cover letter house application

Rental Cover Letter: Sample Letter to Rent a House

rental cover letter to rent a house wanbridge.com

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

Credit history
Employment/employment history
Rental history
Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

(Highlight of employment history)
(Highlight of rental history)
(Something about your hobbies or interests)
(Note about how you’ll be a good neighbor/tenant)
(Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

Image Credit: sommart sombutwanitkul / Shutterstock

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Rental application cover letter Tips to standout

Property manager discussing a document with a potential tenant for a residential property

12 Jun 2023
By James Price

Rental application, Cover letter, tips

A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle.

A cover letter can greatly impact the decision on whether you are given the tenancy. In this article, we will provide you with valuable tips on how to write an outstanding rental cover letter that will help you stay a step ahead of the crowd.

What is a cover letter for a rental property?

A cover letter for a property available to rent, also known as a renter cover letter, is a document that accompanies your application for the property, explaining why you would make a great tenant.

This letter serves as an introduction to the lessor and gives you the chance to showcase your personality, work history, and lifestyle. A well-written renter cover letter can help you get a step ahead of the competition and increase your chances of being approved for the property you desire.

Why do I need a renter cover letter?

A renter cover letter is an excellent way to make a positive first impression and demonstrate your professionalism to the lessor. It's the perfect way to introduce yourself and your suitability for the rental.

Advantages of a cover letter

By including a cover letter, you are showing that you are taking your application for the rental home or apartment seriously and are willing to go the extra mile to secure your desired property. This can set you apart from other renters and increase your chances of being approved. There can be a lot of prospective tenants, especially in a competitive market, making it crucial to stay a step ahead in any way you can.

Who reads a rental cover letter?

Home rental applications are typically read by a property manager or lessor who is responsible for screening potential tenants and making decisions on who to rent to. This person will evaluate your renter cover letter and ultimately decide if you are fit for the property.

Is there a criteria lessors look for?

Yes, there are certain criteria that property managers and landlords look for when evaluating applications from potential renters. Some of these include:

· Stable employment status and history

· No history of eviction

· No criminal record

· Ability to pay rent on time each month

· Positive rental references

By including this information in your application, you can demonstrate to the lessor that you meet their criteria and would make a responsible and reliable tenant.

Things to include in your rental cover letter

1. Introduction: Start your cover letter by introducing yourself and your reason for applying for the rental property.

2. Lifestyle: Provide a brief description of your lifestyle and why you are looking to move. If you are planning on sharing the house with family or housemates, introduce them as well.

3. Employment History: Summarise your past occupations, including your current job and how long you have been in your current position. This will demonstrate your stability and ability to pay rent on time.

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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Property Management , Real Estate

How to write a rental application cover letter – sample template included, why a cover letter.

Whether you’re eyeing a cozy apartment in a bustling city or a charming house in a quiet suburb, your rental application cover letter could be the golden ticket to securing your dream place.

Let’s dive into how you can craft a cover letter that not only showcases your best self but also puts you at the top of the landlord’s list.

Think of your rental application cover letter as your personal pitch. In markets where the demand for homes far outstrips supply, this letter is your chance to show why you’re not just another applicant, but the perfect tenant. It’s all about making a memorable first impression that convinces the landlord you’re the right fit for their property.

What to Include in Your Cover Letter

Your cover letter should be a blend of personal insights and key information. Here’s what to highlight:

Personal Introduction : Start with a brief introduction of who you are and why you’re moving. This helps the landlord get to know you right off the bat.
Employment and Financial Stability : Mention your job and hint at your financial capability to pay rent on time. Landlords love stability!
Lifestyle and Habits : Share a glimpse of your lifestyle and hobbies. If you’re a quiet bookworm or a weekend gardener, let them know. It paints a picture of you as a tenant.
Why This Property? : Dive into the reasons you’ve fallen for the property. Is it the leafy neighbourhood, the pet-friendly policy, or proximity to work? This shows you’re genuinely interested.
Your Qualities as a Tenant : Highlight your qualities, like being clean, quiet, and respectful. If you’ve got a green thumb or are handy around the house, mention that too.

The Power of Personalisation

Don’t just copy and paste a generic template. Tailor your cover letter to each property you apply for. Landlords can spot a generic letter a mile away, and personalisation will show you’ve put thought and effort into your application.

Stand Out with Specifics

Tell a Story : Share a brief, engaging story about why the property caught your eye or how it fits into your future plans.
Add a Personal Touch : If allowed, including a photo or a small personal detail can help the landlord remember you among a sea of applicants.
Be Professional but Friendly : Strike a balance between professionalism and showing your personality. You want to come across as reliable yet relatable.

Rental Application Cover Letter Template

Dear [Landlord/Property Manager’s Name],

I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my new home.

The property stands out to me because of [mention one or two specific features or location attributes]. My lifestyle is [brief description, e.g., “quiet and active, with interests in cooking and outdoor activities”], aligning perfectly with what this home offers.

I have a consistent record of timely rent payments and maintaining properties in excellent condition, as my references will attest. I am looking for a long-term lease and see [Property Address] as the ideal fit.

Thank you for considering my application. I am eager to discuss how I can be a great tenant for your property. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,

Final Touches

Proofread : Double-check for typos or grammatical errors. A well-written letter reflects your attention to detail.
Follow Up : Don’t be shy to follow up after submitting your application. A polite email or call can reinforce your interest.

Crafting a compelling rental application cover letter is your chance to shine in the competitive rental market. By blending personal insights with key information and adding a dash of charm, you’ll increase your chances of making a lasting impression.

Remember, this is more than just a formality; it’s an opportunity to stand out and secure your future home.

Rod Callaghan

I have 30+ years of industry experience working in real estate sales and auctioneering. I’ve been training and assessing real estate, business and construction courses for 12+ years now. My goal is to find out how I can help you advance your career or business!

How to write a great cover letter for a rental application

Renting a great apartment in Australia can be challenging. And this makes the competition for available spaces a lot tighter. An essential part of the application process undertaken by prospective tenants is writing a great cover letter.

A cover letter for tenants is just like cover letters for job applications. Yes! That's why it sounds so familiar. The goal of a cover letter is to present the tenant in the best light to the landlord. The cover letter summarises all of the crucial facts and details in the application, demonstrating why someone would be a good tenant.

When writing a cover letter, there are several factors, but the best one might be sufficiently answering the all-important question house owners ask, ""Why is this property right for you?"". Essentially, they want to see good reasons why the tenant thinks the property is a right fit for them. After all, it's a lot more than a casual decision.

What should a cover letter include?

There are a variety of metrics or boxes required to tick when writing a winning cover letter.

A cover letter should be addressed to the person in charge of the tenancy and include the following information:

Data about the applicant

Some information about their hobbies and lifestyle

Working background and other personal information

Tenants should also describe why they're moving and think they'd enjoy the property. Make sure to include the property's exact address.

You also need to show you understand your obligations as a tenant and why you believe you would make an excellent fit for the landlord's home - adding photographs can build a personal connection between the property manager and the intending tenant. Putting a face to the profile helps make the information real.

Michelle Wilde, the principal of Stella Property in Queensland, an experienced professional in the business, states that applicants must demonstrate that the prospective tenant can pay on time, be responsible, and care for the property. ""If a renter has had a problem or disagreement with a former property manager, it is the biggest red flag"".

Why is this property right for you?

On many application forms, tenants are asked to respond to a basic question: ""Why is this property appropriate for you?""

The key is to get personal about your answer. An answer genuinely enveloping how you feel about the property would resonate better with the property manager than an answer that sounds robotic and cliche. Also, remember not to get carried away; the letter should remain as formal as possible.

Furthermore, this question is a method for candidates to talk frankly and honestly about why they desire the property. It is a one-shot chance to pitch to the property manager, so it's important to convey your feelings as accurately and convincingly as possible.

Trish Mewett, a Jim's Real Estate franchisee, advised potential renters to talk passionately about how the home fits into their lives. ""Speak from the heart, but don't go overboard to the point where it seems implausible, since this may put managing agents off your application.""

Example of a cover letter for a rental

Here's an example of a good cover letter.

—------------------------------------------------------------------------------------------------------

(Applicant current address)

(City, postcode)

(Phone number)

(Agent name)

(Agent address)

Subject; Application cover letter for (address of property)

Dear (name of property manager or landlord)

My name is (applicant name), and I would like to formally apply for the rental property at (address) as advertised at (URL).

I previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Before that, from (start date) to (end date), I lived at (address). Both properties were rented, and I have included my previous landlords as references in my attached application.

I work (full-time/part-time) and earn (amount) weekly, so I am more than able to cover the (amount) weekly rent. I have been employed for (time period) and consider my employment status as secure, and myself to be financially buoyant.

I crave the opportunity to bring more ease into my life, so I'm particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to my workplace.

I am quiet, reserved and respectful of others' privacy and have always had good relationships with my previous landlords, who are very happy and readily available to speak to that.

My reserved demeanour doesn't stand in my way of being a great neighbour, and although I enjoy socialising every now and then, I like my home to be a peaceful place.

I have included the rental application and all relevant identification documents along with my cover letter.

I'm looking for a stable tenancy and hope you will consider my application favourably. If you have any concerns or questions, please do not hesitate to contact me.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

How to Write a Cover Letter For a Rental Application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must.

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter.

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

Rental Prices Are Soaring – Here’s What You Need to Know
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Renters’ Rights: What You Should Know

What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

A brief introduction of the prospective tenant.
Insights into their interests and pastimes including hobbies, club affiliations
An overview of their professional history and additional personal details.
It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
Housemates and their ages, an important input if you have children
Pets (if any) and their description

Rental cover letter examples

Example #1: budget-conscious apartment in inner-city melbourne:.

Dear [Landlord name],

My name is [Your name] and I am writing to express my strong interest in renting the [Apartment number] apartment at [Building name and address]. I was immediately drawn to its [Mention specific features that appeal to you, e.g., modern kitchen, balcony with city views, etc.].

I am a [Your profession] with [Number] years of experience and currently work for [Your company name]. My annual income is [Your annual income]. I am a responsible and respectful individual with a clean rental history. I have lived in my current apartment for [Number] years and my previous landlord can be reached at [Previous landlord’s contact information] for a reference.

I am looking for a quiet and well-maintained apartment in a vibrant location like [Neighborhood name]. I am a tidy and considerate tenant who maintains a clean and respectful living environment. I am a non-smoker and have no pets.

I am available for a viewing at your earliest convenience and am flexible with the move-in date. Thank you for your time and consideration.

[Your name]

Example #2: Family home in a suburban area:

My name is [Your name] and I am writing on behalf of myself and my family to express our interest in renting the house at [Address]. We are a family of [Number] people, including [Number] adults and [Number] children aged [Ages of children].

We are currently living in [Current address] and have been there for [Number] years. We are seeking a larger home in a safe and family-friendly neighborhood like [Neighborhood name]. We were particularly impressed with the [Mention specific features that appeal to you, e.g., spacious backyard, proximity to schools and parks, etc.] of your property.

I am a [Your profession] and my partner is a [Partner’s profession]. We have a combined annual income of [Combined annual income]. We are responsible tenants with a clean rental history and excellent references. Our previous landlord can be reached at [Previous landlord’s contact information].

We are quiet and respectful neighbors who will take good care of the property. We are also mindful of noise levels and would adhere to any community regulations.

We are available for a viewing at your earliest convenience and are flexible with the move-in date. Thank you for your time and consideration.

Remember to personalize these examples further by:

Adding specific details about your lifestyle and interests.
Highlighting your strengths as a tenant, such as reliability, cleanliness, and respectfulness.
Proofreading carefully before submitting your application.

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question.

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application.

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is.

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required.

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income.

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

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Rental Application Cover Letter

This Rental Application Cover Letter can be used by one or more tenants that are applying to rent a residential property such as a house or apartment .

In today's competitive rental market, landlords are often overwhelmed with rental applications. Tenants need to make an effort to stand out from the pack, and landlords are on the lookout for tenants that are well organised and professional . A cover letter is the first thing the landlord will see , so it is important that tenants take the time to prepare a high quality cover letter. This document will help tenants to do that.

The letter allows the tenants to present themselves in a professional and appealing manner. It gives them the chance to summarise their situation such as in relation to employment and previous rental properties, and it also lets them list the various documents that they may be providing to the landlord (such as a Rental Application Form , references, copies of payslips, and credit checks).

How to use this document

In this letter, tenants can enter their crucial information such as their personal contact details and information about their employment or other sources of income . They can summarise their rental history and list all of the documents that they are providing to the landlord.

If they have rented properties in the past, then many tenants get their previous landlords to provide a reference using our Rental Reference document. These references can then be attached to this letter.

In addition, many landlords require tenants to prepare a rental application form using our Rental Application Form for Residential Property . This application form can also be attached to the letter. Even if the landlord has not asked for it, many tenants choose to prepare a rental application form anyway , as it helps their application to stand out and impress the landlord .

Tenants may also attach copies of some recent payslips , to show the landlord that they earn enough to cover rent.

Many tenants also obtain a credit report from a reporting agency such as Equifax , and attach a copy of this credit report with the letter.

Once the letter and other attachments have been prepared, the tenant can provide them to the landlord, either by email, post or in person. If the landlord uses a property manager, then they can be delivered to the property manager on the landlord's behalf.

If the landlord or property manager has specified a particular procedure that tenants should use to apply for the property, then tenants should follow this procedure. For example, some landlords have specific forms that they want tenants to fill out, or other specific information that they want tenants to provide.

Applicable law

Each state and territory also has its own legislation regarding residential tenancies.

Further information or legal assistance, particularly in relation to residential properties is available from consumer affairs offices, tenant unions or tenant advice services in each state and territory. Community legal centres may also provide assistance.

In some cases, real estate agents may be covered by the Privacy Act 1988 (Commonwealth) . For example, if they have an annual turnover of more than $3 million then they may be covered. Or if they opt-in to the Privacy Act 1988 (Commonwealth) then they will be covered. If the Privacy Act 1988 (Commonwealth) applies, then there will be restrictions in relation to what sort of information can be collected and how it should be handled. The Office of the Australian Information Commissioner provides further information.

How to modify the template

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A guide to help you: How to Send a Letter

Rental Application Cover Letter - sample template

Country: Australia

Housing and Property - Other downloadable templates of legal documents

Request for a Rent Payment Extension or Discount for Residential Lease
Rent Increase Notice
Letter to Neighbour About Nuisance
Letter to Request Return of Residential Tenancy Deposit
Tenant's Letter Giving Notice to End Tenancy
Rent Receipt
Late Rent Notice
Licence Agreement - Holiday Rental
Roommate Agreement
Rental Reference
Rental Application Form for Residential Property
Letter Offering Lease Renewal
Rent Reduction Notice
Letter Confirming Receipt of Deposit
Letter Refusing to Return the Deposit at the End of Tenancy
Tenant Maintenance Request Letter
Letter Reporting Hidden Defects in a Rented Property
Other downloadable templates of legal documents

Cover letter for rental application

Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord introducing yourself and anyone else who will be living at the property. Note what you like about the property and why you would be a good choice as a tenant. See also Factsheet 2: Starting a tenancy .

[Your Name]

[Current Address]

[Landlord/Real Estate Agent’s Name]

Dear [Landlord/Real Estate Agent’s Name],

I am interested in renting your property at [Address].

I am currently living at [state where you are currently living] and I am looking for [type of house or apartment you need and are looking for].

I would really like to rent this property because [Indicate why you are interested in the property and why you want to live there, e.g. It is in a great location with a friendly local community].

I am a responsible renter. [State who you are as a tenant or renter, focussing on qualities that would make you someone they would like to rent to, e.g. I am responsible, mature, considerate, clean, respectful].

If you would like to discuss my application further please do not hesitate to call me at [your phone number] or send me an email at [your email address]

Thank you so much for considering my rental application. I am looking forward to hearing from you.

Sincerely,

[Signature]

[Your Name]

[Your phone number]

[Your email address]

RELATED RESOURCES

Factsheet 01: Residential Tenancies Act
Factsheet 02: Starting a tenancy
Factsheet 03: Bond
Factsheet 18: Transfer and sub-letting
Koori Tenants Factsheet 1: When you start renting

Sample letters

Repairs before tenancy
Rental history letter
Character reference

Other resources

Complaints to Fair Trading
Easy Read factsheets
Emergency accommodation info
Financial assistance for renters
International students resources
New Renters Kit
Rent Converter
Renting with pets in NSW
Share Housing Survival Guide
Tenancy laws are changing in NSW
Tips: Negotiating with the landlord
Tips: Take photos when moving in or out
Useful links – housing organisations, legal services, government
Starting a tenancy

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Here are house offer letter samples to win a bidding war

3 examples to use as a reference point

Editor’s Note: Regulation around cover letters may vary by state. Be sure to check your local regulation to see if you’re allowed to use a cover letter.

With multiple offers pouring in on one house , house offer letters can be the determining factor in which buyer a seller chooses. And given today’s shortage of housing inventory, don’t take lightly the importance of writing up a genuine and heartfelt letter on why owning this home is important for your future. At the end of this article, we have three house offer letter samples.

Whether it’s the future house to raise your first child in or within a few miles of your parents, let the buyer know why this specific house is perfect for you.

Angela Bao, a realtor at ERA iRealty in Plano, Texas, recently outlined tips in a HousingWire blog on how buyers can win a bidding war against all-cash offers, pointing out the importance of a cover letter.

“When you have a seller who is attached to their property and interested in seeing it go to the right buyer, a personalized letter could be the strategic advantage that gets you a winning bid,” said Bao.

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“In many cases, cash offers are made by investors looking to either flip the home or convert it to a rental property. If you are a couple looking to raise a family in that home, stating that intention in the letter could appeal to the seller’s emotional side and close the deal in your favor,” said Bao.

Several years ago, HousingWire published an article titled , “Here’s a sample cover letter to help secure your client’s dream home.”

Even though the home offer letter sample in the article is still relevant, HousingWire asked Bao, along with a couple other Realtors, to send in more examples of cover letters.

Since bidding wars are still very common in the market, hopefully these examples can serve as a reference point on how to write your own.

The three examples are below. Click to enlarge the letter.

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3 Housekeeper Cover Letter Samples (+Guide)

Are you applying for a housekeeper position and need guidance on how to write a professional cover letter? Look no further! In this article, we provide you with three housekeeper cover letter samples that cater to different levels of experience.

Whether you’re an experienced housekeeper with over 10 years of expertise or a newcomer to the field, these samples will help you craft a compelling cover letter that highlights your qualifications and sets you apart from other candidates.

Housekeeper Cover Letter Sample 1 Experience: 10+ Years

Stephanie William 251 Virginia Street West Kailua Kona, HI 90138 (000) 490-4571 [Email]

October 6, 2023

Ms. Jessica Parker Manager of Human Resources Sheldon Inn Resorts 46 Puu Napoo Drive Kailua Kona, HI 90138

Dear Ms. Parker,

I am writing to express my keen interest in the Housekeeper position at Sheldon Inn Resorts. With over 10 years of experience in housekeeping, I strongly believe that my expertise and skills make me an exceptional candidate for this role.

During my tenure as a housekeeper, I have developed a reputation for my unwavering commitment to maintaining high levels of cleanliness and upholding housekeeping standards. My attention to detail and dedication to cleanliness have been instrumental in my success in previous roles, as evidenced by the accomplishments listed in my attached resume.

I take pride in my ability to quickly build positive relationships with colleagues and clients, which has allowed me to seamlessly integrate into new work environments. Furthermore, my proficiency in cleaning, polishing, vacuuming, and dusting, combined with my adherence to operational standards, sets me apart from other candidates.

I am confident that my extensive experience and passion for housekeeping will enable me to make significant contributions to Sheldon Inn Resorts. I would greatly appreciate the opportunity to discuss my qualifications and skills in person. I will contact your office next week to schedule an interview. Should you require any additional information, please do not hesitate to reach out to me.

Thank you for considering my application. I look forward to the possibility of joining your team at Sheldon Inn Resorts.

Stephanie William (000) 490-4571

Attachment: resume

Housekeeper Cover Letter Sample 2 Experience: 5+ Years

Alex Smith 262 Mill Street Los Angeles, CA 65523 (000) 111-5483 [email protected]

Mr. John Smith, Hiring Manager InterContinental Hotels Group 511 New Ave Los Angeles, CA 65523

Re: Housekeeping Attendant with a Verifiable Track Record

Dear Mr. Smith:

This letter is a strong expression of interest in the Housekeeping Attendant position at InterContinental Hotels Group. With over 5 years of extensive hands-on experience in housekeeping, I am confident that my skills and dedication make me an ideal candidate for this role.

As indicated on my enclosed resume, I have consistently provided excellent and consistent service to customers with the aim of achieving the highest level of satisfaction. My expertise includes proficiently cleaning and stocking assigned rooms/suites, making beds, dusting, vacuuming, and ensuring overall cleanliness and quality standards. Additionally, I am skilled in removing trash, dirty linens, towels, and used amenities from rooms and suites.

As an energetic and dependable Housekeeping Attendant, I am committed to ensuring a clean and welcoming environment for guests. I believe in working collaboratively as part of a team to ensure efficient cleaning operations. My experience includes operating commercial laundry and cleaning equipment, as well as safely handling various cleaning chemicals. My attention to detail and ability to diligently perform general cleaning duties such as vacuuming, sweeping, mopping, stripping, scrubbing, waxing, and polishing further contribute to my qualifications.

I take pride in building positive relationships with both colleagues and clients, fostering a productive and harmonious work environment. It is my genuine passion to provide exceptional guest service and contribute to the success of InterContinental Hotels Group.

I would greatly appreciate the opportunity to discuss how my skills and experience can benefit your organization in an interview at your convenience. I will follow up on my application with a phone call next week. If you have any further questions or require additional information, please do not hesitate to contact me at (000) 111-5483.

Thank you for considering my application. I eagerly look forward to the possibility of contributing to the team at InterContinental Hotels Group.

Housekeeping Cover Letter Sample 3 Experience: 2+ Years

Kate Wilson 656 Davis Street West Des Moines, IA 54555 (000) 999-9897 [email protected]

Ms. Anna Smith Senior Manager (Personnel) Hampton Inn 54 New Port Drive West Des Moines, IA 54587

I am writing to express my strong interest in the Housekeeper position at Hampton Inn, as advertised in the New York Times. After carefully reviewing the job description and requirements, I am confident that my qualifications and dedication to providing exceptional guest service make me a perfect fit for this role.

With over 2 years of first-hand experience in housekeeping, I have developed a solid foundation in providing superior cleaning services while maintaining a positive and professional demeanor. I pride myself on being a detail-oriented and reliable team player, committed to ensuring a clean and welcoming environment for guests.

In my previous roles, I have demonstrated proficiency in operating commercial laundry and cleaning equipment, as well as safely handling various cleaning chemicals. I am well-versed in general cleaning and upkeep tasks, including vacuuming, sweeping, mopping, stripping, scrubbing, waxing, and polishing. I approach each task with a high level of attention to detail and take pride in delivering excellent results.

Building strong relationships with co-workers and clients is a priority for me, as it facilitates efficient cleaning operations and enhances the overall guest experience. I genuinely enjoy working collaboratively as part of a team and strive to create a positive and harmonious work environment.

I would welcome the opportunity to discuss in more detail how my skills and experience align with the needs of Hampton Inn. I will follow up on my application with a phone call next week to see if any additional information is needed and to offer my availability for an interview at your convenience. In the meantime, please feel free to reach me at (000) 999-9897.

Thank you for considering my application. I am excited about the possibility of contributing to the team at Hampton Inn and look forward to speaking with you soon.

(Sign here) Kate Wilson

Enc. Resume

How to Write a Professional Cover Letter for a Housekeeper Position?

Writing a professional cover letter for a housekeeper position is essential to make a strong impression on potential employers. Here are some tips to help you craft an effective cover letter:

1. Format and Structure : Use a professional format with a clear and organized structure. Include a header with your name, address, phone number, and email address, followed by the date and the employer’s information.

2. Salutation : Address the hiring manager by name, if possible. If you don’t have a name, use a generic salutation such as “Dear Hiring Manager.”

3. Introduction : In the first paragraph, express your interest in the housekeeper position and briefly mention how you learned about the job opening. Also, state your years of experience in the field.

4. Skills and Qualifications : Highlight your relevant housekeeping skills and qualifications in the following paragraphs. Provide specific examples of how your skills have benefited previous employers. Focus on your attention to detail, reliability, and ability to maintain cleanliness standards.

5. Research the Employer : Research the prospective employer and mention why you are interested in working for them. Showcase your knowledge of their values, reputation, or any recent achievements that align with your career goals.

6. Personalize Your Letter : Customize your cover letter for each application. Mention specific details about the position or the company that demonstrate your genuine interest.

7. Demonstrate Initiative : Show your enthusiasm and initiative by briefly mentioning any additional certifications, training programs, or related experiences that make you a standout candidate.

8. Closing : Reiterate your interest in the position and express your willingness to discuss your qualifications further in an interview. Thank the hiring manager for considering your application.

9. Signature : Use a polite and professional closing, such as “Sincerely” or “Best regards,” followed by your typed name. Leave space for your handwritten signature if you are sending a physical copy.

10. Proofread and Edit : Carefully review your cover letter for any grammatical or spelling errors. Ensure it is concise, engaging, and free from typos.

Remember, your cover letter should complement your resume and provide valuable insights into your skills, experience, and passion for the housekeeping industry. Customizing your cover letter for each application will demonstrate your dedication and increase your chances of securing an interview.

Housekeeper Cover Letter Keywords

When crafting a cover letter for a housekeeper position, it’s essential to incorporate relevant keywords to make your application stand out. Here are some keywords that can help enhance your housekeeper cover letter:

Cleaning duties
Attention to detail
Time management
Organizational skills
Sanitization protocols
Guest satisfaction
Team player
Efficient workflow
Quality standards
Residential cleaning
Commercial cleaning
Maintenance tasks
Safety procedures
Client communication
Inventory management
Laundry services

Remember to use these keywords strategically throughout your cover letter to emphasize your skills and experiences as a housekeeper. This will demonstrate your suitability for the position and increase your chances of being considered for an interview.

Final Thought

In conclusion, these three housekeeper cover letter samples provide valuable insights into how to effectively write a cover letter for a housekeeping position. Whether you have many years of experience or are just starting your career in housekeeping, these samples offer guidance on structuring your cover letter, highlighting your relevant skills and qualifications, and demonstrating your enthusiasm for the role.

Entry Level Housekeeper Cover Letter No Experience (2 Samples)
10 Hotel Housekeeper Resume Objective Examples
How to Prepare for a Housekeeper Interview? Complete Guidance
Hotel Housekeeper Cover Letter Sample & Template

2 thoughts on “ 3 Housekeeper Cover Letter Samples (+Guide) ”

I would like to thank you for this educative and informative piece of advice. Your information is absolutely helpful. I was stuck in the middle of writing my resume but truly, this came to my rescue. Keep up the good. May it be recognised by anyone seeking such help.

Dear Melody Mabhunu

You are very welcome. It is our pleasure to hear that it helped you a lot.

5 Housekeeping Cover Letter Examples That Work in 2024

Housekeeping Cover Letter
Housekeeping Cover Letters by Experience
Housekeeping Cover Letter by Role
Write Your Housekeeping Cover Letter

You keep things clean and tidy, handling everything from routine rounds of dusting and vacuuming to spotting safety hazards or damaged areas to report.

But how can you show those skills in a cover letter and accompanying housekeeping resume that will set you apart from other candidates? What are recruiters looking for in the ideal housekeeper?

Don’t break a sweat just yet! We’ve spent years helping housekeepers like you, and we’ve put together five housekeeping cover letter examples that will steer things in the right direction to make your hard work shine!

Housekeeping Cover Letter Example

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Copy this text for your housekeeping cover letter!

123 Fictional Avenue San Antonio, TX 78201 (123) 456-7890

October 20, 2023

William Miller Hilton Hotels & Resorts 123 Fictional Lane San Antonio, TX 78201

Dear Mr. Miller:

As a housekeeper, I’m committed to creating immaculate environments and ensuring guest satisfaction, a highly regarded concept at Hilton Hotels & Resorts. Your exceptional dedication to guest satisfaction and cleanliness, detailed in local San Antonio news, piqued my interest and confirmed that your hotel upholds the values of quality, efficiency, and exceptional guest services. As an OSHA-trained housekeeper at Hilton Hotels & Resorts, I can collaborate with staff to optimize guest comfort and satisfaction.

My capability to thrive under high-pressure conditions has been demonstrated in my role as the head housekeeper at Marriott Riverwalk. One of my notable experiences involves managing a large conference event, where I oversaw thorough cleaning and setup for 187 rooms and 12 conference halls within a strict timeline.

As the senior housekeeping staff, I collaborated with my team to allocate tasks effectively, streamline laundry operations, and ensure tested and proven sanitization procedures were followed to maintain a high standard. This fostered a 96% satisfaction rate from the event attendees.

At Hotel Emma, I excelled in implementing detailed cleaning techniques and sanitation procedures, conforming to CDC and OSHA regulations. Beyond regular duties, I specialized in deep cleaning processes and fabric care treatments, utilizing eco-friendly options. After implementing a new sanitization routine, 94% of guests reported greater confidence in the hotel’s COVID-19 response, while an 83% drop in potential viral hotspots was observed in monthly hygiene audits.

My tested and proven skills will prove beneficial in maintaining Hilton Hotels & Resorts’ renowned commitment to guest satisfaction and hygiene. I’m excited to discuss how I would fit into your team of housekeeping professionals.

Enclosures: Resume Application 2 letters of recommendation OSHA Training Certificate

Why this cover letter works

However, don’t bury the highlight in the middle of your housekeeping cover letter. Shifting attention to this example, notice how Aria mentions the qualification within the introductory paragraph.

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Entry-Level Housekeeping Cover Letter Example

Copy this text for your entry-level housekeeping cover letter!

123 Fictional Avenue San Francisco, CA (123) 456-7890

February 25, 2024

Rachel Martinez Davidson Hospitality Group 123 Fictional Avenue San Francisco, CA 87101

Dear Ms. Martinez:

My keen eye for detail, enthusiasm for creating a welcoming environment, and practical understanding of cleanliness and sanitation position me uniquely for the entry-level housekeeper role at Davidson Hospitality Group. These personal attributes, accentuated by an unwavering dedication to work ethic, will help me fulfill the job requirements despite a lack of formal experience in housekeeping.

Throughout various aspects of my life, I have consistently sought opportunities to enhance and apply my attention to detail, organization skills, and ability to maintain cleanliness. That was particularly true during my college years when I served as part of the groundskeeping crew. Here, I gained first-hand experience maintaining large spaces, including lobbies, halls, and outdoors, in a fast-paced environment. It taught me how to allocate time effectively, prioritize tasks, pay careful attention to minor details, use different cleaning agents and tools, properly manage waste, and adapt to different cleanliness needs corresponding to space usage.

During voluntary work for local community events, I worked with a cleanup crew of 12 to ensure every area was thoroughly cleaned and restored. My tenure as a nanny has also imbued me with the versatility and adaptability needed to meet the varying needs of residents, ensuring their comfort and satisfaction. This role required a keen attention to detail and a high degree of organization, qualities I have consistently demonstrated throughout my career.

I’m particularly drawn to Davidson Hospitality Group due to its commitment to excellence in service and pristine environments, which resonates with my ethos. My educational background, including a high school diploma, complements my practical experience. I’m eager to bring my housekeeping skills, along with a dedicated work ethic and a positive attitude, to your company.

Thank you for considering my application. I look forward to discussing how I can contribute to the continued success and hygiene standards of Davidson Hospitality Group.

Olivia Smith

For inspiration, consider how Olivia draws attention to her stint on the groundskeeping squad during her college days and her voluntary participation in local community cleanup initiatives. Or perhaps you’ve served as a part-time nanny. Illuminating that could reflect on your ability to meet the demands of residential clients.

Housekeeping Manager Cover Letter Example

Copy this text for your housekeeping manager cover letter!

123 Fictional Avenue Dallas, TX 75201 (123) 456-7890

Benjamin Moore Four Seasons Hotels and Resorts 123 Fictional Lane Dallas, TX 75201

Dear Mr. Moore:

As someone passionately immersed in the housekeeping industry’s dynamic universe, the renowned Four Seasons Hotels and Resorts’ commitment to high-level luxury, delicately caressed by pristine cleanliness, strikes a chord with my professional rhythm. This resonation catapulted me to seize the opportunity to apply for the housekeeping manager role at your prestigious establishment. Like a conductor directing an orchestra, I aim to harmonize your existing standards with my vision, creating guest experiences elevated by meticulously orchestrated environments.

During my seven-year reign at the Omni Dallas Hotel, I steered a vibrant team of housekeeping personnel. My robust staff supervision skills helped cultivate a respectful, cooperative culture, sparking a 12% annual increase in staff engagement. Effectively, we watched as absenteeism dwindled by 18%. In addition, my proficiency in CleanMaint facilitated higher machinery efficiency and a critical reduction in maintenance costs.

At The Adolphus—a jewel of luxury nestled in Dallas—my enthusiasm for technologically advanced cleaning equipment spun a revolution. Ultraviolet cleaning devices and automated floor cleaning machines danced through our hands, catapulting overall cleaning efficiency by 32% and satisfaction ratings for cleanliness by 11%.

I introduced green cleaning practices in both of these prestigious establishments. By capitalizing on certified, environmentally friendly cleaning supplies, innovative waste management, and enlightening staff seminars, we witnessed a 16% reduction in non-recyclable waste and established a positive environmental footprint.

Your commitment to delivering luxurious guest experiences, supported by meticulous cleanliness standards, truly speaks to me. I look forward to bringing my skills and progressive green cleaning techniques to Four Seasons Hotels and Resorts. Thank you.

Leila Ibrahim

Breathe life into your housekeeping manager cover letter with instances where you demonstrated leadership. An example could be establishing training programs aided by pertinent software (cue CleanMaint) to improve staff efficiency and reduce maintenance costs.

Housekeeping Supervisor Cover Letter Example

Copy this text for your housekeeping supervisor cover letter!

123 Fictional Avenue San Diego, CA 92101 (123) 456-7890

Sophia Wilson Omni Hotels & Resorts 123 Fictional Lane San Diego, CA 92101

Dear Ms. Wilson:

I knew I had to apply for the housekeeping supervisor position at Omni Hotels & Resorts when I read your commitment to quality service and housekeeping excellence. Testimonies from satisfied guests and your dedication to environmentally sound practices showcased in San Diego media outlets convinced me that Omni Hotels & Resorts truly aligns with my professional ethos. As your housekeeping supervisor, I will ensure top-tier cleanliness and guest satisfaction via efficient team coordination and swift service.

Leading a multi-lingual team at Pendry San Diego initially posed communication challenges. However, it furthered my understanding of scheduling and shift management as I developed tools and workflows that transcended language barriers. The results spoke volumes—a 28% surge in task completion rates and a 41% slash in shift overlap incidents.

While wearing the hat of an EHS Officer at Marriott Marquis San Diego Marina, my decision to implement BIStrainer, decreased safety violations by an impressive 37%. Additionally, championing green cleaning practices, initiating recycling programs, and strategizing waste management fostered a 34% cut in non-recyclable waste.

My dedication to precise coordination, rigorous standards, and sustainable solutions complements Omni Hotels & Resorts’ commitment to excellence and sustainability. Looking forward to discussing how my skills and experience can add value to your esteemed team. Thank you.

Liam Andersen

Past successes make a good case for your capacity to drive similar outcomes if given the open position. A notable example in this piece is reducing safety violations by 37% by deploying BIStrainer. Adding a hobby or two relevant to the industry or role can portray you as a perfect cultural fit.

Maid Cover Letter Example

Copy this text for your maid cover letter!

123 Fictional Avenue San Diego, CA 48111 (123) 456-7890

February 15, 2024

Lily Zheng Molly Maid 678 Fictional Avenue San Diego, CA 48111

Dear Ms. Zheng,

The commitment to service excellence and customer satisfaction at Molly Maid fascinates me as a professional in housekeeping. While many perceive maid work as a mere job, I find my purpose in providing clients with a pristine environment that elevates their living standards. This belief defines my interaction with each household I serve and is a testament to the diligence and care I bring to my duties.

My track record speaks to a keen eye for detail, a harmonious blend of thoroughness and efficiency, and a collaborative spirit. At 1906 Lodge, my dedication led to a 0.9-point (out of 5) increase in customer ratings. I also introduced energy-efficient measures in laundry operations that reduced utility costs by $2,648. Similarly, at CleanNet USA, I worked collaboratively to tailor cleaning plans to client-specific needs, enhancing monthly contract renewals significantly. This bolstered our monthly contract renewals by an impressive 23%.

I’m adept with modern cleaning tech, from MaidEasy, steam cleaners, linen inventory systems, and Roomba robotic vacuums, complemented by my hands-on experience in food preparation and cleanliness projects like NourishTogether.

Furthermore, my commitment to continuous learning and improvement, evidenced by training new team members and adapting to innovative maintenance scheduling tools, reflects my dedication to excellence in housekeeping. My background, positive attitude, and track record of dependability, reliability, and punctuality make me a strong candidate for this role.

I look forward to discussing how my skills, experience, and values align with your clients’ needs and contribute to your company’s continued success.

Thank you for your consideration, Charlotte Dawson

Enclosures: Resume Application References

Perhaps you implemented energy-efficient measures that facilitated an incredible reduction in utility expenses. Quantify the win with an exact dollar amount. Or could your efforts have propelled customer ratings in a previous role? Specify the surge in points on a scale of 1-5 or 1-10. The key is to quantify your accomplishments (after all, numbers speak louder).

Related cover letter examples

Housekeeping resume
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How to Arrange Your Housekeeping Cover Letter

Salesperson pops out of computer screen to depict outselling the competition with sales cover letter

It’s easy to gravitate towards your most versatile abilities, but you don’t want to come across as just “skilled”—you want to show what an excellent housekeeper you are. And you want to show you’re the perfect hire for the specific job you’re applying for.

That means you should tailor every paragraph to the job description with the common denominator of whichever unique cleaning and coordination abilities you have that overlap with the job requirements. If the job description calls for long shifts spent performing office maintenance, you don’t want to over-focus on your experiences at family homes.

Writing an engaging greeting and introduction

No matter where you work, one of your first steps is to learn people’s names to show your grasp of important personal details. Don’t open your cover letter without a name !

Revisit the job description and, if applicable, the company website to look for the name of whomever will read your cover letter. Keep those tabs open! You can also use your research to connect with your potential employer.

Connect with the values laid out in the job description and on the company site. Does your opening paragraph align with their emphasis on a professional office appearance? It should—and it should demonstrate that alignment with a couple of specific, qualifying skills.

Show enthusiasm for the job, express that you want to fill the open role, and hook the reader by stating that you’re the right fit.

Don’t write an opener with no greeting or lead-in whatsoever, no hook, and no details:

Can’t wait to work for your restaurant since I know people like it. I’m really good at putting stuff together for people so I’ll be great at the job.

Look how much more engaging an opener can be when it connects with the company and uses that springboard to demonstrate alignment:

Now that’s a nice one!

As someone passionately immersed in the housekeeping industry’s dynamic universe, the renowned Four Seasons Hotels and Resorts’ commitment to high-level luxury, delicately caressed by pristine cleanliness, strikes a chord with my professional rhythm. This harmonization catapulted me to seize the opportunity to apply for the housekeeping manager role at your prestigious establishment. Like a conductor directing an orchestra, I aim to enhance your existing standards with my vision, creating guest experiences elevated by meticulously arranged environments.

Writing tidy body paragraphs

Your body paragraphs are the perfect place to share a story of how you’ve already found success that qualifies you as a top-tier housekeeper. Keep each paragraph to one core topic since recruiters need to read quickly. Cut to the chase when it comes to how you earned your excellent customer feedback!

Provide metrics for your success, too, like a star rating on Google Reviews that reinforces the customer satisfaction that you guarantee with every round of vacuuming. You can also turn to quantifiable data like customer return percentages and family budget savings.

Remember: These paragraphs should be tailored to each job description ! Save each new version of your body paragraphs so that you can switch out body paragraphs and minimize the tweaks they need for optimal alignment.

Example of a well-polished body paragraph

Leading a multi-lingual team at Pendry San Diego initially posed communication challenges. However, it furthered by understanding of scheduling and shift management as I developed tools and workflows that transcended language barriers. The results spoke volumes—a 28% surge in task completion rates and a 41% slash in shift overlap incidents.

Closing and signing your cover letter

You leave no desk item unturned when it’s time to finish dusting, and you don’t want to leave your cover letter with an unfinished feel, either. Your closing paragraph should demonstrate your affinity for going the extra mile, quickly summarizing your qualifications again and reconnecting with the employer’s primary values.

Don’t forget to include a call to action! You want to discuss more about your incredible housekeeping abilities and other qualifications, so invite the reader to contact you again soon.

You’ll also want to politely thank the reader for their time. You can do this either as a standalone signoff, or as part of your closing paragraph. If your thank-you ends up in your closer, conclude your cover letter with a formal signoff and your real, full name.

While it’s great to show enthusiasm for the job role, don’t get overly informal or leave out valuable, qualifying details like in this opener:

So don’t forget: My name’s Paul and I really am great at dusting, vacuuming, and stuff like that. I’d be a great fit for your company so I’m excited to start.

Look at the efficient yet genuine connection you can forge with the company with just a few words instead, showing a knack for handling the details:

This closer’s a winner!

Cover Letter Tips for a Housekeeper

As a housekeeper, you’ll likely need to both maintain outstanding client relationships and provide top-notch cleaning services. You can include examples in your cover letter that showcase how you do both. For instance, you could write about working with a client concerned with environmentally friendly cleaning practices, ensuring the use of only ecologically friendly cleaning supplies, and minimizing waste on jobs to maintain satisfaction scores of 98%.
When cleaning standards and health codes must be maintained on the job, attention to detail is a must for housekeepers. You can show your precise abilities by giving numerical examples of what you achieved, such as using automated floor scrubbers to boost efficiency by 48% while maintaining grade-A health scores.
In roles where you’ll manage a list of clients or provide customer service, giving a personal touch will be essential. You’d want to learn your client’s names or remember a few things about them that’ll add an extra touch to your already excellent deep cleaning and polishing abilities. Do the same on your cover letter, reviewing the job description or company’s website to locate a hiring manager’s name while adding details about how you connect to the company’s mission.

If you’re applying to a job listing posted by an independent household or a small business, you may need to look no further than the job description for a name. But if you’re still unsure, you can check for social media accounts like LinkedIn and professional Facebook pages. (If you’re applying to a big company, always check their website.)

People used to do this, but you don’t have to anymore. Your page space will be much better spent on details that connect you with the company via common objectives and mission statements.

Job descriptions and business websites are your friends! And they can help you here, too. Just read over everything together and see how the tone sounds, and then reflect the same tone throughout your cover letter—especially the body paragraphs.

8 Property Manager Cover Letter Examples

Property Managers excel at maintaining properties, managing tenants, and ensuring smooth operations, much like a well-crafted cover letter that maintains the reader's interest, manages to convey key skills, and ensures a smooth transition from introduction to conclusion. Your cover letter, like a Property Manager, should demonstrate your ability to handle multiple tasks and responsibilities with efficiency and professionalism. In this guide, we'll delve into the best cover letter examples for Property Managers, helping you to construct a compelling narrative that showcases your unique skills and experiences.

Cover Letter Examples

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The best way to start a Property Manager cover letter is by addressing the hiring manager directly, if their name is known. If not, "Dear Hiring Manager" is a suitable alternative. Begin by introducing yourself and stating the position you're applying for. Then, briefly mention your most relevant experience or skills that make you a strong candidate for the role. For instance, if you have experience in managing large residential properties or have a proven track record in tenant retention, highlight that. This will immediately grab the reader's attention and make them want to learn more about you.

Property Managers should end a cover letter by summarizing their qualifications and expressing enthusiasm for the opportunity. A strong closing statement could be: "With my extensive experience in property management and proven track record in maintaining high occupancy rates, I am confident I can bring significant value to your team. I look forward to the possibility of discussing this opportunity further." After this, it's important to thank the reader for their time and consideration. For example: "Thank you for considering my application. I am eager to bring my skills and dedication to your company." Finally, end with a professional closing such as "Sincerely" or "Best regards," followed by your full name. It's also a good idea to include your contact information again, even if it's already on your resume. This makes it easy for the hiring manager to reach out to you.

A Property Manager's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, explain why you are interested in the position, and highlight your most relevant skills and experiences without overwhelming the reader with too much information. Remember, hiring managers often have many applications to go through, so it's important to keep your cover letter concise and to the point. This length also shows your ability to communicate effectively and efficiently, a key skill for Property Managers.

Writing a cover letter with no experience as a Property Manager can seem challenging, but it's definitely possible. Here's how you can approach it: 1. Start with a Strong Introduction: Begin your cover letter by introducing yourself and expressing your enthusiasm for the property management industry. Mention the job you're applying for and where you found the listing. 2. Highlight Relevant Skills: Even if you don't have direct experience in property management, you likely have transferable skills that would be valuable in the role. These could include customer service, problem-solving, project management, or financial skills. Be sure to provide specific examples of how you've used these skills in past roles. 3. Show Your Knowledge: Research the company and the industry. Show that you understand the responsibilities of a property manager and express your eagerness to learn and grow in this field. 4. Use Quantifiable Achievements: Even if they're not directly related to property management, quantifiable achievements can demonstrate your ability to succeed in a work environment. For example, if you increased sales by 20% in a previous role, or managed a team of 5 people, include these details. 5. Show Enthusiasm: Hiring managers want to see that you're passionate about the role and the industry. Show your enthusiasm for property management and your willingness to learn and grow. 6. Close Strong: In your closing paragraph, reiterate your interest in the role and your eagerness to contribute to the company. Thank the hiring manager for considering your application and express your interest in discussing the role further in an interview. Remember, everyone starts somewhere. Even without direct experience, your transferable skills, enthusiasm, and willingness to learn can make you a strong candidate for a property management role.

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Leasing agent cover letter.

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Property Manager Cover Letter

Senior Property Manager Cover Letter

Assistant property manager cover letter, regional property manager cover letter, commercial property manager cover letter, entry level property manager cover letter, residential property manager cover letter, airbnb property manager cover letter, related resumes for property managers, property manager resume example.

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Housekeeping

Housekeeping cover letter example

Secondary purpose

Cover letter header, cover letter greeting, cover letter introduction, cover letter body , cover letter conclusion and signature, cover letter for housekeeping job with no experience.

When you’re in need of a quick, entry-level position with daytime hours, housekeeping is one of the best options. Since housekeepers are always in demand, you should be able to easily snag one of the available positions – if you know how to put together a great housekeeping cover letter!

Housekeeper jobs are hard work, but they offer you the chance to work independently, earn good tip money and even move on to other jobs in the hospitality industry. And if you’ve ever tidied up your own home, chances are you have most of the skills needed to be an effective housekeeper.

So how do you quit the job search and land the perfect housekeeping opportunity?

Resume.io’s collection of cover letter resources, like our 125+ cover letter examples, templates and cover letter builder, are expertly designed to help you make a great impression.

This guide will:

Break down the purpose and process behind a great cover letter
Walk you through cover letter format with free samples
Show you the secrets of landing a housekeeper job with no experience
Help you avoid common mistakes that could ruin your chances of landing the position

Application letter for housekeeping

To better understand how to write a great cover letter, it’s important to first answer the why question. Once you’re sure of your purpose, the writing process will seem like a small price to pay to drastically increase your chances of landing the position.

A cover letter, also known as an application letter, is a one-page document (200 to 400 words) that accompanies your cover letter and allows you to expand on your reasons for applying and the top skills you’d bring to a housekeeper position.

Resumes are often quite impersonal documents, and if this is your first work experience, you might feel that you’re lacking in work history to report. That’s where your cover letter comes in, allowing you to establish a personal connection with the person doing the hiring and encouraging them to give you a shot.

What if the housekeeping job application doesn't require a cover letter?

Housekeepers are in the unique position of applying for jobs with bigger hotel chains through online portals but still handing in old-fashioned paper applications to smaller, independent locations. Sometimes, it can be hard to tell if a cover letter is actually necessary or if a resume will suffice.

While some job seekers might take the easy way out by submitting only a resume, this is likely not helping them land a position. A cover letter is one of the best convincers you have to show an employer why they should take a chance on you even with no experience. Writing a cover letter is worth the extra effort in all situations, unless a recruiter specifically asks you NOT to send one.

An effective cover letter is more than just great writing. A simple yet professional format can go a long way in helping you stand out from other housekeeping applicants. Make sure to pay attention to the balance of white space and text and use the correct fonts and sizes.

What most candidates don’t know is that a great cover letter is often an applicant’s secret weapon. Since housekeeping is one of the most plentiful entry-level jobs, you’re likely to be up against a variety of candidates with minimal experience. It can be hard for a hiring manager to make a decision in these cases, so it can often come down to who sells themselves the best in a cover letter.

A professional cover letter can put you ahead of other housekeepers, even ones with years of experience. This is about telling your story and drawing out the skills and personality traits you already possess to show employers why you’re the one they’re searching for.

The importance of tailoring your cover letter

Tailoring your cover letter means adapting it to each position you apply for. This could mean altering your text to emphasize different experience or skills, based on the job description.

By tailoring your cover letter you show a prospective employer why you’re not just interested in any position, you're interested in this one. While it might take a few extra minutes to adjust your letter, the effort will pay off when a hiring manager sees you've taken the time to understand its needs.

If you're applying for a job at a big hotel, you may also need to adapt the format of your cover letter depending on its branding. For example, a swanky new boutique hotel may prefer a more creative touch, while a well-known establishment frequented by business travelers might prefer a more classic look.

Looking for more ideas and inspiration for your cover letter? Check out these related resumes below:

Housekeeping cover letter sample
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Best format for a housekeeping cover letter

Some candidates fear the cover letter writing process because they don’t understand its structure and format. In this next section we’ll dive into all the necessary pieces of a convincing cover letter. And what’s more, this format rarely changes between job titles or industries, so you can apply these strategies in many contexts.

Here are the key components:

The cover letter header
The greeting
The introduction
The letter body
The conclusion
The signature

For more information and specific guidance on how to write each of these sections, check out our overall guide on cover letters.

Your cover letter header is the first thing the hiring manager will see when reading your application. That means it’s worth making sure this section serves its two roles well. The first job of the header is to keep your personal data, like name, phone number and email, at hiring managers’ fingertips should they want to get in touch for a job interview. Just make sure to keep your header focused on only the most relevant information.

The second purpose of your cover letter header is to create attractive formatting for what might otherwise be a simple sheet of paper. Since housekeeping is a very straightforward line of work, there’s no need for bright colors or flashy fonts here – a simple text format with a neutral color scheme and clear organization is all it takes.

The goal of this section: Keep your contact information handy for a hiring manager, and create attractive yet professional formatting to make your cover letter stand out.

Align document styles

Sometimes a bit of extra effort can separate you from the many other job seekers who aren’t serious about the position. One of the quickest ways to set yourself apart is by aligning the document styles of your cover letter and resume. This is done by creating matching designs, primarily in the header of both documents.

If you have some graphic design experience you could certainly do this yourself, but matching templates for a resume and cover letter can make the process much easier. Check out our collection of simple options, perfect for housekeeping positions.

Your cover letter greeting is what sets a polite and friendly tone for the rest of your letter. One of the best things you can do to increase your chances of connecting with the head housekeeper or recruiter is using the recipient's name in the greeting. Make sure to use a respectful greeting like “Dear” followed by the correct salutation (Mr., Ms., etc.) and last name.

The goal of this section: Create a personal connection by using the hiring manager’s name in your cover letter greeting.

Dear Mrs. Orton,

The importance of using names

Hotel staff has long understood the importance of personalized greetings. Using people’s names when they come to check in creates a warm feeling and shows the guests how valued they are. You can use the power of names to your own advantage by including them in your cover letter greeting.

This is usually much easier to do with small, independent hotels and bed and breakfasts. If you’re not sure who to address the letter to, you could simply call and ask the receptionist.

Some large hotel chains, however, may not make hiring information public. In that case you’ll want to use the name of the hotel followed by a collective noun like “Hiring Team,” or “Family” for hotels with sentimental branding.

Your cover letter introduction can often be the deciding factor when a hiring manager is debating whether to continue reading your cover letter. That means it’s important to get the section right. Luckily, it’s not hard to do. You’ll just need a relevant example, skill or fact that’s both interesting and professional. You may want to reflect on a time you went above and beyond to offer great service to hotel guests or a top skill that is mentioned in the job description.

The goal of this section: Introduce yourself through an interesting statement, fact or story, grab a hiring manager’s attention and encourage them to keep reading your letter.

As my current housekeeping role is coming to an end due to my employers moving abroad, after four years of enjoyable employment, I am looking for a new part-time housekeeping role for weekday mornings and Sunday afternoons.

Your cover letter body is the biggest writing section and the place where you’ll finally get to dive into all the housekeeping duties you’ve performed or the reasons why you’d make a great addition to the hotel staff, even if this is your first experience as a housekeeper. To make this section more manageable, you can break it into two parts.

First, try using the STAR method to offer examples of the ways you’re an excellent housekeeper. Start with a S ituation, the T ask, your A ction and the positive R esult that followed. Choose examples that are most relevant for the type of job you’re applying to. For example, a time you cleaned a large number of rooms very quickly may be more applicable to a large chain than a small bed and breakfast.

In your second body section, you can discuss your most relevant hard skills and also your personality traits that make you the smiling face guests are happy to see. You can also discuss the ways in which you will bring value to the hotel.

The goal of this section: Use the STAR method to give examples of your experiences, and discuss your potential contributions to the employer.

My previous employer was a young family of five with a 3,000-square-foot house, where I managed a range of housekeeping duties. My cleaning regime involved a full-house clean twice a week, using non-toxic, hypoallergenic cleaning supplies. One of the children had a dust allergy, so it was vital that I did the best possible job. My work also entailed managing a regular laundry and dry-cleaning schedule to ensure that there was always a choice of freshly washed and ironed wardrobe choices. I packed suitcases for employer business trips and helped the kids pick out clothes to order online. I coordinated household grocery requirements and ensured the timely receipt of online deliveries. I understand that you like to do the majority of the cooking, but I am well practiced in food preparation to lighten the load a little. I very much enjoy a range of garden maintenance tasks and am able to work alongside a gardener or serve as the sole gardener. As you write that the garden would be a priority, I enclose a few photos of my previous employers’ garden (with their permission). I take pride in my green thumb and would say that my gardening skills are first-rate. Prior to my housekeeping role, I worked in a kindergarten for three years. I possess all necessary qualifications for child care, including a clean driving licence, in case I need to drop them off for extracurricular activities or play dates.

You’ve finally reached the conclusion of your cover letter and it’s time to wrap things up politely and professionally. You can do this with a call to action. This sentence expresses your interest in the position and encourages a hiring manager to contact you.

Then, use a friendly signature to close your letter. “Sincerely” and “Thank you” can work well in this case.

The goal of this section: Close your letter on a positive and respectful note with a call to action and the appropriate signature.

I would love to discuss my trustworthy, reliable and meticulous approach should you wish to meet with me for an interview. Sincerely, Jeremiah Wallis

Housekeeping cover letter with no experience

When it comes to housekeeping jobs, there are a few important traits you’ll want to convey on your cover letter.

Work ethic: There’s no doubt that housekeeping is hard work. Give a hiring manager reasons to believe you can rise to the challenge and keep up a strong pace even towards the end of the day.
Hard skills: Vacuuming, dusting and using cleaning equipment are some of the key housekeeping duties. It’s worth mentioning one or two more specialized skills to stand out from other applicants.
Positive attitude: Even though much of this job is independent work, you’ll still regularly interact with guests, front desk staff and other housekeepers. Great communication and customer service skills go a long way.
Time management: Housekeepers are often given a short amount of time to turn around rooms from one guest to another. Your ability to work quickly and efficiently is one of the most valuable assets to a hotel.

If you’ve never worked as a housekeeper before, you’re in luck. This job requires skills that you probably already have, and most hotel employers are willing to train new housekeepers on the more specialized tasks.

So how do you land a housekeeping job with no experience?

It all comes down to how well you can explain your interest in the position and transferable skills. Your potential employer will likely notice a lack of experience on your resume, so there’s no need to over-explain that in your cover letter. Instead, focus on previous work that prepared you for this job through work ethic, time management and organization.

For example:

Working as a server = time management, friendly disposition
Working in construction = work ethic, independence and teamwork
Working as a receptionist = organization, efficiency

Foreign language skills as a secret weapon

Many housekeepers speak a second language fluently. In the U.S. this language is often Spanish, but that can vary depending on the country where you intend to work. Having a strong level of both the primary and secondary language can make you an invaluable go-between among staff and guests.

Application letter for housekeeping: common mistakes

Make your cover letter even stronger by avoiding these errors often made in housekeeping cover letters:

Spelling and grammar errors: Poor sentence structure and spelling are some of the most common mistakes that will disqualify you right from the start. Make sure to double-check your letter, but if you need some help, don’t be afraid to ask a friend to proofread your application before you submit.
Poor formatting: Great writing is a start, but it needs the right formatting to match. A good resume format doesn’t have to be complicated. Simple templates with clean lines and basic fonts will do the trick.
Generic cover letters: Your cover letter should be tailored not only to housekeeping positions but also to the exact hotel you’re applying to.
Discussing lack of experience: Housekeeping is one of the most readily available kinds of entry-level work. However, even if you’ve never worked as a housekeeper before, you should still discuss some sort of related experience. Focus on your soft skills, your work ethic and your willingness to learn.

Key takeaways

A cover letter is a vital part of a complete application. Make sure to write and include one to increase your chances of landing the housekeeping position.
Generic cover letters send the message that you’re not actually interested in this specific employer. Solve this problem by tailoring your cover letter for the unique environment you plan to work in.
The trusted cover letter organizational structure will help you make sure you’ve included all the necessary parts of a strong cover letter.
You can land a housekeeping job even with no experience by focusing on the transferable skills and personality traits you already possess.
Attractive and clean cover letter formatting is essential to make a professional impression. It doesn’t have to be difficult, though – simple cover letter templates can help.

Create an amazing cover letter with Resume.io with no stress or second-guessing. We’ve got you covered with our powerful cover letter builder!

Free professionally designed templates

House Sitter Cover Letter Examples & Writing Tips

Use these House Sitter cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

House Sitter Example 1
House Sitter Example 2
House Sitter Example 3
Cover Letter Writing Tips

House sitters are responsible for taking care of a homeowner’s property while they’re away. This includes caring for pets, watering plants, and collecting the mail.

House sitters need to be responsible, reliable, and able to handle emergencies. They should also be able to follow instructions and work independently.

To show hiring managers that you’re the right person for the job, you need a well-written cover letter. Follow these examples and tips to learn how to write a house sitter cover letter that will get you the job.

House Sitter Cover Letter Example 1

I am writing to apply for the position of House Sitter at your company. I am a responsible and reliable individual who is excited about the opportunity to care for your home and pets while you are away.

I have experience as a House Sitter and as a Pet Sitter, and I am confident that I have the skills and experience necessary to provide excellent care for your home and pets. I am a responsible and reliable individual who is excited about the opportunity to care for your home and pets while you are away.

I am available for full-time work and I am available for overnight shifts. I am also available for weekend work. I am comfortable caring for pets of all sizes and I am comfortable caring for homes of all sizes.

Please contact me to discuss this position further. I look forward to hearing from you.

House Sitter Cover Letter Example 2

I am writing to apply for the open position of House Sitter at your company. I am confident that I have the skills and experience necessary to be successful in this role.

I have been working as a House Sitter for the past three years and have a great deal of experience in this field. I am extremely organized and efficient and have a knack for completing tasks quickly and accurately. I am also a patient and compassionate individual, which is essential when dealing with clients’ pets and property.

I am confident that I can be a valuable asset to your company and would be proud to be a part of your team. I look forward to hearing from you soon.

House Sitter Cover Letter Example 3

I am writing to express my interest in the house sitting position that you have available. I believe that I would be a great fit for this position as I have extensive experience in the field.

I have been working as a house sitter for the past five years. My first job was with a family who lived in New York City. They were going on vacation and needed someone to stay at their home and take care of their pets. I had no experience with animals, but I was willing to learn. The family was very happy with my work and they recommended me to other people looking for a house sitter.

Since then, I have worked with many different families and animals. I have learned how to deal with all kinds of situations, including emergencies. I have also become more comfortable around animals and now enjoy spending time with them.

I am confident that I can provide excellent service to your clients. I am reliable, responsible and friendly. I will treat your clients’ homes and pets as if they were my own. I am also very flexible and can work with any schedule or situation that you may need me for.

Thank you for taking the time to consider me for this position. I look forward to hearing from you soon.

House Sitter Cover Letter Writing Tips

1. mention your experience.

When writing a cover letter for a house sitting position, it’s important to mention your experience. This could be any past experience you have with taking care of a home, such as pet sitting, lawn care, or snow removal. If you don’t have any past experience, you can highlight any other relevant skills you have, such as being able to work independently or being a fast learner.

2. Show your passion for the job

One of the best ways to show your passion for the job is to talk about why you’re interested in house sitting. For example, you could mention that you love animals and are excited to take care of pets while the homeowners are away. Or maybe you’re looking for a flexible job that will allow you to travel. Whatever the reason, be sure to explain why you’re excited for the opportunity.

3. Customize your cover letter

Just like with any other job, it’s important to customize your cover letter to match the specific position you’re applying for. For example, if the job listing mentions that the homeowners are looking for someone who can take care of their dog, be sure to mention any experience you have with dog care.

4. Proofread your cover letter

Proofreading your cover letter is one of the most important steps in ensuring that your application is error-free. This is especially important when applying for a job that involves taking care of someone else’s home. Misspelled words or incorrect grammar can give the hiring manager the impression that you’re not detail-oriented, which could lead to them rejecting your application.

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Cover Letter Examples for Job Application

Career Advice

Posted On: 2024-09-20
Posted By: Shacara

30 Cover Letter Examples for Different Job Applications

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How to Write a Tenant Welcome Letter + Free Template

Andrew Smallwood

Chief Customer Officer - Second Nature

What we'll cover

What Is a Tenant Welcome Letter?

Why should you send a tenant welcome letter, when to send a tenant welcome letter, what to include in a tenant welcome letter, tenant welcome letter template, how to send a tenant welcome letter, final thoughts.

When a new resident moves into your rental property, a positive first impression is the key to setting the tone for your future relationship with them. One straightforward way to do this is through a warm, well-written tenant welcome letter.

In today’s post, we’ll examine the importance of this welcome letter in detail and what you should include. We’ll also provide a free tenant welcome letter template to help you get started.

Note on language: At Second Nature, we prefer to say “resident” rather than “tenant,” but will use the terms interchangeably since many property managers are using long-standing document management conventions to leverage these checklists.

A tenant welcome letter is a document sent by a real estate property manager to new residents prior to the move-in date.

Its purpose is to:

Provide important information about the property
Outline expectations related to resident responsibilities
Make the new residents feel both welcomed and informed
Create a positive relationship between the resident and property manager

The letter will typically include details about move-in procedures, contact information, property rules, and any neighborhood amenities. (Don’t worry–we’ll discuss this further in the blog.)

Beyond just the all-important positive first impression, sending a tenant welcome letter has several other benefits:

Highlights your brand : For property management companies, new tenants are an opportunity to showcase your brand. A well-crafted welcome letter demonstrates professionalism and shows you care about the comfort and satisfaction of their tenancy.
Provides move-in instructions : Clear instructions about the move-in day (including any specific procedures or requirements) will help ease the often stressful and overwhelming process of moving into a new home.
Eases the transition : By providing detailed information about utilities, local amenities, and property rules – as well as anticipating any questions your residents might have, you help them feel at home more quickly.

The best time to send a new tenant their welcome letter is after both parties (the resident and property manager) have signed the lease agreement but before the resident’s move-in day.

Sending the letter in between this period gives the residents enough time to review the information in detail and ask any questions before they officially move in. This is also an ideal time to inspect the property and schedule any necessary repairs before move-in day.

Related : Property Management Rental Inspection Checklist

If you don’t have a tenant move-in checklist, we have you covered. Check out our Tenant Move-In Checklist for a free template you can customize.

Start the relationship on a positive note by focusing on the resident’s experience. A welcome letter to tenants from property managers is pivotal to their tenancy and should include helpful information that addresses common questions or issues that may come up during the move-in process, and acts as a good reference point, as well.

Property manager’s contact information

Provide your contact information, including your phone number and email address, so residents know how to reach out to you for any questions or issues. Be sure to mention what days of the week and hours you’re available, and additional contacts they can reach out to if you’re not free.

Details about move-in day

Include specific instructions for move-in day, such as any loading zone rules and areas, moving truck parking information, or designated move-in times to make their move-in experience more convenient.

Move-in checklist

Offer a list of tasks the resident needs to complete before and after moving in, such as setting up utilities and obtaining renters insurance. To make their lives easier, send them a list of providers and their contact information. We’ve got you covered with a tenant move-in checklist you can modify to fit your needs.

Local utilities

As mentioned, within the move-in checklist, you’ll want to provide information on how to set up local utilities such as electric, gas, cable or internet, water, and sewer services. Share details about how to pay for them, as well. This should include information about local utility companies and providers to save them time. If any cost is covered by the property management company, be sure to mention it.

Lucky for property managers, Second Nature offers move-in concierge services as part of their Resident Benefits Package to provide ease and convenience to residents. Learn more about our move-in concierge services.

Property walkthrough

Schedule a time and date for the property walkthrough, ensuring that all parties (residents and property manager) are aware of the current condition of the property before move-in day.

Related : Rental Inspection Checklist

Key collection details

Inform the resident where they can go to pick up the keys to their new home, as well as when–what days of the week and during your business hours. If they can’t pick up the keys during your preferred time, provide a contingency plan for key pickup.

Renters insurance

Remind residents to provide proof of renters insurance (if it’s required), and be sure to link to specific resources that explain the benefits of renters insurance. Second Nature offers renters insurance as part of our Resident Benefits Package.

Learn more about Second Nature’s renters insurance .

Rent payment

Explain when rent payments are due, as well the full rent amount is on a monthly basis and the payment methods available (such as an online portal). Share information about what late fees are if rent isn’t paid on time.

Maintenance issues

Outline the procedure for maintenance requests and provide emergency contact information for plumbing, HVAC, or electrical problems. See also: Preventive Maintenance Checklist for Property Management .

Trash collection and recycling

Provide information on where to dispose of trash and recycling, as well as collection days and any special disposal instructions, such as for bulk items.

Parking information

Explain parking arrangements for tenants, as well as any of their guests. This could include information about permits or designated spots.

Neighborhood information

Share information about local grocery stores, parks, gas stations, public transportation, and local attractions to help residents get familiar with their new neighborhood.

Overall tenant responsibilities

Reiterate key responsibilities, such as any necessary minor repairs and upkeep, to ensure residents are aware of their duties. (These will already have been outlined in the rental agreement, but it doesn’t hurt to reference them here.)

Property rules

Summarize the property rules and regulations, and be sure to refer to the lease agreement for detailed descriptions.

Below is a tenant welcome letter example you can use or customize to suit your unique needs:

[Property Manager's Name] [Property Management Company] [Address] [City, State, ZIP Code] [Phone Number] [Email Address] [Date]

Dear [Tenant's Name],

Welcome to [Property Name/Address]! We are excited to have you as a new resident. To help you settle in, we’ve put together this welcome letter with important information and resources.

Move-In Day Details:

Move-in Date: [Date]
Move-in Time: [Time]
Loading Zone Rules: [Details]

Contact Information:

Property Manager: [Name]
Property Management Company: [Name]
Phone: [Phone Number]
Email: [Email Address]

Key Pick-Up:

Date and Time: [Date and Time]
Location: [Location]

Utility Set-Up:

Electric: [Provider Contact Information]
Gas: [Provider Contact Information]
Cable/Internet: [Provider Contact Information]
Water: [Provider Contact Information]
Sewer: [Provider Contact Information]

Rent Payment:

Monthly Rent: [Amount]
Due Date: [Due Date]
Payment Method: [Online Portal/Other]

Maintenance Issues:

Report Issues: [How to Report]
Emergency Contacts: [Contact Information]

Trash and Recycling:

Location: [Details]
Collection Days: [Days]

Parking Information:

Tenant Parking: [Details]
Guest Parking: [Details]

Neighborhood Information:

Grocery Stores: [Details]
Parks: [Details]
Public Transportation: [Details]
Local Attractions: [Details]

Tenant Responsibilities:

[Responsibilities]

Property Rules:

[Summary of Rules]

We hope this information helps you settle in comfortably. If you have any questions or need assistance, please don't hesitate to contact us.

Best regards,

[Property Manager's Name] [Property Management Company]

Email is the most efficient method of sharing the welcome letter since it ensures prompt delivery and allows residents to reference the information easily. It’s also good practice to provide a printed copy of the welcome letter upon move-in. You can simply leave it on the kitchen counter or another visible spot in their new home.

A tenant welcome letter is a simple yet powerful mechanism for enhancing the resident experience, fostering a positive relationship, and showcasing your brand. Ultimately, by providing essential information and a warm welcome , you are setting the stage for a smooth move-in process and a happy residency.

For more ways to improve the resident experience, check out our Resident Benefits Package .

Keep learning

How to Help Residents Use Their Identity Protection Services During a Data Breach

With personal data becoming increasingly valuable to bad actors, data breaches are unfortunately becoming a regular occurrence. The situation is particularly alarming at a time when cybercriminals are arming themselves with more sophisticated technology. Exhibit A is the recent theft of personal records belonging to 2.9 billion people from National Public Data. We’ll get into the details in a moment, but first let’s note that property managers are in a unique position to help residents respond to breaches, particularly when residents’ confidential information may have been exposed. As a property manager, knowing how to guide your residents through using identity protection services can make a big difference in minimizing the damage resulting from the breach. In today’s blog, we will cover: What a data breach is and how it affects property managers and their residents Steps to take to determine if your property management company and your residents are affected Key actions to help residents protect themselves after a breach How preventative measures, including identity protection services like Aura, can help safeguard personal information in the future About the Data Breach Data breaches occur when unauthorized persons or organizations gain access to sensitive personal information. A recent breach involving the hacking group USDoD targeted National Public Data, exposing the personal records of 2.9 billion people. This massive breach serves as a wake-up call for property managers and property management companies, as sensitive information such as names, addresses, contact information, Social Security numbers, driver’s license numbers, passport numbers, and financial records can be used by criminals to commit identity theft, fraud, and other crimes. Even more alarming, stolen data can include biometric data, healthcare and medical information, and financial account information (such as debit card numbers and bank account numbers). In short, any and all computerized data comprising of all types of personal information can be breached. The costs of data security breaches associated with personally identifiable information add up pretty quickly. In fact, recent years have seen a spike in the costs associated with cybercrime, likely because more and more organizations and financial institutions are opting to conduct high-value business transactions online (see image below). Unfortunately, despite consumer protection and data privacy legislation, civil penalties, and law enforcement’s best efforts, criminal investigations are often hampered by jurisdictional issues, as cybercriminals don’t respect international borders! For property managers, this type of cybersecurity breach is especially concerning because of the vast amount of personal information they collect and store about their residents. The thing is, data breaches like this don’t just affect the residents directly. They can also lead to a breakdown of trust between residents and property managers. Being prepared to act quickly and effectively in the wake of a breach is essential to mitigating the damage and helping residents protect their identities. Are You Affected by a Data Breach? If you manage properties that involve storing confidential resident information, it’s crucial to determine whether your company was affected by a breach. Here’s how you can figure that out: Confirm details about the data breach Start by verifying whether your property management company was impacted by unauthorized access to information. This means reaching out to the breached organization directly (in this case, National Public Data) for more information and confirming whether any of your residents are among the affected individuals. Beware of phishing attempts. Cybercriminals might try to trick you into believing your company has been affected when it hasn’t. Scammers may pose as the breached organization, sending fake notifications via email or phone. Always double-check the validity of any such communications. These often include unfamiliar email addresses, spelling and grammatical errors, and links to unknown URLs. In some cases, residents may contact you directly after receiving notifications about the breach. Make sure you have accurate, verified information to provide them, ensuring they don’t fall prey to scammers who may exploit the situation further. Above all, stay calm and be patient when communicating with residents. Determine what information was stolen Once you’ve confirmed a breach, the next step is figuring out what type of information was stolen. Was it just email addresses, telephone numbers, and names, or were more sensitive details exposed, like Social Security numbers, identification card numbers, credit card information, health information, or home addresses? The more you know about the nature of the breach, the better you can help your residents respond appropriately. For example, if a breach only involved email addresses, the threat might be lower than if Social Security numbers were leaked. However, if highly sensitive data is exposed, residents will need to take more substantial steps to protect themselves. What You Can Do After a Data Breach Once you’ve received a security breach notification indicating that your property management company and residents have been affected by a breach, you’ll need to notify your residents immediately and offer them guidance on what to do next. Here are the essential information security steps you can recommend: Change passwords Encourage residents to change all passwords and personal identification numbers (PINs) associated with their accounts, especially if they use the same credentials across multiple platforms. It’s also a good idea to recommend a password manager to help them create and manage secure passwords. However, be cautious in suggesting a password manager—only recommend ones with a solid track record and no history of breaches themselves. Additionally, advise residents to enable two-factor authentication (2FA) on all accounts that offer it. This extra layer of security requires a second form of identification (like a text message or authentication app) that provides an access code in addition to a password, making it more difficult for hackers to access their accounts. Remove personal information from data brokers Data brokers are companies that collect and sell personal information and data elements, often without individuals being fully aware of it. This information can include everything from names and addresses to purchasing habits and online behaviors. Unfortunately, during a data breach, the information collected by these brokers can be exploited by hackers, making it easier for criminals to commit unauthorized acquisition of data – and subsequently, fraud. Encourage residents to take the next step of removing their personal information from these brokers' databases. Several online services allow individuals to opt out of data broker lists, but it often requires a proactive approach. Residents may need to contact these brokers directly or use opt-out services such as OptOutPrescreen.com or Do Not Call lists to ensure their data is no longer being distributed. While this process can be time-consuming, it adds another layer of protection, reducing the amount of personal information circulating online and making it harder for hackers to misuse. Contact credit bureaus to freeze or lock your credit Another important step residents should take is freezing or locking their credit. This prevents scammers from opening new accounts in their names. Freezing credit involves contacting the three major credit monitoring services—Experian, Equifax, and TransUnion—and requesting that their credit be locked. This way, even if a hacker has stolen their personal information, they won’t be able to take out loans or apply for credit cards using that information. Additionally, residents can initiate a fraud alert with credit reporting agencies, to warn creditors that their information may have been stolen. Delete old accounts Another important step in minimizing the risk of identity theft is deleting old, unused online accounts. These accounts, often forgotten, can contain sensitive personal information that hackers can exploit in the event of a data breach. Residents may have accounts from years ago with shopping sites, social media platforms, or other services that still store their data. Encourage residents to review and close any accounts they don’t use anymore. They can start by checking for accounts tied to old email addresses, searching for accounts that use their email or phone number, or even using tools like Mine, which can help locate inactive accounts. By eliminating these forgotten accounts, residents reduce the number of potential entry points for hackers and strengthen their overall security. It’s a simple but highly effective way to protect personal data and limit exposure to future breaches. Monitor active accounts Remind residents to closely monitor their financial and online accounts for any signs of suspicious activity. This includes regularly checking credit reports, bank statements, and any unfamiliar credit inquiries or new accounts. Any strange emails, phone calls, or texts asking for sensitive information should be treated with caution. If any fraudulent activity is detected, advise residents to file an identity theft report with the Federal Trade Commission (FTC) through IdentityTheft.gov. This will allow them to take immediate action to stop any further damage to their personal information. What to Do to Prevent Data Breaches While dealing with a breach is stressful, there are steps that both property managers and residents can take to reduce the chances of a breach happening again. One of the most effective ways to do this is by using a trusted identity protection service like Aura, in addition to a Resident Benefits Package. Aura is Second Nature’s partner in providing residents with comprehensive protection. Aura identity monitoring Aura offers an extensive suite of identity protection services that can help property managers and residents stay ahead of potential breaches. Some of the services provided by Aura include: Financial fraud protection: This monitors residents’ financial activity for any signs of fraudulent transactions or unusual changes in their accounts. Identity theft protection: Aura scans a variety of sources, including the dark web, for compromised personal information, alerting residents if their data is found. Antivirus and VPN: These tools help keep residents’ devices safe from viruses, malware, and other types of cyberattacks. Parental controls and scam call protection: This is particularly useful for residents with families, offering extra layers of security for children and elderly relatives who may be more susceptible to scams. By offering a service like Aura as part of your property management’s Resident Benefits Package, you can give your residents the protection they need to safeguard their identities and personal information. Final Thoughts Helping residents protect their personal information is a responsibility that property managers must take seriously, especially in the wake of recent data breaches. Aura, a trusted identity protection service, offers a solution to the growing problem of identity theft, providing both residents and property managers with peace of mind. For property managers, incorporating Aura into your Resident Benefits Package is a practical and effective way to improve the overall resident experience while ensuring that their data is protected. Aura offers identity theft insurance of up to $1,000,000, making it an attractive option for residents looking to protect themselves from fraud. Its 14-day free trial is an easy way to see if the service is right for you. By being proactive and offering these services, you not only reduce the potential damage of a breach but also build stronger relationships with your residents, giving them the tools they need to safeguard their information for the long term. Learn more about how you can improve the resident experience through Second Nature’s Resident Benefits Package.

Six Ways to Make Your Vacancy Stand Out on Zillow

Every property manager wants to minimize days on the market, and a great listing can be a critical component of accomplishing that goal. If you've spent any time looking at real estate listings, whether rentals or not, you've no doubt seen some well-done ones and ones that have five photos, three of which appear to have been taken for the TV show Hoarders. What makes a listing strong? If you're asking this question, you're off to a good start, and you're in the right place. Be thorough but concise Your listing should strike a balance between being thorough and concise, but it’s important to never leave out critical information that could lead to a negative experience down the road. First and foremost are any upfront fees, then things like pet rules, HOA considerations, and other relevancies that you don’t want a prospective resident to learn about later after they’re further into the process. Be concise about these so your property description doesn’t become too long, but be sure to include what a renter needs to know regarding costs in the application and move-in process. Take quality photos Photos are the golden goose when it comes to property listings. Quality, considerate photography will create stronger first impressions from potential renters. Fortunately, getting quality photos isn’t super difficult, it just takes some planning and forethought. You don’t need to stage your property. In fact, many property managers outright recommend against it. Photos of vacant, clean rooms are usually the way to go. They allow prospective renters to view their stuff and their layout in the photos, which can make them feel less like they’re looking at someone else’s home. Vacant rooms also tend to look bigger, and low angles with wide-angle lenses can add to this effect while showing the whole room. Cleanliness is next to godliness. Never post pictures with boxes, garbage around, open toilet seats in the bathroom, or anything that just doesn’t look inviting. Always open blinds and include window views from rooms when possible. You don’t need to hire professionals for these processes, but it can be worth investing in a quality camera to take nice photos. Again, this will be the first impression a renter has of your property. They’re not going to look twice if it looks small and uninviting. Don’t overdo the property description Be thoughtful of what goes into a property description and how you organize it. These things can get long, and if you’re a property manager, you’re keenly aware of the general public’s lack of interest in reading. A short, one-to-two-sentence description of the property will do for an opener, and you can follow that with bulleted lists of the property’s amenities. Lists are easily consumable and where the eyes of the reader will go first if they’ve decided to skim the description instead of reading through it. In addition to the features of the home, be sure to include nearby amenities in the listing. In single-family property management, schools and school districts tend to be important. Beyond that, nearby shopping areas, outdoor spaces and parks, and distance to highway access are things that property managers have found matter to prospective residents. Don’t list the property until it is move-in ready This is an easy one to check off, but making sure a home is fully ready for a resident before it gets listed is an advantageous process for property managers. You may be tempted to list it as fast as possible, but this has risks, and the theoretical shortening of time-to-revenue may end up backfiring if a great resident moves on because the home wasn't ready when they were. Renters aren’t always proactive. They tend to be looking for properties closer to their actual desired move date than maybe they should be. Listing a property before it’s move-in ready is a great way to create a negative experience if a quality resident seeks it out and it’s not ready when they want to move in. Include a floor plan Employing a third party to create floor plan drawings isn’t a super expensive or difficult undertaking, and it’s worth your while. A floor plan helps a renter understand how the house as a whole is set up, how they might use the space, and how their stuff fits in the home. There is inexpensive software that makes this process easy, or if you’re like most property managers and crunched for time, there are third parties available. This goes back to the idea of being thorough and clear in your listing. You don’t need 100 photos of the home, but you want to tell the whole story of the house as concisely as possible. A floor plan can help you do that. Think outside the box Ask yourself how you can make your listing unique. Checking all the boxes that make a quality listing is step one, but once you’re comfortable with that, you can ask yourself how to be a little bit different and stand out in the sea of property listings. While not a property manager, Trent Miller has developed a viral video series that blends content marketing with property listing strategies. He calls it the speed tour, and it is exactly what it sounds like. @trent_miller__ It's Time For Another SPEED TOUR‼️💨 Thank you guys for all the love and support!! More videos coming soon! Looking To Buy Or Sell Real Estate?? DM ME‼️🏡 ~Price Is Estimated Down Payment~ #realestate #homesforsale #RealEstate #HomeForSale #RealtorLife #DreamHome #Property #HouseHunting #NewListing #ForSale #HomeSweetHome #InvestmentProperty #OpenHouse #LuxuryLiving #HomeBuyer #HomeDecor #HouseGoals #BuyersMarket #SellingHomes #Homeownership #RealEstateAgent #speedtour ♬ original sound - trent_miller__ Garcia Property Management adds colorful overlays to the cover photos for their listings. They don't do this for every photo, so they're still following general best practices for their photo sets for each property, but also trying to stand out within the listings thanks to some color.

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Initial IND Application

The initial IND submission to the FDA will provide the reviewers with the information necessary to conduct a thorough evaluation of the safety of the investigation, and its scientific merit. The submission is divided into several sections. The summaries listed in this page will provide detailed instructions to prepare a complete IND submission.

Form FDA 1571

Current version of Form FDA 1571

Form FDA 1571 Instructions

The purpose of the Form FDA 1571 is to:

obtain agreement from the sponsor (or sponsor-investigator) to conduct research according to all appropriate FDA regulations; and
serve as a cover sheet for all submissions to the FDA on behalf of a particular IND.

Form FDA 1571 should be completed for every submission sent to the FDA on behalf of a particular IND and should include the below:

Contact information and mailing address of the Sponsor (or Sponsor Investigator)
IND number, if it has been issued
Serial number (see below)
The name(s) of the drug/biologic and the indication being studied
The contents of the submission
Name and title of the individuals responsible for monitoring the study and reviewing safety data.

Form FDA 1572

Frequently Asked Questions – Statement of Investigator (Form FDA 1572)

Current version of Form FDA 1572

Form FDA 1572 Instructions

The intent of the 1572 form is two-fold. It is a signed agreement from the Investigator (i.e., Principal Investigator) that he/she will conduct the research in compliance with FDA regulations. Additionally, it collects all the clinical site and investigator information needed by the sponsor to assure the FDA that all investigators have the experience and background needed to conduct the trial. The site investigator is responsible for updating his/her 1572 form and providing it to the sponsor in a timely manner so the information can be sent to the FDA. (Although it is not a requirement for the updated 1572 to be submitted to the FDA, it is the responsibility of the sponsor to provide updated information to the FDA; therefore the 1572 is often submitted to the FDA rather than providing information in another format.)

The Form FDA 1572 is necessary to include in an initial IND submission and must be filled out when adding a new principal investigator at each site.

Please note that a 1572 must be submitted to the FDA within 30 days of the investigator being added and when changing any site information, i.e., IRB, laboratory, or clinical site.

Additional information to be provided:

A current CV or statement of qualifications of the principal investigator listed on the 1572. It does not need to be signed.
Name and address of the location where the clinical investigation will be conducted, the clinical laboratories that will be used, and the IRB reviewing the study.
To note, it is not a requirement to fill out a new 1572 when there is a Sub-Investigator change as long as this information is sent in a timely manner to the sponsor. However, the 1572 is often used for updates to have all information in an organized place.

Form FDA 3674 - Certification of Compliance

Current version of Form FDA 3674

Form FDA 3674 Instructions

The Form FDA 3674 is a document that must accompany the initial submission, and when submitting a new protocol to IND. It is a signed statement from the sponsor that they will comply with clinicaltrials.gov requirements concerning their investigation.

It is a requirement for NIH trials to be registered on clinicaltrials.gov. OPS is responsible for registering studies on clinicaltrials.gov and the study team is responsible for updating this information when primary endpoints are met. Please see FDAAA 801 Requirements at clinicaltrials.gov for more information.

Cover Letter

The cover letter is the first piece of information that the FDA sees upon receipt of an Initial IND submission. It expresses the intent of the investigator to request FDA review of the enclosed information, and briefly describes the proposed research. It is the responsibility of the sponsor to compose the cover letter.

Items to include in the cover letter:

The cover letter should be on departmental letterhead
Title the cover letter: "Initial Investigational New Drug Application"
Brief explanation of the investigation (i.e., use the study title)
Disease or condition being studied
Name, formulation, and proposed dose of drug product.
Contact information (phone, email, address) of the Sponsor and (recommended) a designated individual authorized to interact with the FDA on the Sponsors behalf.
Ensure the date of the cover letter matches the date on the signed copy of Form FDA 1571.
If the sponsor and FDA have already had a Pre-IND meeting, then this should be noted in the letter, and reference the PIND number and date of meeting.

The cover letter can be short, ~ 1-2 pages, and should be addressed to either the appropriate CDER/CBER Division Director with a copy sent to the Division's Chief of Project Management staff or to the appropriate office contact within CDER/CBER. This should also be the mailing address for the entire submission:

For a Drug: Food and Drug Administration Center for Drug Evaluation and Research Central Document Room 5901-B Ammendale Rd. Beltsville, Md. 20705-1266
For a Therapeutic Biological Product: Food and Drug Administration Center for Drug Evaluation and Research Therapeutic Biological Products Document Room 5901-B Ammendale Road Beltsville, MD 20705-1266
For a Biological Product: U.S. Food and Drug Administration Center for Biologics Evaluation and Research Document Control Center 10903 New Hampshire Avenue Silver Spring, MD 20993-0002

Letter of Support / Authorization

If a sponsor is proposing to evaluate a drug that is the subject of an existing IND, they can request a letter of cross-reference authorization from the sponsor of that existing IND. This permits the sponsor to refer the FDA to the information contained in the referenced IND, and maintain the confidentiality of their proprietary information. The FDA can use the original IND material, along with their own internal reviews of that material to assist in their review process. Additionally, an IND for a drug that has been approved by the FDA for commercial use, may require more information than what is provided in the package insert. Again, the sponsor may request a letter of cross-reference authorization from the commercial sponsor. Commercial sponsors should provide the IND, NDA, or BLA file name, reference number, volume, and page numbers where the FDA can find the information relevant to the referencing IND application. In general, INDs that are withdrawn or inactive cannot be cross-referenced.

Sections of the Initial IND

The initial IND submission to the FDA is broken down into several distinct sections. Each section addresses a topic necessary for FDA review. The links below will provide a detailed description of each section and provide guidance on what information should be included in the IND submission.

The Investigator-Initiated Investigational New Drug (IND) Applications website has all the information to get from start to finish with an application to the FDA.

Introduction

The introduction should briefly describe the research plan submitted in this IND, including a discussion of the disease state to be assessed. The intent of this section is to place the use of the drugs with this indication into perspective for the FDA. This section should include the product’s active ingredients, pharmacological class, structural formula and dosage form, and route of administration. The study objectives and proposed timeline should be stated. Additionally, include the status of the drug in other countries, i.e., if the product has been withdrawn from investigator or marketing for any reason related to safety or effectiveness.

This section will include a brief summary of previous human experience with the drug, with reference to the relevant literature or other INDs, if pertinent. Also, investigational or marketing experience in other countries may be relevant to the safety of the proposed clinical investigation. This topic will be written up in further detail in the “Previous Human Experience” section.

General Investigational Plan

As the studies contained in this IND progress from phase 1 to phases 2 and 3, the contents of this section will change. For the purpose of the initial submission, information that will be relevant for the first year of investigation should be included. Changes to the plan and additional protocols can be included in future annual reports and amendments. This should include:

The rationale for the drug and/or research study and enough background information on the topic for the FDA to understand the scientific justification for the investigation.
Identification of the indication to be studied in this investigation, including sub-sets of a more general study population if needed.
A high-level description of data to be collected and its use in evaluation of the efficacy of the intervention being studied.
A high-level description of the plan for the first 12 months of clinical investigation. The FDA understands that study plans may change over time.
The planned number of subjects to be enrolled in the first year of IND activity.
Any risks of particular severity or seriousness anticipated on the basis of the toxicological data in animals or prior studies in humans with the drug(s) or related drugs. Any study procedures that carry risks of more than minimal severity should be included.

Investigator Brochure

For single site INDs where an NIH Institute or Center (IC) is the Sponsor and an employee of the IC is the investigator, it is generally acceptable to ask for a waiver for the Investigator Brochure, much like a sponsor-investigator study. The following statement may be incorporated into the application:

"As this is a single site study with the investigator initiating the study and being employed by the sponsoring entity, we believe that an investigator’s brochure is not required per 21 CFR 312.55(a)."

If an approved drug is being investigated, then it is appropriate to refer to the labeling and provide a URL link to the most current product label. Links that may be helpful are:

Drugs@FDA: FDA Approved Drug Products

Letters of Authorization may also be referenced in this section.

If there will be a multi-center (external site) clinical investigation, an Investigator's Brochure should be developed for dissemination to each of the involved study sites and should address the following information:

A brief description of the active drug substance and the drug product formulation, including the structural formula of the active drug substance, if known.
A summary of the pharmacological and toxicological effects of the drug in animals and, to the extent known, in humans.
A summary of the pharmacokinetics and biological distribution of the drug in animals and, if known, in humans.
A summary of information relating to the safety and effectiveness of the drug in humans obtained from prior clinical studies. (Reprints of published articles describing such studies may be appended to the Brochure if they are anticipated to be useful.)
A description of possible risks and side effects to be anticipated on the basis of prior experience with the drug under investigation or related drugs, and of precautions or special monitoring to be done as part of the investigational use of the drug.

Proposed Clinical Research

This section should contain the full study protocol document and informed consent document for each planned study.

Informed consent documents should be written in such a way that they can be understood by the general public. Language should be targeted at an elementary grade reading level. It is advisable to keep the document concise for the benefit of the reader. A statement should be included here that informed consent will be obtained by all study participants in accordance with 21 CFR Part 50, Protection of Human Subjects. If the investigation involves an exception from informed consent requirements, this should be stated in this section and the reasoning should be explained.

Chemistry, Manufacturing, and Control Information

If the investigational drug has been marketed, this section may be covered by referring to the product labeling. Refer back to the URL identified in the Investigator's Brochure section, if appropriate. Alternatively, it might be appropriate to refer to a Letter of Authorization if using a drug provided by a commercial company.

Drug Substance

This section should include:

Description of drug; included should be the physical, chemical, or biological characteristics and evidence supporting structure and identity of the active pharmaceutical ingredient(s)
Name and address of manufacturer of drug product
Description of the general method of preparation of the drug substance, including a list of the reagents, solvents, and catalysts used. A detailed flow diagram is suggested as the most effective presentation. More information may be needed to assess the safety of biotechnology-derived drugs or drugs extracted from human or animal or plant sources
The acceptable limits and analytical methods used to ensure the identity, strength, quality, and purity of the drug substance, with a brief description of the test methods used (i.e., Nuclear Magnetic Resonance, Infrared, UV spectra to prove the identity, and High-Performance Liquid chromatograms to support the purity level and impurities, etc.). Submission of certificates of analysis is also suggested.
Information to support stability of the drug substance during storage in the intended container closure and during the toxicological and clinical studies

Drug Product

A list of all components used in the manufacture of the investigational drug product, including both those components intended to appear in the drug product and those which may not appear but which are used in the manufacturing process
Where possible, the quantitative composition of the investigational drug product, including any reasonable variations that may be expected during the investigational stage
Brief general description of the manufacturing process (in the form of a flow diagram is suggested) and packaging procedure, as well as other relevant tests, as appropriate for the product. Final specifications for the drug product intended to be used in toxicological and clinical studies should be included. For injectable products, sterility and pyrogenicity tests, endotoxin levels and particulate matter should be included. Submitting a copy of the certificate of analysis of the clinical batch is also suggested. There should be information sufficient to assure the product's stability during the planned clinical studies.
The acceptable limits and analytical methods used to ensure the identity, strength, quality, and purity of the drug product
Information to support stability of the drug product during the planned clinical studies

Placebo Product

Include a brief general description of the composition, manufacture, and control of any placebo used in the controlled clinical trial.

Include copies of the label constructed for the study drug and any associated package.

Labels must contain the phrase: "Caution: New Drug - Limited by Federal law to investigational use".

Environmental Assessment

Insert the statement below, unless there is a reason to believe the distribution and use of the drug could have an environmental impact. The FDA may require an environmental analysis to ensure the study agent does not impose an undue environmental hazard. For products already marketed, it may be possible to request and exemption from the requirement to conduct an environmental analysis.

"We request a claim for categorical exclusion for this proposed clinical trial as provided for in 21 CFR Part 312.31(e) in that the drug shipped under this notice is intended to be used in clinical trials in which the amount of waste expected to enter the environment may reasonably be expected to be non-toxic."

Pharmacology and Toxicology Information

As was true for the Chemistry, Manufacturing and Controls section, an authorization letter may be used or a reference to the drug label to satisfy this section. This section is expected to include information about pharmacological and toxicological (laboratory animals or in vitro) studies on the basis that it is reasonably safe to conduct the proposed clinical investigation. The type, duration, and scope of these studies required in the application will depend on the duration and nature of the proposed clinical investigations.

Compliance with Good Laboratory Practice (GLP) is generally expected for pivotal in vitro and in vivo studies submitted in support of an IND application. For each non-clinical laboratory study subject to the GLP regulations, investigators are expected to state in the study report that the study was conducted in compliance with the GLP regulations. If the study was not conducted in compliance with the GLP regulations, there should be a brief statement of the reason for noncompliance.

The IND sponsor should also provide a statement describing where the non-clinical investigations were conducted and the location of all records available for inspection.

Pharmacology and Drug Distribution

This section should include a description of the pharmacologic effects and mechanism of actions of the drug in animals, and information on the absorption, distribution, metabolism, and excretions of the drug.

Note: The regulations do not further describe the presentation of these data, in contrast to the more detailed description of how to submit toxicological data. A summary report, without individual animal records or individual study results, usually suffices. In most circumstances, five pages or less should suffice for this summary. If this information is not known, it should simply be so stated.

Pharmacology Summary and Conclusions

A high-level summary and general conclusions to be drawn from the pharmacology data should be included in this section.

Toxicology: Integrated Summary

This section should include an integrated summary of the toxicological effects of the drug in pre-clinical studies. Expected content elements for describing specific toxicology studies for this section typically include:

Study title
Study drug formulation and dosing
Brief description of the design of the trials
Systematic presentation of the findings from the animal toxicology and toxicokenetic studies. The format of this part of the summary may be approached from a "systems review" perspective: i.e. CNS, cardiovascular, gastrointestinal, renal, hepatic, genitourinary, hematopoietic and immunologic, and dermal.
A high-level summary and general conclusions of the preceding toxicology findings.
Identification and qualifications of the individual(s) who evaluated the animal safety data and concluded that it is reasonably safe to begin the proposed human study. This person(s) should sign the summary attesting that the summary accurately reflects the animal toxicology data from the completed studies.
A statement of where the animal studies were conducted and where the records of the studies are available for inspection, should an inspection occur.
According to 21 CFR 312.23(8)(iii) , a statement that the study was conducted in compliance with the good laboratory practices (GLP) in 21 CFR 58 , or, if the study was not conducted in compliance with those regulations, a brief statement of the reason for the noncompliance and the sponsor's view on how such noncompliance might affect the interpretations of the findings.

Toxicology: Full Data Tabulation

The sponsor should submit, for each animal toxicology study that is intended to support the safety of the proposed clinical investigation, a full tabulation of data suitable for detailed review. This should consist of line listings of the individual data points, including laboratory data points, for each animal in these trials along with summary tabulations of these data points. To allow interpretation of the line listings, accompanying the line listings should be either: 1) a brief description (i.e., a technical report or abstract including a methods description section) of the study, or 2) a copy of the study protocol and amendments.

Previous Human Experience

A summary of previous human experience with the drug known to the applicant should be included in this section. If the drug(s) is already marketed in the US, then it may be possible to simply refer to the product labeling. There is no specific format for describing previous human experience with an investigational drug in an IND application. If the drug is a combination of drugs previously investigated or marketed, the information should be provided for each active drug component. However, if any component in such combination is subject to an approved marketing application or is otherwise lawfully marketed in the United States, the sponsor is not required to submit published material concerning that active drug component unless such material relates directly to the proposed investigational use (including publications relevant to component- component interaction). If there is no data on previous human experience for this drug, a statement should be inserted reflecting this under each subheading.

Marketed Experience

This section should provide an overview of the FDA-approved indications for the study drug if it is a commercial product. Reference to the FDA drug labeling for approved indications should be noted here. If the drug was withdrawn from the market for any reason related to safety or effectiveness, identification of the country(ies) where the drug was withdrawn and the reasons for withdrawal should be included.

Prior Clinical Research Experience

If the drug has been the subject of controlled trials, detailed information on trials that are relevant to an assessment of the drug's effectiveness for the proposed investigational use(s) should be provided. Any published material that is relevant to the safety of the proposed investigation or to an assessment of the drug's effectiveness for its proposed investigational use should be provided in full. Published material that is less directly relevant may be supplied by a bibliography.

If there has been no previous human experience, the submission should so state.

Clinical Care Experience

It is not uncommon for marketed drugs to be used in clinical care settings to treat patients for indications that do not have an FDA approval. This is often termed "off-label" use. Any published literature on the safety of the drug in that setting, and if available, published practice guidelines of the use of the drug for standard-of-care and the associated safety information could be referenced here. This is particularly relevant if the patient population treated with this off-label use of the drug is similar to the proposed study population for this IND application.

References used should be listed in this section. Complete reprints of select articles may be provided to aid the FDA reviewers, limited to two to three reprints. FDA does not have access to all journal articles and so including selected reprints can help facilitate the review of an IND application.

Disclosure of Financial Interests

IND sponsors are not required to submit information regarding clinical investigator financial interests or arrangements in IND applications. They are, however, required to collect this information before a clinical investigator participates in a clinical study and clinical investigators are required to disclose financial information to sponsors. The information does not need to be submitted to FDA until a marketing application is submitted containing the results of the covered clinical study.

In the interest of collecting this information at the initial stage of an IND, clinical investigators may also complete a Form FDA 3454 if they have no financial interests or arrangements to disclose, or Form FDA 3455 to disclose the nature of their interests and arrangements.

Additional Information

In certain applications, as described below, information on special topics may be needed. Such information shall be submitted in this section as outlined below.

Otherwise you may simply state 'not applicable'.

Drug Dependence and Abuse Potential

If the drug is a psychotropic substance or otherwise has abuse potential, a section describing relevant clinical studies and experience and studies in test animals should be included.

If this section is relevant to your investigation, please see Guidance for Industry – Assessment of Abuse Potential of Drugs .

Radioactive Drugs

If the drug is a radioactive drug, sufficient data from animal or human studies should be provided, to allow a reasonable calculation of radiation-absorbed dose to the whole body and critical organs upon administration to a human subject. Phase 1 studies of radioactive drugs must include studies which will obtain sufficient data for dosimetry calculations.

If this section is relevant to your investigation, please see Medical Imaging and Drug Development .

Pediatric Studies

If the investigational drug will be studied in pediatric setting, plans for assessing pediatric safety and effectiveness should be provided.

If this section is relevant to your investigation, please see Pediatric Product Development .

Other Information

A brief statement of any other information that would aid evaluation of the proposed clinical investigations with respect to their safety or their design and potential as controlled clinical trials to support marketing of the drug should be included in this section.

COMMENTS

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