use your words speech

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Mindful Speech: Using Your Words to Help, Not Harm

Practice restraint of pen, tongue, and thumb..

Posted September 20, 2018

When we want our kids to express themselves in ways other than tantrumming or throwing peas at the dog, we say “Use your words.” But I often wonder, do we adults really know how to use our words skillfully, in ways that help and don’t harm?

This morning I was on a train listening to a mother talking to her young son. The mother’s words were unkind and deliberately hurtful, in a way that demonstrated their damage instantaneously. Yesterday I worked with a couple who came to see me to learn how to communicate better. For an hour, I listened to both of them using their words to criticize and humiliate each other. Last week I said something to a friend that was not helpful for our relationship and not skillful in terms of expressing myself in a way that she could hear. Add to all that, I just received an aggressive email from a family member telling me all the reasons why I was wrong (and he was right) about something we had discussed.

It’s been a week of thinking about words, those spoken as well as those left unspoken. We've all had the experience of saying something and wishing we hadn't. And, we all know that once we do say something out loud to someone, we can never really take it back. In Buddhism, there’s an important practice called “Right Speech.” Right speech is part of the Noble Eightfold Path, the fundamental, eight-part instruction manual for ending our suffering. According to the Buddha, our own wellbeing is built upon the practice of not lying , not slandering, not using unkind or abusive language, and not gossiping. In order to end our own suffering, we’re taught to speak truthfully and use words to promote harmony and understanding, reduce anger , and most of all, be helpful.

Sometimes I read the Buddha’s words on words and think about how radically different our world would be if more people practiced his version of right speech, as a path to happiness . We’re living in a time when

communication is constant and words are cheap; we throw our words around on social media and the like as if they bear no consequences and are without any real or lasting impact on those who receive them, and our world. Because we don’t have to witness or hear the impact of our words online or via text, we’ve forgotten (or are purposing ignoring) the effects of the words we choose to put into our world.

As we age, our relationship with words and speech changes. When we’re young we tend to believe that what we have to say is extraordinary, original, and right in some overarching, universal way. We have a strong need to be known and recognized, to establish who we are. It feels important thus to have our words heard and to use our words to correct any wrongs we encounter. Our words are representations of our self; without them, we don’t feel we exist.

But as we evolve and hopefully a bit of humility sets in, we often realize how little we actually know, how much less we have to say than we thought. And, how much has already been said by those before us. So too, we recognize how many versions of “right” actually exist—in addition to our own. If we’re lucky, we start to lose the sense of awe we have for our own words. Furthermore, we come to understand how powerful our words actually are, how deeply the words we choose impact our relationships and our own wellbeing. If we’re paying attention , we assume a greater sense of responsibility for the words we put into the world.

In my own life, I’ve been actively paying attention to and practicing (or doing my best to practice) right speech for some time now. I do this in many ways but three in particular stand out.

First, I consciously try to use my words to provide support and encouragement. Before speaking, I think about how my words can point the other person towards something positive in themselves, something they do well or that might feel helpful. I see my words as having the potential and purpose to remind another person of their own goodness and possibility.

Second, I choose to relieve my words of the burden of having to perfectly and completely capture my actual experience. Words are powerful and at the same time layers of experience exist that are not conveyable or formulate-able with words. And so, rather than demanding that my words be absolute representations of my experience, and furthermore that I be understood by others, completely, through my words, I now accept that some of what we live internally is simply is not language-able…and that’s okay. It has to be okay because it is.

Finally, I used to believe that when my partner said something I disagreed with, it was my responsibility to explain why he was wrong. I felt I had to engage with and correct the wrongs I perceived.

Right or mindful speech, blessedly, has taught me how to say less, not more. I now practice restraint of pen, tongue and thumb. Not speaking, writing or texting when I feel bothered or perceive a wrong, has in fact been most significant in my practice because of how directly and deeply I feel its results, both in myself and in my relationships. It turns out that silence, particularly at the times when I most want to use a lot of words, is in fact more powerful than anything I could say. Saying nothing says a lot.

Practicing right speech, I see that when my partner says something I don’t agree with, remarkably, I don’t have to say anything at all. I can leave anything and everything just as it is. I don’t need to change anyone else’s ideas to own my own ideas; my truth does not depend on adjusting anyone else's truth. My partner and everyone else can have their experience and I can have my own, simultaneously. If it’s something that we need to find consensus on, perhaps something about the kids, I can also choose to press the pause button when I hear something that feels very wrong. I can say nothing in the moment and take time to think about what I want to say, if anything, and how to say it in a way that can be helpful to the situation and that the other person can hear. I have learned, in fact, that I have all sorts of choices in how to employ the power of speech.

I have discovered that relationships run far more smoothly when I take the path of saying less, not more, and even nothing at all sometimes. And, that the peace I'm trying to create through words, the peace that is always my end goal, is paradoxically maintained through the absence of words. It feels miraculous every time I say nothing and simply let go without a response or reaction, other than silence. This, for me, is emotional freedom. Many moons ago, Mahatma Ghandi beautifully used his words to say this: “Speak only if it improves upon the silence.” And I would offer (hopefully adding to the silence) that before using our words, we can ask, will these words help or harm?

Nancy Colier, LCSW, Rev., is a psychotherapist, interfaith minister, and the author of The Emotionally Exhausted Woman, Can’t Stop Thinking , The Power of Off, and Inviting a Monkey to Tea .

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Use Power Words in Your Speech to Persuade Your Audience

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"Words are the most powerful force available to humanity. They have energy and power with the ability to help, to heal, to hinder, to hurt, to harm, to humiliate, and to humble."

Why do you think this quote from Yehuda Berg, an international speaker and author, is so famous and used in so many articles about compelling writing and public speaking?

Firstly, because it’s true.

And secondly, because it sounds persuasive and argumentative , thanks to the power words the speaker uses. (Did you notice that every verb of the second sentence starts with "h"?)

Power words are words that evoke emotions and responses. Implementing them in your speech wherever appropriate can boost the audience's interest, transforming even lifeless arguments into persuasive messages that compel listeners to take action.

In this post, we'll reveal the nature of power words, their types, and ways to include them in your speech to motivate and persuade your audience.  

What are power words?

As the author of Well Said! , a book about public speaking , Darlene Price rightly notes, "Whether it's inspiring a nation, launching a product, building a team, or mending a relationship, the right words spoken at the right time can change history."

Indeed, let's take the iconic speeches of Winston Churchill and Martin Luther King as examples. Both are full of carefully chosen power words drawing people from one emotion to another, inspiring them to act.

Churchill's speech abstract, with power words in red:

King's speech abstract, with power words in red:

Given the above, a good definition of power words is:

Power words are persuasive and descriptive lexical items that trigger a positive or negative emotional response. Spicing content with these words, an author influences the audience's reactions and compels them to take action.

How to know if a word is powerful?

It will fit into at least one of these five qualities:

Descriptive

Action-driven

Using power words in spoken, written, or video content is your chance to engage people and have them pay attention to your message, even in today's world of content shock and super-short attention spans .

It's critical to understand what words are responsible for the particular emotion you want to elicit with your speech. Also, it's essential to know how to layout your power words for them to do good, not harm.

Keep on reading for more details.

Power words are about action and emotion: They make the audience feel something and act accordingly. But emotions are varied.

To have your target audience feel specific emotions that motivate and persuade them to do what you plan, it's critical to choose words that trigger a particular response. Clearly, your speech will fail if you aim to build authority and trust but use vocabulary that engenders anger and greed.

It doesn't mean you shouldn't appeal to negative emotions. It means that you should avoid mixing mutually exclusive or conflicting power words in your speech.

Decide on what you want to evoke, and choose the best words for your public speech to achieve that. Here are some examples of what to evoke and words to use to do so:

Inspire curiosity

Curiosity is what motivates us to research, read, listen, and learn new things. It is probably a reason why you are reading this blog post right now. With the help of corresponding power words in your speech, you can hook your audience with what you're going to reveal.

Here are some examples of curiosity power words:

confidential

But make sure you do satisfy the evoked curiosity with your speech. Otherwise, you'll betray the audience's trust and your authority as a speaker.

Address their fears

Fear is the most powerful emotion to grab and keep people’s attention, and that's why news channels, newspapers, and marketers often appeal to it. We bet you've heard of FOMO, aka fear of missing out on something important: That's precisely how some copywriters and essay writers use fear to motivate consumers to act.

Fear power words examples:

disappointment

Obviously, you don't want your audience to fear for their lives or experience super negative emotions when listening to you. However, there are different levels of fear; evoking a little anxiety with power words, but then saying you also have a solution, can really grab the attention of your audience and influence their perceptions of your speech for the better.

Suggest safety

When using safety power words in your speech, you make the audience feel more secure dealing with you. They need to trust what you say and have confidence that you'll keep a promise. Make them feel as if you protect them from harm by providing actionable information.

Try these power words when appealing to safety:

bestselling

professional

trustworthy

Evoke greed

As well as fear, greed is a relatively negative emotion. We all are a little greedy, and that's why marketing copy is full of words appealing to this emotion: even when overused or cliche, they still work.

With targeted messages (what you want to tell or sell with your speech), consider using words that can help convince and convert your audience. Help them get what they want by suggesting exceptional value to them.

Appeal to greed with the following power words:

inexpensive

Establish your authority

As a speaker, you want to gain the audience's respect and trust. It's critical to exude authority when sharing presentation materials, and you can do that with words too.

A strong way to do this is to present third-party materials (statistics, research or study results, testimonials, and others) supporting your words. Prove that your data is relevant and critical enough for the audience to pay attention and listen to you.

Here are some power words to try to accomplish this:

unquestionable

Build trust

Trust goes hand in hand with authority in public speaking. It is more about building long-term relationships with the audience and convincing them that they can rely on you. Trust-related power words need to be consistent across your speech.

Here are some to try:

Lust is not just about romantic love. It can be about craving or longing for anything, whether an emotion or material possessions. Choose the correct power words in your speech to appeal to what your consumers long for, and satisfy those desires.

Some power words to try here are:

captivating

charismatic

fascinating

Use them together or by themselves to hook the audience and improve your speechwriting while you’re at it.

Make them feel powerful

This is your other weapon to gain the trust of your audience. Why do you think all those corny motivational speakers and internet marketing fraudsters are so popular with thousands of people? They make their audience members feel powerful. We’re not suggesting that you take advantage of, or are dishonest with your audience, but used in moderation, making them feel powerful will help get them on your side.

These are words you can use to boost your audience’s self-esteem:

accomplished

Encourage the audience

Let's face it, most people aren't that excited and motivated to listen to a speech on coaching platforms , conferences, or other events. There’s a good chance that they sat in front of you or their screens tired, bored, or even a bit depressed. Your challenge as a speaker is to wake them up and involve them in your communication.

The power words of encouragement can help. Here go some to consider in speech:

Additional tips for motivating and persuading the audience

Power words are numerous. Their biggest ambassador is Jon Morrow from Smart Blogger, continuously sharing and updating the list of power words on his blog. You can also find power word lists from copywriters, marketers, and bloggers. You can use these words in both headlines and copy, as well as your speeches. It’s a good idea to refer to such lists when looking for unique and action-driven words for your speech.

Together with power words, also consider these extra tips when trying to inspire and persuade your audience:

Use "you" more often than "I."

Call the audience and members by name when you can.

Practice using positive words and phrases: avoid "not" wherever possible.

Try using some literary devices to make your speech more compelling: Look into polysyndeton (extra conjunctions), chiasmus (reversal of structure), anaphora (word repetition at the beginning), or epistrophe (repetition at the end). Experiment with them and let us know the results.

Power words have nothing to do with psychological hacks or tricks to manipulate your audience. The use of power words is an instrument to engage people, grab their attention, and make them listen to your speech. Mix and match them whenever relevant to communicate your message and motivate your audience to take action.

Remember that certain words evoke specific emotions. Decide on what you want your audience to feel and choose your words carefully. Emotions overlap sometimes, so do your best to craft your public speech accordingly.

About the author:

Lesley Vos is a professional copywriter and guest contributor, currently blogging at Bid4Papers , a platform that helps students and authors with writing solutions. Specializing in data research, web text writing, and content promotion, she is in love with words, non-fiction literature, and jazz.

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What this handout is about

This handout will help you create an effective speech by establishing the purpose of your speech and making it easily understandable. It will also help you to analyze your audience and keep the audience interested.

What’s different about a speech?

Writing for public speaking isn’t so different from other types of writing. You want to engage your audience’s attention, convey your ideas in a logical manner and use reliable evidence to support your point. But the conditions for public speaking favor some writing qualities over others. When you write a speech, your audience is made up of listeners. They have only one chance to comprehend the information as you read it, so your speech must be well-organized and easily understood. In addition, the content of the speech and your delivery must fit the audience.

What’s your purpose?

People have gathered to hear you speak on a specific issue, and they expect to get something out of it immediately. And you, the speaker, hope to have an immediate effect on your audience. The purpose of your speech is to get the response you want. Most speeches invite audiences to react in one of three ways: feeling, thinking, or acting. For example, eulogies encourage emotional response from the audience; college lectures stimulate listeners to think about a topic from a different perspective; protest speeches in the Pit recommend actions the audience can take.

As you establish your purpose, ask yourself these questions:

• What do you want the audience to learn or do?
• If you are making an argument, why do you want them to agree with you?
• If they already agree with you, why are you giving the speech?
• How can your audience benefit from what you have to say?

Audience analysis

If your purpose is to get a certain response from your audience, you must consider who they are (or who you’re pretending they are). If you can identify ways to connect with your listeners, you can make your speech interesting and useful.

As you think of ways to appeal to your audience, ask yourself:

• What do they have in common? Age? Interests? Ethnicity? Gender?
• Do they know as much about your topic as you, or will you be introducing them to new ideas?
• Why are these people listening to you? What are they looking for?
• What level of detail will be effective for them?
• What tone will be most effective in conveying your message?
• What might offend or alienate them?

For more help, see our handout on audience .

Creating an effective introduction

Get their attention, otherwise known as “the hook”.

Think about how you can relate to these listeners and get them to relate to you or your topic. Appealing to your audience on a personal level captures their attention and concern, increasing the chances of a successful speech. Speakers often begin with anecdotes to hook their audience’s attention. Other methods include presenting shocking statistics, asking direct questions of the audience, or enlisting audience participation.

Establish context and/or motive

Explain why your topic is important. Consider your purpose and how you came to speak to this audience. You may also want to connect the material to related or larger issues as well, especially those that may be important to your audience.

Get to the point

Tell your listeners your thesis right away and explain how you will support it. Don’t spend as much time developing your introductory paragraph and leading up to the thesis statement as you would in a research paper for a course. Moving from the intro into the body of the speech quickly will help keep your audience interested. You may be tempted to create suspense by keeping the audience guessing about your thesis until the end, then springing the implications of your discussion on them. But if you do so, they will most likely become bored or confused.

For more help, see our handout on introductions .

Making your speech easy to understand

Repeat crucial points and buzzwords.

Especially in longer speeches, it’s a good idea to keep reminding your audience of the main points you’ve made. For example, you could link an earlier main point or key term as you transition into or wrap up a new point. You could also address the relationship between earlier points and new points through discussion within a body paragraph. Using buzzwords or key terms throughout your paper is also a good idea. If your thesis says you’re going to expose unethical behavior of medical insurance companies, make sure the use of “ethics” recurs instead of switching to “immoral” or simply “wrong.” Repetition of key terms makes it easier for your audience to take in and connect information.

Incorporate previews and summaries into the speech

For example:

“I’m here today to talk to you about three issues that threaten our educational system: First, … Second, … Third,”

“I’ve talked to you today about such and such.”

These kinds of verbal cues permit the people in the audience to put together the pieces of your speech without thinking too hard, so they can spend more time paying attention to its content.

Use especially strong transitions

This will help your listeners see how new information relates to what they’ve heard so far. If you set up a counterargument in one paragraph so you can demolish it in the next, begin the demolition by saying something like,

“But this argument makes no sense when you consider that . . . .”

If you’re providing additional information to support your main point, you could say,

“Another fact that supports my main point is . . . .”

Helping your audience listen

Rely on shorter, simpler sentence structures.

Don’t get too complicated when you’re asking an audience to remember everything you say. Avoid using too many subordinate clauses, and place subjects and verbs close together.

Too complicated:

The product, which was invented in 1908 by Orville Z. McGillicuddy in Des Moines, Iowa, and which was on store shelves approximately one year later, still sells well.

Easier to understand:

Orville Z. McGillicuddy invented the product in 1908 and introduced it into stores shortly afterward. Almost a century later, the product still sells well.

Limit pronoun use

Listeners may have a hard time remembering or figuring out what “it,” “they,” or “this” refers to. Be specific by using a key noun instead of unclear pronouns.

Pronoun problem:

The U.S. government has failed to protect us from the scourge of so-called reality television, which exploits sex, violence, and petty conflict, and calls it human nature. This cannot continue.

Why the last sentence is unclear: “This” what? The government’s failure? Reality TV? Human nature?

More specific:

The U.S. government has failed to protect us from the scourge of so-called reality television, which exploits sex, violence, and petty conflict, and calls it human nature. This failure cannot continue.

Keeping audience interest

Incorporate the rhetorical strategies of ethos, pathos, and logos.

When arguing a point, using ethos, pathos, and logos can help convince your audience to believe you and make your argument stronger. Ethos refers to an appeal to your audience by establishing your authenticity and trustworthiness as a speaker. If you employ pathos, you appeal to your audience’s emotions. Using logos includes the support of hard facts, statistics, and logical argumentation. The most effective speeches usually present a combination these rhetorical strategies.

Use statistics and quotations sparingly

Include only the most striking factual material to support your perspective, things that would likely stick in the listeners’ minds long after you’ve finished speaking. Otherwise, you run the risk of overwhelming your listeners with too much information.

Watch your tone

Be careful not to talk over the heads of your audience. On the other hand, don’t be condescending either. And as for grabbing their attention, yelling, cursing, using inappropriate humor, or brandishing a potentially offensive prop (say, autopsy photos) will only make the audience tune you out.

Creating an effective conclusion

Restate your main points, but don’t repeat them.

“I asked earlier why we should care about the rain forest. Now I hope it’s clear that . . .” “Remember how Mrs. Smith couldn’t afford her prescriptions? Under our plan, . . .”

Call to action

Speeches often close with an appeal to the audience to take action based on their new knowledge or understanding. If you do this, be sure the action you recommend is specific and realistic. For example, although your audience may not be able to affect foreign policy directly, they can vote or work for candidates whose foreign policy views they support. Relating the purpose of your speech to their lives not only creates a connection with your audience, but also reiterates the importance of your topic to them in particular or “the bigger picture.”

Practicing for effective presentation

Once you’ve completed a draft, read your speech to a friend or in front of a mirror. When you’ve finished reading, ask the following questions:

• Which pieces of information are clearest?
• Where did I connect with the audience?
• Where might listeners lose the thread of my argument or description?
• Where might listeners become bored?
• Where did I have trouble speaking clearly and/or emphatically?
• Did I stay within my time limit?

Other resources

• Toastmasters International is a nonprofit group that provides communication and leadership training.
• Allyn & Bacon Publishing’s Essence of Public Speaking Series is an extensive treatment of speech writing and delivery, including books on using humor, motivating your audience, word choice and presentation.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Boone, Louis E., David L. Kurtz, and Judy R. Block. 1997. Contemporary Business Communication . Upper Saddle River, NJ: Prentice Hall.

Ehrlich, Henry. 1994. Writing Effective Speeches . New York: Marlowe.

Lamb, Sandra E. 1998. How to Write It: A Complete Guide to Everything You’ll Ever Write . Berkeley: Ten Speed Press.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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• 10 hours ago

Why Your Words Matter as a Leader: Inspiring Change through Speech

In leadership, every word you utter wields the power to inspire, motivate, and transform. Your voice isn't just for issuing instructions; it's a vital tool for empowering and igniting passion within your team. For Christian leaders, aligning speech with biblical truths isn’t just ideal—it’s essential. Scripture is replete with wisdom on the profound impact of our words.

Power of Speech: Shaping Destiny with Words

The Bible offers clear guidance on the power of words. Consider Proverbs 18:21: 'Death and life are in the power of the tongue. ' This stark reminder urges leaders to choose their words wisely, understanding their potential to uplift or undermine. Our speech is a manifestation of our thoughts and intentions, shaping our relationships and environments.  By cultivating a habit of positive, affirming language, we can unleash the transformative power of communication. In his book on the power of words, Robert Morris beautifully captures this concept: 'Your words are the architects of your destiny.'

James 3:5 paints a vivid picture, likening the tongue to a ship's rudder. Despite its small size, it directs the course of the ship. Similarly, your words can steer the course of your organization, leading it to success or failure. Remember, 'A small spark can set a great forest on fire.' Let your words be sparks of inspiration, not destruction. Each utterance has the power to influence thoughts, shape decisions, and propel action. Embrace this responsibility; use your words to foster a culture of positivity and growth, shaping your organization's destiny with every word you speak.

  Enhancing Engagement and Reducing Turnover

Data underscores the pivotal role of communication in leadership effectiveness. Gallup research reveals that leaders who communicate clearly and frequently witness employee engagement levels skyrocket above 70%, while those who struggle with communication see engagement plummet below 30%. Effective communication is not just about conveying information; it is about forging connections with people on an emotional level and building trust.

Leaders must be both transparent and empathetic, demonstrating a genuine interest in their team members' well-being. James C. Humes famously said, “The art of communication is the language of leadership.”  This emphasizes that successful leaders are not only good speakers but also excellent listeners who understand their people's needs and aspirations.

The American Management Association further supports this, showing that superb communicators are 50% more likely to experience lower turnover rates.

These figures aren't just numbers—they're a testament to the transformative power of effective communication. This underscores the importance of encouraging open dialogue and honest feedback, thereby enhancing job satisfaction and organizational loyalty. As leaders cultivate these communication skills, they mitigate turnover and build a more vibrant and resilient organization where every voice feels valued and heard.

Integrating Faith and Leadership for Transformative Communication

To harness the full potential of your words, mirror the fruits of the Spirit in your speech: love, joy, peace, patience, kindness, goodness, faithfulness, gentleness, and self-control (Galatians 5:22-23). When your words embody these qualities, they can profoundly enhance your leadership impact and the spiritual growth of those around you. By consistently reflecting these attributes, your communication can inspire others to adopt a more positive and spiritually aligned approach in their lives.

This not only creates a harmonious and supportive environment but also empowers individuals to reach their full potential. In the words of James E. Faust: "Kind words not only lift our spirits at the moment they are given, but they can linger with us over the years."

Echoing the wisdom of Saint Francis of Assisi: "Preach the Gospel at all times. When necessary, use words."  Your leadership should be a living sermon, harmoniously blending actions and words to reflect Christ’s teachings. Strive to make your words resonate with encouragement and wisdom, mirroring the compassion of Jesus. Let your actions be so aligned with your speech that they amplify each other, reinforcing the truth and love in your message.  As you walk this path, you become a beacon of integrity and hope, inspiring others to seek ways to embody these virtues in their lives.

The leadership journey is as much about speaking as it is about doing. As a leader, your words can shape destinies and alter hearts. Embrace the scriptural counsel of Colossians 4:6: "Let your conversation be always full of grace, seasoned with salt, so that you may know how to answer everyone."  With this guidance, step into your role with the conviction that your words can inspire change and lead in a way that glorifies God and uplifts others.

This approach encourages you to use your voice not only to direct but also to heal and empower, ensuring your leadership leaves a lasting, positive impact. Let your speech bridge the gap between aspiration and reality, turning vision into action that fosters growth and harmony among those you lead.

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Profanity filter:  Mask potentially sensitive phrases with ***

Tips for using Dictation

Saying “ delete ” by itself removes the last word or punctuation before the cursor.

Saying “ delete that ” removes the last spoken utterance.

You can bold, italicize, underline, or strikethrough a word or phrase. An example would be dictating “review by tomorrow at 5PM”, then saying “ bold tomorrow ” which would leave you with "review by tomorrow at 5PM"

Try phrases like “ bold last word ” or “ underline last sentence .”

Saying “ add comment look at this tomorrow ” will insert a new comment with the text “Look at this tomorrow” inside it.

Saying “ add comment ” by itself will create a blank comment box you where you can type a comment.

To resume dictation, please use the keyboard shortcut ALT + `  or press the Mic icon in the floating dictation menu.

Markings may appear under words with alternates we may have misheard.

If the marked word is already correct, you can select  Ignore .

This service does not store your audio data or transcribed text.

Your speech utterances will be sent to Microsoft and used only to provide you with text results.

For more information about experiences that analyze your content, see Connected Experiences in Microsoft 365 .

Troubleshooting

Can't find the dictate button.

If you can't see the button to start dictation:

Make sure you're signed in with an active Microsoft 365 subscription

Dictate is not available in Office 2016 or 2019 for Windows without Microsoft 365

Make sure you have Windows 10 or above

Dictate button is grayed out

If you see the dictate button is grayed out

Make sure the note is not in a Read-Only state.

Microphone doesn't have access

If you see "We don’t have access to your microphone":

Make sure no other application or web page is using the microphone and try again

Refresh, click on Dictate, and give permission for the browser to access the microphone

Microphone isn't working

If you see "There is a problem with your microphone" or "We can’t detect your microphone":

Make sure the microphone is plugged in

Test the microphone to make sure it's working

Check the microphone settings in Control Panel

Also see How to set up and test microphones in Windows

On a Surface running Windows 10: Adjust microphone settings

Dictation can't hear you

If you see "Dictation can't hear you" or if nothing appears on the screen as you dictate:

Make sure your microphone is not muted

Adjust the input level of your microphone

Move to a quieter location

If using a built-in mic, consider trying again with a headset or external mic

Accuracy issues or missed words

If you see a lot of incorrect words being output or missed words:

Make sure you're on a fast and reliable internet connection

Avoid or eliminate background noise that may interfere with your voice

Try speaking more deliberately

Check to see if the microphone you are using needs to be upgraded

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How to write a speech that your audience remembers

Whether in a work meeting or at an investor panel, you might give a speech at some point. And no matter how excited you are about the opportunity, the experience can be nerve-wracking . 

But feeling butterflies doesn’t mean you can’t give a great speech. With the proper preparation and a clear outline, apprehensive public speakers and natural wordsmiths alike can write and present a compelling message. Here’s how to write a good speech you’ll be proud to deliver.

What is good speech writing?

Good speech writing is the art of crafting words and ideas into a compelling, coherent, and memorable message that resonates with the audience. Here are some key elements of great speech writing:

• It begins with clearly understanding the speech's purpose and the audience it seeks to engage. 
• A well-written speech clearly conveys its central message, ensuring that the audience understands and retains the key points. 
• It is structured thoughtfully, with a captivating opening, a well-organized body, and a conclusion that reinforces the main message. 
• Good speech writing embraces the power of engaging content, weaving in stories, examples, and relatable anecdotes to connect with the audience on both intellectual and emotional levels. 

Ultimately, it is the combination of these elements, along with the authenticity and delivery of the speaker , that transforms words on a page into a powerful and impactful spoken narrative.

What makes a good speech?

A great speech includes several key qualities, but three fundamental elements make a speech truly effective:

Clarity and purpose

Remembering the audience, cohesive structure.

While other important factors make a speech a home run, these three elements are essential for writing an effective speech.

The main elements of a good speech

The main elements of a speech typically include:

• Introduction: The introduction sets the stage for your speech and grabs the audience's attention. It should include a hook or attention-grabbing opening, introduce the topic, and provide an overview of what will be covered.
• Opening/captivating statement: This is a strong statement that immediately engages the audience and creates curiosity about the speech topics.
• Thesis statement/central idea: The thesis statement or central idea is a concise statement that summarizes the main point or argument of your speech. It serves as a roadmap for the audience to understand what your speech is about.
• Body: The body of the speech is where you elaborate on your main points or arguments. Each point is typically supported by evidence, examples, statistics, or anecdotes. The body should be organized logically and coherently, with smooth transitions between the main points.
• Supporting evidence: This includes facts, data, research findings, expert opinions, or personal stories that support and strengthen your main points. Well-chosen and credible evidence enhances the persuasive power of your speech.
• Transitions: Transitions are phrases or statements that connect different parts of your speech, guiding the audience from one idea to the next. Effective transitions signal the shifts in topics or ideas and help maintain a smooth flow throughout the speech.
• Counterarguments and rebuttals (if applicable): If your speech involves addressing opposing viewpoints or counterarguments, you should acknowledge and address them. Presenting counterarguments makes your speech more persuasive and demonstrates critical thinking.
• Conclusion: The conclusion is the final part of your speech and should bring your message to a satisfying close. Summarize your main points, restate your thesis statement, and leave the audience with a memorable closing thought or call to action.
• Closing statement: This is the final statement that leaves a lasting impression and reinforces the main message of your speech. It can be a call to action, a thought-provoking question, a powerful quote, or a memorable anecdote.
• Delivery and presentation: How you deliver your speech is also an essential element to consider. Pay attention to your tone, body language, eye contact , voice modulation, and timing. Practice and rehearse your speech, and try using the 7-38-55 rule to ensure confident and effective delivery.

While the order and emphasis of these elements may vary depending on the type of speech and audience, these elements provide a framework for organizing and delivering a successful speech.

How to structure a good speech

You know what message you want to transmit, who you’re delivering it to, and even how you want to say it. But you need to know how to start, develop, and close a speech before writing it. 

Think of a speech like an essay. It should have an introduction, conclusion, and body sections in between. This places ideas in a logical order that the audience can better understand and follow them. Learning how to make a speech with an outline gives your storytelling the scaffolding it needs to get its point across.

Here’s a general speech structure to guide your writing process:

• Explanation 1
• Explanation 2
• Explanation 3

How to write a compelling speech opener

Some research shows that engaged audiences pay attention for only 15 to 20 minutes at a time. Other estimates are even lower, citing that people stop listening intently in fewer than 10 minutes . If you make a good first impression at the beginning of your speech, you have a better chance of interesting your audience through the middle when attention spans fade. 

Implementing the INTRO model can help grab and keep your audience’s attention as soon as you start speaking. This acronym stands for interest, need, timing, roadmap, and objectives, and it represents the key points you should hit in an opening. 

Here’s what to include for each of these points: 

• Interest : Introduce yourself or your topic concisely and speak with confidence . Write a compelling opening statement using relevant data or an anecdote that the audience can relate to.
• Needs : The audience is listening to you because they have something to learn. If you’re pitching a new app idea to a panel of investors, those potential partners want to discover more about your product and what they can earn from it. Read the room and gently remind them of the purpose of your speech. 
• Timing : When appropriate, let your audience know how long you’ll speak. This lets listeners set expectations and keep tabs on their own attention span. If a weary audience member knows you’ll talk for 40 minutes, they can better manage their energy as that time goes on. 
• Routemap : Give a brief overview of the three main points you’ll cover in your speech. If an audience member’s attention starts to drop off and they miss a few sentences, they can more easily get their bearings if they know the general outline of the presentation.
• Objectives : Tell the audience what you hope to achieve, encouraging them to listen to the end for the payout. 

Writing the middle of a speech

The body of your speech is the most information-dense section. Facts, visual aids, PowerPoints — all this information meets an audience with a waning attention span. Sticking to the speech structure gives your message focus and keeps you from going off track, making everything you say as useful as possible.

Limit the middle of your speech to three points, and support them with no more than three explanations. Following this model organizes your thoughts and prevents you from offering more information than the audience can retain. 

Using this section of the speech to make your presentation interactive can add interest and engage your audience. Try including a video or demonstration to break the monotony. A quick poll or survey also keeps the audience on their toes. 

Wrapping the speech up

To you, restating your points at the end can feel repetitive and dull. You’ve practiced countless times and heard it all before. But repetition aids memory and learning , helping your audience retain what you’ve told them. Use your speech’s conclusion to summarize the main points with a few short sentences.

Try to end on a memorable note, like posing a motivational quote or a thoughtful question the audience can contemplate once they leave. In proposal or pitch-style speeches, consider landing on a call to action (CTA) that invites your audience to take the next step.

How to write a good speech

If public speaking gives you the jitters, you’re not alone. Roughly 80% of the population feels nervous before giving a speech, and another 10% percent experiences intense anxiety and sometimes even panic. 

The fear of failure can cause procrastination and can cause you to put off your speechwriting process until the last minute. Finding the right words takes time and preparation, and if you’re already feeling nervous, starting from a blank page might seem even harder.

But putting in the effort despite your stress is worth it. Presenting a speech you worked hard on fosters authenticity and connects you to the subject matter, which can help your audience understand your points better. Human connection is all about honesty and vulnerability, and if you want to connect to the people you’re speaking to, they should see that in you.

1. Identify your objectives and target audience

Before diving into the writing process, find healthy coping strategies to help you stop worrying . Then you can define your speech’s purpose, think about your target audience, and start identifying your objectives. Here are some questions to ask yourself and ground your thinking : 

• What purpose do I want my speech to achieve? 
• What would it mean to me if I achieved the speech’s purpose?
• What audience am I writing for? 
• What do I know about my audience? 
• What values do I want to transmit? 
• If the audience remembers one take-home message, what should it be? 
• What do I want my audience to feel, think, or do after I finish speaking? 
• What parts of my message could be confusing and require further explanation?

2. Know your audience

Understanding your audience is crucial for tailoring your speech effectively. Consider the demographics of your audience, their interests, and their expectations. For instance, if you're addressing a group of healthcare professionals, you'll want to use medical terminology and data that resonate with them. Conversely, if your audience is a group of young students, you'd adjust your content to be more relatable to their experiences and interests. 

3. Choose a clear message

Your message should be the central idea that you want your audience to take away from your speech. Let's say you're giving a speech on climate change. Your clear message might be something like, "Individual actions can make a significant impact on mitigating climate change." Throughout your speech, all your points and examples should support this central message, reinforcing it for your audience.

4. Structure your speech

Organizing your speech properly keeps your audience engaged and helps them follow your ideas. The introduction should grab your audience's attention and introduce the topic. For example, if you're discussing space exploration, you could start with a fascinating fact about a recent space mission. In the body, you'd present your main points logically, such as the history of space exploration, its scientific significance, and future prospects. Finally, in the conclusion, you'd summarize your key points and reiterate the importance of space exploration in advancing human knowledge.

5. Use engaging content for clarity

Engaging content includes stories, anecdotes, statistics, and examples that illustrate your main points. For instance, if you're giving a speech about the importance of reading, you might share a personal story about how a particular book changed your perspective. You could also include statistics on the benefits of reading, such as improved cognitive abilities and empathy.

6. Maintain clarity and simplicity

It's essential to communicate your ideas clearly. Avoid using overly technical jargon or complex language that might confuse your audience. For example, if you're discussing a medical breakthrough with a non-medical audience, explain complex terms in simple, understandable language.

7. Practice and rehearse

Practice is key to delivering a great speech. Rehearse multiple times to refine your delivery, timing, and tone. Consider using a mirror or recording yourself to observe your body language and gestures. For instance, if you're giving a motivational speech, practice your gestures and expressions to convey enthusiasm and confidence.

8. Consider nonverbal communication

Your body language, tone of voice, and gestures should align with your message . If you're delivering a speech on leadership, maintain strong eye contact to convey authority and connection with your audience. A steady pace and varied tone can also enhance your speech's impact.

9. Engage your audience

Engaging your audience keeps them interested and attentive. Encourage interaction by asking thought-provoking questions or sharing relatable anecdotes. If you're giving a speech on teamwork, ask the audience to recall a time when teamwork led to a successful outcome, fostering engagement and connection.

10. Prepare for Q&A

Anticipate potential questions or objections your audience might have and prepare concise, well-informed responses. If you're delivering a speech on a controversial topic, such as healthcare reform, be ready to address common concerns, like the impact on healthcare costs or access to services, during the Q&A session.

By following these steps and incorporating examples that align with your specific speech topic and purpose, you can craft and deliver a compelling and impactful speech that resonates with your audience.

Tools for writing a great speech

There are several helpful tools available for speechwriting, both technological and communication-related. Here are a few examples:

• Word processing software: Tools like Microsoft Word, Google Docs, or other word processors provide a user-friendly environment for writing and editing speeches. They offer features like spell-checking, grammar correction, formatting options, and easy revision tracking.
• Presentation software: Software such as Microsoft PowerPoint or Google Slides is useful when creating visual aids to accompany your speech. These tools allow you to create engaging slideshows with text, images, charts, and videos to enhance your presentation.
• Speechwriting Templates: Online platforms or software offer pre-designed templates specifically for speechwriting. These templates provide guidance on structuring your speech and may include prompts for different sections like introductions, main points, and conclusions.
• Rhetorical devices and figures of speech: Rhetorical tools such as metaphors, similes, alliteration, and parallelism can add impact and persuasion to your speech. Resources like books, websites, or academic papers detailing various rhetorical devices can help you incorporate them effectively.
• Speechwriting apps: Mobile apps designed specifically for speechwriting can be helpful in organizing your thoughts, creating outlines, and composing a speech. These apps often provide features like voice recording, note-taking, and virtual prompts to keep you on track.
• Grammar and style checkers: Online tools or plugins like Grammarly or Hemingway Editor help improve the clarity and readability of your speech by checking for grammar, spelling, and style errors. They provide suggestions for sentence structure, word choice, and overall tone.
• Thesaurus and dictionary: Online or offline resources such as thesauruses and dictionaries help expand your vocabulary and find alternative words or phrases to express your ideas more effectively. They can also clarify meanings or provide context for unfamiliar terms.
• Online speechwriting communities: Joining online forums or communities focused on speechwriting can be beneficial for getting feedback, sharing ideas, and learning from experienced speechwriters. It's an opportunity to connect with like-minded individuals and improve your public speaking skills through collaboration.

Remember, while these tools can assist in the speechwriting process, it's essential to use them thoughtfully and adapt them to your specific needs and style. The most important aspect of speechwriting remains the creativity, authenticity, and connection with your audience that you bring to your speech.

5 tips for writing a speech

Behind every great speech is an excellent idea and a speaker who refined it. But a successful speech is about more than the initial words on the page, and there are a few more things you can do to help it land.

Here are five more tips for writing and practicing your speech:

1. Structure first, write second

If you start the writing process before organizing your thoughts, you may have to re-order, cut, and scrap the sentences you worked hard on. Save yourself some time by using a speech structure, like the one above, to order your talking points first. This can also help you identify unclear points or moments that disrupt your flow.

2. Do your homework

Data strengthens your argument with a scientific edge. Research your topic with an eye for attention-grabbing statistics, or look for findings you can use to support each point. If you’re pitching a product or service, pull information from company metrics that demonstrate past or potential successes. 

Audience members will likely have questions, so learn all talking points inside and out. If you tell investors that your product will provide 12% returns, for example, come prepared with projections that support that statement.

3. Sound like yourself

Memorable speakers have distinct voices. Think of Martin Luther King Jr’s urgent, inspiring timbre or Oprah’s empathetic, personal tone . Establish your voice — one that aligns with your personality and values — and stick with it. If you’re a motivational speaker, keep your tone upbeat to inspire your audience . If you’re the CEO of a startup, try sounding assured but approachable. 

4. Practice

As you practice a speech, you become more confident , gain a better handle on the material, and learn the outline so well that unexpected questions are less likely to trip you up. Practice in front of a colleague or friend for honest feedback about what you could change, and speak in front of the mirror to tweak your nonverbal communication and body language .

5. Remember to breathe

When you’re stressed, you breathe more rapidly . It can be challenging to talk normally when you can’t regulate your breath. Before your presentation, try some mindful breathing exercises so that when the day comes, you already have strategies that will calm you down and remain present . This can also help you control your voice and avoid speaking too quickly.

How to ghostwrite a great speech for someone else

Ghostwriting a speech requires a unique set of skills, as you're essentially writing a piece that will be delivered by someone else. Here are some tips on how to effectively ghostwrite a speech:

• Understand the speaker's voice and style : Begin by thoroughly understanding the speaker's personality, speaking style, and preferences. This includes their tone, humor, and any personal anecdotes they may want to include.
• Interview the speaker : Have a detailed conversation with the speaker to gather information about their speech's purpose, target audience, key messages, and any specific points they want to emphasize. Ask for personal stories or examples they may want to include.
• Research thoroughly : Research the topic to ensure you have a strong foundation of knowledge. This helps you craft a well-informed and credible speech.
• Create an outline : Develop a clear outline that includes the introduction, main points, supporting evidence, and a conclusion. Share this outline with the speaker for their input and approval.
• Write in the speaker's voice : While crafting the speech, maintain the speaker's voice and style. Use language and phrasing that feel natural to them. If they have a particular way of expressing ideas, incorporate that into the speech.
• Craft a captivating opening : Begin the speech with a compelling opening that grabs the audience's attention. This could be a relevant quote, an interesting fact, a personal anecdote, or a thought-provoking question.
• Organize content logically : Ensure the speech flows logically, with each point building on the previous one. Use transitions to guide the audience from one idea to the next smoothly.
• Incorporate engaging stories and examples : Include anecdotes, stories, and real-life examples that illustrate key points and make the speech relatable and memorable.
• Edit and revise : Edit the speech carefully for clarity, grammar, and coherence. Ensure the speech is the right length and aligns with the speaker's time constraints.
• Seek feedback : Share drafts of the speech with the speaker for their feedback and revisions. They may have specific changes or additions they'd like to make.
• Practice delivery : If possible, work with the speaker on their delivery. Practice the speech together, allowing the speaker to become familiar with the content and your writing style.
• Maintain confidentiality : As a ghostwriter, it's essential to respect the confidentiality and anonymity of the work. Do not disclose that you wrote the speech unless you have the speaker's permission to do so.
• Be flexible : Be open to making changes and revisions as per the speaker's preferences. Your goal is to make them look good and effectively convey their message.
• Meet deadlines : Stick to agreed-upon deadlines for drafts and revisions. Punctuality and reliability are essential in ghostwriting.
• Provide support : Support the speaker during their preparation and rehearsal process. This can include helping with cue cards, speech notes, or any other materials they need.

Remember that successful ghostwriting is about capturing the essence of the speaker while delivering a well-structured and engaging speech. Collaboration, communication, and adaptability are key to achieving this.

Give your best speech yet

Learn how to make a speech that’ll hold an audience’s attention by structuring your thoughts and practicing frequently. Put the effort into writing and preparing your content, and aim to improve your breathing, eye contact , and body language as you practice. The more you work on your speech, the more confident you’ll become.

The energy you invest in writing an effective speech will help your audience remember and connect to every concept. Remember: some life-changing philosophies have come from good speeches, so give your words a chance to resonate with others. You might even change their thinking.

Boost your speech skills

Enhance your public speaking with personalized coaching tailored to your needs

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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How to use speech-to-text on Microsoft Word to write and edit with your voice

• You can use speech-to-text on Microsoft Word through the "Dictate" feature.
• With Microsoft Word's "Dictate" feature, you can write using a microphone and your own voice.
• When you use Dictate, you can say "new line" to create a new paragraph and add punctuation simply by saying the punctuation aloud.
• If you're not satisfied with Word's built-in speech-to-text feature, you can use a third-party program like Dragon Home.
• Visit Business Insider's Tech Reference library for more stories.

While typing is certainly the most common way to create and edit documents in Microsoft Word , you're not limited to using a keyboard. 

Word supports speech-to-text, which lets you dictate your writing using voice recognition. 

Speech-to-text in Word is convenient and surprisingly accurate, and can help anyone who has issues typing with a typical keyboard. 

You can use speech-to-text in Microsoft Word in the same way on both Mac and PC.

Check out the products mentioned in this article:

Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to use speech-to-text on word using dictate.

Make sure you have a microphone connected to your computer. This can be built-in, like on a laptop, or a separate mic that you plug into the USB or audio jack. 

It doesn't matter which type you use, though the best kind of mic to use is a headset, as it won't need to compete with as much background noise as a built-in microphone.

1. In Microsoft Word, make sure you're in the "Home" tab at the top of the screen, and then click "Dictate."

2. You should hear a beep, and the dictate button will change to include a red recording light. It's now listening for your dictation. 

3. Speak clearly, and Word should transcribe everything you say in the current document. Speak punctuation aloud as you go. You can also say "New line," which has the same effect as pressing the Enter or Return key on the keyboard. 

4. When you're done dictating, click "Dictate" a second time or turn it off using your voice by saying, "Turn the dictate feature off."

You can still type with the keyboard while Dictate is on, but if you click outside of Word or switch to another program, Dictate will turn itself off.  

Want to change languages? You can click the downward arrow on the Dictate button to choose which of nine or so languages you want to speak. You might also see additional "Preview Languages," which are still in beta and may have lower accuracy.

Speech-to-text alternatives

You're not limited to using the Dictate feature built into Word. While not as popular as they once were, there are several commercial speech-to-text apps available which you can use with Word. 

The most popular of these, Dragon Home , performs the same kind of voice recognition as Word's Dictate, but it also lets you control Word, format text, and make edits to your text using your voice. It works with nearly any program, not just Word.

Related coverage from  Tech Reference :

How to use speech-to-text on a windows computer to quickly dictate text without typing, you can use text-to-speech in the kindle app on an ipad using an accessibility feature— here's how to turn it on, how to use text-to-speech on discord, and have the desktop app read your messages aloud, how to use google text-to-speech on your android phone to hear text instead of reading it, 2 ways to lock a windows computer from your keyboard and quickly secure your data.

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Watch: Why Americans throw 'like' in the middle of sentences

• Main content

SpeechTexter is a free multilingual speech-to-text application aimed at assisting you with transcription of notes, documents, books, reports or blog posts by using your voice. This app also features a customizable voice commands list, allowing users to add punctuation marks, frequently used phrases, and some app actions (undo, redo, make a new paragraph).

SpeechTexter is used daily by students, teachers, writers, bloggers around the world.

It will assist you in minimizing your writing efforts significantly.

Voice-to-text software is exceptionally valuable for people who have difficulty using their hands due to trauma, people with dyslexia or disabilities that limit the use of conventional input devices. Speech to text technology can also be used to improve accessibility for those with hearing impairments, as it can convert speech into text.

It can also be used as a tool for learning a proper pronunciation of words in the foreign language, in addition to helping a person develop fluency with their speaking skills.

Accuracy levels higher than 90% should be expected. It varies depending on the language and the speaker.

No download, installation or registration is required. Just click the microphone button and start dictating.

Speech to text technology is quickly becoming an essential tool for those looking to save time and increase their productivity.

Powerful real-time continuous speech recognition

Creation of text notes, emails, blog posts, reports and more.

Custom voice commands

More than 70 languages supported

SpeechTexter is using Google Speech recognition to convert the speech into text in real-time. This technology is supported by Chrome browser (for desktop) and some browsers on Android OS. Other browsers have not implemented speech recognition yet.

Note: iPhones and iPads are not supported

List of supported languages:

Afrikaans, Albanian, Amharic, Arabic, Armenian, Azerbaijani, Basque, Bengali, Bosnian, Bulgarian, Burmese, Catalan, Chinese (Mandarin, Cantonese), Croatian, Czech, Danish, Dutch, English, Estonian, Filipino, Finnish, French, Galician, Georgian, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Icelandic, Indonesian, Italian, Japanese, Javanese, Kannada, Kazakh, Khmer, Kinyarwanda, Korean, Lao, Latvian, Lithuanian, Macedonian, Malay, Malayalam, Marathi, Mongolian, Nepali, Norwegian Bokmål, Persian, Polish, Portuguese, Punjabi, Romanian, Russian, Serbian, Sinhala, Slovak, Slovenian, Southern Sotho, Spanish, Sundanese, Swahili, Swati, Swedish, Tamil, Telugu, Thai, Tsonga, Tswana, Turkish, Ukrainian, Urdu, Uzbek, Venda, Vietnamese, Xhosa, Zulu.

Instructions for web app on desktop (Windows, Mac, Linux OS)

Requirements: the latest version of the Google Chrome [↗] browser (other browsers are not supported).

1. Connect a high-quality microphone to your computer.

2. Make sure your microphone is set as the default recording device on your browser.

To go directly to microphone's settings paste the line below into Chrome's URL bar.

chrome://settings/content/microphone

To capture speech from video/audio content on the web or from a file stored on your device, select 'Stereo Mix' as the default audio input.

3. Select the language you would like to speak (Click the button on the top right corner).

4. Click the "microphone" button. Chrome browser will request your permission to access your microphone. Choose "allow".

5. You can start dictating!

Instructions for the web app on a mobile and for the android app

Requirements: - Google app [↗] installed on your Android device. - Any of the supported browsers if you choose to use the web app.

Supported android browsers (not a full list): Chrome browser (recommended), Edge, Opera, Brave, Vivaldi.

1. Tap the button with the language name (on a web app) or language code (on android app) on the top right corner to select your language.

2. Tap the microphone button. The SpeechTexter app will ask for permission to record audio. Choose 'allow' to enable microphone access.

3. You can start dictating!

Common problems on a desktop (Windows, Mac, Linux OS)

Error: 'speechtexter cannot access your microphone'..

Please give permission to access your microphone.

Click on the "padlock" icon next to the URL bar, find the "microphone" option, and choose "allow".

Error: 'No speech was detected. Please try again'.

If you get this error while you are speaking, make sure your microphone is set as the default recording device on your browser [see step 2].

If you're using a headset, make sure the mute switch on the cord is off.

Error: 'Network error'

The internet connection is poor. Please try again later.

The result won't transfer to the "editor".

The result confidence is not high enough or there is a background noise. An accumulation of long text in the buffer can also make the engine stop responding, please make some pauses in the speech.

The results are wrong.

Please speak loudly and clearly. Speaking clearly and consistently will help the software accurately recognize your words.

Reduce background noise. Background noise from fans, air conditioners, refrigerators, etc. can drop the accuracy significantly. Try to reduce background noise as much as possible.

Speak directly into the microphone. Speaking directly into the microphone enhances the accuracy of the software. Avoid speaking too far away from the microphone.

Speak in complete sentences. Speaking in complete sentences will help the software better recognize the context of your words.

Can I upload an audio file and get the transcription?

No, this feature is not available.

How do I transcribe an audio (video) file on my PC or from the web?

Playback your file in any player and hit the 'mic' button on the SpeechTexter website to start capturing the speech. For better results select "Stereo Mix" as the default recording device on your browser, if you are accessing SpeechTexter and the file from the same device.

I don't see the "Stereo mix" option (Windows OS)

"Stereo Mix" might be hidden or it's not supported by your system. If you are a Windows user go to 'Control panel' → Hardware and Sound → Sound → 'Recording' tab. Right-click on a blank area in the pane and make sure both "View Disabled Devices" and "View Disconnected Devices" options are checked. If "Stereo Mix" appears, you can enable it by right clicking on it and choosing 'enable'. If "Stereo Mix" hasn't appeared, it means it's not supported by your system. You can try using a third-party program such as "Virtual Audio Cable" or "VB-Audio Virtual Cable" to create a virtual audio device that includes "Stereo Mix" functionality.

How to use the voice commands list?

The voice commands list allows you to insert the punctuation, some text, or run some preset functions using only your voice. On the first column you enter your voice command. On the second column you enter a punctuation mark or a function. Voice commands are case-sensitive. Available functions: #newparagraph (add a new paragraph), #undo (undo the last change), #redo (redo the last change)

To use the function above make a pause in your speech until all previous dictated speech appears in your note, then say "insert a new paragraph" and wait for the command execution.

Found a mistake in the voice commands list or want to suggest an update? Follow the steps below:

• Navigate to the voice commands list [↑] on this website.
• Click on the edit button to update or add new punctuation marks you think other users might find useful in your language.
• Click on the "Export" button located above the voice commands list to save your list in JSON format to your device.

Next, send us your file as an attachment via email. You can find the email address at the bottom of the page. Feel free to include a brief description of the mistake or the updates you're suggesting in the email body.

Your contribution to the improvement of the services is appreciated.

Can I prevent my custom voice commands from disappearing after closing the browser?

SpeechTexter by default saves your data inside your browser's cache. If your browsers clears the cache your data will be deleted. However, you can export your custom voice commands to your device and import them when you need them by clicking the corresponding buttons above the list. SpeechTexter is using JSON format to store your voice commands. You can create a .txt file in this format on your device and then import it into SpeechTexter. An example of JSON format is shown below:

{ "period": ".", "full stop": ".", "question mark": "?", "new paragraph": "#newparagraph" }

I lost my dictated work after closing the browser.

SpeechTexter doesn't store any text that you dictate. Please use the "autosave" option or click the "download" button (recommended). The "autosave" option will try to store your work inside your browser's cache, where it will remain until you switch the "text autosave" option off, clear the cache manually, or if your browser clears the cache on exit.

Common problems on the Android app

I get the message: 'speech recognition is not available'..

'Google app' from Play store is required for SpeechTexter to work. download [↗]

Where does SpeechTexter store the saved files?

Version 1.5 and above stores the files in the internal memory.

Version 1.4.9 and below stores the files inside the "SpeechTexter" folder at the root directory of your device.

After updating the app from version 1.x.x to version 2.x.x my files have disappeared

As a result of recent updates, the Android operating system has implemented restrictions that prevent users from accessing folders within the Android root directory, including SpeechTexter's folder. However, your old files can still be imported manually by selecting the "import" button within the Speechtexter application.

Common problems on the mobile web app

Tap on the "padlock" icon next to the URL bar, find the "microphone" option and choose "allow".

• TERMS OF USE
• PRIVACY POLICY
• Play Store [↗]

copyright © 2014 - 2024 www.speechtexter.com . All Rights Reserved.

[email protected]

USE YOUR WORDS 

Focusing on the whole child, what is a language disorder.

Language refers to the social rules that determine how we organize words to form sentences and as well as when and in what situations those sentences are appropriate. Language disorders typically cause significant delays in the use and/or understanding of spoken or written words. Language should not be confused with speech. In fact, the difference between speech and language is that speech is the verbal means of communicating while language involves the application of words and sentences in a social context.  Childhood difficulty with language can take the form of a language delay, language disability, or language impairment.

Keep in mind that delay and disorder are two different terms. A language delay causes a child to develop language in the same way as other children, but later than expected. However, a language disorder causes a child to develop skills differently than his or her peers. Unlike delays, language disorders cannot be “grown out of,” and children typically require continued treatment to help them learn to speak and communicate like other children their age.

Two Types of Language Disorders

Language disorders typically fall into two classifications: receptive language disorders and expressive language disorders, though it’s possible for both to be present at the same time.

Receptive Language Disorders – When a child has trouble understanding others and comprehending the meaning behind written or spoken words, a receptive language disorder may be the cause. Receptive disorders typically become noticeable before age four.

Expressive Language Disorders – Difficulty sharing thoughts, expressing ideas, or communicating feelings is typical of an expressive language disorder. A child may be able to correctly produce sound and pronounce words, but the form, content, and function of their communication is incomprehensible.

Identifying a Language Disorder

Language disorders can be a source of frustration for children as well as their caregivers, which is why they are so often misdiagnosed as behavioral problems. A child may appear to be rebellious in the classroom when in fact he/she simply cannot understand the teacher’s request in the first place.

Identifying a language disorder requires some thoughtful and continued observation, as well as the help of a trained professional. If your child exhibits several or all of the following symptoms, he/she may be struggling with a language disorder:

Difficulty understanding questions or following directions

Difficulty making requests/demands

Create sentences with words in the wrong order or telling disjointed stories

Grammatical errors involving tense (goed/went), plurals (geeses/geese) and pronouns (her/his)

Limited vocabulary

Speak in short, staccato sentences

Causes of Language Disorders

Childhood language disorders may be the result of hearing loss, neurological disorders (such as Autism or Cerebral palsy ), brain injury, mental retardation, Down syndrome , drug abuse, or other developmental delays. However, many language disorders are the result of an unidentifiable cause.

Treatment of Language Disorders

You may be surprised by how much our ability to communicate effectively impacts the quality of our lives. Left untreated, language disorders can have a negative ripple affect across many areas of your child’s life, impacting his/her ability to form friendships, reading and writing skills, and even influencing emotional development.

Early identification and treatment are crucial for all children with language disorders. Certified speech-language pathologists (SLP) specialize in the treatment of language disorders and at Use Your Words Speech Therapy we are dedicated to helping children learn to communicate with confidence. 

If your child is living with a language disorder, finding a quality speech-language pathologist is a top priority. At Use Your Words Speech Therapy, our SLPs are experienced in treating a variety of speech-language disorders and do so with unparalleled skill and compassion.

How to use speech to text in Microsoft Word

Speech to text in Microsoft Word is a hidden gem that is powerful and easy to use. We show you how to do it in five quick and simple steps

Master the skill of speech to text in Microsoft Word and you'll be dictating documents with ease before you know it. Developed and refined over many years, Microsoft's speech recognition and voice typing technology is an efficient way to get your thoughts out, create drafts and make notes.

Just like the best speech to text apps that make life easier for us when we're using our phones, Microsoft's offering is ideal for those of us who spend a lot of time using Word and don't want to wear out our fingers or the keyboard with all that typing. While speech to text in Microsoft Word used to be prone to errors which you'd then have to go back and correct, the technology has come a long way in recent years and is now amongst the best text-to-speech software .

Regardless of whether you have the best computer or the best Windows laptop , speech to text in Microsoft Word is easy to access and a breeze to use. From connecting your microphone to inserting punctuation, you'll find everything you need to know right here in this guide. Let's take a look...

How to use speech to text in Microsoft Word: Preparation

The most important thing to check is whether you have a valid Microsoft 365 subscription, as voice typing is only available to paying customers. If you’re reading this article, it’s likely your business already has a Microsoft 365 enterprise subscription. If you don’t, however, find out more about Microsoft 365 for business via this link . 

The second thing you’ll need before you start voice typing is a stable internet connection. This is because Microsoft Word’s dictation software processes your speech on external servers. These huge servers and lighting-fast processors use vast amounts of speech data to transcribe your text. In fact, they make use of advanced neural networks and deep learning technology, which enables the software to learn about human speech and continuously improve its accuracy. 

These two technologies are the key reason why voice typing technology has improved so much in recent years, and why you should be happy that Microsoft dictation software requires an internet connection. 

Once you’ve got a valid Microsoft 365 subscription and an internet connection, you’re ready to go!

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Step 1: Open Microsoft Word

Simple but crucial. Open the Microsoft Word application on your device and create a new, blank document. We named our test document “How to use speech to text in Microsoft Word - Test” and saved it to the desktop so we could easily find it later.

Step 2: Click on the Dictate button

Once you’ve created a blank document, you’ll see a Dictate button and drop-down menu on the top right-hand corner of the Home menu. It has a microphone symbol above it. From here, open the drop-down menu and double-check that the language is set to English.

One of the best parts of Microsoft Word’s speech to text software is its support for multiple languages. At the time of writing, nine languages were supported, with several others listed as preview languages. Preview languages have lower accuracy and limited punctuation support.

Step 3: Allow Microsoft Word access to the Microphone

If you haven’t used Microsoft Word’s speech to text software before, you’ll need to grant the application access to your microphone. This can be done at the click of a button when prompted.

It’s worth considering using an external microphone for your dictation, particularly if you plan on regularly using voice to text software within your organization. While built-in microphones will suffice for most general purposes, an external microphone can improve accuracy due to higher quality components and optimized placement of the microphone itself.

Step 4: Begin voice typing

Now we get to the fun stuff. After completing all of the above steps, click once again on the dictate button. The blue symbol will change to white, and a red recording symbol will appear. This means Microsoft Word has begun listening for your voice. If you have your sound turned up, a chime will also indicate that transcription has started. 

Using voice typing is as simple as saying aloud the words you would like Microsoft to transcribe. It might seem a little strange at first, but you’ll soon develop a bit of flow, and everyone finds their strategies and style for getting the most out of the software. 

These four steps alone will allow you to begin transcribing your voice to text. However, if you want to elevate your speech to text software skills, our fifth step is for you.

Step 5: Incorporate punctuation commands

Microsoft Word’s speech to text software goes well beyond simply converting spoken words to text. With the introduction and improvement of artificial neural networks, Microsoft’s voice typing technology listens not only to single words but to the phrase as a whole. This has enabled the company to introduce an extensive list of voice commands that allow you to insert punctuation marks and other formatting effects while speaking. 

We can’t mention all of the punctuation commands here, but we’ll name some of the most useful. Saying the command “period” will insert a period, while the command “comma” will insert, unsurprisingly, a comma. The same rule applies for exclamation marks, colons, and quotations. If you’d like to finish a paragraph and leave a line break, you can say the command “new line.” 

These tools are easy to use. In our testing, the software was consistently accurate in discerning words versus punctuation commands.

Microsoft’s speech to text software is powerful. Having tested most of the major platforms, we can say that Microsoft offers arguably the best product when balancing cost versus performance. This is because the software is built directly into Microsoft 365, which many businesses already use. If this applies to your business, you can begin using Microsoft’s voice typing technology straight away, with no additional costs. 

We hope this article has taught you how to use speech to text software in Microsoft Word, and that you’ll now be able to apply these skills within your organization. 

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Speech to Text - Voice Typing & Transcription

Take notes with your voice for free, or automatically transcribe audio & video recordings. secure, accurate & blazing fast..

~ Proudly serving millions of users since 2015 ~

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Dictate Notes

Start taking notes, on our online voice-enabled notepad right away, for free.

Transcribe Recordings

Automatically transcribe (as well as summarize & translate) audios & videos. Upload files from your device or link to an online resource (Drive, YouTube, TikTok or other). Export to text, docx, video subtitles & more.

Speechnotes is a reliable and secure web-based speech-to-text tool that enables you to quickly and accurately transcribe your audio and video recordings, as well as dictate your notes instead of typing, saving you time and effort. With features like voice commands for punctuation and formatting, automatic capitalization, and easy import/export options, Speechnotes provides an efficient and user-friendly dictation and transcription experience. Proudly serving millions of users since 2015, Speechnotes is the go-to tool for anyone who needs fast, accurate & private transcription. Our Portfolio of Complementary Speech-To-Text Tools Includes:

Voice typing - Chrome extension

Dictate instead of typing on any form & text-box across the web. Including on Gmail, and more.

Transcription API & webhooks

Speechnotes' API enables you to send us files via standard POST requests, and get the transcription results sent directly to your server.

Zapier integration

Combine the power of automatic transcriptions with Zapier's automatic processes. Serverless & codeless automation! Connect with your CRM, phone calls, Docs, email & more.

Android Speechnotes app

Speechnotes' notepad for Android, for notes taking on your mobile, battle tested with more than 5Million downloads. Rated 4.3+ ⭐

iOS TextHear app

TextHear for iOS, works great on iPhones, iPads & Macs. Designed specifically to help people with hearing impairment participate in conversations. Please note, this is a sister app - so it has its own pricing plan.

Audio & video converting tools

Tools developed for fast - batch conversions of audio files from one type to another and extracting audio only from videos for minimizing uploads.

Our Sister Apps for Text-To-Speech & Live Captioning

Complementary to Speechnotes

Reads out loud texts, files & web pages

Reads out loud texts, PDFs, e-books & websites for free

Speechlogger

Live Captioning & Translation

Live captions & translations for online meetings, webinars, and conferences.

Need Human Transcription? We Can Offer a 10% Discount Coupon

We do not provide human transcription services ourselves, but, we partnered with a UK company that does. Learn more on human transcription and the 10% discount .

Dictation Notepad

Start taking notes with your voice for free

Speech to Text online notepad. Professional, accurate & free speech recognizing text editor. Distraction-free, fast, easy to use web app for dictation & typing.

Speechnotes is a powerful speech-enabled online notepad, designed to empower your ideas by implementing a clean & efficient design, so you can focus on your thoughts. We strive to provide the best online dictation tool by engaging cutting-edge speech-recognition technology for the most accurate results technology can achieve today, together with incorporating built-in tools (automatic or manual) to increase users' efficiency, productivity and comfort. Works entirely online in your Chrome browser. No download, no install and even no registration needed, so you can start working right away.

Speechnotes is especially designed to provide you a distraction-free environment. Every note, starts with a new clear white paper, so to stimulate your mind with a clean fresh start. All other elements but the text itself are out of sight by fading out, so you can concentrate on the most important part - your own creativity. In addition to that, speaking instead of typing, enables you to think and speak it out fluently, uninterrupted, which again encourages creative, clear thinking. Fonts and colors all over the app were designed to be sharp and have excellent legibility characteristics.

Example use cases

• Voice typing
• Writing notes, thoughts
• Medical forms - dictate
• Transcribers (listen and dictate)

Transcription Service

Start transcribing

Fast turnaround - results within minutes. Includes timestamps, auto punctuation and subtitles at unbeatable price. Protects your privacy: no human in the loop, and (unlike many other vendors) we do NOT keep your audio. Pay per use, no recurring payments. Upload your files or transcribe directly from Google Drive, YouTube or any other online source. Simple. No download or install. Just send us the file and get the results in minutes.

• Transcribe interviews
• Captions for Youtubes & movies
• Auto-transcribe phone calls or voice messages
• Students - transcribe lectures
• Podcasters - enlarge your audience by turning your podcasts into textual content
• Text-index entire audio archives

Key Advantages

Speechnotes is powered by the leading most accurate speech recognition AI engines by Google & Microsoft. We always check - and make sure we still use the best. Accuracy in English is very good and can easily reach 95% accuracy for good quality dictation or recording.

Lightweight & fast

Both Speechnotes dictation & transcription are lightweight-online no install, work out of the box anywhere you are. Dictation works in real time. Transcription will get you results in a matter of minutes.

Super Private & Secure!

Super private - no human handles, sees or listens to your recordings! In addition, we take great measures to protect your privacy. For example, for transcribing your recordings - we pay Google's speech to text engines extra - just so they do not keep your audio for their own research purposes.

Health advantages

Typing may result in different types of Computer Related Repetitive Strain Injuries (RSI). Voice typing is one of the main recommended ways to minimize these risks, as it enables you to sit back comfortably, freeing your arms, hands, shoulders and back altogether.

Saves you time

Need to transcribe a recording? If it's an hour long, transcribing it yourself will take you about 6! hours of work. If you send it to a transcriber - you will get it back in days! Upload it to Speechnotes - it will take you less than a minute, and you will get the results in about 20 minutes to your email.

Saves you money

Speechnotes dictation notepad is completely free - with ads - or a small fee to get it ad-free. Speechnotes transcription is only $0.1/minute, which is X10 times cheaper than a human transcriber! We offer the best deal on the market - whether it's the free dictation notepad ot the pay-as-you-go transcription service.

Dictation - Free

• Online dictation notepad
• Voice typing Chrome extension

Dictation - Premium

• Premium online dictation notepad
• Premium voice typing Chrome extension
• Support from the development team

Transcription

$0.1 /minute.

• Pay as you go - no subscription
• Audio & video recordings
• Speaker diarization in English
• Generate captions .srt files
• REST API, webhooks & Zapier integration

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Privacy policy.

We at Speechnotes, Speechlogger, TextHear, Speechkeys value your privacy, and that's why we do not store anything you say or type or in fact any other data about you - unless it is solely needed for the purpose of your operation. We don't share it with 3rd parties, other than Google / Microsoft for the speech-to-text engine.

Privacy - how are the recordings and results handled?

- transcription service.

Our transcription service is probably the most private and secure transcription service available.

• HIPAA compliant.
• No human in the loop. No passing your recording between PCs, emails, employees, etc.
• Secure encrypted communications (https) with and between our servers.
• Recordings are automatically deleted from our servers as soon as the transcription is done.
• Our contract with Google / Microsoft (our speech engines providers) prohibits them from keeping any audio or results.
• Transcription results are securely kept on our secure database. Only you have access to them - only if you sign in (or provide your secret credentials through the API)
• You may choose to delete the transcription results - once you do - no copy remains on our servers.

- Dictation notepad & extension

For dictation, the recording & recognition - is delegated to and done by the browser (Chrome / Edge) or operating system (Android). So, we never even have access to the recorded audio, and Edge's / Chrome's / Android's (depending the one you use) privacy policy apply here.

The results of the dictation are saved locally on your machine - via the browser's / app's local storage. It never gets to our servers. So, as long as your device is private - your notes are private.

Payments method privacy

The whole payments process is delegated to PayPal / Stripe / Google Pay / Play Store / App Store and secured by these providers. We never receive any of your credit card information.

More generic notes regarding our site, cookies, analytics, ads, etc.

• We may use Google Analytics on our site - which is a generic tool to track usage statistics.
• We use cookies - which means we save data on your browser to send to our servers when needed. This is used for instance to sign you in, and then keep you signed in.
• For the dictation tool - we use your browser's local storage to store your notes, so you can access them later.
• Non premium dictation tool serves ads by Google. Users may opt out of personalized advertising by visiting Ads Settings . Alternatively, users can opt out of a third-party vendor's use of cookies for personalized advertising by visiting https://youradchoices.com/
• In case you would like to upload files to Google Drive directly from Speechnotes - we'll ask for your permission to do so. We will use that permission for that purpose only - syncing your speech-notes to your Google Drive, per your request.

Your vs. You're: How to Use Them Correctly

What to Know You’re is another way of writing two words: ‘you are’ (as in ‘you’re making a mistake’). Your is a single word, and shows possession of a thing (as in ‘your paper has some mistakes’). If you can substitute the words you are then the correct choice is you’re . If you cannot substitute the words you are then you should use your .

POV: you're ('you are') looking at your feet (these feet belong to you).

You’re is a shortening (also known as a contraction) of you are . Here are some examples:

• " You’re learning the difference between two tricky words." ( You are learning the difference between two tricky words.)
• " You’re doing a great job." ( You are doing a great job.)
• "This is something that you’re never going to forget." (This is something that you are never going to forget.)

Your  always comes before a noun. It typically means "relating to or belonging to you" or "made or done by you." Here are some examples:

• "Have you finished your homework?"
• " Your pants have a rip."
• "Can I borrow your pen?"

If you are still confused, there is a simple method for deciding which is the correct word to use. Start by using the words you are instead of you’re or your , and if the sentence still makes sense you can use you’re ; if the sentence does not make sense you should probably use your .

• " You are baking a cake!" This sentence makes sense, and can also be written as "You’re baking a cake!"
• " You are cake does not taste very good." This sentence does not make sense, and should be written as " Your cake does not taste very good."
• "Tell me what time you are coming to my house for cake." This sentence makes sense, and can also be written as "Tell me what time you’re coming to my house for cake."
• "I am coming to you are house tonight for some cake." This sentence does not make sense, and should be written "I am coming to your house tonight for some cake."

The confusion with you’re and your most likely comes from the fact that we don’t just use apostrophes in contractions (like when we shorten you are to you’re , or I have to I’ve ), we also use them to show possession (like when we write ‘my mother’s job,’ or ‘Jonah’s comb’). In the case of you’re , however, the apostrophe is standing in for a missing letter, and is not showing possession.

Remember to stick with you’re when shortening two words to one, and with your when showing possession of something. If you do you’re going to have fewer problems with this in your writing.

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How to Use Transition Words Effectively In Your Speech

• The Speaker Lab
• May 24, 2024

Table of Contents

Whether you’re a seasoned speaker or new to the speaking world, transition words are one tool you’ll want in your speaking toolbox. Although small and seemingly inconsequential, these transition words go a long way when included in your speech. Not only do they tie your concepts together, but they also ensure that your audience hangs on every word from beginning to end.

Of course, using transition words effectively is an art, but a teachable one. In this post, we’ll dive into the world of transition words for speeches and explore how you can use them to create a smooth speaking flow. Get ready to engage, inspire, and captivate your audience like never before!

What Are Transition Words and Why Are They Important in Speeches?

If you’ve ever listened to a speech that felt disjointed or hard to follow, chances are the speaker wasn’t using effective transition words. Transition words are like the glue that holds a speech together, allowing the speaker to move seamlessly from one point to the next.

If you want to keep your audience engaged during your speech, then transition words are an essential tool. Not only do they help your audience track where you are in your argument, but they also provide clarity to your speech.

Definition of Transition Words

So, what exactly are transition words? In a nutshell, they’re words or phrases that show the relationship between ideas. They act as bridges, linking one thought to another and helping the audience see how everything fits together.

Some common examples include “in addition,” “furthermore,” “on the other hand,” and “as a result.” These words signal to the audience that you’re about to expand on a point, offer a contrasting view, or draw a conclusion.

Role of Transition Words in Speeches

Transition words play a vital role in speeches by guiding the audience through your argument. They help highlight the key takeaways and main points, making it easier for listeners to grasp your message.

Think of them as signposts along the way, pointing the audience in the right direction and keeping them engaged. Without these signposts, the audience can quickly become lost or tune out altogether.

Types of Transition Words

There are several types of transition words , each serving a specific purpose. Some are used to show similarity or add information, such as “similarly,” “additionally,” or “in fact.” Others are used to contrast ideas, like “however,” “conversely,” or “on the contrary.”

You can also use transition words to show cause and effect (“consequently,” “as a result”), to provide examples (“for instance,” “specifically”), or to summarize points (“in conclusion,” “to sum up”). The key is to choose the right transition for the job, one that accurately reflects the relationship between your ideas.

Examples of Transition Words

To give you a better sense of how transition words work in practice, let’s look at a few examples:

• “ In addition to saving money, recycling also helps reduce pollution.” (adding information)
• “ While social media has many benefits, it can also be a major distraction.” (contrasting ideas)
• “ Due to the lack of funding, the project had to be put on hold.” (cause and effect)
• “There are several reasons why exercise is important. First , it helps control weight. Second , it reduces the risk of heart disease.” (listing points)

As you can see, each transition word serves a specific function, helping to clarify the relationship between ideas and keep the speech flowing smoothly.\

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How to Use Transition Words Effectively in Your Speech

Understanding transition words is just the beginning. To truly captivate your listeners, you’ll need to strategically sprinkle them throughout your speech.

Plan Your Transitions in Advance

While you can try using transition words on the fly, it’s much better to plan them out in advance, thinking carefully about how you’ll move from one point to the next. As you’re outlining your speech , jot down some potential transition words or phrases for each main point. This will help you stay on track and avoid those awkward pauses or “um’s” that can derail your momentum.

Use Transitions to Signal Key Points

Transitions are a great way to signal to your audience that you’re about to make an important point. By using phrases like “most importantly” or “the key takeaway is,” you’re priming your listeners to pay extra attention.

Transitions aren’t just fluff—they’re your secret weapon for driving home your main points. When you’re sharing a ton of info, strategic transitions keep your key messages front and center, so your audience never loses the thread.

Vary Your Transition Words

While transition words are essential, you don’t want to overdo it. Using the same transition over and over can start to feel repetitive and monotonous, causing your audience to tune out.

Elevate your speech by incorporating a diverse array of transitions. Venture beyond the comfort of “however” and “furthermore” and embrace the opportunity to innovate with original phrases. Rest assured, your audience will recognize and value the effort you’ve made to keep them engaged and attentive.

Practice Delivering Transitions Naturally

Of course, it’s not enough to simply sprinkle transition words throughout your speech. You also need to deliver them naturally, in a way that feels authentic and conversational.

As you’re practicing your speech, pay close attention to your transitions. Are they flowing smoothly, or do they feel forced and clunky? Keep tweaking and refining until they feel like a natural part of your speech.

Remember, the goal is to make your transitions invisible to the audience. They should seamlessly guide listeners from one point to the next, without drawing attention to themselves.

Common Mistakes to Avoid When Using Transition Words in Speeches

Even the most seasoned speakers can fall into common traps when it comes to using transition words. Here are a few mistakes to watch out for.

Overusing Transition Words

As mentioned earlier, you don’t want to go overboard with your transitions. Peppering every sentence with “for example” or “in addition” can quickly become grating and distracting.

Use transitions judiciously, only when they genuinely help clarify the relationship between ideas. If you find yourself relying on them too heavily, it may be a sign that your speech needs more structure or clarity.

Using Inappropriate Transition Words

Not all transition words are created equal. Using the wrong transition can confuse your audience or undermine your point.

For example, if you’re trying to build on an idea, using a contrasting transition like “however” will send mixed signals. Similarly, if you’re summarizing your main points, starting with “in addition” will feel out of place.

Always make sure your transitions accurately reflect the relationship between your ideas. When in doubt, err on the side of clarity and simplicity.

Failing to Use Transition Words

On the flip side, neglecting to use transition words altogether can be just as problematic. Without these verbal cues, your speech may feel disjointed or hard to follow.

Even if your ideas are brilliant, failing to connect them effectively can leave your audience struggling to keep up. So don’t shy away from using transitions—just use them wisely and strategically.

Mastering Different Types of Transitions in Your Speech

Once you’ve got a good grasp on using transition words, it’s time to get creative. Mix things up by trying out different types of transition words—your audience will love the added variety and depth it brings to your speeches.

Bridging Transitions

Bridging transitions are your secret weapon for a smooth, engaging speech. They help you glide from one main point to the next, keeping your audience hooked without any awkward silences or sudden topic changes.

Some examples of bridging transitions include:

• “ Now that we’ve explored the benefits of exercise, let’s look at some practical ways to incorporate it into your daily routine.”
• “ With that background in mind, let’s dive into the specifics of our new marketing strategy.”

Summarizing Transitions

Summarizing transitions are used to recap key points and reinforce your main message. They’re especially useful in longer speeches, where you want to make sure your audience doesn’t lose sight of the big picture.

Some examples of summarizing transitions include:

• “ To sum up , the three main benefits of meditation are reduced stress, improved focus, and increased self-awareness.”
• “ In short , our new product line has the potential to revolutionize the industry and drive significant growth for our company.”

Signposting Transitions

Signposting transitions act as a guide, giving your audience a sneak peek of what’s to come in your speech. They help keep your listeners engaged and make it easier for them to follow along, like a trusty map leading them through your main points. Signposting transitions include phrases such as “meanwhile,” “subsequently,” and “as a result.” Here are some other examples:

• “ In the next section , we’ll explore the three key factors that contribute to employee satisfaction.”
• “ Moving on to my second point , let’s consider the environmental impact of our current practices.”

Time Transitions

Time transitions are used to indicate a shift in time or sequence, such as moving from the past to the present or from step one to step two. They help create a logical flow and structure for your speech.

Some examples of time transitions include:

• “ Fast forward to today , and our company has grown from a small startup to a global enterprise.”
• “ In the following phase of the project , we’ll be focusing on user testing and feedback.”

Concluding Transitions

Concluding transitions are used to signal the end of your speech and leave a lasting impression on your audience. They help tie everything together and drive home your key takeaways. As you approach the final thoughts in your essay or article, try incorporating a concluding transition to guide your reader to the end.

• “ In conclusion , the path to success is never easy, but with hard work and determination, anything is possible.”
• “ Ultimately , the choice is yours. Will you settle for the status quo, or will you dare to dream big and make a difference?”

By mastering these different types of transitions, you can take your speeches to the next level and keep your audience engaged from start to finish.

Tips for Including Transition Words in Your Speech

Imagine your speech as a journey, and your transitions as the signposts guiding your audience along the way. They help your listeners understand how each idea relates to the next, preventing them from getting lost or disoriented. Crafting effective transitions is an art, but with a few simple techniques, you can keep your audience engaged and eager to explore the path you’ve laid out for them.

Use Transitions to Link Ideas

One of the most important roles of transitions is to link related ideas and show their relationship. By using the right transition phrases, you can help your audience see how your points build upon or contrast with each other. Some great go-to phrases for this are “similarly,” “in addition,” “however,” and “on the other hand.” These create those vital coherent relationships between concepts.

For example, let’s say you’re giving a speech on the benefits of exercise. You might transition between points by saying, “ In addition to improving cardiovascular health, regular exercise has been shown to boost mood and reduce stress.” That simple phrase “in addition” links the ideas and carries your audience to the next point smoothly.

Emphasize Key Points with Transitions

Transitions are also a powerful tool for emphasizing your most important information. By strategically placing transition phrases before key points, you can signal to your audience that they need to pay extra attention. Phrases like “most importantly” or “above all” cue the audience in that the next point is crucial.

For example, you’ve probably heard a speaker command an audience attention by saying, “If you take away one thing from my talk today, let it be this.” Transitions like this cue the audience so that they know the speaker is about to boil down the main message of a presentation.

Use Transitions to Manage Time

Transitions help you stay on track and manage your allotted speaking time . By using signposting transitions like “first,” “next,” and “finally,” you guide your audience through your speech structure. These act as verbal cues for how far along you are.

The next time you write a speech, take a moment to examine your transitions. Are they serving your audience well and allowing your message to flow smoothly? If not, don’t be afraid to mix them up or add more. Your audience will thank you.

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Practicing and Refining Your Use of Transition Words in Speeches

Now that we’ve explored the importance of transitions as well as different types, let’s talk about how you can put these principles into practice. Mastering speech transitions takes time and effort, but the payoff is well worth it. Here are some tips for sharpening your transition skills.

Incorporate Transitions in Speech Writing

The first step to delivering great speech transitions is to weave them into your speech outline. As you outline your main points, consider how you will move between them. What relationships do you want to highlight? What tone do you want to set? Choose transition phrases that match your intent.

To track your transitions, try highlighting them with a different color or font. That way, they stand out visually and remind you to pay extra attention to them when you’re practicing your delivery. It’s a simple trick, but it can keep transitions front and center in your mind.

Practice Delivering Transitions

Of course, writing good transitions is only half the battle. The real magic happens in the delivery. As you rehearse your speech, focus on nailing your transitions. Practice them out loud, paying attention to your pacing, intonation, and body language.

Remember, transitions are an opportunity to re-engage your audience and keep them on track. Experiment with pausing before or after a transition phrase for emphasis. Try changing your tone or volume to signal a shift. The more you practice, the more natural your transitions will become.

Seek Feedback and Critique

Transitions are a vital part of any speech, but it’s not always easy to tell if they’re working. This is where a second opinion comes in handy. Practice your presentation in front of a friend, coworker, or mentor you respect. Get their specific feedback on your transitions—did they make sense and flow naturally? Did they strengthen or weaken your overall point?

You can also record yourself delivering your speech and watch the video back with a critical eye. Take notes on which transitions worked well and which ones fell flat. Then, adjust accordingly. The more feedback you get, the better you’ll become at crafting seamless transitions.

Analyze Effective Transitions in Other Speeches

Finally, pay attention to the transitions in speeches by skilled orators. Analyze how they use transitions to link ideas, change tone, or emphasize key points. Take note of particularly effective transition phrases and consider how you might adapt them to your own speaking style.

Conquering speech transitions takes practice, dedication, and a willingness to learn. Sure, it might feel tough at first, but don’t let that hold you back. The more you dive in, write, and study successful speakers, the more natural it will become. Before you know it, you’ll be weaving transitions that keep your audience hanging on every word.

FAQs on Using Transition Words in Speeches

What are the best transition words for a speech.

To connect ideas smoothly, use “firstly,” “additionally,” “however,” and “therefore.” They guide your audience through your points clearly.

How do you transition between speeches?

Start by summarizing what was said. Then, introduce the next speaker or topic with phrases like “Let’s move on to” or “Next up.” This keeps things flowing.

What are 10 common transition words?

“Moreover,” “consequently,” “nevertheless,” “thus,” “meanwhile,” “furthermore,” “for example,” “on the other hand,” ”in contrast,” and “similarly” are all great transitions words to use in speeches.

What are speech transitions?

Speech transitions are phrases that link different sections together. They help maintain flow and ensure your audience can follow along easily. Think of them as bridges connecting your ideas.

In this article, we’ve covered a lot of ground when it comes to transition words for speeches. From understanding why they matter to mastering different types and crafting smooth transitions, we’ve explored it all. The best part is you’re now equipped with the tools you need to take your speaking game to new heights!

Remember, transition words as the glue that holds your writing together. They help you effortlessly move from one thought to the next, emphasize crucial points, and ensure your audience stays captivated until the very end. With transition words in hand, your speeches are sure to shine!

• Last Updated: May 24, 2024

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