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11 Best Administrative Skills for Your Resume (With Examples)

11 min read · Updated on February 15, 2024

Discover the top administrative skills to make your resume stand out

Having strong administrative skills means you're able to plan events and projects, manage time, and keep things organized and running like a well-oiled machine. It also means you come to the table with the ability to communicate and engage with the customers, clients, and stakeholders of a company. 

Though administrative skills are necessary for jobs like Administrative Assistants, Receptionists, and Office Managers, they also add value to virtually any position across the various industries you might find yourself employed in. Since they're highly valued by employers, it benefits you to ensure you highlight sought-after administrative skills on your resume. 

In this post, we cover:

What administrative skills are

Why administrative skills on resumes are important

Some of the most in-demand administrative skills for resumes

How to highlight administrative skills on resumes

Where to include administrative skills on resumes

Administrative skills defined

Administrative skills are a series of qualities that, when combined, allow you to help manage a business or department or run an office. They include both hard skills, like knowing how to use a specific software application, and soft skills, like communication and problem solving. Examples of essential administrative tasks might include communicating with employees, filing, running reports, calendar management, and answering client questions. 

Why administrative skills are important to employers

People with strong administrative skills tend to be reliable self-starters with the ability to organize and manage time well. With a diverse skill set, they're valued by employers because they help organizations to maintain productivity and keep things running smoothly - they're a cornerstone of a company's success.  Any successful business will not only have administrative staff with strong administrative skills on their resume, but will also have other employees throughout the organization that apply these types of skills in their various jobs.

Administrative skills are also some of the most transferable skills between industries and job types. Administrative skills required for a role in the marketing sector would be applicable and transferable to the energy sector, for example. 

What are some of the most in-demand administrative skills for resumes?

When it comes to administrative skills on resumes, there are many that can make you stand out to hiring teams. Here are 11 of the top administrative skills to consider for your resume, and why they're important. 

1. Communication

Communication - both verbal and written - is a daily requirement for virtually any position. Those in administrative positions often need to communicate in different forms with a variety of people, both internal and external to the business, from employees and executives to clients and contractors. 

2. Microsoft 365

We're all familiar with certain Microsoft 365 applications, like Microsoft Word and Outlook. However, those with solid technical administrative skills on their resume tend to be knowledgeable in how to use all applications in the suite, including Excel, PowerPoint, and OneDrive. 

3. Organization

With the many plates employees often have spinning all at once, it's vital they hone in on the administrative skill of organization. In fact, it's one of the most important administrative skills to ensure things run smoothly within a team, department, or business. When you're organized, you tend to have good time management and planning skills as well, which are also sought-after administrative skills on resumes. 

4. Problem solving

We're constantly solving problems every day, including at work. A good problem solver identifies the problem, proposes solutions, chooses the best solution, and implements the it. Strong problem solvers support business continuity, innovation, and inspiration, making it a highly valuable administrative skill on resumes.  

5. Scheduling

Though essentially all employees have to maintain their schedules, administrative positions, in particular, often have the daunting task of keeping up with several schedules at once. In addition to calendar management, Administrators often have to coordinate and schedule meetings, travel arrangements, and events for the teams or individuals they support, making scheduling a vital technical skill to have.  

6. Flexibility

Change is the only constant, as they say, which requires flexibility. Employees need to be flexible to successfully adapt to changing priorities, demands, and requests. Without flexibility, work can be more stressful and productivity can take a hit.  

7. Working well under stress

Tight deadlines, quick turnaround times, multiple requests, several projects all at once, and day-to-day tasks can feel like a lot for any employee. Being able to work well under stress is necessary to stay on top of things without becoming overwhelmed, which can slow things down. When you work well under stress, you also tend to be good at multitasking, another valuable administrative skill. 

8. Customer service

For positions that are customer and client facing, strong interpersonal and customer service skills are necessary administrative skills. This is especially true for service and support-oriented positions. 

9. Teamwork

Though administrative professionals tend to be on point to keep things operating as needed, they do so as part of a team. The same goes for individual contributors who, while being responsible for their own tasks and activities, contribute to the department and generally work as part of a team to accomplish department and organizational goals and objectives. 

10. Detail orientation

When you're managing calendars, sharing business information, planning events, or drafting presentations, you must pay attention to the details to ensure accuracy and efficiency. Mistakes in these areas can be costly - if not in terms of dollars, in terms of added stress and lost time. As such, employers want to know they can trust you to adequately cross all the t's and dot all the i's when they hire you to do a job, making attention to detail an in-demand administrative skill.    

11. Event coordination

Administrative professionals, in particular, are often responsible for planning events of varying sizes. Coordinating company events, holiday parties, staff meetings, and more can all fall under the administrative umbrella. What's great about highlighting event coordination skills is that you're showing several other administrative skills at the same time, including organization, communication, multitasking, collaboration, and problem-solving.

Additional administrative skills for resumes 

The above list is just a launching point to help you get started with your own list of administrative skills to include on your resume. Below are some additional hard and soft skills often found on administrative resumes to provide even more inspiration.

Administrative hard skills for resumes

Office equipment use

Database management

Videoconferencing

Expense reporting

Google Docs

File management

Administrative soft skills for resumes

Decision-making

Interpersonal skills

Prioritization

Active listening

Critical thinking

Open-mindedness

How to highlight administrative skills on your resume

Make a list of your administrative-related skills and accomplishments. Using this post as inspiration, sit down and thoughtfully list all of the administrative skills you possess. From there, make a list of all of the administrative duties and responsibilities you've held, as well as any work accomplishments related to administrative skills you've applied or positions you've held. 

Refer to the job description. Review the job description you're interested in and highlight any administrative skills and experience required. Then, compare that to the list you created based on your work history. Be sure your resume includes the administrative skills and experience you have that align with the job description. This is a great way to incorporate keywords into your resume to pass an employer's applicant tracking system , or ATS, and grab the attention of hiring managers.

Showcase soft and hard (technical) skills throughout your resume. For maximum benefit, highlight both hard and soft administrative skills throughout your resume. Hard skills are measurable and learned skills, whereas soft skills are intangible and difficult to measure, though vital for job success. We discuss where and how to include hard and soft skills in the next section. 

Highlight soft skills through on-the-job accomplishments and achievements. Unlike with technical skills, you don't want to merely list soft skills on your resume. Instead, you want to show off your soft skills through the achievements you choose to highlight. For example, consider the following:

Oversaw and coordinated a 5-hour corporate event for 1,000 employees, showcasing the executive team and highlighting employee achievements and milestones for 2023

This achievement highlights organization, time management, attention to detail, critical thinking, and creativity administrative soft skills, to name a few. 

Where to highlight administrative skills on your resume

Now that you know how to come up with administrative skills to include on a resume, where can you incorporate them? Any of the following are excellent options:

Resume Summary

Skills or core competencies section.

Experience section

Certifications section

Additional sections.

Your resume summary , that sits just below your contact information, is where you can pack a punch to entice resume readers to keep reading. Here are a couple of examples of how to include administrative skills in your resume summary:

Administrative professional example

Administrator with over 5 years of experience working with C-suite executives to navigate organizational challenges and provide solutions to maintain business continuity and operations. Managed up to 15 calendars at one time using effective scheduling, time management, and organizational skills. 

What are some of the administrative skills this summary speaks to? How about:

Communication

Organization

Problem solving

Time management

Stress management

Multitasking

Non-administrative individual contributor example

Focused engineering professional with 10 years of experience in the oil & gas sector. Leverages solid problem-solving skills to address concerns in high-stakes environments, with the flexibility required to adjust priorities and maintain productivity. Organized and led a $2M pipeline construction project to upgrade pipeline requirements, meeting current industry standards. 

Some of the administrative skills that this summary highlights include:

Prioritizing

Flexibility

Attention to detail

It can be beneficial to include a Core Competencies section just below your resume summary to showcase your technical skills, as well pertinent soft skills. For example:

Core Competencies

Customer Service | Microsoft 365 | Quickbooks | Research | Scheduling   |   Enterprise Resource Planning (ERP) | Oracle Applicant Tracking System | Certified Administrative Professional (CAP) | Event Coordination

Alternatively, the hard skills listed could all also go under a Technical Skills section near the end of your resume:

Technical Skills

Enterprise Resource Planning (ERP)   |   Microsoft 365   |   Quickbooks   |   Research   |   ATS Proficiency   |   Event Coordination   |   Scheduling

Avoid being repetitive and listing the same skills in both a Core Competencies and Skills section - only choose one of the two if you don't have different skills to include in each list.

Work Experience section

Another section to highlight your stellar administrative skills is in the Work Experience section. Here's an example that showcases focus, stress management, communication, filing, organization, switchboard management, time management, and more, all in just three bullet points!

Receptionist

ABC Company, Houston, TX

July 2021 - Present

Managed switchboard for three office buildings housing over 750 employees

Answered client questions regarding products and services, handling a high call volume of 40 to 50 calls per day

Spearheaded development of a new filing system for improved organization of client cases related to issues and concerns

If you hold any administrative-related certifications, you can choose to include them in a Certifications section on your resume. Relevant certifications not only showcase acquired administrative skills and knowledge, but also indicate your dedication to professional development. 

Examples of in-demand administrative certifications are:

Microsoft 365

Certified Administrative Professional (CAP)

Administrative Assistant Certification (CAA)

Microsoft Office Specialist Certification (MOS)

Certified Associate in Project Management (CAPM)

Professional Administrative Certification of Excellence (PACE)

Finally, some might choose to highlight administrative skills on their resume by including additional sections, such as:

Volunteer Work

Hobbies & Interests

Extracurricular Activities

Special Projects

Including additional sections on a resume can benefit those who have gaps in administrative work experience, skills, or education.

Top tip: why not check out our Office Administrative Assistant resume example ?

Administrative skills = valuable assets for any resume

Whether you're applying for an administrative position or any other type of position, administrative skills on resumes add value and tend to stand out to hiring managers. Now, you're equipped with some of the most in-demand administrative skills to include on your resume, as well as advice on how and where to incorporate them. With these tips, you'll be landing those interviews in no time! 

Are you representing administrative skills on your resume appropriately? Why not submit it for a free resume review to find out?

Recommended reading:

How to Use a Reverse Chronological Resume Format

How to Check if My Resume is ATS-Friendly for Free

How to Show Promotions on a Resume (with Examples)

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

See how your resume stacks up.

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13 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

As an administrative assistant, you hold the keys to the castle. You communicate with nearly anyone, know how to manage the busiest schedules, and can handle multiple high-priority tasks simultaneously. But how can you  build your resume  and write a cover letter to showcase all those skills effectively?

That’s where we come in. We’ve reviewed dozens of administrative assistant resumes that have worked for candidates to land jobs with great companies. So, we’ve learned a lot about what works and what doesn’t for impressive resumes.

We’ve distilled those findings into 13 effective administrative assistant resume samples  for all experience levels, and to top it off, we’ve included detailed  resume tips . Here’s to landing your next job in 2024!

Administrative Assistant Resume Example

or download as PDF

Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

Administrative Assistant Resume [2024] - Guide & Examples

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

• Doing administrative and clerical tasks (such as scanning or printing)
• Preparing and editing letters, reports, memos, and emails
• Running errands to the post office or supply store
• Arranging meetings, appointments, and executive travel
• Answering phone calls and taking messages
• Maintaining folders on servers
• Recording meeting minutes
• Liaising with teams and units
• Tracking petty cash
• Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

• How to present your contact information
• How to write a strong resume summary
• The 23 hard and soft skills hiring managers want
• Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

• Office Assistant Resume
• Executive Assistant Resume
• Consultant Resume
• Accountant Resume
• Bookkeeper Resume
• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Quickbooks and Xero
• Proficiency with photocopiers, scanners, and projectors
• Accurate data entry
• Inventory and supply management
• Editing and Proofreading
• Billing and record-keeping
• Business Knowledge
• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Research and analysis
• Attention to detail
• Customer service
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

• Developed policies that saved the company 500 hours a year.
• Trained two interns in office tasks which later became full-time employees.
• Maintained appointment calendar for 12 conference rooms.
• Unlocked the office each morning.
• Made travel arrangements.
• Wrote letters and emails.

Ready to create your administrative assistant resume now? 

Suggested reading:

• Best Skills to Put on a Resume
• How to Optimize your LinkedIn Profile to Complement Your Resume
• How to Start a Cover Letter - 4 Tips for the Perfect Opening

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Technical Administrative Assistant Resume Sample

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Work Experience

• Manages department RFP/RFQ process for purchasing software licenses
• Functions as a central point of contact for facilities related requests. Handles issues related to the main spaces like the conference rooms or break areas and any general department requests like hanging new artwork
• Support Program Managers with creating monthly program and technical review packages
• Identify and coordinate the generation of custom program reports to ensure consistency
• Perform desktop publishing functions, as required, using scanner and graphics software
• Assist Program Managers with presentations, briefings, schedules, diagrams and custom reports
• Support Senior Engineering Staff in preparation of proposals, technical status reports and design reviews
• Related experience required
• Experience in various office procedures, including typing, word processing, graphics, etc
• Extensive knowledge of WordPerfect, Microsoft Word, Excel, and experience with graphics programs
• Position requires extensive organizational skills and the ability to handle numerous tasks simultaneously with interruptions
• Extensive knowledge of Microsoft Word, Excel, and experience with graphics programs
• Experience in various office procedures, including typing, word processing, and graphics Extensive knowledge of Microsoft Word, Excel, PowerPoint and experience with graphics programs
• Serves as the IT liaison for coordinating related communications, purchasing/renewing software and new laptops, coordinating expiration dates and configurations (equipment needed), and assisting with all IT inquiries (i.e. Windows 10 migration)
• Serves as the department`s travel expert. Addresses staff member`s inquiries related to booking travel and related details
• Responsible for department purchases, including supplies and equipment, with department p-card

Professional Skills

• Excellent organization, prioritization, planning, and general administration skills
• Excellent interpersonal and organizational skills and ability to communicate effectively
• Excellent problem solving/conflict resolution skills
• Administrative/academic-related experience OR five years customer-service experience troubleshooting
• Good communication and written skills. Good data process management, filtering and assimilation
• Strong ability to communicate effectively, both verbally and in writing
• Any experience with Blackboard LMS or administrative experience with other LMS (Canvas, Moodle, Absorb, etc.)

How to write Technical Administrative Assistant Resume

Technical Administrative Assistant role is responsible for microsoft, general, finance, training, database, printing, purchasing, security, reporting, design. To write great resume for technical administrative assistant job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Technical Administrative Assistant Resume

The section contact information is important in your technical administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Technical Administrative Assistant Resume

The section work experience is an essential part of your technical administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous technical administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular technical administrative assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Technical Administrative Assistant resume experience can include:

• Previous experience working in Lab/Technical environment
• The ability to prioritise the varying demands and handle multiple tasks
• Experience in related field required
• Experience in similar role
• At least two years of experience as an Administrative Assistant

Education on a Technical Administrative Assistant Resume

Make sure to make education a priority on your technical administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your technical administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Technical Administrative Assistant Resume

When listing skills on your technical administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical technical administrative assistant skills:

• Computer skills (Word, Excel, PowerPoint and SAP)
• Assessing and adjusting to changing priorities while simultaneously handling numerous ongoing project activities
• Building and maintaining strong professional relationships
• Experience with analyzing, organizing and solving problems
• Capable of making good decisions with minimal data
• Experience providing administrative support to multiple internal/external customers

List of Typical Experience For a Technical Administrative Assistant Resume

Experience for technical / administrative assistant resume.

• Understanding of design and print/web production
• Assist with documentation by making copies, scanning, and faxing as needed
• Support Program Coordinator in preparation of program and manpower status reports
• Reconcile in-house listings information against agency documentation
• Learn approval agency requirement concepts as they apply to our products
• Learn to process secondary listings for local markets such as California (CSFM), and New York (OTCR)

Experience For Temporary Technical Administrative Assistant Resume

• Support the broader R&D organization with other technical needs, such as monthly database reports
• Member of Project Delivery team for delivery of multiple projects
• Arrange PHA’s, PSSR meetings, and coordinate venues and attendees
• Minute design and safety meetings
• Imparts OPQL safety culture
• Play an active role in the coordination of the management of change program
• Delegate for PHR administrator
• Clear new accounts, enter into Omega, confirm clearance to Underwriter
• Monitor SCOR UK Branch Mailbox

Experience For Technical Administrative Assistant Resume

• Mail or email certificates and endorsements to clients
• Review policy wordings, assess endorsements
• Coordinate with outside resources to ensure document schedules are met
• Coordinate delivery of submittals to civil and military aviation authorities
• Assist Certification staff with presentations, briefings, schedules, diagrams and custom reports
• Support Certification staff in preparation of proposals, technical status reports and statements of work
• Support Certification Manager in preparation of program and manpower status reports
• Work with enterprise document management system to support document release
• Punctuality to work each day and be prepared to work scheduled work hours
• Extensive knowledge of Microsoft Word, Excel, and Windows
• Greet new employees and help them acclimate to their environment
• Ensure deployment readiness of Field Team, IAW Foreign Clearance guide to include all medical, DoD and country requirements
• Coordinate / Communicate all deployment requirements / changes with Field Manager / PMO as needed
• Create and maintain deployment requirements and training for all SNC and Subcontractors- provide requirements and training to respective POCs within each sub-contracting company
• Maintain personnel and medical records in accordance with HIPAA (Health Insurance Portability and Accountability Act) guidelines
• Locate and train Medical / Dental providers for annual medical fitness IAW DoD guidelines
• Create, maintain and provide training on Travel and Expense functions within internal accounting software- work with PMO to ensure all travel and expense is accurate and coded correctly
• Other PMO Support as needed to include Purchase Requests, Program Support requests, document review and monthly CDRL reporting
• Meets deadlines while handling multiple projects
• Enters, monitors and uploads information
• Manages timelines and deadlines
• Punctuality to work each day and ability to work scheduled work hours
• Assemble paper tax returns
• Prepare error free reports, memos, letters and legal documents
• Draft and deliver Tax Engagement Letters
• GoFileRoom database management & due date reports
• New client set up in various web-based programs
• Write Client and IRS Correspondence letters/forms
• Communicate with clients in person, by phone, and via email
• ITAM certification desired
• CIP Designation an asset
• Organizes and files

List of Typical Skills For a Technical Administrative Assistant Resume

Skills for technical / administrative assistant resume.

• Related work experience
• Prioritise and balance Work Request workload for Technical Helpdesk / OOH support consultants
• Previous Customer Service/Help Desk experience
• Experienced user of Microsoft word & excel
• Related experience (as described above)
• Strong attention to detail and ability to take initiative as well as accept direction
• Prioritize in a multi-faceted work environment

Skills For Temporary Technical Administrative Assistant Resume

• Scheduling meetings, managing team conference rooms, and arranging catering as needed
• Willing and able to work overtime on an as-needed basis, such as during turnaround activities
• Tracking of all Faculative prospects until binding
• Preparing and processing monthly expense reports
• Performing quality assurance functions in support of DCMA Ground Operating Procedures and Repair Station process compliance
• Preparing and reviewing quality assurance documentation for FAA-conformity
• Tracking training status of QA Inspectors

Skills For Technical Administrative Assistant Resume

• Meeting preparation: printing documents, bind reports, meal/refreshments orders, prepare agendas, make arrangements, etc
• Working knowledge of Insurance (Reinsurance is an asset)
• Providing support to the assigned team
• Interacting with internal personnel and external business contacts in a professional manner
• Handling correspondence for internal and external purposes and prepare itineraries
• Ordering supplies and track inventory
• Providing timely, accurate and professional resolution of a large number of inquiries and requests
• Organizing office moves for team
• Setting up offices for new hires and summer interns(furniture, phone computer, and other office needs)
• Tracking of inspection status of aircraft modification and maintenance
• Generating quality assurance metrics reports
• Performing audits of quality assurance and production build records
• Maintain office supplies inventory from managing stock, ordering and verifying receipt of supplies
• Extensive amount of regulatory correspondence preparation, scanning, mailing, filing, etc
• Support Certification staff with organizing, tracking and reporting on document and approval status
• Communicate facts and or ideas orally or in writing when answering questions
• Support other administrative assistants in managing helicopter bookings and coordinating relevant QP passes for RLIC, Mesaieed, and Offshore
• Assist with certain projects requiring the compilation and comparison of information, including report preparation
• Manage logistics related to regulatory approval, including database management and project tracking
• Collect, manage and maintain data and statistics, creating reports out of these data
• Plan meetings and take detailed minutes, assist in the preparation of regularly scheduled reports, develop and maintain a filing system
• Is a team player, willing and able to adapt to change
• Computer literacy is essential in using MS Project, Word, Excel and Power Point software
• Capable of working with personnel from many diverse backgrounds
• Highly organized with the ability to manage multiple projects and competing demands
• Basic understanding of facultative policies (an asset)
• Contact customers to provide scheduling and status information on Work Requests
• Track and issue weekly KPI reports for Engineering Queries
• Process and maintain DoD IDs / network access and Letters of Authorization (Orders) - track deployments for all employees who are traveling on Orders
• Manage purchase orders, manual checks, invoices, and other support functions related to agency listing efforts
• Collect, proofread, edit and format product and product registration documentation as well as other departmental documentation
• Do basic research, data compilation and database maintenance for projects and documents
• Is professional, friendly and respectful in all interactions with company partners and colleagues
• Is able to perform well in a busy office and be steady under pressure
• Software and hardware lifecycle
• Microsoft Office (Access, Excel, Outlook, PowerPoint, Word, etc.)
• Continuous improvement process and practices, such as Lean or Six Sigma
• Verbal, written and interpersonal communication
• Maintain the status of projects and set timely goals and dates for completion
• Competitive salary and PTO package
• Advanced knowledge of Microsoft Office products (Outlook, Word, Excel, PowerPoint)
• Desire to work collaboratively and build relationships with cross-functional teams
• Proficiency in all Microsoft Office applications, particularly Microsoft Excel
• Thoroughly and accurately reconcile transactions
• To create and maintain accurate information within the OMEGA environment (Treaty and Fac)
• Provide first point of contact for customer queries
• To monitor Remote Support email queues
• Schedule Work Requests on Outlook and CRM systems
• Assign Work Requests to Technical Helpdesk and OOH support consultants
• Arrange and schedule Overtime resources with OOH scheduled Work Requests
• Provide status emails alerts to Technical Consultants
• Provide periodic reports on Helpdesk statistics. Eg. SLAs, closure rates etc
• Update CRM system with Remote Support module updates
• Extensive knowledge of WordPerfect, Microsoft Word, Excel
• Exposure to a professional environment
• Post Secondary Education desired
• Provide technical and administrative support to the project engineers
• Maintain PHA and PSSR action items list and track closure of

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Administrative Assistant Resume Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Administrative Assistant?

An awesome resume is going to be key. This guide is your one-stop-shop for writing a job-winning Administrative Assistant resume using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Administrative Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Resume
• The Best Skills To Include On An Administrative Assistant Resume

How To Write A Job-Winning Administrative Assistant Resume Summary

How to write offer-winning administrative assistant resume bullets.

• 3 Administrative Assistant Resume Examples

The 8 Best Administrative Assistant Resume Templates

Here's the step-by-step breakdown:

Administrative Assistant Resume Overview: What To Know To Write A Resume That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Your resume should show the company that your personality and your experience encompasses all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Administrative Assistant resume:

• Tailor your resume to the job description: Match your skills and experience to the requirements listed in the job ad.
• Use keywords: Include industry-specific keywords and terms related to account management to make your resume more searchable.
• Showcase your soft skills: Soft skills such as communication, problem-solving, and adaptability are essential for administrative assistants. Highlight these skills in your resume.
• Use specific language: Use action verbs and specific language to describe your experience and achievements. For example, instead of saying “managed calendars,” say “coordinated and managed calendars for a team of executives.”
• Highlight your technical skills: Administrative assistants need to have proficiency in various software programs and tools, such as Microsoft Office and scheduling software. Highlight your proficiency in these areas.
• Use specific metrics to quantify your accomplishments: Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Keep it concise: Limit your resume to one or two pages and use bullet points to make it easy to read.
• Proofread your resume: Check for spelling and grammar errors, as well as consistency in formatting (I recommend Hemingway App ).

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Resume

Keywords are one of the most important factors in your resume. They show employers that your skills align with the role and they also help format your resume for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan resumes for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized resume. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Administrative Assistant resume.

These keywords were selected from an analysis of real Administrative Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Resume And Target Role

The second method is the one I recommend because it's personalized to your specific resume and target job.

This process lets you find the exact keywords that your resume is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated administrative assistant resume
• Open a copy of your target administrative assistant job description
• Head over to ResyMatch.io
• Copy and paste your administrative assistant resume on the left and then do the same for the job description on the right
• Hit scan and review the results

ResyMatch is going to scan your resume and compare it to the target job description. It's going to show you the exact keywords and skills you're missing as well as share other feedback you can use to improve your resume.

Here's a video walking through this whole process:

Employers spend an average of six seconds reading your resume.

If you want to win more interviews and offers, you need to make that time count. That starts with hitting the reader with the exact information they're looking for right at the top of your resume.

Unfortunately, traditional resume advice like Summaries and Objectives don't accomplish that goal. If you want to win in today's market, you need a modern approach. I like to use something I can a “Highlight Reel,” here's how it works.

Highlight Reels: A Proven Way To Start Your Resume And Win More Jobs

The Highlight Reel is exactly what it sounds like.

It's a section at the top of your resume that allows you to pick and choose the best and most relevant experience to feature right at the top of your resume.

It's essentially a highlight reel of your career as it relates to this specific role! I like to think about it as the SportsCenter Top 10 of your resume.

The Highlight Reel resume summary consists of 4 parts:

• A relevant section title that ties your experience to the role
• An introductory bullet that summarizes your experience and high level value
• A few supporting “Case Study” bullets that illustrate specific results, projects, and relevant experience
• A closing “Extracurricular” bullet to round out your candidacy

For example, if we were writing a Highlight Reel for an administrative assistant role, it might look like this:

You can see how the first bullet includes the administrative assistant job title, the years of experience this candidate has, and it wraps up with a value-driven pitch for how they've helped companies in the past.

The next two bullets are “Case Studies” of specific results they drove at their company. Finally, their last bullet focuses on a volunteering stretch project that led to some amazing results.

This candidate has provided all of the info any employer would want to see right at the very top of their resume! The best part is, they can customize this section for each and every role they apply for to maximize the relevance of their experience.

Here's one more example of an administrative assistant Highlight Reel:

While the content in this example is related to the legal industry, you can see how the bullet points related to an administrative assistant role, and it has all the elements of a great Highlight Reel (especially the emphasis on measurable outcomes and results!).

If you want more details on writing a killer Highlight Reel, check out my full guide on Highlight Reels here.

Bullets make up the majority of the content in your resume. If you want to win, you need to know how to write bullets that are compelling and value-driven.

Unfortunately, way too many job seekers aren't good at this. They use fluffy, buzzword-fill language and they only talk about the actions that they took rather than the results and outcomes those actions created.

If you apply this framework to each of the bullets on your resume, you're going to make them more compelling and your value is going to be crystal clear to the reader. For example, take a look at these resume bullets:

❌ Responsible for managing office supplies for all staff. 

✅  Managed office supplies, reducing costs by 10% through effective budgeting and vendor negotiation.

The second bullet makes the candidate's value  so much more clear, and it's a lot more fun to read! That's what we're going for here.

That said, it's one thing to look at the graphic above and try to apply the abstract concept of “35% hard skills” to your bullet. We wanted to make things easy, so we created a tool called ResyBullet.io that will actually give your resume bullet a score and show you how to improve it.

Using ResyBullet To Write Crazy Effective, Job-Winning Resume Bullets

ResyBullet takes our proprietary “resume bullet formula” and layers it into a tool that's super simple to use. Here's how it works:

• Head over to ResyBullet.io
• Copy a bullet from your administrative assistant resume and paste it into the tool, then hit “Analyze”
• ResyBullet will score your administrative assistant resume bullet and show you exactly what you need to improve
• You edit your bullet with the recommended changes and scan it again
• Rinse and repeat until you get a score of 60+
• Move on to the next bullet in your administrative assistant resume

Let's take a look at how this works for the two resume bullet examples I shared above:

First, we had, “Responsible for managing office supplies for all staff.” 

ResyBullet gave that a score of 10/100.  It is a little short, and it's missing relevant details, compelling language and measurable outcomes:

Now, let's take a look at our second bullet,  “Managed office supplies, reducing costs by 10% through effective budgeting and vendor negotiation.”

ResyBullet gave that a 71 / 100. Much better! This bullet had more content focused on the specific criteria the hiring team is looking for. We can see that they reduced costs by 10%, and we see what methods they implemented to generate those results:

Now all you have to do is run each of your bullets through ResyBullet, make the suggested updates, and your resume is going to be jam packed with eye-popping, value-driven content!

And if you want to learn more about the underlying strategies behind writing great resume bullets, check out this guide.

3 Administrative Assistant Resume Examples For 2023

Now let's take a look at all of these best practices in action. Here are three resume examples for different situations from people with different backgrounds:

Administrative Assistant Resume Example #1: A Traditional Background

Administrative Assistant Resume Example #2: A Non-Traditional Background

For our second administrative assistant resume example, we have a candidate who has a non-traditional background. In this case, they are coming from a legal background and highlight their transferrable skills.  Here's an example of what their resume might look like when applying for administrative assistant roles:

Administrative Assistant Resume Example #3: Administrative Assistant with a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 10+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant resume that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our ResyBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your resume using proven, recruiter-approved templates:

Key Takeaways To Wrap Up Your Job-Winning Administrative Assistant Resume

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant resume:

• Start with a proven resume template from ResyBuild.io
• Use ResyMatch.io to find the right keywords and optimize your resume for each administrative assistant role you apply to
• Open your administrative assistant resume with a Highlight Reel to immediately grab your target employer's attention
• Use ResyBullet.io to craft compelling, value-driven bullets that pop off the page
• Compare the draft of your administrative assistant resume to the examples on this page to make sure you're on the right path
• Use a tool like HemingwayApp to proofread your resume before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Technical Administrative Assistant Resume Examples

For job seekers wanting to pursue a career as a Technical Administrative Assistant, having a well-written and informative resume is paramount to success. Your resume should be a brief overview of your professional experience, education, and skills that are pertinent to the type of job you are looking for. It is especially important to highlight your technical abilities and any specialized training you may have received. This guide will cover the essential elements of writing a resume for a Technical Administrative Assistant position and provide examples of resumes to help you get started on your own.

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Technical Administrative Assistant

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

I am a highly organized and detail- oriented Technical Administrative Assistant with several years of experience in data entry, customer service, and office administration. My core skills include proficiency in Microsoft Office applications, excellent organizational and problem- solving skills, and the ability to multitask and prioritize efficiently. I have a proven track record of providing efficient and effective administrative services, including scheduling and coordinating meetings, maintaining electronic and paper filing systems, and organizing travel and accommodation arrangements. My experience has enabled me to develop strong communication and interpersonal skills, enabling me to work well independently or with a team.

Core Skills :

• Proficient in Microsoft Office applications
• Excellent organizational and problem- solving skills
• Ability to multitask and prioritize efficiently
• Strong communication and interpersonal skills
• Scheduling and coordinating meetings
• Maintaining electronic and paper filing systems
• Organizing travel and accommodation arrangements

Professional Experience :

Administrative Assistant, ABC Company, 2016 – Present

• Manage daily office operations and administrative tasks
• Manage customer queries and inquiries
• Maintain and update filing systems, both electronic and paper
• Ensure smooth functioning of office operations
• Handle office supplies, accounts, and other administrative tasks
• Coordinate travel and accommodation arrangements

Administrative Officer, XYZ Company, 2013 – 2016

• Coordinated daily operations and provided administrative support to staff
• Managed customer service inquiries and complaints
• Scheduled and coordinated meetings and other events
• Maintained electronic and paper filing systems
• Developed and implemented office procedures
• Processed invoices, accounts and other payments

Education :

Bachelor of Science in Business Administration, The University of XYZ, 2010 – 2013

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Technical Administrative Assistant Resume with No Experience

Recent graduate of Business Administration program with a passion for office management and customer service. Possesses excellent communication skills and a keen eye for detail. Eager to gain experience and develop new skills in a technical administrative assistant role.

• Organizational skills
• Communication skills
• Time management
• Computer literacy
• Problem- solving
• Attention to detail

Responsibilities

• Answering phone calls and emails
• Scheduling and coordinating meetings and conferences
• Maintaining office filing system
• Assisting with projects and data entry
• Processing invoices and payments
• Performing data entry and research
• Updating databases and spreadsheets
• Creating reports and presentations
• Sorting and distributing mail

Experience 0 Years

Level Junior

Education Bachelor’s

Technical Administrative Assistant Resume with 2 Years of Experience

Dedicated Technical Administrative Assistant with 2 years of experience providing support to executive and IT staff. Possess excellent organizational, multitasking and communication skills. Experienced in managing calendars, travel arrangements, preparing reports, and communicating with both internal and external customers. Also skilled in troubleshooting technical problems and providing top- notch customer service.

• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office Suite
• Strong organizational skills
• Ability to multitask and prioritize
• Ability to troubleshoot technical issues
• Excellent customer service skills

Responsibilities :

• Managed executive and IT staff calendars and scheduled appointments
• Prepared and distributed reports, presentations, and spreadsheets
• Booked travel arrangements and hotel reservations
• Provided customer service and answered inquiries
• Assisted in troubleshooting technical problems
• Distributed incoming and outgoing correspondences
• Filed and maintained confidential documents

Experience 2+ Years

Technical Administrative Assistant Resume with 5 Years of Experience

An experienced and highly organized Technical Administrative Assistant with over 5 years of experience providing skilled administrative and technical support to a wide variety of projects. Possesses a comprehensive knowledge of office software applications and highly proficient in Microsoft Office Suite. Proven ability to manage multiple tasks effectively while maintaining the highest levels of accuracy. Possesses strong organizational, interpersonal and communication skills.

• Excellent knowledge of Microsoft Office Suite
• Accurate data entry and document preparation
• Time management and multi- tasking
• Exceptional organizational skills
• Excellent communication and interpersonal skills
• Professional telephone manner
• Ability to remain calm under pressure
• Able to work well independently and as part of a team
• Provide administrative and technical support to the staff
• Assist in the preparation of technical documents
• Assist in the preparation of presentations and reports
• Manage and maintain office equipment and supplies
• Assist in the daily operations of the office
• Generate and update database information
• Provide data entry services as required
• Answer and respond to telephone and email inquiries
• Schedule and coordinate meetings and appointments
• File documents and data as required
• Maintain hard copy and electronic filing systems
• Assist in the preparation of reports and other documents as needed

Experience 5+ Years

Level Senior

Technical Administrative Assistant Resume with 7 Years of Experience:

A highly motivated, tech- savvy Administrative Assistant with 7 years of experience and a commitment to superior customer service. I am passionate about helping organizations to be productive, efficient and organized. I am proficient in Microsoft Office, Google Suite and other software tools, as well as customer service processes. I have proven success in managing multiple projects and prioritizing tasks, and I’m confident that I can bring the same success to your company.

• Microsoft Office
• Google Suite
• Software Tools
• Project Management
• Time Management
• Customer Service
• Developed, maintained and updated customer databases
• Assisted in the planning and execution of events
• Managed administrative projects such as mailings, document filing, and customer records
• Coordinated meetings, conferences, and travel arrangements
• Processed invoices and bills and verified accuracy of data
• Answered incoming calls, emails and faxes
• Provided administrative support for the management team
• Scheduled multiple appointments and maintained a calendar for the executive team
• Developed and maintained documents, spreadsheets and databases
• Developed and implemented administrative procedures, policies and systems

Experience 7+ Years

Technical Administrative Assistant Resume with 10 Years of Experience

Highly organized and motivated Technical Administrative Assistant with 10 years of progressive experience providing support to all departments of a variety of organizations. Possesses excellent computer and organizational skills as well as an ability to remain professional in all situations. Able to prioritize tasks and efficiently manage multiple projects in a fast paced environment.

• Strong computer skills with proficiency in MS Office Suite and Adobe Acrobat
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Outstanding interpersonal skills
• Ability to work under pressure and meet tight deadlines
• Knowledge of office management procedures
• Proficient in data entry and file management
• Assisted with day- to- day technical support for all departments
• Provided customer service to internal and external customers
• Created and maintained filing systems for all organizational documents
• Assisted in the setup of computer systems and peripherals
• Compiled and generated reports, maintained records, and provided data entry
• Handled customer inquiries and complaints in a professional manner
• Supported the IT team in the installation and maintenance of computer systems
• Assisted with the preparation of presentations and documents for meetings

Experience 10+ Years

Level Senior Manager

Education Master’s

Technical Administrative Assistant Resume with 15 Years of Experience

Highly organized and detail- oriented Technical Administrative Assistant with 15 years of experience providing efficient and effective administrative support. Skilled at working in fast- paced environments, multitasking, and managing office inventory. Proven ability to streamline administrative processes and lead cross- functional teams.

Core Skills

• Organizational & Time Management
• Inventory & Data Management
• Client & Vendor Relations
• Process Improvement & Documentation
• Team Leadership & Support
• Managed office inventory and organized monthly supply orders
• Assisted with development of office procedures, policies and standards
• Coordinated travel arrangements and visa processing for staff
• Provided administrative support to senior management and technical staff
• Performed research and data analysis to provide decision making support
• Assisted in the preparation of presentations, reports, and documents
• Facilitated communication between departments for efficient workflow
• Maintained customer accounts and vendor relations
• Organized and coordinated large technical conferences and events
• Tracked expenses, prepared invoices, and processed payments

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a Technical Administrative Assistant resume?

When applying for a Technical Administrative Assistant position, it’s important to demonstrate to employers that you have the necessary skills and qualifications to be successful in the role. A well-written, tailored resume can help you stand out from the competition and show hiring managers that you’re the right person for the job.

To create an effective Technical Administrative Assistant resume, there are some key components you should include:

• Professional summary: Your professional summary should give employers an overview of your experience, qualifications, and skills in just a few sentences.
• Work experience: In this section, you should list any relevant technical administrative assistant experience. Include job titles, employers, dates of employment, and a clear overview of your responsibilities and accomplishments.
• Education: Here, you should include any relevant educational accomplishments, such as degrees, certifications, and professional development courses.
• Technical skills: List any technical skills that you possess, such as proficiency in Microsoft Office Suite and knowledge of various computer programs.
• Administrative skills: Make sure to include any relevant administrative skills, such as multitasking, scheduling, data entry, and customer service.
• Soft skills: Employers are looking for candidates who possess soft skills, such as problem solving, communication, and organizational abilities.

By including these components in your Technical Administrative Assistant resume, you can boost your chances of getting an interview and ultimately landing the job.

What is a good summary for a Technical Administrative Assistant resume?

A Technical Administrative Assistant resume should concisely summarize an applicant’s technical and administrative skills and experience. The summary should include any relevant education, certifications, and applicable training. It should also highlight any professional accomplishments or awards that the candidate has received.

In addition to outlining the applicant’s technical and administrative skills, the resume summary should also include any experience working with specific software programs, such as Microsoft Office, Adobe Photoshop, QuickBooks, etc. It should also emphasize the applicant’s communication, organization, and problem-solving skills.

The summary should demonstrate that the applicant is an effective team player and is capable of managing multiple tasks and deadlines. It should also emphasize the applicant’s ability to work efficiently in a fast-paced environment.

Overall, a well-crafted resume summary for a Technical Administrative Assistant should showcase the applicant’s technical and administrative skills, emphasizing their ability to work independently and as part of a team in a professional setting.

What is a good objective for a Technical Administrative Assistant resume?

A technical administrative assistant is responsible for providing administrative, technical and clerical support to an organization. When creating a resume for this role, it is important to craft a compelling objective that outlines your qualifications and experience that make you the ideal candidate for the role.

Here are a few good objectives for a technical administrative assistant resume:

• Experienced technical administrative assistant with 5+ years of experience providing administrative support to various departments
• Proven ability to multitask and prioritize tasks to meet deadlines
• Knowledgeable in multiple software applications, including Microsoft Office Suite, Adobe, and QuickBooks
• Excellent customer service and communication skills, both verbal and written
• Self-motivated professional with a passion for problem-solving and efficiency

How do you list Technical Administrative Assistant skills on a resume?

When applying for a Technical Administrative Assistant position, it is essential to present your skills and qualifications on your resume. Listing the right skills and abilities is the key to successfully land a job.

To showcase your abilities as a Technical Administrative Assistant, your resume should include the following skills:

• Proficiency using basic office software (Word, Excel, PowerPoint, Outlook, etc.)
• Ability to take initiative and follow instructions
• Knowledge of office procedures
• Ability to multi-task and work in a fast-paced environment
• Attention to detail and accuracy
• Ability to work independently or in a team setting
• Strong organizational and time management skills
• Problem-solving and critical thinking skills
• Flexibility and adaptability
• Ability to take on additional tasks as needed

Including a combination of these skills on your resume will help you stand out from other applicants and demonstrate to potential employers that you can fill the role of a Technical Administrative Assistant.

What skills should I put on my resume for Technical Administrative Assistant?

When writing a resume for a Technical Administrative Assistant position, it is important to include the right skills to demonstrate your experience and capabilities. Here are some skills to include on your resume:

• Computer Proficiency: Technical Administrative Assistants need to be adept in the use of computers and other digital devices. Showcase your experience and proficiency in Microsoft Office Suite, Google Apps, and other relevant software applications.
• Administrative Expertise: Showcase your experience in managing day-to-day office operations, such as scheduling, filing, event planning, and records management.
• Data Analysis and Reporting: Demonstrate your ability to work with data and generate reports for senior management.
• Project Management: Highlight your experience in planning and executing projects, such as maintaining documents, tracking progress, and taking responsibility for project outcomes.
• Communication Skills: Showcase your ability to communicate effectively, both written and verbally.
• Customer Service: Demonstrate your ability to provide outstanding customer service in both face-to-face and virtual settings.
• Time Management: Showcase your experience in managing tasks and competing priorities in a fast-paced environment.

By including the right skills on your resume, you will be showing employers that you are an ideal fit for this position.

Key takeaways for an Technical Administrative Assistant resume

As a technical administrative assistant, you need to stand out from the crowd in order to land the job you desire. Your resume should highlight your technical and administrative expertise, as well as your willingness to learn and adapt to changes. Here are some key takeaways to remember when crafting your technical administrative assistant resume:

• Emphasize your technical and administrative skillset. Showcase the technical and administrative skills you’ve acquired through your schooling, work experience, and certifications. This includes programs you’re familiar with, such as Microsoft Office, as well as any coding languages you’ve learned.
• Highlight your problem solving skills. You will likely be faced with complex tasks often, so make sure you demonstrate to potential employers that you know how to think on your feet and come up with solutions.
• Showcase your organizational ability. As a technical administrative assistant, you’ll be expected to be able to multitask and manage your time efficiently. Make sure your resume demonstrates your organizational skills and ability to prioritize tasks.
• Demonstrate your willingness to learn. The administrative assistant role is constantly changing and evolving, so you should demonstrate to employers that you’re happy to take on new challenges and adapt to new techniques.
• Include references. Even though references are not typically listed on resumes, including a few from your past employers or supervisors can be beneficial, as it gives employers an outside perspective on your skillset.

By following these key takeaways, you can make sure your technical administrative assistant resume stands out from the competition. Your resume should be a reflection of your skillset and demonstrate that you’re the perfect candidate for the job.

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Administrative Assistant/Technical resume examples for 2024

An administrative assistant/technical resume should highlight a range of skills, including data entry, payroll processing, calendar management, and travel arrangements. As Brandy Bailey , Career Coach at Ohio University - Lancaster Campus, notes, "Tailoring your resume, including your skills and experiences, to the job description will have the biggest impact on your job prospects." This may include listing relevant certifications, licenses, and courses that meet the qualifications of the job you are applying for. Angela Robbins Ph.D. , Associate Professor of History at Meredith College, emphasizes the importance of communicating specific examples of skills gained from classroom experiences, such as critical thinking and teamwork, on your resume and in interviews. She also notes that internships can provide valuable real-world experience that can set you apart from other job seekers.

Administrative Assistant/Technical resume example

How to format your administrative assistant/technical resume:.

• Use the job title 'Administrative Assistant/Technical' on your resume, matching your application for the role.
• Focus your work experience on achievements, not responsibilities. Employers value problem-solving skills and the ability to develop new solutions, especially in engineering students with design team experience or internships.
• Keep your resume to one page, adapting to your skills and interests while encouraging growth. Temporary roles through staffing agencies can help new graduates explore career pathways and gain relevant work experience.

Choose from 10+ customizable administrative assistant/technical resume templates

Choose from a variety of easy-to-use administrative assistant/technical resume templates and get expert advice from Zippia’s AI resume writer along the way. Using pre-approved templates, you can rest assured that the structure and format of your administrative assistant/technical resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Administrative Assistant/Technical resume format and sections

1. add contact information to your administrative assistant/technical resume.

Administrative Assistant/Technical Resume Contact Information Example # 1

Dhruv Johnson

[email protected] | 333-111-2222 | www.linkedin.com/in/dhruv-johnson

2. Add relevant education to your administrative assistant/technical resume

Your resume's education section should include:

• The name of your school
• The date you graduated ( Month, Year or Year are both appropriate)
• The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

• Academic awards (Dean's List, Latin honors, etc. )
• GPA (if you're a recent graduate and your GPA was 3.5+)
• Extra certifications
• Academic projects (thesis, dissertation, etc. )

Other tips to consider when writing your education section include:

• If you're a recent graduate, you might opt to place your education section above your experience section
• The more work experience you get, the shorter your education section should be
• List your education in reverse chronological order, with your most recent and high-ranking degrees first
• If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Check More About Administrative Assistant/Technical Education

Administrative Assistant/Technical Resume Relevant Education Example # 1

High School Diploma 2010 - 2012

Administrative Assistant/Technical Resume Relevant Education Example # 2

High School Diploma 2011 - 2013

3. Next, create an administrative assistant/technical skills section on your resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

• Include 6-12 skills, in bullet point form
• List mostly hard skills ; soft skills are hard to test
• Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example of skills to include on an administrative assistant/technical resume

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Top Skills for an Administrative Assistant/Technical

• Patients , 10.6%
• Data Entry , 8.2%
• PowerPoint , 7.8%
• Travel Arrangements , 5.3%
• Other Skills , 68.1%

4. List your administrative assistant/technical experience

The most important part of any resume for an administrative assistant/technical is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of administrative assistant/technicals" and "Managed a team of 6 administrative assistant/technicals over a 9-month project. "

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

• Designed comprehensive database to track student information, including grades, progress, and new residence.
• Provided excellent customer service on this temporary assignment through Express Employment for a tube and pipe fittings company.
• Assisted CPAs with daily client appointments, documents, payments, and logistics in filing taxes.
• Received/posted 20+ Medicare/Medicaid/Patient payments then reconciled against daily bank sheet.
• Submitted all time for the Texas City branch to payroll department.
• Created and manipulated all documents that track cost and inventory of Government Furnished Equipment using PowerPoint and Excel.
• Coordinated with other government entities on the logistics of the Government Furnished Equipment for the program.
• Prepared and submitted SharePoint, Purchase Requisitions (PR) for material and subcontractor services in SAP and Cost point.
• Developed PowerPoint presentations and created newsletters for distribution to teams and clients.
• Ensured compliance of HIPAA regulations and confidentiality practices were being followed.
• Worked with People Soft, Windows and able to conduct Internet Research.
• Served as Department Secretary for Organizational Sciences and Communication; primary point of contact for Communication Dept.
• Performed initial new hire data entry including W-2 and direct deposit information with efficiency and accuracy.
• Analyzed contracts, conducted research, data entry, filing, and faxing, scanning, emailing, and composed/typed documents.
• Demonstrated great initiative in assisting tech team with minor technical issues and created PowerPoint presentations for business strategic purposes.
• Supervised drivers and provided administrative support which included shift scheduling and payroll processing.
• Incorporated other documents when completed into local databases and the Defense Civilian Personnel Data System.
• Entered document information into bank account database.
• Assisted with special projects utilizing Microsoft Word, Excel and PowerPoint.
• Helped engineers find critical information on tanks, electrical and piping in the database.

5. Highlight administrative assistant/technical certifications on your resume

Specific administrative assistant/technical certifications can be a powerful tool to show employers you've developed the appropriate skills.

If you have any of these certifications, make sure to put them on your administrative assistant/technical resume:

• Certified Pharmacy Technician (CPhT)
• Certified Phlebotomy Technician (CPT)
• Word 2010 Certification
• Certified Medical Administrative Assistant (CMAA)
• Microsoft Office Specialist: Expert (Office 365 and Office 2019)
• Certified Medical Office Manager (CMOM)
• Nationally Certified Medical Office Assistant (NCMOA)
• Certified Instrumentation Specialist (CIS)
• Microsoft Office 365
• Managed Healthcare Professional (MHP)

6. Finally, add an administrative assistant/technical resume summary or objective statement

A resume summary statement consists of 1-3 sentences at the top of your administrative assistant/technical resume that quickly summarizes who you are and what you have to offer. The summary statement should include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to emphasize skills and experiences that feature in the job description.

Common administrative assistant/technical resume skills

• Travel Arrangements
• Access Database
• Purchase Orders
• Expense Reports
• Provides Administrative Support
• Office Equipment
• Word Processing
• Scheduling Appointments
• Financial Reports
• Meeting Minutes
• Administrative Tasks
• Calendar Management
• Patient Care
• Event Planning
• Computer System
• Conference Calls
• Administrative Functions
• Telephone Calls
• Clerical Support
• Technical Assistance
• Vital Signs
• Troubleshoot
• Administrative Assistance
• Office Operations
• Management System
• Patient Charts
• Inventory Control
• Insurance Verification
• Patient Appointments
• Medical History
• Bank Deposits
• Statistical Reports
• Lotus Notes

Administrative Assistant/Technical Jobs

Links to help optimize your administrative assistant/technical resume.

• How To Write A Resume
• List Of Skills For Your Resume
• How To Write A Resume Summary Statement
• Action Words For Your Resume
• How To List References On Your Resume

Updated March 14, 2024

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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Resume builder

Best Administrative Assistant Skills for a Resume

As a highly versatile and essential role in any organization, the administrative assistant position demands a unique set of skills to ensure seamless operations and effective support. When crafting your resume, highlighting the best skills is paramount to stand out to potential employers.

From organizational prowess to excellent communication, let’s explore the key abilities that will make your resume shine and demonstrate your proficiency in this vital role.

Table of Contents

What Are Administrative Assistant Skills?

Administrative Assistant skills encompass a diverse set of abilities that are essential for effectively supporting and assisting in the smooth functioning of an organization or business. 

These skills typically include organization, communication, time management, computer proficiency, multitasking, and more.

Administrative support professionals play a crucial role in facilitating effective communication, streamlining operations, and contributing to the overall efficiency of the workplace. Their diverse skill set enables them to provide vital support to executives, teams, and departments, contributing significantly to the success of the organization.

Jobs That Require Administrative Assistant Skills

Administrative assistant skills are highly versatile and in-demand across various industries. 

According to labor statistics , administrative roles are projected to grow steadily, emphasizing the significance of these skills in today’s job market. Here are just a few examples of professions that may require administrative abilities:

• Administrative Assistant/Executive Assistant
• Office Manager
• Receptionist
• Data Entry Specialist
• Customer Service Representative
• Human Resources Assistant
• Project Coordinator
• Legal Assistant/Paralegal
• Virtual Assistant
• Medical Office Assistant

Top Administrative Assistant Skills for a Resume

1. organization.

Demonstrating strong organizational skills is essential for an Administrative assistant. This involves efficiently managing tasks, prioritizing responsibilities, and maintaining order in a fast-paced work environment. 

“Effectively organized and streamlined administrative processes, resulting in improved efficiency and reduced response time for inquiries.”

2. Communication

Excellent communication skills, both verbal and written, are crucial for effective interaction with colleagues, clients, and superiors. An administrative professional should be able to convey information clearly and professionally. 

“Provided exceptional customer service, addressing inquiries promptly and maintaining positive communication with clients, resulting in increased customer satisfaction.”

3. Time Management

The ability to prioritize tasks, meet deadlines, and optimize time usage is vital for administrative work. Time management ensures that work is completed efficiently and on schedule. 

“Successfully managed multiple projects simultaneously, meeting tight deadlines and maintaining high-quality standards.”

4. Computer Proficiency

 Proficiency in various software applications, including word processing, spreadsheet management, and email, is a must for handling administrative tasks efficiently. 

“Utilized advanced MS Office skills to create and manage complex spreadsheets, resulting in improved data analysis for decision-making.”

5. Multitasking

Administrative assistants often encounter numerous responsibilities at once, requiring the ability to handle multiple tasks simultaneously and switch between them seamlessly.

“Efficiently multitasked in a high-pressure environment, managing phone calls, scheduling appointments, and assisting with administrative projects simultaneously.”

6. Problem-Solving

Being a problem-solver is essential in this profession for identifying challenges, analyzing situations, and developing practical solutions to address issues promptly. 

“Proactively resolved scheduling conflicts and resource constraints, ensuring smooth project execution and team cohesion.”

7. Attention to Detail

An eye for detail is critical to maintainng accuracy in data entry, document preparation, and other administrative duties. 

“Meticulously reviewed documents for errors, ensuring compliance with company standards and enhancing the quality of deliverables.”

8. Adaptability

The ability to adapt to changing priorities, tasks, and work environments is essential for an administrative assistant. They should be flexible and ready to handle new challenges as they arise.

 “Quickly adapted to a new software system, providing technical support to colleagues and facilitating a smooth transition for the team.”

9. Confidentiality

As organization professionals often handle sensitive information, maintaining strict confidentiality and discretion is crucial. Trustworthiness in handling confidential data is highly valued. 

“Exercised utmost discretion in handling confidential client data, earning recognition for maintaining a high level of privacy and security.”

10. Resourcefulness

Being resourceful enables assistants to find creative solutions and utilize available tools effectively. This skill is valuable for maximizing productivity and efficiency. 

“Resourcefully identified cost-effective office supplies, resulting in significant savings for the department without compromising quality.”

Where to Place Administrative Assistant Skills on a Resume

When crafting a resume for an administrative position, strategic placement of skills is crucial to catching the attention of potential employers. Here are some tips on where to place your skills on a resume:

Skills Section: Create a dedicated section near the top of your resume titled “Skills” or “Core Competencies.” List your key abilities and skills using bullet points. This allows employers to quickly identify your strengths before delving into the rest of your resume.

Skills: – Organization – Communication – Time Management – Computer Proficiency – Multitasking – Problem-Solving – Attention to Detail

Summary/Objective Statement: Incorporate some of your most relevant skills within your resume’s opening statement. This can give employers a snapshot of your qualifications right away.

Summary: Detail-oriented and highly organized administrative assistant with excellent time management and multitasking abilities. Proficient in MS Office Suite and skilled in problem-solving to ensure efficient office operations.

Work Experience Section: When describing your work experience, include specific examples that highlight how you utilized your organizational skills to accomplish tasks and contribute to the company’s success.

Administrative Assistant, XYZ Company, May 2020 – Present – Managed busy schedules and prioritized appointments for senior executives, showcasing strong time management skills. – Effectively communicated with clients and resolved inquiries promptly, demonstrating excellent customer service abilities.

Cover Letter: While not part of the resume itself, consider mentioning a few of your top Administrative Assistant skills in your cover letter. This reinforces your suitability for the position and emphasizes your strengths.

Remember to tailor your resume and skill placement to each job application. Focus on the skills most relevant to the specific Administrative Assistant role you are applying for. By highlighting your skills effectively, you can make a strong impression on potential employers and increase your chances of landing an interview.

Example of an Administrative Assistant Resume

[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Your Phone Number] Objective : Dedicated and detail-oriented administrative assistant with 5 years of experience in efficiently managing office operations and providing exceptional support to executives. Seeking to leverage strong organizational and communication skills to contribute to the success of ABC Company. Skills: – Organization – Communication – Time Management – Computer Proficiency (MS Office Suite, Google Workspace) – Multitasking – Problem-Solving – Attention to Detail – Adaptability – Confidentiality – Customer Service – Resourcefulness Work Experience: Administrative Assistant, XYZ Solutions, [Dates] – Managed executives’ calendars, scheduled appointments, and coordinated meetings to ensure efficient time utilization. – Provided administrative support to the HR department, including organizing employee records and assisting in recruitment processes. – Handled customer inquiries via phone and email, addressing concerns promptly and maintaining a high level of customer satisfaction. – Streamlined office procedures by implementing digital filing systems, resulting in a 20% reduction in paperwork and improved organization. Office Coordinator, ABC Corporation, [Dates] – Assisted in organizing company events and conferences, handling logistics, and ensuring smooth execution. – Supported finance department by managing expense reports, tracking invoices, and reconciling accounts. – Maintained office supplies inventory, reducing costs by 15% through strategic vendor negotiations. – Acted as the first point of contact for visitors and callers, demonstrating excellent customer service and communication skills. Education: Bachelor of Arts in Business Administration, [University Name], [Dates] – Relevant coursework: Office Management, Business Communication, Organizational Behavior. Certifications: – Certified Administrative Professional (CAP) Volunteer Experience: Volunteer Administrative Assistant, [Non-profit Organization], [Dates] – Assisted with data entry, email communication, and event planning, supporting the organization’s mission.

How to Improve Administrative Assistant Skills

Improving organizational skills requires a combination of practical experience, ongoing learning, and self-improvement. Here are some practical tips to enhance your abilities in this role:

• Look for workshops, online courses, or seminars that focus on related skills. These resources can provide valuable insights and new techniques to enhance your efficiency and productivity.
• Develop a systematic approach to organizing tasks, documents, and schedules. Utilize tools like to-do lists, calendars, and project management software to stay on top of responsibilities.
• Practice effective communication both verbally and in writing. Pay attention to clarity, professionalism, and tone when interacting with colleagues, clients, and superiors.
• Familiarize yourself with popular office software like Microsoft Office Suite and Google Workspace. Improving your proficiency in these tools can significantly boost productivity.
• In addition to technical skills, focus on developing soft skills such as adaptability, teamwork, and emotional intelligence. These traits are highly valued in any professional setting.
• Be proactive in identifying areas that need improvement or streamlining. Offer suggestions and take the initiative to implement process enhancements.
• Demonstrate a strong sense of confidentiality and professionalism when dealing with sensitive information. Always respect the privacy of clients and colleagues.
• Request feedback from supervisors or colleagues to identify areas for improvement. Constructive criticism can be valuable for your professional growth.

A well-crafted resume that highlights the best skills is a powerful tool to secure your dream job. Employers seek candidates who possess strong organizational abilities, effective communication, and impeccable time management skills. By showcasing your proficiency in these key areas, along with other relevant competencies, you present yourself as a valuable asset to any organization.

What Are the Three Most Important Skills of an Administrative Assistant?

The three most important skills needed for working in this profession are organization, communication, and time management.

How to Develop Administrative Assistant Skills?

Here are a few tips on developing organizational abilities:

• Seek professional development opportunities like workshops and online courses.
• Practice effective communication in various scenarios.
• Utilize productivity tools and software to enhance organization and time management.
• Seek feedback and learn from experience to improve problem-solving abilities.
• Stay updated on industry trends and best practices relevant to administrative tasks.

How to Use Transferable Skills for an Administrative Assistant Resume?

To use transferable skills effectively in an administrative assistant resume:

• Identify skills from previous roles or experiences that align with similar responsibilities (e.g., customer service, project coordination).
• Showcase these transferable skills in the skills section and work experience section of your resume.
• Provide specific examples of how you utilized transferable skills in administrative tasks and contributed to the success of previous positions.

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Resume Worded   |  Resume Skills

Skill profile, administrative assistant, improve your resume's success rate by using these administrative assistant skills and keywords ..

• Hard Skills and Keywords for your Administrative Assistant Resume
• ATS Scan : Compare Your Resume To These Skills
• Sample Resume Templates
• How To Add Skills
• Soft Skills for Administrative Assistant Roles
• Administrative Assistant More Resume Templates

Resume Skills and Keywords from Related Jobs

Browse skills from similar jobs, frequently asked questions.

• 3. Effective Action Verbs for your Resume

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Looking for keywords for a specific job search for your job title here., © 2024 resume worded. all rights reserved., administrative assistant resume keywords and skills (hard skills).

Here are the keywords and skills that appear most frequently on recent Administrative Assistant job postings. In other words, these are the most sought after skills by recruiters and hiring managers. Go to Sample Templates ↓ below to see how to include them on your resume. Remember that every job is different. Instead of including all keywords on your resume, identify those that are most relevant to the job you're applying to. Use the free Targeted Resume tool to help with this.

• Administrative Assistance
• Administration
• Microsoft Access
• Customer Service
• Company Secretarial Work
• Social Media
•  Find out what your resume's missing
• Telephone Reception
• Human Resources (HR)
• Word Processing
• Switchboard
• Office Administration
• Executive Administrative Assistance
• Change Management
• Interim Management
• Personal Development
• Management Consulting

Resume Skills: Software

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• Google Docs
• Google Sheets
• Adobe Acrobat
• Microsoft Office Suite
• Google Suite
• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Adobe Acrobat Pro DC
• Google Drive
• Google Workspace
• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Adobe Acrobat Pro
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace (Docs, Sheets, Slides, Calendar)
• Salesforce CRM
• Oracle Database
• Microsoft Office
• Project Management tools (Basecamp, Asana)
• CRM Software (Salesforce)
• Adobe Photoshop
• Microsoft Dynamics 365
•  Match your resume to these skills

Resume Skills: Tools

• Meeting Coordination
• Calendar Management
• Document Management
• Office Equipment Handling
• Record Keeping
• Confidentiality
• Inventory Management
• Appointment Scheduling
• Event Planning
• Travel Coordination
• Record Management
• File Management
• Video Conferencing (Zoom, Skype, Teams)
• MS Office Suite
• Adobe Suite
• CRM Software (Salesforce, Zoho)
• Data Management Software (SPSS, Stata)

Resume Skills: Project Management

• Google Calendar
• JIRA (Beginner)

Resume Skills: Languages

• Spanish (Fluent)
• Spanish (Professional proficiency)

Resume Skills: Administrative Capabilities

• Time Management
• Project Coordination
• High-Level Confidentiality Maintenance
• Complex Calendar Management
• Meeting Organization and Preparation

Resume Skills: Communication Tools

• CRM Systems
• Email Management Software
• Virtual Conference Platforms
• Social Media Management
• File Sharing Tools

Resume Skills: Other

• Data Analysis
• Simplified Technical English

Resume Skills: Communication Platforms

Resume skills: customer service.

• Conflict resolution
• Client relationship management
• POS Systems
• Customer Relationship Management (CRM)
• Conflict Resolution
• Active Listening
• De-escalation Techniques

Resume Skills: Database Management

Resume skills: administrative.

• Executive Support
• Manual Record Keeping
• Business Correspondence
• Travel Arrangements
• Mail Distribution
• Invoice Processing

Resume Skills: Communication

• Verbal and Written Communication
• Personal Reception
• Switchboard Operation
• Presentation Skills
• Customer Relations
• Troubleshooting
• Performance Reports
• Report Writing
• Negotiation
• Multi-Channel Communication

Resume Skills: Administration

• Team Logistics
• Memo Drafting
• File Systems Management

Resume Skills: Healthcare Management Systems

• Medical MasterMind

Resume Skills: Healthcare Coding

Resume skills: certifications.

• Certified Administrative Professional
• Notary Public

Resume Skills: Specialize Techniques

• Records Management
• Report Preparation

Resume Skills: Time Management Techniques

Resume skills: financial management.

• Budget Forecasting

  Where on my resume do I add these buzzwords? Add keywords directly into your resume's work experiences , education or projects. Alternatively, you can also include a Skills section where you can list your technical skills in order of your proficiency. Only include these technical skills or keywords into your resume if you actually have experience with them.

   Does your resume contain all the right skills? Paste in your resume in the AI Resume Scan ↓ section below and get an instant score.

Compare Your Resume To These Administrative Assistant Skills (ATS Scan)

Paste your resume below and our AI will identify which keywords are missing from your resume from the list above (and what you need to include). Including the right keywords will help you get past Applicant Tracking Systems (i.e. resume screeners) which may scan your resume for keywords to see if you're a match for the job.

Sample Administrative Assistant Resume Examples: How To Include These Skills

Add keywords directly into your resume's work experiences , education or skills section , like we've shown in the examples below. use the examples below as inspiration..

  Where on my resume do I add these buzzwords? Add keywords directly into your resume's work experiences , education or projects. Only include these technical skills or keywords into your resume if you actually have experience with them.

How do I add skills to an Administrative Assistant resume?

Go through the Administrative Assistant posting you're applying to, and identify hard skills the company is looking for. For example, skills like Invoicing, Company Secretarial Work and Telephone Reception are possible skills. These are skills you should try to include on your resume.

Add other common skills from your industry - such as Administrative Assistance, Administration and Microsoft Access - into your resume if they're relevant.

Incorporate skills - like Management Consulting, Research and Switchboard - into your work experience too. This shows hiring managers that you have practical experience with these tools, techniques and skills.

Teamwork is a common competency hiring managers look for, particularly for Administrative Assistant roles, so include at least 1-2 examples of accomplishments that involved leading a team, or collaborating with others to complete a project.

Recruiters look for administrative skills on your Administrative Assistant, so highlight your experience with key administrative functions, like organizing workshops or communicating with customers and employees.

Try to add the exact job title, Administrative Assistant, somewhere into your resume to get past resume screeners. See the infographic for how to do this.

Word Cloud for Administrative Assistant Skills & Keywords

The following word cloud highlights the most popular keywords that appear on Administrative Assistant job descriptions. The bigger the word, the more frequently it shows up on employer's job postings. If you have experience with these keywords, include them on your resume.

Administrative Assistant Soft Skills

Here are common soft skills that appear on Administrative Assistant job postings. Unlike hard skills, which refer to tools, software or techniques, soft skills focus on character traits and interpersonal skills. Instead of listing these phrases on your resume, try to show them through your bullet points like in the examples below.

• Team Leadership
• Phone Etiquette
• Team Building
• Communication

Tip: Do not list these words or phrases on your resume, and instead focus on the hard skills we described above.

We also found variations and further specializations to your job title. Browse through the related job titles to find additional keywords that you can include into your resume.

• Strategic Planning
• Operating Systems
• Project Management
• SAP Products
• Business Strategy
• Medical Terminology
• Medical Records
• Electronic Medical Record (EMR)
• Medical Billing
• U.S. Health Insurance Portability and Accountability Act (HIPAA)
• Medical Coding
• Healthcare Management
• Medical Assisting
• Vital Signs
• Insurance Verification
• Cardiopulmonary Resuscitation (CPR)
• Receptionist Duties
• Medical Transcription
• Patient Safety
• Clinical Research
• Accounts Payable
• Spreadsheets
• Accounts Receivable (AR)
• Information Technology
• Technical Support
• Vendor Management
• Business Process Improvement
• Sales Management
• Client Prospecting
• Client Relations
• Marketing Strategy
• Business Planning
• Hospitality Management
• Hotel Management
• Hospitality
• Event Management
• Food & Beverage
• Meeting Planning
• Front Office
• Sales Operations
• Salesforce.com
• Social Media Marketing
• Public Relations
• Online Marketing
• Advertising
• Adobe InDesign
• Market Research
• Digital Marketing
• Adobe Illustrator
• Email Marketing
• Google Analytics
• Executive Calendar Management
• Expense Reports
• Travel Management
• Meeting Scheduling
• Higher Education
• Nonprofit Organizations
• Employee Relations
• New Hire Orientations
• Human Resources Information Systems (HRIS)
• ADP Payroll
• Interviewing
• Benefits Administration
• HR Policies
• New Hire Paperwork
• Employee Benefits Design
• Performance Management
• Labor and Employment Law
• Legal Advice
• Legal Document Preparation
• Legal Research
• Legal Writing
• Civil Litigation
• Corporate Law
• Document Review
• Document Drafting
• Legal Administration
• Personal Injury Law
• Commercial Litigation
• Litigation Support
• Calendaring
• Electronic Filing
• Intellectual Property
• Account Reconciliation
• Accounts Payable & Receivable
• Bookkeeping
• Bank Reconciliation
• Personnel Management
• Contract Management
• HR Management
• Payroll Administration
• Financial Reporting
• Billing Process
• Financial Analysis
• Financial Services

Get your Resume Instantly Checked, For Free

Upload your resume and we'll spot the issues in it before an actual administrative assistant recruiter sees it. for free., administrative assistant resume templates.

Here are examples of proven resumes in related jobs and industries, approved by experienced hiring managers. Use them as inspiration when you're writing your own resume. You can even download and edit the resume template in Google Docs.

Resume Example Senior Administrative Assistant

An effective Description of the templates...

Download this resume template

A senior administrative assistant is a position that highlights your extensive experience supporting higher management and overseeing other employees in the department. Since you’ll have plenty of experience to share, you’ll want to detail your accomplishments with specific numbers and highlight your transferable skills from previous roles. This template will show you how to combine both to create a lasting impression on the recruiter.

Tips on why this template works

   highlights training and leadership experience, which are transferrable skills key to administrative assistant roles.

Since this role is a senior position, you’ll be expected to train new employees per the company’s needs and support senior management. This resume template uses examples like “managed administrative staff of 15 personnel,” “hired, trained, and managed over 355 part-time workers per year,” and “supported Senior Vice President of Manufacturing.” Make sure to emphasize your relevant senior experience.

   Relevant administrative assistant certifications in education section

Besides just your education, you’ll want to spotlight any relevant certifications that you have to demonstrate your fluency in this role. This senior administrative assistant resume template uses the example of Administrative Assistant Certificate Series from the Growthsi Business School. Additional certificates show your dedication to additional training for the position.

Resume Example Executive Administrative Assistant

As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.

   Quantify your administrative accomplishments in the office

In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!

   Show promotions in your work history

This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.

Resume Example Entry Level Administrative Assistant

Just like senior and executive-level administrative assistants, there are also entry-levels administrative assistant positions out there. Don’t worry if you don’t have administrative assistant work experience or if you’re looking to change careers — you should use your education and other related administrative experience to supplement it. You should also highlight relevant skills that are transferable to showcase previous experience with them in different environments.

   Use of strong action verbs related to administrative duties

Action verbs are important tools and phrasing is everything. Your resume should have powerful action verbs to bolster your accomplishments. Some excellent examples of action verbs in this resume template are “directed,” “oversaw,” “generated,” and “drafted.” We’ll also go into more detail about action verbs down below for more ideas.

   Transferable administrative skills from previous roles

You typically want to emphasize technical skills but that can be difficult for an administrative assistant position compared to a role like a project manager. In this resume, skills such as “customer service, “telephone reception,” and “data entry” are listed. The skills are implied in experience like “answered an average of 35 calls per day by addressing customer inquiries.”

Resume Example Sales Administrative Assistant

Sales are a key function to any business. Without the sales team, the company would probably have a hard time earning revenue for their products or services. As a sales administrative assistant, you’ll want to spotlight your related sales and administrative experience to demonstrate that you can do both. You may not only just support the sales team, but also contribute to sales pitches, presentations, and generating leads as well.

   Focuses on relevant administrative & sales experience

Since this role requires familiarity with selling, make sure to showcase your previous sales experience. This template uses related positions such as sales clerk and sales coordinator. If you’ve worked in retail or similar roles before, mention it with examples like “managed $300,000 monthly sales figures operating at an average of 30% profit margin” and “conducted 50+ sales presentations.”

   Quantify your accomplishments and project results

Sales is all about numbers. This resume template specifically mentions a project of “creat[ing] sales tracking database in Access that decreased overall deficiencies by 20%.” Recruiters want to see hard numbers of how you contributed to increasing sales and generating leads. Emphasize what you did in past roles to show what you could do for your potential employer.

An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.

   Highlight relevant executive administrative skills

When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.

   Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities

In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.

Resume Example Executive Assistant to CEO

Sometimes a CEO may require more personal assistance and will want to hire an executive assistant to directly support their needs. This position is the CEO’s primary resource, and must demonstrate deep administrative and organizational expertise to support the demands of the highest position in the company. When writing your CEO executive assistant resume, make sure to showcase your mastery of relevant skills, such as calendar management, hiring logistics, and event operations.

   Showcase skills relevant to support C-levels

Different CEOs have different needs - for this position in particular, it’s important to read the job description carefully and even do some research of your own into the company’s CEO, given that their information is included. Make sure to include skills that tailor to the job posting. For example, if the executive travels often, emphasize your experience in making travel arrangements or serving as a travel assistant.

   Use strong action verbs in your bullet points

Use strong action verbs, accompanied with relevant metrics, to demonstrate skills that are relevant to supporting a CEO. Executive assistants to CEOs must wear a variety of hats and be quick on their feet. Use such verbs as “liaised”, “collaborated”, and “oversaw” to demonstrate such abilities.

What are the top skills you should add to your Administrative Assistant resume?

Some effective Administrative Assistant skills you can add to your resume include:

What are the differences in resume skills between a Technical Administrative Assistant and a Medical Administrative Assistant?

What are good resume skills to include for different administrative assistant roles and job titles.

Depending on the specific role you apply to, you may need to emphasize different skill sets. Here are a few examples:

• Sales Administrative Assistant : Administrative Assistance, Hospitality Management, Hotel Management, Hospitality and Sales
• Operations Administrative Assistant : Office Administration, Data Entry, Payroll, Accounts Payable and Human Resources (HR)
• Legal Administrative Assistant : Legal Advice, Legal Document Preparation, Legal Research, Legal Writing and Litigation
• Technical Administrative Assistant : Customer Service, Microsoft Access, Windows, Strategic Planning and Management
• Human Resources Administrative Assistant : Onboarding, Recruiting, Employee Relations, New Hire Orientations and Human Resources Information Systems (HRIS)

What are common Administrative Assistant soft skills?

Examples of Administrative Assistant soft skills include Negotiation, Leadership, Team Leadership, Teamwork and Organization Skills.

Target your Resume to a Job Description

While the keywords above are a good indication of what skills you need on your resume, you should try to find additional keywords that are specific to the job. To do this, use the free Targeted Resume tool. It analyzes the job you are applying to and finds the most important keywords you need on your resume. It is personalized to your resume, and is the best way to ensure your resume will pass the automated resume filters. Start targeting your resume

Most resumes get auto-rejected because of small, simple errors. These errors are easy to miss but can be costly in your job search. If you want to make sure your resume is error-free, upload it to Score My Resume for a free resume review. You'll get a score so you know where your resume stands, as well as actionable feedback to improve it. Get a free resume review

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