective internal transfer letters, essential for career development and achieving professional goals.

Key Takeaways

• Purpose of an Internal Transfer Letter : Understand why you’re writing this letter and what you aim to achieve.
• Personal Experience Tips : Leverage your unique insights and experiences within the company to tailor your message.
• Structure and Content Guide : Follow a step-by-step format to ensure your letter is clear, compelling, and professional.
• Template for Success : Use the provided template as a starting point, customizing it to fit your specific situation.
• Common Questions Answered : Get answers to typical concerns and queries about writing an internal transfer letter.

Step-by-Step Guide to Writing Your Internal Transfer Letter

1. start with research.

Before you even start writing, understand the role you’re applying for and how your current skills and experiences align with it. This initial step is crucial for tailoring your letter to the specific position and department.

2. Formal Greeting

Address your letter to the appropriate person, typically your current manager or the HR department, depending on your company’s policy for internal transfers. Use a formal salutation, such as “Dear [Manager’s Name],”.

3. Introduction

Begin with a concise introduction stating your current position, how long you’ve been with the company, and your interest in the internal position. This sets the stage for your request.

4. Express Your Reasons for Transferring

Clearly articulate why you’re interested in the new position. Is it for professional growth, a change in career direction, or personal development? Be honest but professional.

5. Highlight Your Contributions and Achievements

Trending now: find out why.

Use this section to showcase your achievements in your current role, emphasizing skills and experiences relevant to the position you’re applying for. This is where your unique insights and experiences within the company can make your application stand out.

6. Explain How You Can Add Value

Discuss how your transfer can benefit the company. Highlight your understanding of the company’s goals and how your skill set aligns with them. This demonstrates your commitment to the company’s success beyond personal advancement.

7. Professional Development

Mention any courses, workshops, or certifications you’ve completed that are relevant to the new role. This shows your initiative in preparing for the transition.

8. Conclusion

Conclude your letter by expressing your willingness to discuss the transfer in more detail and thanking the reader for considering your request. Provide your contact information and sign off formally.

9. Proofread and Edit

Before sending, thoroughly proofread your letter for any errors and ensure it’s professionally presented.

Personal Experience Tips

• Timing is Everything : Consider the timing of your transfer request. It’s often best to apply after completing a major project or during a period of positive performance reviews.
• Maintain Professionalism : Even though you’re applying within the same company, maintain a high level of professionalism as if you were applying to a new company.
• Be Prepared for Any Outcome : Be open to discussions and feedback. If your transfer request is not approved, seek feedback and use it as a learning opportunity.

Internal Transfer Letter Template

[Your Name] [Your Current Position] [Date]

Dear [Manager’s Name],

I am writing to express my interest in the [Position Name] within [Department Name]. Having contributed to [Your Current Department] for [Time Period], I am eager to apply my skills and experiences to a new challenge within our company.

In my current role, I have achieved [Briefly Describe Achievements], which I believe positions me well for this new opportunity. My understanding of our company’s goals, coupled with my skills in [Relevant Skills], makes me confident in my ability to contribute positively to [New Department].

I am particularly drawn to this position because [Reason for Transfer]. I am excited about the opportunity to [How You Plan to Add Value in the New Role].

Thank you for considering my application. I am looking forward to the opportunity to discuss this exciting possibility further.

Sincerely, [Your Name]

Writing an internal transfer letter is a significant step in your career development within an organization. By following these guidelines and utilizing the template provided, you can craft a compelling letter that showcases your strengths, aligns with your career goals, and demonstrates your commitment to the company’s success.

Remember, every internal transfer is an opportunity to grow both personally and professionally, so approach it with positivity and professionalism.

I’d love to hear about your experiences with internal transfers or any additional tips you might have. Please share your thoughts and questions in the comments below!

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Securing a job in today’s competitive job market is pretty challenging, a well-written job application letter can make all the difference in landing a dream job. It serves as your first introduction to your potential employer and offers a valuable opportunity to showcase your qualifications, skills, enthusiasm, and suitability for the role.

To explore the ins and outs of writing a job application letter, and how to make a strong impression with it, check out this blog. This blog will show you how to write an exceptional job application letter that will help you stand out from the competition.

A job application letter is commonly referred to as a cover letter. This letter of application is a document that is sent along with your resume when you apply for a job. Its main purpose is to introduce yourself to the potential employer or hiring manager, providing an opportunity to present your skills, qualifications, and experience that are relevant to the job you’re applying for. Additionally, it aims to persuade the hiring manager to consider you for the role. 

Therefore, a strong job application letter serves as your ultimate gateway to your dream job.

• Components of a Job Application Letter

To draft an outstanding application you need to follow the right step to write a letter. Therefore, here are the key components that you should follow:

Include your contact information and the date at the top of the letter, followed by the employer’s contact details.

Begin your letter with a formal greeting to the hiring manager. It’s best to address the letter with the name of the hiring manager. For this, it’s advisable to call the company and ask for the hiring manager’s name as it would look professional. Alternatively, use a generic salutation like “Dear Hiring Manager”.

Craft a standout introduction to build that positive impression from the start of your letter. Your introduction should highlight your relevant skills, experiences, and achievements that make you a suitable candidate for the job.

Highlight what value you can bring to the company with this position. Talk about why you’re the perfect fit for the job; this way, you can showcase your professional skills and stand out from other applicants.

Express your enthusiasm for the position and reiterate your interest in the opportunity. Also, thank the employer for considering your application. End the letter with professional closing for example: “Yours sincerely”, “Best regards”, or “Thanks for your consideration”, followed by your name and signature.

Read More: All You Need to Know About Resume Headlines – With Example

• Tips on How to Write a Job Application Letter

Customize your application letter for the job; formally, it’s best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.

Show your understanding of the company and its values in your application letter as this shows that you are aware of what the company does, and your genuine interest in the position.

Though you have a lot to say and express in your letter, do not go over the board, keep it concise and to the point, focusing on key skills and experiences that align with the role.

It sometimes happens that the hiring manager may not read the entire letter but rather would just find the relevant keywords that match the job requirements. Additionally, incorporating keywords will also help your application stand out to applicant tracking systems (ATS).

Finally, once you have drafted your outstanding job application letter, give a quick check on the grammatical errors to ensure the letter is professionally well formatted without any blunders.

• Best Job Application Letter Format (Example Templates)

Subject: Application for the Role of [Job Title] at [Company Name]

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. As a recent graduate from [University/College Name], I am excited about the opportunity to contribute to [Company Name] and grow both personally and professionally.

During my academic studies, I developed strong skills in [relevant skills or coursework]. I am particularly drawn to [specific aspect of the company or job description] and am eager to apply my knowledge and enthusiasm to support [Company Name]’s goals.

I am highly motivated and detail-oriented, and I possess excellent communication skills. I am confident that my academic background and passion for [industry or field] make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of [Company Name].

Best regards,

[Your Name]

Subject: Job Application for [Job Title] Position at [Company Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as listed on [where you found the job posting]. With over [number of years] years of experience in [relevant industry or field], I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role at [Current Company], I have successfully [mention key achievements or responsibilities]. These experiences have equipped me with strong skills in [relevant skills or competencies], including [specific skills mentioned in the job description].

I am particularly drawn to [specific aspect of the company or job description], and I am confident that my background in [relevant experience or industry] aligns well with the needs of [Company Name].

Thank you for considering my application. I am eager to further discuss how my qualifications and experiences can contribute to the continued success of [Company Name].

Yours Sincerely,

Subject: Expressing Interest in [Job Title] Position at [Company Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in [relevant industry or field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly mention key responsibilities or achievements]. These experiences have honed my skills in [relevant skills or competencies], and I am eager to apply them to drive success at [Company Name].

I am particularly impressed by [specific aspect of the company or job description], and I am excited about the opportunity to collaborate with the talented team at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing how my background and expertise align with the needs of your organization.

Read More: Resume Headline For Freshers: 30+ Examples and Tips

Now that you’ve reached the end of this article, you understand that a well-written job application letter can significantly enhance your chances of securing an interview with your dream company in this challenging job market. Therefore, follow these tips, key components, and templates to draft a successful job application letter that impresses your hiring manager. With the right approach, you’ll be one step closer to your next career opportunity.

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