how do i share a powerpoint presentation without showing notes

How to Make PowerPoint Notes Invisible While Presenting

Making PowerPoint notes invisible during a presentation is a straightforward process. Simply use the Presenter View option, which shows your notes on your screen but not on the audience’s view. With a few clicks, you can deliver a seamless presentation without your notes being visible to everyone.

After completing this action, you will be able to present your PowerPoint slides without the audience seeing your personal notes, creating a more professional and clean presentation.

Introduction

Imagine you’re giving a big presentation. Your slides are perfect, but you’re a bit nervous and could use some notes to keep you on track. The last thing you want is for your audience to see these notes, distracting from the impact of your slides. That’s where the ability to make PowerPoint notes invisible during a presentation comes in handy.

PowerPoint is an incredibly powerful tool for creating compelling presentations. Whether you’re a student, a business professional, or a lecturer, mastering PowerPoint is a valuable skill. One of the lesser-known features of PowerPoint is the ability to keep your speaker notes private while presenting. This feature is particularly important for anyone who relies on cues or additional information to deliver their presentation smoothly. It’s a simple trick that can make a big difference in how confidently you present your information.

Step by Step Tutorial on Making PowerPoint Notes Invisible

Before getting into the steps, it’s important to understand what we’re aiming for. By following these steps, you will be able to view your notes on your computer while only the slides are displayed to your audience. This allows you to reference your notes discreetly during your presentation.

Step 1: Set Up Multiple Monitors

Ensure that you have a second monitor or projector connected to your computer.

Having a second monitor or projector connected is essential for using Presenter View. This allows you to view your notes on one screen while the audience sees only the presentation on the other.

Step 2: Enable Presenter View

In PowerPoint, click on the ‘Slide Show’ tab and check the ‘Use Presenter View’ box.

Enabling Presenter View is the key action that hides your notes from the audience. This option is usually found in the ‘Monitors’ group on the ‘Slide Show’ tab.

Step 3: Start Your Slide Show

Start your slide show as you normally would, and your notes will be visible only to you.

Once Presenter View is enabled and you start your slide show, you’ll see your notes on your screen, while the audience will see only the slides.

Having your notes hidden from the audience helps maintain the focus on the content of your slides, rather than on your personal cues. This contributes to a more professional appearance and can help you make a better impression.

Knowing that you can reference your notes without the audience seeing them can be a significant confidence booster. This safety net allows you to focus on delivering your message rather than memorizing it.

With Presenter View, not only can you see your current slide’s notes, but you also get a preview of upcoming slides. This flexibility can be a game-changer, allowing you to better plan your transitions and manage your presentation’s pace.

One significant limitation is the need for additional equipment. Without a second monitor or projector, you won’t be able to use Presenter View.

Technical issues can also pose a problem, such as when the second screen isn’t immediately recognized by your computer, which could cause delays or disruptions to your presentation.

For those who are not tech-savvy, using Presenter View may require a bit of a learning curve. Becoming comfortable with this feature can take some practice.

Additional Information

When preparing for a presentation, there are a few extra tips you might find useful. First, rehearse with Presenter View ahead of time to become comfortable with toggling between your notes and the slides. Familiarize yourself with the controls, so you don’t fumble during the actual presentation.

Another tip is to keep your notes concise. Since you’ll be the only one seeing them, it might be tempting to write down everything, but this can be counterproductive. Short, keyword-based notes are generally more helpful than lengthy paragraphs.

Also, always have a backup plan. Technology can be unpredictable, so be prepared to give your presentation without your notes being visible on your screen. This could mean having a printout of your notes or being familiar enough with your material that you can present without them.

Finally, remember to engage with your audience. While it’s great to have notes, don’t become so reliant on them that you fail to make eye contact and connect with your audience. Presenter View is just a tool to aid you, not a crutch to lean on.

• Connect a second monitor or projector.
• Check the ‘Use Presenter View’ box in PowerPoint.
• Start your slide show to view notes on your screen and slides on the audience’s screen.

Frequently Asked Questions

What is presenter view.

Presenter View is a PowerPoint feature that allows you to view your notes on your screen while the audience sees only the presentation slides.

Can I use Presenter View without a second monitor?

No, Presenter View requires a second monitor or projector to function correctly.

How can I ensure my notes are completely invisible to the audience?

By using Presenter View and making sure your laptop is not mirrored on the projector or second screen.

What should I do if my computer doesn’t recognize the second monitor?

Check your connection and make sure that you have the correct display settings on your computer.

Can I still see the next slide in Presenter View?

Yes, Presenter View allows you to see not only your notes but also a preview of the upcoming slide.

In conclusion, making PowerPoint notes invisible during a presentation is a nifty trick that can make a significant difference in your delivery. It allows for a more professional appearance and can help boost your confidence as a speaker. By following the steps outlined, you’ll be able to leverage the power of Presenter View to keep your notes private while still engaging your audience with a polished presentation.

Always remember to practice ahead of time, keep your notes concise, and, most importantly, ensure that you’re prepared for any technical hiccups that might arise. Good luck with your presentations, and may your PowerPoint notes always remain invisible to your audience!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to Share PowerPoint Without Showing Notes

PowerPoint presentations often contain speaker notes – extra information and reminders that you add for your own reference when giving a presentation. While useful for the presenter, you usually don’t want the audience to see these notes.

When sharing a PowerPoint file with others, you may accidentally reveal all the notes. Fortunately, PowerPoint makes it easy to share a “clean” presentation that hides notes, comments, and other extras you don’t want everyone to see.

Remove Notes Before Sharing

The simplest approach is to delete notes and comments before sending or uploading your PowerPoint file:

• Delete speaker notes: In Normal view, right-click the slide thumbnail and choose “Delete Speaker Notes” to remove notes from an individual slide. To delete all notes at once, go to the View tab and click “Hide Speaker Notes” in the Show group.
• Delete comments: Go to the Review tab and click the dropdown arrow under “Delete”. Choose “Delete All Comments in Presentation” to erase comments.
• Check for hidden slides: Click the Slide Sorter view button to check for any hidden slides you may have forgotten about. Delete as needed.

Once you’ve cleaned up the file, notes and other extras will stay hidden when sharing the PowerPoint.

Export a Notes-Free Version

Instead of editing your original, you can export a clean copy of the presentation:

• Go to the File tab and choose “Export” > “Create Handouts”
• In the Create Handouts window, choose to export slides with 1 slide per page
• Uncheck the box for “Keep slide notes” and click “Create Handouts”
• Save the new notes-free presentation file and share that version instead

Set Up Slide Show to Omit Notes

To share a presentation you’ll be displaying live over video chat or screen sharing, configure the slide show to hide notes:

• Go to Slide Show tab > Set Up group > Set Up Slide Show
• Under “Show type” choose “Browsed by an individual (window)”
• Uncheck the box for “Show presenter view”

When you present the slide show, notes will not be visible to the audience.

Share View-Only Access via Office 365

If your presentation is stored on OneDrive or SharePoint in Office 365, you can share a view-only link. Recipients can see the slides but not download or edit the file:

• Upload the PowerPoint file or save it directly to OneDrive or a SharePoint document library
• Click the “Share” button in the upper right and choose “Get a link”
• From the dropdown next to the link, choose “View only”
• Copy and send the view-only link to recipients

Use PowerPoint Online to Hide Notes

You can upload a PowerPoint file to PowerPoint Online and present it live to an audience without ever showing your notes:

• Upload your file to OneDrive
• Open PowerPoint Online and select your presentation
• Click “Present” > “Present Online” to start a session
• Use the tools in Presenter view to control the slide show while the audience only sees slides

Print Without Notes Using PDF Option

To share a presentation as a PDF handout without notes or comments:

• Go to File > Export > Create PDF/XPS Document
• In the options dialog, uncheck “Document properties” and “Comments”
• Click Options to open the Publish as PDF or XPS window
• Under “Include non-printing information” uncheck “Speaker notes”
• Click OK, choose a save location, and click Publish

The exported PDF will contain only slide content, omitting notes and comments.

Set Permissions Before Sharing

Using Microsoft 365, you can password protect files or limit editing so recipients can only view or comment – not change slides:

• From the File tab, choose Info > Protect Presentation > Encrypt with Password
• Or instead, under “Permissions”, choose to restrict formatting and editing before sharing

By limiting permissions ahead of time, you avoid having to follow up or worry about other people modifying your work.

Remember the Audience When Adding Notes

What seems like an insignificant note to you could be embarrassing, offensive, or confusing to others if accidentally shared. Before adding notes:

• Consider your audience – Don’t write notes you wouldn’t want strangers or colleagues reading.
• Reread notes before sending – Scan notes even in presentations you’ve used before in case you added something private or unprofessional.
• Use initials instead of names – Vague references protect privacy better than specifics.

Following these best practices will allow you to freely take notes without worrying about accidentally revealing them.

With a few simple precautions, you can confidently share PowerPoint presentations without accidentally baring your behind-the-scenes notes and comments:

• Delete or hide notes before sharing your file
• Export a clean copy or PDF that omits non-slide content
• Configure slide show settings to keep notes private
• Use view-only sharing features in Office 365
• Remember your audience when writing notes

About The Author

Vegaslide staff, related posts.

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How to Clear Notes from PowerPoint Before Sharing

If you plan on sharing your PowerPoint Slideshows, its best to leave out your added notes that you wrote while constructing the presentation since there might be information you might not want disclosed.

Before Sharing, make a copy of the presentation so you can retain your original copy if you need to access your notes again. To do this, click File > Save As.

Give the presentation a new name and click Save :

After saving the presentation, click File again then click Info.

Under Prepare for Sharing, click the Check for Issue button then click Inspect Document.

This will launch the Document Inspector dialog.

Click the Inspect button at the bottom of the window. This will run a quick scan and check for information within the notes area.

As you can see in the above screenshot, we do have some Presentation notes, click the Remove All button to clear out this information, the click Close. You can go ahead and share your presentation now.

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Zoom: Screen Sharing Options with PowerPoint and Notes During a Meeting

There are several different ways to share your screen  when running a Zoom meeting with slides in PowerPoint or Keynote. This article covers the following topics:

• Windows OS instructions
• Mac OS instructions
• Resizable window in Keynote
• Share individual window in PowerPoint

Sharing your PowerPoint slides only without notes

If you want to share your PowerPoint while using the Presenter View with your notes but only show the slides, the following are steps you could take to do that:

Open your PowerPoint presentation. 

In Zoom, click on Share Screen .

Click on the Advanced Tab.

• Select Portion of Screen (Allows you to share just a portion of your screen.  When you start sharing, it will display a color rectangle that you can click on and move around and re-size to share just the portion of the screen defined by that rectangle.)
• Click on Share .

For Windows OS in PowerPoint

• Click on the Slide Show tab 
• This allows you to display the slides with the notes you prepared in the notes pane.
• Click “Present from Begining under Slide Show” 
• This way, only the slides will display to the students. 

For Mac OS in PowerPoint

• Click the Slide Show tab  
• Click “Presenter View”  
• If you have Dual Monitors, there is also an option to Swap Displays if needed.

Other Options

Resizable window in keynote.

Another option is to view the presentation in a resizable window (not full screen).

• Make sure Keynote is updated
• Choose Play>Play Slideshow in Window.

Share Individual Window in Powerpoint

• Choose "Browsed by an individual (window)" and only share that window when you share your screen.  This will allow you to have your notes displayed in another document and only show the slides. 

Learn more about different ways to share your screen, content, or camera in Zoom .

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Before You Hit Send: Remove all Notes from Your Presentation in One Go

You’ve finalized your PowerPoint presentation and you’re ready to send it to clients and key stakeholders. But are you really sure it’s ready to be shared?  Removing notes from a presentation is a crucial step that is often overlooked. In this post, we’ll introduce an easy method that allows you to remove all notes from a PowerPoint presentation with just a few clicks.

PowerPoint Notes – a Versatile Tool

As you know, PowerPoint allows you to create and save notes on your presentation slides – a handy tool for many presenters. These notes are available to the presenter during the presentation, but can’t be read by the audience. Notes are also often used for comments, as well as other remarks and observations, and make collaborating on a presentation that much easier.

Sometimes though, sensitive internal information gets into a PowerPoint file that’s not meant for people outside your organization. Thankfully, PowerPoint provides a convenient way to remove the notes you don’t want others to see. The following tutorial shows you how.

Tutorial: How to Quickly Remove All Notes from a Presentation

• Save the presentation under a new name to avoid accidentally overwriting the original version (with your notes).
• Click File -> Info -> Check for Issues .
• Select Inspect Document . A dialog box will open with an extensive list of content you can review.

• Go to the end of the list and check the Presentation Notes box.
• Start the review by clicking Inspect .

• After presentation notes have been found, click Remove All . This will delete all notes.
• Close the Inspect Document dialog box and save the presentation.

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Present on multiple monitors (and view speaker notes privately)

You can present with 2 monitors: Using Presenter View is a great way to view your presentation with speaker notes on one monitor (your laptop, for example), while your audience views the notes-free presentation on a different monitor (like a larger screen you're projecting to).

Note:  Make sure the device you're using for your presentation supports the use of multiple monitors. Check with your manufacturer for up-to-date information about multiple monitor support.

To do this procedure and split the view between projectors in this way, you must be connected to the second screen.

Set up PowerPoint to use Presenter view with two monitors

On the Slide Show tab, in the Monitors group, select Use Presenter View .

Windows Display Settings should open.

In the Display Settings dialog box, on the Monitor tab, select the monitor icon that you want to use to view your speaker notes, and then select the This is my main monitor check box.

If the This is my main monitor check box is selected and unavailable, the monitor is already designated as the primary monitor.

Select the monitor icon for the second monitor—the one the audience will watch, and then select the Extend my Windows Desktop onto this monitor check box.

Notes:  If the Windows Display Settings don't open, do the following:

Windows 10: Click Start > Settings > System > Display . At the top, under Customize your display , is a diagram of the screens connected to your computer, with each screen numbered. If you are connected to a project, typically it will be represented in the diagram as screen 2. Select screen 1 in the diagram, then scroll downward. Ensure that the check box named Make this my main display is selected. Above that check box, in the Multiple displays list, select Extend these displays .

Windows 8: Right-click the Windows Start button, click Control Panel > Display > Adjust resolution . In the Multiple displays list, click Extend these displays . Select the monitor on which you want to view your speaker notes, and click Make this my main display .

You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.

Deliver your presentation on two monitors

On the Slide Show tab, in the Set Up group, click Set Up Slide Show .

In the Set Up Show dialog box, choose the options that you want, and then click OK . If you choose Automatic , PowerPoint will display speaker notes on the laptop monitor, if available. Otherwise, PowerPoint will display speaker notes on the main display identified in your Display settings ( Settings > Display ).

Extend vs. Duplicate: What happens after the slide show ends

PowerPoint does something behind the scenes to make the process of starting a slide show on a second monitor as smooth and quick as possible. When you enter Slide Show, PowerPoint automatically changes your display settings (also known as your display topology) to Extend .

What can be confusing is what happens after your slide show concludes:

In PowerPoint 2013 , when your slide show ends, PowerPoint leaves the display topology as Extend . (The benefit of this approach is that the next time you present on a second monitor, the first slide will appear with minimal delay. The drawback is that PowerPoint may be overriding your preferred display setting of "duplicate". Some people don't like this override.)

In newer versions , in the same end-of-slide-show scenario, PowerPoint reverts to your default setting, returning to Duplicate , if that's what you have chosen.

If you are using PowerPoint 2013 and you want PowerPoint to revert to the default setting, rather than keeping the Extend setting, you can tell it to do that by making a small change to the Windows registry as described below.

In this procedure, you are creating a command that adds a new setting to the Windows Registry for PowerPoint, and then you are running that command:

Create a new file in Notepad.

Copy and paste the following three lines of text into Notepad:

On the File menu in Notepad, click Save As .

Name the file Update.reg . (It's important that the file name extension be .reg ).

In the Save as type box, choose All Files (*.*) .

Take note of the folder in which you are saving the file. Then click Save , and close Notepad.

Open File Explorer from the Start menu and navigate to the folder where you saved Update.reg.

Double-click Update.reg .

Answer "Yes" to the two prompts that ensue.

With that completed, PowerPoint will now revert to your default display topology at the conclusion of a slide show.

(Read more technical details in this community forum post that was answered by a PowerPoint program manager .)

Video: Use Presenter view

View your speaker notes as you deliver your slide show

Video: Rehearse timings for a slide show

Zoom in to part of a slide in Slide Show view

Print your PowerPoint slides, handouts, and notes

Create a self-running presentation

Start the presentation and see your notes in Presenter view

PowerPoint videos not playing on secondary monitor

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How To Add Notes To PowerPoint

Whether you're presenting to a large group of people or just a few team members, adding notes to your PowerPoint slides can help you deliver a more polished and professional presentation.

Adding notes to your PowerPoint presentations can be incredibly useful when you're giving a presentation.

It helps you stay on track, remember key points, and provide additional information to your audience.

In this guide, we'll take you through the step-by-step process of adding notes to PowerPoint, so you can start creating more engaging and informative presentations .

How To Add Notes To PowerPoint ✍️

Powerpoint faq: adding notes 🙋, it’s a wrap 🎁.

Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure .

• Open your PowerPoint presentation.
• Navigate to the slide where you want to add notes.
• Click on the "Notes" button at the bottom of the screen , which will bring up the "Notes" pane.
• Type your notes into the "Notes" pane below the slide.

5. You can format your notes using the formatting options available in the "Notes" pane.

6. If you want to view your notes while presenting , click on the "View" tab at the top of the screen, then select "Notes Page" from the "Presentation Views" section or click "Presenter View" .

7. When you're ready to present, you can either view your notes on your computer screen or print them out as a handout for you or your audience.

How do I access the "Notes" pane in PowerPoint? Click on the "Notes" button at the bottom of the screen.

Can I add images or diagrams to my PowerPoint notes? Yes, you can! Simply insert the image or diagram into the "Notes" pane using the "Insert" tab.

Can I format the text in my PowerPoint notes? Sure,  format the text in your PowerPoint notes using the formatting options available in the "Notes" pane.

How do I view my PowerPoint notes during a presentation? Click on the "View" tab at the top of the screen, then select "Notes Page" from the "Presentation Views" section.

Can I print out my PowerPoint notes as a handout for my audience? Of course, simply select the "Notes Pages" option when you print your presentation.

That's it! You can now add notes to your PowerPoint presentations to help you remember key points or to provide additional information to your audience.

It also greatly enhances the effectiveness and professionalism of your presentation.

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Zoom: Sharing PowerPoint without Showing Notes On Mac

Harnessing impressive PowerPoint skills can elevate your ideas to surprising heights, building both reputation and the possibility of advancement. Yet, it's vital to exercise caution when sharing presentations, ensuring that any private or confidential notes remain safeguarded. This article offers guidance on how to share PowerPoint on Zoom without showing notes using MAC without compromising these sensitive annotations.

How to Share PowerPoint on Zoom Without Showing Notes Using MAC

If you want to share your PowerPoint presentation on Zoom without showing your notes, you can use one of these two methods on Mac:

Sharing Presentation in Full Screen Without Notes

Do you want to share your PowerPoint presentation on Zoom without showing your notes to the participants? If you are using a Mac, you can do this by following these simple steps. You will learn how to share your PowerPoint on Zoom without showing notes using MAC in full-screen mode.

This method is useful if you want to keep your notes private or if you don’t need to see them while presenting. You will need to have the PowerPoint and Zoom apps installed on your Mac before you start. Let’s begin!

Step 1: Open the PowerPoint presentation that you want to share.

Step 2: Click on the Slide Show tab.

Step 3: In the Set Up Show dialog box, select the “Browsed by an individual (window)” under Show type options. Click on the “OK”.

Step 4: Start or join a Zoom meeting. Select the "Share Screen" option from the meeting controls.

Step 5: In the Share Screen window, select the PowerPoint window and click on the Share button.

Step 6: To start the presentation, click on the “Play From Start” in the Slide Show tab.

Step 7: The PowerPoint window will be shared with the Zoom meeting participants, but your notes will not be visible.

Step 8: To stop sharing your screen, click on the Stop Sharing button in the Zoom meeting controls.

Sharing your screen with your participants is a quick and easy method, but it has a drawback. You cannot see your notes when you present your PowerPoint this way.

Presenter View Method

One of the benefits of using PowerPoint on Mac is that you can use the Presenter View method to share your slides on Zoom. This method lets you see your notes and slides on your own screen, while the Zoom meeting participants only see your slides. This method is helpful if you want to manage your presentation better and see your notes without changing windows. Let’s learn how to share PowerPoint on Zoom without showing notes using Mac:

Step 1: Open PowerPoint and go to the Slide Show tab.

Step 2: In the Slide Show tab, select "Set up Slide Show".

Step 3: In the setup window, choose "Browsed by an individual (window)".

Step 4: Launch Zoom and click "Share Screen".

Step 5: Choose "Advance" followed by "Portion of Screen" and click "Share". A movable green box will appear on the screen.

Step 6: Return to PowerPoint's Slide Show tab and click "Presenter View" in the ribbon.

Step 7: Starting with the current slide, a slide show will play with notes to the right and slides below. Adjust the green box around the slide you want the audience to see. This ensures a seamless presentation with hidden notes.

You can use either of these methods to present PowerPoint without notes on Zoom using Mac. Presenter View lets you see your notes and slides at the same time, which can help you deliver your presentation more smoothly.

Sharing your screen lets you show your notes to the Zoom meeting participants, which can help them follow your presentation more easily. The method you choose depends on what you prefer and what your presentation requires.

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Q1. How to view notes in PowerPoint while presenting on Zoom on Mac?

There are two ways to view your notes in PowerPoint while presenting on Zoom on Mac:

Use Presenter View: Presenter View is a special view in PowerPoint that allows you to see your slides and notes on separate screens. To use Presenter View, follow these steps:

Step 1: Open the PowerPoint presentation that you want to present.

Step 2: Click on the View tab.

Step 3: Select the Presenter View option.

Step 4: In Presenter View, you will see your slides on the main screen and your notes on a smaller screen.

Step 5: To start the presentation, click on the Play button in the bottom left corner of the main screen.

Share your screen in Zoom: You can also share your entire screen in Zoom, including your notes. To do this, follow these steps:

Step 1: Start or join a Zoom meeting.and click on the Share Screen button in the meeting controls.

Step 2: In the Share Screen window, select the Full Screen option and click on the Share button.

Step 3: Your entire screen will be shared with the Zoom meeting participants, including your notes.

Step 4: To start the presentation, click on the “Play for Start” button in the PowerPoint window.

Q2. How do I get PowerPoint in presenter mode on my Mac?

Here are the steps on how to get PowerPoint in presenter mode on your Mac:

Step 1: Open the PowerPoint presentation you want to present.

Step 2: On the Slide Show tab, select the Presenter View checkbox.

Step 3: If you are using an external display, select the monitor where you want to see the presenter view.

Step 4: Click From Beginning or press F5 to start the presentation.

Q3. Why can't I see the Presenter view in PowerPoint?

You might not be able to see the presenter view if the option enabling the Presenter View is deactivated. Here is a straightforward step-by-step guide to fix this issue:

Step 1: Launch PowerPoint.

Step 2: At the top of your screen, click on Powerpoint.

Step 3: Select "Preferences".

Step 4: Choose "Slide Show" under "Output and Sharing" from the menu.

Step 5: The "Always start Presenter View with 2 displays" option should be enabled.

By following this guide and activating this option, you will have access to the Presenter View and your notes, and the audience will only view the slides on the external display.

Mastering Zoom Presentation: Protecting Notes on MAC

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• 1. How to View Notes in PowerPoint While Presenting on Zoom? (In Easy Methods)
• 2. How to Share PowerPoint Without Showing Notes (Step-By-Step)
• 3. How to Share PowerPoint On Teams without Showing Notes
• 4. How to Present PowerPoint With Notes on Zoom (In Easy Steps)
• 5. How to Encrypt a PDF File for Secure Email Sharing: A Comprehensive Guide
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• Share a link to a specific PowerPoint slide

There’s a way to link someone to view a specific slide in a PowerPoint presentaion which is a lot faster than hunting through a big slide deck.

Requirements

Link to this slide, check the share permissions, sharing settings, edit / view only / no download, or there’s another way ….

Providing a direct link to a specific part of your slideshow not only streamlines the process of receiving feedback but also enables them to locate the content you want them to review more efficiently.

PowerPoint simplifies the process with its “Link to This Slide” feature, generating a direct link that opens the file at the specific slide in your presentation.

The presentation has to be saved in cloud storage that the receiver/s can also access it.  If the presentation isn’t already saved online, modern Office will help you do that.

Launch PowerPoint presentation stored on your local drive. Next, navigate to the specific slide you wish to share. Then, right-click on the desired slide and a shortcut menu pops up. From this menu, select the option “Link To This Slide” to generate a direct link to the chosen slide within your presentation.

Selecting “Share Link To This Slide,” will prompt you to upload your presentation to OneDrive to allow sharing.

Office just dumps the file into your OneDrive account, you’ll probably want to choose a specific folder instead.

Once the presentation is saved in a cloud location, you can share it or a slide. Do that from PowerPoint on the web or modern PowerPoint for Windows/Mac. Click on the slide in the slide navigator and select the “Link To This Slide” option.

The system generates a direct link that is ready to be shared but before you copy , check what permissions you’re giving to access the presentation and to whom.

Under the link is a short note to indicate the sharing settings for the current link.  Click on Settings to change or verify the sharing. Or select the copy option, and you’ll receive a notification confirming that the link has been copied.

For more specific access privileges, go to the Settings option to customize permissions for reviewers or audience. You can choose with whom you want to share your files. This typically involves setting access permissions or sharing settings with user or user groups.

The sharing settings can include any of the following options, depending on the type of account (personal, business etc).

“Anyone With The Link Can Edit.” – permits anyone with access to the link to edit the slide’s content. This functionality facilitates effective collaboration and sharing among teams or groups. Opting for this setting grants editing privileges to anyone possessing the link.

“People in the Organization – accessible by the organization with the privileges to access the link.

“People you choose – selectively available.

Customize the access privileges more from the More Settings option, where you can define specific permissions, such as editing, viewing, and downloading for reviewers or audience.

Finalize the process by clicking on the “Apply” button ensuring that the changes take effect according to your preferences.

Once you’ve configured the access privileges and applied the changes, you can proceed to share the link via email to the intended audience. Simply copy the link generated by the sharing feature and paste it into your email or other message.

At risk of stating the obvious, there’s another way to share a single slide with ‘read only’ access.

Take a screen shot of the slide and paste it into an email or message.

Using Designer for more eye-catching PowerPoint slides PowerPoint Cameo puts your video selfie into a slide Reuse slides in PowerPoint, the good and the annoying

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Mayurakshi Mohapatra

Office 2021  - all you need to know . Facts & prices for the new Microsoft Office. Do you need it? Office LTSC is the enterprise licence version of Office 2021.

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Powerpoint: can you share a presentation but hide the notes so they can't be viewed by others?

Marking a ppt presentation as final doesn't seem to be the answer.  Locking elements...not sure it would apply to notes section??

I want to email a final presentation to someone, but I don't want them to be able to access/view the notes section.  Is it possible to "lock" the notes section?

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• Article Author |
• Volunteer Moderator

You can't lock the notes section.

You can, however, save a copy of the presentation and then delete the notes, either manually from Note Pages view, or using VBA macros.

If you only have to do this to one or two presentations and they're not huge, manually would be best.

There's a VBA example here:

Delete notes page text (or text and shapes) http://www.pptfaq.com/FAQ00178_Delete_notes_page_text_-or_text_and_shapes-.htm

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