writing an application letter for attachment

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Sample industrial attachment letter and how to write an industrial attachment application letter

Last updated on: June 14, 2023 by Kenyayote Reporter 55 Comments

Industrial attachment also known by many as internship normally lasts for three months but the duration differs from institution to institution. Some companies pay for industrial attachment while others do not pay (in an article we had written earlier, we provided a list of companies that pay for industrial attachment).  To increase your chances of getting an industrial attachment you have to write an appealing attachment letter.

When writing an industrial attachment application letter or internship application letter be precise and ensure that there are no grammatical or spelling errors in your letter.  Company directors have no time to read very long letters.  Also, ensure that you have attached your CV to accompany your industrial attachment application letter.  Do not be worried about the content in your CV, the company directors or human resource department understand that you are a student so they don’t expect much in your CV.

How to write application letter: Formal format

•  At the top of the application letter should be your address then followed by the address of the company or receiver. It is not advisable to write your name at the top of a letter.   (Check for the sample application letter below)
• Thereafter the salutation .  Use  Sir or Madam if you do not know the name of the person you are writing to.
• Reference (This is the title of the application letter) example Application for internship in the engineering department
• Opening paragraph : This paragraph should state the position you are applying to or for and how you knew of the position. It should also contain a basic introduction of who you are.
• Body paragraph : Explain why you are interested in the position you are applying for, demonstrate your understanding of the position, talk about your qualification and skills in brief as they will be contained in your CV.
• Conclusion Paragraph : State that you are ready to take the opportunity fairly. Thank the employer for her/his consideration in advance.
• Closing remarks or complimentary remarks: End your letter “Yours Sincerely”  if you have begun it with a person’s title and family name. If you have begun “Dear Sir or Madam”, then end your letter “Yours faithfully”

(Your handwritten signature)

Your name typed

Below find a sample attachment letter.

Elvis Lewis

P.O BOX 3556-3767,

December 3, 2013

Ziteck Broadcasting Corporation

P O Box 5755-73623

Dear Sir/Madam,

REF: INDUSTRIAL ATTACHMENT

I am a 3rd-year student pursuing mass media and communication at Dadan University and I wish to apply for an attachment. It is a requirement that I spend three months in an industry that is related to my field of study prior to the final year programme.

As indicated in my CV, I have been working as a writer in the campus press and also s a CNN Ireporter. On June 23rd, 2013,   I was selected to represent our country at a student journalism conference in Israel. Your company is very suitable for me in terms of my area of interest and your location.

I shall be most grateful if my application is considered favorably.

Yours faithfully,

Important Expressions that you might need to include when writing your cover letter

• I am writing in response to your advertisement…for the position of…
• As attached in my resume/CV
• Kindly find attached my CV
• With reference to your advertisement in the Kenyayote Magazine
• I am available for interview whenever  convenient for you
• I would be grateful if you…
• I am writing to…

Other unique sample letters that you will find on our website include industrial attachment request letter, department letter, deans letter of attachment, Recommendation letter, Apology letter, Job application letter, Appreciation letter, Thank you letter, Complaint letter, Congratulation letter, Cover letter, Inquiry letter, Interview thank you letter, Love letter, Break up letter, Marriage letter, Resignation letter, Retirement letter among many other types of letters.

More updated and professional sample attachment application letters in word document are available online at muthurwa.com for Ksh. 107 or $1.40. Check the bottom of this page on how to download them .

You can also find a sample industrial attachment report or internship report.

No free report-writing service, please!! For free services kindly check the example of the attachment letter above.

Lastly, do you have any question about this post or something else? We are responding. Ask us a question or register to join a community of thousands of members that receive latest education news.

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Reader Interactions

April 23, 2024 at 4:17 am

I need one for the airport and flight dispatch for 2nd year

August 15, 2023 at 2:30 pm

Thanks the letter is so nice but can i get one for craft in information communication technology

March 30, 2024 at 7:59 pm

Ulipata unikolee😭😭😭😹

July 26, 2023 at 7:00 am

I need one for diploma in social work and community development

July 13, 2023 at 7:09 am

July 10, 2023 at 2:12 pm

Thank you so much the letter was very helpful in need one in purchasing and supplies management.

March 2, 2023 at 11:31 am

i need one for attachment application pursuing diploma in business information technology

February 23, 2023 at 7:22 am

I need one for food and beverage 1st year

July 11, 2023 at 5:03 am

Kindly help me with one for attachment application on the field of information communication technology

July 20, 2023 at 2:49 pm

July 21, 2022 at 8:14 pm

The letter is good, can I get one for attachment in procurement

July 24, 2023 at 5:38 pm

The letter is good, can I get one for industrial attachment for electrical engineering, power optio

July 19, 2022 at 7:48 am

Letter is so nice Need one for secretarial studies

March 25, 2022 at 4:26 pm

It is very nice.kindly please I need that one for attachment in certificate in building technology

March 29, 2022 at 4:00 pm

If you get one just share

May 16, 2022 at 9:01 pm

I’m Augustine okeyo it’s very nice kindly please I need attachment plant operator

July 24, 2023 at 7:01 am

It is so nice can I get one

March 31, 2024 at 8:30 am

I need for plumbing in grade 2

March 7, 2022 at 3:03 pm

The letter is good can I get one for Cosmetology

March 1, 2022 at 12:13 pm

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November 23, 2021 at 9:51 pm

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November 13, 2021 at 6:33 pm

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November 5, 2021 at 3:59 pm

Well I need one for certificate in plumbing please 🙏

September 24, 2021 at 9:25 am

I need one for plantopereter from Kenya institute of technology and building technology

August 24, 2021 at 7:20 am

Nice one I need one for certificate in Roads and construction

August 7, 2021 at 2:37 pm

I need for a social work being first year student applying industrial attachment in county government

March 30, 2021 at 7:40 pm

Well done, second year BSC construction technology and management need one for industrial training placement

March 13, 2021 at 4:33 pm

The letter is well and good. May I get industrial attachment letter for sectional studies .through my email

March 10, 2021 at 7:39 am

well written. I need one for degree in social work

March 4, 2021 at 4:10 pm

Can I get one for electrical and electronics engineering

February 14, 2021 at 11:33 am

Need one for first year diploma in catering and accommodation

February 10, 2021 at 8:20 pm

I need one for certificate in ICT year two

January 20, 2021 at 7:12 pm

I need for Firefighter in Airport

January 6, 2021 at 3:30 pm

Can I get 1 for marine engineering

November 3, 2020 at 5:15 pm

I really need this help urgently thank you so much

June 11, 2020 at 10:39 pm

Needed one for a diploma in nursing aid

May 27, 2020 at 5:40 pm

Thanks you for this I need one as mech engineering for grateful to company and also applied for job

March 22, 2020 at 12:02 pm

i need one for electronics and telecommunication industrial attachment for honors degree

March 15, 2020 at 8:00 am

I need one for a diploma in archives and records managemeñt

December 3, 2019 at 12:45 pm

i need one for diploma in human resource management second year

October 3, 2019 at 1:32 am

thank you that was helpful. I need one for information system

August 7, 2019 at 10:24 pm

i need one for diploma in catering and accommodation first year

August 4, 2019 at 8:45 pm

July 16, 2019 at 10:14 pm

Its really nice. I need that one for attachment in Diploma in Banking And Finance. Thanks

July 5, 2019 at 8:19 pm

I request for Agricultural engineering attachment

June 20, 2019 at 10:53 am

I need one for human resources management.

May 11, 2021 at 8:54 pm

I need one for one of the media houses

June 13, 2019 at 10:45 am

I need one for nutrition and diatetics being a second year applying the industrial attachment in the hospital

May 20, 2019 at 4:43 am

May 19, 2019 at 5:29 pm

I am Zambian teacher of computer studies pursuing a BA of Ict with education. Have found your Kenyan books and stuff to be of great value in my line work preparation and studies. Hence liking your page

February 9, 2019 at 3:55 pm

What about the one for completion of One year IT that should be submitted at school

January 20, 2019 at 4:00 pm

A good letter so far

December 29, 2020 at 12:10 am

Thank you so much That was helpful I need one in Bachelor’s degree in commerce ACCOUNTING OPTION..

October 25, 2021 at 2:03 pm

The letter is so nice can I get one for community health and development

February 2, 2024 at 7:55 pm

The latter is so nice, thanks for it I need one in 1 year trade test in electrical engineering

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10 Impressive Examples of Attachment Letters You Need to See

Are you feeling lost when it comes to writing your attachment letter? Fear not, as there are plenty of examples out there that you can use as a template and edit to fit your needs. Whether you’re applying for a new job, seeking an internship, or looking for a scholarship, the attachment letter plays a critical role in landing your dream opportunity.

A well-written attachment letter showcases your skills, experience, and qualifications that make you the ideal candidate for the job. It serves as an introduction to who you are and what you have to offer. Highlighting your strengths, accomplishments, and career goals can set you apart from the competition, making the hiring manager or scholarship committee take notice.

The good news is that there are numerous examples of well-crafted attachment letters available online. With a little bit of research, you can find templates that fit your needs and style. These examples can serve as a guide for crafting your letter and present you with ideas on how to structure it. Most importantly, they give you a starting point, so you don’t have to start from scratch.

So why waste time struggling to write your attachment letter from scratch? Utilize existing examples, tweak them to fit your specific needs, and make them your own. This is your chance to showcase your best self, so make sure you use this opportunity to the fullest.

The Best Structure for your Attachment Letters

Attachment letters can be quite daunting, especially when you are not sure how to structure them. However, a well-structured attachment letter can be the difference between getting the job or not. Here’s a breakdown of the best structure for your attachment letter.

1. Introduction: Start by introducing yourself and the purpose of your letter. This is where you get to explain why you are interested in the position and what inspired you to apply. Your introduction should be engaging and create interest from the hiring manager.

2. Experience: This is where you get to show off your skills, qualifications, and experience. Highlight your relevant work experience, education, and any other relevant qualifications. Use practical examples and data to showcase your strengths and relate them to the job requirements. Avoid generic phrases and clichés, as they lack substance and do not add value to your application.

3. Personal qualities: Hiring managers often want to know what personal qualities you possess that make you suitable for the position. Use this section to describe your personal qualities, including your key strengths, and explain how they can help you excel in the job. Be specific and provide examples to back up your claims.

4. Conclusion: This is the last section where you wrap up your cover letter and express gratitude for considering your application. End the letter with a call to action, encouraging the employer to contact you for an interview. Make sure to include your contact details and thank them for taking the time to read your application.

The best structure for your attachment letter should be clear, concise, and focused on the job requirements. Use a professional tone, avoid grammatical errors, and make sure to tailor your letter for the specific job you are applying for. By following this structure, you will increase your chances of getting noticed, shorten your job search, and ultimately land your dream job.

Sample Attachment Letters

Letter of recommendation for job application.

Dear Hiring Manager,

I am writing to recommend [Full Name] for [Position] at [Company]. As [Full Name]’s former supervisor at [Previous Company], I have observed firsthand their exceptional [Skill/Quality] in the workplace.

[Full Name] is a dedicated and hardworking individual who consistently exceeded expectations in their role at our company. They have strong interpersonal skills and are able to communicate effectively with colleagues and clients alike. Additionally, [Full Name]’s attention to detail and problem-solving abilities make them an asset in any team.

I strongly recommend [Full Name] for [Position] at [Company]. They would make an excellent addition to any organization and I am confident they will thrive in this role.

Thank you for considering my recommendation.

[Your Name]

Letter of recommendation for graduate school

Dear Admissions Committee,

I am writing to recommend [Full Name] for admission to your graduate program in [Field]. As [Full Name]’s professor in [Course], I have had the pleasure of witnessing their intellectual curiosity and academic excellence.

[Full Name] is a highly motivated individual with a passion for [Field]. They have consistently demonstrated exceptional critical thinking and problem-solving abilities, as well as strong writing and communication skills. Additionally, [Full Name]’s ability to collaborate effectively with peers makes them an excellent candidate for graduate studies.

I have no doubt that [Full Name] will excel in the program at your esteemed institution and will make meaningful contributions to the academic community. I strongly recommend [Full Name] for admission to your graduate program in [Field].

Thank you for your consideration.

Letter of recommendation for scholarship application

Dear Scholarship Committee,

I am delighted to write this letter of recommendation for [Full Name] in support of their application for the [Name of Scholarship]. As [Full Name]’s mentor and supervisor at [Organization/Institution], I can confidently attest to their outstanding academic and personal achievements.

[Full Name] is a highly motivated and intellectually curious individual who consistently demonstrates exceptional academic performance. They have also demonstrated a strong commitment to [Cause/Activity], as evidenced by their involvement in [Activity/Organization]. Additionally, [Full Name]’s ability to work independently and as part of a team makes them an asset to any organization.

I wholeheartedly recommend [Full Name] for the [Name of Scholarship]. This scholarship will enable [Full Name] to continue their academic pursuits and make an even greater impact in their community and beyond.

Letter of recommendation for internship

Dear Internship Program Director,

I am writing to recommend [Full Name] for [Type of Internship] at [Company]. As [Full Name]’s supervisor in [Department/Project], I have had the pleasure of witnessing their exceptional work ethic, intelligence, and dedication to their craft.

[Full Name] is a proactive and highly adaptable individual who can work well under pressure and tight deadlines. Their enthusiasm for [Field/Industry] and eagerness to learn new skills make them an asset to any organization. Throughout their tenure with our department, [Full Name] demonstrated proficiency in [Task/Project], [Task/Project], and [Task/Project].

I am confident that [Full Name] will make a valuable contribution to your program if given the opportunity to participate as [Type of Internship]. I highly recommend [Full Name] for this position.

Letter of recommendation for promotion

Dear [Manager’s Name],

I am writing in support of [Full Name]’s promotion in [Department/Division]. As [Full Name]’s supervisor for the past [Duration], I have closely observed their performance and contribution to our team.

[Full Name] has consistently demonstrated strong leadership, excellent work quality, and initiative in their role. They have a keen eye for detail, effectively communicate with colleagues, and are quick to identify problems and offer creative solutions. Throughout [Full Name]’s tenure, they have proven themselves to be an asset to our department.

I strongly recommend [Full Name] for promotion to [New Position]. [Full Name]’s skills, experience, and dedication make them an ideal candidate for this role and I am confident they will continue to thrive and excel in their work.

Letter of recommendation for volunteer program

Dear Volunteer Program Coordinator,

I am writing this letter to recommend [Full Name] for your volunteer program at [Organization/Institution]. As [Full Name]’s supervisor in [Project/Event], I have had the pleasure of witnessing their dedication and passion for service.

[Full Name] is a highly motivated and compassionate individual who consistently demonstrated excellence in their volunteer work. They have a strong sense of empathy and are able to connect with individuals from diverse backgrounds. Additionally, [Full Name]’s outstanding organizational and leadership skills make them an ideal candidate for volunteer opportunities that require strong coordination and management.

I enthusiastically recommend [Full Name] for your volunteer program. They have the qualities, skills, and values that make them a valuable asset to any organization that prioritizes service and social justice.

Letter of recommendation for colleague

Dear [Recipient’s Name],

I am writing to recommend my colleague and friend, [Full Name], for [Type of Recognition/Award]. As [Full Name]’s peer, I have had the privilege of working alongside them on several projects and in various capacities.

[Full Name] is an exceptional individual who embodies the values and qualities that make a true leader and mentor. They are reliable, responsible, and always willing to go the extra mile to support their colleagues. Their passion for [Field/Industry] is infectious and inspiring to everyone around them, and their ability to communicate complex ideas in a clear and concise manner is especially noteworthy.

I strongly recommend [Full Name] for [Type of Recognition/Award]. Their contributions and achievements in [Field/Industry] are deserving of this recognition, and I am confident that [Full Name] will continue to excel and make noteworthy contributions to the field.

Tips for Writing Effective Attachment Letters

Attachment letters, also known as cover letters, are an important tool in the job application process. They provide a brief overview of your qualifications and experiences, and highlight how they align with the requirements of the job you are applying for. To write an effective attachment letter, consider the following tips:

• Personalize your letter: Address the letter to the specific person responsible for hiring or reviewing applications. This shows that you have taken the time and effort to research the company and position, and makes your application stand out from generic ones.
• Start with a strong opening: Use a captivating introductory sentence to grab the reader’s attention and entice them to read on. Avoid using the same mundane phrases that many other applicants might use.
• Show, don’t tell: Instead of just stating that you are a “hard worker” or “team player,” provide specific examples that demonstrate these qualities. This shows that you have concrete experience and aren’t just using buzzwords to fill space.
• Be concise: Stick to a one-page letter and avoid using too much industry jargon or overly complex language. The person reading your letter likely has a stack of other applications to review, so a straightforward and concise letter is appreciated.

Another important aspect to consider is formatting and style. To ensure that your attachment letter is visually appealing and easy to read, consider the following:

• Keep it professional: Use a standard font, such as Times New Roman or Arial, and avoid using fonts that are difficult to read or too fancy. Additionally, use a neutral color scheme such as black or navy, and avoid bright or distracting colors.
• Use bullet points: Use bullet points to break up long paragraphs and make your letter more scannable. This is especially useful for highlighting key qualifications or experiences.
• Proofread: Before submitting your letter, review it carefully for typos, grammatical errors, and formatting issues. Consider having someone else look it over as well, as a fresh set of eyes can catch mistakes that you may have missed. An error-free letter shows attention to detail and professionalism.

By following these tips, you can write an effective attachment letter that showcases your skills and experiences and increases your chances of getting noticed by potential employers.

Example of Attachment Letters FAQs

What is an attachment letter.

An attachment letter is a formal document accompanying the main letter or email which includes additional documents or information.

Why do I need to write an attachment letter?

You may need to write an attachment letter to provide additional context, evidence or data that supports the main letter or email you are sending

What should be included in an attachment letter?

An attachment letter should include a clear description of the documents attached, why they are being included, and how they support the main letter or email being sent.

What are some tips for writing an effective attachment letter?

Some tips for writing an effective attachment letter include being clear and concise in your language, avoiding jargon or technical terms, and ensuring that the attached documents are relevant and easy to access.

Should I mention the attached documents in the main letter as well?

Yes, it is recommended to mention the attached documents in the main letter or email to ensure the recipient is aware of their existence and relevance.

What is the difference between an attachment letter and an enclosure letter?

An enclosure letter refers to a main document with additional pieces of supporting documents enclosed. An attachment letter is a separate document that is sent with the main letter or email that includes additional information or documents.

Is it necessary to provide physical copies of the attached documents?

Depends on the situation, it may or may not be necessary. You can send soft copies of the documents unless the recipient specifically requests for physical copies.

So, what now?

Well, now that we’ve covered a handful of examples of attachment letters, it’s time to put these tips to the test and write your own! Remember, an attachment letter is all about proving why you’re the best fit for the job and standing out from the crowd. So, make sure you take the time to tailor your letter to each position you apply for. We hope you’ve found these examples helpful, and thanks for reading! Be sure to check back with us soon for more career advice and tips on how to land your dream job.

Industrial Attachment Letter Sample: Tips and Examples to Kickstart Your Career Attachment Letter Sample: Tips and Templates How to Write an Excellent Attachment Letter: An Example of an Attachment Letter Effective Application Letter for Attachment Sample: Tips and Examples Top 10 Attachment Letter Sample Doc Templates for Your Next Job Application

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How to write an attachment letter (with samples)

Are you in the process of applying for an internship? You will need to submit a cover letter as part of your application, just as you would do when applying for a job. However, applying for internships is quite different, as chances are that you have limited or no experience and limited qualifications. The question of how to write an attachment letter without experience is one that most people applying for an internship have a hard time answering.

Fortunately, even without experience, you can still be able to write a great cover letter the employers. If you are wondering how to write an attachment letter or you're looking for a sample letter that will guide you on how to draft yours, this guide is meant for you.

READ ALSO: How to write an article review

Tips on how to write an attachment letter

So, how do you format your application? Which style of writing is acceptable when addressing a potential employer?

How to write an application letter for employment

1. Use a formal writing style

Even though you are not getting paid, an attachment is just as important as an actual job. Therefore, you should place the same importance when applying for an attachment position. You should thus write your attachment placement request in a formal style, just like you would with a job application or any other business letter. At no instant in the application should you use informal style (the kind you would use when writing a personal letter).

2. Make your cover letter unique

For some people, an internship application is the first instance they will be writing a formal letter. With little experience writing such a letter, combined with the limited experience and qualifications, some of them might be tempted to use a sample letter right off the internet, change a few details to personalise it, and then send it to their prospective employers.

How to write a resignation letter

You should, however, avoid this tactic if you are looking to make an impression on the employers and increase your chances of getting an attachment. Instead, you should craft your cover letter from scratch and make it as unique to you as possible. Make sure that the tone of the writing, education experiences, skills, and everything else you include in the application describes you – and not hundreds of other people.

On top of that, you should make your attachment request is unique to each company you are applying to. Therefore, instead of writing one letter and changing a few details (such as the company name) you should consider writing a separate letter for each company. You can achieve this by researching each and every company you are applying to, more so the department you are looking to be placed. You should then include the skills, abilities, experiences, and qualifications that would make you a valuable asset to the company.

How to write an expression of interest letter

3. Place emphasis on your academic experience

How do I write a cover letter with no experience and impress the employers? This is something that most people have a hard time figuring out when it comes to internship application. Fortunately, there are several ways you can impress employers, even with limited work experience. One of these ways is by placing emphasis on your academic experience, which will help to show employers that you have valuable skills.

Therefore, instead of just listing your academic qualifications, go deep and show how they make you a valuable prospective employee. For example, you can list academic projects you have worked on or led, academic competitions you have engaged in, and so on.

READ ALSO: Different styles used to write letters

When adding your academic experience, you should also list all experiences, even outside your field of study. For example, you can include short courses, online courses, education boot camps, and other experiences you have. These will help to show employers that you are determined to do more than just the bare minimum.

How to write a recommendation letter - format and best practices

4. Include your extracurricular experiences

Extracurricular experiences are another way you can be able to impress employers even with limited or no work experience. Therefore, you should include experiences such as sports participation, volunteer work, club membership, student government, university societies, art and music classes, hobbies such as photography, religious classes, paid and unpaid jobs (no matter how informal they were), and so on.

And just like with the academic experiences, you should do more than just listing them. Make sure you provide specific examples and explain how they make you a valuable prospective employee. For example, if listing debate club membership as an extracurricular activity, you can name debate competitions you participated in, how you contributed, and so on.

5. Include your skills and abilities

Skills and abilities are another way to impress employers when writing an attachment application letter. Good skills that can impress employers include communication skills, leadership skills, project management skills, computer skills, language skills, creative thinking skills, and so on.

When listing your skills and abilities, make sure to identify the strongest ones, and include the ones that will make you perfect for the company you are applying to. And just like with the other experiences, be sure to provide specific examples. For example, when listing leadership skills, you can mention the leadership roles you hold or have held in the past. You should also include certificates, awards, experiences, and other qualifications you have to support the skills you have listed

6. Proofread and edit the letter

Internship positions are usually very competitive, and as a result, employers have to use various methods to thin out the applicants. Any errors in your letter can thus result in you not getting the position you are applying for, regardless of how qualified you are. Therefore, before sending your letter, make sure that you thoroughly proofread it for any spelling and grammar mistakes it might have.

Other mistakes to look out for when proofreading and editing your letter include wordy sentences, complex phrases, and anything else that can make your letter hard to understand. In the end, your letter should be free of any grammatical errors, clear, brief, and to the point.

READ ALSO: How to write an official letter

What is the format of an attachment application letter?

Nowadays, most companies use online applications for both jobs and internship applications. In some of these cases, applications include forms that you only have to fill and submit. However, there are still companies that prefer the traditional letter writing style. And even where an online application is used, you might find some companies requiring you to upload a cover letter. In these cases, you will need to write a letter and get the format right – formal business letter format.

• Your name and address - Write your name, phone number, email address, and postal (or physical address) at the top right side of the page
• Business/employee name and adress - Write the business name and the contact person/department (where your application letter will be received) at the left side of the page – below your name and personal information.
• Salutation - salute the contact person, preferably with their name and in the format of “Dear Mr. X or Dear Mrs./Ms. Y”. Try researching the company you are applying to find the name of the contact person. In the event that you do not find the name, you can use the salutation “Dear Hiring Manager”. However, you should refrain from using “Dear Sir/Madam” and “To Whom It May Concern” as the former is very generic, while the latter might be taken to mean that you have no regards as to who receives your letter.
• Subject line – this is where you state the reason for the letter
• Introduction – start the letter with a brief introduction of yourself and why you are writing the letter (seeking internship position).
• Body - Provide information about your program of study and other relevant academic experiences that relate to the position. You should also provide your skills, abilities, and extracurricular activities that make you perfect for the position
• Conclusion – end the letter by thanking the hiring manager for their time. You can also include a contact number where you can be reached for interview scheduling.
• Signature – complete the letter by signing, followed by your name.

Attachment cover letter sample

[Applicant's Name ]

[Applicant's phone number]

[Applicant's email address]

[Applicant's address]

Mr./Mrs./Ms.

[Department/Position (for example, Human Resources Director)]

[Company Name]

[Company Address]

Dear Mr./Mrs./Ms. First and Last Name

RE: APPLICATION FOR A [insert number of months] MONTHS INTERNSHIP PLACEMENT

I am writing to apply for the [insert position] listed on your company’s careers website page.

My name is [John Smith] and I am an undergraduate student at [XYZ University]. I am currently in my third year, pursuing a [Bachelor’s of Science degree in Computer Science]. My curriculum is composed of modules like software engineering, database systems, network administration, computer systems security, and software implementations. I have also taken extra computer programming courses and can write programs in C++, Java, Python, and HTML language.

Last summer, I volunteered at [ABC academy’s computer programming summer boot camp], where I was involved in teaching high school students the basics of computer coding. Currently, I am currently working on a research project for the [XYZ University Computer Science Department].

I am a responsible, motivated, and quick-learning person, and can adapt easily to the culture of your company. I am also a great team player and have been involved in several group projects as part of my coursework.

I am confident that my academic background and my strong technical skills in computer programming will make me a great asset to your organisation. The internship position will also help me expand on my skills in the field of technology.

I have attached my resume and academic qualifications for review.

Thank you for consideration, and I look forward to hearing your response.

John Smith.

Not sure on how to write an attachment letter? The above tips, guidelines on the format, and the sample can guide you on how to create a good internship placement letter. Even with little or no experience, you can still be able to impress prospective employers and earn that internship placement you are seeking.

READ ALSO: How to write a request letter for a job vacancy

Source: TUKO.co.ke

How to Write an Attachment (or Cover) Letter

by Kimberlee Leonard

Published on 22 Jan 2019

An attachment letter, also referred to as a letter of internship, is a cover letter for students looking to build career experience, meet mentors and gain opportunities for post-education jobs. A student will outline their interest in an internship at a particular company. The internship market is highly competitive. Students must effectively sell their qualifications when writing an attachment letter to garner corporate attention.

Format the Letter 

An attachment letter is a business letter that follows standard business formatting guidelines. Choose a professional font such as Arial, Courier or Times New Roman. Make the font size at least 10, but 11 or 12 is preferred. Don't use fonts bigger than 12. Business letters use block formatting; a block is a section of information such as contact information or a new paragraph. All blocks are aligned on the left margin with no indentation of paragraphs. Pages have one-inch margins on all sides. Block formatting uses one line space between paragraph blocks.

Introduce Yourself 

The attachment letter introduces the student to the company's human resources division. Include a reference or subject line, such as "Re: Application for Research Attachment," in bold type above the body of the letter. Though not required, the reference line is highly recommended to get the letter to the right person faster.

Letter basics concisely state a student's major, minor and the year of study. Include any pertinent work or research experience. Specific skills, experiences or classes differentiate students with more skills than others. Note any other work experience that demonstrates professionalism or specific skills. Professional outside work might include part-time work at a bursar's office or a local bank. Think twice about including experience as a camp counselor or waitress in the letter, unless it directly relates to the sought internship.

Stand Out From the Crowd

There is a lot of competition for internships, which is similar to job market competition. Once you outline the contents of the letter, research the company and connect the dots for the human resources director. This means stating why you desire the internship. Express how you are the best candidate based on your level of education, specific skills and pertinent experience. Take the time to explain how the company's internship will build needed skills through practical implementation of studied theories.

Add Enclosures 

The attachment letter servers the same purpose as the job seeker's cover letter. Job seekers naturally include a resume as an enclosure with the cover letter. The same is true with attachment letters, giving more details about work history and education. Some applicants benefit from including a published article or a letter of recommendation – denote "Enclosures" under your name at the end.

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How To Email a Resume and Cover Letter Attachment

Ashley Nicole DeLeon / The Balance

Depending on the job for which you're applying, you may need to email your resume and cover letter to the hiring manager. That's often the case with smaller employers. For other employers, you'll apply online or via a job board.

What's the easiest way to attach your resume and cover letter to an email message? When you're asked to send a resume or cover letter via email, follow these steps to ensure you have correctly attached your documents, written an email explaining what you are sending and why, added your signature to the email, and included a subject line that will get your message opened and read by the recipient.

Key Takeaways

• Most employers request a Microsoft Word document or a PDF file of your resume. 
• It's easy to save your documents in the file format requested by an employer.
• When saving your documents, use your name as the file name.
• Include a subject line that states who you are and what job you are applying for in the email message.

Check the Employer's Instructions

When you apply for jobs via email , the employer may require you to send your resume and cover letter as an attachment to an email message. It's important to send your attachments correctly, to include all the information you need so your email message is opened and read, and to let the receiver know how they can contact you to schedule an interview.

What's most important is to follow the employer's instructions and send exactly what they have asked for in the format it's requested. If you don't, your message may end up in a spam or trash folder.

Save Your Cover Letter and Resume

When sending your cover letter and resume attachments, the first step is to save your resume as a PDF or a Word document . The job posting should specify how to send the attachment. This way, the receiver will get a copy of the resume in the original format.

If there aren't instructions on how to send your documents, submit your resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers, and it's easy to save the documents and add them as attachments to your email message.

You can either save your cover letter in document format or write it directly in the email message.

Save as a Word Document

If you have word processing software other than Microsoft Word, save your resume as a Word (.doc or .docx) document. File > Save As , should be an option in your program.

Save a Google Doc as a Word Document

If you don't have Microsoft Word, you can save a Word (.docx) version of a Google Doc. Select File > Download and choose Word Document (.docx).

How to Save as a PDF

Whether the employer requests a PDF file or you opt to send a PDF, here's how to convert a document file.

To save a Word document as a PDF:

• Select  File > Save As  in Microsoft Word.
• Select  PDF  from the  Format  drop-down menu.

To save a Google Doc as a PDF:

• Select  File > Download and choose  PDF Document .

Choose a Unique File Name

When saving your document, use your name as the file name , so the employer knows whose resume and cover letter it is, i.e., janedoeresume.doc and janedoecoverletter.doc.

Don't use "resume" as a file name, because it will be hard to differentiate your resume from those of the other applicants.

Include a Subject in the Email Message

The subject line is one of the most important parts of the email messages you send to apply for jobs. If you don't include one, your message may not even get opened. 

Your email message must include a subject line, and it should explain to the reader who you are and what job you are applying for. Be specific, so the recipient knows what he or she is receiving. Employers often hire for many positions at the same time, so include both your name and the job title.

Add a subject to the email message before you start writing it. That way, you won't forget to include it afterward.

Here's what to write:

Subject: Your Name - Job Title

If the employer requests additional information, like a job ID number, be sure to include that too.

Write an Email Message to Send With Your Resume

Once you have saved your resume and cover letter and they are ready to send, the next step is to write an email message to send with your documents.

First, open your email account. Then click on Message at the top left of the screen or click on File > New > Message .

You can either write your cover letter as part of the email message or send it as an attachment. Here's how:

Write Directly in the Email

You can either type your cover letter directly into the email message , copy and paste it from a word processing document, or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.

If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.

Be sure to follow the directions in the job posting for how to apply when sending your cover letter and resume or your application may not be considered.

Adding Your Signature To the Email

It is important to include an email signature with your contact information, so it's easy for hiring managers and recruiters to get in touch with you.

Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. If you have a LinkedIn profile , include it in your signature. Do the same with any other social media accounts you use for career and business purposes.

Sample Email Signature

Jared Harshbarner jared.harshbarner@email.com 617-123-3790 linkedin.com/in/jared.harshbarner

How To Add Your Signature

To add your signature to your email message, click on File > Insert > Signature , if you have a signature saved that you use for job searching. If you haven't created an email signature, type your contact information (name, email address, phone, LinkedIn) at the bottom of your message.

Attach Your Resume and Cover Letter to an Email Message

Once your email message is ready to send, you need to attach your resume and cover letter to your message:

Click on Insert > Attach File. Your email client will display a list of files in the default file folder of your computer. If your resume and cover letter are stored in a different folder, click on the appropriate folder.

Click to select the file you want to add to your email message , and then click on Insert to attach the document to your email message. Take the time to carefully proofread the message before you send it.

Before you click Send , send the message to yourself to be sure all the attachments come through, and your email message is perfect.

Send a copy of the message to yourself, as well as to the company, so you have a copy for your records. Add yourself as a Bcc (blind carbon copy) by clicking Bcc and adding your email address.

Then click Send , and your cover letter and your resume will be on their way to the employer.

Review a Sample Email Message

Here's a sample email message sent with resume and cover letter attachments to apply for a job.

Subject: Sarah Smith – Museum Docent

Dear Ms. Cooper,

I’m writing to apply for the summer docent program at the Museum of Local History.

I have extensive docent experience, having volunteered at both the Harbor Museum and ABC Art, and have led tours both as a student leader and a member of the town historical society. In addition, I’m a lifelong town resident and an enthusiastic amateur historian.

I’ve attached my cover letter and resume for your review. I hope you’ll contact me at your convenience to discuss the program and arrange an interview. Thank you for your time.

Sarah Smith sarah.smith@email.com 555-555-1234 linkedin.com/in/sarahsmith

Frequently Asked Questions (FAQs)

Is it better to send a word document or a pdf to apply for a job.

A PDF file retains the format of your resume and letter, so the recipient will see them as you wrote them when they open the file(s) you send. A Word document is easily read by the Applicant Tracking Systems (ATS) that employers use to manage job applications. What's most important is to follow the company's application guidelines.

How can I be sure my documents are formatted correctly?

Send a test message, and email your resume and cover letter to yourself before you send it to the employer. That way, you'll know your documents are formatted and attached correctly.

ZipJob. “ Resume PDF or Word: The Best File Format in 2022 ."

Google. " Create, View, or Download a File ."

Microsoft. " Save or Convert to PDF or XPS in Office Desktop Apps ."

Adobe. " How to Convert a Google Doc to a PDF ."

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How to Write an Impactful Industrial Attachment Letter: Tips, Format And Samples

Learn how to write an effective industrial attachment application letter and secure your dream internship. get expert tips and a step-by-step guide here..

What Is An Industrial Attachment Letters

Writing an industrial attachment letter: step-by-step guide, 1. use a formal format, 2. reference and opening paragraph, 3. body of the letter, 4. conclusion, 5. signature, crafting a winning industrial attachment letter: key tips, 1. personalize your letter, 2. emphasize your academic experience, 3. highlight extracurricular experiences, 4. showcase your skills and abilities, 5. proofread and edit, sample attachment letter.

• attachment letter
• cover letter example
• cover letter job application
• cover letter writing
• cover letter sample for job application
• cover letter job application sample
• cover letter example for job application

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Home » Blog » How To Write An Attachment Letter In 2024

How To Write An Attachment Letter In 2024

How To Write An Attachment Letter 2024 … Are you looking for a way to write an attachment letter? If yes, then this informative article is for you. You will be given detailed information on how to write an attachment letter.

Tips On How To Write An Attachment Letter

So, how do you format your application? Which style of writing is acceptable when addressing a potential employer?

1. Use A Formal Writing Style

Even though you are not getting paid, an attachment is just as important as an actual job. Therefore, you should place the same importance when applying for an attachment position. You should thus write your attachment placement request in a formal style, just like you would with a job application or any other business letter. At no instant in the application should you use an informal style (the kind you would use when writing a personal letter).

2. Make Your Cover Letter Unique

For some people, an internship application is the first instance they will be writing a formal letter. With little experience writing such a letter, combined with limited experience and qualifications, some of them might be tempted to use a sample letter right off the internet, change a few details to personalise it, and then send it to their prospective employers.

You should, however, avoid this tactic if you are looking to make an impression on employers and increase your chances of getting an attachment. Instead, you should craft your cover letter from scratch and make it as unique to you as possible.

Make sure that the tone of the writing, education experiences, skills, and everything else you include in the application describes you – and not hundreds of other people.

On top of that, you should make your attachment request is unique to each company you are applying to. Therefore, instead of writing one letter and changing a few details (such as the company name), you should consider writing a separate letter for each company.

You can achieve this by researching each and every company you are applying to, more so the department you are looking to be placed in. You should then include the skills, abilities, experiences, and qualifications that would make you a valuable asset to the company.

3. Place Emphasis On Your Academic Experience

How do I write a cover letter with no experience and impress the employers? This is something that most people have a hard time figuring out when it comes to internship applications.

Fortunately, there are several ways you can impress employers, even with limited work experience. One of these ways is by placing emphasis on your academic experience, which will help to show employers that you have valuable skills.

Therefore, instead of just listing your academic qualifications, go deep and show how they make you a valuable prospective employee. For example, you can list academic projects you have worked on or led, academic competitions you have engaged in, and so on.

When adding your academic experience, you should also list all experiences, even outside your field of study. For example, you can include short courses, online courses, education boot camps, and other experiences you have. These will help to show employers that you are determined to do more than just the bare minimum.

4. Include Your Extracurricular Experiences

Extracurricular experiences are another way you can be able to impress employers even with limited or no work experience. Therefore, you should include experiences such as sports participation, volunteer work, club membership, student government, university societies, art and music classes, hobbies such as photography, religious classes, paid and unpaid jobs (no matter how informal they were), and so on.

And just like with academic experiences, you should do more than just list them. Make sure you provide specific examples and explain how they make you a valuable prospective employee. For example, if listing debate club membership as an extracurricular activity, you can name debate competitions you participated in, how you contributed, and so on.

5. Include Your Skills And Abilities

Skills and abilities are another way to impress employers when writing an attachment application letter. Good skills that can impress employers include communication skills, leadership skills, project management skills, computer skills, language skills, creative thinking skills, and so on.

When listing your skills and abilities, make sure to identify the strongest ones, and include the ones that will make you perfect for the company you are applying to. And just like with the other experiences, be sure to provide specific examples.

For example, when listing leadership skills, you can mention the leadership roles you hold or have held in the past. You should also include certificates, awards, experiences, and other qualifications you have to support the skills you have listed

6. Proofread And Edit The Letter

Internship positions are usually very competitive, and as a result, employers have to use various methods to thin out the applicants. Any errors in your letter can thus result in you not getting the position you are applying for, regardless of how qualified you are. Therefore, before sending your letter, make sure that you thoroughly proofread it for any spelling and grammar mistakes it might have.

Other mistakes to look out for when proofreading and editing your letter include wordy sentences, complex phrases, and anything else that can make your letter hard to understand. In the end, your letter should be free of any grammatical errors, clear, brief, and to the point.

What Is The Format Of An Attachment Application Letter?

Nowadays, most companies use online applications for both job and internship applications. In some of these cases, applications include forms that you only have to fill out and submit. However, there are still companies that prefer the traditional letter-writing style.

And even where an online application is used, you might find some companies requiring you to upload a cover letter. In these cases, you will need to write a letter and get the format right – formal business letter format.

• Your Name And Address – Write your name, phone number, email address, and postal (or physical address) at the top right side of the page
• Business/Employee Name And Address – Write the business name and the contact person/department (where your application letter will be received) at the left side of the page – below your name and personal information.
• Salutation – Salute the contact person, preferably with their name and in the format of “Dear Mr. X or Dear Mrs./Ms. Y”. Try researching the company you are applying to find the name of the contact person. In the event that you do not find the name, you can use the salutation “Dear Hiring Manager”. However, you should refrain from using “Dear Sir/Madam” and “To Whom It May Concern” as the former is very generic; while the latter might be taken to mean that you have no regard as to who receives your letter.
• Subject Line – This is where you state the reason for the letter
• Introduction – Start the letter with a brief introduction of yourself and why you are writing the letter (seeking an internship position).
• Body – Provide information about your program of study and other relevant academic experiences that relate to the position. You should also provide your skills, abilities, and extracurricular activities that make you perfect for the position
• Conclusion – End the letter by thanking the hiring manager for their time. You can also include a contact number where you can be reached for interview scheduling.
• Signature – Complete the letter by signing, followed by your name.

Attachment Cover Letter Sample

[Applicant’s Name]

[Applicant’s phone number]

[Applicant’s email address]

[Applicant’s address]

Mr./Mrs./Ms.

[Department/Position (for example, Human Resources Director)]

[Company Name]

[Company Address]

Dear Mr./Mrs./Ms. First and Last Name

RE: APPLICATION FOR A [insert number of months] MONTHS INTERNSHIP PLACEMENT

I am writing to apply for the [insert position] listed on your company’s careers website page.

My name is [John Smith] and I am an undergraduate student at [XYZ University]. I am currently in my third year, pursuing a [Bachelor of Science degree in Computer Science]. My curriculum is composed of modules like software engineering, database systems, network administration, computer systems security, and software implementations. I have also taken extra computer programming courses and can write programs in C++, Java, Python, and HTML language.

Last summer, I volunteered at [ABC academy’s computer programming summer boot camp], where I was involved in teaching high school students the basics of computer coding. Currently, I am currently working on a research project for the [XYZ University Computer Science Department].

I am a responsible, motivated, and quick-learning person, and can adapt easily to the culture of your company. I am also a great team player and have been involved in several group projects as part of my coursework.

I am confident that my academic background and my strong technical skills in computer programming will make me a great asset to your organization. The internship position will also help me expand my skills in the field of technology.

I have attached my resume and academic qualifications for review.

Thank you for your consideration, and I look forward to hearing your response.

John Smith.

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How to Write an Effective Application Letter [with Example & Tips]

By Sheila Kravitz

11 min read

An application letter is a vital document in any job seeker’s arsenal, at the same level of importance as resumes and cover letters. It’s often an applicant’s first point of contact with recruiters and hiring managers .

So, how do you write an effective job application letter to highlight your skills and experience, capture the potential employer’s attention, and increase your chances of getting a job? These are the questions that we’re going to answer in this article while also giving you concrete examples and expert tips that’ll make your letter shine.

Without further ado, let’s jump right in!

Key Takeaways

An application letter is a document similar to a cover letter or a resume that job seekers submit when they are interested in a role .

The document is similar to a cover letter , and it should follow business letter formatting .

Before writing an application letter, you should research the company and read the job ad to find out which skills and qualifications are needed.

An introductory paragraph should be attention-grabbing , highlighting the amount of work experience you have and at least one highly impressive accomplishment.

The middle portion of the document should be all about your skills and achievements relevant to the job.

A call to action toward the end of the letter increases your chances of being invited for an interview.

What is a Job Application Letter?

A job application letter is a document that’s in many ways similar to a cover letter. It’s written and sent with the purpose of applying for a job . As such, it should convey valuable information about your skills, experience, and motivation for the role that you’re applying for.

However, while a cover letter is a supplementary document to a resume , a job application letter is typically a standalone document and should be sent without additional attachments. As a result, it needs to be longer and more detailed than a cover letter.

Still, an application letter should be a concise, one-page document that serves as an elevator pitch. Use it to get in touch with potential employers and make a lasting first impression that can secure you an interview and expedite the hiring process.

The Best Way to Format Your Job Application Letter

The best way to format your job application letter is to follow the business letter format and layout . This includes organizing the information in a specific way and ensuring that your document is visually clean.

Here’s how to arrange the information in your application letter:

Job Application Letter Format

Contact information

A formal salutation

A catchy introductory paragraph

The middle portion, with your skills and achievements

A closing paragraph with a call to action

A cordial letter closing with your sign-off

This is the optimal structure to follow when writing a job application letter, as it gives hiring managers the chance to see what they want to see exactly when they want to.

Now let’s see how you can create an impeccable layout for your application letter:

Job Application Letter Layout Guidelines

Your document should be one page long .

Choose an appropriate font for your application letter, like Calibri or Helvetica.

Set the font size between 10 and 12 pt.

Adjust margins to at least 1 inch on all sides.

Use 1.0 or 1.15 line spacing and insert an additional line between paragraphs.

Align text to the left or use justified alignment.

A Step-by-Step Guide to Writing a Perfect Application Letter

Let’s learn how to write an application letter for a job with a step-by-step guide that’ll show you how to craft every part of it.

#1. Research the Company

Researching the company is the first step before you even start writing your application letter . This is crucial, as your document has the best chance of garnering attention from hiring managers if it’s tailored and relevant to the position that you’re applying for.

That’s because every job is different, and even similar roles within the same industry require different sets of skills and experiences. By looking into the organization that you want to join, examining the job ad, and paying attention to the requirements, you’ll be able to pinpoint exactly what hiring managers and employers look for in candidates .

After that, you’ll be able to lean on those experiences, as well as the hard and soft skills that you know are necessary for the job. That’ll set you apart from other candidates with generic application letters that don’t entirely match the posted requirements.

#2. Write an Introduction

Writing a strong introductory paragraph is one of the most important steps in the process of crafting an application letter. It’s your way of grabbing the reader’s attention and persuading them to check out the rest of your document.

Hiring managers are busy professionals and sometimes merely skim through application letters , spending just a couple of seconds on each. That’s why you want the first few sentences to be as captivating as possible.

Use this paragraph to mention the position that you’re applying for, emphasize how much experience you have , and highlight one or two particularly notable accomplishments.

Here’s an example:

Introduction Example

I am writing to express my interest in the architect position at Sky Vision Inc., as advertised on your website. With more than 11 years of experience in residential design and project management, as well as a Global Award for Sustainable Architecture under my belt, I am confident that I’ll be able to contribute to your esteemed organization and lead your large-scale projects.

#3. Emphasize Your Skills & Achievements

Once you have the hiring manager’s attention, it’s time to impress them with your unique skills and achievements . Remember that the goal is to be as relevant as possible, so focus on those accomplishments that indicate how you are going to perform in their company should they hire you.

One of the best ways to make this part of your application letter pop is to use numbers for quantification . They add measurable value to your accomplishments, adding credibility to them and making them stand out in the eyes of hiring managers.

Let’s see that in an example:

Emphasize Skills & Achievements Example

I have a proven track record of handling more than 50 projects from inception to completion, within budget, and with no missed deadlines. One of my biggest accomplishments was carrying out a $35 million project and achieving a delivery time 13% faster than the industry standard.

#4. Say Why You’re a Good Fit for the Role

In addition to accentuating your skills and experience, you should stress that you’re the perfect person for the role you’re applying for. This builds on the summary of qualifications that you already talked about to show potential employers how they are going to benefit from hiring you .

To achieve this goal, you can point out the moments when your previous employers prospered from your work , such as how you helped them gain new clients, boost their revenue, improve their business, and more.

Why You’re a Good Fit for the Role Example

Exceptional skills in design software like AutoCAD and Revit, coupled with a commitment to green and user-centric architecture, garnered me a 96% user satisfaction rate and an increase in the company’s repeat business by 67%.

#5. Close Your Letter With a CTA

You should take the opportunity to include a call to action (CTA) toward the end of your application letter. A CTA is a marketing term describing something created to elicit a response .

In terms of an application letter, a CTA can be an invitation for hiring managers to contact you for a job interview . This one simple sentence can vastly improve your chances and secure you the next step in the hiring process.

Close the Letter With CTA Example

Thank you for your time. I would love the opportunity to discuss my qualifications over an interview and explain further how I could contribute to your organization.

Let’s put what we’ve learned into practice and check out a complete application letter example :

Application Letter Example

3 Tips for Crafting an Effective Job Application Letter

Let’s wrap it up with a couple of expert tips that’ll help you craft the best application letter for a job vacancy:

Job Application Letter Writing Tips

Show that you’re interested in the company. Mention something specific about the organization that you want to join that compelled you to apply to them in particular. That’ll set you apart from the competition, as it shows true passion and indicates that you’re already familiar with their work.

Address the reader by their name. Greeting the reader by their name creates a connection right from the get-go. It’s a great way to build rapport and show that you went the extra mile to research the company.

Write a new job application letter for every position. Don’t submit the same application letter every time you apply for a new job. Even slight modifications can still make your document look generic. For maximum chances with recruiters, your best bet is to write a new one every time.

Final Thoughts

Writing a strong application letter is a skill in and of itself. It represents a combination of research skills, communication skills , writing skills , attention to detail, and more. However, learning this ability is crucial, as it opens doors to invaluable opportunities and helps you move your career in the right direction.

Fortunately, learning to write this document is not that difficult once you understand the basics . The format and layout remain the same, regardless of the career or role that you’re applying for. One application letter sample works for any position; you just need to adapt it to suit your needs.

That’s why we’ve provided step-by-step instructions and a complete example of an application letter, arming you with all the knowledge you need. Best of luck getting the job of your dreams!

Application Letter FAQ

#1. when do you need a job application letter.

You need a job application letter when you’re applying for a role , and you want to stand out among the competition. This document serves as a testament to your skills and experience, and its goal is to portray you as a qualified candidate who’s perfect for the job.

#2. Is a letter of application the same as a cover letter?

A letter of application is not the same as a cover letter , but they share many similarities. The two documents have the same formatting, and both convey valuable information about your competence. However, a cover letter supplements your resume, while an application letter is a standalone and more comprehensive document.

#3. How do I write an application letter that stands out?

To write an application letter that stands out, focus on the skills and accomplishments that are relevant to the job that you’re applying for . Use an attention-grabbing introductory paragraph and include a call to action toward the end. Finally, leverage numbers to add measurable value to your achievements.

Create your cover letter once, use it everywhere

Letter Templates

sample application letter for industrial attachment

If you are a student or recent graduate looking for an industrial attachment opportunity, writing a compelling application letter is crucial. In this article, we provide seven sample application letters for industrial attachment, along with tips to help you craft your own letter.

An industrial attachment is a period of work experience that students undertake as part of their academic program. It gives students the opportunity to apply the knowledge and skills they have gained in the classroom to a real-world environment. Writing an application letter is essential to secure an attachment position, as it introduces you to the potential employer and highlights your qualifications and interest in the industry.

Below are seven sample application letters that you can use as a guide to create your own for your industrial attachment.

Application Letter for Industrial Attachment at a Manufacturing Company

Dear [Hiring Manager’s Name],

I am writing to express my interest in the industrial attachment position at [Company Name] that I found on your website. With [number of years] of experience in manufacturing, I am confident that I have the skills and knowledge to contribute to the success of your team.

During my academic program, I have gained experience in [relevant skills or courses] and have developed a strong work ethic and attention to detail. I am excited about the opportunity to apply my skills and further develop my knowledge in a real-world environment.

Thank you for considering my application. I look forward to the opportunity to contribute to your team.

[Your Name]

Application Letter for Industrial Attachment at a Construction Company

I am writing to apply for the industrial attachment position at [Company Name]. As a recent graduate with experience in [relevant courses or experience], I am excited about the opportunity to gain hands-on experience in the construction industry.

I am confident that I possess the skills and knowledge needed to contribute to your team, including [relevant skills or courses]. I am also eager to learn from your experienced professionals and further develop my knowledge in the field.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications with you further.

Application Letter for Industrial Attachment at a Marketing Agency

I am writing to apply for the industrial attachment position at [Company Name]. As a marketing student with a passion for creative problem-solving, I am confident that I have the skills and knowledge needed to excel in a real-world environment.

During my academic program, I have gained experience in [relevant courses or experience], and I am eager to apply my skills and knowledge to real-world marketing challenges. I believe that [Company Name]’s innovative approach and collaborative culture align with my values and career goals.

Thank you for your consideration. I would be honored to join your team and contribute to your continued success.

Application Letter for Industrial Attachment at a Technology Company

I am excited to apply for the industrial attachment position at [Company Name]. As a technology student with experience in [relevant courses or experience], I am eager to gain hands-on experience in a real-world environment.

During my academic program, I have developed strong skills in [relevant skills or courses], which I believe will enable me to contribute to your team’s success. I am also eager to learn from your team of experienced professionals and further develop my knowledge in the field.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Application Letter for Industrial Attachment at a Finance Company

I am writing to apply for the industrial attachment position at [Company Name]. As a finance student with experience in [relevant courses or experience], I am excited to gain hands-on experience in the finance industry.

I am confident that my strong analytical and problem-solving skills, as well as my attention to detail, make me a strong candidate for the position. I am also excited to learn from your team of experienced professionals and gain insight into the inner workings of the finance industry.

Thank you for considering my application. I look forward to the opportunity to contribute to your team’s success.

Application Letter for Industrial Attachment at a Non-Profit Organization

I am excited to apply for the industrial attachment position at [Company Name]. As a student with a passion for social justice and community outreach, I believe I am the perfect candidate for the position.

During my academic program, I have developed strong skills in [relevant skills or courses], and I am eager to apply those skills in a real-world environment. I am also excited to learn from your team of experienced professionals and gain valuable experience in the non-profit sector.

Thank you for considering my application. I would be honored to contribute to your team’s mission and make a positive impact on the community.

Tips for Writing an Effective Application Letter for Industrial Attachment

When writing an application letter for industrial attachment, there are several tips you should keep in mind to make your letter stand out:

• Research the company and tailor your letter to their needs and mission.
• Highlight your relevant skills and experiences.
• Be concise and to the point.
• Proofread carefully for grammar and spelling errors.
• Show enthusiasm and passion for the industry and the company.

Frequently Asked Questions

What should i include in my application letter for industrial attachment.

Your application letter should include your name and contact information, the name and contact information of the hiring manager, an introduction of yourself and your interest in the position, a summary of your relevant skills and experiences, and a closing statement thanking the hiring manager for their consideration.

How long should my application letter be?

Your application letter should be no more than one page long.

What should I avoid in my application letter?

You should avoid using overly formal language, generic introductions, and cliches. Also, avoid including irrelevant information or skills.

Should I attach my resume to my application letter?

Yes, you should attach a copy of your resume to your application letter.

How soon should I follow up after submitting my application letter?

You should follow up within one to two weeks after submitting your application letter.

What if I don’t have any relevant work experience?

If you don’t have any relevant work experience, focus on highlighting your academic achievements and relevant coursework or projects.

Writing an effective application letter for industrial attachment is essential to securing a position in your desired industry. By using the sample letters and tips provided in this article, you can create a compelling letter that showcases your qualifications and interest in the industry. Remember to tailor your letter to the company’s needs and show enthusiasm and passion for the position. Good luck!

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Application Letter for Attachment in Kenya + Sample

Last updated on October 15th, 2023 at 09:11 pm

Are you a student looking to gain practical experience in your field of study in Kenya?

An industrial attachment can provide you with valuable insights and hands-on learning opportunities.

However, to secure an attachment position in Kenya, you’ll need to write a compelling application letter.

In this guide, we’ll walk you through the process of crafting an effective application letter in Kenya that will grab the attention of potential employers.

Table of Contents

1. Crafting a Clear and Concise Subject Line

When composing your email, start with a subject line that captures the essence of your application. Keep it brief yet informative, so the recipient knows exactly what to expect.

For example, “Application for Attachment Position in [Company Name]” would work splendidly. It’s time to make a memorable first impression!

2. Introduce Yourself and Express Your Interest

In the body of your email, begin by introducing yourself and expressing your sincere interest in the attachment position.

Provide a brief overview of your educational background and any relevant work experience you have accumulated thus far.

Emphasize how your studies and previous engagements have prepared you for this opportunity.

3. Showcase Your Skills and Relevant Experience

This is your chance to shine!

Highlight your most notable skills and experiences that directly align with the requirements of the attachment position. Stand out from the crowd by conveying how your unique skill set will be an asset to the company.

Remember, humor can be an effective way to inject some personality into your letter. Just don’t overdo it; professionalism should always remain a priority.

4. Demonstrate Your Fit with the Company

Express your genuine interest in the company and explain why you believe it is the perfect fit for you.

Research the organization thoroughly and identify specific aspects that align with your goals and values. This demonstrates your dedication and shows that you’ve taken the time to understand their mission and work.

5. Request an Interview or Meeting

Now that you’ve captured their attention, it’s time to take the next step.

Politely request an interview or meeting to discuss your application further. This demonstrates your eagerness and provides an opportunity for them to learn more about you.

Be confident and enthusiastic, showcasing your willingness to contribute to their team’s success.

6. Proofread, Proofread, Proofread!

Before you hit that send button, ensure your email is free of grammatical errors and typos.

Take the time to carefully proofread your application to make a favorable impression. Silly mistakes can be distracting and may undermine your credibility.

So, give it one final read-through before you let it fly into the digital realm.

Example Application Request for an Attachment in Kenya:

Subject: Application for Attachment Position in [Company Name]

Dear [Name of Contact Person],

My name is [Your Name], and I am a third-year student at [University Name], pursuing a degree in [Degree Name]. I am thrilled to express my sincere interest in the attachment position advertised on your company’s website.

For ages, I’ve been an admirer of [Company Name]’s remarkable work, particularly in [Area of Interest]. The blend of innovation and creativity within your organization truly captivates me. Given my skills and experience in [Skills and Experience], I am confident that I can bring a fresh perspective to your team.

During my attachment, you can count on my unwavering dedication and enthusiasm for learning. I thrive in collaborative environments and believe in the power of teamwork. Together, we can achieve great heights and conquer the industrial realm!

I have attached my resume for your perusal, allowing you to delve further into my qualifications. Additionally, I’ve included a list of references who can vouch for my exceptional skills and unwavering commitment to excellence.

I eagerly await the opportunity to discuss my application in more depth. Should you have any queries or require further information, please do not hesitate to reach out to me.

Thank you kindly for considering my application. I look forward to the prospect of joining [Company Name] and contributing to its continued success.

Sincerely, [Your Name]

Applying for Industrial Attachment in Kenya: The General Steps

Now that you’ve mastered the art of crafting an impressive application letter, it’s time to dive into the overall process of applying for an industrial attachment.

While the specific requirements may vary based on your institution and industry, these general steps will help you navigate the application process with finesse.

• Check with your institution’s industrial attachment office for the application requirements and deadlines. They may require an application form, a letter of motivation, and your academic transcripts.
• Begin your search for potential attachment organizations. Tap into your network of friends, family, and lecturers for recommendations. Additionally, explore online job boards and company websites for attachment opportunities.
• Contact potential organizations to express your interest in their attachment program. Inquire about the duration, assigned tasks, and benefits of the attachment. Be proactive in showcasing your enthusiasm and eagerness to contribute.
• If you are invited for an interview, prepare diligently. Research the organization and industry trends, and rehearse your answers to common interview questions. Confidence is key!
• Upon receiving an attachment offer, accept it promptly and follow up with the organization to confirm the details. Express your gratitude for the opportunity and ask about any necessary preparations.

Additional Tips for Applying for Industrial Attachment:

• Start your application process early. Premier attachment opportunities fill up rapidly, so don’t procrastinate!
• Be proactive in your search. Don’t wait for organizations to approach you; instead, reach out to them and express your interest boldly.
• Market yourself effectively. Highlight your most relevant skills and experiences in your application materials and interviews.
• Maintain professionalism. Whether in your email communications or face-to-face interactions, be respectful and demonstrate your commitment to professionalism.

By following these steps and tips, you’ll be well on your way to securing an exciting and enriching industrial attachment in Kenya.

Embrace this opportunity to bridge the gap between theory and practice , paving the way for a successful future in your chosen field.

Application letter for attachment in procurement

Here is an application letter for attachment in procurement in Kenya:

Dear Mr./Ms. [Hiring Manager’s Last Name],

I am writing to express my interest in the procurement attachment position at [Company Name]. I am a third-year student at [University Name] majoring in procurement and supply chain management. I am eager to gain practical experience in the field and to learn from your team.

I have a strong academic background in procurement. I have taken courses in all aspects of procurement, including sourcing, contract management, and supplier relationship management. I have also completed several internships in procurement, where I gained hands-on experience in the day-to-day activities of a procurement department.

In addition to my academic and internship experience, I have a number of skills that would make me a valuable asset to your team. I am a highly organized and detail-oriented individual. I am also a quick learner and I am able to work independently and as part of a team. I am confident that I have the skills and knowledge necessary to succeed in this role.

I am eager to learn more about [Company Name] and the procurement industry. I am confident that I would be a valuable addition to your team. I am available for an attachment starting in [month] 2023.

Thank you for your time and consideration. I look forward to hearing from you soon.

Here are some tips for writing an application letter for an attachment in procurement:

• Start by introducing yourself and stating your interest in the position.
• Highlight your academic and internship experience in procurement.
• Discuss your skills and abilities that would make you a valuable asset to the company.
• Express your eagerness to learn more about the procurement industry and the company.
• Thank the hiring manager for their time and consideration.
• Proofread your letter carefully before submitting it.

Best of luck with your applications, and may your attachment be a remarkable learning journey!

I hope this comprehensive guide helps you navigate the process of writing an application letter for an attachment successfully.

Remember, be confident, let your personality shine through, and keep your eye on the prize—the perfect attachment opportunity!

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In this article, we will explore the key elements of an application letter for attachment in procurement in Kenya.

Understanding the Procurement Industry in Kenya

To effectively write an application letter for attachment in procurement in Kenya, it is essential to have a solid understanding of the industry. 

Procurement refers to the process of acquiring goods, services, and works for an organization, ensuring value for money and compliance with regulations. 

In Kenya, procurement plays a vital role in both the public and private sectors, contributing to economic growth and development. 

Familiarize yourself with the procurement process and the key sectors in Kenya to showcase your knowledge in the application letter.

Importance of Attachment in Procurement

Securing an attachment opportunity in procurement offers aspiring professionals a chance to gain practical experience and develop industry-specific skills. 

During your attachment, you will have the opportunity to work alongside experienced professionals, understand procurement operations, and contribute to real-world projects. 

Furthermore, attachment programs provide a platform to build a network of industry contacts, which can prove valuable for future career opportunities in Kenya’s procurement sector .

Crafting an Effective Application Letter

Addressing the letter.

Begin your application letter by addressing it to the appropriate person or organization. Conduct thorough research to identify the right contact person, ensuring that your letter reaches the intended recipient.

Highlighting academic qualifications

Clearly outline your academic qualifications and achievements relevant to procurement. 

Mention your degree or diploma, academic honors, and any specialized courses or certifications you have completed.

Expressing genuine interest

Demonstrate your passion and genuine interest in procurement by sharing experiences or activities that have fueled your desire to pursue a career in this field. 

Highlight any relevant projects, internships, or extracurricular activities that showcase your commitment.

Emphasizing transferable skills

Besides academic qualifications, focus on transferable skills that are valuable in the procurement industry, such as strong analytical abilities, attention to detail, negotiation skills, and the ability to work well in a team.

Structure and Format of an Application Letter

A well-structured application letter for attachment in procurement in Kenya is crucial to make a favorable impression. 

Follow this format to ensure professionalism:

• Introduction: Begin with a concise introduction, stating the purpose of the letter and expressing your interest in attachment in the procurement field.
• Self-introduction: Provide a brief introduction about yourself, including your name, educational background, and any relevant experiences or achievements.
• Relevant skills and qualifications: Highlight your academic qualifications, transferable skills, and any prior experiences that make you a suitable candidate for attachment in procurement.
• Knowledge of the organization: Demonstrate your knowledge of the company or organization you are applying to. Research their mission, values, and recent projects to show your genuine interest and align your application with their goals.
• Request for attachment opportunity: Clearly state your request for an attachment opportunity, specifying the desired duration and any specific areas of interest within procurement that you would like to explore.
• Professional closing: Conclude the letter professionally, expressing gratitude for the recipient’s time and consideration. Include your contact information for further communication.

Tips for Writing a Compelling Application Letter for Attachment in Procurement in Kenya

To make your application letter stand out, consider the following tips:

Research the company or organization

Before writing the letter, conduct thorough research on the company or organization to tailor your application to their specific needs and requirements.

Tailor the letter

Customize each application letter to fit the specific requirements of the attachment opportunity you are applying for. 

Highlight relevant skills, experiences, and qualifications that align with the organization’s needs.

Clear and concise language

Use clear and concise language to convey your ideas effectively. Avoid jargon or technical terms that may confuse the reader.

Demonstrate enthusiasm and passion

Let your passion for procurement shine through your writing. 

Showcase your enthusiasm and commitment to the field to capture the reader’s attention.

Proofread for errors

Proofread your application letter thoroughly to ensure it is free from grammar and spelling errors. 

A well-polished letter reflects your attention to detail and professionalism.

Application Letter For Attachment In Procurement Sample

Remember to personalize the application letter by highlighting your own experiences, qualifications, and interest in procurement.

Tailor the letter to match the specific requirements and objectives of the Procurement attachment position you are applying for.

Proofread your letter carefully for any errors or typos before submitting it. Best of luck with your application!

The application letter for attachment in procurement in Kenya serves as a gateway to secure valuable practical experience in the field. 

Remember to showcase your enthusiasm, align your skills with the organization’s needs, and convey your dedication to the procurement field. 

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