how to show presentation in teams

How to Present PowerPoint Slides in Microsoft Teams

Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.
• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .
• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams

How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

When sharing a file, you can add a message optionally before hitting Send .

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Pros of sharing your screen with the audience to present a presentation:

• It is easier to activate
• You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

• If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
• You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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How to View Notes in PowerPoint While Presenting on Teams

Do you frequently use Microsoft Teams for online presentations, but struggle to view your notes simultaneously? If so, it’s important to know how to view your PowerPoint notes while presenting on Teams. By doing so, you’ll be able to stay organized, on-topic, and well-prepared during your presentation. In this article, we’ll explore step-by-step instructions on how to view notes in PowerPoint while presenting on Teams. Let’s dive in.

Table of Contents

Why You Need to Know How to View Notes in PowerPoint While Presenting on Teams

Firstly, it’s essential to understand precisely why it’s so crucial to learn how to view notes in PowerPoint while presenting on Teams. By doing so, you’ll have access to all the essential information and talking points during the presentation without getting lost or distracted. By keeping prompt notes for quick reference, you’ll be able to stay on topic and maintain your confidence throughout the presentation. Furthermore, by viewing your notes onscreen alongside your PowerPoint presentation, you’ll be less likely to forget crucial points and details, which can help you to deliver a more successful and impactful presentation altogether.

Another reason why it’s important to know how to view notes in PowerPoint while presenting on Teams is that it allows you to customize your presentation for different audiences. With access to your notes, you can easily adapt your presentation on the fly to better suit the needs and interests of your audience. For example, if you notice that your audience is particularly interested in a specific topic, you can quickly refer to your notes and adjust your presentation accordingly. This level of flexibility and adaptability can help you to engage your audience more effectively and deliver a more memorable presentation overall.

The Benefits of Viewing Notes While Presenting on Teams

There are numerous benefits to viewing notes while presenting on Teams. For one, it can help to keep you on track, ensuring that you don’t miss any important points or ideas throughout your presentation. Additionally, it can be a convenient way to access information quickly, without having to refer to physical notes or other external sources. By keeping your notes visible on your screen, you’ll be able to give the audience clearer explanations, details, and statistics that can help you to maintain their engagement throughout the presentation.

How to Prepare Your PowerPoint Slides for Presenting on Teams

Before you learn how to view your notes in PowerPoint while presenting on Teams, it’s crucial to ensure that your PowerPoint slides are fully prepared for the Teams presentation. This involves taking care of the visual elements such as the font size, type, color, and layout of the slides. It’s a best practice to keep the slides concise and straightforward while also keeping the audience engaged with visually appealing slides, and effective transitions. By preparing your PowerPoint slides upfront, you’ll be able to focus better on your presentation and deliver a more impactful and effective message.

Step-by-Step Guide: How to View Notes in PowerPoint While Presenting on Teams

Now that you understand the importance of viewing notes in PowerPoint while presenting on Teams and have prepared your slides let’s explore the step-by-step process of how to view notes while presenting on Teams.

Open your PowerPoint presentation and select the “Slide Show” tab on the top menu bar.

Click on the “Presenter View” button located within the “Monitors” group. This will initiate the Presenter View mode.

You will now see the Presenter View appear on your primary screen, and your presentation on the secondary screen. Here, you’ll be able to see your notes in one section, along with the next slide and timing for each slide.

To advance to the next slide, use the arrow keys on your keyboard, or click on the forward button located at the bottom of the presenter view section.

If you wish to make any quick annotations or highlight points during the presentation, you can use the laser pointer tool, which will make it easier for the audience to follow your cues.

Once done with the presentation, press the “Esc” key to exit the presentation mode.

Tips for Using the Presenter View in PowerPoint on Teams

There are some essential tips and tricks that you should keep in mind when using the Presenter View in PowerPoint on Teams. Firstly, adjust the settings to match your needs and preferences. Adjust the font, text size, and color of the notes to get the attention of your audience. Also, keep a reliable internet connection and a computer that can handle a high-graphic presentation. This will ensure that you enjoy a seamless experience, with no interruptions or delays. Additionally, keep your notes organized and labelled in a clear and logical manner, for easy reference when presenting.

Troubleshooting Common Issues When Viewing Notes in PowerPoint on Teams

Despite the ease of use of PowerPoint on Teams, there are some common issues that can arise when viewing notes. For instance, if you have a low-quality video or network problem, the notes and slides might not display correctly. The fix is to ensure that you have a high-quality connection and adjust the display resolution of your presentation. Also, ensure that your PowerPoint software is up-to-date, and avoid opening too many files at once, as this can make the software crash and your notes inaccessible.

Best Practices for Using Presenter View in PowerPoint While Presenting on Teams

To make the most of the Presenter View in PowerPoint presentation on Teams, it’s essential to follow best practices for its use. Some of these include choosing a well-lit and quiet place to present, using a high-quality microphone, and maintaining eye contact with the camera if presenting virtually. Additionally, continually referring to your notes and utilizing the laser pointer tool can help to reinforce your arguments and improve your delivery. Finally, ensure that you engage your audience during the presentation by asking questions, responding to feedback, and keeping them interested throughout the presentation.

Advanced Techniques: Customizing the Presenter View in PowerPoint on Teams

There are some advanced customization options that you could take advantage of when using the Presenter View in PowerPoint on Teams. For instance, you can customize the gradient or solid color of your background, amend the size and location of the notes section, and adjust the timing for the presentation. This comes in handy especially when you want to add more details or data to the presentation to automate certain functions, like changing the slide transitions or animations.

How to Take Advantage of the Laser Pointer Tool in Presenter View on Teams

The laser pointer tool is a handy presenter tool that helps you highlight crucial points and get the audience’s attention. By using this tool, you can focus audience attention on a particular point or graph, which can help to help emphasize the point you’re making. You can easily access the laser pointer tool during your presentation by clicking on the “Use Pen” button in the Presenter View tab. Please select the “Laser Pointer” option to activate the tool, and then click on the slide where you wish to use the pointer.

Maximizing Your Presentation Impact with Notes and Annotations on Teams

One of the best ways to maximize the impact of your presentations on Teams is to use notes and annotations to make your presentation more organized, informative, and engaging. You can choose to add comments, highlights, or even bold text to your notes, which can help to reinforce your points and communicate more effectively with your audience. Annotations, on the other hand, can help emphasize a point, establish credibility, elicit emotions, or even create more interactivity with your audience.

Comparing Presenter View Versus Normal View: Which is Better for Your Presentation?

When it comes to presenting on Teams with PowerPoint, you have the option of using the Presenter View or the Normal View. While the latter option might be more straightforward and more accessible, Presenter View offers substantial benefits like seeing the next slide and having your notes visible alongside the slides. This helps to keep your presentation more organized and engaging. On the other hand, Normal View offers a more straight forward approach, and is ideal for short, less detailed presentations. Ultimately, the choice between Presenter View and Normal View comes down to the specific needs of your presentation and your audience, and what will work best to help you deliver the most effective results.

How to Switch Between Full-Screen and Presenter View Modes in PowerPoint on Teams

Another useful trick to learn is how to switch between Full-Screen and Presenter View modes in PowerPoint on Teams. To switch to full-screen mode while in presenter view, press the “F5” key. To return to presenter view, press the “Esc” key. This can come in handy when you want a more immersive presentation, but with quick access between your notes and your slides.

Using Presenter View as a Teaching Tool for Online Learning with Microsoft Teams

Using Presenter View as a teaching tool is a great way to enhance learning, cover significant topics, and ensure that the class is kept focused and engaged during online classes. With Presenter View on Teams, teachers can utilize the notes and annotations to help explain concepts, reinforce essential concepts, and keep the students engaged throughout the presentation. Some students might find it easy to follow the teacher’s notes and images during the presentation, while others might prefer to have them in-hand afterward. Overall, using Presenter View on Teams is an innovative and effective approach to modern teaching and e-learning.

Best Practices for Collaborating with Co-Presenters Using Presenter Mode on Teams

When it comes to working with co-presenters using Presenter View on Teams, there are some best practices to follow to ensure an excellent presentation. Firstly, assign roles to each co-presenter to avoid confusion and make running of the presentation smooth and effortless. Secondly, ensure that there is proper coordination and communication between the co-presenters to avoid any confusion or overlap during the presentation. Finally, ensure that everyone has access to the notes and annotations, and that everyone follows the same presentation guidelines to ensure an organized and effective presentation.

Viewing notes in PowerPoint while presenting on Teams is easy once you know how to do it. By following the step-by-step guide and implementing the tips and tricks we’ve covered in this article, you’ll be able to deliver professional, well-organized, and effective presentations to your audience on Teams, no matter what your topic or subject happens to be. Whether you’re preparing for a business meeting or holding a webinar, utilizing the PowerPoint presenter view on Teams is a great way to inform, educate, and entertain your audience all at once.

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May 9, 2024

Teams enhancements to the Presenter window while screensharing

Teams Public Preview team

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Hi, Microsoft 365 insiders! We’re excited to announce new enhancements to the Presenter window you can use while screensharing. 

Have you ever wanted to see what’s happening in a meeting when you’re sharing your screen? Now you can with the new Presenter window. It shows up to four meeting participants, both video and audio, as well as active speakers, raised hands, reactions, and a preview of shared content.

Meeting notifications are also easier to see, appearing in the center of your screen so you can act on them.

These enhancements help you stay aware of what’s happening in your meeting and make it easier to engage with other attendees while you’re screensharing. You can also manage actions in your meeting such as lowering raised hands and muting participants.

How it works  

• Join a Teams meeting.

• If you’re sharing your screen or window and have your camera turned on, you can expand the self-video tile at the bottom of the presenter window by clicking the arrow button. After it’s expanded, you can minimize the self-video tile again to free up space on the shared screen.
• If you’re using presenter modes while sharing your screen, the self-video tile gives you the option to change the presenter layout during the screen share.

Availability 

To use this feature, you must be a member of the Teams Public Preview or Microsoft 365 Targeted release and use the new Teams client for Windows or macOS. Other meeting participants aren’t required to be members of the Teams Public Preview. 

To enable your Teams client for the Public Preview, IT administrators must enable  Show preview features  in their update policy.  Learn more  

For Targeted release, global admins can go to the Microsoft 365 admin center and give access to a select set of individuals or the entire organization.  Learn more  

Feedback 

We want to hear from you! Select  Settings and more   >   Help  in the top right corner of the Teams app, and then select either  Give feedback  or  Suggest a feature  to share your thoughts about this feature.

Sorry, JavaScript must be enabled to use this app.

Contribute to the Teams forum! Click  here  to learn more  💡

April 9, 2024

Contribute to the Teams forum!

Click  here  to learn more  💡

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Can you have two 'presenters' able to see Powerpoint notes when sharing?

I am organising a presentation to clients in New York and one colleague will be in that meeting room, while the rest of the team will be in a room in London. We need to share the Powerpoint slides to the screen in the NY meeting room along with camera view of each room of people. Our rep in NY will join separately on his laptop to share the slides and our rep in London will join separately too. Is there a way to NY rep and London rep to both view the Powerpoint slide notes while the other has control?

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• Microsoft Agent |

Dear  PA EA ,

Good day! Thank you for posting to Microsoft Community. We are happy to help you.

Yes, it is possible to have two presenters able to see Powerpoint notes when sharing in Microsoft Teams. When sharing a PowerPoint presentation, the presenter can choose to give control to another participant, who can then advance the slides and see the notes. To do this, the presenter can click on the "Share" button in the meeting controls, select the PowerPoint presentation, and then click on the "Give Control" button. The other participant can then click on the "Take Control" button to gain control of the presentation and see the notes. Both presenters will be able to see the notes, but only the one with control will be able to advance the slides.

I hope this helps! Let me know if you have any further questions or concerns. Please understand that our initial response may not always resolve the issue right away. However, with your help and more detailed information, we can work together to find a solution. Thank you for your help.

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Hi, would this not make the notes available to everyone to see though?

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What is hybrid work and why do employees want it?

Hybrid work is a big departure from the traditional work model. But what exactly is hybrid work—and how has it changed over time? Hybrid, flexible, or distributed work—whatever you choose to call it—has transformed the way we think about work. It’s a flexible, modern way of working that’s been swarming around the working world for years. Yet, despite being popular with so many companies worldwide, hybrid work isn’t one-size-fits-all. Instead, it comes in different forms for different businesses and their employees. In this post, we’ll explore what a hybrid work model is, including how you can transition to one smoothly.

‍ Here’s what we’ll cover:

What is hybrid work?

The benefits of hybrid work (and the disadvantages), 4 types of hybrid work schedules, how hybrid work has evolved—and some key learnings, hybrid work best practices and how to adopt a hybrid work model, technology you need to make hybrid work.

Hybrid work is a flexible approach that combines working in an office environment and working from home. Hybrid work varies in flexibility and supports a variety of different work schedules. Organizations that use a hybrid work model can offer a better work-life balance to their employees. This in turn drives productivity and employee engagement at work, and helps businesses operate more efficiently as a result.

We know employees see the value in hybrid work. A 2023 Gallup survey found that more than half of employees with remote-capable jobs want a hybrid work arrangement. And employers also see the benefits of having people back onsite in some capacity. The same survey showed that spending two to three days in the office during a typical week tends to lead to the highest levels of employee engagement, and tends to reduce burnout and intentions to leave the organization. The result? 90% of companies say they’ll return to the office by the end of 2024 , according to CNBC.

Naturally, hybrid work comes with pros and cons. Let’s look at some of the perks (and non-perks) of hybrid work for employees and their companies.

Benefit #1: Employees can work when and how they’re most productive

In an office-first model, people are expected to be on the clock between 9am and 5pm every workday. In a hybrid work model, employees have more flexibility to get work done when, how, and where they’re most productive. This means flexible schedules and locations. For example, some people work best early in the morning while others do better in the evening. They can also choose to work with teammates onsite or do heads-down work from a remote location.

Benefit #2: Better work-life balance

Flexibility is what powers hybrid work, and finding balance is easier in a flexible work arrangement. When employees have more control of their work schedules, they can free up time to take care of the things that crop up in their personal lives—whether it’s running an errand, picking up kids from daycare, or being home for a delivery. According to our very own VP of Sales, Justin Bullock, hybrid work gave him the flexibility to attend his 10-year-old’s birthday party. “As a parent, hybrid work helps me integrate these kinds of activities into my routine. That means more time for the things that matter most, which makes me happier and more refreshed to do work.”

Benefit #3: Hire talent across the globe

Looking to broaden your talent pool? With a distributed workforce, your company can hire talent from all around the globe. Having access to a wider talent pool means you can hire people with specialized skills. This can give your organization a competitive edge, help you move into new markets, and ensure around-the-clock productivity.

Benefit #4: Save on real estate expenses

In a hybrid work model, fewer people can be onsite at any given time. For some companies, this may mean downsizing their real estate . At the very least, hybrid working will help you figure out how much office space you need to support your employees. Rethinking your workplace strategy can help you lower real estate costs or reinvest those cost savings in new satellite offices and smaller co-working spaces.

Disadvantage #1: Harder to collaborate with remote employees

Hybrid work will see people come into the workplace at different times of the week. It means that people will sometimes miss each other and the chance to collaborate on the fly. To get around this, investing in the right technology is crucial. Workplace management tools can enable your employees to get visibility into when coworkers will be onsite and coordinate accordingly.

Disadvantage #2: Requires oversight and maintenance to keep it working

Hybrid work needs a lot of care and attention to get right. If you want to allow freedom and flexibility for your employees at work, it often means balancing that with appropriate oversight and policies. For example, leaders might opt for a “structured hybrid” approach, with teams onsite on a certain day of the week to boost morale and collaboration. This might conflict with flexibility and autonomy, but it’s necessary to get folks together so they can enjoy other freedoms like working from home for the remainder of their week. Being adaptable is also key to maintaining hybrid work. Peoples’ needs change, so you might find that changing in-office days every now and again is necessary for the overall happiness of the team.

Disadvantage #3: Not suitable for all industries

Hybrid work models might not work for every industry. Some organizations have chosen to be fully remote, while others must be onsite in order to function, like healthcare, education, or manufacturing. Because of this, employees may choose different industries based on the levels of flexibility on offer.

Hybrid work is a flexible work model , which means there is more than one way of making it work for your business. For example, it might be important to you to offer your employees maximum autonomy so they can design their work week with zero restrictions or mandates. You might also decide that requiring your employees to be onsite for a certain number of days will help everyone be more productive and happy at work. Choosing the best hybrid work schedule for your business is important. With each schedule comes different benefits and challenges. Here’s a brief breakdown of the four types of work schedules out there.

• Hybrid at-will: Employees can choose which day(s) to come into the office
• "Structured hybrid" or hybrid split-week: Your company assigns specific days for onsite and remote work overall or by team/function
• Hybrid manager-scheduling: Managers choose which day(s) their team comes into the office
• Hybrid mix: A combo of all three options

Granted, hybrid work doesn’t feel new anymore. In fact, with over 70% of U.S. companies using a form of hybrid work in their businesses today, it feels pretty mainstream for many. But hybrid work has been around a lot longer than you might think. According to Gallup, approximately 32% of the U.S. workforce (around 60 million people) were working in some form of a hybrid work model in 2019 . Over time, there’s been a lot of trial and error for those using hybrid work—and that will continue as organizations figure out how it can serve them best. Here are some key learnings from hybrid work over the last few years.

• Hybrid work needs the right tools to be successful. Hybrid work isn’t just the way people work in your office and at home. It's also the way your office works for your people. Upgrade your office with the right tools. Examples might include hot-desking, room booking, or an easy check-in system for employees. For the right tools to make hybrid work, check out our blog post here .
• Hybrid work serves the renewed purpose of the workplace. If your people are traveling into the office from home, you want it to be for the right reasons. Hybrid work works best when your employees have a purpose in the workplace—whether that’s collaboration with coworkers, team meetings, or heads-down work. Ensure the office offers what they need to work in the best way for them.
• Hybrid work looks different for different companies. Hybrid work is a working model that changes depending on who’s using it and why. When you implement hybrid work, ensure it’s designed in a way that works for you. Some examples might be choosing the right schedule for your employees or offering smaller, co-working spaces alongside your main HQ. Remember that hybrid work isn’t a one-size-fits-all approach.
• The future of hybrid work is still fluid. There is no set destination for hybrid work. We know what it is, but the future of hybrid work will continue to look different as workplace dynamics change.

Now that you know what hybrid work is, the different types of hybrid work schedules, and the benefits and disadvantages, it’s time to implement hybrid work into your organization. To adopt a hybrid work model, you need the right people, processes, and technology. Below are some hybrid work best practices for you to follow.

• Communicate with your employees. Communication is key! When you roll out a new onsite work policy, your decisions will affect everyone in your workforce. It’s important to keep them in the loop and ask for their input when rolling out hybrid work or making changes to your hybrid policy.
• Work with HR and IT. Working cross-functionally is important when adopting hybrid work to ensure your workplace technology is seamless and able to support everyone—no matter where they work.
• Create the right work environment. No more rigid or boring offices. Hybrid work means the office must be a place where employees want to work, so creating a dynamic workplace is important.
• Delight and connect remote and onsite employees. Hybrid work will see some folks work from home while others work from the office. Finding ways to connect and delight everyone is an important part of keeping employee happiness and engagement high.

Following the above hybrid work best practices is important for its success in your organization. Let’s now dive into a few things you should consider when moving to a hybrid work model.

Survey your employees and leaders to find out what they need

To build a hybrid model that works for your company, start by speaking with your workforce to learn about their needs. Asking employees and executives will offer valuable and different perspectives. Be sure to ask questions about the working setup each group would thrive in most, as well as how they use the office currently. By asking a range of people, you can create a work model that gets folks ready to embrace change and keeps them motivated to do their best work. Here are some questions to include in your survey.

• Would you choose to work onsite primarily to focus on your own or collaborate with your team?
• How many days per week do you anticipate wanting to work onsite?
• If you had access to an office space closer to home, would you prefer to use that instead of commuting to the office?

Build the infrastructure that's best for your organization

At its best, hybrid work will bridge the remote and onsite environments so employees can work together with ease. Investing in technology in the workplace , such as remote communication tools and video conferencing equipment, will help enable this. Decide whether you need new tools or if you can leverage existing ones in new ways. Establish company-wide communication best practices and encourage team leads to set clear expectations with their employees. For example, you may adopt an asynchronous style of communication to accommodate employees working in different time zones. Create office schedules to manage workplace traffic and create a productive environment for your employees. There are a number of ways to approach this. For example, your hybrid work model may consist of a hybrid at-will policy where employees choose which day(s) they come into the office. Or, you might choose a hybrid manager-scheduling policy where managers control schedules and select which day(s) their folks come into the office.

Invest in company culture

Company culture is the heart of your organization. It can be a massive competitive advantage—and a major contributor to the success of your hybrid work model. Be intentional about defining your company culture to support a hybrid or distributed workforce. It’s also important to create experiences for the hybrid workplace around your company’s core values. For example, if your organization values teamwork, you might arrange an in-person or virtual team-building activity. At Envoy, we use the Donut Slack integration to encourage employees to meet people on other teams for a virtual coffee chat or peer learning exchange.

Create a great workplace experience

Workplace experience is the number one ingredient to your hybrid work model actually working. While your employees may not come onsite every single day, it’s important to ensure that each day in the workplace is purposeful, productive, and seamless. The more people onsite, the better the experience is for those who are there to meet and collaborate in-person. Creating a great workplace experience requires a focus on three elements: space, technology, and people. Thinking about how each component works together will elevate your hybrid work model. For example, creating more purposeful spaces in your office will improve your workplace experience because employees have different areas to choose from. That might be quiet zones, meeting pods, collaboration rooms, or lounge areas. Supporting different types of people and work will help support your hybrid work model. If you need some tips on how to create a workplace people want to visit, check out our ultimate guide to improving the workplace experience.

Gather continuous feedback

As you continue to build a hybrid workplace that’s ideal for your company, remember to gather employee feedback. Be sure to provide more than one way for employees to share their thoughts. For example, you might have an “always-on” Slack channel dedicated to employee feedback. In addition to that, you might send out quarterly feedback surveys to your workforce. Collecting this feedback will help you iterate as you go and build a hybrid workplace that works for everyone. Check out our blog post for more ideas on how to get real, unfiltered employee feedback .

This ultimate guide has armed you with everything you need to know to implement hybrid work successfully in your organization. Now, it’s time to run over the hybrid work software that will power your work model and help transform your workplace. Here are four tools that will help uplevel your hybrid work game.

• Desk/room booking technology. Hot-desking and room-booking allows your employees to book spaces through their mobile app . Employees can book a desk for heads-down work or larger meeting spaces for collaborative work. 
• Workplace schedules. Sync your schedule with your coworkers and team to ensure you don’t miss each other in the office. With workplace schedules, you can easily see who’s coming in and when, as well as invite coworkers to join you for collaboration and onsite meetings.
• Office wayfinding. The literal map to hybrid work success! Office wayfinding uses a map of your office so your employees can search for coworkers, available desks, meeting rooms, and more. ‍
• Workplace analytics software . Get visibility on your foot traffic and space utilization, so you can continue to design a workplace that supports your employees’ best work.

The hybrid model is no longer an alternative style of work—it’s here to stay. But, like any work model, there are benefits and disadvantages. As workplace leaders, you must meet the needs of your workforce or risk losing your talent to employers that do. Use this guide to adopt hybrid working into your organization. Ready to dive deeper into maximizing your space in the era of hybrid work? Read our step-by-step guide to occupancy planning for your hybrid workforce. 

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

Amy is a content creator and storyteller at Envoy, where she helps workplace leaders build a workplace their people will love. Outside of work, you can usually find Amy exploring new places, planning her next trip, or enjoying a coffee and croissant in her favorite cafe.

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MLB The Show 24 Update 8 Fixes Derek Jeter Storyline Rewards

MLB The Show 24 Update 8 released today, with improvements to Storylines, Franchise, Online Head-To-Head, and much more. Furthermore, the latest update adds another set of City Connect uniforms, while fixing issues in Custom Leagues & Stadium Creator. Lastly, the new update also makes some miscellaneous changes to both the audio and presentation, among other things. Without further ado, let’s check out MLB The Show 24 Update 8.

MLB The Show 24 Update – Full List of Patch Notes

Xbox One and Xbox Series X|S: 1.0.0.81

Nintendo Switch: 1.08

Scheduled to deploy: May 9/4 AM PT

• Detroit Tigers City Connect uniform has been added.

ONLINE HEAD-TO-HEAD

• Fixed an issue where a few players would tip their pitches.
• Online stability improvements for 1v1 and Co-Op.
• Rule 5 eligible players on user-controlled team(s) will now be selected for Rule 5 Draft if not protected when setting a 40-man roster. Player cards will reflect Rule 5 draft eligibility.

STADIUM CREATOR:

• Fixed a bug that allowed incorrect placement of the batter’s eye on the field.
• Various bug fixes to Future City stadium props.

STORYLINES:

• Derek Jeter Storylines side missions will now grant the proper rewards.

CUSTOM LEAGUES:

• Fixed a bug that would cause an invalid roster error when attempting to randomize a winner.
• Team stats will now display correctly after completing a game.

MISCELLANEOUS:

• Fixed a bug that would prevent Jackie Robinson socks from changing after switching pant styles.
• Various audio and presentation bug fixes and adjustments.

DEVELOPER NOTES

• There are no gameplay or live content balance changes in this update.

Firstly, the new update fixed an issue in Derek Jeter Storylines side missions so that you now receive the proper reward. The Show 24 recently released new Derek Jeter Storylines content, but players weren’t receiving the correct rewards from completing the side missions. However, the issue now seems to be resolved, allowing you to earn the correct reward.

Furthermore, The Show 24 has added another set of City Connect Uniforms from Nike. The Detroit Tigers recently unveiled their new jerseys earlier this week, and they make their way into The Show 24 today. You can wear them, among various other City Connect Jerseys. And expect more City Connect Jerseys to arrive in the game as teams continue to unveil them.

Additionally, several other modes received bug fixes, like Stadium Creator , Online Head-To-Head, and Custom Leagues. These bug fixes and improvements should hopefully create a smoother experience, regardless of which platform you play on.

That wraps up everything you need to know about MLB The Show 24 Update 8 . While there are no developer notes for this update, it at least addressed issues that might’ve been hampering player experience.

For more gaming and MLB news, visit ClutchPoints. Furthermore, subscribe to our gaming newsletter for more weekly info.

Like ClutchPoints’ content? Be sure to follow us.

The post MLB The Show 24 Update 8 Fixes Derek Jeter Storyline Rewards appeared first on ClutchPoints .

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Army Football Show Off New Championship Rings After CIC Trophy Presentation

Joe londergan | may 7, 2024.

• Army West Point Black Knights

This week, the Army Black Knights football team were officially presented the Commander-In-Chief's Trophy by President Biden. The trophy is given annually to the service academy football program that wins the three-team series between Army, Navy, and Air Force.

As part of the celebration, West Point also revealed the design for the rings that Army players will receive to commemorate the win.

💍 2023 CIC 🏆 CHAMPS 💍 pic.twitter.com/23nEi3ErlA — Army Football (@ArmyWP_Football) May 7, 2024

RELATED: Southern Miss HC Will Hall Talks What Buffalo Bills Are Getting In Frank Gore Jr.

The rings will feature a plethora of details with nods to the accomplishments of Army's senior class, as well as other classes who claimed the CIC trophy for West Point. This includes the ten seasons that Army has won the CIC trophy outright along the outer sides of the ring. The six stars on one side also symbolize the wins of the Army senior class over Navy and Air Force over the last few years.

Army's 2023 win was the first time that the Black Knights won the trophy outright since 2020.

Army football will open up the 2024 season on August 30 when they host FCS foe Lehigh. The Black Knights will face Air Force on November 2 and Navy on December 14.

JOE LONDERGAN

Joe covers college sports from the Group of Five ranks and beyond. He has worked in the sports industry since 2008, earned a bachelor's degree from the University of Louisville, and a Master's degree from Seattle University.

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Use RTMP-In in Microsoft Teams

Enable RTMP-In for your Teams meeting to produce your meeting directly from an external hardware- or software-based encoder.  

To schedule a meeting with RTMP-In: 

Go to your Teams calendar and select + New meeting .

Enter your meeting details.

Turn on the RTMP-In toggle. 

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Note:  For help turning on RTMP-In for your meeting, contact your IT admin.

RTMP-In link and key

To see the RTMP-In link and key:   

Go to your Teams calendar and select your meeting. 

Under RTMP-In , you’ll see the Server Ingest URL and Stream key . 

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If the meeting has Manage what attendees see enabled from Meeting options , users can select their RTMP-In feed to Bring on stage . 

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