application letter for permanent position

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Temp to Permanent Employment Request Letter Sample

How to Apply for a Temp to Perm Transfer

The benefits of writing a request letter.

• What to Include in Your Letter

Job Transfer Request Letter Example

Contract to permanent position letter example.

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You've been working as a temporary employee, and you want to request a transfer to a permanent position. How can you make the request to your employer? What should you write in a letter requesting a transfer  to a permanent role?

Here's an example of a letter or email message used to apply for a transfer from a temporary position to a permanent one. Also review advice on what to include in your letter, and how to make the request to turn a contract or temp job into a permanent one.

Some employers have a streamlined process for temporary employees seeking a permanent role. With others, temporary workers may have to apply for the position through the same process as external candidates.

Check with your manager or human resources department to learn the guidelines and process for applying for permanent employment.

Company Policy

For some positions, you may need to formally apply for a permanent position. If that's the case, you'll most likely need to complete a formal job application and additional paperwork with human resources. 

Check the company website frequently so you're aware of available positions, and be prepared to apply when you find openings that are a good fit for your skills and experience.

Federal Jobs

If you are applying to a federal agency, be aware that temporary employees often do not have the status that a permanent federal employee has. Also, the organization may not be able to easily convert you to permanent. You may have to compete for your job with others who have preference due to previous federal employment or veteran status.    

You may have filled out forms to apply for the job already, but a letter to the supervisor who will be hiring the permanent employees is a good introduction.

It shows you are serious about the request. This is especially true if you have been employed as a temporary worker for a number of months.

What to Include in Your ​Letter

Always include your contact information, including email and personal phone as well as business extension, if applicable. You want to ensure your employer has multiple ways to contact you.

List how long you have been employed in the temporary or contract position with the company, including job titles and departments. Your current supervisor or the hiring supervisor may not be familiar with where you have worked within the company and the skills you have used. You can cite jobs where you used similar skills to show that you have more experience.

Impress upon the hiring supervisor that you have already developed experience with their company. You are already trained, which will save time and effort after being brought to permanent status. Showing the hiring manager your skills can help you transition from a temporary role to a permanent one .

Here's an example of a letter requesting a transfer to a permanent position with an employer. Download the permanent position request letter template (compatible with Google Docs and Word Online) or see below for more examples.

Job Transfer Letter - Temporary to Permanent Position (Text Version)

Jerry Lau 123 Main Street Anytown, CA 12345 555-555-5555 jerry.lau@email.com 

May 6, 2021

Melinda Greene Marketing Manager Bimbles 123 Business Rd. Business City, NY 54321

Dear Ms. Greene,

It was with great interest that I learned that HR will be accepting applications for a permanent full-time Sales Associate in the Young Men's Department. I have been employed as a temporary seasonal employee since November. I am very interested in staying on at Casy's in a permanent position. Please accept my resume for review and consideration.

Before moving to Anytown last spring, I worked as a Sales Associate at Bimbles in Bigville for three years. My experiences included customer service, inventory control, and merchandise display.

Working at Casy's has been very rewarding, and I would appreciate the opportunity to become a permanent employee. I feel that both my previous experience and the commitment I have shown as a temporary employee make me an excellent candidate for the open position.

Best Regards, 

Signature (hard copy letter)

This is an example of a contract to permanent position letter.

Edward Rodriguez 123 Main Street Anytown, CA 12345 555-555-5555 edward.rodriguez@email.com

Bradford Janning Marketing Manager ABCD Company 123 Business Rd. Business City, NY 54321

Dear Mr. Janning, 

As you are aware, I have been a contract worker for the ABCD Company for the last two years. I am very interested in the permanent marketing position that was recently listed on the company website.

Before moving to Anytown last spring, I worked in marketing for Amadorn Associates, where I was responsible for digital, print, and social media for the corporation. In a role similar to the posted position, I performed market research, analysis, and reporting to assess the success of our campaigns.

Working at ABCD has been rewarding, both professionally and personally, and I would appreciate the opportunity to become a permanent employee. I feel that my previous experience and the commitment I have shown as a contractor make me an excellent candidate for the open position.

I have attached my resume for your review and consideration.

If I can provide any further information, please let me know.

Best Regards,

Edward Rodriguez

USAJOBS.gov. " Federal Employees ." Accessed May 6, 2021.

USAJOBS.gov. " Veterans' Preference ." Accessed May 6, 2021.

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• If you are writing a letter to get a raise or a promotion, make a humble request. Your tone should not sound like a demand. State your qualifications and then make a reasonable request. You should back up your application by writing about your performance and achievements only.
• Start your letter by writing why you think you are qualified to receive a raise or a promotion. Stating your achievements and good performance will add substance to your request.
• Request a raise, promotion or a salary and responsibility review. Your tone should be respectful.
• Finally, express your gratitude to the reader for considering your request.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

For just over a month now, I have been assigned as the Officer-in-Charge for the Human Resource Department, after the resignation of Ms. Lily Album. It is my belief that I have performed well and to the expectations of the administration and would like to request that you give me an opportunity to hold the position permanently. I will be submitting a formal application letter alongside a copy of my updated resume and hope that you will be kind enough to consider my request. Thank you.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Letter example to request for permanent position.

Further things to consider when writing request letters to management

Request Letters

Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request. When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.

Letters to Management

Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person. Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.

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Letter Templates & Example

Permanent Employment Letter Sample: Tips for Writing a Professional and Effective Document

Are you in the midst of drafting a permanent employment letter for your newest hire? Look no further! We’ve compiled a variety of permanent employment letter samples that you can use as a starting point. From congratulatory statements to detailed job descriptions, we’ve got you covered. Whether you’re a seasoned HR manager or a small business owner, our easy-to-use templates will allow you to create a personalized letter that meets your specific needs. So why waste time reinventing the wheel? Check out our permanent employment letter sample collection today and get started on crafting the perfect letter for your valuable employee. Happy writing!

The Best Structure for a Permanent Employment Letter Sample

Are you looking to write a permanent employment letter sample? It’s important to get the structure right to make a good impression on your new employee. Here are some tips to help you get started.

Opening Paragraph

Start with a clear and concise opening paragraph that sets the tone for the letter. Use this section to introduce yourself or the company, and provide some background information about the position and the offer. You can also include congratulations and express your enthusiasm for having the person join your team. Here’s an example:

Dear [Employee Name],

I am pleased to offer you the position of [Job Title] with [Company Name]. On behalf of our company, I would like to congratulate you and express our excitement about having you join our team. Your experience, skills, and enthusiasm make you an excellent fit for our organization, and we look forward to working with you!

Job Description and Responsibilities

Next, provide a clear and detailed job description that outlines the employee’s responsibilities and expected duties. You can use bullet points or numbered lists to make it easy to read and understand. Be specific about the expected work hours, work location, and any other relevant information that the employee needs to know. Here’s an example:

You will be responsible for the following:

• Manage customer accounts and ensure timely delivery of products
• Collaborate with cross-functional teams to develop new product ideas
• Create and maintain project schedules and budgets
• Ensure compliance with all company policies and procedures

Compensation and Benefits

Compensation and benefits are an important part of any job offer letter. Make sure to clearly define the salary, bonuses, and any other benefits that the employee is entitled to. Be sure to mention any health, dental, or other insurance benefits, as well as retirement and vacation benefits. Here’s an example:

You will receive an annual salary of $75,000, paid on a bi-weekly basis. In addition, you will be eligible for an annual bonus of up to 10% of your salary based on your performance. We offer a full range of health, dental, and vision insurance benefits, as well as a 401(k) retirement plan and two weeks of paid vacation per year.

Closing Paragraph

Finally, close the letter with a strong and positive statement that encourages the employee to accept the offer and reiterates your excitement about having them join the team. Include instructions on how to accept the offer and any other relevant details that the employee needs to know. Here’s an example:

We hope that you will accept this job offer and become a valuable member of our team. To accept, please sign and return the enclosed agreement by [Date]. Should you have any questions or concerns, please do not hesitate to contact us. Once again, congratulations and welcome aboard!

[Your Name]

By following these tips, you can create a clear and concise permanent employment letter sample that sets expectations and makes a great first impression on your new employee. Happy writing!

Permanent Employment Letter Samples

Recommendation for permanent employment.

Dear [Employer Name],

I am writing to recommend [Employee Name] for permanent employment at [Company Name]. During their tenure as a temporary employee, [Employee Name] consistently demonstrated exceptional work ethic, attention to detail, and ability to work collaboratively with team members. They are a quick learner and take initiative to seek out new opportunities to contribute to the company. Their positive attitude and dedication to their work make them an asset to any team.

I believe that [Employee Name] would make an excellent addition to [Company Name] and thrive in a permanent role. They have a strong commitment to the company’s mission and values and have shown a willingness to take on new challenges. I am confident that they will continue to exceed expectations and make valuable contributions to your team.

Thank you for considering [Employee Name] for permanent employment.

Permanent Employment Offer

I am pleased to offer you permanent employment at [Company Name]. During your time as a temporary employee, you have consistently demonstrated exceptional work ethic, dedication, and strong teamwork skills. We have been impressed with your ability to learn quickly and take on new responsibilities.

We believe that you would be an excellent addition to our team and we value the contributions that you have already made to our company. As a permanent employee, you will be eligible for our comprehensive benefits package and opportunities for professional growth and development.

Please let us know if you have any questions or concerns regarding this offer. We look forward to welcoming you as a permanent member of our team.

[Employer Name]

Permanent Employment for a Remote Worker

We are pleased to offer you permanent employment as a remote worker at [Company Name]. As a temporary remote worker, you have demonstrated exceptional work ethic, strong communication skills, and an ability to work independently.

We believe that you would make an excellent addition to our remote team and value the contribution that you have already made to our company. As a permanent remote worker, you will be eligible for our comprehensive benefits package and opportunities for professional growth and development.

Please let us know if you have any questions or concerns regarding this offer. We look forward to continuing to work with you as a permanent member of our remote team.

Permanent Employment for a Seasonal Worker

I am writing to offer you permanent employment at [Company Name] following your successful completion of a seasonal contract. During your time as a seasonal worker, you demonstrated exceptional work ethic, dedication, and a willingness to take on new responsibilities.

We believe that you would be an excellent addition to our team and value the contributions that you have already made to our company. As a permanent employee, you will be eligible for our comprehensive benefits package and opportunities for professional growth and development.

Permanent Employment for an Intern

I am pleased to offer you permanent employment at [Company Name] following your successful completion of an internship program. During your time as an intern, you demonstrated exceptional work ethic, dedication, and an eagerness to learn.

We believe that you would make an excellent addition to our team and value the contributions that you have already made to our company. As a permanent employee, you will be eligible for our comprehensive benefits package and opportunities for professional growth and development.

Please let us know if you have any questions or concerns regarding this offer. We look forward to continuing to work with you as a permanent member of our team.

Permanent Employment for a Contractor

I am writing to offer you permanent employment at [Company Name] following the successful completion of your contract. During your time as a contractor, you demonstrated exceptional work ethic, dedication, and a willingness to go above and beyond to meet deadlines and exceed expectations.

Permanent Employment for a Freelancer

I am pleased to offer you permanent employment at [Company Name] following your successful completion of freelance projects. During your time as a freelancer, you demonstrated exceptional work ethic, attention to detail, and strong communication skills.

Tips for Writing a Permanent Employment Letter Sample

When writing a permanent employment letter, it is essential to ensure that it is clear, concise, and professional. Below are some tips that can help you write an employment letter that will successfully persuade the recipient to take the job.

Start With a Clear Opening

The opening paragraph of the employment letter should be clear and straightforward, stating the purpose of the letter, and identifying the individual the letter is addressed to. For instance, it could start with the following statement, “I am writing to confirm that [Employee Name] has been employed by [Company Name] in the position of [Job Title] effective [Date of employment].” This type of opening paragraph is clear, concise, and tells the recipient what the letter is all about.

Explain the Employee’s Duties and Responsibilities

The employment letter sample should provide specific details about the job position, including the duties, responsibilities, and expected outcomes. This includes outlining the expected work hours, specific roles the employee will take, and any other requisite information related to the job. Ensure you are providing accurate information in the job description to avoid future misunderstandings.

Include the Salary Details and Benefits

The employment letter should clearly outline the salary details and benefits that the employee will receive. This includes the employee’s base salary, any bonuses or incentives, vacation days, health benefits, life insurance, 401(k), and other benefits. Providing this information upfront will avoid any confusion or misunderstanding in the future.

Include a Clear Statement of At-Will Employment

It is essential to clearly indicate that the employee is being employed at-will, meaning that the employee can be terminated at any time and for any reason. This protects the employer from a breach of contract lawsuit. However, the at-will employment clause should still adhere to the laws of the jurisdiction in which the employee will be working.

End With a Professional Closing Statement

The closing statement should be professional and reiterate the employer’s excitement about the employee’s upcoming role in the company. It should state the employer’s contact information for any necessary correspondence. A final statement could be, “Please signify that you accept the terms of this offer by signing below, and returning one copy of the letter to us by [date].”

By following these tips, you can write a permanent employment letter that is professional, clear, and concise. Remember to provide accurate information, including job details, benefits, and a clear statement of at-will employment. Finally, end with a professional closing statement and provide your contract information for possible correspondence with the employee.

Permanent Employment Letter Sample FAQs What is a permanent employment letter?

A permanent employment letter is a document given by an employer to their employee confirming the permanent status of their employment and outlining the terms and conditions of their employment.

What should be included in a permanent employment letter?

A permanent employment letter should include the employee’s start date, job title, job description, salary, benefits, vacation time, sick leave, and any other relevant details related to their employment.

How does a permanent employment letter differ from a contract?

A permanent employment letter outlines the terms and conditions of an employee’s permanent employment, whereas a contract is a legally binding agreement between an employer and employee that includes terms and conditions as well as legal ramifications for both parties.

Can a permanent employment letter be used as proof of employment?

Yes, a permanent employment letter can be used as proof of employment for various purposes such as applying for a loan or a visa.

What should I do if I don’t agree with the terms outlined in my permanent employment letter?

If you don’t agree with the terms outlined in your permanent employment letter, you should discuss your concerns with your employer and try to come to a mutually agreeable solution.

Is a permanent employment letter legally binding?

Yes, a permanent employment letter is a legally binding document that outlines the terms and conditions of an employee’s permanent employment.

Can my employer change the terms outlined in my permanent employment letter?

Your employer can only change the terms outlined in your permanent employment letter if both parties agree to the changes and the changes are documented in writing.

Say Goodbye to Job Insecurity with Permanent Employment

Well, there you have it! A sample permanent employment letter that you can use to secure your employment for the long haul. Having a permanent job means less stress and more stability in your career. So why wait? Use our sample as a guide and take the first step to securing your future today! Thank YOU for taking the time to read our article and we hope to have you back on our site soon. Happy job hunting!

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How to Draft a Letter for Permanent Employment

by Ruth Mayhew

Published on 8 Nov 2018

Accepting a temporary job with the company often is the best way to get your foot in the door. Working in a temporary role gives you an opportunity to demonstrate your skills and potential. But when your temporary stint ends and your supervisor hasn't talked to you about joining the company as a full-time, permanent employee, show the initiative and ask for what you want, which is more than temporary work. Don't just stop by your supervisor's office and mention that you want to become a regular employee. Write a letter that explains the reason why you are a good fit for a larger role with the company.

Permanent Versus Regular or Full-Time Employment

The vast majority of companies are at-will employers, meaning that either you or the company can sever the employment relationship at will, with or without notice or reason, provided the employer doesn't act in a discriminatory manner when it terminates an employee. The term "permanent employment" generally means that you have an employment contract and that your tenure with the company isn't at will. Before you draft your letter requesting the company offer you a permanent job, make sure you're using the correct terminology.

Assuming you work for an at-will employer and that you aren't asking for an employment contract, ask the company to change your status from temporary employment to regular employment. Demonstrating your knowledge of temporary versus regular employment is an important factor when you are asking to change your employment status. Sometimes the difference between temporary employment and regular employment is work schedule, pay and benefits.

Set the Right Tone

In the first paragraph, explain why you are writing to the human resources department and your supervisor. Many companies give hiring authority to both the HR department and the hiring manager, who likely is your supervisor. For example, in your introductory paragraph, you could write, "Thank you for the opportunity to work in the ABC Company sales department during this holiday season. While I accepted a temporary position with the understanding that my employment would end when the busy shopping season comes to a close, the purpose of this letter is to request a change from temporary employment to a full-time, regular position."

Determine the Proper Way to Ask

Regardless of the reason why you want to move from temporary to regular employment, determine the proper way to ask and research the company's vacancies to ensure your request is appropriate and timely. If the company is recruiting for full-time, regular employees, you might have a good shot at moving out of your temporary role to a regular job. Begin your second paragraph by stating what you believe is the company's need for an additional regular employee. It could be an advertisement or what you have observed as an overwhelming need for staff in your department.

"During my time with ABC Company as a temporary employee, I have observed that the customers who started shopping here at the beginning of the holiday season have continued shopping well beyond the busy season, and there often are just a few employees available to assist those customers. For this reason, I would like your consideration for a full-time, regular position with ABC Company."

State Why the Company Should Hire You

Consider this much like a cover letter from an external applicant – describe your qualifications and skills, and articulate why you are a suitable candidate. Add to that how the company stands to benefit from hiring you. As a temporary employee, you acquired knowledge of company policies and practices, you have already completed job training for this role and you have been performing this job successfully for quite some time. The advantage you have over external applicants is that you understand how the company operates and you have the institutional knowledge that external applicants do not. Phrase it so that you explain how the company benefits from hiring you and don't make it all about you.

"In addition to my proven relationship-building skills with customers and my knowledge of ABC Company products, I have a thorough understanding of the company's policies, practices and processes. My orientation and ramp-up time would be minimal, which saves company time and money by hiring me instead of an external candidate."

The Emotional Appeal

The benefit of regular employment might be moving to the company's regular pay scale, as well as benefits such as health insurance coverage, paid time off and perhaps an opportunity for career advancement. Chances are that you want a regular position for more than just the benefits. Assuming that is true, explain how much you enjoy the company and being part of the team.

"In addition to my skills, qualifications and institutional knowledge, I truly enjoy my job with ABC Company. I get a great deal of satisfaction both from working with ABC customers and collaborating with my co-workers. Moreover, the company's principles and ethics are aligned with my own. I would be delighted if you would consider my request to become a regular, full-time employee."

Remember to Follow Up

Deliver original, signed copies of your letter to the HR department and to your supervisor. Follow up within a week to ask if they will schedule a meeting with you to talk about the possibility of coming onboard as a regular employee. Expect this meeting to be conducted as an interview, therefore, bring copies of your resume and your letter with you so you can articulate in a face-to-face meeting why you want to become a regular employee.

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Temporary to permanent cover letter example.

If you are looking to apply for a job that is temporary to permanent then you will need to prove yourself during the temporary period to ensure that the company want you to be a permanent member of their team. It is similar to a probationary period except you are on a temporary contract with an end date.

Businesses use temporary to permanent roles to allow themselves and the employee to settle into a specific role and to see if it suits both parties. It allows the company a bit more flexibility if the role is not suited or does not work out.

If you are keen to write your cover letter for this type of role, please see the below example which you can use as a guide.

Mr. A. Employee 1, My House Any Street This Town PO57 3DE

Mrs. A. Manager

The Company Employment Street That Town PO57 3DE

Dear Sir/Madam,

Application for the temporary to a permanent role of NAME OF POSITION

I would like to be considered for the role of NAME OF POSITION that you have been advertising WHERE and WHEN. Please find enclosed my up to date CV detailing my skills and experiences.

I am currently working in a temporary role doing WHAT and my current contract is coming to an end and I am seeking a more long term career and this temporary to a permanent role that you have got advertised is what I am looking for.

I have been working as NAME and focus on the relevant aspects of your skills and experiences in relation to what the company are looking for.

Having done some research into your company, I am very interested in this role and the vision you have for the future and I would very much like the opportunity to discuss this with you further.

Thank you for taking the time to read my application, I look forward to hearing from you in due course.

Yours sincerely

NAME SURNAME

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How to Make a Letter Requesting a Full Time Position

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Should I Send Another Follow Up Letter to a Potential Employer?

Sample letter asking why i was not hired, how to make amends if you left a job on bad terms.

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If you've decided that t's time to transition from freelancing or contract work to a full-time position, don't assume that you must start a job search from scratch. Consider approaching your primary contact, or contacts, at one or more of your current clients. He may be receptive to bringing you on as a full-time team member.

Assess Your Situation

Before making your request, assess your position so that you can make a good case for someone who might hire you as a full-time employee. Things to consider include:

• Open positions: Review notices about current openings within the company. Knowledge of a specific job within the company can help you focus your request.
• Company culture and industry trends: Employment trends are constantly evolving. In some industries, certain jobs are more likely than not to be freelance or contract positions. If your role is typically performed on a freelance or contract basis, getting a full-time position may be a challenge.  
• Your performance: Do you have a strong track record of producing quality work? If you aren't sure, take some time to reevaluate and improve your performance before making your pitch.
• Your credentials and skills: If you've been working primarily on a per-project basis, your client may not be familiar with your range of skills, experience and credentials. For example, if you have been primarily offering graphic design services to the client but you also have an MBA with management experience, you'll want to let your contact know about these credentials and skills in your letter.
• Appropriate compensation: Although you won't mention salary numbers in your initial letter, it's wise to be prepared to answer questions about what you would expect as far as compensation. 

Begin your letter with a direct request regarding moving into a full-time position. Doing so demonstrates respect for your contact's time and also makes your intentions and desires clear.

I have very much appreciated the opportunity to work with Jones & Associates over the past six months and I look forward to continuing to do so. I'm reaching out today because I am interested in transitioning to a full-time position, from my current status as a freelancer. If there is an opportunity to do so now, or in the near future, I'd like to meet with you to explore this possibility.

Make Your Case

After making your request, it's time to demonstrate why hiring you would benefit the company. Keep in mind that although you may enjoy a congenial relationship with your contact, she may not know a lot about your background and work experience. This is particularly true if you work mostly from home.

As you know, my work on the company's website has had a direct impact on increased revenues as well as on SEO rankings. Web-based sales increased 17 percent since I revamped the web design, and we've finally been able to see our listing make the first page of Google.

Susan, I believe that I can do even more with our web presence, particularly if I'm able to devote myself full-time to online development for Jones & Associates. I'm not sure if we have discussed this, but I hold an MBA in organizational management from Loyola University and have worked for five years as web development lead at Kramer & Sons. During that time, I managed a team of 12 people and was credited by the company owners for increasing the value of the business so that they were able to eventually sell it for 20 percent more than they had expected to receive.

I understand that many companies are outsourcing their web development projects to freelancers and third-party companies. However, I'm taking this chance to ask for full-time employment because of my high regard for Jones & Associates and the relationships that I formed here. I am confident that my working in house full-time would greatly improve our already strong online brand.

Call to Action

End of the letter with a call to action, something that you would like your boss to do in response to your request. In most cases, this means getting in touch so that you can meet in person.

I'm hoping that you and I can get together to discuss the possibility of my coming on board to work full time with your team. I will be in the office next Wednesday from 9 to 3, and then on Friday from 2 to 5. I can make myself available pretty much any time, however, during the next couple of weeks. Please let me know what might be a good time for you.

• Fast Company: How Do I Talk To My Boss About Getting Hired On As Full-Time Staff?

Lainie Petersen is a full-time freelance writer living in Chicago. She holds a master’s degree in library and information science from Dominican university and spent many years working in the publishing, media and education industries. Her writing focuses on business, career and personal finance issues. Her work appears on a variety of sites, including MoneyCrashers, Chron, GoBankingRates and 8th & Walton News Now.

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• 1 How to Write a Reinstatement Letter
• 2 How to Write a Letter Requesting a Future Job Opening
• 3 How to Make Contact With an Old Boss for a New Job
• 4 How to Inquire About a Job Opening

Letter Templates

sample application letter for permanent position in government

If you are looking to apply for a permanent position in the government, you will need to submit a well-crafted application letter. A good application letter can help you stand out from other applicants and increase your chances of getting the job. In this article, we will provide you with samples of application letters for different situations and provide tips on how to create an effective letter.

Here are samples of application letters for permanent positions in the government that you can use as a guide. You can edit them as needed to fit your situation and qualifications.

The application letter is an important part of the job application process. It is your opportunity to showcase your skills, qualifications, and experience and convince the employer to invite you for an interview. A well-written letter should be concise, clear, and tailored to the job requirements.

To make the process of writing an application letter easier for you, we have created several samples that you can use as a guide. You can customize these letters to reflect your own experience, qualifications, and achievements.

Each sample includes a greeting, a letter body, and a complimentary close. Make sure you read through each sample carefully and use the appropriate one for your situation.

Sample Application Letters

Application letter for administrative officer.

Greeting: Dear Hiring Manager,

Letter Body: I am writing to express my interest in the Administrative Officer position at your agency. With over five years of experience in administrative support, I am confident in my ability to make a valuable contribution to your team. I possess excellent communication skills, strong attention to detail, and a proactive approach to problem-solving. Additionally, I have a proven track record of successfully managing multiple tasks and projects simultaneously.

Complimentary Close: Thank you for your time and consideration. I look forward to hearing from you soon.

Application Letter for Human Resources Manager

Greeting: Dear Recruitment Manager,

Letter Body: I am excited to apply for the Human Resources Manager position at your agency. With over ten years of experience in Human Resources, I have a solid understanding of HR processes and procedures, as well as a proven track record of managing a wide range of HR functions. I am a strategic thinker with excellent communication and interpersonal skills, and I am passionate about creating a positive and productive workplace culture.

Complimentary Close: Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Application Letter for IT Specialist

Greeting: Dear IT Director,

Letter Body: I am writing to apply for the IT Specialist position at your agency. With over five years of experience in IT support and a degree in Computer Science, I am confident in my ability to provide technical support and solutions to your team. I possess strong analytical and troubleshooting skills, as well as experience in network infrastructure, software development, and database management.

Complimentary Close: Thank you for your time and consideration. I look forward to the opportunity to discuss my qualifications further.

Application Letter for Public Relations Officer

Greeting: Dear Public Affairs Manager,

Letter Body: I am writing to express my interest in the Public Relations Officer position at your agency. With a degree in Public Relations and over five years of experience in PR, I have a strong understanding of media relations, strategic communication, and crisis management. I possess excellent writing and presentation skills, as well as experience in managing social media accounts and events planning.

Complimentary Close: Thank you for considering my application. I look forward to the opportunity to contribute my skills and experience to your team.

Application Letter for Accountant

Greeting: Dear Chief Financial Officer,

Letter Body: I am excited to apply for the Accountant position at your agency. With over seven years of experience in accounting and a CPA certification, I possess a strong understanding of financial management, tax regulations, and auditing procedures. I am detail-oriented, analytical, and have a proven track record of successfully managing accounts and budgets.

Complimentary Close: Thank you for your time and consideration. I look forward to the opportunity to contribute my skills and experience to your team.

Application Letter for Legal Officer

Greeting: Dear General Counsel,

Letter Body: I am writing to apply for the Legal Officer position at your agency. With a law degree and over five years of experience in providing legal advice and representation, I possess a strong understanding of legal principles and procedures. I have experience in drafting legal documents, conducting legal research, and providing legal advice to clients. Additionally, I have excellent communication skills and am able to work well under pressure.

Complimentary Close: Thank you for considering my application. I look forward to discussing my qualifications further.

Tips for Writing Application Letters

How to write an effective application letter for a permanent position in government.

1. Read the job description carefully and tailor your letter to the requirements of the position.

2. Highlight your relevant skills, qualifications, and experience in the letter.

3. Use clear and concise language to convey your message.

4. Address the letter to the appropriate person or department.

5. Use a professional tone and avoid slang and jargon.

Frequently Asked Questions

Q: what is the purpose of an application letter for a permanent position in government.

The purpose of an application letter is to introduce yourself to the employer and showcase your qualifications, skills, and experience. It is your opportunity to convince the employer that you are the best candidate for the position and to get invited for an interview.

Q: How long should an application letter be?

An effective application letter should be concise and to the point. It should be no longer than one page and should focus on your most relevant qualifications, skills, and experience.

Q: What should I include in my application letter?

You should include your contact information, a greeting, an introduction, a summary of your qualifications, skills, and experience, and a closing statement. You should also thank the employer for their time and consideration and express your interest in the position.

Q: How important is the greeting in an application letter?

The greeting is an important part of the application letter and should be personalized and professional. It is your opportunity to make a good first impression and to address the employer by their name and title.

Q: How can I make my application letter stand out?

You can make your application letter stand out by highlighting your unique skills, qualifications, and experience that match the requirements of the position. You should also use clear and concise language, provide specific examples of your achievements, and show enthusiasm for the job.

Q: What is the best way to close an application letter?

The best way to close an application letter is to thank the employer for their time and consideration, express your interest in the position, and request an opportunity to discuss your qualifications further.

Q: Should I follow up after submitting my application letter?

It is a good idea to follow up after submitting your application letter to show your interest in the position and to inquire about the status of your application. You can do this by sending a polite email or making a phone call to the employer.

Writing an effective application letter for a permanent position in government requires careful planning and attention to detail. By using the samples and tips provided in this article, you can create a letter that showcases your qualifications, skills, and experience and increases your chances of getting the job.

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Employment Confirmation Letter for Permanent Employees

Sample Employment Confirmation Letter From Employer for permanent jobs. This letter is to be issued after, or at the end of the probation period for welcoming the employees as permanent staff of the company. The job confirmation letter for employees, or staff can be used for any post like an officer, executive, manager, supervisor, director, CEO, or contract-based job.

Job Confirmation Letter from Employer

To, Mr. James Docks, Alex Traveller, US,

Respected sir,

I would like to inform you that your trial period is off now, and you have done a perfect job. We hired you on a weekly salary basis in order to check your performance but now the company has decided to make you a permanent employee, and fix your salary on monthly basis. We wish you a good luck. Thanks.

Team HR, Alex travellers, US

Employment Confirmation Letter Format

This letter is to inform you that you have been made permanent employee of our company. The probation period of two months had come to end. After analyzing your work company have decided to make you a permanent employee of our company. From now on wards you can mention your designation, and our company name with your signature.

Further you have all the perquisites which are provided to our permanent employees. You are liable towards your job to the company. From now you are required to provide a notice of a month when you are going to change your job. we hope you would work with great motivation, and determination.

Sincerely Yours,

M. Haroon, Head Group HR Policy

Letter for Permanent Job Position

Ms. Urooj Ashraf Microfinance Officer, The First Bank

Congratulations!

Dear Ms. Urooj Ashraf, I have pleasure in informing you that you have successfully completed the probationary period, and your employment with the bank is confirmed as  Micro-finance Officer with effect from March 15, (Date). You will be accordingly entitled to all facilities, and benefits embedded in the appointment letter dated December 19, (Date), and other terms, and conditions as stated in the appointment letter will remain unchanged.

I take this opportunity to welcome you to the family of The First Bank Ltd, and look forward to your long, and enriching association with the bank. I believe that you can contribute greatly to the achievement of the Bank’s goals. In doing so, I am sure you will find this experience rewarding, and enriching.

Truly yours,

Saima Manager HR Service

Employment Confirmation Letter Format from Employer

Dear Mr. Philips

It is intimated that you have been on probationary period since last year. Your performance regarding your professional knowledge, and its practical implementation, your behavior, and interaction with your superiors, and colleagues has very closely been monitored /evaluated which is found satisfactory.

I am therefore pleased to inform you that your probationary period is hereby terminated, and you are permitted to continue your service in the existing position as a permanent confirmed employee.

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A collection of formal, official and professional letters

• Letter to Company / Letter to Employer

Letter to Request for Permanent Position

by admin · July 13, 2022

In order to get a job in a permanent position, you have to write a letter to the head of the company requesting the transfer of a temporary job position to a permanent position. You have to prove in the letter that you deserve a permanent position in the company on the basis of your qualification or experience.

You can prove it by writing all your achievements during your job when you were in the temporary position. Give your personal details such as your qualification, past experience, and skills level.

Also, tell your position in which you have been working in the company. Write what you have learned throughout your career. Since the letter is the requesting letter, the tone of the letter should be positive and gracious. Also, state that you are thankful for being given the job in the temporary position in the company and will be more thankful for the permanent position.

I was hired as a sales manager in the company for a temporary job in November 2035. I had a great experience working in your company. There was a huge impact on the sales of the company when I joined it. I worked hard day and night for boosting the sales of the company.

Therefore, I believe that I should be given an opportunity to serve the company permanently. I assure you that I will never disappoint the company management with respect to my responsibilities.

I am now interested in working for the same job position on a permanent basis. I want you to have a look at my resume and consideration.

As you know I have been working as a contract employee in your company for the last two years. I have been given a great opportunity to work with your company and now I am looking forward to continuing it for a longer period. I am writing you today because I am interested in the full-time position of marketing research officer which has recently been advertised on the company’s website.

I personally request you to have a look over my performance during the contract period and promote me to a permanent position. I believe this is the right time because the position you advertised purely fits my qualification. You know very well that my marketing strategies helped the company to increase its revenue by 70 percent. Finally, we have been able to see our listing as the number one construction company.  

Since the first day of my appointment, I have performed to my full potential and made the best use of my abilities. I know that I will have to undergo some standard procedures to secure a permanent position.

I express my willingness to go through that screening process either in the form of an interview or a screening test. I have learned a lot while staying here as a contract employee. I believe that the commitment I showed to achieving the company’s goals would make me a suitable candidate.  

I would appreciate it if you spared some time out of your busy schedule to consider my application. I am looking forward to getting a positive and timely response from you.

Thanking you in anticipation.

You know I have been a part of this company for more than five years. The time I spent here was full of new experiences and great learning opportunities. I was given opportunities to polish the skills that I needed to become an efficient worker. This is the right time when I am feeling that I need to become a permanent part of your company.

I believe that my performance was consistent throughout my job period and I performed at my best in the sales department where I was assigned a target to increase sales by fifty percent. I designed various unique campaigns that proved beneficial for the company.

Consequently, these strategies led to the highest ever increase in sales. The best campaign which I spearheaded was that of new-year sales last year. It acted as a primary catalyst towards achieving the highest ever sales target. Apart from my performance in the field, I have a spotless office record to my credit which will act as a testimony of my loyalty to this company.

Due to the above-mentioned facts, I hereby forward my request to offer me a permanent position in the marketing department. I would like to get all those benefits which the company offers to its permanent employees. I believe my performance has not been less than theirs.

I am comfortable that my tenure has given me a lot more opportunities to acquire knowledge about how a company works. In addition, I have polished my skills to become an effective leader. If you regularize my services, I have many ideas to share with you regarding the expansion of the company’s sales.

I hope you will spare some time to review my humble request. I would appreciate the opportunity to sit and discuss with you this matter further. I am waiting for your positive response in this regard.

I am always available to answer your questions. For any queries or suggestions please contact or write to me at the email address given at the Contact Us page. I will be very happy to see your response to improve my effort. Thank you! *Please write to me at Contact Us for anything for which you were here on my website and could not find it. Your required stuff will be updated within 24 hours at maximum.

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12 Excerpts from Sample Application Letters for Teacher Positions

How to write a cover letter, a.k.a. a letter of application for a teacher, that convinces the reader to move on to your resume and ultimately land a job interview. To help you, I’ve assembled hard-hitting excerpts from application letters for teaching positions.

Use your academic cover letter to introduce yourself as a professional educator, highlight your hands-on teaching experience, demonstrate your talents and skills, and portray your unwavering commitment to education. These various teacher application letters’ selections include individuals focusing on elementary education, special education, substitute teaching, and school administration.

A cover letter for a teaching position should be designed and written to showcase your greatest strengths as an educator. Display concrete examples of how you have actively engaged students, implemented creative lesson plans, and differentiated instruction.

Below you will find excerpts from the various sections that make up the sample application letters for teacher positions: introduction, body, and conclusion (or concluding paragraph). Remember that your letter’s structure is important: it should contain an introductory paragraph, one or two body paragraphs, and a concluding paragraph.

Sample Applicant Letters – Three Introduction Paragraphs

• It is with great pleasure to present my resume to you for a Special Education Teacher position with ABC School District. I have earned a Bachelor of Education in Elementary Education and Florida Teaching Certification. As a hardworking and dedicated teaching professional, I am confident in my ability to become a valuable member of your academic team.
• I am excited to present my well-rounded resume to you for the position of Elementary School Teacher. With a Master’s Degree in Education and 12 years of teaching expertise, I am confident in my ability to be an asset to your exceptional teaching team.
• With over ten years of hands-on teaching experience in the classroom, a Master of Art in Teaching Degree, and an Administrative Credential, I am eager to transition into Assistant Principal’s leadership role . My enclosed resume will demonstrate my commitment to education, excellent leadership skills, and my passion for academics.

Six Examples of Sentences in an Application Letter Body for a Teaching Position

• The enclosed resume will highlight my career accomplishments and showcase my expertise in education. I have had the opportunity to instruct a diverse student population, including those with ADD/ADHD, autism, developmental delays, learning disabilities, non-compliant behavior, and physical challenges. As a result, I possess the ability to remain calm, patient, and persistent. I administer frequent assessments, communicate regularly with parents, and adapt instructional techniques to facilitate students’ changing goals and needs.
• Being a versatile educator, I have had the fantastic opportunity to teach an academically and socially diverse group of children from grades one to five. I have developed excellent communication, interpersonal, organization, and problem-solving skills, enabling me to effectively teach any elementary grade level. I have proven my ability to adapt quickly to a changing student population while maintaining a well-behaved and focused learning environment.
• My teaching style is very flexible and student-focused. I take the time to get to know my students individually, allowing me to tailor my instruction according to their unique learning goals. I design adaptable lesson plans, exciting hands-on activities, and engaging thematic units to spark students’ interest, attention, and imagination.
• I facilitate student learning by developing innovative lessons that students can find relatable, understandable, and memorable. I utilize strategies centered on the latest research-based instruction to incorporate engaging activities effectively and relevant materials that capture my students’ interest.
• By integrating exciting technology, meaningful manipulatives, and cooperative learning projects, I have provided students with a well-balanced educational experience that promotes academic, social, cognitive, and physical development.
• My greatest strength as an educator is my ability to actively engage the class. By incorporating up-to-date technology, appropriate literature, and meaningful thematic units, I can effectively facilitate all learners’ types and levels while sparking their interest in education.

Three Examples of a Conclusion Found in Sample Application Letters for Teacher Postings

• Being a very innovative and dedicated educator, I welcome the opportunity to meet with you to discuss how my extensive experience and skills will benefit your academic program. Thank you for your time and consideration, and I look forward to hearing from you soon.
• As a collaborative and student-focused teacher, I welcome the chance to discuss how my expertise, skillset, and passion will benefit your academic program. Thank you for your time and attention, and I look forward to speaking with you soon.
• I am a resourceful, dedicated, and determined instructor willing to lead extracurricular activities. I am confident you will find me to be a valuable member of your team. I can be reached by telephone or email and welcome the opportunity to speak with you further.

With these examples, you will now have a great starting point from developing your academic application letter or cover letter. Use these example sentences to help you write a compelling letter that will get school districts’ attention.

Below you can view an application letter sample for an Education Consultant. It will provide you with a full version of how the letter should be written and formatted.  

Whether you are writing a new teacher resume or an educational leadership resume , the font and design should match the application letter.

Do you need assistance with writing your academic resume or application letter?

As a professional resume writer with dual certification in resume writing, I know what it takes to grab potential schools’ attention.

When it comes to your future educational career, seeking out a career coach’s help is always a great idea.

We can help you with your teacher’s cover letter, resume, LinkedIn profile, interviewing skills, and numerous other services . Find out more about Candace Alstad – Davies .

Feel free to contact me  or call 1-877-738-8052 to speak to me directly.

Next post: How to Discover Your Education Accomplishments to Write a Credible Resume

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Employment Confirmation Letter Format for Permanent Employees

[Here briefly describe on Sample Employment Confirmation Letter From Employer for permanent jobs. This letter is to be issued after or at the end the probation period for welcoming the employees as permanent staff of the company. You can modify this format as your requirement.]

Employee name…

Job Designation…

Department Name…

Sub: Job Confirmation Letter

Respected (Name),

I would like to inform you that your trial/provisional period is off now and you have done a perfect job. We hired you on a weekly salary basis in order to check your performance but now the company has decided to make you a permanent employee and fix your salary on monthly basis. We wish you a good luck. Thanks.

Name…

Another format,

Sub: Employment Confirmation Letter

Dear (name),

This letter is to inform you that you have been made a permanent employee (Job Designation) of our company. The probation period of two/three/six months had come to end. After analyzing your work company have decided to make you a permanent employee of our company. From now onwards you can mention your designation and our company name with your signature.

Further, you have all the perquisites which are provided to our permanent employees. You are liable towards your job to the company. From now you are required to provide a notice of a month when you are going to change your job. we hope you would work with great motivation and determination.

Sincerely Yours,

Create your Europass CV

The Europass CV builder makes it easy to create your CV online. You can use it to apply for a job, education or training opportunities as well as volunteering.

The best-known CV format in Europe

The Europass CV is one of the best-known CV formats in Europe. It is easy-to-use and familiar to employers and education institutions.

You will first have to create your Europass profile with information on your education, training, work experience and skills. After you complete your Europass profile, you can create as many CVs as you want with just a few clicks. Just select which information you want to include, pick your favourite design and Europass will do the rest. 

You can create, store and share CVs in 31 languages . You can download your Europass CV, store it in your Europass Library share it with employers, with  EURES  or other job boards.

How to create a good CV

Remember that your CV is your first opportunity to communicate your skills and experiences to a future employer. It is a snapshot of who you are, your skills, your educational background, work experiences and other achievements.

Present your experience clearly

Highlight examples of your skills and experiences matching the job you are applying for. Pay close attention to the details published in the vacancy notice.

Tailor your CV

Make sure you update the ‘About Me’ section to highlight why you are the best person for the job. Do not include a full detailed history. Focus on facts and main points that match the job you have in mind.

Make it readable

Make sure your CV is easy to read. Use clear and simple language.  Use strong verbs (e.g. ‘managed’, ‘developed’, ‘increased’).

Use reverse chronological order

Always list the most recent experience on the top followed by previous ones. In case of long gaps in working or learning, include an explanation.

Polish and fine-tune

Check for spelling and grammar mistakes, provide a professional e-mail address, and add a professional photograph of yourself.

Your Europass profile

Your Europass profile is the place to keep a record of all your skills, qualifications and experiences. If you keep your Europass profile up-to-date then you will always have all the information you need to create tailored CVs and job applications quickly.

Good luck with your applications!

Find support through EU services

Eures the european job mobility portal, working abroad in other eu countries, education and training in other eu countries, you may be interested to read.

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International Clerkships Program 2024-2025 - CALL FOR APPLICATIONS

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Deadline: January 15, 2024, 5:00 PM ET

McGill’s Centre for Human Rights and Legal Pluralism (CHRLP) is currently accepting applications for:

• a 12-month clerkship at the Permanent Court of Arbitration (PCA);
• a 10-month clerkship at the International Court of Justice (ICJ);
• a 4-month clerkship at the Inter-American Court of Human Rights (IACHR).

The clerkships are due to start in September 2024.

Clerks at each court are assigned to assist one or more judges or staff of the Courts with tasks such as drafting legal and administrative documents, preparing case files, and researching legal issues.

Eligibility

General requirements:

Current McGill BCL/LLB, LLM or DCL students graduating in June 2024, and recent McGill graduates from Fall 2021 onwards may apply for these positions.

The Centre, on behalf of the Faculty of Law, will select a shortlist of candidates to submit to each court for final selection.

Candidates will be selected based on:

• demonstrated writing and research skills;
• training in and familiarity with international law and relevant courses pertaining to the court they are applying to;
• proficiency in the Court’s official languages: French and English for the Permanent Court of Arbitration (PCA) and the International Court of Justice (ICJ)

Application Process

Candidates should apply to a specific clerkship. Should they wish to apply for more than one clerkship, they should submit separate cover letter for each candidacy.

Candidates should submit the following documentation:

• A cover letter that specifies the particular Court for which they are applying;
• A completed Personal History Form and Synoptic Table Form (for ICJ applications only);
• Copies of transcripts for all post-secondary study;
• Two letters of recommendation*; and
• A sample of written work no longer than fifteen (15) double-spaced pages.

All application materials (including recommendation letters) must be submitted in a single attachment in an email sent to clerkships.law [at] mcgill.ca by 17:00 PM ET on January 15 , 202 4 . Short-listed candidates will be asked to provide original, hard copies of their application materials to be forwarded to the Courts for the final selection in February.

All cover letters and recommendations should be addressed (but not sent) to:

• For the ICJ:

H.E. Philippe Gautier, Registrar International Court of Justice

Peace Palace, The Hague, The Netherlands

Note: the title of the ICJ clerkships program is now the Judicial Fellows Programme .

• For the PCA:

H.E. Hugo Hans Siblesz, Secretary General

Permanent Court of Arbitration

• For the Inter-American Court of Human Rights

H.E. Julissa Mantilla Falcón, President

Inter-American Court of Human Rights

Apartado Postal 6906-1000, San José, Costa Rica

* If referees prefer to submit their references in confidence, they can directly email nandini.ramanujam [at] mcgill.ca .

Stipend: The Faculty provides a 15,000 dollars stipend for ICJ and PCA clerkships. For the clerkship with the Inter-American Court, the stipend amount is 8,000 dollars. All amounts are subject to change depending on the available funding for 2024-25 clerkship year.

For further information, please contact clerkships.law [at] mcgill.ca

• Centre for Human Rights and Legal Pluralism
• Faculty of Law

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Department of history and classical studies.