how to write an application letter without qualifications

What Is a Cover Letter?

Can you write a cover letter with no experience, how to write a cover letter with no experience in 5 steps, when you’re done writing your cover letter with no experience, frequently asked questions, final thoughts, cover letter examples with no experience (with templates to use).

Updated November 20, 2023

Unsure about how to write a cover letter with no experience? Sometimes, the best way to grasp the concept is through practical examples.

Composing a cover letter can be a daunting task, especially when you lack work experience. However, there are effective strategies for showcasing your pertinent skills or accomplishments that can pique the interest of the hiring manager. Articulating how your skills can contribute to the employer's needs is the key to setting your cover letter apart from the competition.

In this guide, we delve into the art of crafting a cover letter with no experience, providing you with a template and a real-life example to aid you in constructing a compelling cover letter with no experience.

When you apply for a job, it is best practice to include a cover letter, along with your resume and/or application form.

If you are interested in how to approach writing a cover letter when you have no experience, read on for tips, advice and examples.

A cover letter is a letter that you send to potential employers when you are applying for work or enquiring about job vacancies. It is usually accompanied by your resume.

You might write a physical cover letter or send one electronically as an email or as a separate file, such as a PDF. Your cover letter needs to include your contact details and some information about the job you are applying for, why you want it and why you are a good fit for the role.

A cover letter is an initial chance to showcase a bit of your personality, interests and work ethic to your potential employer.

You may be asking yourself ‘How do I get hired with no experience?’ – the answer is simple:

A well-written cover letter will help you to stand out from other applicants and persuade the hiring manager to take a chance on you.

If you are new to the world of working for a living, you will likely be wondering how to write a cover letter with no experience and whether you need a cover letter to complement your resume at all.

The short answer is yes , you certainly do.

If you lack direct experience, it is true that it may be more difficult to think of relevant and persuasive information that may help to win the hiring over and secure an interview.

However, the chances are that you do already have some experience, even if it has not been directly gained from the workplace.

Most jobs require you to have strong organizational skills , so you could mention a time when you organized an event within your school, at church or within your community.

If you are trying to draft a no experience retail cover letter, you could talk about how you love fashion and helping people find the right color combinations to make them look and feel good.

Teamwork is vital to most job roles and is a key skill that managers look for in recruits. You can demonstrate your ability to work as part of a team in sports that you play or tasks that you have completed with classmates.

Many jobs require cash handling or other types of payment transactions to be performed accurately.

If you have strong numerical reasoning skills, this makes you a good candidate and you should find a way to mention this; perhaps you recently excelled on a test or have won an award for math.

Cover Letter for Job with No Experience: What to Include ?

When applying for a job, your cover letter will often vary depending on the position. However, there are some basics to keep in mind that every cover letter should have.

Later on in the article, you will find some short cover letter examples with no experience.

However, you should always include the following core elements in your cover letter:

Your Name and Contact Information in the Header

If you are shortlisted for an interview, the hiring manager needs to know how to contact you.

Don’t rely on them extracting the information from your resume – they might get hundreds of applications so make it easy for them to get in touch.

At a minimum, you should include a cell number, email address and city/town, if not your full address.

A Friendly Opener/Greeting

Keep it professional. You will usually open with ‘Dear (insert name of hiring manager)’, assuming that you know it.

In some circumstances, you may also write ‘Dear Sir/Madam,’ or ‘Dear Hiring Manager’.

You can check the job advertisement for details on who to address your cover letter to.

Mention the Position That You Are Applying For

If you are responding to an ad for a job vacancy, you should mention the job title that you are applying for.

You might be writing an no experience entry level cover letter, simply enquiring if there is anything at all available.

In this case, you can list a few relevant jobs that the company may have, for example ‘I am writing to enquire if you have any jobs available as a server, dishwasher or cashier’.

A Clear Paragraph Structure

Your cover letter should be coherent and clear. If it is jumbled, rambling, too long or makes no sense, it is likely to be cast aside.

A Professional Conclusion

As you come to the end of writing your cover letter with no experience, you will want to conclude it and sign off in a professional way.

Thank the person reading for taking the time to read it and sign off with either ‘Yours sincerely’ and your name or ‘Kind Regards’ and your name; the former being more professional, the latter more friendly.

In addition to the advice above, whether you are an experienced professional applying for a new role or writing a cover letter with no experience, you should always keep in mind the following:

• Use a sensible font – Preferably the same font that you have used on your resume, in black text on a white background. Avoid bright colors, emojis or clip art.
• Your cover letter should look clear and professional – A greeting at the start, a few paragraphs of text and a sign off at the end. Additionally, make sure there is a line break between paragraphs: more white space makes it easier to read.
• Check your spelling, punctuation, and grammar – Failing to do this might make you appear to lack attention to detail.
• Use a professional (but friendly) tone and correct wording – Avoid slang or abbreviations.

During your career, there may be a time when, although you have work experience, you decide to apply for a position in a completely new industry and will have to write a cover letter for your application.

In this instance, you may wonder how to approach writing a cover letter with no direct experience. You should focus on your transferable skills, which might include:

• Organization
• Good communication – Verbal and written
• Timekeeping
• Solid work ethic
• High standards
• Problem solving

These skills are highly sought after across the board and are benchmarks of a good employee.

Below is a guide on how to write a cover letter with no experience in 5 simple steps.

In the next part of the article, you will explore some cover letter examples with no experience.

Step 1 . Read the Job Posting Carefully

If you are sending a cover letter with no experience in response to a job advertisement, make sure to read and review the original advert carefully.

While you write, keep checking that your letter aligns with the job posting and that you sound like the ideal candidate (as far as possible).

This will also help you to prepare for questions once you reach the interview stage .

Step 2 . Research the Company You Are Applying to and the Job Role That You Want

It is important to know the company that you are applying to and to be able to talk about what it is they do and possibly how their goals or values align with yours. Remember, the purpose of your cover letter is to demonstrate that you are the right person for the role and a good fit for the company.

Step 3 . List Your Relevant Skills and Accomplishments

You may not have direct work experience, but it is highly likely that you will have gained some important transferable skills throughout your life, education or extra-curricular activities.

In particular, try to think about how you can demonstrate key skills that all jobs require such as organization, good timekeeping and a good work ethic. Hiring managers always like to hear about a time you overcame an obstacle or solved a difficult problem.

Step 4 . Discuss How You Fit the Role

Try to make yourself sound like the ideal candidate for the role (without being overtly untruthful) and, even better, try to convey how the role fits with your aspirations for the future.

Even if you are applying for an entry level position to help you through school or college, try to talk about how you want this valid work experience and strive to work your way up the ladder after learning key skills that only an entry level role could offer.

Step 5 . Directly Ask for an Interview Opportunity

In your cover letter, you can appeal directly to the hiring manager or business owner and say that you are looking forward to discussing the job role further at interview stage . This shows that you are a genuine and serious candidate.

Cover Letter Examples with No Experience

You will want to adapt and personalize your no experience cover letter depending on the role you are applying for, but you can use the below some cover letter examples with no experience for inspiration.

Here, you’ll find a cover letter with no experience samples.

Cover Letter Template with No Experience – Generic Sample

Your name Your contact info [Address, cell phone and email address] Date [optional] [Employer’s Name/Business Name] [Employer’s mailing address] Dear [Name of hiring manager] I am writing to express my interest in [insert name of role]. During my time at [Name of school/college], I have won several awards/organized events, etc., and I am currently working towards [insert relevant credentials]. I have an [X] GPA. The job role for [insert job title] at your company especially caught my eye because [list a couple of relevant skills that show you fit the role well]. I am very keen to build on my skills in [X] and feel that this role could help me to utilize my talents and develop my skills further. Thank you for taking the time to read my letter, and I look forward to discussing the job with you further at the interview stage. Your sincerely, [Your signature (optional)] [Your name]

Cover Letter for Receptionist with No Experience – Sample

Karly Simpson 555 666 4231 [email protected] Simone Batts Jade Tanning and Beauty Memphis, TN. Dear Ms. Batts, I saw that you have an opening for a receptionist at your beauty salon, and I would like to apply for the role. I realize that you will want someone who is friendly, organized and reliable – luckily, I am all three! During my time at Central High School I have mastered all aspects of using Microsoft Office and even won an award as part of our Girls Can Code program for some of my IT work. I am highly organized and love working with computers and all kinds of tech. I know how valuable reliability is; I think I can show my commitment to reliability with the fact that I hand in all of my work on time and have not been marked late or absent once all semester. I love helping others and have given up my Saturday mornings for the last year to coach my cousin’s softball team, leading them to their first-ever win, which was so exciting. This is soon coming to an end, giving me greater availability for work. I am also passionate about fashion and beauty and have had my nails done several times at your store in the past – I am really looking forward to being part of the team and helping you all to stay organized and offer the best customer service possible. Looking forward to talking this through further at the interview stage. Yours Sincerely, Karly Simpson

Cover Letter for Internship With No Experience – Sample

If you need to write a cover letter for an internship with no experience, you can use the above information, but rather than talking about the job role, you would mention an internship at the company.

You would then go on to spend some extra time discussing why you want to do your internship at that particular place.

You would need to sell yourself to make the company want to accept you over all of the other potential interns.

Consider mentioning how you could save the company money or improve their productivity: quantify this if possible.

I have been working on an app that could reduce admin costs by at least 10% by offering customers the chance to schedule repeat orders where they are not locked into a contract and can pause at any time. After studying your website, I feel that this could potentially benefit your business model.

Remember not to lie – if shortlisted for an interview, you may be expected to have some tenable numbers and projections ready.

You would open and sign off your internship cover letter with no experience in the same way as in the other examples.

To see an example in practice, you can search for ‘cover letter sample for students with no experience’ online.

Here is a full example:

[Your Name] [Your Address] [Email Address] [Phone Number] [Date] Dear [Recipient's Name] I am writing to express my strong interest in an internship opportunity at [Company Name]. As a [current or recent] [college/university] student majoring in [Your Major], I am eager to apply my skills and knowledge in a practical setting that aligns with my career aspirations. While I may not have direct experience in the field, I am a highly motivated and ambitious individual with a strong desire to learn and contribute to [Company Name]. After extensively researching your company and its values, I am particularly drawn to [Company Name]'s innovative approach to [specific aspect of the industry]. The opportunity to be part of a team that drives positive change and creates innovative solutions greatly appeals to me. During my academic journey, I have acquired a solid foundation in [relevant coursework or skills]. Additionally, I have been actively involved in [mention any extracurricular activities, clubs, or projects relevant to the internship]. Through these experiences, I have developed exceptional [specific skills or qualities] that I believe will enable me to make a valuable contribution to your organization. Moreover, I have recently been working on a personal project that could potentially benefit [Company Name]. I have developed an app that offers customers the flexibility to schedule repeat orders without being locked into a contract, thus allowing them to pause their orders at any time. By implementing this app, I believe that [Company Name] could reduce administrative costs by at least 10% while enhancing customer satisfaction. The potential impact of this innovation on your business model further fuels my enthusiasm to be part of your team. I would be delighted to contribute my dedication, strong work ethic, and enthusiasm to assist [Company Name] in achieving its goals. The opportunity to work alongside experienced professionals in a supportive and challenging environment would provide me with invaluable knowledge and growth. Enclosed is my resume, which provides additional details about my qualifications. I would welcome the opportunity to further discuss how my skills and passion align with the goals of [Company Name] during an interview. Thank you for considering my application. Yours sincerely, [Your Name]

Once you have a draft cover letter that is almost ready to send, you should pause and check it over for the following to make sure it is of the highest standard possible:

Always proofread your work for any spelling , grammar or other errors – attention to detail is key if you want to stand out from other applicants, even for an entry-level role.

Check you have included a mention of your relevant skills . This will get easier once you have experience, however, you need to try to highlight at least a couple of relevant skills (even if they are not workplace-related) and link these back to the role in question.

Save it in the correct format . Most companies like files sent as PDFs, but in some cases another format may be suitable, such as a Microsoft Word document or a Google Doc. Sometimes you might send a cover letter in the body of an email or even as a physical piece of paper. Whichever format you use for your no experience cover letter, it should be professional, clear, and well written.

Delete any unnecessary information . Your cover letter should be concise with just the relevant details included. Hiring managers do not have the time to read your full life story or read any unnecessary filler words or information.

Do I need a cover letter for my resume if I have no experience?

You should always include a cover letter along with your resume even if you have no experience. Your cover letter can help to highlight why you are deserving of an interview over other candidates and why you are a good fit for a vacancy.

What is the best way to start a cover letter with no experience?

You should begin your cover letter with a friendly but professional opening such as ‘Dear (name of hiring manager),’ followed by an opening paragraph that mentions the role you are interested in and why.

How likely is it for my cover letter with no experience to be considered by the employer?

A professional-looking and well-written cover letter can help you to get noticed by an employer even if you have no experience. Most employers will understand that everyone has to start somewhere.

How long should my cover letter be?

Your cover letter needs to cover key information such as your name and contact details, relevant skills and why you are a good fit for the job role, but it should be short and without unnecessary information. Your cover letter should ideally be only a few hundred words long and fit onto a side of 8.27 by 11.7 inch piece of paper.

Where can I get more samples of cover letters with no experience?

You can search for ‘cover letter examples no experience’ online, including a ‘cover letter sample for students with no experience’ or ‘how to draft an internship cover letter with no experience’.

How do I end a cover letter with no experience?

Whether you have experience or not, you should write a short and professional cover letter. The final sentence should thank the person reading for their time and mention that you look forward to speaking to them further at the interview stage. End with a sign off such as ‘Yours Sincerely’ or ‘Kind Regards’ followed by your name.

Can I lie on my cover letter if I have no experience?

It is not a good idea to lie when you are applying for a job on your cover letter or resume .

Often, you will be found out and this can lead to your job offer being withdrawn. Instead of lying on your cover letter, consider applying for jobs that fit with your goals and skills.

How do I get hired with no experience?

To get hired with no experience, you should show that you are a willing and able worker. Send a well written and professional looking resume and cover letter that highlights your skills, experience and achievements. If you lack experience, don’t let this put you off, everyone has to start their career somewhere.

Should I apply for a job if I don’t meet all qualifications?

If you have seen a job that you really want but do not meet all of the qualifications, you should go for it.

Use your cover letter as an opportunity to persuade the hiring manager to take a chance on you. Showcase yourself as a potential asset to the company and mention how you are willing to work towards any further qualifications needed whilst on the job.

Writing a good cover letter is arguably even more important when you have no experience. Your cover letter is the first opportunity you have to showcase yourself in the best light and give the hiring manager the confidence to take a chance on you.

Use your cover letter to demonstrate your skills and aspirations and follow the steps above to help you to create a succinct, persuasive and successful cover letter.

Remember, at some point everyone had to take the first step in their career. Write your no experience cover letter with charisma and confidence and aim to persuade anyone who reads it that they would be missing out if they failed to secure you as an employee.

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How to Write a Cover Letter with No Experience in 7 Steps (+Examples)

• Julia Mlcuchova , 
• Updated December 19, 2023 13 min read

You're probably thinking "how on earth to write a cover letter with no work experience!"

Whether it be applying for entry-level jobs or internships, we often think of cover letters as the necessary evil . But when the “previous work experience” section of your resume remains empty, a well-written cover letter can actually be your best friend.

Knowing how to write a cover letter with no experience is definitely a great skill to have, especially when you're new to the job market.

If this scenario resembles your current situation all too well, you're in the right place. The following article will help you overcome this initial hurdle and launch a successful career in the industry of your choice. 

In this guide you'll learn: 

• What is a cover letter and why it matters; 
• Step-by-step guide on how to write one;
• What mistakes to avoid;
• Discover c over letter with no experience examples.

Table of Contents

Click on a section to skip

What is a cover letter and why bother at all?

How to write a cover letter with no experience in 7 steps, step 1: do your research, step 2: catch their eye with a recognizable header, step 3: start with appropriate salutation, step 4: hook them with your first paragraph, step 5: show them what you bring to the table, step 6: finish in a memorable way, step 7: say goodbye (professionally)., final tips for how to write a cover letter with no experience, key takeaways: how to write a cover letter with no experience.

In short, a cover letter (not to be mistaken with motivation letter ) establishes the first contact between you and the hiring manager . Unlike a resume, which is more concerned with facts and figures, cover letter allows you to showcase your personality and individuality. It gives you a unique opportunity to stand out from the other applicants.

The million-dollar question is – how to get noticed if you can't impress them with any previous work experience?  

Well, you can still charm them with your enthusiasm, passion for the role, your interest in their company, as well as your desire to learn and grow professionally.

Not to mention all the knowledge you've acquired during your studies!

Also, don't underestimate the transferable skills you've picked up along the way either.

The point of a cover letter is to persuade the hiring manager that you can handle the workload and become a valuable member of their company . 

That's why hiring managers should find answers to the following questions in your cover letter:

• Who are you? 
• Why are you interested in working for their company?
• Why are you the best fit for the job opening?
• How can you enrich their company?

In order for a cover letter to be truly effective, it has to be persuasive but not too pushy; confident but not arrogant; composed but not too casual.

It's not exactly simple. But that's why you're reading this guide, wink.

Following these steps on how to write a cover letter with no experience will make it much easier. 

Firstly, have a look at their LinkedIn , their website, or any mentions on social media. - What recent achievements or milestones has the company celebrated? - Who are the key players in the company, and what can their backgrounds tell you about the company's culture? - And how does the company position itself in terms of innovation and industry trends?

Place your contact information ( including: your name; professional email address; phone number; link to your web page/portfolio/social media accounts if relevant) in the top section of your cover letter. Make sure these visually stand apart from the rest of the text.

If you can find the name of the hiring manager, simply greet them with “ Dear [full name] ,” or “ Dear Mrs/Mr [last name] ,” . If not, you can address the letter more generally to “Dear Hiring Manager,” or “Dear Recruitment Office,” .

There are three ways to do this if you have no previous experience yet: 1. Point to your academic achievements. 2. Name-drop a person the recruiters will know. 3. Share a personal story. Relevant to the job, of course.

Even without work experience, you still have a lot to draw from. Focus on your: - Academic achievements - Relevant coursework - Dissertation project - Extracurricular activities - Certificates - Volunteering - Membership in relevant societies

This is where you put your company research into practice. Show your affinity to this particular company.  When did you first hear about the company? What made you interested? Were you impressed by their latest achievement or venture? Was it your dream job for a while perhaps?

Finally, in the closing statement you should: 1. Reiterate your desire to work for the company, 2. Thank the hiring manager for their time and consideration, 3. Include a call for action, 4. Sign off professionally.

Now, let's look at each step more closely and include some examples of cover letters with no experience along the way.

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Before putting the metaphorical pen to paper, make sure to thoroughly research all about the company you're interested in. 

For example, visit their web page, LinkedIn, or social media profiles to learn about the company values and interests.

• What are the most recent projects the company's carried out?
• Is the company involved in any charity work?
• Are they interested in green energy? Sustainability? Cryptocurrency? 

Demonstrating knowledge about the company which goes beyond the scope of their work competences lets the recruiters know that you took the time to learn not only what the company does, but also what it stands for.  

Showing genuine interest and enthusiasm goes a long way. After all, recruiters want to hire people that will fit right in with other employees. Company culture matters!

Start your cover letter by listing your contact details :

• professional email address;
• phone number;
• link to your web page/portfolio/ social media accounts if relevant.  

Don't forget to also mention the company's contact information or that of its hiring manager. Just as if you were writing a regular letter. 

Make sure these visually stand apart from the rest of the text. Just by the first glance, recruiters must know how to reach you. 

Place your contact information in the top section of your cover letter like so:

This particular cover letter was created using one of Kickresume's cover letter templates , which does the work of visually separating a header for you.

Cover letter falls into the category of formal writing. This means that there are certain conventions to be observed – like greeting the recipient of your letter.  

Ideally, the name of the hiring manager will be mentioned in the job posting. But that's not always the case. Sometimes, you'll have to do a bit of detective work. To do that, visit the company's web page and search in the “management” or “personnel” section. Additionally, you can take a look at their LinkedIn profile . 

• If successful, simply greet the hiring manager with “ Dear [first name] [last name] ,” or “ Dear Mrs/Mr [last name] ,” .
• If not, you can address the letter more generally to “ Dear Hiring Manager ,” or “ Dear Recruitment Office ,” .

It’s always better to address the recruiters by their names . This establishes a personal connection between the two of you. It also helps you demonstrate your attention to details.

As mentioned before, cover letter is all about catching the attention of the hiring manager. This is especially true when it comes to the first paragraph of your cover letter .

Here, you should briefly introduce yourself and your interest in the position/company. 

So, make sure to hook the reader from the very beginning. There are several strategies to achieve this.

Let's have a look at three examples:

• Point to your academic achievements. Have you been awarded a prize/recognition for your academic performance pertaining to the job opening? If so, use it to your advantage! Consider this example: 

“As recipient of the Zaha Hadid prize for the best student project in the category of Urban Architecture, I´d like to bring my knowledge and passion for creating greener urban spaces to your team.”

• Name-drop a person the recruiters will know. For example, did you learn about the job offer from a person who's already working for the company? Alternatively, do any of your high school/college/university tutors have ties to the company (collaboration on projects or lectures)? Mention it! An impactful referral can be your golden ticket to land a job interview. Just remember to get their consent first. Here's an example:

“During my internship under Dr. Jane Smith, who frequently collaborates with your research team, I developed a keen interest in your innovative approaches to environmental biotechnology.”

• Share a personal story. If the above examples don't apply to you, don't be afraid to take on the role of a storyteller. Show your passion. Make it personal. Just read this: 

“My first introduction to the fashion world was a beautiful pair of quilted gray Tory Burch Reva ballet flats my mother bought when I was in middle school. It was from there I became hooked on the eclectic detailing and colorful prints that have branded Tory Burch as the highly revered American lifestyle brand it is today. Being that I owe my penchant for beautiful products to Tory Burch, you can imagine my ecstatic reaction when I saw the Summer 2016 Internship Program listed on your website.”

See how this applicant managed to compliment the company while also highlighting their love and dedication for the industry? If you were a hiring manager, wouldn't you want to keep reading and learn more about them?   

When it comes to the introductory paragraph, there really isn't just one correct way to do it. The choice is yours. Be creative; be yourself; be memorable. 

Normally, this is the part where applicants would present both hard and soft skills they'd acquired throughout their professional life. But what can you do? 

Even without work experience, you still have a lot to draw from. Focus on your:

• Academic achievements
• Relevant coursework
• Dissertation project
• Extracurricular activities
• Certificates
• Volunteering
• Or membership in relevant societies

Take a look at this example:

Cover letter with no experience example

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

What's so good about this cover letter with no experience example?

• Apart from outlining specific skills , this applicant manages to convey an image of a confident, passionate and highly motivated candidate.
• Next, their emphasis on self-taught skills , together with their pursuit of additional certificates, informs the recruiters about the applicant's willingness to continue learning beyond their studies.
• Moreover, their tendency to “ seek out projects ” outside of their comfort zone makes the applicant come across as proactive and conscientious.

This is exactly the effect your cover letter should have. 

But how to know what skills to focus on? 

Don't just start listing them at random. Keep the recruiter in mind.

Remember, the point of cover letter is not to present the hiring manager with EVERYTHING you can do. But rather to show that you can do exactly what they are searching for .

Here's how you do that:

• Review the job posting it and see what skills are the most sought after .
• Look at job postings for the same or similar position published by other companies .
• Search for any recurring phrases and keywords . 

Always try to connect your skills (hard and soft) to the target company's needs. Be deliberate! 

The last paragraph of your cover letter should show the hiring manager why working for their company is so important to you. Why them? 

This is when your initial research comes really handy! 

Show your affinity to this particular company . 

In this part, you can get personal again. For example, you can point out your shared interest in charity, volunteering, or sustainability. Establish a connection between yourself and the firm that goes beyond sheer financial gain. 

In other words, show that for you, it's not just about the work. Show that you are in harmony with the company's culture. And, of course, don't shy away from flattery.  

This applicant, for instance, made it crystal clear that working for CohnReznick has been their dream job for quite some time:

Cover letter with no experience example 2

To see more examples, browse through our cover letter examples database . 

If you came this far, there is just one last thing missing from your cover letter – a proper sign off. 

In the final statement you should:

• Reiterate your desire to work for the company. You can also restate the most important parts of your cover letter. But be brief.
• Thank the hiring manager for their time and consideration. Be sure to always remain grateful and humble. 
• Include a call for action. Express your desire for a personal meeting to discuss the next steps.
• Sign off professionally. Depending on how you greeted the recipient of your cover letter, you can sign off with either “ Yours sincerely ,” or “ Yours faithfully ,”. If you addressed the recruiter by their name, sign off with the former; if not, use the latter. 

If you want more inspiration, here are 8 more great cover letter endings .

• Use the right tone. Though tempting, refrain from trying to sound funny. The problem with humour is this – it's very subjective. You never know what the person reading your cover letter is like. Plus, you may come across as unprofessional.
• Proofread. Nothing can irritate hiring managers more than receiving a cover letter riddled with spelling mistakes and typos. If you don't proofread your text, recruiters won't see you as a serious candidate. Additionally, they'll get the taste of how bad your attention to detail really is.
• Don't be afraid of white space. The last thing recruiters want to see when opening your cover letter is a wall of text. Divide your text into smaller paragraphs – it'll make it more inviting and easier to digest.
• Length. It's important that your cover letter doesn't overstay its welcome. If it's too long, you are actively trying not to get hired. Resist the urge to write an essay. Keep your cover letter to one page, no more. Anything longer will only discourage the hiring manager from ever reading it.
• No job application is complete without a resume. Finally, even if you have no experience, creating a resume is vital. A resume, paired with your cover letter, forms a complete picture of why you are the ideal candidate for the job. Using our AI resume writer can make this process less stressful. 

Writing a cover letter without experience might seem daunting, yet it's an excellent opportunity to shine.

Firstly, use it to express your passion for the industry. Then, highlight your eagerness to learn and grow. Also, share any related studies or activities that showcase your interest.

Remember, it's less about listing achievements and more about demonstrating your enthusiasm and potential. In conclusion, a thoughtful cover letter can significantly impact your job application, even if you're just starting out.

Finally, while a well-crafted cover letter is crucial, there is something even more essential: a resume . Here's how to write the perfect no experience resume .

FAQ: How to write a cover letter with no experience

When work experience is sparse or non-existent, shift the focus of your cover letter. Instead of achievements and skills, emphasize your passion for the industry. Additionally, highlight any relevant educational pursuits, training, workshops, or even personal projects that align with the industry.

Here's how you write a cover letter with no job experience in 7 steps:

1. Do your research. Look at their website or LinkedIn profile. 2. Add a recognizable header including your contact info. 3. Start with appropriate salutation like Dear Mrs/Mr [last name] . 4. Hook them with your first paragraph.  5. Show them what you bring to the table (e.g. proactive nature). 6. Finish in a memorable way (get personal). 7. Sign off professionally.

Learn more in the ultimate guide which includes examples. 

1. My professional experience may be limited, but my commitment to learning and excelling is not. I am a quick learner, eager to contribute and grow in [industry/field]. I have demonstrated this through...

2. Despite lacking direct experience in the field, I possess a keen willingness to learn and a strong commitment to developing the necessary skills. My academic background and proactive approach to self-education have equipped me with a solid understanding of [industry/field], and I am excited to translate this into practical application.

3. I am aware that my professional experience is limited, but I am highly motivated to bridge this gap through hard work, continuous learning, and a dedicated pursuit of excellence in all tasks. My adaptability and passion for [industry/field] make me a quick learner, ready to contribute meaningfully to your team.

Here are 4 alternative ways to phrase "no work experience" in a more positive light: - My professional experience may be limited - While I am just beginning my professional journey - I am at the early stage of my career - As someone early in their professional path

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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• Cover Letters

Writing a Cover Letter Without Job Experience: Examples & Templates

Last Updated: July 3, 2023 Fact Checked

• Writing Your Letter
• Example Letter

This article was reviewed by Seth Hall and by wikiHow staff writer, Johnathan Fuentes . Seth T. Hall (ICF ACC, CLC, and MNLP) is a Certified Life Coach and Founder of Transformational Solutions, a Los Angeles-based life-coaching company that helps people achieve their toughest goals, find their own voice, and think outside the box. He has been a life coach for over 10 years, specializing in personal development, relationships, career and finance, and wellness. He has helped his clients break the negative cycles in their lives and replace them with a positive, proactive mindset. Seth believes that everyone has the potential to live a fulfilling and rewarding life, and works passionately to help them reach their full potential. With a deep understanding of how our minds work and the power of positive thinking, he encourages his clients to find their unique paths in life and find success on their own terms. He is a certified master practitioner of Neuro-Linguistic Programming, a featured co-author for WikiHow, and co-author of "The Mountain Method”, “The Happy Tiger”, and “The V.I.S.I.O.N.S. Program”. There are 8 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 3,214 times.

When applying for a job, a cover letter gives you a chance to impress a potential employer and convince them to interview you for the role. But what if you don’t have experience in the job you’re applying to? If you want it, go for it—but you’ll need to write your cover letter a bit differently. This guide explains how to write a cover letter when you lack relevant experience. We’ve even included an example letter and template for you to use on your own job hunt. Keep reading to persuade a recruiter to take a chance on you, all thanks to a great cover letter.

Things You Should Know

• Carefully read the job posting and research the organization thoroughly. Note any specific skills and qualifications required for the role.
• Explain why you are interested in the role. Discuss your skills and background, and describe how they are transferable to the job you’re applying to.
• Emphasize your talents, personality, work ethic, and other attributes that make you qualified for the job. Explain why the company aligns with your career goals.

Writing Your Cover Letter

• Make a list of your own skills, qualifications, and previous work experience that could be applicable to the job.
• For instance, if you’re applying for a teller position with a local bank, you can list previous customer service work, experience handling money, and your overall trustworthiness and work ethic.
• Visit the organization’s website to learn about their work. For a bank teller position, for example, you could learn about the specific financial products and services offered by the bank.

• You can also include your phone number and email beneath your mailing address, above the date.
• For a fancier look, center your contact information at the top of the letter, just as you would on a resume. If you do this, place the date on the left, two lines beneath your contact information.

• For example, if the recipient was a professor and department chair at a university, you could write “Prof. Emily Smith” followed by “Chair, Department of Physics” on the next line.
• Align this information to the left, two lines below the date.
• If you don’t know who will read the letter, exclude the recipient’s name and title. Be sure to put the organization’s name and address.

• Use a comma after a “Dear” greeting, such as “Dear Mr. Brown.” Use the recipient's name whenever possible since this makes your cover letter more personal.

• You could say “I’m writing to apply for the position of Instructor at Lotus Yoga Studio. I came across this opportunity on your website.”
• You could then add “I have practiced yoga for several years and would be excited for the opportunity to teach it to students.”
• If you learned about the position from a specific person, you can reference that person in your opening paragraph: “I was made aware of this opportunity by my close friend, Abby Smith, who was previously an instructor at your studio.”
• You don’t need to introduce yourself by name, as in “My name is Sofia Romero.” The recruiter will see your name at the top of the letter.

• Use keywords from the job posting that refer to specific skills. For example, “customer service,” “teaching experience,” or specific programming languages like “Javascript” could be keywords.
• If you’re a student, emphasize extracurriculars, leadership positions, and academic achievements. [6] X Research source
• If you’re applying for a math tutoring position for grades K-3, you could mention your academic performance in math classes. You could also discuss previous experience working with children, like babysitting or camp counselor roles.
• Discuss your temperament and work ethic too. For instance, you could say “I am patient, kind, and very comfortable working with groups of children in a learning environment.”

• For a sales job, you could say “I am very extroverted and thrive in fast-paced environments. I also enjoy the challenge of exceeding quotas. For these reasons, I believe I’m naturally suited for a career in sales.”
• You could also reference the company’s mission and values: “I am impressed by the quality of ABC, Inc.’s products and their commitment to their customers.”

• You could write: “I would welcome the chance to interview for this position. I believe my background and skill set make me an excellent fit for this role, and I see a future myself at ABC, Inc. Thank you for your time and consideration.”
• If you know the recruiter or their managers by name, you could thank them personally: “Please send my warmest regards to Ms. Rhodes and the rest of the team.”

• If you sign the letter, sign it in the space above your printed name.
• Make sure your letter fits on one page. If it’s too long, consider cutting down some of the paragraphs, but avoid altering the margins or making the font too small.

• Set the letter aside for a few hours or overnight, then read it again with “fresh” eyes. This makes it easier to catch mistakes.
• Have a friend or family member read the letter and offer feedback. Ask them if any sections were unclear or confusing.
• Check the job posting again to make sure you’ve covered everything. If you forgot to include something important, add it to the letter now, then proofread it again.

• Check the PDF after saving it to make sure the formatting is right. Check the spacing and font, and make sure the letter fits on one page.
• If you send the letter by email, include a subject line like “Re: Cover letter for Marketing Position with ABC, Inc.” Write a 2-3 sentence email introducing yourself. State the position you're applying for, mention the attached cover letter, and include your contact information.

Example Cover Letter

• Dana Robinson 12 5th Avenue Seattle, WA 98109 (555) 277-1771 [email protected] October 5, 2023 ABC Inc. 4500 West 57th Street New York, NY 10019 Dear Hiring Committee, I am writing to apply for the role of Sales Representative for ABC, Inc. I learned of this opportunity from the listing on your company’s website. I believe my strong communication skills, friendly personality, and experience in customer service make me a strong fit for this role. I am a recent graduate of South Seattle Community College, where I obtained an Associate’s Degree in Marketing. While completing my studies, I worked full-time as a Customer Service Associate for XYZ Pharmacy. In this role, I helped customers obtain medication and healthcare products that fit their needs. I also developed an understanding of our company’s financial goals, and learned that happy customers could boost our store’s profits. I feel this knowledge and experience would be directly transferable to the Sales Representative role with your company. I believe ABC, Inc.’s values and mission are strongly aligned with my professional goals. ABC values its customers, and your top-quality products and brand recognition and second to none. As someone who loves working with people, I would be honored to sell your products to customers and build ongoing relationships with suppliers and retailers. My outgoing personality and strong work ethic make me a natural fit for this kind of work. Most importantly, I see many opportunities to grow with ABC, Inc. as it expands its customer base nationwide. I would welcome the chance to interview for this position. I believe my skills, previous experience, and ambitions for the future make me an excellent fit. I also see a future for myself at ABC, Inc. and would be honored to join your team. Thank you for your consideration. Sincerely, Dana Robinson.

Blank Cover Letter Template

• [Your Name] [Your Street Address] [Your City, State & Zip Code] [Your Phone Number] [Your Email] [Today’s Date] [Recipient’s Name - leave out if unknown] [Recipient’s Title - leave out if the recipient is unknown] [Company Name] [Company Street Address] [Company’s City, State & Zip Code] Dear [Recipient’s Name - use if recipient is known] , Dear Hiring Manager, [Use if recipient’s name is not known] I am writing to apply for the role of [Job Title] with [Company Name] . I learned of this opportunity from [Job Posting or Name of Person who referred you] . [1 sentence listing skills and experience that are applicable to the job] . [1 sentence stating your current job, school you recently graduated from, or school you’re currently attending] . [4-5 sentences explaining your skills and previous work experience. Explain how these skills and experiences are transferable to the job you’re applying for] . I believe [Company Name] ’s values and mission are strongly aligned with my professional goals. [4-5 sentences explaining what you like about the company, why you want to work there, and how working there will help you achieve your goals] . I would welcome the chance to interview for this position. I believe my skills, previous experience, and ambitions for the future make me an excellent fit. I also see a future for myself at [Company Name] and would be honored to join your team. Thank you for your consideration. Sincerely, [Your Name]

Expert Q&A

You might also like.

• ↑ https://socialwork.columbia.edu/wp-content/uploads/cover-letters.pdf
• ↑ https://hls.harvard.edu/wp-content/uploads/2022/08/allcoverlettersweb2011.pdf
• ↑ https://icc.ucdavis.edu/materials/cover-letters
• ↑ https://vp4.wne.edu/career-development-center/doc/The-Cover-Letter-2021.pdf
• ↑ https://careers.bloch.umkc.edu/blog/2021/10/20/7-tips-for-writing-a-cover-letter-with-no-experience/
• ↑ https://law.ubalt.edu/career/students/currentstudents/Cover%20Letter%20Guide.pdf
• ↑ https://career.uci.edu/wp-content/uploads/2020/06/QT_WriteACoverLetterCE.pdf
• ↑ https://law.seattleu.edu/media/school-of-law/documents/careers/additional-documents/Preparing-a-Cover-Letter.pdf

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How to Write a Cover Letter With No Experience (With Examples)

3 key takeaways:

How to write a cover letter with no experience.

• Examples of how to write a cover letter without experience
• How to use Teal's  Cover Letter Generator  to write a customized letter in seconds

A cover letter is an important part of your application for any job. But how do you write a cover letter with no experience? 

Regardless of where you are in your job search, there are ways to strategically craft a cover letter highlighting what you  do  bring to the table instead of what you  don't —drawing attention to your enthusiasm, adaptability, and the unique perspective you bring to the role.

What is a cover letter?

A cover letter is a document that you send with a resume or job application when you apply for a job, internship, or other professional opportunity. In this letter, you'll introduce yourself and provide additional information about your qualifications, skills, and experience. The cover letter is usually addressed to the hiring manager or employer. It serves as a way to communicate your interest in a specific job and explain why you're a good fit for the role. Each of the entry level cover letters you send should be personalized for that specific job posting.

A cover letter supplements your resume, providing more context for your application. It allows you to highlight specific achievements, experiences, or skills that are relevant to the job you are applying for, and to demonstrate your overall enthusiasm for the company and the position. A well-crafted cover letter can increase your chances of getting an interview and ultimately landing the job.

Should I write a cover letter if I have no experience?

Maybe this is your first career job, and you truly don't have any other experience--even entry level positions--to include. But even if you don't have any prior job experience, you should definitely still write a cover letter! A cover letter is an important way to highlight your qualifications and help you differentiate yourself from other applicants, while creating a personal connection with hiring managers.

And don't worry--even with less experience, there are ways to position yourself and your relevant skills that will show why you're still a great fit for any job posting. Keep in mind that depending on the position you're applying for, the hiring manager might not expect you to have direct experience in that area. Everyone has to start somewhere, right? The most important thing is for an entry-level, concise cover letter to demonstrate your potential, enthusiasm, and a willingness to learn.

Feeling stuck and unsure where to begin for the perfect cover letter? Teal can help. Use Teal's AI Resume Builder and its AI integration feature to generate cover letters using artificial intelligence. With this tool, you can upload your resume, generate a no experience cover letter using AI, and then make any personal edits needed before sending it off with your job application. This cover letter builder will help you get started with how to write a cover letter with no experience.

You can also use Teal's Job Application Tracker to save the jobs you're applying for. Use the Google Chrome extension to save jobs. Then organize them within Teal according to position details and your application status. This makes it easier to keep up with each entry level position you're interested in.

Ready to get started? Write the perfect cover letter with no experience using the following cover letter tips.

The best way to write a cover letter with no experience

If you want to save time writing your cover letter, why not try Teal? Teal's Cover Letter Writer uses AI to write custom content using your resume and any job description as a guide.

Just import an existing resume (or your LinkedIn profile) into the Teal Resume Builder, head to the "Cover Letter" section, and attach a job description. Then click "Write With AI, "choose the customizations that fit your needs, and click "Apply" to create your cover letter. That's it!

Step 1: Do your research

Before you write your cover letter, read the job description closely. Look for soft skills or other details that you can mention in your letter to show that you line up perfectly with what they're looking for.

It's also a smart idea to research the company overall. What are the company's values and mission? What does their company culture seem to be like? Press releases, news articles, and industry reports might help provide insights into the company's recent developments, challenges, and opportunities.

Find something that you can keep in your back pocket to mention in your cover letter. You'll stand out as a best candidate if you can mention something personal about that specific company, demonstrating you're truly interested in them.

Pro Tip:  You can keep track of the research you conduct in Teal's Job Application Tracker .

Step 2: Use a professional format

Your cover letter needs to use a professional format that looks visually clean and tidy. A cover letter template generally looks something like this:

• Contact information
• Introduction
• Body paragraphs

By following this cover letter sequence, you'll end up with a concise, professional letter that includes everything the company needs to know.

Step 3: Get personal

Add your personal contact details in the cover letter header (which is usually located in the top left corner of the document). You'll want to include:

• Name (first and last)
• City and state
• Phone number
• Email address

Next, include a formal greeting to the hiring manager. This is typically written as "Dear _____." You should also call the hiring manager by name. Use their first and last name to avoid accidentally misgendering anyone or making a mistake on their marital status. For instance: "Dear Jane Doe."

If you aren't sure who is hiring for the position, or you can't find the hiring manager's name, it's okay to begin your letter with "Dear Hiring Manager" or "Dear ____ Department" but do your best to uncover this information.

Step 4: Start strong

Every great cover letter starts out by grabbing the reader's attention with a strong introduction. Your opening statement should introduce yourself and reference the specific job opening you’re applying for.

In your opening paragraph, provide a brief summary of who you are and why you're interested in the position. For example: "As a recent graduate from ABC University with a BA of Marketing, I'm eager to put my skills and education to work in a dynamic and challenging environment." You'll go more in depth about your professional experience (or your education and skills, if you don't have much experience) in the following paragraphs of the letter.

Step 5: Demonstrate your skills

Even if you're applying for entry level jobs, you can impress the hiring manager by listing out the soft skills that set you apart from other job seekers. Cross-reference the job posting to make sure you're listing skills and achievements that are relevant to the job you're applying for. You should also make it clear that you're eager and willing to learn.

Teal's Job ApplicationTracker helps extract the top keywords so you can quickly customize your cover letter and let a company know exactly why you are applying for a specific position.

Prove why you’d be an asset to the company, and what you can contribute.

In addition to highlighting your transferable skills , talk about any relevant education. Maybe you have a college degree; you're currently in school; or you've completed an internship in the same industry. These might be helpful details to share to make up for any lack of professional experience.  

From start to finish, your cover letter should be 3-4 paragraphs long (less than one page, and not more than 400 words). 

Step 6: Finish with a call to action

Wrap up your cover letter with a call to action. Ask the hiring manager if you can set up an informational interview (or a regular interview). This shows that you're truly interested in the job and you're ready to get started.

Be polite and flexible with your ask, showing your willingness to work around their schedule. This might sound like, "If you have any time free next week, I would love to set up an informational interview to get an opportunity to learn more about this role. Please let me know what works for your schedule."

Step 7: Add a professional closing

End with a closing statement that's both professional and compelling, thanking the recipient for their time and reaffirming your interest in the position. Try one of these key takeaways:

• Thank you for your time. I look forward to speaking with you further about the position.
• I'm eager to learn and grow within a dynamic and collaborative team environment. Thank you for considering my application.
• I look forward to the opportunity to discuss my qualifications further.

Finish the letter with "Sincerely" or "Thank you" and your name.

Step 8: Proofread and save

Proofread your cover letter to catch and correct any grammatical errors or to rephrase sentences for more impact. If you aren't a career writer, consider asking a family member or friend to look at the letter, too.

When you're finished, save the letter and submit it with the application as a PDF file.

Cover letter with no experience examples

These cover letter examples can help you get started as you write a no experience cover letter.

Sample cover letter for internship

Dear Mr. Jones, My name is Jane Doe, and I'm excited to apply for the social media marketing internship position at XYZ Company. As a current college student with a passion for digital marketing, I'm eager to learn more about social media strategy and how it can be used to drive business results. Throughout my time at ABC University, I've successfully completed courses in digital marketing and social media management, and have been actively involved in managing social media accounts for several student organizations. These experiences have helped me gain a strong understanding of social media best practices such as content creation, community management, and analytics. I'm impressed by XYZ Company's creative and engaging social media content, and eager to learn more. I believe that my strong writing and communication skills make me a strong fit for this internship. I'm confident that I can bring a fresh perspective and a strong work ethic to your team and make a meaningful contribution to your social media marketing efforts. I look forward to the possibility of discussing my qualifications further. Sincerely, Jane Doe

Entry level cover letter example for recent graduate

Dear Hiring Manager, My name is Jane Doe and I'm excited to apply for the entry-level marketing position at XYZ Company. As a recent graduate from ABC University with a BA of Marketing, I'm eager to put my skills and education to work in a dynamic and challenging environment. Last year, I completed a six-month social media marketing internship. I was responsible for creating and curating content for various social media channels, managing social media campaigns, and analyzing data to track the success of our efforts. Through this experience, I developed a strong understanding of social media strategy and best practices, as well as the ability to work independently and as part of a team. In addition to my internship experience, I have taken courses in marketing research, consumer behavior, and brand management, which have given me a solid foundation in marketing theory and practice. I am also highly skilled in using various marketing tools and software, including Google Analytics, Hootsuite, and Adobe Creative Suite. I am particularly drawn to XYZ Company's innovative and customer-focused approach to marketing. I'm eager to learn and grow within a dynamic and collaborative team environment. Thank you for considering my application, Sincerely, Jane Doe

Sample cover letter for career pivoter with no experience in the field

Dear Hiring Manager, My name is Jane Doe and I'm excited to apply for the product manager position at XYZ Company. As a highly motivated and results-driven individual with a passion for innovation and problem-solving, I believe I would be an excellent fit for this role. While my career experience has primarily been in digital marketing, I've always been drawn to the strategic and analytical aspects of product management. I'm confident that my skills and experience in marketing, combined with my strong communication and project management skills, make me a strong candidate for this position. As a digital marketing professional, I've had the opportunity to work on a variety of projects that required cross-functional collaboration and coordination. Through these experiences, I have developed a strong understanding of project management principles, including scope definition, resource allocation, risk management, and stakeholder communication. I also completed college courses in product development, marketing research, and consumer behavior while getting my marketing degree. I'm particularly drawn to XYZ Company's innovative and customer-focused approach to product development, and I'm excited about the opportunity to work with a talented and collaborative team. I look forward to the opportunity to discuss my qualifications further. Sincerely, Jane Doe

Write your cover letter with Teal

You might not have much career experience. But you can still feel confident as you write a cover letter for your next job. Let the relevant skills, education, or life experience you do have speak for yourself.

Teal's AI Resume Builder includes a Cover Letter Generator so you can craft multiple, customized versions of your cover letter, each one tailored to the specific job description.

Take the first step towards making a great impression with customized, aligned cover letters.

Related Articles

• A complete guide to how to write a cover letter
• A simple way to write an internship cover letter
• The ultimate cover letter checklist
• Personalized cover letter best practices

Frequently Asked Questions

How do i write a cover letter if i don't have experience.

When writing a cover letter without experience, focus on your transferable skills, highlighting any relevant coursework, projects, or volunteer experiences that demonstrate your potential.

How do I say I have no experience but am willing to learn?

Highlight your existing relevant skills and how they showcase your ability to quickly incorporate new information and adapt to new challenges, demonstrating your proactive approach to learning and your readiness to tackle the role's responsibilities despite the lack of direct experience.

How do I write a cover letter for a role with no job opening?

To write a cover letter for a role with no job opening, research the company thoroughly and tailor your letter to explain how your skills and experience align with the company's mission—expressing your interest in potential future opportunities.

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Application Letter For Position Without Experience

When applying for a position without prior experience, a well-crafted application letter becomes crucial in showcasing your potential, skills, and enthusiasm to prospective employers. While it may seem challenging to write an application letter without relevant experience, it provides an opportunity to emphasize transferable skills, educational achievements, and a strong passion for the field. This comprehensive guide will walk you through the step-by-step process of writing an impactful application letter that will capture the attention of hiring managers.

Table of Contents

Research and Understand the Job Requirements

Begin by carefully reading and understanding the job description and requirements for the position you are applying for. Identify the key skills, qualifications, and attributes that the employer is seeking. This will help you tailor your application letter to highlight relevant qualities, even if you lack direct experience.

Emphasize Transferable Skills

While you may not have specific job-related experience, you likely possess transferable skills gained through education, internships, volunteering, or extracurricular activities. Identify these skills and highlight them in your application letter. Examples of transferable skills include effective communication, problem-solving, teamwork, adaptability, organization, and leadership.

Showcase Your Educational Background

If you lack professional experience, focus on your educational achievements and coursework related to the position. Highlight relevant courses, projects, or research that demonstrate your knowledge and commitment to the field. Emphasize how your educational background has equipped you with the necessary theoretical foundation to excel in the role.

Express Enthusiasm and Passion

In the absence of experience, employers value candidates who exhibit genuine enthusiasm and passion for the industry and the specific position. Clearly articulate your interest and motivation for pursuing the role. Explain why you are drawn to the company and how your skills and aspirations align with their mission and values.

Personalize Your Application

Address the application letter to the specific individual responsible for hiring or the appropriate department. Personalizing the letter shows that you have made an effort to research and understand the organization. If possible, mention any connections or referrals you may have within the company.

Structure Your Application Letter

Follow a professional letter format, including a clear and concise introduction, body paragraphs, and a polite closing. Use a professional tone and language throughout the letter. Make sure to proofread for grammar and spelling errors.

Introduction

Begin with a formal salutation and a brief introduction stating the position you are applying for. Express your interest and enthusiasm for the opportunity.

Body Paragraphs

In the subsequent paragraphs, highlight your transferable skills, educational background, and any relevant achievements or experiences. Provide specific examples that demonstrate your abilities and potential to excel in the role. Use keywords and phrases from the job description to align your application with the employer’s requirements.

Summarize your key qualifications and express your gratitude for the opportunity to be considered. Include your contact information and express your willingness to provide any additional information or attend an interview.

Proofread and Edit

Before submitting your application, carefully proofread and edit your letter. Ensure that it is free of any grammatical, spelling, or formatting errors. Consider seeking feedback from a trusted mentor, friend, or family member to ensure clarity and effectiveness.

Attach a Professional Resume

Accompany your application letter with a well-structured and tailored resume. Although you may not have extensive work experience, focus on relevant coursework, projects, achievements, internships, volunteer work, or leadership roles.

Application Letter For Position Without Experience #1

Dear [Recipient’s Name],

I am writing to express my strong interest in the [Position Title] at [Company Name], as advertised [on the company website/in a job posting]. Although I do not have direct experience in this field, I am confident that my skills, educational background, and enthusiasm make me a valuable candidate for this position.

I recently completed my [Degree or Program] in [Field of Study] from [University Name]. Throughout my academic journey, I have developed a solid foundation in [relevant courses or subjects] that have prepared me for the challenges and responsibilities associated with the [Position Title]. My coursework has equipped me with a strong understanding of [specific knowledge or concepts related to the job].

While I may not have professional experience in this field, I have gained transferable skills through internships, volunteer work, and involvement in [relevant clubs or organizations]. These experiences have honed my abilities in [transferable skills such as communication, problem-solving, teamwork, organization, or leadership], which I believe are crucial for success in the [Position Title] role.

I am a quick learner with a strong work ethic and a passion for [the industry or specific aspects of the job]. I am eager to apply my theoretical knowledge and develop practical skills in a professional setting. I am confident that my dedication, adaptability, and attention to detail will enable me to quickly contribute to the success of [Company Name].

I am particularly drawn to [Company Name] because of its [mention specific aspects of the company’s mission, values, projects, or culture that resonate with you]. I am impressed by the company’s commitment to [specific goals or values], and I am eager to be part of a team that shares my passion for [industry or specific area of interest].

I am excited about the opportunity to contribute to [Company Name]’s growth and success. I am confident that my enthusiasm, willingness to learn, and dedication will enable me to make a positive impact. I would welcome the chance to discuss how my skills and qualifications align with the requirements of the [Position Title] in more detail.

Thank you for considering my application. I have attached my resume for your review, which provides additional information about my education, skills, and relevant experiences. I am available for an interview at your convenience, and I would be delighted to further discuss my potential contribution to [Company Name].

Please feel free to contact me via email at [Your Email Address] or by phone at [Your Phone Number]. Thank you for your time and consideration.

[Your Name]

Application Letter For Position Without Experience #2

I am writing to apply for the [Position Title] at [Company Name]. Despite my limited professional experience in this field, I am eager to contribute my skills, knowledge, and passion to your organization.

Though I may not possess direct experience, I have recently completed my [Degree or Program] in [Field of Study] from [University Name]. Throughout my academic journey, I have gained a solid understanding of the core concepts and principles relevant to the [Position Title]. My coursework has equipped me with a strong foundation in [mention specific areas of expertise or knowledge].

While pursuing my degree, I actively sought opportunities to develop my practical skills and gain exposure to the industry. I engaged in internships, volunteer work, and participated in relevant projects and extracurricular activities. These experiences have allowed me to refine my [mention transferable skills such as communication, problem-solving, teamwork, organization, or leadership], which I believe are essential for excelling in the [Position Title] role.

What I lack in professional experience, I make up for with my enthusiasm, dedication, and eagerness to learn. I am a fast learner who thrives in dynamic environments and is motivated to acquire new skills. I am confident that my ability to adapt quickly and my strong work ethic will enable me to contribute effectively to [Company Name]’s objectives.

I am particularly attracted to [Company Name] because of its stellar reputation, innovative projects, and commitment to [mention specific values or initiatives that resonate with you]. I am inspired by the company’s dedication to [specific goals or values], and I am excited about the possibility of contributing to its continued success.

I am confident that my passion for [industry or specific area of interest] and my drive to make a meaningful impact align well with the values and goals of [Company Name]. I am eager to be part of a team that values creativity, collaboration, and excellence.

Thank you for considering my application. I have attached my resume for your review, which provides further details on my education, skills, and relevant experiences. I would welcome the opportunity to discuss how my qualifications and enthusiasm align with the requirements of the [Position Title]. I am available for an interview at your convenience.

Please feel free to contact me via email at [Your Email Address] or by phone at [Your Phone Number]. Thank you for considering my application, and I look forward to the possibility of contributing to [Company Name]’s success.

Application Letter For Position Without Experience #3

I am excited to submit my application for the [Position Title] at [Company Name]. Although I am new to the professional field, I am confident in my ability to bring enthusiasm, a strong work ethic, and a willingness to learn to the position.

While I may not have direct experience in this role, I have developed valuable skills through my educational background and various personal endeavors. I recently completed my [Degree or Program] in [Field of Study] from [University Name]. This educational journey has provided me with a solid foundation in [mention relevant coursework or areas of expertise].

During my academic tenure, I actively sought opportunities to gain practical skills and apply my knowledge outside of the classroom. I engaged in [internships, volunteer work, part-time jobs, or freelance projects] where I was able to develop transferable skills such as [mention specific skills like communication, problem-solving, critical thinking, or organizational skills]. These experiences have cultivated my ability to adapt, collaborate, and contribute effectively to a team.

What I lack in professional experience, I make up for with my passion and determination. I am deeply enthusiastic about [industry or specific field], and I am eager to contribute my energy and fresh perspective to [Company Name]. I am a quick learner who thrives in a challenging environment, and I am committed to continuous growth and development.

I am particularly drawn to [Company Name] because of its [mention specific aspects of the company that resonate with you, such as its innovative projects, company culture, or commitment to a certain cause]. I admire the company’s reputation for [mention any specific achievements, recognition, or values] and believe that it would be an ideal environment for personal and professional growth.

I would appreciate the opportunity to further discuss how my skills and passion align with the requirements of the [Position Title]. I have attached my resume for your consideration, which provides more detailed information about my educational background, skills, and any relevant projects or achievements. I am available for an interview at your convenience, either in person or via video conference.

Thank you for considering my application. I am excited about the possibility of contributing to the success of [Company Name]. I look forward to the chance to demonstrate my potential and learn from the talented individuals at your organization.

Please feel free to contact me at [Your Email Address] or [Your Phone Number] to schedule an interview or if you require any additional information. Thank you for your time and consideration.

Final Thoughts

Writing an application letter for a position without experience requires highlighting transferable skills, emphasizing relevant education, expressing enthusiasm, and personalizing your application. By following this comprehensive guide, you can craft a compelling application letter that showcases your potential and increases your chances of securing an interview. Remember to stay confident, showcase your passion, and emphasize your willingness to learn and grow within the role. With dedication and a well-crafted application, you can overcome the challenge of limited experience and impress potential employers. Good luck with your application!

About Mr. Greg

Mr. Greg is an English teacher from Edinburgh, Scotland, currently based in Hong Kong. He has over 5 years teaching experience and recently completed his PGCE at the University of Essex Online. In 2013, he graduated from Edinburgh Napier University with a BEng(Hons) in Computing, with a focus on social media.

Mr. Greg’s English Cloud was created in 2020 during the pandemic, aiming to provide students and parents with resources to help facilitate their learning at home.

Whatsapp: +85259609792

[email protected]

How to Write a Cover Letter Without a Job in Mind

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How to Write a Cover Letter to a Previous Employer

How to write a letter requesting a future job opening, how to write a sample letter accepting an interview opportunity.

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When you're getting a jump-start on the job-seeking process, crafting a detailed, persuasive resume and cover letter is likely the No. 1 item on your agenda. While it's fine to draft a generic cover letter that doesn't pertain to just one specific job, ideally, you'll eventually want to customize and tailor the letter to the employer you're sending it to.

All-Purpose Introduction

The introductory portion of your cover letter should indicate the type of job you're applying for, where you heard about the company and why you think you'd be a good fit. Example:

I was very excited to learn that COMPANY NAME is hiring for the position of BLANK. I became aware of your opening from BLANK, and I feel I’d be a great fit, as I’ve been working in BLANK industry for five years.

All-Purpose Credentials

The next section of your cover letter should detail your work experience, using care to reference the key elements of the job description, and touch on the main hiring criteria the employer lays out in the listing. These will vary from job to job, but your all-purpose cover letter template should follow this basic format. Here are some things to include:

• Your experience
• Specialized skills
• Significant achievements

I've worked as a department store manager for 15 years. I have experience in merchandising, handling vendors, hiring and training and overall operational functions. In my last role, I oversaw an expansion effort that doubled the size of our company.

Soft Skills

Regardless of the type of job you’re applying for, many of the same soft skills will apply. These include your ability to collaborate, think critically, make decisions and be detail oriented. Use this type of verbiage:

I consider myself to have exceptional time management skills, and I enjoy working both independently and as part of a team. I have a good temperament for management, and I strive to ensure my staff is happy, trained and fulfilled in their roles.

Again, reference individual job listings to tweak this verbiage based on the requirements of the particular position you eventually use it for.

Finish Strong

One of the key ways to customize your all-purpose cover letter to an individual employer is to close with a strong statement that outlines why you want the job and why you’re the right candidate.

I've always held this organization in high regard and would love the chance to be part of such a respected business. I believe you'll find my dedication, work ethic and loyalty is well in line with the high standards you’ve established for your company.

When you're drafting a somewhat generic cover letter to alter and use in different circumstances, use extra care in proofreading it before you send. You don’t want to inadvertently reference Company A in a letter you’re sending to Company B.

• Forbes: I've Read More Than 300 Cover Letters, And This Is How I Decide If They're Good Or Bad Within Three Minutes
• CNN Money: How to Write a Killer Cover Letter
• Use your word processing application's mail merge feature to create letters for several different addressees. Include the name of the company, the recruiter's name if you have access to it, and the street address, city, state and zip for each letter. Don't address letters "to whom it may concern." It's an impersonal greeting that tells the reader right away that it's probably just a form letter. If you cannot access the name of the recruiter or hiring manager, address the letter to "Dear XYZ Corporation Recruiter."

Lisa McQuerrey has been an award-winning writer and author for more than 25 years. She specializes in business, finance, workplace/career and education. Publications she’s written for include Southwest Exchange and InBusiness Las Vegas.

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Securing a job in today’s competitive job market is pretty challenging, a well-written job application letter can make all the difference in landing a dream job. It serves as your first introduction to your potential employer and offers a valuable opportunity to showcase your qualifications, skills, enthusiasm, and suitability for the role.

To explore the ins and outs of writing a job application letter, and how to make a strong impression with it, check out this blog. This blog will show you how to write an exceptional job application letter that will help you stand out from the competition.

A job application letter is commonly referred to as a cover letter. This letter of application is a document that is sent along with your resume when you apply for a job. Its main purpose is to introduce yourself to the potential employer or hiring manager, providing an opportunity to present your skills, qualifications, and experience that are relevant to the job you’re applying for. Additionally, it aims to persuade the hiring manager to consider you for the role. 

Therefore, a strong job application letter serves as your ultimate gateway to your dream job.

• Components of a Job Application Letter

To draft an outstanding application you need to follow the right step to write a letter. Therefore, here are the key components that you should follow:

Include your contact information and the date at the top of the letter, followed by the employer’s contact details.

Begin your letter with a formal greeting to the hiring manager. It’s best to address the letter with the name of the hiring manager. For this, it’s advisable to call the company and ask for the hiring manager’s name as it would look professional. Alternatively, use a generic salutation like “Dear Hiring Manager”.

Craft a standout introduction to build that positive impression from the start of your letter. Your introduction should highlight your relevant skills, experiences, and achievements that make you a suitable candidate for the job.

Highlight what value you can bring to the company with this position. Talk about why you’re the perfect fit for the job; this way, you can showcase your professional skills and stand out from other applicants.

Express your enthusiasm for the position and reiterate your interest in the opportunity. Also, thank the employer for considering your application. End the letter with professional closing for example: “Yours sincerely”, “Best regards”, or “Thanks for your consideration”, followed by your name and signature.

Read More: All You Need to Know About Resume Headlines – With Example

• Tips on How to Write a Job Application Letter

Customize your application letter for the job; formally, it’s best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.

Show your understanding of the company and its values in your application letter as this shows that you are aware of what the company does, and your genuine interest in the position.

Though you have a lot to say and express in your letter, do not go over the board, keep it concise and to the point, focusing on key skills and experiences that align with the role.

It sometimes happens that the hiring manager may not read the entire letter but rather would just find the relevant keywords that match the job requirements. Additionally, incorporating keywords will also help your application stand out to applicant tracking systems (ATS).

Finally, once you have drafted your outstanding job application letter, give a quick check on the grammatical errors to ensure the letter is professionally well formatted without any blunders.

• Best Job Application Letter Format (Example Templates)

Subject: Application for the Role of [Job Title] at [Company Name]

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. As a recent graduate from [University/College Name], I am excited about the opportunity to contribute to [Company Name] and grow both personally and professionally.

During my academic studies, I developed strong skills in [relevant skills or coursework]. I am particularly drawn to [specific aspect of the company or job description] and am eager to apply my knowledge and enthusiasm to support [Company Name]’s goals.

I am highly motivated and detail-oriented, and I possess excellent communication skills. I am confident that my academic background and passion for [industry or field] make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of [Company Name].

Best regards,

[Your Name]

Subject: Job Application for [Job Title] Position at [Company Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as listed on [where you found the job posting]. With over [number of years] years of experience in [relevant industry or field], I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role at [Current Company], I have successfully [mention key achievements or responsibilities]. These experiences have equipped me with strong skills in [relevant skills or competencies], including [specific skills mentioned in the job description].

I am particularly drawn to [specific aspect of the company or job description], and I am confident that my background in [relevant experience or industry] aligns well with the needs of [Company Name].

Thank you for considering my application. I am eager to further discuss how my qualifications and experiences can contribute to the continued success of [Company Name].

Yours Sincerely,

Subject: Expressing Interest in [Job Title] Position at [Company Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in [relevant industry or field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly mention key responsibilities or achievements]. These experiences have honed my skills in [relevant skills or competencies], and I am eager to apply them to drive success at [Company Name].

I am particularly impressed by [specific aspect of the company or job description], and I am excited about the opportunity to collaborate with the talented team at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing how my background and expertise align with the needs of your organization.

Read More: Resume Headline For Freshers: 30+ Examples and Tips

Now that you’ve reached the end of this article, you understand that a well-written job application letter can significantly enhance your chances of securing an interview with your dream company in this challenging job market. Therefore, follow these tips, key components, and templates to draft a successful job application letter that impresses your hiring manager. With the right approach, you’ll be one step closer to your next career opportunity.

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10 Best Ways To Address A Cover Letter Without A Name

• Cover Letter Format
• Salutation and Greeting
• Who To Address When Unknown
• How To Start A Cover Letter
• How To End A Cover Letter
• Best Cover Letter Font And Size
• Cover Letter Spacing
• Cover Letter Length
• Key Elements Of A Cover Letter
• How To Write An Address
• Official Letter Format
• Cover Letter Opening

Find a Job You Really Want In

Cover letters consume a fair amount of time in the application process, as the more personalized they are, the better. With the majority of the application process being automated and online now, the hiring manager ’s name can end up being an unknown quantity. If you don’t know the hiring manager’s name and don’t know what to do, then this article will help you.

If the hiring manager’s name is unknown, then you have a few options. The best, of course, is to find out what their name is and address the letter to them. But if that all fails, then there are proper ways to address a cover letter to an unknown recipient.

Key Takeaways:

Try to find the name of the person you are addressing using the job listing, company website, or contacting the company.

Don’t assume someone’s martial status and avoid using “Miss” and “Mrs.” whenever possible.

Avoid assuming gender, even if you do know the person’s name.

Use a professional and appropriate greeting and avoid sounding like you would when addressing your friend.

How to address a cover letter if you don’t know the recipient’s name

Why is addressing a cover letter correctly important, how to find out who to address your cover letter to, example cover letter, addressing a cover letter faq, final thoughts, expert opinion.

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There are a few rules to follow when addressing a cover letter: be professional, polite, and concise. That means that even if you don’t know the recipient’s name, you want to maintain the same professional tone in the letter and avoid overly stilted language or being too informal.

Here are some guidelines to follow when addressing a cover letter:

If you can find out the hiring manager’s name, do so. That means that you should spend time looking over the company website, checking LinkedIn profiles, or even calling the company.

Don’t assume the hiring manager’s gender. This is especially true when you don’t know their name. But even if you do find out the person’s name, avoid gendered language until you’re sure how they identify. Some people will put preferred pronouns in email signatures or on their LinkedIn profiles, so it might be a good idea to check.

Maintain a professional tone. There’s a common style and formality to business letters. Make sure that your cover letter has that tone. it’s different than a letter you’d write to a friend, and being too familiar with your writing can be off-putting to hiring managers.

Avoid assuming the person’s title. This applies to both marital status, such as using Mrs. or Miss, but also whether they have a doctorate. In general, unless this is someone you know, avoid using either Mrs. or Miss, because it can cause offense, even if used correctly.

Make sure you include a salutation. Even if you don’t know who you’re addressing, leaving one off entirely can end up either looking like a mistake or that you didn’t personalize the letter at all.

Be as specific as possible. Even if you can’t find out exactly who the hiring manager is, make sure to be specific in your greeting. Use Dear Marketing Hiring Manager rather than just Dear Hiring Manager if you’re applying for a marketing position.

Also, while HR is most often in charge of hiring, it’s best not to just address the HR department unless you know that they’re the ones who’ll be in charge of your application. Not every business has HR take care of all hiring tasks, especially if it’s a smaller company.

Examples of how to address a cover letter:

Dear Sir or Madam

Dear Hiring Manager

Dear Talent Acquisition Team

Dear [Company Name] HR Department

Dear [Company name] Hiring Manager

Dear Human Resources Manager

Dear Human Resources Department

Dear [Company Name] Recruiter

Dear [Department Name] Hiring Manager

Dear [Department Name] Hiring Team

Here are some examples of how NOT to address a cover letter:

Good Morning

To Whom It May Concern

Dear Mrs. Smith

Hi Sebastian!

Hey Sales Team

Addressing a cover letter correctly shows professionalism, diligence, and politeness. All of these are good for an employee to have and show you to be someone that’s worth investing further time in. While finding the proper person to address can be a chore, it helps you in several ways because:

Hiring managers get myriad applications. Remember that you aren’t the only one applying for a job. While you want to make your application stand out from the crowd if you can, you don’t want to stand out in a negative way — that’ll ensure you don’t get the job.

Individual people ultimately decide who gets hired. While the application process can feel faceless, formless, and impersonal, there are actual people at these companies that sort through resumes . And people form first impressions.

It shows that you’re willing to go the extra mile. Think about what the admired traits are in employees. If you’re willing to put in the additional effort or work to get a superior result, then that’s the sort of employee companies want to have to work for them.

It’s less impersonal. Of course the hiring process is somewhat impersonal. You’re petitioning people you don’t know and that don’t know you. But if you address a letter to Dear Hiring Manager, it doesn’t have the same effect as addressing it directly to the person.

Despite the importance of properly addressing a cover letter, not every company makes it easy for applicants to do. If the hiring manager’s name isn’t immediately apparent, then there are some other options open to you before addressing the cover letter to an unknown recipient.

Check the job listing. One simple way is to look at the application and double-check that the hiring manager’s name isn’t on the main listing. Sometimes the information isn’t on the application, but rather on the job listing. If it isn’t there you will then have to start doing a little bit more investigative work.

Check LinkedIn. You can check on LinkedIn and on the company’s website to find the hiring manager’s name. If nothing shows up, then you will have to start contacting someone at the company to find out.

Contact the company. Now, this does not mean you should contact some random person at the company who lists the company’s name on their profile. Find the contact information for the HR department, for someone who works in HR, or for the head of the department you are trying to work in and ask them if they know the name of the hiring manager for your application.

Sometimes, they will not give this information, simply so that the hiring manager can stay anonymous and not get a billion emails from applicants. This situation is more likely to happen with massive companies like Google or Apple.

If they give you a name, use it. If they don’t, then you will have to then move on to the next step of figuring out how to address a cover letter to an unknown person.

Dear Sales Team Hiring Manager, As a fan of XYZ Inc.’s impressive technology products, I was ecstatic to see an opening for a Junior Sales Representative . After reading the job description, I am confident that I’m the right person for the job. With 4 years of experience selling cloud computing products and services, I would bring a unique perspective to the role. In my current role as a Sales Representative at ABC Corp., I’ve created technology presentations for all my clients, driving interest in new product sales and subscriptions by 84% year-over-year. Additionally, I’ve reduced the cost of customer acquisition by over 15% and consistently topped sales quotas by over 20% since starting at ABC. I know XYZ has amazing products and services that I would be honored to promote and sell. With my background in cloud computing, I would be able to hit the ground running and communicate your product’s benefits to customers. Please contact me if you have any further questions about my application or resume. I look forward to speaking with the Sales Team more about the role in an interview. Thank you for your time and consideration. Sincerely, Malia Freeman [email protected] 555-777-9999

How do you address a cover letter to an unknown recipient?

Address your cover letter to “Hiring Manager” or “[Department Name] Hiring Manager.” Always do whatever you can to try to find the name of the person you’re addressing, but if you can’t, address it to the generic position or team you’re trying to get in contact with.

Is To Whom It May Concern rude?

Yes, To Whom It May Concern can be considered rude. Not everyone will agree that it’s rude, but many people do find it rude, or at least impersonal and lazy on a cover letter, so it’s best to avoid this greeting

Is it okay to use Dear Hiring Manager?

Yes, it is okay to use Dear Hiring Manager as a cover letter greeting. It’s always best to address your cover letter to someone by name if you can find it, but many times you can’t. In this case, “Dear Hiring Manager,” is an appropriate greeting.

Who is the best person to address a cover letter to?

The best person to address a cover letter to would be the hiring manager. This should be their first and last name if you know it, but “dear hiring manager” is acceptable if you are unsure of their name.

The rule of thumb was to use titles such as Mr. or Ms. However, it’s also important not to assume the hiring manager’s gender. If you don’t know the person’s preferred pronouns, then it’s best to just use their full name.

If you don’t know the recipient’s name, how would you close the letter?

Sincerely or Regards are considered formal, professional closings for letters. If you’re writing a cover letter to someone you don’t know, it’s best to remain professional and polite. A sign-off such as best wishes will likely come off as too familiar.

If you are applying for a job and writing a cover letter, make sure you take the time to look over all the details in the cover letter. Not taking the time to look for the recipient of a cover letter or using a professional greeting will look lazy. ​ Your greeting is a small part of the cover letter. However, it’s one of the most important pieces because it’s the first thing the hiring managers will read. Using an appropriate generic greeting will set the tone for your cover letter, making you sound professional and willing to put in the effort to make your cover letter flawless. ​ Now that you know how to address a cover letter if the reader is the recipient is unknown, check out our other articles about cover letters and the job application process.

Applying for jobs can be stressful and tedious, but taking the time to learn tips on how to improve your application will help put you one step closer to landing your dream job .

Georgetown – Writing Cover Letters for Government

• Who To Address Cover Letter To If Unknown

Vimari Roman Career Strategist Coach Be Productive Coaching

My recommendation is to always send a customized cover letter when applying for any job and when in doubt, address your letter to the hiring team using “Dear Hiring Team.” In most cases the application will end up on a recruiter’s or an HR Business Partner’s desk, and if they like your cover letter and resume, then they will pass it on to the hiring manager or the hiring team. By addressing your letter to the “team” you’ve got everyone covered and they will all feel as if the letter was written directly to them.

Expert Tip To Find Contact Infoformation

Sally Mikhail Founder of Recruit Petra LLC

Use LinkedIn to find out who to address your cover letter to you with a search of company personnel on the company careers page . However, if you are sending out a cover letter to an unknown hiring influence, you can address it to “Dear Hiring Team” or “Dear Hiring Manager.”

Who To Address Cover Letter To If Unknown Tip

Chelsea Jay Certified Resume Writer and Career Coach

Make sure that you review the company’s “About Me” or “Staff” to view their leaders which often lists direct managers, HR professionals, and executive leadership staff. If you know what department you’ll be working for, I recommend addressing the leader of that department. If the website is for a larger organization and does not list individual staff, I recommend utilizing LinkedIn. You can do a quick company search and find employees who are currently working there. You may even find the original posting with the hiring manager’s name attached.

If you cannot find the hiring manager’s name based on the posting, I recommend taking time to learn more about the specific department you’ll be working in. For example, if you discover that you’ll be working in the Communications department, the next step would be to learn about the specific team you’ll be part of. If you find out that it is the Public Affairs team, I encourage you to address “Public Affairs Team” at the beginning of your cover letter.

If you’re up for a bolder approach that is sure to get attention, address someone on the executive leadership team. I recommend addressing the President or Vice President of the organization (they should be easy to find since they are often the “face” of the organization). Of course, address them with a salutation along with their first name, last name, and title. In the beginning of the cover letter make sure to distinguish what department and position you are applying for. For example, Dear Mr. John Smith, President.

As an applicant, your goal is to stand out and showcase that you are informed and willing to go the extra mile (by doing research!).

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Heidi Cope is a former writer for the Zippia Career Advice blog. Her writing focused primarily on Zippia's suite of rankings and general career advice. After leaving Zippia, Heidi joined The Mighty as a writer and editor, among other positions. She received her BS from UNC Charlotte in German Studies.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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How to Write a Reference Letter (Template & Examples)

By Ammar Ahmed

Published: January 29, 2024

A reference letter serves as a formal endorsement of an individual’s skills, character, and achievements, typically penned by a former employer, colleague, or academic mentor. 

This guide aims to empower professionals with the tools and knowledge to craft effective reference letters, combining best practices with practical templates to streamline this essential task.

Types of Reference Letters

Understanding the different types of reference letters is crucial for professionals, as each type caters to specific contexts and highlights various aspects of an individual’s profile. Below, we explore three key types: Professional, Academic, and Character Reference Letters.

Professional Reference Letters

Professional reference letters are written by a previous employer, supervisor, or professional colleague. They focus on the applicant’s work experience, skills, and professional achievements. These letters are often required during job applications or for career advancement opportunities. 

These letters should detail the individual’s role, responsibilities, key accomplishments, and work ethic. It’s essential to mention specific instances where the individual demonstrated their skills and contributed to the organization’s success.

Related Article: Who to Use for Professional References 

Academic Reference Letters

Academic reference letters are typically requested for educational pursuits, such as college admissions, scholarships, or academic awards. Written by teachers, professors, or academic advisors, these letters highlight the individual’s academic achievements, intellectual capabilities, and potential for future success in their field of study. 

They should reflect on the individual’s academic performance, participation in class, and any notable projects or research work. This type of letter often emphasizes the individual’s dedication, curiosity, and ability to overcome academic challenges.

Character Reference Letters

Character reference letters focus primarily on the personal attributes of an individual. They are usually written by someone who knows the person well but is not a family member, such as a mentor, family friend, or community leader. 

These letters are particularly important when assessing an individual’s suitability for a role that requires a high degree of trust and integrity. They should provide insights into the individual’s character, values, and behaviors, illustrating how these traits have been beneficial in various situations.

Related Article : How Many References Should You Have? 

Letter of Recommendation Examples

In crafting a letter of recommendation, it’s essential to tailor the content to the specific needs and strengths of the individual. Whether it’s for a professional role, character assessment, or a remote work position, each letter should effectively highlight the candidate’s unique qualities and contributions. 

These examples are designed to provide a clear understanding of how to articulate a candidate’s abilities and achievements in a manner that resonates with the recipient, ensuring the letter is both compelling and relevant to the candidate’s desired opportunity.

Professional Employment Reference Letter

Taylor Robinson Hiring Committee Chair Innovatech Solutions 321 Future St. Techville, TV 32167 April 5, 2024

Dear Mr./Ms. Robinson,

It is with great enthusiasm that I recommend Laura Smith for the position of Project Manager at Innovatech Solutions. As the Senior Director of Project Management at TechGenius, I had the privilege of observing Laura’s professional growth and remarkable contributions over her four-year tenure as an Assistant Project Manager.

Laura’s standout achievement was her leadership in the “GreenTech Initiative” project in 2020. Under her guidance, the project not only met but exceeded its objectives, achieving a 30% increase in energy efficiency for our client’s products. Her strategic planning, combined with her ability to seamlessly integrate new technology into existing systems, was critical to the project’s success. Laura’s innovative approach and meticulous attention to detail were instrumental in securing a 15% grant for future sustainability projects for TechGenius.

Beyond her technical skills, Laura’s interpersonal abilities truly set her apart. Her team leadership and conflict resolution skills were pivotal during challenging project phases, ensuring team cohesion and maintaining client satisfaction. Her mentorship of junior staff members has left a lasting positive impact on our department.

I am confident that Laura will bring the same level of exceptional performance, dedication, and innovation to the Project Manager role at Innovatech Solutions. Her blend of strategic foresight, technical expertise, and leadership ability makes her an excellent fit for your team. I strongly recommend her for this position and believe she will be a valuable asset to your organization.

Please feel free to contact me for any further information or clarification.

John Doe Senior Director of Project Management, TechGenius [email protected] +1 555 123 4567

Character Reference Letter for a Coworker

Jane Doe Human Resources Manager Green Earth Initiatives 123 Business Rd. Business City, BC 12345 January 1, 2024

Dear Ms. Doe,

I am writing to express my wholehearted support for Emily Johnson’s application for the Community Outreach Coordinator position at Green Earth Initiatives. As Emily’s coworker at Design & Innovate Corp for over five years, I have had the privilege of witnessing her exceptional character and dedication to community service.

Emily has always been more than just a proficient graphic designer ; she is a driving force for positive change within our community. One of her most notable contributions was her volunteer work with the local “Food for All” campaign, where she not only designed impactful promotional materials but also played a crucial role in organizing community food drives. Her efforts helped raise awareness and significant donations for the cause, demonstrating her compassion and commitment to helping those in need.

What truly sets Emily apart is her genuine empathy and integrity. She often takes the initiative to support new team members and creates an inclusive and welcoming work environment. Her ability to connect with people from diverse backgrounds, combined with her strong ethical values, makes her an outstanding role model and team player.

Emily’s passion for community engagement, along with her innate ability to inspire and mobilize people toward a common goal, makes her an ideal candidate for the Community Outreach Coordinator role. I am confident that her exceptional interpersonal skills and dedication to social causes will enable her to excel in this position and make a meaningful impact at Green Earth Initiatives.

Please do not hesitate to contact me if you require any further information or insights regarding Emily’s character and abilities.

Warm regards,

David Thompson Senior Graphic Designer, Design & Innovate Corp [email protected] +1 555 678 9101

Remote Work Employment Reference Letter

Alex Martinez Hiring Manager VirtualTech Inc 456 Justice Ave. Law City, LC 45678 March 10, 2024

Dear Attorney Martinez,

I am delighted to recommend Mark Benson for the position of Lead Software Engineer at VirtualTech Inc. As the CTO of NetSolutions, where Mark has been working remotely for the past three years, I have had ample opportunity to observe his exceptional technical abilities and adaptability to the remote working model.

During his tenure with us, Mark was instrumental in developing our flagship product, CloudSync, a complex cloud storage solution. His technical expertise, particularly in cloud computing and cybersecurity, was vital in overcoming the project’s significant challenges. Despite the remote setting, Mark’s consistent communication and collaboration were standout qualities. He regularly led virtual team meetings and coding sessions, ensuring that all team members, regardless of their location, were aligned and engaged.

What impresses me most about Mark is his self-motivation and time management skills, crucial in a remote work environment. He has an innate ability to prioritize tasks effectively and meet deadlines without compromising on the quality of work. His initiative to conduct weekly virtual training sessions for the team not only enhanced our collective skill set but also fostered a sense of community and teamwork among remote employees.

Mark’s blend of technical acumen, excellent communication, and leadership skills, along with his proven ability to thrive in a remote work environment, makes him an ideal candidate for VirtualTech Inc. I am confident that he will be a valuable asset to your team and contribute significantly to your company’s success in the digital realm.

Please feel free to contact me if you would like further information or specific examples of Mark’s work and achievements.

Susan Lee Chief Technology Officer , NetSolutions [email protected] +1 555 234 5678

What to Include in a Reference Letter

When composing a reference letter, it’s essential to include certain key elements to ensure the letter is effective and provides a comprehensive overview of the candidate’s qualifications.

These elements include:

1. Sender’s Information

The sender’s information is a critical component of any reference letter, as it establishes the credibility and authority of the person writing the letter.

This section should be clearly outlined at the top of the letter and include the following details:

• Name: The full name of the individual writing the reference letter.
• Title or Position: The professional title or position of the sender, which adds weight to the reference. This should be the current title or the one held while working with the individual being recommended.
• Company or Organization: The name of the company or organization where the sender is employed or affiliated.
• Contact Information: Including an address, phone number, and email address is crucial. It not only offers a means for the recipient to verify the information or seek further clarification but also demonstrates transparency and openness.

2. Recipient’s Information

• Name: The full name of the recipient. If the recipient’s name is not known, a general title or department can be used, such as “Hiring Manager” or “Admissions Committee.”
• Title or Position: Including the recipient’s professional title or position helps in directing the letter to the appropriate person, especially in large organizations where multiple individuals may be involved in the decision-making process.
• Company or Organization: The name of the company or organization where the recipient works. This acknowledges the professional setting into which the candidate is seeking entry or advancement.
• Address: The full postal address of the company or organization. 

3. Salutation

The salutation in a reference letter is more than just a formality; it sets the tone for the communication and shows respect for the recipient.

Here are key elements to consider:

• A Formal Greeting: Begin with a formal greeting such as “Dear,” which is universally recognized as professional and respectful.
• Addressing the Recipient: If you know the recipient’s name, use it directly after the greeting, e.g., “Dear Mr. Smith,” or “Dear Dr. Jones.” 
• Inclusive and Respectful Language: If the recipient’s name or gender is unknown, use a neutral and inclusive salutation like “Dear Hiring Manager,” “Dear Selection Committee,” or “To Whom It May Concern”. 

4. Opening Paragraph

The opening paragraph of a reference letter is pivotal in establishing the context of your relationship with the candidate and setting the stage for the endorsement to follow.

Here are some elements to include in this initial section:

• Introduce Yourself: Start by introducing yourself to give the recipient an understanding of who you are. Mention your name and your professional position or title, as this adds credibility to your recommendation.
• Your Relationship with the Candidate: Clearly state your professional or academic relationship with the person you are recommending. This could be as their supervisor, colleague, professor, or mentor.
• Duration of Relationship: Include how long you have known the individual. This time frame helps the recipient gauge the depth and extent of your experience with the candidate.
• Purpose of the Letter: Briefly mention the purpose of your letter – to recommend the individual for a specific position, program, or opportunity. This sets a clear context for the rest of your letter.

5. Body Paragraphs

The body paragraphs are the core of the reference letter, where you provide detailed insights into the candidate’s qualifications, skills, achievements, and character.

Here’s how to structure this section effectively:

• Specific Examples and Details: Use concrete examples to illustrate the person’s skills and qualifications. For instance, if you are highlighting their leadership skills, mention a specific project they led and the positive outcomes that resulted from it.
• Highlight Relevant Experiences and Accomplishments: Discuss experiences that directly relate to the position or opportunity the individual is pursuing. For example, if they’re applying for a managerial role focus on instances where they demonstrated effective management skills.
• Unique Qualities or Strengths: Point out any unique strengths or qualities that make the individual stand out. This could include exceptional problem-solving skills, innovative thinking, or a strong commitment to teamwork.
• Personal Anecdotes or Stories: Including a brief story or anecdote can make your letter more engaging and memorable. This could be an instance where the individual overcame a significant challenge or went above and beyond in their role.
• Balanced Perspective: While it’s important to focus on positive attributes, offering a balanced perspective can add authenticity to your letter. If appropriate, you can mention areas where the candidate has shown growth during your relationship.

Remember, the goal of these paragraphs is to provide a vivid picture of the candidate’s abilities and character. Well-chosen examples and stories make your endorsement more convincing and help the recipient understand why the individual is an excellent fit for the opportunity.

6. Closing Paragraph

The closing paragraph of a reference letter is where you encapsulate your overall recommendation and express your support for the individual.

Here are some elements to include:

• Summarize Key Points: Briefly restate the most important qualities, achievements, or skills of the candidate that you have highlighted in the letter. This reinforces your endorsement and reminds the reader of the candidate’s suitability for the position or opportunity.
• Express Your Strong Recommendation: Clearly state your confidence in the candidate and your belief in their suitability for the role or opportunity. Use affirmative language like, “I highly recommend,” or “I am confident that,” to leave no doubt about your support.
• Offer to Provide Further Information: Indicate your willingness to provide additional information or clarification if needed. This shows your genuine support and readiness to assist further in the candidate’s application process.
• Contact Information Reminder: Although your contact information is already at the top, a brief reminder here ensures that it is easily accessible for the reader, should they wish to follow up with you.

7. Closing Salutation

Here’s how to conclude your letter appropriately:

• Use a Professional Closing: Opt for a formal and universally accepted closing phrase. Common examples include “Sincerely,” “Best regards,” or “Yours truly.” 
• Consistency with the Tone: Ensure that the closing salutation matches the overall tone of your letter. If your letter is highly formal, a closing like “Sincerely” is appropriate. For a slightly less formal tone, “Best regards” can be a good choice.
• Space for Signature: If you are sending a hard copy or a scanned version of the letter, leave space for your handwritten signature above your typed name. This personal touch adds authenticity to the document.
• Typed Name and Title: Below the signature space, type your full name and title again. 

Related Article: When Do Employers Check References?

Reference Letter Template

This reference letter template is designed for professionals to easily adapt and customize according to the specific needs of the individual being recommended. Simply fill in the blanks and modify the text as necessary to suit your context.

[Your Name] [Your Title or Position] [Your Company or Organization] [Your Contact Information (Address, Phone Number, Email)] [Date]

[Recipient’s Name] [Recipient’s Title or Position] [Recipient’s Company or Organization] [Recipient’s Address]

Dear [Recipient’s Name],

I am writing to recommend [Candidate’s Full Name] for [Position/Opportunity/Program] at [Recipient’s Company/Organization/School]. As [Your Position] at [Your Company/Organization], I have had the pleasure of working with [Candidate’s Name] for [Duration of Relationship] and have witnessed [his/her/their] significant contributions first-hand.

[In this paragraph, provide specific examples of the candidate’s skills, achievements, and qualities. Mention a particular project or responsibility and the impact of their work. Highlight any unique attributes that set the candidate apart.]

[This paragraph should continue to build on the candidate’s qualifications. Include personal anecdotes or stories that illustrate their capabilities and character. Focus on how their contributions positively affected your team or organization.]

I am confident that [Candidate’s Name] will bring [his/her/their] remarkable [skills/qualities, such as leadership, creativity, dedication] to [Recipient’s Company/Organization/School]. [His/Her/Their] ability to [specific skill or contribution] makes [him/her/them] well-suited for [Position/Opportunity/Program]. I strongly endorse [his/her/their] candidacy and believe [he/she/they] will be a valuable addition to your [team/program/organization].

Please feel free to contact me at [Your Contact Information] if you require any further information or specific examples of [Candidate’s Name]’s work and achievements.

[Your Handwritten Signature (if applicable)]

[Your Typed Name] [Your Position]

Related Article: How to Provide References for a Job

Tips for Writing Letters of Recommendation

Crafting effective letters of recommendation requires a delicate balance of showcasing the candidate’s strengths, providing specific examples, and employing persuasive language. Here are some valuable tips to help you navigate the intricacies of this crucial task.

Quantify Achievements

When writing a letter of recommendation, it’s powerful to quantify the candidate’s achievements. Use specific figures and statistics to illustrate their accomplishments. For example, instead of saying “significantly increased sales,” specify “increased sales by 30% over six months.” This provides concrete evidence of their capabilities and makes their achievements more tangible and credible. Quantifying contributions also helps the recipient gauge the scale and impact of these accomplishments, offering a clearer picture of the candidate’s potential.

Connect to the Position or Opportunity

Tailor the letter to the specific position or opportunity the candidate is applying for. Highlight skills and experiences that are directly relevant to the job requirements or academic program. For instance, if the candidate is applying for a leadership role, emphasize their successful team management experiences. This shows that you understand what the role entails and have thoughtfully considered how the candidate’s skills and experiences make them a good fit, making your recommendation more relevant and persuasive.

Include Keywords

Identify important terms in the job listing or academic program description, such as “project management,” “analytical thinking,” or “creative problem-solving,” and weave them into your letter. This not only tailors the letter to the specific role but also ensures it passes through any automated screenings, increasing the chance that your recommendation will be read by decision-makers.

Leverage Technology for Reference Letter Management

Utilize technology platforms for efficient reference letter management. For example, online reference request platforms simplify the process of requesting, writing, storing, and submitting letters of recommendation. These tools often offer templates, reminders, and the ability to submit letters directly to institutions or employers. 

Leveraging such technology can streamline the process, ensuring timely submission and organization of your reference letters, while also offering a secure way to manage sensitive personal information contained within these documents.

Related Article: Reference Check Questions

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