application letter for a grade 1 place

Sample Application Letter for School Admission for Child

In this guide, I’ll walk you through a step-by-step process, share a customizable template, and offer personal tips from my experience to help you create an effective application letter.

Key Takeaways Understanding the Purpose : Grasp the significance of the application letter in the school admission process. Personalizing the Content : Learn how to tailor the letter to highlight your child’s unique attributes and potential contributions to the school. Structuring the Letter : A step-by-step guide on the components of the letter. Template Usage : Access to a customizable template to simplify your writing process. Expert Tips : Benefit from insights and tips based on real-life experiences in writing successful application letters.

Understanding the Purpose of the Application Letter

The application letter is your opportunity to present your child in a way that goes beyond grades and certificates. It’s about telling a story, your child’s story, and how it aligns with the values and ethos of the prospective school.

Personal Insights

In my experience, schools are looking for students who will not only benefit from but also contribute to the school’s environment. Hence, understanding the school’s values and ethos is crucial before you start writing.

Step-by-Step Guide to Writing the Letter

Step 1: research the school.

Before you start writing, research the school. Understand its values, what it stands for, and what it seeks in its students. This information will be the foundation of your letter.

Step 2: Start with a Strong Opening

Begin with a compelling introduction that captures the essence of your child’s personality or a significant achievement that aligns with the school’s values.

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Example : “When Jane solved her first complex math puzzle, it wasn’t just about numbers; it was about problem-solving, perseverance, and the joy of learning – qualities that resonate with [School’s Name] ethos.”

Step 3: Highlight Key Attributes and Achievements

Discuss your child’s attributes, interests, and accomplishments. Connect these with how they can contribute to and benefit from the school.

Tip : Use specific examples to illustrate your points. Real-life instances make your letter more personal and impactful.

Step 4: Discuss the Alignment with the School’s Values

Explain why the school’s environment is the ideal setting for your child’s growth and how their presence can enhance the school community.

Step 5: Conclude Positively

End with a positive note, expressing enthusiasm about the possibility of your child joining the school community.

Template for Application Letter for School Admission

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [School’s Name] [School’s Address] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to express my child, [Child’s Name]’s, interest in joining [School’s Name] for [Grade/Year]. [Introduction – Briefly introduce your child and mention a standout quality or achievement relevant to the school’s ethos].

[Body Paragraph 1 – Discuss your child’s key attributes, interests, and how they align with the school’s values and offerings].

[Body Paragraph 2 – Highlight your child’s achievements and how they can contribute to and benefit from the school environment].

In conclusion, [Child’s Name]’s passion for [Key Interest] and their [Key Attribute] make them a fitting candidate for [School’s Name]. We are enthusiastic about the prospect of [Child’s Name] becoming part of your school community and contributing to its vibrant atmosphere.

Thank you for considering our application. We look forward to the possibility of [Child’s Name] joining [School’s Name] and contributing to its esteemed legacy.

[Your Name]

Personal Tips from Experience

• Authenticity Matters : Schools can tell when a letter is genuine. Let your child’s personality shine through.
• Be Concise : While it’s important to be thorough, keep your letter concise and to the point.
• Proofread : Typos or grammatical errors can detract from your letter’s impact. Always proofread before sending.

Frequently Asked Questions (FAQs)

Q: how do i showcase my child’s unique talents in an application letter for school admission.

Answer : In my application letter, I highlighted my child’s unique talents by giving specific examples of their achievements and creativity, like the time they won a local art competition, which showed their exceptional skills and passion for the arts.

Q: What should I include in the application letter to express my child’s enthusiasm for learning?

Answer : I made sure to include anecdotes of my child’s natural curiosity and eagerness to learn, such as their endless questions about space, which demonstrate their genuine interest in acquiring knowledge.

Q: How can I address my child’s special needs in the application letter?

Answer : In the letter, I openly discussed my child’s special needs, emphasizing how they’ve overcome challenges with resilience and determination, which I believe showcases their strength and character.

Q: Is it important to mention my child’s extracurricular activities in the school admissions application letter?

Answer : Absolutely, I included details about my child’s involvement in sports and music, illustrating their well-rounded character and teamwork skills, which are crucial for their overall development.

Q: How can I make my child’s application letter stand out to the admissions committee?

Answer : I added a personal touch by sharing a heartfelt story about my child’s kindness and empathy during a community service event, which not only reflects their character but also their potential as a valuable community member at the school.

Q: Can I discuss my child’s academic achievements in the application letter for school admission?

Answer : Yes, I showcased my child’s academic prowess by mentioning their consistent honor roll status and their inquisitive nature in class discussions, which highlights their intellectual capabilities and engagement in learning.

Q: How do I explain the reason for choosing a particular school in the application letter?

Answer : I articulated our family’s decision by explaining how the school’s unique approach to education aligns with my child’s learning style and interests, like their emphasis on experiential learning that suits my child’s hands-on learning preference.

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Sample Application Letter for Primary School Admission

Writing a decent and professional application letter for primary school admission is very important for your child career. At the present situation, it is not an easy task to get a seat in good primary school. Here we have some sample application letter for primary school admission which may help you to get an admission for your child.

How to Write an Application Letter for School

• The letter should be decent, professional and simple and point to matter.
• Write the name and address of the school and also write your name and address. Don’t forget to mention your contact number and email id.
• If it is possible to try to mention the reason for school admission, such as job transfers, shifting of home etc.
• Try to highlight the skills of your child.

To                                                                                                                    Date:

The Principal,                                                                                                  Place:

XYZ primary school,

address:________.

A Raghuram,

address_______.

Sub: Request letter for primary school admission

Dear Sir / Madam,

                     This is my humble request to provide an admission for my child in your primary school, I feel it will become a great platform for my child if he gets an admission in your school. I heard a lot about your school in a positive way and I really liked the facilities provided by your school, it will help the children to grow both academically and culturally.

                          My child is very active and quick learner, if he studies in an esteemed organization like your school then it will definitely help in his career. So please consider my application and hoping for a positive response from your side.

Thanking you.

Yours sincerely,

A Raghuram.

Also find: Apology letter to teacher from parents

Sample Application Letter for Primary School Admission Due to Job Transfer of  Parents

Ch Dakshayani,

Sub: Request letter for primary school admission.

Dear sir/madam,

              This is an application for my child’s admission at your primary school. I am a bank employee and recently I have transferred to Bangalore from Kolkatta. When I have enquired about several schools in our locality I heard a lot of positive feedback on your school.

                Yesterday I have visited your school along with my child and he really liked your school atmosphere but unfortunately, we couldn’t able to get a chance to meet with you, so I am writing this request letter to provide an admission for my child in your school.

Thanking you in advance.

A Dakshayani.

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• Request Letter for School Admission

All parents have a dream of educating their children. Parents go out of their way to provide their children with the best education to secure their future. As a result, parents are constantly looking for a good school for their children. However, admission to such a good school is difficult nowadays, and if the child’s parents are in the government, the child must change schools every time their parents are transferred to another location. In such a case, parents have to write a request letter for school admission to the principal of the school.

How to Write a Request Letter for School Admission

A request letter for school admission is written to the principal or the headmaster of the school. The letter has to be written in a formal manner, just like other formal letters. The tone used while writing a request letter should be modest. You have to mention the reason for leaving the previous school and why you want your child to be admitted to this school.

Mention all the best qualities of your child and try to convince the principal or headmaster with your letter to give your child a chance. Provide your contact details and email address so that the school may revert to you for the admission process. Attach relevant documents with the letter and mention them while writing the letter.

Format of Request Letter for School Admission

Name of parent

The Headmaster/Principal

School name

School address

Sub- Requesting for admission of my child.

Greetings or Salutations, e.g., Respected or Dear Sir or Madam,

The main body of the letter requesting admission for your child. All the good qualities of your child some other activities he may have excelled in. The reason why your child left the last school. Why do you need your child to study in this school? Attach all the necessary documents with the letter.

Express gratitude towards the headmaster or principal.

Yours faithfully, truly, sincerely

(Signature)

Parent’s name in block letters

Contact number-

Email address –

Attachments –

A Sample Request Letter for School Admission

A school admission request letter is written by the parents of the child who wishes to change school. The letter is written just like other formal letters. Read the sample letters we have given below to get an excellent understanding of the same.

Rakesh Parmar

121, Omkar Avenue

Buddha Nagar

Mumbai-617281

Date – 14 July 2022

The Principal

Golden Avenue School

Mumbai-617182

Sub: Requesting for admission of my son.

Respected Sir/Madam,

I am Rakesh Parmar, I am a government servant in the police department. I have recently been transferred to Mumbai from Delhi as my services are needed here.

I would request you to please admit my son Yash Parmar to your prestigious institution in the seventh class. Yash is quite fluent in speaking English and has earned good grades in his previous classes. He is also a good listener and concentrates well in class when the teacher is explaining something. Your school is one of the best in Mumbai city, so I would beg you to please admit my child to your school. I have attached the mark sheet of Yash for verification purposes.

I hope you will accept my request and give admission to my son, Yash. I would be highly grateful for the same.

Thank you in anticipation.

Yours sincerely,

Contact number – 989898××××

Email address – [email protected]

Class 6th mark sheet

Class 5th mark sheet

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Sample Letter 2

Vikas Singh

Martina Enclave, D-51

Falcon Street

Gujarat – 416171

Date- 5 December 2022

The Headmaster

Saraswati Vidya Mandir

Sub: Request Letter for admission of my son.

Respected Sir,

I am Vikas Singh, a social worker in Gujarat state. I am writing this letter to request that you please admit my son Arjun Singh to your renowned school in class 6.

Arjun is excellent in mathematics and is very fluent in speaking English. He is also good at sports and has even played football up to the state level. I have always wanted to admit Arjun to Saraswati Vidya Mandir, but as your school was far away from our place and Arjun was small, I couldn’t allow him to travel so far. But now, as he is in class 6, he can travel in a school van on his own. So I would like to admit him to your school to provide my son with the best educational opportunities available at your school.

I have attached proof documents with the letter. I assure you that Arjun will surely raise the name of your school. I would be very glad if you admitted my son to your school.

Thank you in advance.

Yours faithfully,

Contact number – 898989××××

Email address – [email protected]

State-level football certificate

Mark sheet of Class 5

Frequently Asked Questions on the Request Letter for School Admission

Question 1. Who can write a request letter for school admission?

Answer. As the child who wants to be admitted to the school is young, he cannot himself write a letter to the principal of the school. The parents or guardians of the child can write a request letter for school admission to the principal on behalf of the child.

Question 2. What are the reasons for a student changing schools?

Answer. There can be multiple reasons for the students’ change of school, like the fees of the school have increased, the parents of the students have been transferred to another city, the parents want to provide better opportunities for their child in some other school, etc. There can also be personal reasons that the parents will not like to disclose.

Question 3. A child can change his or her school up to which class?

Answer. A child can change schools in any class whenever their parents decide to do so. The schools have no issue granting the child a leaving certificate if the child’s fees are paid. There are no such class requirements to leave and join a new school.

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How to apply for 2024 form 1 boarding places on emap 📚.

The Ministry of Primary & Secondary Education has opened the Electronic Ministry Application Platform (eMAP) to allow parents/guardians to apply for Form One boarding places for their children for 2024.

A significant change on the Form 1 online application 2024/2025 platform is that the maximum number of schools that can be applied to at once has been increased to three to five.

The move may have been necessitated by a need to reduce the load on the system. Last year there were some challenges and anomalies in the system due to high traffic levels.

You will be notified if your application is accepted or rejected via SMS only after the Grade 7 results are released since they will be used in the selection process.

It would also be wise to apply as soon as possible since boarding school places are quite limited. Last year the number of places available far outstripped demand for them and the same is bound to be true for this year.

If you want to look for a place for a child who did their primary school outside Zimbabwe e.g. in South Africa or Botswana you can check the FAQ section below for how you can go about it.

How to apply for a Form One 2024 Boarding School Place in Zimbabwe using the eMAP system

The first step is to create an account that you will use to manage your application. You will also use this account to check on the status of your application. Thus you should make sure you use a password that you will remember.

On the account creation page enter the required details including centre number, candidate number and date of birth using the details that appear on the pupil’s result slip. After you are done confirm that the former school has cleared the pupil and proceed.

On the next form, you must fill in the fields for your mobile number, email (it’s listed as an optional field), password of your choice, and confirm password. (Make sure you keep the password safe). Click ‘ Register'.

Your account will now be set up and you can then sign in using the link provided to begin the application process.

If the link does not work you can  click here to go to the sign-in page . On the page enter the centre number, candidate number and password in the respective fields the click the sign-in button.

You can follow up on your Form 1 online application 2024 by clicking on the Check Status of Application  button anytime you log in. That's it you are done. That is how to apply for a form 1 place online in Zimbabwe.

Once You Have Finished Your Form One Online eMap Application Please Take Of The Following

Your application can show any one of the following statuses:

Pending  – application still under consideration

Accepted  – you have been offered a place

Processed  – once a particular school has accepted your child, all the other outstanding schools’ statuses will automatically be changed to ‘ Processed ‘.

Rejected  – your application was unsuccessful

• Once you decline an offer there is no guarantee that you will get the same offer back
• The offering of a place is done randomly from your shortlisted schools.

Frequently Asked Questions On How To Apply For A Form One Place On eMap

You can't change a school once you have applied on the eMap platform. Your best chance is to be rejected at all five schools and then reapply. So take your time and make sure you apply to the schools you want.

No, you can't and there is no guarantee that if you reapply to the same school you will get accepted again. So be careful with rejecting offers.

Yes, you can.

Currently, you can apply to a maximum of five schools at once

The application platform will be closed on 31 December 2023

You can log in to the account and click ‘ Check Status of Application ‘. Zimsec says it will send notification SMS's as well but it's best to check for yourself time and again.

Reapply again to five schools.

There is no prescribed waiting time. The time taken to process the application depends on the school of your choice.

This is a special case. You will have to take your papers and approach the nearest provincial education office to present your case. You will be given further instructions there.

You can visit  www.openclass.co.zw  and you will see profiles of high schools there. There you will also learn about the uniforms and fees of the various listed schools in Zimbabwe.

It means that one particular school has accepted your child and the status of all other schools changes to ‘ Processed ‘.

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School Application Letter

Primary school.

Letter to primary school applying for school admission, with description of child’s current study, strength and list of extra-curricular activities

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Document description.

This letter should be used by parents to apply for primary school admission upon finishing kindergarten. It explains why their child is a good fit for the school and he/ she embodies the school's mission. This template can be used for application to primary schools with high reputations . 

This letter should be addressed to the principal / headmaster / admission committee of the target school if parents wish to be given an opportunity for an interview. 

The parent should attach required documents for application for easy referencing, such as copies of previous report cards, award certificates and identity documents.

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Waitlisted - Plea Letter to Principal

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Requesting a Change in Your Child’s Placement

Current as of October 2021 En español | In Spanish

There are times when you, as a parent, may want to communicate in writing with your child’s school about some problem or concern with your child’s education or well-being. This page presents a model letter or email you might write the school to request that your child’s placement be changed.

• Discussion (Keep scrolling)

General letter-writing tips

• Model letter

  ______________

Placement means where your child’s IEP is carried out. Depending on your child’s needs, his or her placement may be in the general education classroom, in a special education classroom, in a special school, in your home, in a hospital or institution, or in another setting. IDEA strongly prefers placement in the general education classroom, but does not mandate it.

Placement is based on the IEP. Therefore, when you request a change in placement, you are actually requesting an IEP review to discuss your child’s needs and where those needs are met.

Why might I ask for a change in my child’s placement?

You might want to request a change in your child’s placement if you feel that your child’s needs are not being met appropriately. For example, you may become concerned about your child’s placement after reviewing your child’s progress reports; reviewing the results of any state, district-wide, or alternate assessments your child has been given; talking with your child’s teacher or other service providers; or talking with your child.

  Placement concerns might also include:

• changes in your child’s needs;
• current class size is too large or too small;
• current class is too academic or not academic enough;
• the placement does not meet your child’s social or emotional needs;
• the building is too difficult for your child to get around; or
• any other reason that this class placement is not working out successfully.

More information about placement, especially the principles of “least restrictive environment,” is available online at: https://www.parentcenterhub.org/placement/

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_______________________

When writing any business letter, it is important to keep it short and to the point. First, start by asking yourself the following questions and state the answers in your letter:

•  Why am I writing?
• What are my specific concerns?
• What are my questions?
• What would I like the person to do about this situation?
• What sort of response do I want: a letter, a meeting, a phone call, or something else?

Each letter you write should include the following basic information:

• Put the date on your letter.
• Give your child’s full name and the name of your child’s main teacher or current class placement.
• Say what you want, rather than what you don’t want. Keep it simple.
• Give your address and a daytime phone number where you can be reached.
• Always end your letter with a “thank you.”

 What are some other tips to keep in mind?

  You want to make a good impression so that the person reading your letter will understand your request and say “yes.” Remember, this person may not know you, your child, or your child’s situation. Keep the tone of your letter pleasant and businesslike. Give the facts without letting anger, frustration, blame, or other negative emotions creep in. Some letter-writing tips include:

• After you write your first draft, put the letter aside for a day or two. Then look at it again and revise it with fresh eyes.
• Read your letter as though you are the person receiving it. Is your request clear? Have you included the important facts? Does your letter ramble on and on? Is it likely to offend, or is the tone businesslike?
• Have someone else read your letter for you. Is your reason for writing clear? Can the reader tell what you are asking for? Would the reader say “yes” if he or she received this letter? Can your letter be improved?
• Use spell check and grammar check on the computer. Or ask someone reliable to edit your letter before you send it.
• Keep a copy for your records.

Model Letter

Today’s Date (include month, day, and year)

Your Name Street Address City, State, Zip Code Daytime telephone number

Name of Principal or Special Education Administrator Name of School Street Address City, State, Zip Code

Dear (Principal’s or Administrator’s name),

I am writing to request a meeting to discuss a change in placement for my son/daughter, (child’s name). He/she is currently in the (___) grade in (teacher’s name) class. I feel he/she needs to be in (name of alternative, if you know; otherwise describe the type of placement you feel is more appropriate for your child, such as your neighborhood school, a center-based program, general education class, or special class).

I am most concerned about (keep this paragraph brief and mention your child’s unmet needs, not problems with individual people).

I would also like to have (name of teacher(s) and/or any specialists you would like from the current and/or requested placement) attend this meeting.

I can arrange to meet with the rest of the IEP team on (days) between (give a range of time, such as between 8:00 a.m. and 10:00 a.m.). Please let me know what time would be best.

I look forward to hearing from you soon. My daytime telephone number is (give your phone number). Thank you for your time.

  Sincerely,

cc: your child’s principal (if letter is addressed to an administrator) your child’s teacher(s) specialists or other staff

Note:  The “cc:” at the bottom of the letter means you are sending a copy of your letter to the people listed after the cc.

Highly Rated Resource!   This resource was reviewed by 3-member panels of Parent Center staff working independently from one another to rate the quality, relevance, and usefulness of CPIR resources. This resource was found to be of “High Quality, High Relevance, High Usefulness” to Parent Centers.

_________________________________________________________

Would you like to read another letter?

Discussing a problem https://www.parentcenterhub.org/problem/

Requesting a copy of your child’s records https://www.parentcenterhub.org/records-2/

Requesting an evaluation for special education services https://www.parentcenterhub.org/evaluation-2/

Requesting an independent evaluation https://www.parentcenterhub.org/iee-3/

Requesting a meeting to review your child’s Individualized Education Program (IEP) https://www.parentcenterhub.org/iep-2/

Requesting a change in your child’s placement (you’re already here)

Informing the school that you intend to place your child in a private school at public expense https://www.parentcenterhub.org/private/

Requesting prior written notice https://www.parentcenterhub.org/notice/

Requesting Mediation to resolve a conflict https://www.parentcenterhub.org/mediation-2/

Requesting a due process hearing to resolve a conflict https://www.parentcenterhub.org/hearing/

Filing a complaint with the State to resolve a conflict https://www.parentcenterhub.org/statecomplaint-2/

Apply for admission to public schools

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Only parents applying for Grade 1 and 8 learners and those relocating from other Provinces are required to apply online.

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Gauteng online admissions for Grade 1 and 8 to open soon

The Gauteng Online Admissions for Grade 1 and 8 for the 2023 academic year will officially commence on 22 July 2022 and will close on 19 August 2022.

In a statement on Monday, the Gauteng Department of Education (GDE) said that it has reviewed the online system, as well as the previous two-phased approach.

Following an analysis of various online parent surveys and stakeholder consultations, the system has now been enhanced to follow a single application process, allowing all applicants to apply at the same time during the application period.

The GDE said that it believes this overall simplified applications process will satisfy everyone.

“The application period will start on 22 July 2022 at 08:00 AM for Grade 1 and Grade 8 applications, and it will close on 19 August 2022 at 00:00 AM. To apply, visit:  www.gdeadmissions.gov.za . Parents and guardians will receive SMS notifications of placement offers to either accept or decline from 3 – 31 October 2022,” the GDE said.

Gauteng Education MEC, Panyaza Lesufi, said they are hopeful that these implemented enhancements will be helpful to all applicants.

He urged parents and guardians who will be seeking space for their children at Gauteng schools for Grade 1 or 8 in 2023, to make sure they diarise the announced dates as they are very important.

“Officials incorporated inputs from our stakeholders on how to improve the system. Indeed, we are hopeful that these implemented enhancements will be helpful to all applicants. Accordingly, we must reiterate that capacity remains our challenge in Gauteng, and a factor that applicants must always bear in mind when applying,” Lesufi said.

The department said that Grade R learners will not automatically be accepted to Grade 1 without application, even if they apply to the schools where they are currently enrolled in.

“This means that all learners that are 5 years old turning 6 years old by 30 June 2023 and are currently enrolled in Grade R in a school or ECD centre, as well as learners that are not in any type of school, must apply for admission at a minimum of three and a maximum of five schools,” the department said.

Important documents to submit

Parents and guardians are urged to upload or submit certified copies of the following documents within 7 days of applying:

· Parent and Child ID or Passport · Refugee Permit · Asylum Seeker Permit · Permanent Residence Permit · Study Permit · South African Birth Certificate · Proof of Home Address · Proof of Work Address · Latest School Report and Clinic Card/Immunisation Report (Grade 1 only)

Parents and guardians will be given up until 26 August 2022 (7 days after application period ends) to upload or submit their documents.

However, the GDE said that documents that are uploaded or submitted after the application period closing date will be considered as incomplete applications and will only receive placement at available schools between 1 – 15 December 2022.

To eliminate the risk of overlooking an applicant with uploaded documents by a school, during and up to 7 days after the end of the application period, the department said that schools will receive an auto alert each time new documents are uploaded. The system will highlight all uploaded documents for verification.

“In order to hold schools accountable for verification of all received documents, the system will prompt schools to answer the question whether an applicant submitted documents or not. If verified, the system will prompt the school to verify and update document status. If not verified, the system will create an alert on the parent’s profile and an SMS will be sent to parent to submit or upload documents,” the department said.

As part of the system enhancement process, applicants will be afforded the opportunity to make informed choices regarding languages offered when applying to a school.

Language of Learning and Teaching, Home Languages, and additional languages offered by each school will be visible on the system to applicants during the application period.

“All applicants will be granted an opportunity to apply to a school of their choice, according to the selected application option. This is an improvement as previous complaints we received stated that schools were not available for certain application options and, as such, all schools will remain open for applications for all during the application period,” GDE said.

For all applicants to submit completed applications, electronic messages will be sent via SMS reminding parents and guardians to complete their application, and the same notifications will be created on the parent’s profile on the system.

The department said that SMS notifications informing applicants whether their application was successful or unsuccessful will be sent from 3 – 31 October 2022.

Therefore, parents are urged to note that it is highly important that applicants provide ONE reliable and working cellphone number when applying in order to receive notifications and complete their application.

Schools of Specialisation

Schools of Specialisation will admit learners based on an aptitude or talent from 20 May – 20 June 2022, said the department.

Admission tests, written assessments, trials and auditions will also be conducted by Schools of Specialisation for applicants from 20 May – 26 August 2022.

“The outcome of these tests and trials will be communicated to applicants from 20 June 2022 – 9 September 2022. Parents who have applied to Schools of Specialisation are urged to accompany their children to these tests and trials to complete the process,” the department said.

Parents and guardians applying to boarding schools in Gauteng are encouraged to apply directly at identified schools. Applications to boarding schools will take place from 1 June 2022 – 19 August 2022.

Admission Regulations

The department said that placement of applicants with documents uploaded / delivered within the regulated period will be prioritized.

It must be noted that placement will be conducted as per the following admission regulations:

· Home address within feeder zone · Siblings · Work address · Within 30 km Radius · Beyond 30km Radius

Decentralised Walk-In Centres

To ensure access for applicants who are unable to apply from the comfort of their homes and or offices, the department has identified Decentralised Walk-In Centres in different areas where applicants will be safely assisted.

The department said that some District Offices and the Head Office will serve as walk-in centres.

This information will be made available to the public via schools, districts, the GDE Website and social media platforms.

“Parents and guardians who will be experiencing challenges during the application period are encouraged to visit our District Offices and Decentralised Walk-In Centres or call the GDE’s Contact Centre 0800 000 789.” – SAnews.gov.za

Sample Request Letter Template for Admission in School/College

To write a Request Letter for Admission to the Principal of a school, for requesting new admission, one must keep some points in mind. There should be a mention of the class the student is willing to take admission in. The record of the student's academic performance and the reason for taking the new admission should also be highlighted. A contact number will be mentioned so that the school can reach the student for any further queries.

Format of Request Letter for Admission in School

The Principal “School Name” Address

Subject : ( Request for admission in the mentioned school )

Dear Sir/ Ma’am, This is (student's guardian's name) and I am writing to state that my son/daughter (student's name) is seeking admission to your school in class (mention the class).

My child has performed decently throughout their previous years. Now that I have been transferred from my work location, I have found your school to be the best choice in my new vicinity.

My child is interested in different kind of sports as well, mainly table tennis and I think your school has enough scope to provide the proper guidance. I am sure they will get a good quality of education under the supervision of talented and experienced teachers.

I have attached all the details of my child's academic records. Please arrange an appointment next week, based on your schedule. If anything I have missed to provide you, kindly feel free to contact me on my mobile number.

I look forward for a positive reply.

(Guardian’s Name)

When a student is applying for admission to a school, it is usually their first entry into the school. Therefore, the letter should be brief and include all the aspects that the parents want their child to be provided with during their education. Some schools also require information about the student's family background and qualifications, so it's important to include these details in the letter if necessary.

Related Article:

• How to write Admission Letter
• Recommendation Letter for University
• Scholarship Recommendation Letter
• Recommendation Letter for Students

Admission Request Letter Sample with Example

Request letter for school admission for lkg.

From: Ethan Hunt, 12 Dell Street Dallas, TX 70001 555-777-0989 [email protected]

Date: 3/7/2078

To: Elementary School 123 Main Street Dallas, TX 70001

Dear Sir/Ma'am,

I am writing to express my interest in enrolling my son, Michael Smith, into your school. He is currently three years old and seeking admission to the Pre-Kindergarten class. My son previously attended Maple Tree Preschool, but we are looking for a school that has the facilities to support his natural talent for singing. From your brochure, we understand that your school has the resources to support this extra-curricular activity and being an established school, we believe that he will receive a high-quality education under the guidance of experienced teachers.

Please let me know if you would like to schedule a formal discussion or if you have any other process for evaluating the student.

You can contact me at the above-mentioned number if you need any more information.

For a primary school admission, if the child was already in a playschool or a lower nursery, their previous records should be provided. There's a norm of evaluating the student, so the syllabus also should be asked for.

Request Letter for Admission in Primary School

From, Riley Thompson 507 3rd Street Ottawa, Canada [email protected]

Date: 3/5/2023

To, Principal California, USA 555-555-3456

I am writing to express my interest in enrolling my son, Matt Stuart into your school. He is currently studying in the UK and will be five years old by the end of this academic year. I am seeking admission in class 1 in your school, once he completes his session.

My son is a wonderful student so far and his behavior is excellent. He takes efforts to learn new things and he is interested in sports as well. I consider your school will provide him enough scope to grow in the future and get mentored by well-qualified teachers.

I have attached his records of his nursery classes and my contact details with this letter. Please let me know when you can schedule his formal evaluation. Please contact me in case of any query.

Riley Thompson Contact Details

Sometimes the increased school fees cause extra hurdles for a student's education. There is some scope for the management to provide concessions for the student in their academic fees. A request can be written so that the management may consider the concession.

Request Letter For School Fees Concession

From, Paula Garver 9 South St. Denver, CO 83421 (555)-344-8139

Dear Ma’am,

I am Paula Garver, studying in class 11 th, and I am writing to request a concession on my school fees. My father has been ill for the past few months and had to take early retirement. As a result, our family's income has decreased significantly and we have very little money left for my education expenses.

I would greatly appreciate it if my request could be considered.

Paula Garver

Here's a Letter of Request for School Records for a student, in case he is changing his school.

Sample of Request Letter for School Records

From, Anthony Bose 4th Goose Street Peninsula, CA 91234 555-444-4456 [email protected]

To, Mini Morare Teacher, DPS School 988-998-8967 [email protected]

Dear Ma'am,

I am writing to request my son, Michael's school records from his primary classes. As we are relocating and Michael will be seeking a new admission in another school, we will need his academic records. Additionally, a transfer certificate is also needed for his admission process.

Please arrange for the necessary records by the end of this week. It will be greatly appreciated.

Anthony Bose Father of Michael Bose

Request Letter for Admission in College

From, James Roy 4th Zone St. Anchorage, AK 91723 555-555-7821 [email protected]

Date: 6 June, 2023

To, David Songol Principal, Elementary School, Anchorage, AK 91743 [email protected]

I am James Roy, father of Shelly Roy and I am writing to request her admission to your college. My daughter has scored 89% in her 12th class boards and wishes to study Economics in her graduation. She has a 93% marks in economics and also secured the highest position in her school. I believe she has enough capability to do well in this subject with the guidance of the qualified professors. Please let me know the process of admission and any dates for evaluation tests.

I have attached the marksheet and school records with this email. In case you need any further details, please do not hesitate to contact me.

Related Posts

Letter Team

The team behind BestLetterTemplate.com understands the importance of effective communication in today's professional world and strive to provide you with the tools you need to make a lasting impression. Our team of experienced writers has created a wide range of templates for common letters, including recommendations, resignations, and cover letters. All of our templates are completely free to use and are designed to save you time and hassle. Whether you're a student, a recent graduate, or a seasoned professional, we've got you covered.

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Letter of Recommendation for First Grade Student

Being a parent comes with responsibilities and duties. Educating your son or daughter is one of the duties that as a parent you are more committed to. However, this may not be an easy ride as a lot of energy, time and resources may be needed to do it. I once heard a parent complaining about writing a recommendation letter for her daughter to join 1st grade. The parent was so annoyed about the essence of writing the letter; he failed to understand that she was assisting her gifted daughter who excelled in class to get accepted into a special program that was designed to offer her more challenging great educational opportunities. So how does a recommendation letter for the first-grade student looks like? here is a sample letter of recommendation for first grade student.

Table of Contents

A Sample Letter of Recommendation for First Grade Student

September 27, 2017,

To Whom It May Concern,

Lawrence is a student in my class; he is a polite respectful boy. He is able to grasp new concepts quickly and until now he has mastered all mathematics concepts taught. He can correctly and with ease form all numbers and letters and understand both complex and simple words, symbol relationships and sounds.

Apart from being exceptionally gifted, he is very neat and respectful to both his teachers and peers. He follows rules without any supervision and always guides students to do what is right. I have no doubt that Lawrence is well fitted to the first grade and I, therefore, give my recommendation. Please be feel free to contact me for any queries.

Respectfully,

Benedict Cooks

Kindergarten teacher.

Unlike public schools, many private schools may need you to write a recommendation letter to show the child’s abilities, qualities and attributes. The letter enables the admission officer to know if the child is able to cope up with the school rules and regulation during his/her studies.

Letter of Recommendation for a Child for Private School Admission

Free Download

It recommends a child inclusion in a program, school or club. It shows the child’s ability and strengths that are well suited for the program, school or club he/ she wants to join.

Recommendation Letter for Child School Admission

It is written to allow bright, smart and exceptionally gifted students who have not attained the age of admission to Kindergarten to be admitted. The letter should be short and precise to clearly bring out the child abilities.

Letter For Early Entrance To Kindergarten

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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

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• Write down your reason and intent for your application.
• Include or list down the qualifications that you have.
• End on a positive tone.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am writing to you to inform you of my desire to enter your prestigious school for my high school education. You will find enclosed the necessary documents to support my application. Also, you will find that I am very much qualified to enter your school due to my various merits such as: (insert values here) I look forward to your favorable response.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Application letter for high school. Sample letter.

Further things to consider when writing application letters to schools

Application Letters

Application letters are letters that you write to formally request for something from authority, apply for a job, or join an institution. Effective application letters will give a detailed explanation for your interest in the specific item, company, or institution. They showcase your abilities and strengths and illustrate your experience. In most cases, people write application letters to express their interest in receiving a position, attending an institution, or when applying for a visa, for instance. In all scenarios, application letters must be accompanied by the relevant documents. Application letters are the perfect tool to demonstrate something of your personality. Therefore, you should write in a professional tone setting a clear outline that allows the reader to scan the primary data quickly. Introduce yourself and briefly explain your intent and reason for the application. Address the letter with a title or name of the recipient. If your application is for a job or to join an institution, for example, you need to highlight your experience and qualification; if you are applying for a travel visa, make sure to state a clear intention for your travel. End with a positive tone and invite the recipient to contact you.

Letters to Schools

Letters to schools are letters written to institutions designed to provide learning environment and spaces to pupils and students. There are many times when you may feel the need to write to a school administration. Maybe you want to recommend a student or employee or want to apply for an academic program. Perhaps your child has a disability, and you want to make sure that he/she is receiving special education services. Whatever the issue, putting your thoughts in writing avoids confusion since it provides you and the recipient with a record of your request. It is, therefore, crucial to keep a copy of any letter you send. All letters to schools must use the standard business letter style. Start your letter with the proper address and salutation. Introduce yourself and explain the reason for your letter clearly and concisely. Depending on the content of your letter, provide any documentation that gives the recipient reference to the case or clarifies your concerns. Keep the tone polite, respectful, and professional. Close by thanking the recipient for his/her time and with a note of anticipation of positive feedback. Sign off and proofread the final draft before sending it.

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