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How To Write a Handwritten Cover Letter in 9 Steps (Plus Tips)

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Related: How to Write a Cover Letter, Job Search Tips + Who’s Hiring?

Jenn, a career coach at Indeed, takes a deep dive into strategies for the job search, switching careers, and writing a standout cover letter.

Cover letters can offer helpful opportunities to tell prospective employers more about who you are as a candidate, what qualifications you have for a role and what excites you about a position. One way to help differentiate yourself from other job candidates is to write a handwritten letter. Learning how to write an effective cover letter by hand can help ensure you submit a letter employers appreciate. In this article, we explain why it’s important to write a handwritten cover letter, list steps you can take to complete one and offer tips for writing a cover letter by hand.

Why is writing a handwritten cover letter important?

Writing a handwritten cover letter can be a unique way to attract the attention of prospective employers and communicate your sincere interest in a position. Here are some reasons it’s important to write a handwritten cover letter:

It’s more personal

One reason handwritten cover letters are important is because they’re closer to a personal letter than a professionally typed application document. While this might not be appropriate for every position you apply for, writing a handwritten letter can help you connect with your reader more strongly. If you’re applying for a small business or a family-run organization, handwritten letters can help your communications feel more intentional and sincere.

It can help differentiate you from other candidates

Handwritten cover letters can be rare. With so many applications taking place online, many people type their cover letters for ease of sending. That’s why it’s a good idea to use a handwritten letter if you’re applying for a position in person, rather than submitting your application online. Hand delivering and handwriting your letter can make you a more memorable candidate. Your choice to go against convention might intrigue a prospective employer and encourage them to learn more about you.

It communicates more about your personality

The choice to submit a handwritten letter alone can reveal a lot about your personality. Handwriting can also be a personal detail many employers don’t see from the majority of their applicants. By handwriting your letter, you might be communicating that you’re old fashioned or that you sincerely care about the position.

Related:   Handwritten Interview Thank You Notes: Do’s and Don’ts

How to write a handwritten cover letter

If you’re interested in writing your cover letter by hand, here are some steps you can take:

1. Write a first draft

When writing a handwritten letter, it’s important to write a draft before copying your content into your final letter. On your draft, you can write notes, cross out misspelled words or reorganize your content. Without the convenience of a computer, it’s important you prepare everything you want to say before committing to your letter.

2. Include your contact information

At the top of the letter, on the left-hand side, write about how an employer can contact you. List your name, your phone number and email address. Most cover letter writers omit their physical address because they’re less common in modern cover letters, but you might choose to include one if it’s how you expect to receive a reply from an employer.

If you’re handwriting a letter because you don’t have access to email or a computer, consider visiting a public library so you can check your communications there. Many employers use email to communicate with candidates, so listing something you check regularly can be important for hearing about next steps.

3. Address your letter

To begin your letter, address your reader by name. You might have to do research on the organization to learn who’s in charge of the hiring process. Sometimes, you can find a hiring manager’s name on the job posting. For handwritten letters, it’s especially important to know who your reader is because of the personal nature of your letter.

4. Introduce yourself

Begin your letter by introducing who you are and why you’re writing. Reference the organization’s name and job title specifically. This can help clarify which role you’re interested in within a company.

5. Explain why you’re interested in the position

Conclude your first paragraph by explaining what interests you about the position. Explain why you’re excited about the opportunity and what you hope to gain from the role. You might have chosen to write a handwritten letter because you care a lot about the position. If this is the case, do your best to communicate your interest to the employer. Most employers like to see passionate and enthusiastic candidates and they might be more inclined to invite you in for an interview.

6. Talk about your value as a candidate

In your second paragraph, talk about your relevant skills and experience so employers can better understand your value as a candidate. You might explain past positions you’ve held, achievements you’ve accomplished or special skills you think they’d find helpful. Be sure to make this paragraph specific to the position. Reference their job posting or request for help specifically and help assure them you’re the best candidate for the role.

7. Thank your reader for their time

To conclude your letter, express your sincere gratitude to the employer for considering your application. Express an interest in learning more about the next steps of the hiring process and reiterate your enthusiasm for the position. Finish your letter by printing your name and adding your signature beneath it.

8. Review your writing

Look over your draft to ensure your writing is clear, concise and free from spelling or grammatical errors. This can be especially challenging with handwritten letters because you don’t have convenient access to spell checking extensions or applications. Take your time when reviewing your letter and look up the spelling of any words you’re not confident about including. You can also ask someone you trust to review your letter to ensure it’s easy to read.

9. Write your final draft

When you’re confident with your writing, rewrite your letter on a fresh sheet of paper. Take your time and use your best handwriting. If you have to cross out writing, start again with fresh paper. It’s important to present a letter that’s free of stains, major revisions or difficult-to-read writing.

Tips for writing a handwritten cover letter

Here are some additional tips that can help you maximize the success of your handwritten cover letter:

Use good handwriting

If you plan to write your own cover letter, ensure your handwriting is legible. Use your best handwriting for your cover letter and consider asking a friend if they can read your writing. Consider writing slightly larger than you’re used to. It’s important an employer can read your content so they understand your qualifications and enthusiasm for the position.

Consider the employer

Some employers might appreciate the gesture of a handwritten letter, but some may not. Consider the employer when deciding whether to type or write your letter. If they explicitly ask for online applications, it might be better to follow directions. If you’re applying to a locally owned shop or business, they might appreciate your handwritten letter more.

Hand deliver your letter

When delivering the documents of your application, make sure it’s easy to tell which documents go together. You could choose to mail your letter along with your other application documents, or you can deliver your letter in person. If you’re applying to a smaller business, it might be good to hand deliver your letter so you can introduce yourself and help employers know who you are.

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• Cover Letters

How to Write a Handwritten Cover Letter

Tips for Putting Pen to Paper and Writing an Effective Cover Letter

You might think that handwritten cover letters are a thing of the past, but that’s not always the case. Ninety-nine percent of the time, employers want to receive typed letters, but occasionally, they ask for a handwritten letter.

These examples of real-life job postings ask for precisely that:

• For immediate consideration, please fax a handwritten cover letter and resume.
• Submit resume and handwritten cover letter.
• Please submit a resume with a handwritten cover letter. As our required documentation is very detailed, your handwriting is very important to us.
• Please email or fax a handwritten cover letter and typed resume with Attn: Hiring Manager.

You might be asked to submit one because the job involves writing, and your handwriting needs to be legible. It’s also a way to check out your spelling and grammar.

Tips for Writing Handwritten Cover Letters

As you can see from the last example, if an employer is asking for something handwritten, your penmanship must be perfect. Handwriting can seem like a lost art in a time when almost everything is done on a computer, so take the time to get it right.

What You Need

You can write the cover letter on computer paper; that way, it will match your resume and will be easy to scan if that’s how you are going to send it. You could also opt for a higher quality stock paper to make a really good impression. Use black or blue ink and a quality pen. You may need access to a scanner and a fax machine.

Practice Your Penmanship

If your handwriting isn’t neat, practice writing by copying another document. Remember what you learned in elementary school, and practice a few times until your writing is clear and legible. Printing your letter is fine, especially if your cursive isn’t very readable.

Compose Your Letter

Keep your letter short and focused on why you are the best candidate for the job. Relate your experience to the employer’s requirements. The first paragraph of your letter should explain why you are writing; the second explains why you are qualified for the job, and the third thanks to the employer for considering you for the job. To be sure it's perfect, compose your letter on your computer, spell check, and check grammar, then print it and copy it.

Format the Letter

Be sure to format your cover letter as you would a typed letter, including your contact information and the contact information for the employer.

Write a Rough Draft

Write a rough draft of your letter so you can see how the spacing, paragraphs, and format look on the page.

Proofread Your Letter

The employer is evaluating more than your penmanship. They are going to be reading your letter for content and style, as well. Reread your letter one more time to make sure it flows before you write the final version.

Write the Final Version

Write the final version of your cover letter using a good quality pen. Leave room for your signature.

Sign the Letter

Sign your letter with your full name (first name, last name), and make sure your signature is legible, not a scribble. Even if you print your letter, your signature should be written in cursive.

Scan the Letter

With a handwritten letter, you are going to need to scan it to apply online or via email. If you have an iPad, you may be able to use an app to scan your document. If you don't have a scanner or an iPad, check with office supply and shipping stores like FedEx Office Stores, UPS Stores, Staples, etc. You should be able to scan it for a nominal fee. You can save the scanned document as a PDF file on a flash drive or email it to yourself.

Mail, Fax, Email or Upload With Your Resume to Apply

Employer requirements vary, so follow the instructions in the job posting to apply. Know how to correctly mail a resume and cover letter . If you’re emailing your application, make sure to attach your application materials to an email message . If you don’t have a fax machine, you can use an internet fax service to send. 

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Career expert: How to write a cover letter that will actually get you noticed

Cover letters can feel like a time-consuming and pointless part of the job hunting process . However, most hiring managers still see them as crucial when assessing applicants. A whopping 83% of recruiters, hiring managers, and HR staff call cover letters important parts of their hiring decisions, according to a ResumeLab survey of 200 "HR Pros."

"I regularly hear from people who started getting a lot more interviews after they revamped their cover letters," Alison Green, of the popular work advice column Ask a Manager, tells Grow.

If you're not hearing back in response to your job applications, Green says it might be because you're making a crucial mistake: "The most common thing people do with their cover letters is just summarize their resumes," she says. "That's a huge waste! You're already submitting your resume; you don't need to summarize it again." 

Here's how to write a cover letter that will actually get you noticed:

Don't rehash your resume; show 'why you'd excel at the job'

For most jobs you're applying to, it is likely that other candidates will have similar resumes to yours. That's why summarizing your resume isn't just redundant — it's also not an effective use of your cover letter.

More from Grow: 10 high-demand jobs this summer: Several pay over $60,000 a year How to help small businesses during the coronavirus pandemic 4 highly coveted soft skills employers want to see on your resume

"Your resume is the most important since it explains what you've actually achieved and what your work experience has been," Green says. "But when you're up against a sea of other candidates with similar work histories and qualifications, a cover letter can be crucial in explaining why you'd excel at the job."

A thoughtful and specific cover letter also shows you aren't simply applying to dozens of jobs at once, says Rhiannon Staples, HR expert and chief marketing officer at Hibob . "If nothing else, a well-crafted and tailored cover letter shows that you aren't canvassing job boards with your resume, but rather you have a distinct connection and interest in the company and job you're applying to," she says. 

How to make a cover letter personal 

A cover letter is a place to explain the reasons you are well-suited for this particular  job  in a way that might not be clear from your resume. It gives you a chance to connect the dots and fill in the blanks in order to best tell your story.

"For example, if you're applying for a job that requires being highly organized and you obsessively track your household finances in a neurotically detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you'd bring to the job," Green says. 

I regularly hear from people who started getting a lot more interviews after they revamped their cover letters. Alison Green Founder of Ask a Manager

Think about what your resume doesn't say  that you think is relevant and important for the hiring manager to know. That is what you should put in your cover letter.

Remember, though, cover letters don't need to be a huge time-suck: Once you have the basic content set, Green says, "you shouldn't need to spend an hour on it each time." The bulk of it can remain the same from application to application while you customize the introduction and conclusion. 

By keeping your cover letter short but making it personal and impactful, you'll start catching the eye of more hiring managers.

The article "Job Hunting? Don't Make This Common Cover Letter Mistake" originally appeared on Grow+Acorns.

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Career Advice for Job Seekers

How to write a standout cover letter

When applying for jobs, cover letters are an easy way to set yourself apart from the crowd and help you move on to the next round of consideration. This doesn’t mean, however, that you should write your cover letter in the same way everyone else does it.

To stand out, you need to give employers something that they can’t find in everyone else’s application —and that means putting together a cover letter that’s tailored to the specific position you’re applying for.

Take a look at this article on how to write a standout cover letter and get started creating your own letter today!

The importance of a cover letter

When looking for jobs, first impressions matter. And sure enough, a professional resume builder can help you create a resume that leaves a lasting impression. But a compelling and well-crafted cover letter will take your application to the next level, giving you an edge against the tough competition. That is why recruiters suggest that, in your cover letter, immediately highlight your strengths and sell yourself. This will grab the reader’s attention and increase the chances of moving to the next round.

While it is true that cover letters aren’t always required, they are still an essential part of the job application process. In today’s job market, a great cover letter is more important than ever. It is your first chance to make a good impression on a potential employer – so it’s worth taking the time to make sure it’s perfect.

7 Main parts of a standout cover letter

Cover letters may have different content, but they all need to have some important elements to serve their purpose. Ideally, they must follow a certain format to keep information organized and easy to identify by employers.

Below are seven sections that cover letters should have to meet employer expectations:

All cover letters have a header that includes your contact details. Applicants usually follow the same header for cover letters to ensure consistency. Regardless of the format, it must include your name, phone number, address, and email address. You may also include links to your social media profiles or portfolio that contain information relevant to the position you are applying for.

2. Greeting

This is the first part of the cover letter that allows you to stand out from other applicants. So, if possible, research the name of the hiring manager to show them that you are serious about your application and that you have put thought and effort into it. You can easily find this information within the job post or on the company website.

3. Introduction

This is the first paragraph of your cover letter. It should contain basic information about yourself and why you want to apply for the role. Mention the job title you are interested in and give an overview of why you are best for the position. You can also mention where you found out about the job posting and why you decided to apply.

4. Qualifications

In this part, you can highlight your work history, skills, and qualifications. This gives the employers an idea of how you can be beneficial to the team. Give some relevant details from your resume, and emphasize your job experience. You can even include stories about relevant scenarios or projects that demonstrate your skills.

5. Goals and values

Here, you may show that you have understood the company’s mission and demonstrate how your goals are aligned with theirs. Share that you aren’t just perfect for the job, but you can also blend in with the team, bringing a positive vibe to the entire workplace.

6. Call to action

This paragraph summarizes your interests and skills. It should also suggest the next steps on how to proceed with your application. Don’t forget to thank the hiring manager for reviewing your application.

7. Signature

Finally, end your cover letter with a professional closing sentence and your signature. Some appropriate phrases to include are best regards, respectfully, with thanks, and sincerely.

Top qualities and skills to include in your cover letter

No matter what industry you’re trying to break into, it helps to have all your bases covered when it comes to your cover letter. The cover letter is one of the most important parts of your job application, as it’s the first thing hiring managers will see in your application package and the only part that’s guaranteed to get a read. Including these qualities and skills in your cover letter will help make sure you stand out from the competition:

1. Leadership

When it comes to qualities and skills to include in your cover letter, leadership is always a great choice. Employers love seeing that you have the ability to take charge and motivate others. To show that you have leadership skills, discuss a time when you led a team or took on a leadership role. Give specific examples of what you did and how your actions made an impact.

2. Time management

If you want to get ahead in today’s business world, time management is essential. No matter what job you have, being able to manage your time well will make you more productive, efficient, and successful. To be a strong candidate for any position, you should mention that you are great at prioritizing tasks and working efficiently to meet deadlines.

3. Teamwork

Whatever industry you’re in or what job you’re applying for, teamwork is always an important skill to highlight in your cover letter. Being a team player shows that you can work well with others and that you’re not afraid to take on new challenges. It also helps when it comes time to working out problems together as a group.

4. Communication

Strong communication skills are essential for any job but especially important for a customer service role. You’ll need to be able to communicate clearly and effectively with customers, answering their questions and addressing their concerns. Good communication skills also come in handy when you are faced with difficult situations. You’ll need to be able to stay calm and professional when things get heated and clearly explain the situation to the customer.

5. Flexibility

One of the most important qualities employers look for in a candidate is flexibility. Being able to adapt to change and handle unexpected challenges is a critical skill in today’s ever-changing workplace. Describe how you have adapted to changing circumstances at work, including changes in workflow, team members, deadlines, or instructions from management. Here are some questions to guide you in showing that you are a flexible team member:

• Have an internship that required you to wear many hats? Talk about what skills you gained through this experience (think creativity, problem-solving, time management).
• Did you take on projects that required new skills? Did these projects allow you to expand your knowledge of an industry or topic?

6. Initiative

One of the most important qualities to highlight in your cover letter is initiative. Hiring managers want to see that you’re the type of person who takes the initiative and doesn’t wait for someone else to tell you what to do.

Here are a few examples of how you can show initiative:

• Volunteering on an office project,
• Arranging a company dinner,
• Proposing ideas at meetings,
• Organizing conferences, or
• Managing projects independently.

Honesty begins when you’re writing a cover letter. It’s important to be honest about your qualifications and skills. After all, you’re trying to convince a potential employer that you’re the best person for the job.

Honesty shows that you’re confident in your abilities and that you have nothing to hide. Plus, it’ll help build trust between you and your potential employer. After all, if you were dishonest in your resume or if you lied during an interview, what’s stopping them from catching on?

It may seem like honesty is a natural part of any profession, but not many people practice it. Don’t be afraid to list every quality and skill that makes you perfect for the position!

Common mistakes when writing a cover letter

One of the most important pieces of your job application is your cover letter. It’s your chance to make a lasting first impression and convince the hiring manager that you’re the right person for the job. But writing a great cover letter isn’t always easy.

To help you get started, here are some tips on how to avoid common mistakes:

Depending on the job you are applying for, being too formal can make or break your application. For instance, if you are writing a cover letter for a renowned firm, then formality is of the essence. But if it is a creative agency you are going for, it may be worth trying to take an informal approach.

Too informal

On the contrary, being too informal can also be perilous. Being too casual or personal may give the recruiters a message that you are not serious about your application. Of course, a conversational tone is ideal, but if you choose to go this way, be sure that you stay professional in some aspects.

Using a template

Using a cover letter template can be efficient and quick. It also allows you to apply to different jobs quickly. But using a template cover letter may suggest laziness or imply that you are not giving effort for that role.

Talking a lot

Unless what you are talking about is necessary for the role you are applying for, there are things that you just have to leave out. Recruiters are often in a hurry, and they want to get an overview of who you are. Yes, it is good to include interests or hobbies. But if you feel they won’t get you the job, just skip them.

Nobody likes people who keep on bragging, not even hiring managers. And the challenge with writing a cover letter is that you need to sell yourself and show off what you can do to land your dream job. However, there is a fine line between confidence and bragging. If you are confident in your HTML skills, simply say you know HTML. As much as possible, avoid making claims that you are an expert in Java or that you have unparalleled leadership skills.

Writing an essay

Keep it short and sweet; they don’t need your life story. Also, avoid phrases like I’m desperate to work with you! and You can count on me.

Not proofreading

Proofread, proofread, proofread! Spelling errors and typos can cost you an interview.

7 Tips to consider to create a cover letter that will land you your dream job

When you’re applying for a new job, your cover letter is your chance to make a great first impression. Here are some tips on how to write a cover letter that will get you noticed.

• Start by introducing yourself and briefly mentioning what you are currently doing, the company or organization you work for, and any other pertinent information.
• Think about what type of position you’re applying for and tailor your cover letter accordingly. If you’re applying for an administrative assistant position, then mention in your cover letter that you have experience with administrative tasks like answering phones and booking flights. If the company needs someone who can work weekends, mention in your cover letter that you have availability during those times and can come in early or stay late if needed to work around the office schedule.
• Share something specific about the position and explain why it interests you.
• Outline your most relevant skills and qualifications in bullet points.
• Be enthusiastic about the company and role—again, be specific about why this particular opportunity interests you more than others out there right now.
• Include a paragraph detailing what makes you unique as an applicant: Maybe it’s because of your excellent communication skills, or maybe it’s because of the customer service training courses that you have taken in the past.
• Customize your application materials to each company: The hiring manager doesn’t know who else might be applying for this position, so they need information about why they should hire YOU specifically. Include what makes YOU stand out from other candidates and why they should invest their time into interviewing YOU as opposed to just anyone else who applied.

A well-written cover letter can be the difference between landing an interview and getting your resume tossed in the trash. Your cover letter should not only showcase your strengths, but it should also explain why you are the right fit for the job and why you deserve to be invited to an interview.

A cover letter accompanies your professional resume when you apply for jobs, so it’s essential that you include only the best information about yourself and your work history in order to snag an interview. However, there are some common mistakes that job seekers make when writing their cover letters, and if you’re making them too, then you’re missing out on opportunities to get the job offer you want. Also, you have to ensure that you include some important qualities and skills in your cover letter to increase your chances of getting called back.

–Dahlia Keen is a certified professional resume writer with over 20 years of experience in the field. Dahlia specializes in career coaching, job search assistance, and professional resume writing. Dahlia is a regular contributor to Resumekit.com , a site dedicated to helping job seekers build an attractive resume.

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What’s a cover letter?

What does a cover letter include, 3 cover letter samples to make your own, 3 more tips for a winning cover letter, letter for success.

You studied the job application, polished your resume, and are ready to hit “send.” But before you do, you need to craft a cover letter to support your candidacy. 

A hiring manager’s job is to quickly gauge whether you have the know-how to fit the roles and responsibilities of a job. And they also want to know if you possess soft skills that bring value to company culture and the business as a whole. Every document you send to a potential employer should prove you’re the best person for the job. 

Your resume or CV showcases your professional development based on skills and work experience. But the best resumes are concise, with bullet points that lead the reader to the most important information. You often don’t have enough space to truly express your value.

A good cover letter is an opportunity to highlight your experience and display your workplace personality . It gives a hiring manager a taste of what it’ll be like to work with you — and going the extra mile shows you’re genuinely interested in the job description.

To help you write a successful application for your dream job, here’s information around cover letters plus three cover letter examples to adapt to your needs. 

A professional cover letter is a document you submit to a hiring manager or recruiter with your application. It’s a persuasive letter that dives deeper into your skills and experience. 

But an effective cover letter should do more than just copy and paste the content of your resume. It describes how you’ll use those skills on the job. You can highlight your most relevant personal achievements and speak directly about the value proposition you’ll bring to the company.

Think of your cover letter like a movie trailer. It should make an engaging first impression , tell an exciting story , and entice the hiring manager to learn more about you. 

Many people dread writing cover letters . They take time to compose, and you never know if hiring managers will actually take the time to read them. But submitting one at all shows the company that you’re serious about earning a position , proving you’re a high-quality applicant who cares about the job.

Most professional emails and letters follow the same format, with a clear introduction, body, and conclusion. Typically, a cover letter is between 250 and 400 words and fits onto one page. 

You can send a cover letter in three ways: as an email attachment, in the body of an email, or as part of an online application. Pay careful attention to the instructions in the job posting .

Some companies may prefer a specific file attachment for easy internal sharing, and sending the right format tells the hiring manager you have an eye for detail and take direction. 

Here’s an example of what you’ll find in a basic cover letter template:

Header with contact information: Let your reader know who you are, with your full name and professional email address at the top of the page. You may include additional information like a personal website or LinkedIn profile , location, and contact information like a phone number. 

Opening paragraph: Begin with a professional salutation . Research the company and try to find the hiring manager or recruiter's name to demonstrate professionalism and due diligence. Your opening paragraph should be a quick show of gratitude that thanks them for their time and consideration. 

Body: Your second and third paragraphs should tell an engaging story introducing you as a person and an employee.

This might include a relevant anecdote about why you’re interested in the company and a personal achievement that connects the role to your professional development goals .

Always tie in skills and keywords from the job posting, and consider researching the company’s core values and wrapping them into the text. 

The closing sale: Your final paragraph should reiterate your main selling points, demonstrate your enthusiasm for the job, and thank the person for their consideration. Conclude with an appropriate email sign-off . 

Professional communication should be short and to the point, whether you’re writing an out-of-office message , letter of interest , or promotion announcement . Developing a cover letter format that self-promotes your best qualities without losing your reader’s attention requires careful, purposeful writing. 

To write your own, here are three examples to edit based on your needs and the new job's requirements:

1. Simple cover letter template for an entry-level job

This basic application letter tells a hiring manager or recruiter what they need to know about your potential, even without years of experience.

It shows off important soft skills like enthusiasm, initiative , and goal-setting that provide insights into the type of worker you are. This cover letter also highlights necessary information and your unique value proposition. 

[your name]

[email address]

Dear [hiring manager’s name], 

I hope this letter finds you well. Thank you for considering me for the [position] at [company name]. As a recent college graduate with a [degree title], I’m eager and excited to enter the workforce. 

I’m a creative and innovative person who excels in [type of work]. When deciding what major to choose, I found that [topic] was a career path that allowed me to nurture my natural critical thinking abilities and find out-of-the-box solutions.

At school, I balanced my coursework between [subject], [subject], and [subject], whic h helped grow my passion for [industry]. That led me to find [company name], an organization I really admire for its [attributes and company goals].

While wrapping up my degree, I completed an internship at [company name] as part of [department]. The experience tested my understanding of [topic] with real-life scenarios and proved that I excel equally in independent research and fast-paced, collaborative environments.

It cemented my motivation to continue to push my career in this direction, and I hope to continue my work with your team.

Thank you again for taking the time to read my application. I hope to have the opportunity to interview and discuss more about the job, along with how I can contribute to [company name]’s goals. I have attached my resume and am happy to provide you with professional references . 

Sincerely, 

[LinkedIn profile URL]

2. Creative cover letter template for an internal promotion

A great cover letter grabs a hiring manager's attention like a gripping story, and this is especially true when you’re already passionate about the company you work for.

This cover letter provides an emotional hook and supports itself with specific examples that promote the right experience level, attitude, and know-how for an internal promotion .

Thank you for the opportunity to apply for the [job title] opening. Having dedicated the past [number] years to working on [previous team], I feel deeply connected to [company name]’s mission and culture.

I’m ready to take the expertise I’ve learned in my current [title] role to contribute to the success of the business in new ways while also pushing my own career growth forward.

If you’re unfamiliar with my work, last summer, I supported [project] and used my [skills] to bring it to fruition. Building a [type of project] from the ground up and working strategically across [fields] was an eye-opening and formative new experience, and it taught me [more specific skills].

I’m proud to say we [achievements with metrics], and I know I can bring that expertise to [new position],

While I have enjoyed the challenge of [previous title], that experience taught me that I excel with [skills], which I know I can apply to [new title]. I'm ready to translate my knowledge of [topic] to a more wide-reaching role handling [new responsibilities].

The creativity , collaboration, and flexibility I’ve shown in my current role show that I’m up for the next challenge. 

Thank you again for inviting me to apply. I look forward to this opportunity to continue pushing our company toward success. 

3. Best cover letter template for a freelancer or contractor

For a contract or freelance job, a hiring manager wants to know that you’re thoughtful, competent, and independent enough to finish your work on time without too much guidance.

Similar to a letter of intent , researching the company and drawing parallels to your skills and experience will capture the hiring manager’s attention.

I hope you’re doing well. I’m excited to apply for the [contract role] you’ve posted. 

With [number] years of experience working independently for a wide range of companies, including startups, small businesses, and national brands, I have a proven ability to adapt my skills to any business model and complete [type of work] that meets your goals. 

Throughout my career, I’ve always prioritized working with companies that emphasize impact beyond their bottom line. Your commitment to [company values] speak directly to the values guiding my work.

I’m confident we can develop the solutions you’re looking for [cite goal listed in the job post, like increasing market share] while respecting the ethos of our work philosophies.

As a [job title or topic], I’ve worked with nearly [number] brands and continue to regularly consult with [number]. My approach is [describe work ethos]. I value quality over quantity. Building trust and long-term relationships while contributing truly valuable work is what matters most. 

I’m fluent in [skill], stay on top of emerging AI technologies, and thrive on [skill/topic]. My top concern is always making the right recommendation for the client, not the market.

I pride myself on my adaptability and ability to tease out the best strategy for my clients. Over the past year, my work has contributed to over [number] in net profits for clients of a similar size to your own. 

I’m eager to hear more about your long-term objectives and bring my expertise to your mission. 

Best regards,

[professional website URL]

Remember that a cover letter is specific to the job and to your experience, and even putting in just five extra minutes of effort can show a potential employer you care. Here are some extra tips to make sure your application is perfect:

Prepare ahead of time: There’s no such thing as a one-size-fits-all application. The perfect resume is specific to the job search, responsibilities, and company you’re applying to — and the same goes for your cover letter.

Read the job post thoroughly for keywords and use them to guide your writing. Incorporating company language into your own will show that you fit the team. 

Double-check your work: Misspellings, grammar mistakes, and inconsistent formatting can ruin your chances of getting an interview . Small or consistent errors insinuate that you lack effort and care.

Ask a colleague to give it a read-through to make sure you're effectively representing yourself. Likewise, run your final draft through a grammar app to ensure punctuation, spelling, and sentence structure are perfect. 

Use a cover letter builder: If you’re drawing a blank on the best cover letter design or can’t find the right words, lean on available online tools. You can use a professional cover letter template on a resume builder site to guide you and ensure you check off all the right boxes for a hiring manager. 

While your resume highlights your skills in a structured format, the cover letter gives you more freedom to showcase your positive personality traits , celebrate your achievements, and impress a potential employer. While not every job will require a cover letter, it’s never a bad idea to go the extra mile to make a case for yourself as the best candidate. 

Now that you have several cover letter examples, it’s time to get writing. Research the company, study the role, and draw the right parallels between its needs and your abilities. It could be just the motivation for a hiring manager to give your resume a little extra attention — and for you to land your next job. 

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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Step-by-Step Guide: How to Write a Cover Letter Effectively

Table of Contents

A well-crafted cover letter can make the difference between your application being overlooked or catching the attention of the hiring manager.

In this post, we'll discuss the importance of a cover letter in the job application process and how to create one that stands out using research, formatting tips, and AI technology. We'll guide you through researching the company you’re applying to, formatting your cover letter correctly, and leveraging AI technology for assistance.

You’ll also learn how to craft a strong opening that grabs attention, highlight your value proposition effectively, and close your cover letter with impact. By mastering these elements of writing a good cover letter, you're setting yourself up for success in any future job applications.

What is a Cover Letter and Why Should You Write One

A cover letter is a crucial part of your job application package. A cover letter is your opportunity to create a lasting impact on potential employers and stand out from the competition. Essentially, it's a one-page document that provides details about your qualifications, experiences, and skills relevant to the position you're applying for. It complements your resume by providing context and showcasing how your professional background aligns with the company's needs.

The Purpose:

The main purpose of writing a cover letter is to introduce yourself to hiring managers in a memorable, personal way during their job application process. It's not just a formality or courtesy - it's an opportunity to show why you're not only interested in the role but also uniquely qualified for it.

Your ultimate goal when crafting this document should be convincing hiring managers that they need to meet you personally through interviews or further discussions about the position. In today's competitive job market, where recruiters review countless applications daily, standing out matters.

A well-crafted cover letter can be a powerful job-search tool. It allows you to tell your unique personal and professional story. Your resume lists down facts while your cover letter narrates "your story" persuasively enough for hiring managers wanting more - like inviting you for an interview.

Beyond its storytelling capabilities, writing such letters have other benefits too:

• Another Chance to Sell Yourself: You get another chance at selling yourself beyond just listing down hard facts (like in resumes).
• Explain Career Gaps: You can explain any gaps or anomalies in career history which might otherwise raise eyebrows during the recruitment process.
• Show Initiative: Your commitment towards customizing each application shows initiative - something all employers appreciate.

Mastering the art of writing cover letters could mean the difference between getting your foot in the door versus being passed over entirely. So, take the time to craft a compelling cover letter that showcases your unique skills and experiences. Good luck.

Research the Company

Securing your dream job requires understanding the company you're applying to. This knowledge helps tailor your cover letter and shows a genuine interest in the organization and its mission.

Understand Their Culture

Delve into the company's corporate culture. What are their values? How do they treat employees? Check out their website or reviews on sites like Glassdoor to get started.

Know Their Products/Services

Familiarize yourself with what they offer - be it products or services. This understanding helps align your skills and experiences with their needs more effectively.

Identify Key Personnel

Identify key personnel such as hiring managers or department heads who might read your application. LinkedIn can be a great tool for discovering key personnel, including those in charge of hiring or leading departments who may review your application.

Digging Deeper: The Industry & Competitors

Having a broader perspective of the company's industry and competitors can further enhance your cover letter's relevance and impact.

The Importance of Tailoring Your Cover Letter

• Showcase Relevance: By referencing specific aspects of the company in your cover letter, you demonstrate how relevant and applicable your skills are for them specifically.
• Demonstrate Interest: Taking time to learn about a potential employer before writing a cover letter shows that you're genuinely interested in working there - not just looking for any job.
• Create Connection: Knowledge about an organization's goals allows you to connect personally with those objectives - demonstrating enthusiasm beyond mere employment.
• Promote Confidence: Your comprehensive understanding boosts confidence both ways - you'll feel more prepared while employers see someone who has done their homework.

Format Your Cover Letter

First impressions are everything, and your cover letter is no exception. It's crucial to format it professionally and make it easy for hiring managers to read and understand.

Choosing the Right Font

Stick with classic fonts like Arial, Times New Roman, or Calibri at a size between 10-12 points. Avoid using overly decorative or hard-to-read fonts.

Margins and Spacing

Keep margins around one inch on all sides of the page and avoid cramming too much text onto the page. Use spacing effectively - single line space within paragraphs and double line spaces between them can make your cover letter more readable.

Contact Information Placement

Position your contact particulars at the head of the record, including your moniker, address (optional), phone number, email address and LinkedIn profile connection (if pertinent).

A Sample Layout:

• Your Address
• Your Phone Number
• Your Email Address
• Your LinkedIn Profile Link
• If you're sending an electronic copy via email or uploading it online as part of an application process, consider saving it as a PDF file to preserve its formatting across different devices.

Proper formatting allows recruiters to quickly scan through key sections of your cover letter - who you are, why you're interested in their company specifically, what value proposition you bring along with examples backing up those claims if possible, and finally ending with a call-to-action encouraging further discussion about potential fitment for the role under consideration.

Utilize AI Technology

In this era of digitization, AI has had a major impact on various sectors, including job seeking. When it comes to drafting an effective cover letter quickly and efficiently, leveraging AI technology can be a great help.

The Role of AI in Writing Cover Letters

AI-powered tools like Ramped are designed to optimize your cover letter based on the job description provided by the employer. These platforms analyze keywords and phrases from the job listing and suggest ways you can tailor your cover letter accordingly.

Beyond Keyword Optimization: The Power of AI Tools

Aside from keyword optimization, some advanced AI tools also offer features such as tone analysis, grammar correction, and sentence structure improvement suggestions. These features can significantly enhance the quality of your cover letter.

Making Your Job Application Stand Out with AI

By using these technologies effectively, you not only ensure that your application is tailored for each specific role but also increase its visibility among recruiters who use similar technologies for candidate screening. This means that by using an AI tool, you're essentially speaking their language.

Tips For Using AI In Your Job Search

• Familiarize yourself: Spend time understanding how these tools work before incorporating them into your job search strategy.
• Select wisely: Choose an appropriate tool depending on what aspect of writing needs more attention - whether it's optimizing keywords or improving grammar and tone.
• Analyze results: Use feedback given by these platforms to improve subsequent versions of your cover letters until they're near perfect. Remember - practice makes perfect.

Remember that while technology offers valuable assistance in crafting a compelling narrative about why you're suitable for a particular role, ultimately it's up to you to bring authenticity and a personal touch to make a real connection with potential employers.

Tips for a Strong Cover Letter Opening

Make a great first impression with your cover letter, as it's an opportunity to showcase your best qualities. Here are five tips for crafting a strong opening:

1. Introduce Yourself Clearly

Start with a clear introduction that includes your name and professional status. For example: "I'm a seasoned marketing specialist with over 5 years of experience."

2. Mention the Job Title

I'm eager to submit my application for the specified role of [Job Title] at [Company Name]. For example: "I'm excited to apply for the [Job Title] position at [Company Name]."

3. Express Enthusiasm

Show your passion for the job opportunity by expressing genuine enthusiasm. For example: "I'm thrilled at the prospect of joining such a dynamic team."

4. Be Authentic

Avoid cliches and be authentic in your language. For example: "As a long-time admirer of [Company Name], I was excited to see an opening for the [Job Title] position."

5. Keep it Brief

Remember, less is more. Aim for 1-2 punchy sentences per point above - don't ramble.

By following these tips, you'll be well on your way to crafting a strong cover letter opening that captures the attention of potential employers. Good luck.

Highlight Your Value Proposition

Standing out in the job market is crucial. Highlighting your unique value proposition in your cover letter is one way to do this. Explain how your skills, experience, and qualifications can benefit the company in specific ways.

Identify Your Unique Skills

With my skills, experience and qualifications, I stand out from other candidates due to my unique abilities that can add value to the company. Make a list of these distinguishing factors to use as talking points in your cover letter.

Show How You Can Add Value

Show how your attributes will add value to the company. Demonstrate how they have benefited previous employers or projects with concrete examples.

Tailor Your Message To The Company's Needs

Your value proposition should be tailored specifically towards each individual company and position for which you're applying. Hiring managers will see that you understand their needs and goals.

Avoid Generic Statements

Avoid generic statements like "I'm a hard worker" or "I'm highly motivated." Provide evidence-based claims such as: "In my previous role at XYZ Corporation I increased sales by 20% within six months."

Demonstrate Future Potential

Highlight potential future contributions too. Explain how leveraging past successes could translate into future achievements at their organization.

Remember - showing rather than telling goes a long way when crafting an effective cover letter.

Close Your Cover Letter Like a Pro

Don't let your cover letter fizzle out at the end. Finish strong with a closing paragraph that leaves a lasting impression and prompts action from the reader.

Show Your Enthusiasm

Convey genuine excitement for the job you're applying for. "Eagerly anticipating the opportunity to be part of the team and assist in achieving objectives." For example, "I'm thrilled at the prospect of bringing my unique skills to [Company Name]."

Remind Them of Your Value

Summarize your key selling points to remind them why you're the perfect fit for the job. Check out this article for tips on crafting a strong value proposition.

Create a Compelling Call-to-Action

Encourage employers or recruiters to take the next step by suggesting a specific action. For example, "I look forward to discussing how I can contribute to [Company Name] in person." Remember to maintain professionalism, show confidence, and suggest next steps.

Here's an Example of a Strong Closing Paragraph:

• Enthusiasm: "I'm excited to join [Company Name] and help achieve its mission of [insert mission here]."
• Value: "My experience in [relevant skill] and passion for [relevant industry] make me the ideal candidate for this position."
• Call-to-Action: "I'd love to discuss how I can contribute to [Company Name] further. Please feel free to contact me to schedule an interview."

Remember, writing effective cover letters takes practice. But once you master the art, they become invaluable tools in your job hunting arsenal.

Cover letters are a must-have when applying for jobs, so make sure to research the company and use AI technology to stand out from the crowd.

Start strong by highlighting your value proposition and show potential employers why you're the perfect fit for the job.

Remember to close your cover letter with confidence and gratitude for their consideration, and good luck on your job search!

Things You Need While Searching for a Job

Once you are armed with the knowledge about what kind of job will make you happy, there are core things to get lined up for a job search. Let's look at a few.

What to Look for in a Job

Fun fact, most people will have about 12 different jobs in their working lifetime. This goes to show that finding a job that you love enough to hang onto takes some forethought and possibly a bit of trial and error. Just the same, you can make some plans in advance, helping you land in a position that leaves you perfectly content. Check out a few things to look for when looking for that perfect job.

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9th -  12th  , human resources management, searching and applying for a job, 12.2k plays, professional development  , what is a resume, 7th -  8th  .

Unit 2: Search and Apply for Jobs

9th - 12th grade, professional development.

13 questions

Introducing new   Paper mode

No student devices needed.   Know more

How can you ensure your application is accurate and complete?

Leave fields blank if you don't know the answer.

Click submit and cross your fingers.

Complete all fields and use N/A for fields that do not apply to you.

Apply to multiple jobs at the same time without adjusting your resume and cover letter.

What is a difference between a cover letter and an introduction statement?

A cover letter is typically submitted with a resume. An introduction statement is used with online applications.

You only need to use formal language in an introduction statement.

A cover letter is much shorter than an introduction statement.

Introduction statement are more detailed than cover letters.

Which of the following is TRUE about cover letters?

You should always tailor your cover letter for the specific job.

One or two grammatical errors in the cover letter are acceptable.

Neat, handwritten cover letters show initiative to the hiring manager.

If you have a professional cover letter, you can use it for every job.

What information should you include as part of an introduction paragraph in a cover letter?

Your specific interest in the job and company

That you are looking forward to hearing from the employer

Your qualifications for the job

Specific dates you worked for other employers

Which of the following should you do before searching for a job?

Determine job criteria

Line up references

Create a resume

All of the above

Which are sources to look for job openings?

Job-search websites, social media, and school

Texting your friends and search for "make money fast"

Employer websites and flyers at the park

Professional organizations and replying to unsolicited job offers

What is a good way to organize your job search?

Apply to one job at a time so it's easy to remember.

Get help by telling your friends where you applied.

Memorize all the places where you applied.

Use a tool to track which jobs you applied to and where you are in the process.

Why is it a good idea to always check with your school when searching for a job?

Schools have insider information on hiring.

Your school can tell you how much you should get paid for a particular posting.

Your school may have job postings from employers interested in hiring students.

Your school can easily track whether you a looking for a job.

What is the main purpose of a cover letter?

To introduce yourself and summarize your background, qualifications, and interest in a job.

To set up dates and times for interviews or introduction calls with the employer.

To introduce yourself and explain your start date and planned vacation for the year.

To set up an interview and give employers your contact information.

You send follow-up emails after you apply for a job. What should a follow-up email do?

Include a copy of your resume.

Explain how bad your current job is.

Ask about pay and benefits.

Confirm your interest.

You found one job opening that looks very interesting. Before applying for the job, what should you do?

Eliminate the job opening.

Research the organization.

Ask a trusted friend about it.

Quickly apply for the job.

Opportunity cost is _____________ when faced with several options.

the loss experienced from an option not chosen

the best and cheapest option

evaluating the price one pays for each option

comparing the benefit of each option

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Continue with email

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