sample project proposal on education

Education Project Proposal

Proposal maker.

Whenever you desire to see something to happen what do you do? Of course! You make an excellent proposal to encourage people to see the need from your standpoint and help you achieve your goals. However, if you find yourself inadequate to create an exceptional and excellent Education Project Proposal , you don’t have to worry because we got you covered. We provided you with an excellent collection of Project Proposal Samples that you can pull up whenever you need one. Nonetheless, that’s not the end. We also created a concise guide so you can create one without breaking a sweat. Go on take a scroll below and see it for yourself.

10+ Education Project Proposal Examples

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What is an Education Project Proposal?

An Education Project Proposal is a document that anyone can use within the education industry. This type of proposal is something students , teachers , and other staff can use to showcase their ideas to the school board or to the PTA.

What are the characteristics of a project life cycle?

A project life cycle is a process in which people from an organization or a project management team go through to finish a project successfully. In this way, people can gauge if what they are doing is advantageous to the overall project or not, and how it affects the company in the long run. 

The Initiation stage of the project is the conception part of it. It is the part where people create the ideas and concepts of the whole project. Determining the purpose and desired outcome of the project is within this stage.

The Planning stage is all about determining the details and processes to ensure that the project will hit the desired outcome. It is also in this phase that the proposal submission should be done.

The execution stage is usually the longest stage. The whole duration of this stage is not something the other stages can eclipse. However, this is the most hectic and time-consuming of them all. This is also the stage where all the plans are executed and come to life.

At this stage of the project, the whole execution is done and people are ready to close the project. Maybe some projects opt to become a program like the Indian Poshan Project that pushed for health and nutrition or ultimately ending the project in view of another. Nonetheless, this should never be done quickly but instead by a proper and deliberate process.

How to Create an Education Project Proposal

Education is one of the most favorable works that the older generation can do for its successor. Without a proper and genuine early childhood education , even our civilizations can be endangered. That’s why to help you make the most of their education we provided steps below for you to create an excellent project proposal.

Step 1: Determine the Readers

Your first step in creating your education project proposal should be on determining the reader of the said proposal. In this way, you can be sure that what you’re writing is tailor-made to the specific person and will see its fruits. So make sure to write something that your readers would appreciate.

Step 2: Define Project Summary

After having a definite audience you should also make sure that what you’re writing should include all the details of the project. However, since it is a proposal you may only opt to provide a summary of the project plan itself.

Step 3: Establish a Work Plan

The actions your team will do has a cause and effect, in this way, you can also see that it has further effects in the long run that might affect the readers. So make sure that you determine these within your work plan. If you’re planning to tackle school health in a certain primary school make sure that you detail it.

Step 4: Tackle the Budget and Schedule

Lastly, ensure that your proposal has a budget and schedule document or section. If you check the internet for some proposal templates you may also see these embedded usually in the later pages of the document. However, this is important and you should make sure that you write these well.

What details should I put in the project proposal?

The main details that a project proposal should have are the vision and goals, key deliverables, schedule, and ownership. Other resources and details that can also be included are the success criteria, key issues and risks, and reporting.

What is the proposal format?

The major format of creating a proposal includes: 1. Introduction 2. Issue 3. Solution 4. Qualification 5. Conclusion

What are the five elements of a concept paper?

The five elements of a concept paper are: 1. Vision 2. Scope of Work 3. Goals 4. Schedule/Timetable 5. Milestones/Criteria

With the rise of the internet and the promulgation of its uses, comes the rise of higher education. The concepts that once thought impossible are now right around the corner. However, it is still necessary to put forth ideas and concepts to the test. Use PDF, Word, or other formats as you see fit, but make sure that you are creating proposals to make the world a better place.

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Proposal Templates

13+ education project proposal templates – pdf, word.

An educational project proposal usually contains details and ideas for approval of a project within the school property or distance learning simple program. For a better learning environment and easier writing, our education project proposal templates already feature the necessary content and sample programs for primary school, early childhood education, middle school, and high school students.

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What is an Education Project Proposal?

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Project Proposal on Education for Distance Learning Students

What are the things you need to do to have a clear project proposal?

1. get the vision and turn it into a proposal, 2. find the right companies and businesses to help you in the funding of the proposed project, 3. have the best team, 4. arrange meetings together with your team and representatives from the companies that will help you fund the project, free education project proposal for poverty example.

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Parts of an Education Project Proposal

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Educational Program Project Proposal Template

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Are you passionate about education and want to make a positive impact on students' lives? Creating an educational program requires careful planning and organization to ensure its success. That's where ClickUp's Educational Program Project Proposal Template comes in handy!

With this template, you can:

• Outline your program's objectives, curriculum, and target audience
• Break down tasks and set deadlines to keep your project on track
• Collaborate with team members and stakeholders to gather feedback and make improvements
• Track progress and measure the impact of your educational program

Whether you're launching a new course, developing a mentorship program, or organizing a workshop, ClickUp's Educational Program Project Proposal Template has everything you need to bring your vision to life. Start creating your proposal today and make a difference in education!

Benefits of Educational Program Project Proposal Template

The Educational Program Project Proposal Template offers a range of benefits for educational institutions and organizations looking to develop and implement new programs. Some of these benefits include:

• Streamlined proposal creation process, saving time and effort
• Clear structure and guidelines to ensure all necessary information is included
• Increased chances of securing funding or approval for the program
• Improved communication and alignment among stakeholders
• Enhanced project planning and management, leading to successful program implementation
• Ability to track progress and measure outcomes against established goals
• Easy customization to fit the unique needs and requirements of each educational program.

Main Elements of Educational Program Project Proposal Template

ClickUp's Educational Program Project Proposal template is the perfect tool to plan and execute your educational projects effectively. Here are the main elements of this Whiteboard template:

• Custom Statuses: Keep track of the progress of your educational program with two custom statuses - Open and Complete - to easily visualize the status of each task and ensure smooth project management.
• Custom Fields: Utilize custom fields to capture important information about your educational program. While the specific custom fields are not mentioned, you can create fields such as Program Duration, Target Audience, Budget, and Resources Required to ensure all necessary details are documented.
• Custom Views: Access two different views to manage your educational program efficiently. The Project Proposal view allows you to outline and plan your program, while the Getting Started Guide view provides a step-by-step guide to kickstart your project.
• Collaboration and Planning: Leverage ClickUp's collaborative features such as task assignments, due dates, comments, and attachments to streamline communication and ensure everyone is on the same page throughout the project.

How to Use Project Proposal for Education Program

If you're looking to create an educational program project proposal, follow these steps to ensure its success:

1. Define the purpose and goals

Start by clearly defining the purpose of your educational program project proposal. What problem does it aim to solve? What are the main goals you want to achieve? For example, your proposal might aim to improve literacy rates among elementary school students or provide vocational training for unemployed adults.

Use the Goals feature in ClickUp to outline and articulate the purpose and goals of your educational program project proposal.

2. Conduct research and gather data

To support your proposal, conduct thorough research and gather relevant data about the educational needs of your target audience, existing programs, and success stories from similar initiatives. This will help you build a strong case for your proposal and demonstrate its potential impact.

Use the Docs feature in ClickUp to compile and organize your research findings and data.

3. Develop a detailed project plan

Next, develop a detailed project plan that outlines the specific activities, timeline, and resources required to implement your educational program. Break down the project into manageable tasks and allocate responsibilities to team members or stakeholders involved in the implementation.

Utilize the Gantt chart feature in ClickUp to create a visual representation of your project plan and track progress.

4. Create a budget and funding strategy

Every educational program project proposal needs a well-defined budget and a funding strategy. Calculate the estimated costs for resources, materials, staff, training, and any other expenses. Identify potential funding sources such as grants, sponsorships, or partnerships, and develop a strategy for securing the necessary funds.

Use the Table view in ClickUp to create a budget spreadsheet, including all the necessary line items and funding sources. You can also set up Automations to track and manage budget-related tasks and notifications.

By following these steps and utilizing the features in ClickUp, you can create a comprehensive and compelling educational program project proposal that stands out and increases the chances of getting approval and support.

Get Started with ClickUp's Educational Program Project Proposal Template

Education institutions can use this Educational Program Project Proposal Template to streamline the process of initiating and managing new educational programs.

First, hit “Get Free Solution” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.

Next, invite relevant members or guests to your Workspace to start collaborating.

Now you can take advantage of the full potential of this template to develop successful educational programs:

• Utilize the Project Proposal view to outline the details of your proposed educational program, including goals, objectives, target audience, and resources required.
• Use the Getting Started Guide view to provide a step-by-step plan for launching the program, including pre-launch preparations, marketing strategies, and communication plans.
• Organize tasks in the Open status to keep track of ongoing tasks and action items.
• Move completed tasks to the Complete status to ensure progress is easily tracked and documented.
• Assign tasks to team members and set due dates to ensure accountability.
• Collaborate with stakeholders to gather feedback and make necessary revisions.
• Monitor and analyze tasks to optimize the efficiency and effectiveness of your educational program.

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52+ SAMPLE Education Program Proposal in PDF | MS Word | Google Docs | Apple Pages

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FREE 13+ Education Project Proposal Samples in MS Word | Pages | Google Docs | MS Outlook | PDF

Nowadays, providing a systematic and effective education for children and teenagers is a real challenge and more complex than the usual, mainly during the COVID-19 pandemic. Due to the observance of physical distancing and quarantine, online and digital classrooms are the new normal for the meantime. Most of the teachers and professors are becoming busier than ever as they try their best efforts in assessing the needs of their students. Perhaps you are a teacher who has an early childhood education project in mind that can probably help your fellow instructors in their productive teaching, as well as the little ones in becoming proficient learners.  In this article, we provide you some downloadable project proposal samples and an informative guide to help you. 

Education Project Proposal

Free 13+ education project proposal samples, 1. university project proposal template, 2. school project proposal template, 3. college project proposal template, 4. university final project proposal template, 5. free school project proposal letter, 6. free sample school project proposal template, 7. education project proposal template, 8. sample education project proposal, 9. simple education project proposal, 10. education resource project proposal, 11. classroom project proposal template, 12. basic education project proposal, 13. sample education project proposal template, 14. education project proposal format, what is an education project proposal, how to create an education project proposal, 1. start with the title and profile of your team or organization, 2. write a clear abstract, 3. specify the problem, and describe your project implementation, 4. make a detailed budget, what is the purpose of an education project proposal, what should i consider in my education project proposal, how do education projects help students, how does project based learning motivate learners.

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An education project proposal  is a professional document created and collaborated by a team of teachers, professors, and other instructors that thoroughly explains their ideas about a particular kind of education project. This helps a person or a team to initiate fundraising for their project if it gets approval. 

For example, the Lao People’s Democratic Republic Inclusive Education Project is one of the longest running education projects worldwide, being established for 16 years with the main goal to focus on the needs of disabled students and to change the education system through the introduction of  child-centred approaches to teaching and learning  in 539 schools across the country. This unique project became a huge success for many people according to the book “ Disability, Poverty and Education .” 

In any kind of project proposals, one person or a team should follow a standard format in creating an education project proposal. Below are some essential components that you should consider while writing your project proposal :

Ask the members of your team or non-profit organization about their suggestions of the project title. Write down 3-5 possible titles and select the best among them. Remember that a thought-provoking title can definitely help you in getting approval for your future project. Adding some basic information about your team or organization is important in introducing your project as well.

According to an article written by Heather Skyler, she said that you should begin with writing an abstract in a concise paragraph or a single page, explaining the entire purpose and scope of your proposal . It helps the readers to focus and guide them through the proposal. 

Be specific and clear about the description of the problem that will be solved through the education project you are proposing. Explain how you have conducted some research and analysis of a certain group. Take note that you must include the reason why implementing your project is the key in supplying the needs of your target group. Provide a well-detailed description of your project such as the objectives, activities, instructional methods, materials and assessments, etc. 

Inform them about the total amount or an estimate that you need in order to execute the whole project. Classify the expenses for individual parts of the project. Add some justifications in this part.

An education project proposal is a formal document to showcase a strategic tool through which an educational institution can determine its priority actions, policy orientations, and anticipated outcomes. Additionally, it notifies the community in ensuring educational success for all students regardless of age.

The main factors to consider are the following:

• Title of education project
• Organization or company profile
• Overall objectives
• Project input
• Key personnel
• Budget and justification
• Sustainability
• Expected output

An article explained that these projects significantly enhance the child’s ability to work with his or her peers, building teamwork and group skills. It allows the teacher to learn more about the child’s specific necessities. 

According to this article , project-based learning (PBL) deeply encourages students to connect with content areas text while enhancing their knowledge of a certain topic. It is a unique way to preoccupy and allow them to gain ownership over their personal learning.

Therefore, writing a project proposal is similar to serving an amuse-bouche to your dear guests. It is a French term that means “amuse the mouth” or simply, to please guests’ palates with a little flavorful taste.  Presenting your proposal is hinting at flavors to come in the full “meal course” of your overall project.  If you want a no-fuss template, the guides in this article will certainly help you in creating an effective education project proposal . Plus, here are some downloadable samples in various formats that you can use as well. Click the templates here and start downloading now!

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Education proposal templates

Have an idea for a new educational program or service? Start by writing a project proposal! Education proposals require a lot of time and effort to ensure that the proposal is accurate. Choose one of the ready-made templates below and customize it to include photos and any other details you’d like to add.

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Behavior contracts are useful instruments for informing learners of their rights. This Behavior Contract Template makes creating an agreement easier by preparing pertinent rights and expectations and permitting you to fill in the personal elements as required.

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What is a proposal template?

In proposal writing, a proposal template is a document that already contains a pre-arranged layout and any preliminary information required to write a proposal.

This can include boilerplate details like the name and address of the institution, the current school principal, or even the contact information of the proposal writer and related project stakeholders.  

The template might also include formatted headers, logos and letterheads, and even a basic outline commonly used when structuring proposals.

The purpose of the proposal template is to contain any standardized information within the proposal in order to save time, improve grammatical accuracy, and ensure that all basic details are automatically covered.

Why do I need templates for my school or education program?

Proposal templates are valuable for education projects and programs in a few separate ways.

First, proposal templates are useful when trying to acquire grant funding via a grant application or project proposal. In this scenario, templates can help to accelerate the application or request process, potentially making your team more competitive through efficiency during proposal creation.

Second, templates can help you make the best use of any funding that you have. For example, a program proposal template can help you ensure that you’ve covered all of the basic information that you need to include regarding your proposed educational program. While you’ll still need to modify the template to suit your use case, you can stock the template with “must-have” inventory items that a program might need.

Lastly, templates can be used in the request for proposal (RFP) process to quickly compile and send your specifications to suppliers when your school needs to solicit partners as part of a competitive process.

When external vendors are essential to acquire the supplies you need to complete your initiative, project and grant proposal templates can go a long way to ensure a fast and seamless process.

What templates do I need?

You may need a variety of different proposals in order to cover the needs of your organization, existing staffing, and a variety of other factors.

For example, you may have an IT department capable of maintaining school computers that lacks the information required to handle an onboard security system. In a scenario like that, you might need a service contract to outsource those services because your team members lack the bandwidth to handle those responsibilities.

Most educational institutions need three or four key templates.

Course proposal templates

Generally, course proposals are designed to request funding or approval for a specific course that an educator would like to teach.

The problem is that course proposals can vary based on requirements and departmental expectations. Administrators can streamline this process and drastically reduce confusion by creating a template that includes all relevant guidelines so that instructors have a guide when creating their own course proposals.

Grant proposal templates

Grants are key components when it comes to acquiring funding for major projects and initiatives within your organization. Government grants follow specific guidelines and can have their own competitive process, while private grants may require an entirely different set of directions.

Templates can help when multiple grants follow a similar process — such as at the state or federal level — or when your team is applying for multiple grants from the same foundation or partner organization.

Program proposal templates

Acquiring funding for school programs is a great way to expand the kind of education that your institution can offer. Extracurricular programs can enhance student life while core academic programs might transform the way your department teaches a specific subject.  

Unfortunately, these programs often require some kind of outside funding and supplies. A program proposal template may be essential to ensure that your departments are covering all their bases.

Build EDU templates faster with PandaDoc!

Without a doubt, creating documentation that helps your department gain funding or start new programs can be complex and difficult to build.

But it doesn’t have to be that way. PandaDoc gives your team all the tools you’ll need in order to build and design the perfect project proposal template.

Our document editor is equipped with a variety of tools designed to help you build documentation quickly and easily before saving it into templates that are easy for the rest of the team to recycle and reuse.

Come learn how PandaDoc can transform the way you build documents.

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Frequently asked questions

What should i include in my education proposal template.

While every proposal is a little different, you’ll want to make sure that your proposal matches the guidelines set forth by the funding agency.

Your organization may have a guidance document like this one from the University of Michigan that can talk you through any specific information that must be included. Your department may already have proposal examples and sample proposals available.

In other scenarios, you may need to include a broader set of information like what you’d see in a standard business proposal such as any of the following:

• Executive summary
• Cover letter
• Table of contents
• Proposal contents
• Contact information
• Funding requests and projected costs

It’s fair to say that many of these basic pages can help you “sell” the concept behind your proposal to readers.

When designing a proposal template, make sure to include pages with all relevant boilerplate information to save writers from needing to retype well-established content.

Why should I be worried about grants?

Grant funding can be responsible for everything from high school choir and band programs to new building construction for growing campuses.

However, many grants are funded through competitive processes that will pit your educational institution against other schools competing for a finite amount of funding.

Compelling grant applications take time to write — and templates can help with that — but the payoff may result in more funding for your school, a high-profile program, or even a new educational opportunity to help students get the most out of their education.

What is the difference between an RFP and a proposal?

An RFP or “request for proposal” is typically used in situations where funding has already been acquired and your institution needs to solicit partners to acquire the tools, labor, or resources requires in order to initiate the project.

At this stage, you’re sending a request for vendors to submit proposals so that your team can select the best candidate for the job (typically based on some kind of internal criteria).

If you’re creating your own proposal in order to acquire funding, you’re likely at an earlier stage of the process.  In this scenario, you need to compile all of the estimated costs for your project so that you can determine how much money you think you’ll need in order to accomplish what you set out to do.

Though it may seem counterintuitive, the funding proposal is typically submitted prior to an RFP request for vendors. In most scenarios, you’ll need to secure funding before you begin to solicit bids from vendors and partners.

When writing a proposal, does my budget need to be exact?

Typically, your budget doesn’t have to be perfect — but your mileage may vary.

In many scenarios, you may be able to change the amount of money that you’ve requested by providing a justification for the change. This is more likely to be true in matched funding scenarios, where the school is already responsible for raising a certain amount of money as part of the funding process.

In unmatched or fixed funding scenarios, you may simply receive a lump sum that must be used for the program, leaving your organization to either raise the remaining amount or return the money to the funding agency if the project falls through.

How should I format my proposal?

Depending on the funding agency, your proposal may be required to offer specific information or follow specific formatting guidelines.

Many of these formatting requirements are achievable using Microsoft Word, Excel, or Microsoft Publisher. Simple formatting requirements may even be achievable using Google Docs.

If you want to streamline the software tools you need to create the perfect school proposal, a platform like PandaDoc that is specifically designed to handle proposal creation can save hours in time and development.

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Education Proposal Templates

Elevate your educational ideas with our proposal templates. They're the 'class' act for your next big educational pitch!

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How to Write a Proposal for an Education Project

by Heather Skyler

Published on 10 Dec 2018

The purpose of an education proposal is usually to secure grant money and get approval for a specific education project. Often, an entire team is involved and will collaborate to put the proposal together. Whether it's the idea of one person or of many, a proposal for an education project generally follows a basic format.

Start With an Abstract

The abstract is a concise paragraph or a single page that explains the entire purpose and scope of the proposal. Similar to a blurb on the back of a book, the abstract gives you a short version of the whole. Abstracts help to focus readers and guide them through the proposal. While the proposal starts with an abstract, some people find it easier to write this section last so it essentially acts as a summary of the entire report.

Write the Needs Assessment or Statement of the Problem

There is a reason you are proposing this plan or idea – to fulfill a specific need or solve a problem – so the first section should clearly explain what the need is or describe the problem that will be solved. This section is very important, and the content should be clear and concise. For example, you are proposing a program to improve the math scores of eighth-grade students. Describe the current state of their grades and show why these students would benefit from your program.

The needs assessment section should also explain how you've analyzed the needs of this particular group and why the implementation of the project will be helpful. How did you identify the eighth-grade project participants? How did you determine that your project could be successful with this group? Don't describe the entire project or plan in detail here. That comes next.

Include the Program Description

Now you've come to the meat of the proposal. What exactly is your proposed idea? Describe the nature of the project and show how it will lead to improving student performance. It's a good idea to keep the focus of the project limited so it can be implemented effectively within the time and budget constraints of the project. In this section, also include the project's goals and objectives. Explain what you plan to achieve and lay out the timeline.

Let's say your idea to improve eighth-grade math involves building a specialized computer game that can match the pace of a single student's progress. You'll outline how long it will take to develop and test the game, then lay out how many students will test your project and what variables you'll use to measure success.

Describe How the Project Will Be Implemented

The implementation section provides a more detailed explanation of how exactly you will operate the project. You gave a brief outline of this in an earlier section, but here is your chance to further explain the objectives, activities, instructional methods, materials and assessments that will be essential for the implementation and evaluation of the project.

List the Key Personnel

Identify each member of the project team and describe their duties and responsibilities. Indicate the amount of time this team will devote to the project. Provide a short bio for each team member, highlighting their backgrounds and achievements and revealing why they are a good fit for this project.

Budget and Justification

In this section, create a detailed budget. State the total amount you are requesting, then break down the spending for each part of the project. For our eighth-grade math example, this could include staff salaries, computers and other related costs.

Methods and Measurement Tools

Describe exactly the methods you will use to measure the success or failure of the project. It is important to connect the ideas in this section to the rest of the plan. This section should illustrate the strategies you plan to use to determine the extent to which you are attaining the project's objectives. List the data you plan to collect and the assessment measurements you will use. Provide a timeline for collecting the data and explain your strategies for compiling and reporting evaluation results.

Education proposals are typically long and very detailed. They also involve lots of initial research and revision. This is a nutshell version of how you can put one together, but any successful proposal for a major project should be thorough and well-written.

Teacher-Powered Schools

• Review sample school proposals and write your own

In this step, your team will research what is required in a proposal to a state, district, or charter authorizer for a new or converted teacher-powered school. Most of this information can be gathered from the approving body’s website, but don’t forget to use your networks to learn what might not be formally written down that makes an application rise to the top or be automatically discarded.

What is a teacher-powered school?

This section aims to help you in your process by featuring a number of sample documents to help you consider what language and ideas to include in your proposal. Teams that have written proposals in the past report that they used information they gleaned from various sample proposals to develop their own.

Some areas of autonomy will be secured, enhanced, or otherwise codified through approval of your proposal. But keep in mind that in addition to the school proposal, you may need to work with the state, district, charter authorizer, or union/association to formalize your team’s arrangement for collective autonomy. Often, a charter school proposal turns into the school’s charter agreement and teachers’ autonomy is written in. In other cases, the proposal may make clear how the team will operate with autonomy but the autonomy itself will be formalized in a separate agreement or set of agreements. (See learn about securing collective teacher autonomy .)

For example, after a pilot school proposal is approved in Boston or Los Angeles, a pilot school agreement in the form of an MOU (memorandums of understanding) is arranged between the school district and the union. The MOU grants five areas of autonomy, including: staffing, budget, curriculum & assessment, governance, and school calendar.

In addition to the MOU, teachers at each Boston and Los Angeles pilot school collectively write an Election-to-Work Agreement (EWA) for their site on an annual basis that outlines the working conditions at the school. This is an opportunity for teachers to decide to exempt themselves from some aspects of the collective bargaining agreement. For example, at their own will, they might expand work hours or require teachers to become National Board certified.

The EWA is voted on by the teachers at the site (in Los Angeles, these EWAs are also approved by their union local, UTLA), and teachers who do not agree to work under the conditions will enter the district’s hiring pool and default to the working conditions outlined in the existing collective bargaining agreement. Often teams include their EWA for the school’s first year in their proposal. This is the case in some of the sample proposals included below.

There are two steps for ensuring you are securing all the autonomy you need. First, comb through the plans your team made throughout the Storming stage, and—as a team—carefully consider what areas of autonomy you will need to achieve your mission, vision, values, and goals. Then, make sure you’ve covered all the bases in your proposal and/or in any additional documents you learn you will need through your research on this website and within your own state, district, charter authorizer, or union.

It might also be helpful at this time to find a school start-up check list for your state. These are usually provided by charter authorizers, but can be helpful to your team whether you are starting a charter or not. There are many details provided in these lists that this guide does not cover, and you should be sure you are covering every angle. This sample Start-Up Tasks and Timeline from Novation Education Options, a charter authorizer in Minnesota, will give you an idea.

Revisit the Forming stage steps learning about teacher-powered schools and finding inspiration and motivation for the work to gather supporting research to include with your proposal.

Review sample school proposals

Arts theater entertainment school (artes) proposal.

School proposal. The ArTES design team authored this proposal for a teacher-powered pilot school in Los Angeles Unified School District. The team’s proposed Election-to-Work agreement for its first year begins on page 87.

Chrysalis Charter School Proposal

Contract. Chrysalis in Palo Cedro, California, has teachers’ collective authority written in its charter contract arranged with the Shasta County Board of Education.

Laurel Tree Charter School Proposal

Contract. At Laurel Tree Charter School, a teacher-powered school, teachers’ collective autonomy is arranged via charter contract with Northern Humboldt Union High School District and the school’s governing bylaws.

Oliver Partnership School Proposal

School proposal. In 2012 the Lawrence Teachers Union, AFT Massachusetts and the AFT prepared this proposal to Lawrence Public Schools with an eye toward transitioning an underperforming school into a grades 1-8 school with teacher-powered governance in many areas, overseen by a Partnership Council consisting of union, district, school, parent, and community representatives. The proposal sets some big goals and values, while leaving the ideas about how to reach the goals to the team of teachers at the school to work out after the proposal is accepted.

School of History and Dramatic Arts Proposal

Proposal. In 2011 the design team for the School of History and Dramatic Arts prepared this proposal for a teacher-powered pilot school in Los Angeles Unified School District. The team’s proposed Election-to-Work agreement for its first year begins on page 117.

Securing Autonomy: Discussion Starters for Creating a Teacher-Powered School

Discussion Starters. Teams starting or improving a teacher-powered school should use this resource to explore ideas and tips that are important for teams to know as they author proposals, including how to navigate politics, how to position the role of the board, and which areas of autonomy are "musts."

Silver Lake Studio School Proposal

School proposal. In 2013 the design team of Studio Middle School prepared this proposal for a teacher-powered pilot school in Los Angeles Unified School District. The team’s proposed Election-to-Work agreement for its first year begins on page 26.

Social Justice Humanitas Academy (SJHA) Proposal

School proposal. The SJHA design team authored this proposal for a teacher-powered pilot school in Los Angeles Unified School District. The team’s proposed Election-to-Work agreement for its first year begins on page 142.

• Overview of the five stages
• Learning about teacher-powered schools
• Finding inspiration and motivation for the work
• Building a team
• Developing a 30,000-foot vision
• Developing a design team
• Determining a collaborative leadership model
• Designing a student-centered learning program
• Designing the physical learning environment
• Designing assessment of student learning
• Designing a schedule
• Designing student engagement strategies
• Designing parent engagement strategies
• Designing an approach to discipline and social needs
• Creating a high-performance culture
• Developing a shared purpose
• Deciding whether to formally organize the teacher team
• Determining an approach to teacher evaluation and tenure
• Ensuring the teacher-powered team is a community of learners
• Defining budgeting processes and priorities
• Creating a strategy for attracting families
• Seeking external support
• Learn about securing collective teacher autonomy
• Connect with teachers in existing teacher-powered schools and get feedback on your proposal
• Developing personnel processes
• Improving how your team’s shared purpose is used in decision making
• Cultivating skills and dispositions for evaluating colleagues
• Refining skills for working in a collaborative leadership model
• Creating and refining a process for assessing school performance
• Learning skills for working unconventionally
• Bringing new team members into the existing culture
• Planning for changes in leadership
• Assessing whole school performance for continuous improvement
• Seeing your team as part of a larger community of teacher-powered schools
• Growing the teacher-powered school community
• Mobilizing the teacher-powered school community to transform teachers and teaching

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How to Write a Project Proposal (Examples & Templates)

Written by: Unenabasi Ekeruke

A project is not something that just comes together overnight. It often takes strategic planning and a significant amount of time to get it right and receive the support it needs to thrive.

To fast-track approval for an external or internal project, it’s important to successfully present your ideas . And although a convincing elevator pitch may work in some circumstances, it’s often not enough. This is where writing a project proposal comes in.

But what is a project proposal exactly?

A project proposal is a powerful document that communicates what the project is all about, how it will be executed, and what outcomes can be expected.

Read on to learn what a project proposal is and what it should include. We've also included templates and tips to help you create a winning project proposal.

Here’s a short selection of 8 easy-to-edit project proposal templates you can edit, share and download with Visme. View more templates below:

Table of Contents

What is a project proposal, types of project proposals.

• How to Write a Project Proposal

10 Project Proposal Template Examples

The top 7 tips for writing a project proposal, project proposal faqs, give your project proposal an upgrade today.

• A project proposal is a document that communicates everything stakeholders should know about a project, including the objectives, deliverables, timeline and budget.
• Project proposals are created to secure funding and stakeholder buy-in, win clients over and convince higher-ups to allocate resources to an idea.
• The six major types of project proposals include solicited, unsolicited, informal, renewal, continuation and supplemental project proposal.
• Six steps to writing a project proposal: write the executive summary, explain the project background, present a solution, and define the project deliverables and resources needed.
• Top tips for writing a persuasive project proposal: know your audience, keep it simple and make it persuasive, do you research, use a template and cover letter.
• Tap into Visme’s extensive template library to create winning project proposals .

A project proposal is a document or set of documents that clearly communicates and defines your project and ideas, including the goals and objectives, timelines , deliverables and budget.

Project proposals are used to tell the story of why a project idea should be executed and supported.

They are typically created for the purpose of securing funding or buy-in, winning new clients, extending an existing client’s contract or convincing someone to allocate resources to a new initiative.

It should establish what the project is, what you’re aiming to achieve with it, how you plan on getting there and why it’s worthwhile. You can use a timeline maker to visualize timelines, deadlines, and milestones, while a budget planner can help you work out inflow and outflows.

Essentially, a project proposal should not just grab attention for the sake of it. It should be persuasive with a clear, confident and congruent message.

As the project's foundation, project proposals are vital for creating clarity around the goals. They define the priorities and requirements of a project before and when a stakeholder gets involved.

There are different types of project proposals to choose from, depending on your proposal's audience and the type of proposal you're presenting.

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Here's a brief description of each of them.

Solicited Project Proposal

A solicited project proposal is sent in response to a Request for Proposal (RFP). An RFP is a document that gets sent to a qualified organization. It announces a project, describes it and asks for a bid.

RFPs are competitive and often put businesses up against top candidates. They come with highly specific directions and require thorough research and sharp persuasive writing skills.

Unsolicited Project Proposal

An unsolicited project proposal is just that — unsolicited. It’s a bit like the cold call version of a proposal. In this situation, no one has asked for your proposal and there is no RFP involved. However, under the right circumstance, a well-executed unsolicited project proposal can be a game-changer.

A possible downside to unsolicited project proposals is not having clear knowledge of a stakeholder’s needs.

Maybe you've identified a problem and the solution to it. While the opportunity presents itself, you need resources to bring your idea to life. This is when you might turn to an unsolicited project proposal.

Informal Project Proposal

In the case of an informal project proposal, a client may reach out with an informal request for a project proposal to be sent to them. Once completed, you can respond with your pitch.

However, because this isn’t an official RFP , the rules aren’t as well established. This means that this type of proposal most likely isn’t going to come with much context. The writer will need to do a lot of solo research.

Renewal Project Proposal

A renewal is used when a project has run its course and needs to start again. The research that goes into this type of proposal typically stems from the success data of the last project.

In this project proposal format, the goal is to highlight ideal past results produced via the project. If the results are worth it, you should work to persuade project sponsors and other stakeholders of your capabilities to produce similar, or even better, future results.

Continuation Project Proposal

Continuations are usually done on a calendar basis when a project is entering a new phase or when new resources are needed to ensure the project can continue. These proposals don’t require as much work as the project has already been approved and is up and running.

For example, you can send continuation proposals when you seek additional funding to extend the project's duration and scope or continue an ongoing project beyond its initial funding period.

Supplemental Project Proposal

Along the lines of a continuation proposal, a supplemental proposal is needed in situations where you may have gone over budget or need more resources than you originally requested.

Essentially, the project scope has grown beyond initial expectations. The project team needs to modify the project's scope, budget, or timeline to address unforeseen circumstances or take advantage of new opportunities not included in the original proposal.

This proposal aims to persuade stakeholders to invest more resources by proving the value of the modified scope or project.

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How To Write a Project Proposal

After you’ve completed your project proposal outline, it’s time to write.

How you write a project proposal can make or break its success. It’s often the first and last impression a reader will have to make a final decision. So, how do you put together a project proposal that’s impactful, formative and memorable?

The best way is to follow this step-by-step plan, regardless of the type of proposal. These project proposal writing steps below will  make sure your proposal is a winner.

Step 1: Write the Executive Summary

Coming up with an executive summary is the first step to take when writing a project proposal. It’s a relatively shorter section designed to give investors and stakeholders a brief overview of the most important information about the project. It should summarize what’s coming and also persuade the reader to continue reading.

It often contains a short statement that addresses the main selling points of the project, such as:

• The core problem your proposal aims to solve
• Who will benefit and how
• What resources are needed
• A timeline and budget
• How the success of the project will be measured
• Return on investment (ROI) and more

The goal of an executive summary is to capture your audience’s attention . It should get them excited and motivated about the project you’re pitching and its potential impact.

Follow the executive summary tips below.

Step 2: Explain the Project Background

This section gives you the opportunity to go into the background of the project.

When putting together the project background, it’s critical to explain the current state of the problem and why your audience should care about solving it. Using references and statistics in this section can be helpful in getting your point across effectively.

Some points to cover may include:

• A deeper dive into the problem your project addresses
• What’s already known about the problem
• Who has addressed the problem before
• What research is out there already (if any) and
• Why past research has been insufficient at fixing the problem.

The best practice is to keep this section no longer than one page.

Step 3: Present a Solution

Now that you’ve presented the problem, you must now present the solution. This section serves as a great opportunity to outline your project approach in more extensive detail.

Some of the key items to include are a vision statement, the project schedule and any important milestones . Also include project team roles and responsibilities, reporting tools to be used throughout the project and more.

This section is great for showcasing how you’ll be measuring and reporting on your project’s success. Give an overview of which metrics you’ll watch and how you intend to display those results accurately.

Step 4: Define the Project Deliverables

Defining your project deliverables is a crucial step during the project proposal process. Stakeholders want to know just what it is you’re going to be delivering to them at the end of the project. This could be a product, a program, an upgrade in technology or something similar.

For example, depending on your project type, your project deliverable can be any of these things:

• A software application
• Training material
• Report, plan or policy document
• Infrastructure (buildings, bridges, or highways)
• Artistic or literary works

When defining project deliverables, the stakeholders should easily be able to visualize your project and the end goal in mind. Also, include realistic timelines outlining the time and date of each deliverable.

Step 5: Request Your Needed Resources

Hopefully, by this point, you have convinced your reader that your project can’t wait and needs to be implemented. Congratulations! But you're not out of the weeds yet.

Now is the time to share the pivotal details on:

• The project budget. This involves everything from the supplies needed to create the project to ad pricing and team salaries.
• A breakdown of the costs. This should cover why you need the specific resources you do. That way, stakeholders have a firm grasp on what their buy-in is being used for.
• A resource allocation plan. It’s important to include an overview of your resources being allocated and where they plan to be used. For instance, if you need $100,000 to complete your project, where will this money be going? Technology, materials, etc.?

Requesting resources can be tricky. So it’s important to be clear on what you need, how much you need and most importantly, why you need it.

It’s a good idea to save the required resources for the end of your project proposal so you’re not overwhelming anyone right away with requests. It’s better they know first what their resources are actually going to provide and the objective at hand.

Step 6: State Your Conclusion

The conclusion section of a project proposal should give a final summary and brief review of all the points already discussed. This is your last chance to win over your audience. So make it count by ensuring it incorporates the absolute most important evidence in order to receive approval.

This serves as the closing moment to emphasize the impact of your project. Prove you have adequately researched all potential solutions and are positive your proposed method is the best way to go.

This section is typically dedicated to any additional graphs , charts , images or reports that were not already cited in the proposal. With Visme’s data visualization tool , you can bring your project proposals to life with interactive graphs and charts like the one below.

For example, you can visualize key financial metrics associated with the project, such as

• Gross margin
• Cost-benefit analysis
• Return on investment (ROI) analysis
• Break-even analysis

When visualizing project tasks, milestones, and dependencies, Also, Gantt charts, PERT charts and flowcharts can come in handy.

The amount of detail you choose to include in your project proposal can vary significantly, depending on the project itself and its scope. In some cases, a brief proposal may suffice; in others, an extensive document spanning many pages may be a better fit.

No matter what amount of detail or length your project proposal needs to be, Visme has got you covered. We offer a variety of beautiful and customizable project proposal templates.

If you’re short on time and need a project proposal ASAP, use Visme’s AI Designer . This AI-powered tool will ask you a series of questions to craft a personalized template for your industry and project needs. Either way, you’re bound to find a template you love!

Here's what Autumn, a finance manager, has to say about Visme.

“I feel that for anyone who wants to improve efficiency and effectiveness at the workplace, VISME gives you the extra edge to take things forward. It's an apt tool for quickly converting your thought process into a unique communication.” 

Take a look at some of Visme’s top proposal template examples.

Example #1: Web Development Project Proposal

With this project proposal template, you can share your project ideas, attract investor interest and get them to pull out their checks. The template features an attractive cover page, color combination and layout bound to hold your readers spellbound.

Every design element in this template is customizable. You can swap content, colors, fonts, shapes and logo to match your branding.

Example #2: Project Management Proposal Template

Share your business idea and impress potential clients with this project management proposal template. The template features a sleek black theme with multiple bright colors flowing through the footer, giving off a trendy look.

Notice how this project proposal example uses icons on the cover and images in the adjoining pages. That’s the beautiful thing about using Visme. You can switch things up as much as you want.

Visme has a rich library of high-quality images and other design assets, including 3D icons, shapes and illustrations and animated graphics to make your proposal shine. So, when you’re creating a proposal template, it’s more likely to stand out professionally and visually.

Even if you don’t find a perfect fit, Visme’s got your back. You can upload yours or use our AI-image generator tool to whip up stunning images, art, illustrations and graphics in seconds.

Example #3: Technical Project Proposal

If you’re embarking on a technical project and need to secure approval, funding and the resources needed for execution, this proposal template is a must-have. This proposal serves as a plan of action that outlines the steps necessary to complete the project and helps stakeholders understand the technical aspects of the project.

Visme’s intuitive editor makes it super easy for you to customize every part of their template. You can visualize data using graphs, charts, diagrams and widgets like progress bars and radial gauges.

Notice how page 5 depicts the project timeline. You can do that and more with Visme’s timeline maker .

Example #4: Architectural Project Proposal

This template has everything you need to create a winning project proposal. From the aesthetics to the layout to the content, every part of this proposal oozes elegance and quality. It features sections like project goals, milestones and budgets, plus lots of images to add more context, each helping to bring your best project proposal ideas to life.

Amp up your proposal and create engaging reading experiences using animation and interactive elements like popups, hover effects, animated icons, illustrations and special effects.

Example #5: Simple Business Proposal Template

This simple business proposal template cuts across a wide range of use cases. You can use it to secure buy-in for a short or long-term project or business. It features key sections like introduction,  services, customer reviews, setup process, delivery timeline and pricing.

Sometimes it can be difficult to create project proposals in silos. Fortunately, you can get your team involved in the process and collaborate with style using Visme’s collaboration feature .

You can add your team to a single workspace and assign user roles and permissions. Team members can tag each other, leave comments and feedback, react, resolve and delete comments.

Furthermore, you can take advantage of the workflows feature to assign different sections of the proposal to specific team members. Likewise, you can use it to ask the team lead for approval on the final design.

Example #6: Construction Proposal Template

Win your next project bid with this attention-grabbing project proposal template. The bright color combination and high-quality images are next-level, giving your proposal a trendy and professional look.

Customize the template by replacing the placeholder text and then proceed to edit the visual elements until you’re satisfied with the look and feel.

Once done, you can download your proposal in PDF, JPG, PNG and HTML5 format. Or share it online using a live link or embed it on your website.

Example #7: Nonprofit Proposal Template

Are you running a nonprofit organization and want to solicit funding, grants, or other forms of support from individuals, corporations, or government agencies? We’ve got a project proposal template for you.

Share important information about your project, program or initiative using this enchanting proposal template from Visme. The template has a superb selection of high-resolution stock photos that add flair to your design, plus an exquisite design layout that will help you draw attention to your content.

Example #8: Financial Proposal Template

Elevate your company's product proposal using Visme's polished proposal template. Our templates offer a sophisticated design layout, a range of high-quality stock photos, and separate sections for product specifications, budget, and usage. This expertly crafted template serves as the perfect example of a proposal that knows how to stand out.

Utilize our data visualization tools to effectively visualize financial details like budget, cost and expenditure analysis. You can even add an extra page to your document to capture investment requirements, cost analysis, revenue projections, risk analysis and more.

Example #9: Corporate Proposal Template

This template is professionally to grab the attention of potential business partners and give your corporate image a boost. You can customize the proposal for a new product development project or corporate initiative.

Visme’s brand design tool can help ensure your proposal stays on brand. You can create beautiful templates, a library of assets and reusable content blocks tailored specifically to your brand. Simply input your website address into the AI-powered brand wizard and watch the magic happen.

Example #10: Partnership Proposal Template

Writing a partnership proposal requires putting your best foot forward. And that’s what this template offers. It encapsulates all of the key details, including the company overview, benefits or value proposition and legal considerations.

With Visme’s Dynamic Fields , preparing a proposal is a piece of cake. You can easily update information throughout your projects and ensure you don’t miss out on anything important.

Example #11: Purchasing Proposal Template

Writing a good proposal is also an essential skill for procurement experts. If you’re looking to convince higher-ups, clients and other stakeholders to release funds for procurement, this template is a perfect pick. It highlights why they should invest in the equipment, the specifications and pricing details.

Feel free to add in more details as you deem fit. Add a flipbook effect so your readers can flip through pages as though they are opening a book.

Example #12: Freelance Proposal Template

Whether you’re a freelancer, creative or professional, you need a captivating proposal that pitches your service in the most compelling way.

The good news is that this template fits the bill. The template displays unique designs, distinctive layout, color and font combinations on all pages.

Use it to show your clients why you’re the best fit for the project, what they should expect, goals, payment and budget. After sharing your proposal, monitor Visme’s analytics to see who has viewed or clicked on it.

Example 13: Bid Proposal Template

Make a strong case for your company and win your next bid with this stunning project proposal template from Visme.

The proposal template features a minimalist yet sleek design that captures the eyes. The colorful geometric pattern and a blend of high-resolution photos make this template a masterpiece.

Furthermore, it includes a formal letter, budget and conditions for project commencement and completion.

Get help writing critical proposal sections so they’re concise and easy to understand, using the Visme AI Writer . Use the prompt window to ask the AI to condense, reword, summarize or edit your proposal text.

Make this template your own by editing content, changing image(s), applying custom colors, fonts and logo and more.

Example #14: One Page Proposal Template

Who says your proposal has to consist of multiple pages? Visme allows you to switch things up with your designs.

Capture the essence of your project using this attractive one-page proposal . The template design layout allows you to keep the information short, sweet and to the point, making it easy for clients to make decisions fast.

Didn’t see what you were looking for? No problem. Visme has a large variety of proposal templates that are colorful, visual, attractive and simple to use. Check out the rest of our project proposal templates in our fully stocked library.

No matter which proposal format you’re working on, here are seven tips that apply as best practices for all.

1. Know Your Audience

It’s important to keep your audience (i.e. the stakeholders) in mind while you write your proposal. Consider where they’re coming from. Why should they give you funding? Will it have a direct impact on them? Knowing your audience can help increase your chances of winning your audience over.

2. Keep It Simple

Although a project proposal is often a hefty lift, that doesn’t mean it needs to be overly complex. This means you can discuss the project plan , but you don’t need to discuss every technical detail. It’s also imperative to keep your writing style simple, clear and free of errors .

3. Be Persuasive

If your reader isn’t intrigued by your project, it will be much harder to get them on board. To combat this, focus more on how it will benefit others and how it will positively impact your industry, rather than just sharing the features it will offer.

4. Do Your Research

A winning project proposal includes thorough research and knowing the ins and outs, backwards and forwards. Be sure you can back up your problem - and solution - with reputable sources via outlets such as case studies , customer testimonials, user analytics, statistics or charts.

5. Utilize the Smart Method When Setting Goals

When writing a project proposal, setting your project’s objective and locking down the right goals should not be overlooked.

If you’re running into roadblocks, consider implementing the SMART (Specific, Measurable, Attainable, Relevant, Time-bound) method. They help ensure your KPIs cover everything and every goal can be met effectively.

6. Include a Cover Letter and Table of Contents

Your project proposal should read like a book. Therefore, it should come as no surprise that your proposal should also include a cover letter and a table of contents .

A cover letter, paired with a table of contents, makes for a great couple. When combined, they are a perfect way to help set your audience up mentally for what they’re about to read.

To enhance reader experience, consider making your Table of Contents (TOC) clickable. This allows readers to easily navigate between sections of your proposal.

7. Use a Template

In a lot of ways, project proposals are all about making the best impression possible. Establishing a proposal using a pre-built template can help keep everyone on the same (virtual) page. It also helps keep your template looking modern and visually eye-catching. When in doubt, use a template .

Even more, use AI-backed tools like Visme’s AI document generator . Use the chatbot prompt to describe what your project proposal needs to include and the tool will suggest a number of styles based on Visme templates. Choose one and let the AI save you time and effort to create a first draft for your project proposal.

Q. Project Proposal vs. Project Charter

A project proposal is a preliminary document used to secure approval and funding for a project. The proposal typically includes a high-level overview of the project, a description of the problem or opportunity the project addresses, the proposed solution, the expected outcomes, and the cost and resource estimates.

On the other hand, a project charter is a formal document used to initiate and manage the project once it has been approved. ​​

The purpose of a project charter is to provide a clear, concise, and shared understanding of the project and its objectives and to establish a framework for project management and decision-making. The charter is typically created after the project proposal has been approved, and it provides a more detailed and specific plan for the project.

Q. What Is the Difference Between a Project Proposal and a Project?

A project proposal and a project are two distinct concepts in project management.

A project proposal is a document that outlines the plan for a proposed project. It describes what the project is about, what needs to be done, and how it will be done.

A project on the other hand, is the actual work that is carried out to achieve the objectives outlined in the project proposal. It is a specific set of activities that are planned, executed, and monitored to achieve a specific goal within a defined timeline and budget.

Q. What Are the Two Types of Proposals?

The two types of proposals are solicited proposals and unsolicited proposals .

Solicited proposals are those that are requested by a client or organization. The client typically issues a Request for Proposal (RFP) that outlines the requirements and specifications for the project and invites interested parties to submit proposals in response.

Solicited proposals are usually more structured and formal, as they need to address the specific needs and requirements outlined in the RFP.

Unsolicited proposals, on the other hand, are submitted without a formal request or invitation. These proposals are typically used to pitch an idea, product or service to a potential client or organization and persuade them to consider a partnership or collaboration. This type of proposal is usually less structured and formal.

Q. What Are the 6 Types of Project Proposals?

As highlighted in the article, the six types of project proposals include:

• Unsolicited project proposals
• Solicited project proposals
• Informal project proposals
• Renewal project proposals
• Continuation project proposals
• Supplemental project proposals

Q. What Are the 4 C’s in Proposal?

The 4 C's in a proposal refer to the key components that should be included to make a winning proposal.

Customer-focused: A good proposal should be customer-focused, meaning it should be tailored to meet the specific needs and requirements of the customer.

Clear: The proposal should be clear and concise, with a well-defined structure and logical flow. It should be easy to read and understand. Try to avoid technical jargon or unnecessary complexity.

Compelling: The proposal should be compelling, capturing the customer's attention and persuading them to take action. Make sure to use persuasive language, compelling visuals, and a well-crafted value proposition.

Competitive: The proposal should be competitive, meaning it should demonstrate how your solution is superior to that of your competition. You can achieve this by highlighting your unique selling proposition, competitive advantages, and value proposition. Also, include a clear pricing strategy and demonstrate good value for money.

Q. How Long Should a Project Proposal Be?

The length of a project proposal can vary depending on the complexity and scope of the project.

However, as a general rule, a project proposal should be concise and to the point while still providing enough information to fully describe the project, including the purpose, scope, objectives, deliverables, timelines, budget, and potential impact.

A typical project proposal can range from 5 to 20 pages, although it can be shorter or longer depending on the funding organization's requirements or the nature of the project.

Q. What Is The Format of a Proposal?

The basic proposal writing format is as follows:

• An executive summary to introduce the proposal.
• The project’s background and the problem it aims to solve.
• The potential and expected solutions the project offers.
• A list of project deliverables that will be done at the end of the project.
• A request for resources to complete the project.
• Financial metrics to highlight a budget and costs.
• Review and conclusion to close the proposal.

You can create a proposal as a document or as a presentation. Both options are viewable as flipbooks, when created with Visme.

When it comes to proposal writing and designing, it’s in your best interest to follow a formula that’s tried and true. Stick to what your clients expect from you and add a dose of your brand personality through the messaging.

Make the best impression possible and get one step closer to your goal by using a visually striking and compelling professional proposal template from Visme. Then, deploy all the design and business features to plan, create, share and manage all sorts of content within the platform.

Start creating your project proposal today with our free and easy-to-use tool.

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About the Author

Unenabasi is a content expert with many years of experience in digital marketing, business development, and strategy. He loves to help brands tell stories that drive engagement, growth, and competitive advantage. He’s adept at creating compelling content on lifestyle, marketing, business, e-commerce, and technology. When he’s not taking the content world by storm, Unenabasi enjoys playing or watching soccer.

Example Proposals: Department of Education

The U.S. Department of Education offers example applications directly from their website, where you can also find tools to assist you in preparing a proposal.

U.S. Department of Education Tools for Grant Applications

• Sample Applications: www2.ed.gov/policy/gen/leg/foia/readingroom_2.html
• Grant Information: www2.ed.gov/fund/grants-apply.html

Additional Resources for ASU Researchers

Researcher Support ( research.asu.edu/researcher-support ) A step-by-step guide to the services and support ASU provides to researchers throughout the entire research life-cycle, from locating funding opportunities to commercializing new technologies.

How to Get Research Funding ( researchacademy.asu.edu/StartMyResearch) On-demand actionable guidance to help you find funding opportunities, plan your research, and submit a successful proposal to potential sponsors. Find additional on-demand resources and a catalog of upcoming events focused on the ASU research community at researchacademy.asu.edu .

Find your Research Administrator (RA) ( researchadmin.asu.edu/find_contacts ) RA staff assigned to your unit assist faculty with identifying funding opportunities, developing proposals, managing sponsored funds, and answer other questions regarding the proposal and awards processes.

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How to Write a Project Proposal (Examples & Template Included)

Table of Contents

Types of project proposals, project proposal vs. project charter, project proposal vs. business case, project proposal vs. project plan, project proposal outline, how to write a project proposal, project proposal example, project proposal tips, what is a project proposal.

A project proposal is a project management document that’s used to define the objectives and requirements of a project. It helps organizations and external project stakeholders agree on an initial project planning framework.

The main purpose of a project proposal is to get buy-in from decision-makers. That’s why a project proposal outlines your project’s core value proposition; it sells value to both internal and external project stakeholders. The intent of the proposal is to grab the attention of stakeholders and project sponsors. Then, the next step is getting them excited about the project summary.

Getting into the heads of the audience for which you’re writing the project proposal is vital: you need to think like the project’s stakeholders to deliver a proposal that meets their needs.

We’ve created a free project proposal template for Word to help structure documents, so you don’t have to remember the process each time.

Get your free

Project Proposal Template

Use this free Project Proposal Template for Word to manage your projects better.

In terms of types of project proposals, you can have one that’s formally solicited, informally solicited or a combination. There can also be renewal and supplemental proposals. Here’s a brief description of each of them.

• Solicited project proposal: This is sent as a response to a request for proposal (RFP) . Here, you’ll need to adhere to the RFP guidelines of the project owner.
• Unsolicited project proposal: You can send project proposals without having received a request for a proposal. This can happen in open bids for construction projects , where a project owner receives unsolicited project proposals from many contractors.
• Informal project proposal: This type of project proposal is created when a client asks for an informal proposal without an RFP.
• Renewal project proposal: You can use a renewal project proposal when you’re reaching out to past customers. The advantage is that you can highlight past positive results and future benefits.
• Continuation project proposal: A continuation project proposal is sent to investors and stakeholders to communicate project progress.
• Supplemental project proposal: This proposal is sent to investors to ask for additional resources during the project execution phase.

All the elements in the above project proposal outline are present in our template. This free project proposal template for Word will provide you with everything you need to write an excellent project proposal. It will help you with the executive summary, project process, deliverables, costs—even terms and conditions. Download your free template today.

A project proposal is a detailed project document that’s used to convince the project sponsor that the project being proposed is worth the time, money and effort to deliver it. This is done by showing how the project will address a business problem or opportunity. It also outlines the work that will be done and how it will be done.

A project charter can seem like the same thing as a project proposal as it also defines the project in a document. It identifies the project objectives, scope, goals, stakeholders and team. But it’s done after the project has been agreed upon by all stakeholders and the project has been accepted. The project charter authorizes the project and documents its requirements to meet stakeholders’ needs.

A business case is used to explain why the proposed project is justified. It shows that the project is worth the investment of time and money. It’s more commonly used in larger companies in the decision-making process when prioritizing one project over another.

The business case answers the questions: what is the project, why should it be taken up, who will be involved and how much will it cost? It’s therefore related to a project proposal, but the project proposal comes before the business case and is usually part of the larger proposal.

Again, the project proposal and the project plan in this case are very similar documents. It’s understandable that there would be some confusion between these two project terms. They both show how the project will be run and what the results will be. However, they’re not the same.

The project proposal is a document that aims to get a project approved and funded. It’s used to convince stakeholders of the viability of the project and their investment. The project plan, on the other hand, is made during the planning phase of the project, once it’s been approved. It’s a detailed outline of how the project will be implemented, including schedule, budget, resources and more.

There are several key operational and strategic questions to consider, including:

• Executive summary: This is the elevator pitch that outlines the project being proposed and why it makes business sense. While it also touches on the information that’ll follow in the project proposal, the executive summary should be brief and to the point.
• Project background: This is another short part of the proposal, usually only one page, which explains the problem you’ll solve or the opportunity you’re taking advantage of with the proposed project. Also, provide a short history of the business to put the company in context to the project and why it’s a good fit.
• Project vision & success criteria: State the goal of the project and how it aligns with the goals of the company. Be specific. Also, note the metrics used to measure the success of the project.
• Potential risks and mitigation strategies: There are always risks. Detail them here and what strategies you’ll employ to mitigate any negative impact as well as take advantage of any positive risk.
• Project scope & deliverables: Define the project scope, which is all the work that has to be done and how it will be done. Also, detail the various deliverables that the project will have.
• Set SMART goals: When setting goals, be SMART. That’s an acronym for specific, measurable, achievable, relevant and time-bound. All your goals would be defined by those five things.
• Project approach: Define the approach you’ll use for the contract. There are several different types of contracts used in construction , for example, such as lump sum, cost plus, time and materials, etc. This is also a good place to describe the delivery method you’ll use.
• Expected benefits: Outline the benefits that will come from the successful completion of the project.
• Project resource requirements: List the resources, such as labor, materials, equipment, etc., that you’ll need to execute the project if approved.
• Project costs & budget: Detail all the costs, including resources, that’ll be required to complete the project and set up a budget to show how those costs will be spent over the course of the project.
• Project timeline: Lay out the project timeline , which shows the project from start to finish, including the duration of each phase and the tasks within it, milestones, etc.

In addition to these elements, it’s advisable to use a cover letter, which is a one-page document that helps you introduce your project proposal and grab the attention of potential clients and stakeholders.

To make the best proposal possible, you’ll want to be thorough and hit on all the points we’ve listed above. Here’s a step-by-step guide to writing a persuasive priority proposal.

1. Write an Executive Summary

The executive summary provides a quick overview of the main elements of your project proposal, such as your project background, project objectives and project deliverables, among other things. The goal is to capture the attention of your audience and get them excited about the project you’re proposing. It’s essentially the “elevator pitch” for the project life cycle. It should be short and to the point.

The executive summary should be descriptive and paint a picture of what project success looks like for the client. Most importantly, it should motivate the project client; after all, the goal is getting them to sign on the dotted line to get the project moving!

2. Provide a Project Background

The project background is a one-page section of your project proposal that explains the problem that your project will solve. You should explain when this issue started, its current state and how your project will be the ideal solution.

• Historic data: The history section outlines previously successful projects and those that could have run more smoothly. By doing so, this section establishes precedents and how the next project can be more effective using information from previous projects.
• Solution: The solution section addresses how your project will solve the client’s problem. Accordingly, this section includes any project management techniques , skills and procedures your team will use to work efficiently.

3. Establish a Project Vision & Success Criteria

You’ll need to define your project vision. This is best done with a vision statement, which acts as the north star for your project. It’s not specific as much as it’s a way to describe the impact your company plans to make with the project.

It’s also important to set up success criteria to show that the project is in fact doing what it’s proposed to do. Three obvious project success criteria are the triple constraint of cost, scope and time. But you’ll need to set up a way to measure these metrics and respond to them if they’re not meeting your plan.

4. Identify Potential Risks and Mitigation Strategies

To reduce the impact of risk in your project, you need to identify what those risks might be and develop a plan to mitigate them . List all the risks, prioritize them, describe what you’ll do to mitigate or take advantage of them and who on the team is responsible for keeping an eye out for them and resolving them.

5. Define Your Project Scope and Project Deliverables

The project scope refers to all the work that’ll be executed. It defines the work items, work packages and deliverables that’ll be delivered during the execution phase of your project life cycle. It’s important to use a work breakdown structure (WBS) to define your tasks and subtasks and prioritize them.

6. Set SMART Goals for Your Project Proposal

The best mindset when developing goals and objectives for your project proposal is to use the SMART system :

• Specific – Make sure your goals and objectives are clear, concise and specific to the task at hand.
• Measurable – Ensure your goals and objectives are measurable so it’s obvious to see when things are on track and going well, and conversely, when things are off track and issues need to be addressed. Measurable goals make it easy to develop the milestones you’ll use to track the progress of the project and identify a reasonable date for completion and/or closure.
• Attainable – It’s important every project has a “reach” goal. Hitting this goal would mean an outstanding project that extends above and beyond expectations. However, it’s important that the project’s core goal is attainable, so morale stays high and the job gets done with time and resources to spare.
• Relevant – Make sure all of your goals are directly relevant to the project and address the scope within which you’re working.
• Time-Based – Timelines and specific dates should be at the core of all goals and objectives. This helps keep the project on track and ensures all project team members can manage the work that’s ahead of them.

7. Explain What’s Your Project Approach

Your project approach defines the project management methodology , tools and governance for your project. In simple terms, it allows project managers to explain to stakeholders how the project will be planned, executed and controlled successfully.

8. Outline The Expected Benefits of Your Project Proposal

If you want to convince internal stakeholders and external investors, you’ll need to show them the financial benefits that your project could bring to their organization. You can use cost-benefit analysis and projected financial statements to demonstrate why your project is profitable.

9. Identify Project Resource Requirements

Project resources are critical for the execution of your project. The project proposal briefly describes what resources are needed and how they’ll be used. Later, during the planning phase, you’ll need to create a resource management plan that’ll be an important element of your project plan. Project requirements are the items, materials and resources needed for the project. This section should cover both internal and external needs.

10. Estimate Project Costs and Project Budget

All the resources that you’ll need for your project have a price tag. That’s why you need to estimate those costs and create a project budget . The project budget needs to cover all your project expenses, and as a project manager, you’ll need to make sure that you adhere to the budget.

11. Define a Project Timeline

Once you’ve defined your project scope, you’ll need to estimate the duration of each task to create a project timeline. Later during the project planning phase , you’ll need to create a schedule baseline, which estimates the total length of your project. Once the project starts, you’ll compare your actual project schedule to the schedule baseline to monitor progress.

Now let’s explore some project proposal examples to get a better understanding of how a project proposal would work in the real world. For this example, let’s imagine a city that’s about to build a rapid transit system. The city government has the funds to invest but lacks the technical expertise and resources that are needed to build it, so it issues a request for proposal (RFP) document and sends it to potential builders.

Then, the construction companies that are interested in executing this rapid transit project will prepare a project proposal for the city government. Here are some of the key elements they should include.

• Project background: The construction firm will provide an explanation of the challenges that the project presents from a technical perspective, along with historical data from similar projects that have been completed successfully by the company.
• Project vision & success criteria: Write a vision statement and explain how you’ll track the triple constraint to ensure the successful delivery of the project.
• Potential risks and mitigation strategies: List all risks and how they’ll be mitigated, and be sure to prioritize them.
• Project scope & deliverables: The work that’ll be done is outlined in the scope, including all the deliverables that’ll be completed over the life cycle of the project.
• Set SMART goals: Use the SMART technique to define your project goals by whether they’re specific, measurable, achievable, relevant and time-bound.
• Project approach: Define the methodology that the project manager will employ to manage the project. Also, figure out what type of contract will be used to define the project.
• Expected benefits: Show how the project will deliver advantages to the company and define what these benefits are in a quantifiable way.
• Project resource requirements: List all the resources, such as labor, materials, equipment, etc., needed to execute the project.
• Project costs & budget: Estimate the cost of the project and lay that out in a project budget that covers everything from start to finish.
• Project timeline: Outline the project schedule, including phases, milestones and task duration on a visual timeline.

Whatever project proposal you’re working on, there are a few tips that apply as best practices for all. While above we suggested a project proposal template that would have a table of contents, meaning it would be many pages long, the best-case scenario is keeping the proposal to one or two pages max. Remember, you’re trying to win over stakeholders, not bore them.

Speaking of project stakeholders , do the research. You want to address the right ones. There’s no point in doing all the work necessary to write a great proposal only to have it directed to the wrong target audience. Whoever is going to read it, though, should be able to comprehend the proposal. Keep the language simple and direct.

When it comes to writing, get a professional. Even a business document like a project proposal, business case or executive summary will suffer if it’s poorly constructed or has typos. If you don’t want to hire a professional business writer, make sure you get someone on your project team to copy, edit and proof the document. The more eyes on it, the less likely mistakes will make it to the final edition.

While you want to keep the proposal short and sweet, it helps to sweeten the pot by adding customer testimonials to the attachments. Nothing sells a project plan better than a customer base looking for your product or service.

ProjectManager & Project Proposals

ProjectManager allows you to plan proposals within our software. You can update tasks for the project proposal to signify where things stand and what’s left to be done. The columns allow you to organize your proposal by section, creating a work breakdown structure (WBS) of sorts.

When building a project proposal, it’s vital to remember your target audience. Your audience includes those who are excited about the project, and see completion as a gain for their organization. Conversely, others in your audience will see the project as a pain and something to which they aren’t looking forward. To keep both parties satisfied, it’s essential to keep language factual and concise.

Our online kanban boards help you think through that language and collaborate on it effectively with other team members, if necessary. Each card shows the percentage completed so everyone in the project management team is aware of the work done and what’s left to be done.

As you can see from the kanban board above, work has begun on tasks such as product documentation and design. Tasks regarding stakeholder feedback, ideation, market research and more have been completed, and there’s a good start on the engineering drawings, 3D rendering, supply chain sourcing and translation services.

A PDF is then attached to the card, and everyone added to the task receives an email notifying them of the change. This same process can be used throughout the life-cycle of the project to keep the team updated, collaborating, and producing a first-class project proposal. In addition to kanban boards, you can also use other project management tools such as Gantt charts , project dashboards, task lists and project calendars to plan, schedule and track your projects.

Project proposals are just the first step in the project planning process. Once your project is approved, you’ll have to solidify the plan, allocate and manage resources, monitor the project, and finally hand in your deliverables. This process requires a flexible, dynamic and robust project management software package. ProjectManager is online project management software that helps all your team members collaborate and manage this process in real-time. Try our award-winning software with this free 30-day trial .

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Education Project Proposal

Which state is better: Oklahoma or Missouri?

What state is best to invest in real estate: Florida or Alabama?

What state is best to invest in real estate: Florida or Massachusetts?

What state is best to buy a car: Georgia or Indiana?

What state is best to start an LLC: Indiana or Oklahoma?

An education project proposal is a document which outlines the modules of an education project. Factors like time, money, purpose and participants are mentioned in the education project proposal. They must be framed in a clear and lucid manner so that all important areas are covered and there is no room for any error. It serves also as a checklist.

Project Proposal Template to Edit

Simple Project Proposal in Google Docs

Training Proposal Template

Training Workshop Proposal Template

Thesis Proposal Template

Sample Proposal in iPages

Sample Education Project Proposal:

Name of education project: Solar Energy Utilization in the Sunderbans, West Bengal, India.

Date of field trip: 24 th February 2011 to 28 th February 2011

No of students taking the field trip: 20

Purpose of this education project: This project is meant as a means of familiarizing students of Standard 11 and 12 with the need for the utilization of solar energy. The Sundarbans, being an ecologically important and fragile area, is also ideal for conducting this kind of research.

Activities:

• Trip to the solar panels located in the Sundarbans and a demonstration of how solar energy is trapped and then converted into usable energy.
• Preparation of project report based on the trip and inferences drawn.
• Class presentation of the project report.

Budget for the trip: Collection made form students will amount to Rs. 2000 from each student. The total budget will amount to roughly 50000 Rs.

Hotel accommodations: Accommodation for 20 students and 3 teachers has been made at Hotel Blue View, Sunderbans, Delta 1. [Contact Number: 736234763]

Project sanctioned by: Indian council of Board Examinations.

Security: A total of 4 security guards will accompany students and teachers. They have been arranged by Luminous Security Agency.

Related Posts:

Writing a Project Proposal

Main navigation, a good proposal describes....

• what you hope to accomplish
• why those objectives are important to your academic or artistic field
• how you intend to achieve your objectives

Your original project proposal is the core of your grant application. 

Detailed Proposal Requirements

• General guidelines for all grant proposals
• Additional specific guidelines for  Research, Arts/Design, and Senior Synthesis  project proposals -- please follow carefully!
• Ways to turn your good proposal into a great one
• Sample Project Proposals : Check out exemplars of past student project proposals.

Connect with Faculty Mentors and UADs

• Faculty Mentors should meet required eligibility criteria .
• Students should  schedule a meeting with their Undergraduate Advising Director (UAD)  as they write their proposal. UADs are well-versed with all VPUE Undergraduate Research Grants!

Watch a 3-minute overview of the VPUE Student Grant application process.

Watch a 2-minute video on how to write the critical dialogue section of a creative arts project proposal.

fundsforNGOs - Grants and Resources for Sustainability

Grants and Resources for Sustainability

An Example Sample Project Proposal on “Adapting Education to Climate Change – Building Resilient Schools”

Climate change poses significant challenges to our communities, including the education sector. The increasing frequency and intensity of extreme weather events, such as hurricanes, floods, and heatwaves, disrupt the learning environment, damage school infrastructure, and put students’ safety at risk. It is crucial to adapt our education system to climate change by building resilient schools that can withstand these challenges and provide a safe and conducive environment for learning. This project proposal aims to outline a comprehensive plan to adapt education to climate change and develop resilient schools.

Objectives:

The project aims to achieve the following objectives:

• Assess Vulnerabilities: Conduct a comprehensive assessment of vulnerabilities in existing school infrastructure and educational systems, considering the local climate conditions and projected climate change impacts.
• Develop Resilience Framework: Develop a resilience framework for schools, including guidelines and standards for designing and constructing climate-resilient school buildings and developing educational programs that foster climate change awareness, mitigation, and adaptation.
• Retrofitting and Infrastructure Upgrades: Implement retrofitting measures and infrastructure upgrades in existing schools to enhance their resilience to climate change impacts, such as reinforcing structures, improving drainage systems, and installing renewable energy solutions.
• Teacher Training and Capacity Building: Provide training and capacity building programs for teachers to equip them with the necessary knowledge and skills to incorporate climate change education into the curriculum and effectively communicate climate-related concepts to students.
• Engage Stakeholders: Engage with local communities, parents, students, and relevant stakeholders to raise awareness about the importance of climate change adaptation in education and garner support for the project.
• Pilot Projects : Implement pilot projects in selected schools to showcase best practices in climate-resilient infrastructure and innovative educational approaches.

Methodology:

The project will follow the following methodology:

• Baseline Assessment: Conduct a baseline assessment of existing schools to identify vulnerabilities and prioritize areas for intervention.
• Resilience Framework Development: Collaborate with experts in architecture, engineering, and education to develop a comprehensive resilience framework for schools, encompassing building design, curriculum integration, and community engagement.
• Infrastructure Upgrades: Work with local contractors and experts to implement infrastructure upgrades in selected schools, ensuring compliance with the resilience framework guidelines.
• Teacher Training and Capacity Building: Organize workshops, training sessions, and educational materials to enhance teachers’ capacity in delivering climate change education effectively.
• Stakeholder Engagement : Organize community meetings, awareness campaigns, and parent-teacher dialogues to engage stakeholders and create a sense of ownership for climate change adaptation in education.
• Pilot Projects: Select a few schools to serve as pilot sites and implement the resilience framework, assessing their effectiveness and collecting feedback for future replication.

Expected Outcomes:

The project is expected to yield the following outcomes:

• Climate-resilient Schools: Improved infrastructure in schools, making them more resilient to climate change impacts.
• Enhanced Educational Programs: Integration of climate change education into the curriculum, fostering awareness, understanding, and action among students.
• Empowered Teachers: Equipped teachers with knowledge and skills to effectively teach climate change-related concepts.
• Increased Community Engagement: Heightened awareness and engagement of local communities and stakeholders in climate change adaptation in education.

The estimated budget for this project is [insert amount], which will cover the costs of assessments, retrofitting measures, capacity building workshops, stakeholder engagement activities, and pilot projects. We will seek funding from government grants, private foundations, and corporate sponsorships.

The project is expected to be implemented over a period of [insert timeline], with specific milestones and deliverables outlined in a detailed project plan.

Conclusion:

Adapting education to climate change and building resilient schools is a crucial step in preparing our communities and future generations to cope with the challenges posed by a changing climate. This project proposal provides a comprehensive plan to address vulnerabilities, enhance infrastructure, develop educational programs, and engage stakeholders. We look forward to partnering with stakeholders, funders, and experts to make this project a reality and create a more resilient and sustainable education system.

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