rental cover letter template word

Rental Cover Letter: Sample Letter to Rent a House

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

• Credit history
• Employment/employment history
• Rental history
• Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

• (Highlight of employment history)
• (Highlight of rental history)
• (Something about your hobbies or interests)
• (Note about how you’ll be a good neighbor/tenant)
• (Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

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Rental Application Cover Letter

Download this Rental Application Cover Letter Design in Word, Google Docs, Apple Pages Format. Easily Editable, Printable, Downloadable.

Introducing our Free Rental Application Cover Letter template, a vital tool for prospective tenants seeking their ideal rental. Crafted to convey professionalism and genuine intent, this downloadable MS Word and Google Docs format provides a polished cover letter to accompany rental applications. Simplify the process and make a lasting impression with this user-friendly template.

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• Real Estate Institute of Queensland

Rental application cover letter Tips to standout

• 12 Jun 2023
• By James Price

Rental application, Cover letter, tips

A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle.

A cover letter can greatly impact the decision on whether you are given the tenancy. In this article, we will provide you with valuable tips on how to write an outstanding rental cover letter that will help you stay a step ahead of the crowd.

What is a cover letter for a rental property?

A cover letter for a property available to rent, also known as a renter cover letter, is a document that accompanies your application for the property, explaining why you would make a great tenant.

This letter serves as an introduction to the lessor and gives you the chance to showcase your personality, work history, and lifestyle. A well-written renter cover letter can help you get a step ahead of the competition and increase your chances of being approved for the property you desire.

Why do I need a renter cover letter?

A renter cover letter is an excellent way to make a positive first impression and demonstrate your professionalism to the lessor. It's the perfect way to introduce yourself and your suitability for the rental.

Advantages of a cover letter

By including a cover letter, you are showing that you are taking your application for the rental home or apartment seriously and are willing to go the extra mile to secure your desired property. This can set you apart from other renters and increase your chances of being approved. There can be a lot of prospective tenants, especially in a competitive market, making it crucial to stay a step ahead in any way you can.

Who reads a rental cover letter?

Home rental applications are typically read by a property manager or lessor who is responsible for screening potential tenants and making decisions on who to rent to. This person will evaluate your renter cover letter and ultimately decide if you are fit for the property.

Is there a criteria lessors look for?

Yes, there are certain criteria that property managers and landlords look for when evaluating applications from potential renters. Some of these include:

· Stable employment status and history

· No history of eviction

· No criminal record

· Ability to pay rent on time each month

· Positive rental references

By including this information in your application, you can demonstrate to the lessor that you meet their criteria and would make a responsible and reliable tenant.

Things to include in your rental cover letter

1. Introduction: Start your cover letter by introducing yourself and your reason for applying for the rental property.

2. Lifestyle: Provide a brief description of your lifestyle and why you are looking to move. If you are planning on sharing the house with family or housemates, introduce them as well.

3. Employment History: Summarise your past occupations, including your current job and how long you have been in your current position. This will demonstrate your stability and ability to pay rent on time.

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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• How To Rent

How to write a cover letter for a rental application

Erin Delahunty, Property Journalist

13 Feb 2023, 5:21pm

In many of parts of Australia, there’s stiff competition for great rental properties. The cover letter that goes with the application is a way for prospective tenants to explain why they should get the rental above other applicants.

Essentially, a cover letter is a summary of all the key information and data provided in the application, showing why someone would be a good tenant – similar to the cover letter that accompanies an application for a job.

If an online portal like Ignite is used, there may not be a specific spot for a cover letter, but the advice for writing a good one applies equally to how tenants answer the all-important question: “Why is this property right for you?”.

What should a cover letter include?

Sofia Ligeros , leasing consultant with ACT-based Independent Property Group, said a cover letter should be addressed to the person who is handling the tenancy and include:

• Information about the applicant
• A bit about their hobbies
• Working background and other personal information
• Tenants should also explain why they’re moving and why they like the property, making sure to include the actual address of the property.

A cover letter for a home is similar to a cover letter for a job. Picture: realestate.com.au/rent

“You also need to show you have an understanding of your obligations as a tenant and why you believe you would make a great fit for their home,’ she said.

Ms Ligeros said photographs can be a great personal touch, too, helping the property manager put a face to a name.

Michelle Wilde , the principal of Queensland-based Stella Property, uses Ignite to handle applications, so doesn’t require cover letters. However, she said applications need to make it clear the would-be tenant can pay on time, are responsible and will look after the property. The biggest red flag for Ms Wilde is if a tenant has had an issue or dispute with a previous property manager.

Why is this property right for you?

Many application forms ask tenants to answer a simple question: Why is this property right for you? Whether it’s answered directly in a field online, as it is with Ignite , or through a cover letter, the vital response is vital.

Trish Mewett , a Jim’s Real Estate franchisor, said it’s a way for applicants to speak openly and honestly about why they want the property.

A photo of the applicant can be a great personal touch. Picture: realestate.com.au/rent

She said prospective tenants should explain how the property suits their life and speak with passion. “Home is where the heart is, so speak from the heart, but don’t overdo it so that it sounds unbelievable, as this may put managing agents off your application.”

It’s also smart to add some additional background details, such as your work, education and hobbies, to help flesh out the full picture of who an applicant is.

Example of a cover letter for a rental

Here’s an example of a good cover letter.

(Applicant current address)

(City, postcode)

(Phone number)

  (Agent name)

(Agent address)

Subject; Application cover letter for (address of property)  

Dear (name of property manager or landlord)

My name is (applicant name) and along with (applicant name), we would like to formally apply for the rental property at (address) as advertised at (URL).

We previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Prior to that, from (start date) to (end date), we lived at (address). Both were rental properties and we have included our previous property managers (or landlords) as references in our attached application.

We both work (full-time/part-time) and earn a combined (amount) weekly, so we feel we are more than able to cover the (amount) weekly rent and bond. We have both been employed for (time period) and consider our employment status as secure.

We are particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to both of our workplaces.

We are quiet and respectful of others’ privacy and have always had good relationships with our previous landlords and they’re happy to speak to that.

Although we enjoy socialising, we like our home to be a peaceful place.

Along with my cover letter, we have included the rental application and all relevant identification documents.

We’re looking for a stable tenancy and hope you will consider our application favourably. If you have any questions or concerns, please do not hesitate to contact us.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

This article was originally published on 15 Jul 2021 at 11:48am but has been regularly updated to keep the information current.

related tags

Editor’s pick videos.

How to Write a Cover Letter For a Rental Application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must. 

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter. 

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

Related articles:

• Rental Prices Are Soaring – Here’s What You Need to Know
• How Much Can a Landlord Increase Rent?
• Renters’ Rights: What You Should Know

What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

• A brief introduction of the prospective tenant.
• Insights into their interests and pastimes including hobbies, club affiliations
• An overview of their professional history and additional personal details.
• It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
• Housemates and their ages, an important input if you have children
• Pets (if any) and their description

Rental cover letter examples

Example #1: budget-conscious apartment in inner-city melbourne:.

Dear [Landlord name],

My name is [Your name] and I am writing to express my strong interest in renting the [Apartment number] apartment at [Building name and address]. I was immediately drawn to its [Mention specific features that appeal to you, e.g., modern kitchen, balcony with city views, etc.].

I am a [Your profession] with [Number] years of experience and currently work for [Your company name]. My annual income is [Your annual income]. I am a responsible and respectful individual with a clean rental history. I have lived in my current apartment for [Number] years and my previous landlord can be reached at [Previous landlord’s contact information] for a reference.

I am looking for a quiet and well-maintained apartment in a vibrant location like [Neighborhood name]. I am a tidy and considerate tenant who maintains a clean and respectful living environment. I am a non-smoker and have no pets.

I am available for a viewing at your earliest convenience and am flexible with the move-in date. Thank you for your time and consideration.

[Your name]

Example #2: Family home in a suburban area:

My name is [Your name] and I am writing on behalf of myself and my family to express our interest in renting the house at [Address]. We are a family of [Number] people, including [Number] adults and [Number] children aged [Ages of children].

We are currently living in [Current address] and have been there for [Number] years. We are seeking a larger home in a safe and family-friendly neighborhood like [Neighborhood name]. We were particularly impressed with the [Mention specific features that appeal to you, e.g., spacious backyard, proximity to schools and parks, etc.] of your property.

I am a [Your profession] and my partner is a [Partner’s profession]. We have a combined annual income of [Combined annual income]. We are responsible tenants with a clean rental history and excellent references. Our previous landlord can be reached at [Previous landlord’s contact information].

We are quiet and respectful neighbors who will take good care of the property. We are also mindful of noise levels and would adhere to any community regulations.

We are available for a viewing at your earliest convenience and are flexible with the move-in date. Thank you for your time and consideration.

Remember to personalize these examples further by:

• Adding specific details about your lifestyle and interests.
• Highlighting your strengths as a tenant, such as reliability, cleanliness, and respectfulness.
• Proofreading carefully before submitting your application.

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question. 

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application. 

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is. 

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form 

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required. 

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income. 

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

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How to write a rental application cover letter – sample template included, why a cover letter.

Whether you’re eyeing a cozy apartment in a bustling city or a charming house in a quiet suburb, your rental application cover letter could be the golden ticket to securing your dream place.

Let’s dive into how you can craft a cover letter that not only showcases your best self but also puts you at the top of the landlord’s list.

Think of your rental application cover letter as your personal pitch. In markets where the demand for homes far outstrips supply, this letter is your chance to show why you’re not just another applicant, but the perfect tenant. It’s all about making a memorable first impression that convinces the landlord you’re the right fit for their property.

What to Include in Your Cover Letter

Your cover letter should be a blend of personal insights and key information. Here’s what to highlight:

• Personal Introduction : Start with a brief introduction of who you are and why you’re moving. This helps the landlord get to know you right off the bat.
• Employment and Financial Stability : Mention your job and hint at your financial capability to pay rent on time. Landlords love stability!
• Lifestyle and Habits : Share a glimpse of your lifestyle and hobbies. If you’re a quiet bookworm or a weekend gardener, let them know. It paints a picture of you as a tenant.
• Why This Property? : Dive into the reasons you’ve fallen for the property. Is it the leafy neighbourhood, the pet-friendly policy, or proximity to work? This shows you’re genuinely interested.
• Your Qualities as a Tenant : Highlight your qualities, like being clean, quiet, and respectful. If you’ve got a green thumb or are handy around the house, mention that too.

The Power of Personalisation

Don’t just copy and paste a generic template. Tailor your cover letter to each property you apply for. Landlords can spot a generic letter a mile away, and personalisation will show you’ve put thought and effort into your application.

Stand Out with Specifics

• Tell a Story : Share a brief, engaging story about why the property caught your eye or how it fits into your future plans.
• Add a Personal Touch : If allowed, including a photo or a small personal detail can help the landlord remember you among a sea of applicants.
• Be Professional but Friendly : Strike a balance between professionalism and showing your personality. You want to come across as reliable yet relatable.

Rental Application Cover Letter Template

Dear [Landlord/Property Manager’s Name],

I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my new home.

The property stands out to me because of [mention one or two specific features or location attributes]. My lifestyle is [brief description, e.g., “quiet and active, with interests in cooking and outdoor activities”], aligning perfectly with what this home offers.

I have a consistent record of timely rent payments and maintaining properties in excellent condition, as my references will attest. I am looking for a long-term lease and see [Property Address] as the ideal fit.

Thank you for considering my application. I am eager to discuss how I can be a great tenant for your property. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,

Final Touches

• Proofread : Double-check for typos or grammatical errors. A well-written letter reflects your attention to detail.
• Follow Up : Don’t be shy to follow up after submitting your application. A polite email or call can reinforce your interest.

Crafting a compelling rental application cover letter is your chance to shine in the competitive rental market. By blending personal insights with key information and adding a dash of charm, you’ll increase your chances of making a lasting impression.

Remember, this is more than just a formality; it’s an opportunity to stand out and secure your future home.

Rod Callaghan

I have 30+ years of industry experience working as a real estate agent, and I’ve been teaching and assessing real estate for 12+ years now. My goal is to find out what I can do to advance the business of all my clients.

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Land the job with cover letter templates

Show hiring managers why you're the perfect job candidate with professional, customizable cover letter templates. find the perfect cover letter template for any industry or career path..

Download free cover letter templates

Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

How to write a great cover letter for a rental application

Renting a great apartment in Australia can be challenging. And this makes the competition for available spaces a lot tighter. An essential part of the application process undertaken by prospective tenants is writing a great cover letter.

A cover letter for tenants is just like cover letters for job applications. Yes! That's why it sounds so familiar. The goal of a cover letter is to present the tenant in the best light to the landlord. The cover letter summarises all of the crucial facts and details in the application, demonstrating why someone would be a good tenant.

When writing a cover letter, there are several factors, but the best one might be sufficiently answering the all-important question house owners ask, ""Why is this property right for you?"". Essentially, they want to see good reasons why the tenant thinks the property is a right fit for them. After all, it's a lot more than a casual decision.

What should a cover letter include?

There are a variety of metrics or boxes required to tick when writing a winning cover letter.

A cover letter should be addressed to the person in charge of the tenancy and include the following information:

Data about the applicant

Some information about their hobbies and lifestyle

Working background and other personal information

Tenants should also describe why they're moving and think they'd enjoy the property. Make sure to include the property's exact address.

You also need to show you understand your obligations as a tenant and why you believe you would make an excellent fit for the landlord's home - adding photographs can build a personal connection between the property manager and the intending tenant. Putting a face to the profile helps make the information real.

Michelle Wilde, the principal of Stella Property in Queensland, an experienced professional in the business, states that applicants must demonstrate that the prospective tenant can pay on time, be responsible, and care for the property. ""If a renter has had a problem or disagreement with a former property manager, it is the biggest red flag"".

Why is this property right for you?

On many application forms, tenants are asked to respond to a basic question: ""Why is this property appropriate for you?""

The key is to get personal about your answer. An answer genuinely enveloping how you feel about the property would resonate better with the property manager than an answer that sounds robotic and cliche. Also, remember not to get carried away; the letter should remain as formal as possible.

Furthermore, this question is a method for candidates to talk frankly and honestly about why they desire the property. It is a one-shot chance to pitch to the property manager, so it's important to convey your feelings as accurately and convincingly as possible.

Trish Mewett, a Jim's Real Estate franchisee, advised potential renters to talk passionately about how the home fits into their lives. ""Speak from the heart, but don't go overboard to the point where it seems implausible, since this may put managing agents off your application.""

Example of a cover letter for a rental

Here's an example of a good cover letter.

—------------------------------------------------------------------------------------------------------

(Applicant current address)

(City, postcode)

(Phone number)

(Agent name)

(Agent address)

Subject; Application cover letter for (address of property)

Dear (name of property manager or landlord)

My name is (applicant name), and I would like to formally apply for the rental property at (address) as advertised at (URL).

I previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Before that, from (start date) to (end date), I lived at (address). Both properties were rented, and I have included my previous landlords as references in my attached application.

I work (full-time/part-time) and earn (amount) weekly, so I am more than able to cover the (amount) weekly rent. I have been employed for (time period) and consider my employment status as secure, and myself to be financially buoyant.

I crave the opportunity to bring more ease into my life, so I'm particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to my workplace.

I am quiet, reserved and respectful of others' privacy and have always had good relationships with my previous landlords, who are very happy and readily available to speak to that.

My reserved demeanour doesn't stand in my way of being a great neighbour, and although I enjoy socialising every now and then, I like my home to be a peaceful place.

I have included the rental application and all relevant identification documents along with my cover letter.

I'm looking for a stable tenancy and hope you will consider my application favourably. If you have any concerns or questions, please do not hesitate to contact me.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

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How to create the perfect rental resume (template).

A rental resume is a document that you provide to a landlord or property manager when applying for a rental property. It contains information about your personal and financial background, as well as your rental history and references. A well-crafted rental resume can help you stand out from other applicants and increase your chances of getting approved for a rental property. In this article, we’ll show you how to create a rental resume that gets you noticed.

Why do I need a rental resume?

In competitive markets (like San Francisco, New York, and Chicago), finding the perfect apartment can be a months-long process. Renters are often looking for similar things—an updated kitchen, hardwood floors, and in-unit laundry—which means apartments with those amenities are snatched up quickly. 

A rental resume provides a way for renters to impress and inform a potential landlord before they choose their tenant. It gives renters a leg up on the competition by telling a landlord what makes them the perfect person to rent the apartment. Not every renter submits a rental resume and those who do have the advantage of seeming more invested and interested in an apartment right from the get-go. Landlords and property managers just want a good tenant when all is said and done, and someone who provides information and expresses their intent upfront through a rental resume might make the decision easier for them

What should I put on my renters resume?

Creating a renter’s resume can help you stand out and demonstrate your reliability to potential landlords or property managers. Here are some items to include on your renter’s resume when applying for an apartment:

1. Contact information

Provide your full name, phone number, email address, and current mailing address.

2. Personal information

Include your date of birth, occupation, and any relevant details about your household (e.g., number of occupants and whether you have pets).

3. Rental history

4. length of residence.

Highlight your stable living history by showing how long you’ve resided at your previous addresses.

5. Employment history

Detail your employment history, including your current job and previous positions. Mention your employer’s name and contact information, job title, employment start date, and monthly income. This demonstrates your ability to pay rent.

6. Income verification

Attach recent pay stubs or an employment letter that verifies your income. Landlords typically want to ensure that your income is sufficient to cover the rent.

7. Bank statements

Provide bank statements to show your financial stability and the ability to handle monthly rent payments.

8. Credit report

Include a copy of your credit report, which can be obtained from credit reporting agencies like Equifax, Experian, or TransUnion. A good credit score indicates responsible financial behavior.

9. References

Include personal and professional references who can vouch for your character and reliability. These references could be former landlords, employers, or personal acquaintances.

10. Pet references

If you have pets, include references from previous landlords attesting to your pet’s good behavior and your responsibility as a pet owner .

11. Renter’s insurance

Mention if you have renter’s insurance , as it can provide added security for the landlord.

12. Explanatory letter

If you have any unique circumstances or negative marks on your rental history or credit report , provide a brief letter explaining the situation and what you’ve done to address it.

13. Proof of legal status

If you’re not a U.S. citizen, provide proof of your legal status, such as a visa or resident card.

14. Background check

Some landlords may require consent for a background check . Indicate your willingness to undergo such a check, and provide any necessary authorization forms.

15. Reasons for renting

Include a section where you explain why you’re seeking this particular apartment and what drew you to it.

16. Additional documentation

Depending on the landlord’s requirements, you may need to provide additional documentation, such as a rental application form, proof of identity (e.g., driver’s license), or other documents specific to the property.

Drafting your rental resume

Here’s what should be included in each section of your renal resume:

Section 1: Personal information

The first section of your rental resume should include your personal information, such as your full name, contact information, and date of birth. You should also include information about any pets you have, as some landlords have pet policies that restrict certain types or breeds of animals.

Section 2: Financial information

In the second section of your rental resume, you should provide information about your financial background. This includes your current employment status, monthly income, and credit score. Landlords want to ensure that their tenants can afford to pay rent and are financially responsible, so providing this information can help put their minds at ease.

Section 3: Rental history

The third section of your rental resume should detail your rental history. This includes information about your previous rental properties, such as the address, length of tenancy, and contact information for your previous landlords. It’s important to provide accurate and honest information, as landlords may conduct background checks and verify the information you provide.

Section 4: References

The final section of your rental resume should include references. These can be personal or professional references, and should include contact information for each reference. Make sure to ask for permission before including someone as a reference, and choose individuals who can speak positively about your character and rental history.

How to draft a standout rental resume

Here are some additional steps for creating a rental resume that makes you stand out from the competition.

Your rental resume should be formatted in a professional manner, with clear headings and bullet points to make it easy to read.

Use your rental resume to highlight your strengths as a tenant, such as your responsible financial history or excellent rental references.

Keep your rental resume concise and to the point. Landlords are busy and don’t have time to read through lengthy documents.

Tailor your rental resume for each property you apply to, highlighting information that is most relevant to the specific landlord or property. Include a cover letter: Consider including a cover letter with your rental resume, introducing yourself and explaining why you would be an ideal tenant for the property.

Rental resume template

Need a little help writing your own resume? A renter’s resume can be the defining aspect of an application, so create your own unique resume to yourself apart from the rest. Here’s a template to get you started.

[Name] [Current address] [Phone number] [Email address]

[Objective: Provide a few sentences that express your interest and explain why you want to move into this particular apartment.]

Example: I’m leaving my current apartment because I want to live within walking distance of my work. My current apartment is a 30-minute drive away, and my lease is expiring at the end of the month. My next apartment will be a long-term commitment, as I don’t plan on leaving the area or switching jobs.

[Background: Provide a little insight into who you are and why you’d make an ideal tenant.]

Example: I was born and raised in Cleveland, Ohio, and I have lived and worked in Columbus, Ohio for the last 4 years. I am a registered nurse at Nationwide Children’s Hospital where I have worked for 3 years. I worked at Nationwide Children’s Hospital as an administrator before being hired as an RN. I enjoy hiking and going on long bike rides. I don’t have any pets and don’t plan on getting any in the near future. I have never been evicted and have no criminal history.

[Rental history: Include your past apartments and provide landlord/property manager name and phone number, if possible.]

The Woods at Granville 4167 Granville Village St. Granville, OH November 2019 – Present Contact: Kathy Porter, Property Manager (604) 521-1899 Rent: $750/month Reason for moving: would like to be closer to work

[Rental References: You can include a longer-form reference letter with your resume if available, but include basic contact information for references here.]

Rasheed Townsend (604) 576-1989 [email protected]

Rasheed has been my next-door neighbor for the past year. I will also provide a more in-depth reference letter from Rasheed. 

Frequently asked questions

A rental resume can help you stand out from other applicants and increase your chances of getting approved for a rental property. It provides landlords with the information they need to evaluate you as a potential tenant.

Your rental resume should be formatted in a professional manner, with clear headings and bullet points to make it easy to read. Keep it concise and to the point, and use a format that is easy to scan quickly.

To make your rental resume stand out, highlight your strengths as a tenant and tailor your resume for each property you apply to. Use a professional format, and consider including a cover letter to introduce yourself and explain why you would be an ideal tenant for the property.

If you don’t have a rental history, you can still provide information about your personal and financial background, as well as references that can vouch for your character and responsibility. You may also want to consider offering to pay a larger security deposit or providing additional information that can help put landlords at ease.

Final thoughts

Creating a rental resume is an important step in the rental application process. By providing accurate and comprehensive information about your personal and financial background, rental history, and references, you can increase your chances of standing out to landlords and securing the rental property of your dreams. Remember to use a professional format, highlight your strengths, and customize your rental resume for each property you apply to. With these tips, you’ll be well on your way to creating a standout rental resume that gets you noticed by landlords.

Have your rental resume on hand and ready to go so that once you find your dream apartment, you can submit it before the competition. Search thousands of apartments on Zumper and get ready for your next place.

Julie is an avid sports enthusiast, beer drinker, city runner, and non-fiction reader. She's been a renter for 10 years, and has learned a thing or two in the process.

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Rental Application Cover Letter

Select how many people are being included in this rental application.

________ ________ Phone: ________ Email: ________

________ ________ ________ RE: Rental Application - ________

Dear ________ , I am writing to submit my rental application for the above property.

I previously lived at ________ and paid ________ . Prior to that, I lived at ________ and paid ________ .

I currently work full time at ________ .

I earn ________ . I have been employed for ________ and consider my employment to be secure.

I want a stable tenancy and am interested in this property for the following reasons:

I am a great tenant and have always taken good care of my rental properties. I have never received a late rent notice or eviction notice. I have the following pet(s): ________ .

I would also like to inform you of the following:

I have attached the following documents to this letter, to help you review my application:

• Rental Application Form
• Written references
• Copies of identification documents
• A copy of my credit check

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Free Rental Application Form: PDF Template & How To Guide

By Sarah Sheedy

Energy & Telecom SEO Specialist

You'll want to prepare your rental application before you start looking for a rental home and well before you prepare to move ! Find out everything you need to know about the rental application process below. Learn what to include in your rental application cover letter, and how to make your profile shine through so you get chosen for the best rental properties.

✍ Printable Rental Application Form / Template Download & print you free rental application form / template here! Free Download PDF

What is a Standard Rental Application?

A rental application form is a document you must fill out as a formal request to rent a property.

A rental application form, also known as an apartment application, is a tool for tenant screening to help property managers and property owners choose the best prospective tenants for their property.

It's important to note that a rental application process must be completed before you sign a tenancy agreement . In addition to the rental application form , you should include additional documents to make your application stand out.

These documents need to reassure the property management officer or landlord of your candidacy and show them you would be a good tenant.

Include the following points about yourself in your rental application:

• You have a stable income
• You have rented before (or have a reference)
• You will pay your rent on time
• You’re a courteous neighbour
• You will respect their property and leave it in good condition

The more information you include, the more you’ll stand out as a better tenant and have a higher chance of getting the rental home you want.

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What Should be Included in a Rental Application?

In addition to your rental application form , which outlines all the basic details of you and your life (income, employment, education, and rental history) there are other supporting documents you should include.

• You should include the following information in your rental application:
• Rental Resume
• Rental Application Cover Letter
• Work Reference Letter
• Character / Rental Reference Letter
• Payslip or Proof of Income
• Rental History
• Pet Information

  Rental Resume :

Consider compiling a rental resume to bring with you to rental properties and apartment viewings. A rental resume should contain all the basic information a property manager might want to know about you, including: personal and contact details, education, current employment status and salary, rental history, and references. Bring a printed copy of your rental resume to each apartment viewing, so you can give it to the property manager straight away when you find a place you like.

  Rental Application Cover Letter :

This should include more about who you are, who will be living on the property, and why you’re the best potential tenant(s). When submitting your rental application, you should try and cater each cover letter to the specific property you’re applying to and mention why you like the property (good commute to your university, nice location, etc). While a rental application cover letter should be formal, let your personality show so your potential property manager can get to know you as a person a little better.

✍ Printable Template for Rental Application Cover Letter Download & print a free template for your rental application cover letter here! Free Download PDF

  Work Reference Letter :

Have your boss, employer, or colleague write a rental reference letter attesting to your employment and character as an employee. Property managers want to know you’re a reliable employee who will be able to pay rent on time.

  Character / Rental Reference Letter :

Find someone who is not family to write a character reference letter or a rental reference letter . This could be a neighbour (to attest to the fact that you’re a considerate neighbour), a teacher or professor (who knows you personally), or a past landlord who can vouch for you as a good tenant. Having more than one rental reference letter from different sources can boost your chances of getting your dream home.

  Payslip or Proof of Income :

Include your payslips if you’re employed, and any Rent Assistance or other allowances/payments you might get that will prove to potential landlords that you will be able to handle the cost of renting and pay your rent on time.

  Rental History :

If you’ve rented previously, your rental history will show all former addresses, late rent payments, evictions on your record, criminal history, credit score and other information a property manager might want to know. This information can be accessed with your permission by landlords or managers and is very important to a successful rental application.

  Pet Information :

If you want to move with your pet when renting, include a resume about them as well. Include their temperament, vet and health history, and other information a potential property manager/owner would want to know about any animals living on their property. Remember, pet bonds are only legal in Western Australia , but check your state’s laws when it comes to renting with a pet.

  Photo ID :

You will need a copy of your valid identification, such as a driver’s license or passport. Make copies ahead of time rather than wait for the property manager or agent to follow up with you.

It’s important to remember that viewing and inspecting potential rental homes should be given the same weight as a job interview . Dress well, show up on time, and show interest in the property being viewed in order to stand out and increase your chances of your application being accepted.

How to Create a Rental Application As a First-time Renter

If you’re a first-time renter , you won’t have a rental history to show property managers. Don’t worry though! Everyone starts off as a first-time tenant, and by including a bit more information and creating a quality rental application, you won’t need to worry about property managers passing over you . In addition to everything listed above (where applicable), first-time renters should include and focus on:

  Finding a rental guarantor : If you’re renting for the first time, or could fail a credit-check , you might need someone to co-sign your lease. This person will be held accountable if you don’t pay your rent or damage the property and can add credibility to your rental application. In some instances, this can be your parent, guardian, or someone else who is employed and with good credit.

  More references : Good-quality character references can sway a property manager or landlord to rent to you. Teachers or professors, business partners or associates, employers, doctors, or neighbours can all act as references.

  Last utility bill (such as phone , electricity bill , or gas bill) or rates notice

If you’re a first-time renter, it won’t hurt to build a relationship with the agent, property manager, or landlord . Ask them what additional information or documents might increase your chances of your application being accepted, talk with them during the viewing, and show your interest in the property.

What If I’m Blacklisted As a Renter?

During the rental application process , agents and property management companies will probably access your rental history. Your rental history is similar to a background check and can be found on the National Tenancy Database , and you will need to give the leasing agent or property manager approval to check it when submitting your rental application.

The National Tenancy Database checks and verifies:

• The tenant's identity
• Bankruptcy and court records
• Problems in previous rental history

This database will also highlight if you’re blacklisted as a tenant . To be blacklisted means a previous landlord or property manager lodged a complaint against you, that was effective enough to get you blacklisted as a future tenant. This can pose a problem if you had previous issues with a rental property, and want to rent again.

Reasons you might get blacklisted as a tenant include:

• You consistently paid your rent late
• You caused excessive damage caused to property
• You used your rental bond or security deposit to cover outstanding rent
• You’ve been evicted
• You broke your rental agreement or lease agreement

If you’re notified that you’ve been blacklisted during the rental application process, you can take steps to change this status by paying anything you owe . If you pay the amount owed within three months of the due date, your name will be wiped from the database.

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