cover letter in recruitment process

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• What is a cover letter for a resume?

Do you need to write a cover letter for the job application but wonder the best way to go about it? You are in the right place!

As a career portfolio making expert, we can certainly guide you to making a cover letter that knocks the recruiter's socks off.

It doesn't matter which industry or at what level of career you are at - Undoubtedly, you need a spectacular cover letter along with your resume to impress the hiring manager.

How important is a cover letter? Well, if you want to distinguish yourself from the crowd, it definitely is.

Let us understand the basics of a cover letter with professional cover letter examples for better clarity.

Here is the summary of our article:

• Attaching your cover letter with a resume helps you stand as a strong candidate. Always send a cover letter until you are specifically asked not to.
• Choose a cover letter template that matches the resume formatting and allows you to customize it as per your needs.
• Always address the cover letter with the hiring manager's name and end the cover letter with a call-to-action.
• Do a good research to understand the organizational values and requirements of the job to customize your cover letter accordingly.

Our cover letter guide provides you with the required sample cover letter and professional cover letter examples to help you design a thoughtful cover letter for improving your job search outcomes.

In this article, we will discuss the following in detail:

• Why is a cover letter necessary?
• How to choose a perfect cover letter template?
• How to write a cover letter?
• What are the dos and don'ts of a cover letter?

What is a Cover Letter for a Resume?

A covering letter is a one-page document you submit to the hiring manager alongside your resume while applying for a prospective job.

A cover letter highlights parts of your career where your resume falls short. It is meant to complement your resume, therefore, make sure you do not reiterate the same information you mentioned in your resume.

A good cover letter is always personalized, and hence a good research about the company is crucial. If you are sending a generic cover letter to all the companies or if you are falling short of time to personalize it, it is better not to send one.

Types of Cover Letter:

• Application Cover Letter
• Referral Cover Letter
• Letter of interest
• Value proposition Letter

Also read: What are the 4 different types of cover letters?

Is a Cover Letter Important?

Accompanying your resume with a cover letter gradually boosts your chances of landing the desired job. You should always send a cover letter until you are specifically asked not to.

A well-written cover letter is an opportunity for you to showcase the following:

• It is your first chance to be considered as a strong candidate and stand out from the crowd.
• It is beneficial in showcasing how your skills and experience meet the requirements of the job.
• It helps you introduce yourself personally in a way that your resume cannot.
• It is your opportunity to showcase your interest in the company and enthusiasm for the role.

Before drafting a cover letter, make sure that you have taken time to research the company, its values and mission. Understand the job requirements and exhibit how your skills and expertise makes you a perfect candidate for the job position.

How to Choose a Perfect Cover Letter Template?

To write cover letters, you need a definite format and style, just like your resume. A good cover letter template allows personalization and helps you with the layout of your letter.

A well-designed cover letter template with a professional formatting helps you present yourself as a polished candidate.

While choosing a cover letter, take care of the following points:

• Choose a cover letter template with the formatting style that matches your resume
• The cover letter template must guide you with the elements you need to include in your letter.
• The cover letter template must allow you to customize the cover letter to suit your requirements.

Tips for drafting a Cover Letter

Research about the company.

This can be done in three ways:

• Get familiar with the company’s website

A deeper dive into the company’s values is essential to understand what to include in the cover letter. Be thorough with the About Us, The Mission Statement, Our Values, and Our Culture sections available on most company websites.

• Brush Up LinkedIn

LinkedIn is another way to understand what the company and its employees care about. They could be posting about the company’s business operations, emerging trends in the industry, or adopted technology advancements. LinkedIn helps to research the company’s leadership as well. Find out who your hiring manager is going to be, his interests, and his opinion of the industry.

• Scan the news

Scan the news to note any significant events, such as corporate mergers, changes in leadership, etc. Such changes can bring changes in the current company structure, chain of command, broad values, etc that should be noted.

Personalize your Cover Letter

A good cover letter is always personalized, and hence good research about the company is crucial. If you are sending a generic cover letter to all the companies or if you are falling short of time to personalize it, it is better not to send one.

A few points to ponder on before sending your cover letter:

• A cover letter speaks your story
• Address the hiring manager
• Name the employee referring you
• Tell your story

Use this Checklist to Track Progress

• Use a belief statement
• Exhibit passion for your work
• Explain what you can offer
• State an accomplishment
• Exhibit excitement
• Mention referrals and connections
• Use the keywords mentioned in JD
• Always personalize

What to Include in a Cover Letter?

Before you start to write the cover letter, ensure that the below-mentioned points are clear in your mind:

• The purpose of your cover letter, i.e., what is it that you want to convey via your cover letter.
• The organization's values and job requirements & how you can meet them.

A cover letter can be broken down into the following sections:

• First Paragraph

The First Paragraph or the opening statement should state the position you are applying for and the source from where you came to know about it.

• Second Paragraph

Discuss your past experiences and mention your skills and strengths as per the job requirement to showcase yourself as the most suitable candidate.

• Third Paragraph

Show your interest and enthusiasm to work with the company and what is it that motivates you to work with them.

• Fourth Paragraph

End your cover letter with a call to action. Ask for a call or meet in person to discuss your suitability in detail.

Also read: How to address a cover letter?

What are the Dos and Don'ts of a cover letter?

• Always address the cover letter with the hiring manager's name
• Choose a cover letter template that is suitable for your job role and industry
• Proofread your cover letter to avoid any spelling errors or grammatical mistakes
• Conduct research and customize your cover letter for each company you apply to
• End your cover letter with a call-to-action
• Use a professional tone according to your experience throughout your cover letter
• Include figures and facts to give evidence for your contributions
• Exceeding the one page limit.
• Reiterating the information already mentioned in your resume
• Using the same cover letter for all the companies you are applying to
• Including irrelevant information
• Disclosing confidential information about previous employers/companies
• Using excessively large fonts or not leaving required white spaces between paragraphs

Also read: How to design a cover letter?

Cover Letter Template Sample

Key takeaways.

Since we have reached the end of our cover letter template guide, let us do a quick roundup to ensure that you don't miss out on any essential details.

• Always choose a cover letter template that allows you to customize it as per your requirement.
• Choosing a cover letter template that matches your resume puts a great impression on the hiring manager.
• Always end the cover letter with a call-to-action . Directly ask for a call or meet in person to discuss your suitability further.
• Do not exceed the limit of one page while drafting your cover letter.
• Proofread before sending the final draft to avoid any spelling errors or grammatical mistakes.

Go to Hiration career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries. You can also write to us at [email protected] .

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How to Assess a Job Candidate’s CV and Cover Letter – Sample Evaluation Form

The aim of an assessment of the job candidate’s application documents is to perform a first selection  in order to spot the candidates who will be invited for a  recruitment interview (guidelines) . Please note that each company has its own  value system ,   as well as  specific policies  that influence the way in which application documents are interpreted.

In any case, the assessment of any application should start with the identification of the job’s success criteria  – i.e. the minimal criteria that must be met in order for the  future job holder  to have a chance of being  successful. If but one of these criteria is missing, the candidate should not be retained for the next step of the  recruitment / selection process (guidelines) , even if he/she displays outstanding professional skills or experience.

The selection of the candidates who will be invited for an interview is based on the following application documents:

• Curriculum Vitae (CV)
• Cover letter / Statement of interests
• Diploma and other training-related certificates
• Employment certificate(s)
• References  (if available)
• Job candidate evaluation form ( guidelines )  – this selection tool allows for an assessment of the job candidates’ skills in relation to the  job requirements

1. A first reading of the job candidate’s CV  allows for a  first pre-selection  of the candidates. It avoids conducting useless interviews when the qualifications of a candidate clearly do not meet the basic job requirements (i.e. when the candidate does not dispose of all the necessary critical skills or exerience).

The candidate’s “longevity”  in the different positions he/she has occupied also provides some useful information. Very frequent changes of activity can indeed give the impression of a certain professional instability.

2. The reading of the Cover Letter  allows gaining an idea – going beyond mere technical skills – of the interests and motivations of the candidate in relation to the position and/or the organization. The  visual aspect  of the statements, its  writing   (syntax, orthography, etc.) and  structure  will also give an indication on some of the candidate’s skills.

3. The employment certificate  offers the particularity of resorting to a  tacit set of rules  and a  specific language  that can vary from one country to the other.

Attention! It should be emphasized that certificates can be ill-written due to the incompetence of the author, regardless of the candidate’s actual skills and performance.

4. The references  mentioned in a CV may be used at the end of the selection process in order to decide between two candidates who offer equivalent profiles. They can thus prove useful for the recruiter in many respects:

• Checking the information provided by the candidate
• Collecting complementary information on the candidate’s proven  skills  and  behavior
• Obtaining information relative to the person’s  social interactions  and  everyday life  (relationships with the superiors, the colleagues…) in his/her previous job
• A person who works in Zurich and has to deal with a customer bank in the UK may necessarily have  to be fluent in English .
• Similarly, a position may require  a  certain amount of years’  experience in a specific area.
• It can prove difficult – if not impossible – to obtain a  work permit  depending on the candidate’s  nationality .

Such success criteria may be regrouped into a  job candidate evaluation form (case study) , an assessment tool that provides  synthetic information  on the quality of the candidates’ application documents. At the end of the recruitment process, it allows setting up a relevant candidate ranking, thus easing the final selection.

The Federal Act on Data Protection (DPA) stipulates that  the recruiter cannot use a job candidate’s references without the latter’s explicit agreement.  Please also note that it is possible for the candidate to allow the recruiter to contact some of his/her references and not others.

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Human Resources Cover Letter Samples & Examples That Worked in 2024

Outshine the competition with a standout human resources cover letter . Far from being a mundane document, it's an opportunity to showcase your unique value proposition, the right skills, and professional accomplishments.

Our guide packed with practical tips and real-world examples will help you navigate these tricky waters. Let's roll up our sleeves and get down to the nitty-gritty of creating an outstanding HR cover letter.

Read on and learn about:

• Formatting your HR cover letter the right way
• Creating an effective header
• Crafting a persuasive headline to catch the reader's attention 
• Personalizing the greeting in your HR cover letter 
• Drafting a compelling introduction
• Highlighting the right HR skills and achievements
• Showing your passion and interest in the company
• Concluding your human resources cover letter with a strong call-to-action
• Avoiding common mistakes in HR cover letters
• Gaining insight into the salary range and job outlook for HR roles
• Exploring valuable resources for HR job seekers

1. How to properly format your HR cover letter

When it comes to cover letters, first impressions do count. And nothing makes a stronger first impression than a properly formatted , easy-to-read document. 

Here are some tips to make your human resources cover letter smooth to navigate and pleasant to the eye:

• Font matters: Keep it professional and easy to read. Fonts like Arial, Calibri, and Times New Roman in 10-12 point size are generally accepted norms. 
• Mind the margins: 1" margins on all sides of the document provide a balanced look. It also ensures that no information gets cropped when printed.
• Line spacing is crucial: Use 1.15 to 1.5 line spacing for optimal readability. Your HR cover letter shouldn't look like an endless sea of text.
• Contact information: Including your name, contact details, the job you're applying to, and the recipient's details adds a professional touch and shows you've done your homework.
• Proper structure: Your cover letter should follow a clear structure — introduction, body, and conclusion. Add a personalized greeting to make it less automated.
• Consistency is key: When it comes to bullet points, indentations, and headers, consistency is paramount. Make sure they all align.
• Keep it concise: Aim to keep your cover letter to a single page. A clear, concise cover letter is likely to engage the reader
• Make it skimmable: Ensure your cover letter is easy to skim through. Break up large chunks of text and highlight key points that you want to stand out.

Remember, your cover letter is your first handshake with the employer — make it firm and memorable. Good formatting not only catches the reader's eye, but also shows your ability to organize and present information effectively — a coveted skill in HR.

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2. how to write an effective hr cover letter header.

The header may seem like a small element in a sea of words, but don't be deceived. This compact package of information houses the key contact details — both yours and the recipient's. 

Its role? To quickly signal who the players in this professional script are and how to get in touch.

A complete header should contain:

• Your full name
• Email address
• Phone number
• Today's date
• Recipient's full name 
• Their position 
• The company address 

Now, let's put this theory to test with two examples — one falling short and the other hitting the mark:

Weak cover letter header example

John Smith [email protected] (123) 456-7890 Hiring Manager XYZ Company

Why is it weak? In this example, John missed several important details, such as the date, his address, and the recipient's full information — name, position, and company address. 

Besides that, one particular detail jumps out immediately from this example — John's unprofessional email address. Using a personal or outdated email can give the impression of carelessness about digital professionalism — a big no-no, especially when applying for an HR role.

Correct cover letter header example

John Smith 123 Main St, New York, NY 10001 [email protected] (123) 456-7890 January 3, 2024

To: Ms. Jane Johnson Human Resources Director XYZ Company 456 Corporate Blvd, New York, NY 10002

Why does it work? John has included all the key details — his name, address, email, phone number, and the date. He's also provided full details about the recipient. This adds a personal touch and shows respect for the hiring manager's position.

In short, the header sets the stage for your entire cover letter. It showcases your attention to detail and your respect for the hiring process. Remember — the devil is in the details.

3. How to craft a compelling headline for your HR cover letter

The headline of your cover letter is a potent tool. It's your "elevator pitch," condensing your appeal into a concise line that should grab the reader's attention and make them want to read more. 

Here's how you shouldn't and should write a cover letter headline:

Weak cover letter headline example

Experienced HR Professional Seeking Employment

Why does it fall flat? It's too broad and fails to differentiate the candidate. It's like saying “just another HR professional looking for a job.” There's no clear mention of specific skills or areas of expertise, and it lacks any hint of the candidate's unique value.

Strong example for an experienced candidate

Seasoned HR Leader with 10 Years of Success in Talent Acquisition and Employee Engagement

Why does it work? Here, the candidate showcases specific areas of expertise (talent acquisition and employee engagement) and backs it up with a hefty 10 years of experience. The headline immediately gives the reader a snapshot of the candidate's capabilities and record.

Now, you might wonder — how does a recent graduate make an impression with less on-the-job experience? Here's an example of how it can be done effectively:

Strong headline example for a fresh graduate

HR Graduate Specialized in Conflict Resolution and Diversity Training Eager to Drive Positive Change

Why is it strong? In this version, the candidate highlights specialization areas (conflict resolution and diversity training), showing enthusiasm and a proactive attitude towards making a difference in the workplace. It simply tells the hiring manager, "I may be a fresh graduate, but I'm ready to roll up my sleeves and deliver."

All in all, an effective cover letter headline should encapsulate your qualifications, unique skills, and aspirations within a single, compelling line. It's not just about what you've done or studied, but also about what you can bring to the table.

4. How to tailor the greeting on your HR cover letter

Beginning your HR cover letter with a personalized greeting is an effective way to draw in the reader. 

It demonstrates that you've made the effort to direct your cover letter to a specific person. This extra legwork can speak volumes about how you approach your work — with diligence and care.

How to find the right name? Start with the job advertisement . Some companies will explicitly state to whom the letters should be addressed. If this information isn't provided, turn to LinkedIn or the company's website . You could even make a quick phone call to the company's front desk to ask for the name of the hiring manager.

Here are some examples of personalized greetings

Dear Ms. Thompson, Dear Ms. Patty Thompson, Dear Hiring Manager Patty Thompson,

When you can't find a name , it's crucial to keep the tone professional:

Generic greeting examples

Dear Hiring Team, — This is broad but still shows that you've tailored your cover letter to the receiving company. Dear Recruitment Manager, — If you're unsure who it is but know the department, this greeting is acceptable.

Avoid phrases like "To Whom It May Concern." They may be perceived as outdated or inattentive to nuances in business communication. 

The takeaway here is that starting your human resources cover letter with a personalized greeting sets the tone for the entire letter. It's attention to the fine details that often makes the difference between just another application and a carefully curated one.

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5. How to write a strong introduction to your HR cover letter

The introduction of your cover letter is like the opening scene of a movie — it has the power to engage your audience immediately or lose their interest entirely. 

Here's what it should include:

• A concise outline of your professional and academic history relevant to the role
• A clear statement outlining why you're applying to this specific position
• A mutual contact or acquaintance (if you have one) can add a level of personal connection and authenticity

Let's examine these concepts with practical examples:

Weak cover letter opening example

I am writing to apply for your recently advertised HR position. I have studied HR management and have worked as an HR Professional.

Why is it ineffective? This introduction tells the reader nothing that sets this candidate apart. It merely states that the candidate has an HR background. There's no mention of specific skills or experiences, why the candidate is interested in the role, or what makes them suited to the company or role.

Strong cover letter opening for an experienced HR professional

Bringing a decade of experience in building dynamic HR departments from the ground up, I am always on the search for new challenges. After leading the successful HR transformation at XYZ Corp, I'm inspired by ABC Company's commitment to its employees and would love to contribute to maintaining this nurturing environment.

Why does it work? The candidate immediately establishes their extensive experience in the HR field and specifies a significant achievement. Moreover, they've shown that they align with the company's values, which suggests a good fit.

But what happens when you're freshly graduated and your professional experience section looks a little lean? Here's how a recent graduate can make an impression:

Strong opening example for a fresh graduate

As a recent graduate in HR Management with a focus on employee development and regulatory compliance, I was excited to come across your HR Trainee role at ABC Company. Your company's reputation for prioritizing employee growth resonates with me, and I am eager to apply my academic knowledge in a practical, hands-on environment.

Why does it work? Here, the candidate doesn't have years of experience to lean on but wisely focuses on their key academic achievements . They mention their motivation for applying and recognize the company's priorities.

To sum it up, an engaging introduction quickly outlines your background, clearly states your interest in the role, and starts to build a connection with the company. Your HR cover letter is your story — let's start it off on the right foot.

6. How to highlight your top skills and accomplishments

Once you've nailed the introduction, it's time to delve into the main act — the body of your HR cover letter. This is where you get to shine a spotlight on your individual skills and achievements . 

Break down your cover letter body into two or three short paragraphs . Each paragraph should focus on a particular skill set or accomplishment relevant to the proposed HR position.

When highlighting your HR skills and achievements , provide context. Instead of stating you're "experienced in employee training programs," detail a program you implemented that improved employee performance and retention. Be specific about your role and the results that were achieved. 

The exact skills you will highlight in your cover letter will depend on the HR role you're aspiring to. 

Here are some fundamental HR skills for your cover letter

• Employee recruitment and retention
• Performance management
• Training and development
• Stakeholder engagement
• Conflict resolution and mediation
• HR software proficiency (SAP, Workday, etc.)
• Legal understanding and compliance

If you’re an experienced HR worker, your body paragraph may look something like this:

Cover letter body paragraph example

As an HR Coordinator at XYZ Company, I streamlined the recruitment process by implementing a new Applicant Tracking System, reducing the average hiring time by 15 days. Besides boosting team efficiency, it also improved the candidate experience, with feedback scores increasing by 20%.

Why does it work? In this example, the candidate shows their problem-solving skills and the tangible result from their initiatives.

But what if you’re a fresh graduate? Though you may lack formal HR experience, emphasize transferable skills from any internships , part-time jobs , or team projects at university. Also, make sure to highlight any relevant coursework or academic achievements.

Cover letter body paragraph example for a fresh graduate

During my final project as an HR Management postgraduate, I designed a diversity and inclusion initiative model, which was recognized by the faculty and implemented as part of the curriculum for the following year. This project demonstrated my capacity for creating forward-thinking HR solutions on a micro scale.

Why is it effective? This recent graduate demonstrates their ability to contribute positively on a larger scale, even in an academic context. 

In summary, the body of your HR cover letter is your chance to illustrate your skills with clear examples and facts. Be specific, be concise, and most importantly, be authentic. Show them why you are not just another HR professional, but the HR professional they need.

7. How to show your passion and interest in the company 

In your HR cover letter, it's essential to showcase your passion for the field and the company you're applying to. This means highlighting what specifically drew you to the company and why you're excited about the position.

Use the cover letter as an opportunity to explain how your personal values align with the company's mission statement and how you can contribute to the company's goals.

For example, if you're applying to a company that prioritizes employee development, you can mention your own passion for learning and your desire to help others grow and develop their skills.

Or, if the company values diversity and inclusion, you can discuss your own experiences working with diverse teams and your commitment to creating an inclusive workplace. 

By demonstrating your enthusiasm and connection to the company, you can make a strong impression on the hiring manager and increase your chances of landing the job.

Here's an example that demonstrates passion and interest in HR

During my time at XYZ Company, I was responsible for leading several diversity and inclusion initiatives, including a mentorship program for underrepresented employees and the implementation of a company-wide unconscious bias training. These experiences not only helped me develop a deeper understanding of HR principles, but also ignited a passion for creating a more equitable and inclusive workplace. I am excited to bring this passion and expertise to the HR team at ABC Company and continue to drive meaningful change in the industry.

8. How to end your HR cover letter persuasively 

Just as the introduction gives the first impression, the conclusion leaves the final and lasting impression. You need to ensure that it summarizes your key points, provides clear next steps, and reinforces your enthusiasm for the role. 

Your conclusion should:

• Politely express desire for further process, and when and how you can be best contacted
• Offer to provide further information upon request
• Detail your follow-up plan — when and how you will do it
• Close with a professional sign-off

Let's review both wrong and right examples of a conclusion:

Incorrect cover letter conclusion example

I hope you consider my application, and I look forward to hearing from you.

Sincerely, [Your Name]

Why is it weak? This conclusion is discouraging as it sounds more hopeful than confident. It fails to offer any follow-up action, detail how the applicant could be contacted, or offer further assistance. It wraps up the letter on an uncertain and passive note.

Correct cover letter conclusion example

I am enthusiastic about the opportunity to bring my unique blend of skills and experience to your esteemed company and am confident that I could contribute significantly to your team. Should you require any further information, please do not hesitate to contact me at (123)-456-7890 or via email at [email protected]. I will follow up within a week to address any preliminary questions you may have. 

Thank you for considering my application.

Why does it work? In this example, the applicant starts with a positive affirmation of their interest and fit for the role. They provide contact details for further discussions and proactively promise to follow up, showing initiative. The sign-off expresses gratitude, always a nice touch.

In short, the conclusion of your HR cover letter is a balancing act of reinforcing your candidacy, offering next steps, and maintaining a courteous, professional tone. Done right, it can be the call-to-action that prompts the hiring manager to move your application to the 'to-interview' pile.

9. How to avoid common mistakes in your HR cover letter

Everyone makes mistakes, but when it comes to your HR cover letter, you'll want to keep them to a minimum. This document serves as a reflection of your professionalism. Several small errors could imply carelessness and lack of attention to detail. 

Let's address some common missteps people frequently make and how to sidestep them:

• Spelling and grammar errors: As straightforward as it is, many applicants submit cover letters riddled with spelling and grammatical mistakes. These can be a real turn-off for hiring managers. Remember, spell-check programs don't catch everything. Make sure to proofread your cover letter , and consider having someone else take a glance as well. 
• Repeating the resume: The cover letter is not the place to restate your resume word for word. The resume and the cover letter serve different purposes. Your cover letter is an opportunity to tell the story behind the bullet points in your resume. Use it to highlight your most relevant experiences and explain how they make you a great fit for the role.
• Being overly generic: If it can be sent to any HR job post, your cover letter isn't doing its job. Make sure to customize your cover letter for each role you apply for. Mention the company by name, and talk about why you're excited about the specific job. 
• Too humble or too arrogant: Striking a balance between self-confidence and humility can be tricky, but it's essential in a cover letter. Don't undersell your qualifications, but also avoid coming off as arrogant. Use confident language, back up your skills with examples, but remember to remain professional and gracious.
• Overdoing the jargon: While it's good to show your industry knowledge, using too much jargon can make your cover letter hard to understand. It can also come off as trying too hard. Use industry terms appropriately, but remember that clarity is key.

Every aspect of your cover letter contributes to the impression you make on the hiring manager. So, keep these tips in mind to avoid common pitfalls and ensure your HR cover letter showcases your skills, experience, and professionalism in the best light.

10. Average salary and outlook for HR professionals

Going by the most recent data furnished by the Bureau of Labor Statistics (BLS), the financial rewards and the job prospects in the field of human resources are promising. As of May 2022, the average yearly wage of HR specialists was a competitive $64,240 . 

Looking towards the future, the field is expected to grow at a rate of 6% between 2022 and 2032. This growth forecast not only outpaces the average growth rate for all occupations but also means that those considering a career in HR have a favorable job outlook.

In terms of demand, approximately 78,700 openings for HR specialists are projected to spring up, on average, each year over the decade. 

This strongly indicates that investing time, effort, and resources to build a successful career in HR, starting with a compelling cover letter, is a move likely to pay off handsomely in the long term. 

After all, who wouldn't want to partake in an industry that rewards its specialists both in terms of salary and opportunity?

11. Useful resources for HR job seekers

The journey to landing your dream HR role can be smoother with the correct resources at your disposal. Here are a few key resources and advice that can greatly aid your job-seeking process in the HR field:

• SHRM (Society for Human Resource Management): SHRM's resource hub provides plenty of valuable articles, webcasts, and research reports on various HR topics. It's also a great place to find job postings in HR.
• LinkedIn: Networking is critical in the job search, and LinkedIn is a prime platform for this. Connect with HR professionals, join HR groups, and explore companies you're interested in.
• BLS (Bureau of Labor Statistics): For data and statistics on the HR job market, there's no better source than BLS . Information on job growth, salary trends, etc., can help navigate your career path.
• Continuing education: Consider certifications like PHR (Professional in Human Resources) or SHRM-CP (SHRM Certified Professional). These can distinguish you from other candidates and show your commitment to the HR profession.
• Job search platforms: Sites like Indeed , Glassdoor , and Monster post numerous HR job openings and also offer resources like resume and cover letter tips, interview practice, and company reviews.
• Continuing education: It's worth considering HR-related certifications like Professional in Human Resources (PHR) or SHRM Certified Professional (SHRM-CP). These elevations on your resume distinguish you from the pack and exhibit your dedication to mastering the HR terrain.

Your HR journey begins with a single step, a single application, a single cover letter. So gear up, go out there and make your mark in the world of Human Resources.

Human Resources Cover Letter FAQ

Highlighting shared values is a great way to indicate cultural fit. Research the company’s mission, ideals, and work culture, and then weave instances where you've demonstrated these values into your cover letter.

Focus on transferable skills — abilities you've gained in your past roles that are relevant to HR (e.g., people management, communication). Highlight your eagerness and plan to learn more about HR best practices.

Your cover letter should be professional, but it doesn’t need to be overly formal. It’s acceptable to use a conversational tone, which can make your letter more engaging. 

It’s important to tailor your cover letter to each specific job and company. This demonstrates to the hiring manager that you are seriously interested in the role and have taken the time to understand the company's needs and culture.

Yes. If you believe a qualification could add value to the role or display your diverse skill set, include it. This might be a language you're proficient in or your experience with a particular software tool. Make sure to tie it back to how it can benefit the role or company.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

Subcategories

• Human Resources Assistant
• Talent Acquisition Specialist
• Training Specialist

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How to Write a Cover Letter [Guide & Template]

We discuss why cover letters are important, analyze an effective cover letter sample, and show you how to craft yours

We're often asked how to craft a powerful cover letter that will influence a hiring manager to grant you an interview and whether cover letters are even required anymore.

Simply put, a well-written cover letter will never hurt – and it may just be the reason a recruiter chooses you for an interview over another similar applicant.

In this article, we provide a comprehensive guide to writing cover letters while answering questions we’re frequently asked on the topic.

We'll explain:

• Why you should include a cover letter
• Whether cover letters are required
• What makes a strong cover letter (with a cover letter sample)
• Which top cover letter mistakes you should avoid
• How to structure yours using our cover letter template

Why should I include a cover letter?

We recommend submitting a custom cover letter for each position you apply for to achieve the three key objectives:

1) Demonstrate your interest in a specific position to prospective employers

2) Elaborate on work experiences that are particularly relevant to the job

3) Provide additional information that will help hiring managers determine why you are a strong fit

While your cover letter may occasionally get skipped over by a hiring manager who chooses to go straight for your resume, it may be the single most important factor that drives another hiring manager to invite you for an interview.

You simply don't know who will be reviewing your application, how they approach the recruiting process, and what will resonate with them.

1) Demonstrate your interest in the role

A cover letter shows that you are highly interested in the position and sets you apart from candidates who did not include one.

When deciding whether or not to include one, ask yourself how badly you want the job.

If you're applying for a dream job, you have every reason to put your best foot forward and invest the time necessary to write a quality cover letter.

If you're only moderately interested in a role and would be indifferent if you were rejected, you may prefer to save the time and quickly submit a resume instead.

Remember that sending a poorly written cover letter can be worse than not sending one at all!

2) Elaborate on relevant experiences that show how you’re a good fit

A cover letter allows you to elaborate on specific points mentioned in your resume that are particularly important for the role.

While your resume serves as a fact-based outline of your work history, your cover letter allows you more thoroughly discuss select accomplishments.

If there was a consulting project or initiative you worked on that piqued your interest in the role you are applying for, it's worth mentioning in your letter.

Other information you may want to address in your cover letter include:

• Relevant certifications or qualifications you are pursuing or recently obtained
• Why you are looking to switch career paths
• Why you are interested in that specific job

3) Provide additional information that may influence the employer’s decision

In your cover letter, we recommend briefly addressing issues that may raise red flags to provide hiring managers with additional comfort.

Remember, a hiring manager’s primary goal is to fill the position with the best candidate possible. They want to be sure they won’t be wasting any time by inviting you for an interview.

Issues that you may want to address include:

• Gaps in employment
• Need for visa sponsorship or existing permission to work
• Upcoming move to the employer's city

Are cover letters required?

While resumes are a standard requirement on job applications, cover letters are often considered optional.

If an employer specifically requests a cover letter, however, you should absolutely include one .

Even if a cover letter is not specifically requested, we recommend submitting one if you have the opportunity to do so.

However, before you start crafting yours, double-check that you’ll have the option to submit it, as some companies simply don't want them.

Amazon, for example, simply states that "being a peculiar company, we don't accept cover letters. Just ensure your resume is up to date and you're all set."

What makes a strong cover letter?

An effective cover letter should embody the following characteristics:

• Addressed to the hiring manager, showing you conducted your research
• Uses the introduction to explain why you are interested in a role at the company, demonstrating your sincere interest
• Outlines strengths relevant to the target role in the opening paragraph , providing a preview of what you will discuss in your letter
• Provides concrete examples from your previous roles, explaining how you excel at the areas mentioned to provide evidence that you will be able to effectively fulfill the position requirements
• Thanks the reader and opens the door for potential follow up

Take a look at this cover letter sample for a sales and marketing position that effectively incorporates the elements above.

What are the most common cover letter mistakes?

The three most common cover letter faux pas we see are:

1) Keeping the focus on yourself instead of on the employer

The purpose of the cover letter is to sell an employer on how you will help their organization achieve the goals they laid out in the job description.

Don’t focus on what you hope to gain or learn from the role.

First and foremost, hiring managers care whether you’ll be able to get the job done.

Show them examples from your past as evidence that you will serve their company in a similar fashion.

2) Not tying your content into the target role

To prepare a great cover letter, you should tailor your content to match the specific skills and qualifications the job posting is looking for.

To do so, print out the job description for your target role and highlight the most important responsibilities mentioned.

You’ll want to naturally weave these keywords into your cover letter as you reference relevant examples from your work experience or academic training.

Each body paragraph should also end with a transition sentence that ties the example you provided into how it is relevant to the company.

3) Sending the same cover letter for every position

The primary benefit of sending a cover letter is that it allows you to explain why you are a strong fit for a specific role.

You should never send the same generic cover letter to multiple companies.

It’s easy to spot a cover letter that was not customized, and it signals that you were likely sending out bulk applications to multiple companies.

Whether or not it’s true, your goal is to make each company feel like it’s your number one employer of choice.

At the very least, you should explain why you are interested in the specific role you are applying for.

If you don’t have time to craft a custom cover letter, it’s often better to omit it completely.

How is a strong cover letter structured?

Your cover letter should be one page in length.

By keeping your content brief and well-structured, you’ll help ensure that a hiring manager actually reads it!

Below, we provide a simple, effective cover letter format for you to use. Simply fill in the fields in brackets, and you'll be good to go!

Address Block

Try to address your cover letter to a specific person whenever possible. Use LinkedIn or the company website to find out who the hiring manager or division leader is.

This approach demonstrates that you took the time to research your prospective employer.

Opening Paragraph [Why you are writing and why you are a good fit]

Dear Hiring Manager,

I am writing to apply for the [target role] role with your company. I believe that I would be a strong fit for the position based on my experience as [current position name] as well as my [previous positions/academic background], where I demonstrated my ability to effectively [fulfill job requirement #1, job requirement #2, and job requirement #3].

First Paragraph [Your current role and how it is relevant]

I am currently the [job title] at [company name], where I am primarily responsible for [describe key job responsibilities here]. In this role, I have [describe relevant experience]. This experience demonstrates my ability to [fulfill job requirement 1], which will allow me to effectively contribute to your team as a [target role].

Second Paragraph [Your previous experience and how it is relevant]

As outlined on my resume, I previously held [types of previous positions] roles at [company names]. Select achievements from my career that demonstrate my ability to [fulfill job requirement 2] and [job requirement 3] include:

- Achievement 1

- Achievement 2

- Achievement 3

As a [target role], I would similarly [devise and implement new strategies] that [help drive sales for company name, etc.].

Third Paragraph [Why you are interested in the role and the company]

I am particularly interested in joining [company name] because [insert specific reasons regarding company culture, fit for the position, transferable skills, etc.].

Closing Paragraph

Thank you for your time and consideration, and I look forward to hearing from you regarding the potential next steps. If you have any questions for me in the meantime, please do not hesitate to contact me.

[Your Name]

When paired with an achievement-based resume , a cover letter can make your application stand out.

However, if you're sending your resume via email, consider an abbreviated email introduction instead of a formal cover letter. Alternatively, you can attach your cover letter to the email.

About Resume Pilots

Resume Pilots is an award-winning executive resume writing firm and a proud member of the Professional Association of Resume Writers and Career Coaches. Our previous clients include CEOs and senior executives at the world's leading companies.

As a professional services firm, we take your reputation seriously. We are committed to delivering writing excellence and superior service while operating with integrity and discretion. Recruitment firms we partner with also trust us to consistently deliver quality documents for their clients.

Our writers have studied in the Ivy League and other top-tier universities and have strong writing backgrounds coupled with industry experience.

Here's how we can help you:

Resume, Cover Letter, and LinkedIn Writing Services : If you are looking for end-to-end support, hire one of our professional resume writers to rewrite your documents from the ground up.

Executive Resume Template Downloads : If you plan to prepare your own resume, consider using one of our classic, ATS-friendly resume templates for Microsoft Word.

To learn more about our services, book an introductory call with our founder here or email [email protected] .

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About the Author Matt Glodz

Matt Glodz is the Founder and Managing Partner of Resume Pilots and a Certified Professional Resume Writer. After studying business communication at Cornell University, Matt worked within Fortune 500 companies, where he noted that qualified candidates were frequently denied interview opportunities due to poorly written documents. At Resume Pilots, Matt combines his business and writing background - which includes prior work for a Chicago Tribune publication - to craft resumes that give his clients the best chance of landing interviews. He works with clients ranging from CEOs to recent graduates and has been writing resumes for over 10 years. He has been quoted on numerous business and career-related topics in outlets including Business Insider, CNBC, Fortune, Glassdoor, The Ladders, and Thrive Global.

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Resume Worded   |  Career Strategy

14 hr recruiter cover letters.

Approved by real hiring managers, these HR Recruiter cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• HR Recruiter
• Senior HR Recruiter
• Talent Acquisition Specialist
• HR Coordinator
• HR Recruiter (Entry-Level)
• Alternative introductions for your cover letter
• HR Recruiter resume examples

HR Recruiter Cover Letter Example

Why this cover letter works in 2024, highlighting relevant experience.

By mentioning specific HR roles and accomplishments at two different companies, the applicant demonstrates their relevant experience and skills without sounding too generic or cliché.

Connecting Skills to Company Needs

This sentence effectively links the applicant's experience and passion for HR to how they can contribute to Google's HR team, making it clear why they would be a valuable addition to the company.

Showing Genuine Excitement

Instead of just stating they're excited about the role, the applicant explains why by mentioning the impact they can have on others' lives. This adds a personal touch and shows genuine enthusiasm for the position.

Concise and Polite Closing

This closing sentence is brief and polite, expressing gratitude for the consideration and leaving a positive impression on the reader.

Aligning with Company Culture

The fact that you've taken time to understand Salesforce's culture and values, and you're not just interested in the company because it's a tech giant, is refreshing. Connecting your role to the company's greater vision - 'a platform for change' - shows you're not just thinking about tasks, but the impact you can have.

Showcase tangible achievements

When you highlight specific results, like reducing the average time-to-hire, it gives me a clear picture of what you can achieve. Remember, recruiters love numbers. They provide concrete evidence of your abilities and performance.

Align past success with the company's goals

By relating your success in increasing hiring for tech roles to Google's mission, you're showing an understanding of how your skills can directly benefit the company. It's not just about what you've done, but how it's relevant to us.

Express genuine enthusiasm for the role and company

Your excitement about working at the intersection of technology and people at Google shows that you're not only interested in the job but also passionate about our culture and mission. That makes me believe you'll be especially motivated to do great work.

End on a positive note

Closing your letter by expressing anticipation for a potential discussion shows confidence and eagerness. It leaves a positive impression and sets the stage for further conversation.

Connect your personal experience with the company's mission

By explaining your own challenges and aspirations, you show that you understand and share the company's goals. This personal connection can make your application more memorable.

Show your hr recruiter impact

Detailing specific achievements with numbers demonstrates your ability to deliver results. It offers a clear picture of your contributions and the impact you can have on a new team.

Highlight relationship-building skills

Emphasizing your ability to work closely with hiring managers showcases your teamwork and communication skills, which are crucial in hr roles for understanding and fulfilling team needs effectively.

Express excitement for the role

Showing genuine enthusiasm for the opportunity and how your skills align with the company’s needs can make you stand out. It suggests you'll be a motivated and dedicated team member.

Finish with a strong call to action

Inviting further discussion about how you can contribute demonstrates confidence in your ability to add value and eagerness to become part of the team.

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Match your passion with the company’s mission

Pointing out how your interests align with the company’s mission immediately makes your application more relevant to us. It suggests you’re not just looking for any job but are interested in what Workday specifically is doing.

Showcase your improvement initiatives

Demonstrating how you’ve actively improved hiring processes with tangible results makes your skills stand out. Real examples of how you've made hiring more efficient and satisfying for candidates speak volumes about your potential contributions.

Demonstrate team-building success

Your ability to quickly and effectively build a new team shows leadership and a strong understanding of what makes a successful recruitment process. It’s convincing evidence of your ability to contribute positively from the get-go.

Emphasize your excitement for technology and talent development

Expressing enthusiasm for working with cutting-edge technology and shaping the talent pipeline indicates a forward-thinking mindset. It's exactly the kind of perspective we value in hr recruiter roles.

Express gratitude and align with company values

Acknowledging the opportunity to discuss how your skills match our mission and values is a respectful and smart way to close your letter. It shows you're already thinking about how you can fit into and contribute to our culture.

Connect personal experience with company values

Sharing a personal story about your interaction with the company shows you understand and value what they stand for.

Highlight your recruitment accomplishments

Talking about specific achievements in your past roles demonstrates your ability to deliver results in key areas of HR recruiting.

Show your commitment to diversity and inclusion

Emphasize initiatives you've led to improve diversity; this reflects well on your ability to contribute to a positive company culture.

Match your skills with the company's needs

Pointing out how your experience aligns with the company’s objectives makes it clear why you're a good fit for the role.

Express eagerness for further discussion

Ending your letter with anticipation for a follow-up conversation leaves a positive, proactive impression.

Senior HR Recruiter Cover Letter Example

Backing up claims with concrete achievements.

You've done a great job showing, not just telling, your skills. By giving specific examples of your achievements, like reducing time-to-hire by 30% or improving candidate quality, you're providing tangible evidence of your capabilities.

Share your passion for recruitment

Talking about the joy you find in your work helps convey your dedication and enthusiasm for the hr recruiter role, making your application more compelling.

Detail your success in challenging settings

Discussing your accomplishments during a period of rapid growth illustrates your capability to handle pressure and complexity, qualities valuable for any senior hr recruiter.

Demonstrate readiness for the specific role

Expressing your eagerness to tackle the unique challenges of the role shows that you've thought about how you can contribute in specific ways, indicating a proactive and strategic mindset.

Highlight your employer branding and networking skills

Describing your experience in developing branding content and building relationships with passive candidates showcases important skills for attracting top talent, critical for a senior hr recruiter.

End with gratitude and openness for discussion

Thanking the reader for their time while expressing your desire to discuss your alignment with the company’s goals suggests professionalism and genuine interest in the opportunity.

Show your passion for the company's culture

When you mention your admiration for the company's culture, it shows me you're not just looking for any job - you want this job. It's a good sign that you'll fit in and be motivated.

Highlight your recruiting success

Talking about how you've grown teams with a data-driven approach and a strong network tells me you're not only skilled but also strategic. Your results speak louder than words.

Value relationships in recruiting

Emphasizing your ability to connect with people shows you understand recruiting isn't just about filling positions. It's about finding the right fit for everyone involved, which is crucial.

Express eagerness to innovate in recruiting

By looking forward to developing recruiting strategies, you're letting me know you're not here to maintain the status quo. You have ideas and you're ready to make an impact.

Draw parallels between your approach and company mission

Linking your professional philosophy to the company’s mission highlights your compatibility with their culture and goals.

Detail your strategic impact on recruitment

Describing the specific strategies you’ve implemented and their successful outcomes shows your strategic thinking and effectiveness.

Align your experience with company values

Stating how your past efforts mirror the company’s values reinforces your potential as a valuable addition to their team.

Confidence in your contribution to the company

Asserting your belief in your ability to impact the company positively underscores your confidence and readiness for the role.

Invite discussion on mutual growth

Looking forward to discussions about how you can support the company’s goals suggests you’re focused on mutual success.

Talent Acquisition Specialist Cover Letter Example

Connect your accomplishments with the company's values.

By tying your achievement of enhancing candidate experience to Microsoft's core value, you're showing us that you understand our culture and are able to contribute to it. We want someone who can fit into our value system, and you've shown that you're that person.

Highlight alignment between personal passion and company ethos

When you talk about your passion for technology and its application in HR, it shows me you're in tune with our ethos of innovation. Passion is infectious and can drive excellent results, so this is a great point to mention.

Express commitment to diversity and inclusion

Stating your attraction to the role due to our emphasis on diversity and inclusion shows that you're not only aware of our principles, but actively support them. This not only highlights your values but also shows a deeper understanding and alignment with our corporate culture.

Pinpoint the unique opportunity the role offers

Your eagerness to bring your expertise and passion to Microsoft and contribute to our hiring strategies indicates you see a unique opportunity in this role. It makes me feel you're not just looking for any job, but specifically excited about this one.

Craft a powerful conclusion

Ending your letter by reiterating your enthusiasm for potentially contributing to Microsoft's vision leaves a memorable last impression. It shows your commitment and willingness to be a part of our mission.

Show your alignment with company values

Expressing admiration for a company’s mission and values, as you did with Wayfair, shows that you're not just looking for any job. You're interested in this job at this company because you share their priorities. This is a powerful way to start your cover letter.

Highlight your talent acquisition achievements

Talking about your success in filling positions with a high retention rate is impressive. It's not only about the number of roles you've filled but also about how well those hires have stayed and contributed to the company. It demonstrates your ability to find the right fit for the job, which is key for a talent acquisition specialist.

Express enthusiasm for the role

Your excitement about joining the talent acquisition team is contagious. It makes a hiring manager see you not just as a candidate, but as someone who already envisions themselves as part of the team, contributing to the company's growth. That's a strong position to be in.

Confidence in your talent acquisition skills

Asserting your belief in your ability to contribute to Wayfair's success by attracting and retaining top professionals is crucial. It's not just about what the company can do for you; it’s about what you can do for the company. This mindset is what distinguishes a good candidate from a great one.

End with a strong call to action

Inviting further discussion about how your skills and experience align with the company's goals is a smart move. It shifts the conversation from what you have done to what you can do moving forward. This forward-thinking approach is attractive to employers looking for proactive team members.

HR Coordinator Cover Letter Example

Discover your passion through experience.

When you share how a specific event shaped your career interests, it shows me that your passion for hr coordinator roles isn't just about the job but about the impact you can make. This personal touch is very appealing.

Highlight your project successes

Discussing a project where you made a clear, positive change, especially with numbers to back it up, demonstrates your ability to make a difference in the hr field. This is exactly the kind of result-driven mindset we look for.

Connect your experience with our goals

Expressing excitement to apply your skills to our specific goals not only shows you've done your research but also that you're genuinely interested in contributing to our success. It's a strong plus in any application.

Offer specific contributions

Detailing the ways you can contribute to making improvements shows foresight and initiative. It tells me you're not just looking for any job but are interested in making a real impact in our hr team.

End with enthusiasm

Closing your letter with a note of thanks and excitement about the possibility of joining the team leaves a lasting positive impression. It's a polite and professional way to wrap up your letter.

HR Recruiter (Entry-Level) Cover Letter Example

Demonstrate enthusiasm for the role.

Your strong interest and relevant degree show you're not just looking for any job but are passionate about starting your career in HR. This enthusiasm is contagious and valued.

Showcase project impact in HR

Discussing your direct involvement in projects that had measurable outcomes proves you're ready to take initiative and contribute, even at an entry-level. It's impressive and shows promise.

Highlight adaptability and willingness to learn

Acknowledging your inexperience but countering it with your eagerness to grow demonstrates humility and resilience. These are traits that can't be taught but are highly prized in HR.

Align with the company's values

Your attraction to the company's inclusive culture indicates you're not just looking for a job but a place where you share core values. It suggests a deeper level of engagement and potential longevity.

Express gratitude and eagerness to contribute

Thanking the employer for considering your application and expressing your desire to contribute to their success shows professionalism and eagerness. It wraps up your letter on a positive and forward-looking note.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To HR Recruiter Roles

• Corporate Recruiter Cover Letter Guide
• Entry-Level Recruiter Cover Letter Guide
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• Healthcare Recruiter Cover Letter Guide
• HR Recruiter Cover Letter Guide
• Junior Recruiter Cover Letter Guide
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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.