how to record solo presentation on teams

• Microsoft 365
• Microsoft Teams
• Getting the most out of Teams

Recording a narrated presentation via Microsoft Teams video call

This guide will explain how to record a narrated presentation via Microsoft Teams, from the video call function. The video call function can be used to screen share and record your desktop and any content displayed on your desktop, such as PowerPoint slides.

Before recording, please ensure you read our ‘ top tips for recording content ‘ guide. This guide is aimed at tutors and clinicians recording learning &  teaching materials using a desktop computer or laptop . It includes some simple tips, such as setting up your equipment and recording environment, to produce the best possible quality for your recordings.

For teaching content delivered via PowerPoint presentations, please use the HYMS template . To ensure content is accessible, please be sure to enter text into the title text boxes on every slide. Click on the link above and enter your HYMS email account details to access the slides. From file choose to download a copy to save your own version on your desktop to edit. Please contact [email protected] if you do not have HYMS log in details and need to be sent the template directly.

Start a video call meeting in Teams

• Start a recording of your presentation / present your content

Access and download a recording

Share your recording with the learning enhancement and support team, upload your recording directly to echo360.

Recording content is possible for HYMS Office 365 account holders with access to HYMS Microsoft Teams, and users who have other Office 365 accounts and full associated access to other versions of Microsoft Teams.

Guest level access does not give access to the full functionality required to record content. However, it is possible during a video call meeting to record a guest’s desktop view on their behalf. Please contact the Learning Enhancement and Support team at [email protected] to arrange a video call where we record content on your behalf. The following guidance will still be of use in terms of preparing your presentation and joining a call. Please also see our other pages related to guest access to a Teams video call and guest member access to a Team; creating video meetings in Microsoft Teams and adding an external guest to a HYMS Microsoft Team  

From a browser, only Google Chrome or the latest version of Microsoft Edge will allow screen sharing. Mac users may be prompted to change privacy settings to screen share, and window sharing isn’t available for Linux users.

• Click on join now when you are ready to start.

Start a recording of your presentation

It is strongly advised to complete the following steps with a test recording of a few minutes duration to check you are happy with the recorded view of your content and the sound quality.

If you make a significant mistake, start the narration of a particular segment / slide from the beginning again, whilst keeping the recording going. Make a note of when it happened. It is possible to trim the start and end of a recording and also cut out an unwanted segment / slide narration. It is not possible to easily cut out many minor mistakes in a flow of uninterrupted speech. If you make many mistakes, the easiest thing to do is to start a new recording.

• Navigate to your desktop and open your PowerPoint slides or other content you wish to narrate over (for example an image, a Word document, a website in your browser).
• Navigate back to the Teams video call you have started.

Choose from the listed options to share:

• your desktop (useful if you want to share views of multiple items you are accessing – browser windows, your desktop, and files etc,.)
• a browser window only (useful for sharing a view on one item you are accessing – a browser window, a file you have open etc,.)
• a PowerPoint file only

It is preferable to share a view of a PowerPoint file that is open on your desktop. If you share and display a PowerPoint file in Teams, the image may be slightly compressed or framed by additional content in Teams.

Present your content

• If you are presenting only slides, navigate to your PowerPoint slides on your desktop and open slide show view.
• You can now present your slides and narrate over the content.Your voice and the slide show view of your slides will be recorded, as well as either your image in the right-hand corner or your initials / profile picture.

• To stop recording, navigate back to the meeting tool bar and select stop recording .

As soon as you select record, you will be recording everything you are sharing. Please ensure you have checked there is nothing you have open / displayed that you do not want in a recording.

In chat in Teams, you will see the ‘meeting’ listed that you set up above with a notification that a recording is now ready. This may take a while to appear. If someone set this up on your behalf because you are a guest, they will see this notification in their chat history. They can download and share content with you if required.

These recordings will be available in Teams channels / meeting chats (shortly after the meeting ends) for 21 days. After 21 days, the meeting recordings will be deleted.  It is important to download content as soon as possible. Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

You can notify the Learning Enhancement and Support team that you have made a recording at [email protected] . We will then be able to transfer your recording to the Echo360 platform and share your content in Blackboard, as required.

One method of sharing your recording with us is to upload it to OneDrive.

• Log in to your HYMS Office 365 account and navigate to OneDrive. Please see our help pages at the following links; access your HYMS email via a Web Browser and sharing OneDrive and Microsoft Teams files .

HYMS staff with the required level of access to Echo360, can also upload content directly to Echo360.

• Log in to the Echo360 online platform.
• Log in with your HYMS details in the format [email protected] + HYMS password. Then log in with your username (hyxxxx) + HYMS password.

• Select upload media and upload your recording .

• You can share your content to an Echo360 course area, then create a link to it in Blackboard. Please also see the following help page regarding linking content on Blackboard; adding an Echo360 video to Blackboard

Please contact the Learning Enhancement and Support team at [email protected] if you require further support in linking content to Blackboard.

Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

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Is there a way to capture in a MS Teams meeting recording the videos that were shared via PowerPoint Live?

I had a presentation with videos inserted and used PowerPoint Live functionality to Present in a MS Teams meeting and it worked awesome in the live event - No distortions or lagging. However the recording of the teams meeting did not capture the videos. We used external editing software to drop them into the mp4 file and post on our Teams channel. But is there another way?

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Replies (1) .

• Independent Advisor

Hello, My name is EngineTyme, an Independent Advisor and a Microsoft user like you and I would be glad to help you. I understand your that the Teams recording didn't capture the embedded videos in your presentation despite using PowerPoint Live successfully during the live meeting. Here are some alternatives to consider for future recordings: 1. Record Presentation Separately: Use PowerPoint Live to record your presentation with embedded videos as a standalone MP4 file. You can then upload this recording directly to your Teams channel or share it through chat during a meeting. 2. Update Recording Settings: Check your Teams recording settings. Ensure "Record presenter video and screen share" is enabled. This helps include your entire PowerPoint screen, including videos, in the recording. If your organization uses custom recording policies, contact your IT administrator to confirm that video capture is allowed during presentations. 3. Change PowerPoint Presentation Sharing Mode: Instead of using PowerPoint Live, try sharing your screen directly with participants. In "Share Screen" mode, select the specific PowerPoint window to ensure both slides and embedded videos are shared. While this method allows viewers to see your desktop and potentially other applications, you can minimize distractions by closing or hiding unnecessary programs. “Give back to the Community. Help the next person who has this issue by indicating if this reply solved your problem. Click Yes or No below. “ Please let me know if you have any questions or concern. Best regards, EngineTyme.

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How to record a Microsoft Teams meeting: 5 easy ways

Microsoft Teams is a collaboration tool that helps people from different locations work together. It includes features like chat, video calls, and various collaboration tools, like file sharing and messaging.

But if you’re setting up regular planning meetings to talk about timelines, milestones, and strategies, arranging a time when everyone is on duty and available to meet is virtually impossible.

Fortunately, recording Teams meetings allows people to catch up on discussions at a time that suits them, giving businesses and their people greater flexibility. But how easy is it to record a Teams meetings? And do you need special video recording software ?

This step-by-step guide explains five easy ways to make a Microsoft Teams recording, no matter which device you use.

Can you record a Teams meeting?

Yes, you can record a Microsoft Teams meeting, but the process changes slightly depending on your Teams version and device. The recording captures audio , video, and screen-sharing activity to be securely shared across your organization. 

Because Microsoft Teams is designed to be user-friendly, the recording feature is straightforward. Still, there are some basics to keep in mind when recording a video or Teams meeting. 

Who can record a Teams meeting?

The person scheduling and organizing the Teams meeting usually has the default ability to record. The capacity to record audio and meetings may also be controlled by settings and permissions managed by your organization's IT admin.

In Microsoft Teams, recording a meeting is available to users with the necessary permissions. Regardless, it’s important to be upfront about when you are recording a meeting. Being transparent about aspects like privacy and security builds trust in the workplace. When employees are confident about their privacy, morale and job satisfaction go up.

Plus, following privacy rules is essential for obeying the law and creating a safe setting. Strict data protection laws, such as GDPR in the EU or CCPA in the US , make sure responsible handling of personal information, preventing legal issues and instilling confidence.

5 ways to record Teams meetings

Microsoft Teams is designed to be accessible on various devices, including computers (Windows and Mac), smartphones (iOS and Android), and web browsers.

To record a Teams meeting, visit the Microsoft Teams website and sign up for free. The free version has unlimited group meetings for up to one hour, with up to 100 meeting participants. 

Alternatively, Microsoft has three business plans to choose from, each tailored to meet your specific needs and includes other applications, such as PowerPoint, OneDrive and Excel.

If you already have a Microsoft account, you can log in then: 

• In Windows, click Start, then Microsoft Teams
• On Mac, go to the Applications folder and click Microsoft Teams
• On the web, go to Microsoft Teams

When prompted, click Continue when you see the Welcome To Teams message.

1. How to record a Microsoft Teams meeting with the built-in option (Windows)

If you’re using Windows, recording a Teams meeting is straightforward. You don’t need any additional add-ons or extensions to record a session. 

The recording saves audio, video, and screen sharing for secure sharing within your organization. However, it won't capture whiteboards and notes or include embedded videos or animations in PowerPoint Live presentations.

Step 1: Start or join a Teams Meeting

Begin by starting a new Teams meeting or joining an existing one. There are many ways to do that, either by an app or the web, by invitation link, from your calendar, or by channel. 

If you can't use the app or the web, some meetings let you call in using a phone number. Just enter the phone number and conference ID the organizer sent to access the session. 

Step 2: Start recording

Once you’re in the Teams meeting, go to the controls by selecting the “More actions” ellipsis (three dots) and click on it. In the menu that appears, select "Start recording." This will also turn on live transcriptions .

Step 3: Notification to participants

As soon as the recording begins, everyone receives a notification. The video is instantly stored in the cloud, specifically in Microsoft Streams. This allows you and the participants to access it immediately after, regardless of location. 

Step 4: Stop recording

At the end of the Teams meeting, stop recording by going back to the "More actions" menu and selecting "Stop recording." Ending the meeting also stops the recording.

2. How to record a Microsoft Teams on Mac

Use the built-in tool QuickTime to record Microsoft Teams meetings on your Mac.

Just like joining a Teams meeting on Windows, find the meeting in your Teams calendar. Click "Join" to enter the meeting. Alternatively, you'll receive a notification to join if someone initiates the meeting. 

To join using an ID, navigate to your Teams Calendar, choose "Join with an ID," then enter the meeting ID and passcode.

Step 2. Start recording

Once you have clicked “Join”, open QuickTime Player. On the top, select File and click New Screen Recording.

Click the drop-down menu next to the “Record” button and select your microphone. Click the “Record” button to begin recording your screen. 

Step 3. Inform participants    

QuickTime Player itself does not provide a built-in feature to notify participants when a recording starts or stops. In this case, let everyone know that you’re recording the session. Talk to everyone before recording, and get their okay, especially if you're recording things they might want to keep private.

Step 4. Stop recording

To stop the recording, press Command + Control + Esc on your keyboard or click the “Stop” button in the QuickTime Player app by clicking the square circle icon at the top of your screen. The recorded meeting will pop up and you can click on the session to play it instantly.

3. How to record a Teams meeting on mobile (iPhone and Android)

If the internet is slow or not reliable in certain places, using a phone to record a video or Teams meeting might be a better choice than depending on features that need a fast and stable internet connection.

To access and record a Teams meeting on a mobile, download and install the Microsoft Teams app from the App or Google Play Store.

Step 1. Start or join a Teams Meeting

If you already have a Microsoft account, sign in or register for a new account. If prompted, allow the app to use your mic and camera.

Either find the meeting you want to record in the calendar at the bottom of the screen, or start an instant meeting by clicking “Meet” in the top right corner.

Choose Join as a guest or depending on your preference, type your name and tap Join meeting.

Similar to recording a Teams meeting on a desktop, go to the meeting controls by selecting “More actions” ellipsis (three dots) and click on it. In the menu that appears, select "Start recording.”

Step 3. Inform participants

Teams display a noticeable icon in the meeting window or control bar to let participants know that the meeting is being recorded.

To finish the recording, return to the "More actions" menu and choose "Stop recording." Alternatively, stopping the meeting halts the recording as well.

The recorded video can be saved to your device or a cloud storage service, depending on your preferences and the app’s capabilities.

4. How to record a Microsoft Teams meeting with Descript

Descript is the best all-purpose video recording software and a complete tool for editing videos and audio. It comes with features like screen recording, transcription, publishing, and exporting for online meetings. You can use its online screen recorder to record videos on a computer, and then edit, save, export, and publish—all in one place.

So while Microsoft Teams has basic recording features, it may not have all the options you want in a recording tool—for example, recording whiteboards and making you look and sound your best.

Start by signing up for a free or paid subscription (depending on your needs) by visiting Descript.com .

Join the Teams meeting by clicking on your email invitation, Teams calendar, meeting room, or as a Guest (if you don’t have an existing Teams account).

Step 2. Choose recording preferences

There are two ways you can record Teams meetings using Descript: audio-only recording or screen recording. As a third-party tool, you can screen record on Windows or Mac with Descript.  

Step 3. Start recording

To use Descript, choose Quick Recorder from your Windows system tray or Mac menu bar. This allows you to record quickly without the need to find additional apps on your desktop or mobile device.

Alternatively, Click settings, then “Start/stop recording”.

Step 4. Edit recording

Descript’s screen recording software makes capturing Teams meetings easy, with the added benefit of a backspace key feature for quick edits. 

As you’re recording your screen, Descript creates an instant transcript from it, so you can polish the audio and video later. With a single click, you can remove filler words like "um," "uh," and "like.” You can also add titles, overlays , transitions , music, and effects with our full suite of video editing tools.

With Studio Sound , you can even clean up your audio and make it sound super professional, even if it was recorded on your mom’s couch at 11 PM. 

5. How to record a Microsoft Teams meeting with OBS Studio

To record and save your Microsoft Teams meetings, you can use OBS. OBS is a free, open-source, and cross-platform application for screencasting and streaming.

Download and install OBS Studio. Then launch the software on your desktop or mobile device.

Step 1: Join the Teams meeting

Create a New Scene by clicking on the "+" icon in the "Scenes" box. Next, add a Display Capture Source by clicking on the "+" icon in the "Sources" box and choose "Display Capture." Select the display or screen where your Microsoft Teams meeting will be.

You can resize or crop the display capture to focus on the Microsoft Teams meeting window.

Step 2: Record the meeting

The OBS controls panel allows you to start recording. Click on the "Start Recording" button in OBS Studio when you're ready to begin recording the Teams meeting.

Click on the "Stop Recording" button when the Teams meeting ends.

Step 3: Access the recording

OBS Studio will save the recording to the specified location on your computer. Send the recording to keep team members informed and view the session they missed. 

Thousands of video creators already rely on Descript for high quality screen capture and video editing. If you’re ready to join them, take a tour of Descript today .

Teams meeting recording FAQs

Why can't i record my teams meeting.

Find out if you have the necessary permissions to record meetings. The meeting organizer may have disabled recording for the session. Confirm with the organizer or check the meeting settings for any specific restrictions, then check for any technical issues with your device's camera, microphone, or internet connection, which can affect the recording feature. 

Why is my recording option not available in Teams?

After the meeting ends, the recording is processed, and a link to the recording is usually made available. This link can be found in the meeting chat, in the Teams "Recordings" tab, or in a shared location like SharePoint or OneDrive.

What’s the best way to record Microsoft Teams meetings?

The standard way to record Microsoft Teams meetings involves using the built-in recording feature. However, apps like Descript can record Teams sessions and give you additional functionality, such as transcribing as you record a screen and fixing audio mistakes by typing.

Do you need consent to record a Teams meeting?

Yes, obtaining consent before recording a Microsoft Teams meeting is generally advisable and often legally required. Recording without everyone's agreement may break privacy laws.

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How To Record On Microsoft Teams: Step-By-Step Guide

This guide provides a step-by-step walkthrough on how to use this key feature effectively.

In the digital age, maintaining effective communication and collaboration within teams, especially remote teams, has become critical. One tool that has proven invaluable for this is Microsoft Teams, a versatile platform that facilitates virtual meetings, chats, and collaborative work.

An important feature of Microsoft Teams is the ability to record meetings. This functionality allows for detailed documentation of meetings, the ability to revisit important discussions, and the opportunity for those who missed the meeting to catch up.

Understanding how to record meetings in Microsoft Teams is a skill that can greatly enhance productivity and ensure that no crucial information is lost or overlooked. This guide provides a step-by-step walkthrough on how to use this key feature effectively.

How To Record On Microsoft Teams 🙂

Frequently asked questions 🤔.

Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure .

Start the Meeting

Access the Calendar : On the main interface of Microsoft Teams, you'll see a vertical sidebar on the left side of your screen. One of the options on this sidebar will be the 'Calendar' tab. Click on this tab to view your Teams calendar, which displays your scheduled meetings and allows you to schedule new ones.

Schedule a New Meeting : Once you're in the 'Calendar' tab, locate the 'New Meeting' button situated at the top right corner of the screen. Clicking on this button will open up a new meeting form.

Fill in the Meeting Details : In the new meeting form, you'll need to fill in various details about your upcoming meeting. This will include the title of the meeting, the date and time, and the duration. You'll also have the option to set a recurrence if this will be a regular meeting, as well as add a location and any necessary details in the 'Details' box.

Add Participants : In the 'Add required attendees' field, type the names or email addresses of the people you want to invite to the meeting. As you type, Teams will suggest matches based on your contacts. You can click on a suggested match to add them to the invitees. If someone isn't in your contacts, you can add them by typing in their full email address.

Join the Meeting : When it's time for your meeting, you'll need to return to the 'Calendar' tab in Microsoft Teams. Your scheduled meetings will be displayed there, and you can find the one you need to join. Click on the meeting entry in the calendar, and a detailed view of the meeting will open up. Here you'll find a 'Join' button at the top right corner of the detailed view. Click 'Join' to start the meeting.

Initiate the Recording

Access More Options : During a meeting in Microsoft Teams, you will see a series of controls that allow you to manage the meeting. These controls are typically situated at the top of your meeting interface, although their exact location can vary slightly depending on your version of Teams.

Among these controls, you will find the 'More options' button. The 'More options' button is represented by three horizontally aligned dots, sometimes referred to as an "ellipsis" icon. The horizontal arrangement of the dots differentiates this button from other controls, which are typically represented by different symbols.

To access more functionalities, you need to interact with this button. Position your cursor over the 'More options' button and perform a left-click with your mouse (or a single tap if you are using a touch screen device). This action will cause a dropdown menu to appear, listing additional functions that you can perform during the meeting, including the 'Start recording' and 'Stop recording' options.

This 'More options' button is a key part of navigating the Microsoft Teams meeting interface as it houses some of the more advanced or less frequently used features, such as the ability to record your meetings.

Start Recording : Upon clicking the 'More options' button in your meeting controls, a dropdown menu with a variety of settings and additional features will appear.

This menu allows you to further customize your meeting or access more advanced controls. Among these options is the 'Start recording' function, which you will need to select to begin recording your meeting.

As soon as you initiate the recording process, Microsoft Teams will automatically notify all meeting participants that a recording has started. This notification ensures transparency and serves as a reminder to all participants that their audio and video input, as well as shared screens, are being recorded.

However, it's important to note that relying solely on this automatic notification might not be enough. It's good practice, and in some cases legally required, to obtain clear and explicit consent from all participants before recording a meeting. Always make sure that everyone in the meeting is not just aware, but also comfortable with the meeting being recorded.

Consider reminding everyone at the start of the meeting and ensuring that they understand what the recording will be used for, and who will have access to it afterward.

Stop the Recording

Access More Options Again : While you are in your Microsoft Teams meeting, look towards the top of your screen where you will find a menu bar. This menu bar, also referred to as the meeting controls, contains various icons for managing your meeting. Among these icons, you'll see an option labeled 'More options', represented by three horizontally aligned dots.

Hover your mouse over these controls, as they might disappear when you're not interacting with them, to keep them visible. Move your cursor to the 'More options' button and click on it to reveal a dropdown menu with additional meeting settings and functions.

Stop Recording : Navigate your mouse to the 'More options' button, visually represented by three horizontally aligned dots, located in the meeting controls at the top of your Microsoft Teams meeting interface.

When you click on this button, a dropdown menu will appear. Among the various options, you will find 'Stop recording'. Proceed to click on 'Stop recording'.

As soon as you select 'Stop recording', Microsoft Teams will initiate a safeguard to ensure that the recording isn't stopped accidentally. This comes in the form of a confirmation window that will appear on your screen.

This window will display a message, typically something along the lines of "Are you sure you want to stop the recording?" It's Microsoft Teams' way of double-checking your intention to cease recording the meeting at this point.

Within the confirmation window, you'll usually have two options - 'Confirm' and 'Cancel'. If you are indeed ready to stop recording, you'll need to click 'Confirm' or 'Yes'. If you clicked 'Stop recording' in error or have changed your mind, selecting 'Cancel' or 'No' will close the confirmation window and the recording will continue uninterrupted.

Processing :After you've chosen to stop the recording and confirmed your decision in the ensuing prompt, Microsoft Teams initiates the processing of your recorded meeting. This processing phase involves the conversion and compression of the raw recorded data into a viewable and shareable format. The length of this processing period can vary depending on several factors.

One of the most significant determinants of processing time is the duration of your recording. Simply put, longer meetings will generally take more time to process than shorter ones. This is because longer recordings generate more data that needs to be converted and compressed.

It's important to note that while processing time is typically correlated with the length of the recording, other factors such as server load and network speed can also influence how quickly your recording is processed.

Once the processing phase is complete, your recording is automatically saved to Microsoft Stream. Microsoft Stream is a secure video service that's integrated into Microsoft 365, offering a place where all your Teams meeting recordings get stored by default.

Here, you can view the recording directly within the platform. Moreover, the recording can also be downloaded to your local device or shared with others as needed.

Notification : Once the meeting recording has been processed and is ready to view, both the meeting organizer and those who were invited to the meeting will receive a notification in their Microsoft Teams chat. This notification serves as an alert that the recorded meeting is now available to watch.

This notification appears in the form of a message from Microsoft Teams in the chat associated with the meeting. The message will include a link to the recording.

By clicking on this link, users can directly access and view the recording in Microsoft Stream, Microsoft's video-sharing service integrated with Teams. Additionally, the notification message also includes options to share the recording with others, add it to a playlist, or download the recorded video for offline viewing.

In addition to the in-app notification, Microsoft Teams also sends an email to the organizer's linked email address providing information about the recording's availability.

This email contains a direct link to the recording and further instructions for managing the recording in Microsoft Stream, such as changing permissions or editing the video's details.

Please be aware that the availability of the recording might take some time, depending on the duration of the meeting. Long meetings require more processing time. Also, access to the recorded meeting may be subject to permissions set at an organizational level.

Who can start or stop a recording in Microsoft Teams?

As of my knowledge cutoff in September 2021, the ability to start or stop a recording is typically restricted to the meeting organizer or a presenter. Your organization's settings may affect this.

Where are Microsoft Teams meeting recordings stored?

Microsoft Teams meeting recordings are stored in Microsoft Stream, a video service integrated into Microsoft 365.

How long does it take for a meeting recording to be processed and available?  

The processing time for a meeting recording can vary, generally depending on the length of the meeting. Longer meetings will require more time to process.

How do I know if I have the necessary permissions to record a meeting?

If you're unable to start a recording, you may not have the necessary permissions. Permissions are typically set at the organizational level. If you have questions, consult your IT department or the administrator of your Microsoft Teams account.

Can I share a recorded meeting with someone who did not attend the meeting?

Yes, you can share the link to the recording that's stored in Microsoft Stream. However, whether the recipient can access the recording may depend on permissions set at the organizational level.

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How to record a Microsoft Teams meeting

Knowing how to record a Microsoft Teams meeting can save you so much time that's often spent asking for people to repeat instructions or remind you of what they said. Organizations may also want to record troubleshooting meetings for later analysis, compliance requirements, or to recall significant decisions that were made. Microsoft Teams understands this and has made the recording process simple to use – if it’s set up properly.

How to record a meeting in Microsoft Teams

Playing a recorded meeting, recording meetings extras, what you need.

PC, laptop, tablet, or smartphone with Teams access

Let’s go over what you need to record a meeting in Teams, how to find recordings when the meeting is done, and everything else you should know about the process.

Step 1: Make sure you have the right permissions. There are a number of permissions needed to start and stop a recording in a meeting. First, the user will need a subscription like Office 365 Enterprise, Business Premium, or Business Essentials.

If you're working as part of an organization, your IT administrator may need to enable recordings for the organization. Some organizations default to disabling recordings except in certain situations. If you're working independently, then it should be enabled by default.

Only certain users can record meetings when they join. That includes both meeting organizers and those who have part of the organizer’s organization on Microsoft Teams . Those who are part of different organizations and guests will not be able to record.

Step 2: Log into Microsoft Teams and join a meeting. Arrange for one person to start and stop the recording if necessary – you cannot make multiple recordings of a meeting at the same time.

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Step 3: In the meeting, look at the menu at the top of the window, and select the More actions option (the three-dot ellipses icon).

Step 4: Select Start recording in the drop-down menu. Some organizations have a recording policy that you will now need to accept before the recording can start, although this isn’t common. All those who have joined the meeting will receive a notification that the meeting is now being recorded.

Step 5: Turning on recording will also turn on transcriptions, unless transcriptions have specifically been blocked by an administrator. Transcriptions can be viewed in real time and are saved alongside the video when the recording ends. Transcriptions are important if the recording is being made for compliance or legal reasons, among other uses. Live transcriptions can be stopped at any time in the More actions menu.

Step 6: When it’s time to stop recording, go to the More actions menu again, and select Stop recording . The recording will now be processed, which can take a little time, so it may not be immediately available to view.

When Microsoft Teams records a meeting, it is saved to SharePoint. If it was not a channel meeting, it is saved to OneDrive. Visit these locations to find the file of the meeting. A link to the recording will also appear on the channel or chat where the meeting took place, and it will be available in the Files tab of the channel, too.

You can share the file either directly with someone else on Teams or copy it and paste it into a variety of other platforms, depending on what’s easiest.

Important note : Microsoft Teams recordings often have a built-in expiration date, after which the meeting will not be available (plus a grace period for the owner of the record). This can be disabled by IT. The expiration date will show up in Teams along with the link to the meeting, as well as in the Details section of Show actions in the recording file. Those recording the meeting can typically customize the expiration date. It’s important to make sure the video is shared or used before the expiration date. If the recording was made for compliance purposes, expiration dates should be disabled or the files should be saved permanently in another way.

There are some other considerations to make when recording a meeting in Teams:

Recordings will automatically stop when everyone has left the meeting. However, recording will not stop if the person who began it leaves – that means someone else may need to stop it manually at the right time.

Sometimes regional rules can impact recording settings. For example, local regulations may require that everyone give their permission to be recorded before beginning.

Guests and external attendees will not be able to view the recording unless someone shares it directly with them.

The video of the meeting can only show up to four video streams at once. You cannot switch to other streams when viewing a recording.

Compliance requirements may overrule some of the settings that we’ve discussed above.

If you're looking to set up a meeting with some colleagues, consider making a new team first .

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It seems like Apple might need to watch out, because Intel and Microsoft are coming for it after the latter two companies reportedly forged a close partnership during the development of Intel Lunar Lake chips. Lunar Lake refers to Intel's upcoming generation of mobile processors that are aimed specifically at the thin and light segment. While the specs are said to be fairly modest, some signs hint that Lunar Lake may have enough of an advantage to pose a threat to some of the best processors.

Today's round of Intel Lunar Lake leaks comes from Igor's Lab. The system-on-a-chip (SoC), pictured above, is Intel's low-power solution made for thin laptops that's said to be coming out later this year. Curiously, the chips weren't manufactured on Intel's own process, but on TSMC's N3B node. This is an interesting development because Intel typically sticks to its own fabs, and it even plans to sell its manufacturing services to rivals like AMD. This time, however, Intel opted for the N3B node for its compute tile.

When you're working on a text document and making sure to cite your sources, it's helpful to have a way to keep your footnotes organized and in order. And footnotes can be useful for functions beyond citations too, as a place to add extra notes or commentary which you want to keep as part of your document but without interrupting the flow of your main text.

For adding footnotes in a Word document, there's a special footnote function which will automatically format your footnotes and make them look neat and professional. It's one of those Microsoft Word tricks that's useful to have up your sleeve, so we'll show you how to add a footnote to a Word document in this guide.

We all know that Microsoft’s PowerPoint software has been a presentations staple for a few decades now. And whether you only used it in school once or twice, or you use it for work on a daily basis, there’s always something new to learn about the classic Microsoft platform. For example, did you know that you can embed YouTube videos in your PowerPoint presentations?

How to Record a Microsoft Teams Meetings A Step-By-Step Guide

Learn how to record Microsoft Teams meetings, access Teams meetings, and save Teams meetings with our comprehensive guide.

Estimate the cost of your meetings with a built-in calculator in Google Calendar, so you can right-size every meeting.

As a busy professional, you’ve probably found yourself forgetting important details from time to time. Whether a meeting finishes, and you can't recall the action items you're responsible for, or you're scratching your head trying to remember crucial details to get started on your task list, there is never a shortage of scenarios in which it's crucial to remember meeting details. In a world where we’re constantly being bombarded with notifications, meeting invites, and big asks, keeping track of pertinent information is now more important than ever. To avoid miscommunication, prioritize effective meeting management, and hold your teammates accountable, it's crucial to record Microsoft teams meetings and share recorded teams’ meetings.

Recording your meetings in teams will ensure you and your teammates have a detailed record of everything that transpires during each meeting, and these recordings can be used to verify decisions, and serve as a reminder of past events and actions. Additionally, letting teammates know that you will be initiating a Microsoft Teams meeting recording will boost meeting participation and engagement. In this article, we’ll cover everything from learning how to record Microsoft Teams meetings to teams recording storage details, Teams meeting compliance, and much more. 

Why Record Microsoft Teams Meetings?

When determining whether to record Microsoft Teams meetings or refrain from recording, it's important to consider the multitude of benefits. Capturing a Microsoft Teams Meeting recording during your next meeting will ensure you have an accurate record of your meeting. In addition, teammates that weren’t able to attend will have equal access to the information. 

It’s important to note that while Teams meetings or calls can be recorded, both the meeting facilitator and the recording initiator must have recording permission to record the meeting. Recording within Microsoft Teams is not enabled by default and is only available when you are in a meeting. If the “recording” option is grayed out on your screen, it may be because you don’t have permission to record the Microsoft Teams meeting. To proceed, you must request permission to record. Given Microsoft Teams meetings usually cover several action items, it's important to go the extra mile and record your meeting. This will ensure you're able to effectively communicate and follow up on action items while making sure your teammates have equal access to information, regardless if they were able to attend the meeting. 

Oftentimes organizations will opt for Compliance Recording which refers to the process of automatically recording meetings based on corporate, regulatory, or administrative policy. If an external Teams user that has enabled Compliance Recording joins a meeting or call hosted by your organization, that meeting or call will be recorded by the other organization for compliance purposes regardless of the meeting recording settings in your organization. Compliance Recording can be enabled on Microsoft 365 A3/A5/E3/E5/Business Premium, Office 365 A3/A5/E3/E5 users, Teams Rooms license, or Microsoft Teams Shared Devices license.

Preparing to Record a Meeting in Teams

There are a number of steps that must be taken prior to recording your Microsoft Teams meeting. Keep reading to learn the basics! 

 1. Seek permission

Before you record Microsoft Teams Meetings, it's important to first seek permission. This means seeking permission from your manager and your peers, and ensuring you have the proper permissions to capture the actual recording. For Microsoft Teams in particular, both the meeting facilitator and the meeting initiator must have the proper permissions before recording the meeting. This can be done by visiting the Microsoft Teams admin center, expanding the meetings tab, and selecting “turn meeting recording on”. 

2. Inform meeting participants 

Before you record Microsoft Teams meetings, it's important to inform your teammates. This means taking the time to set meeting ground rules and let meeting participants know you will be recording your meetings. You can let them know prior to the meeting via your meeting invitation, or kickoff your next meeting with a simple statement to advise them of the recording. 

3. Set meeting ground rules 

When preparing to record Microsoft Teams meetings, it's important to set meeting ground rules. The ground rules you choose will largely depend on your unique values and organizational rules. Examples may include asking meeting participants to mute their microphones when they aren’t speaking, asking participants to raise their hand before speaking, or encouraging your teammates to stick to the meeting agenda. 

4. Technical setup

Before you record meetings in Teams, you must first ensure you have the proper technology. This means you will need a working laptop or desktop to host or facilitate the meeting, and you will need to familiarize yourself with Microsoft Teams. Luckily, you can record Microsoft Teams meetings natively within Teams. This means you don’t need to exit the app or software to capture a Microsoft Teams meeting recording. 

5. Provide technical training 

To share recorded Teams meetings, save Teams meetings, and access Teams recordings, you must provide internal training. Familiarizing yourself with Teams and affording your teammates the same opportunity will ensure ease of use. Remember, you want to integrate a new tool into your tech stack that is easy to use and access. 

How to Record a Meeting in Microsoft Teams

A step-by-step guide to start recording: .

•   Start or join the meeting.
• Go to the meeting controls and select More actions > select Record and transcribe , then select Start recording.

A step-by-step guide to stop recording: 

• Go to the meeting controls and select More actions and select Record and transcribe.
• Choose one of the following:
• Stop recording : Stops the recording and live transcription.
• Stop transcription : Stops just the live transcription. The recording continues until you select Stop recording .

A step-by-step guide to find recordings: 

• Recordings are available in different places depending on the type of meeting: 
• The recording is processed and saved to SharePoint if it was a channel meeting or OneDrive if it was any other type of meeting.  
• The meeting recording shows up in the meeting chat or channel conversation (if you’re meeting in a channel).
• Presently, guests and external attendees can only view the meeting recording if it has been shared with them by the meeting host or facilitator.

Who can record a Teams meeting?

It's important to note that not everyone will have the ability to record a Microsoft Teams meeting. In order to record, you must meet the following criteria: 

• Have the recording activated by an IT admin.
• You are acting as the meeting facilitator or someone from the same organization. 
• Have either an Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, Business Essentials, M365 Business, or Business Premium license.

Best Practices for Microsoft Teams Meeting Recordings

When learning how to effectively record Microsoft Teams meetings, it's important to set time aside for preparation. Like in-person meetings, preparation is the key to hosting and recording effective virtual meetings. You will want to make sure all meeting participants receive the meeting invite, meeting agenda, any relevant documents, and the meeting link. After the basics have been taken care of, you can get to work on facilitating and recording your meeting in Teams.

Whenever possible, encourage meeting participants to participate in the conversation. You can't initiate an effective recording without first facilitating an impactful conversation that follows a meeting agenda. While conversation and engagement are both important, you must set ground rules that encourage meeting participants to participate in accordance with the meeting agenda. To ensure a quality recording, you must remind teammates to refrain from speaking over one another and to follow the meeting agenda. Additionally, meeting participants should be reminded to mute their microphones when they aren’t speaking to ensure the Microsoft Teams meeting recording isn’t muffled, confusing, or hard to follow. 

Additional best practices include: 

• Staying focused
• Creating a meeting agenda
• Setting meeting ground rules
• Limiting background noise or distractions
• Muting your microphone when you aren’t speaking 
• Leveraging body language and practicing active listening

Alternative tools to record Microsoft Teams meetings 

Are you looking for a tool that will complement the recording feature in Microsoft Teams? Fellow is a meeting management tool that empowers managers to take their meetings to the next level with several intuitive features backed by AI. Features include but aren’t limited to AI generated meeting agendas, action item tracking, feedback facilitation, real-time note taking, comprehensive transcriptions, and so much more! Instead of sifting through document after document after your Teams meeting has ended, you can rest easy knowing that meeting recordings, transcriptions, and summaries are linked to every meeting and calendar with Fellow. 

Leveraging Fellow’s AI meeting assistant in tandem with your Microsoft Teams recording will ensure all of your teammates have equal access to pertinent information. Fellow’s AI meeting summaries provide all the key takeaways from your meetings in minutes so you can revisit discussions and align around next steps without having to worry about sourcing the proper information. Fellow acts as a central repository for all meeting records so everyone is aligned, engaged, and on track. The best part? Teammates that couldn’t attend can catch up on key discussions and insights when they miss a meeting and AI meeting summaries, meeting recordings, and full transcriptions can be shared in a matter of minutes. 

2. Meetgeek

Did you know that you can use MeetGeek in tandem with Microsoft Teams to enhance your Microsoft Teams meetings? Meetgeek is a meeting productivity software integration that can be integrated with Microsoft Teams to automatically record, transcribe, and distribute meeting highlights to meeting participants. MeetGeek integrates seamlessly with your calendar and will automatically join your Microsoft Teams meetings to provide a concise summary. Meeting notes, meeting minutes, and summaries will then be generated automatically and sent to your inbox promptly when the meeting finishes, making it quick and easy to align and inform your team.  

If you're interested in enhancing meeting outcomes with AI, you can get started with the free plan . For additional functionality, you can upgrade to the pro plan for $15/ month per user.

3. Fireflies.ai

Fireflies.ai is another excellent resource that can be used in tandem with Microsoft teams to enhance the meeting experience. Fireflies.ai is a meeting assistant that can be used to capture meeting summaries and derive meeting insights. When used with Microsoft Teams, Fireflies.ai can be used to capture comprehensive meeting notes by joining your Teams meeting at the start of your meeting to record, transcribe, and take meeting notes. Your notes will automatically be sent to Microsoft Teams in your team and channel of choice. A link to your call transcript, audio recording and brief notes will be included.

Fireflies.ai offers a variety of plans at different price points, making it possible for everyone to take advantage of AI meeting summary tools. Plans range from a free plan for beginners to a business plan that is priced at $19/month per user.

Boost meeting productivity with Fellow and Microsoft Teams

Fellow’s Microsoft Teams integration prompts meeting attendees to add talking points to the agenda and prepare for the meeting in advance, ensuring that your meetings start and end with clarity every time.  Fellow even makes it easy to send and respond to feedback about meetings, projects, and performance right from the Microsoft Teams app, ensuring crucial details are never missed or forgotten. Collaborating on meeting agendas, taking minutes during your video calls, and sending feedback requests without leaving your chat app has never been easier. Interested in managing your meeting agendas right within Teams? Click here ! 

Don't let unproductive meetings slow you down

See the impact of fewer, shorter meetings, increased accountability, and enhanced productivity with Fellow.

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Engage your audience with presenter modes in Microsoft Teams

Meeting participants tend to be more focused and have a better experience when they see a presenter along with a presentation. An interactive presenter also helps guide an audience along with visual cues while reducing information overload.  By using a presenter mode such as Standout , Side-by-side , or Reporter in a Teams meeting instead of sharing screen or window content only, you become a more engaging and integral part of your presentation. The following examples show how each presenter mode appears to an audience:

Use a presenter mode

Under Presenter mode , choose the mode that you want. Also, be sure that your camera is turned on.

To start your presentation, choose to share your  S creen or Window on your PC or device.

Note:  Using interactive presenter modes with PowerPoint Live will soon be available.

Note:  Presenter mode customization is available as part of the public preview program and might undergo further changes before being released publicly. To get access to this and other upcoming features, switch to  Teams public preview . 

Presenter modes also allow presenters to customize how their content will be oriented on screen and adjust the size of the video to better fit the presentation.  

Customize video display 

1. Use the  Position buttons in the preview window to direct where videos will appear in relation to the content.  

2. Enlarge or reduce video size using the Size slider. Slide the circle to the left to reduce the size of a video, or to the right to enlarge the size of a video. 

More things to know

Interactive presenter modes are only available for the desktop version of Teams.

Meeting attendees using the mobile or online versions of Teams will see a shared window or screen and presenter video separately.

When you use an interactive presenter mode, a small, moveable picture-in-picture window pops up to show you what your audience sees. If you close this window and need it again, restart the presenter mode.

Related links

Meetings in Teams Schedule a meeting in Teams Share content in a meeting Introducing PowerPoint Live in Teams

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