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Convincing Cover Letter for Publishing Industry: Sample + Tips

Are you that person whose nose is always deep into some new title? Do most types of printed periodicals appear oddly fascinating to you? Well, then you are probably well-suited for a career in the publishing industry. 

Despite our collective obsession with digital — and the ubiquity of bite-sized blog posts — a real book still remains an in-demand product too. Last year, the US book industry generated over $26.5 billion in revenue with print book figures improving. And that means that many publishers are once again on a hiring spree.

To land a job with some cool publisher, you gotta have a polished resume. But more importantly, you need to submit a compelling cover letter too. After all, it’s your best way to show your word mastery. 

But even experienced editors often struggle to come up with the right words to frame their achievements. So we’ve created this sample cover letter for publishing jobs as a writing prompt for you. Scroll to the bottom for some extra tips too! 

Publishing Jobs Cover Letter Sample (Word version)

Here’s a sample cover letter for an experienced romance novels editor, looking to work with a national publisher. 

Download cover letter example (.docx)

Cover Letter Example for Publishing Industry (text version)

Dear Mariam Smith,

Do you know how I recognize a potential best-seller? If the first ten pages leave me thoroughly hooked, it’s a strong contender.  My cover letter for an open position of Romance Novel Editor with Clarks and Spencer Publishing isn’t a real pageturner, but it hopefully will provide an interesting narrative into my professional experience and abilities that can be of use to your company.

My journey towards the publishing industry began when I was 6. That’s when I wrote a short love story about a princess and an ice cream delivery man (non-trivial theme, I know). Then I tried to persuade my parents to let me print several copies to give away to my friends. But my mom said that book publishing isn’t free, so I do need to finish several chores first if I want my novel to see the light of day. Since then, I’ve learned a lot more about the publishing industry during my 5 years as an Associate Essay Editor with Angies’ Publishing House and as Romance Features Editor at Wedding Magazine. 

Additionally, I provide manuscript editing services as a freelancer to self-published romance authors, specializing in period dramas — a genre where Clarks and Spencer Publishing certainly excels. Joanne Monroe and Andy McKinzey are two of my long-term favorite authors, whose your house published. 

Apart from having strong copyediting skills, I’m also experienced with the operational side of the business. I can provide creative direction and vision for book illustrations, liaise with authors and agents, and otherwise facilitate the titles acquisition process. 

For previous samples of my work and references, please check my personal website kaylaeditorialservices.com. If you have further questions, don’t hesitate to contact me. 

Kayla Devis 

How To Write A Cover Letter for Publishing Industry Jobs

Since you are in the business of words, your cover letter should be coherent, well-narrated, and a bit artistically articulate. After all, you’d like to advertise your personal writing skills too and there’s no better way to do that than in a cover letter.

Still, your cover letter should respect the “unspoken” code — provide background into your work experience, core competencies, and motivation for joining this particular company. To communicate all of the above within one page, follow these actionable tips. 

1. Explain Your “Why”

Why are you so interested in the publishing industry? Why do you want to work for our company? These are the questions nearly every employer in the industry asks. And they want to see answers to them in your cover letter. 

As Carolyn Zimatore, Director, Talent Management at HarperCollins Publishers puts it : 

“I am not sure which is worse: a generic cover letter that says “I would like the open position at your company” without any mention of what the company is or what the job is or why you want the job, or no cover letter at all.”

So before you put any words down, take a five and research the company . Look into the type of genres they are mostly publishing. Check recent authors. Bring up industry awards. There are a lot of small nuggets you can dig up to make your letter sound as if you intimately know their business. 

2. Use Some Storytelling 

Most people join the publishing industry because they are obsessed with great stories. Show your appreciation of a good narrative by weaving in a quick personal story into your letter like the applicant does in the letter above. Just remember to err on the side of brevity. A cover letter isn’t a novel. So keep your story short and sweet as the author does in the sample above. 

3. Advertise Some Extra Skills 

If you want to work in the publishing industry, you need to have exceptional writing and editorial skills. But that’s what every other job applicant will highlight too. So instead of focusing on just that, bring up some of the “extras” you have. Are you an amazing negotiator and can get the needle moving with agents? Are you a maven when it comes to writing jacket copy and sales notes? Do you also happen to be obsessed with numbers and can do baseline sales projections, price research, and other analytical tasks? Bring all of these complementary skills in your cover letter!

Here are several other in-demand skills for editorial jobs in the publishing industry:

• Publishing process coordination 
• Author relationship management 
• Typography and illustration 
• Market research 
• Deal management 
• Payment records management 
• P&L management 
• Backlist project coordination 

Final Thoughts

Landing a job in the publishing industry is a dream for many bookworms. But don’t let this be just a dream — take proactive steps to get your foot in the door. Sure, such jobs are competitive, but with a little bit of persistence and the right attitude, you’d be able to break into it!

Elena runs content operations at Freesumes since 2017. She works closely with copywriters, designers, and invited career experts to ensure that all content meets our highest editorial standards. Up to date, she wrote over 200 career-related pieces around resume writing, career advice... more

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How to Write a Cover Letter to a Publisher

• Advice for Writers , Publishing Your Book

Writing a Great Cover Letter Is Key to Publishing Your Manuscript

Are you ready to embark on a thrilling adventure into the world of publishing? Whether you’re a seasoned wordsmith or a budding author, an attractive publishing cover letter is the golden ticket to capturing a publisher’s attention and getting your book on shelves. Though writing a cover letter can be a daunting task, fear not! We’re here to help unravel the mysteries of how to write an engaging, effective cover letter to a publisher.

Once you’ve got yours together, you can submit your cover letter and manuscript to our team here at Atmosphere Press!

A Thoughtful Opening

First, let’s talk about the basics: the salutation. It may be tempting to take the easy road and slap on a standard “To Whom It May Concern,” but this is a chance to personalize the letter and show the publisher you’ve done your homework. Avoid generic greetings that scream “copy and paste,” and instead do some research and address your cover letter to a specific person (usually the acquisitions editor of the publishing house). This will make your letter stand out like a phoenix rising from the ashes!

Generic: To Whom It May Concern, Personalized: Dear [Acquisitions Editor’s Name], Example: Dear Ms. Smith,

A Quick Hook

Next, your cover letter should include your name and a brief introduction to yourself and your work. Hook the reader and dazzle them with your passion. Share why you’re interested in their publishing house and why your manuscript is a perfect fit. Be genuine and let your enthusiasm shine through. Remember, you’re not writing a résumé—you’re crafting a tale to bewitch the publisher. It’s important to keep it concise, as publishers receive countless submissions and don’t have time to read lengthy letters, no matter how engaging they may be.

Introduction: My name is [Your Name], and I am thrilled to submit my manuscript for your consideration. Example: My name is John Doe, and I am an avid fantasy writer excited to share my latest work with Atmosphere Press.

Pitch Your Book!

Now it’s time to weave your writing spells and cast a spellbinding synopsis of your manuscript. Keep it brief but punchy. Highlight the unique and captivating aspects of your story. Avoid spoilers and focus on the plot, characters, and setting. Use descriptive language that paints a vivid picture in the publisher’s mind and leaves them hungering for more.

Then let the publisher know why your manuscript will be a bestseller—cast a confidence charm! Share your target audience, market research, and any promotion ideas you have in mind. Show them you’re not just a one-hit wonder, but a writer who’s willing to put in the effort to make your book a success. Be bold, but not boastful, and let the publisher know you’re ready to rock the literary world with your words.

Blurb: My manuscript is a thrilling tale of adventure set in a world where magic reigns supreme. Example: My manuscript, The Chronicles of Eldoria , follows the journey of a young mage who must unravel the mysteries of an ancient prophecy to save her kingdom from darkness.

After pitching your book, let the publisher know what makes you the chosen one to pen this tale. Share your writing credentials, awards, and any relevant publishing credits. Don’t worry if you’re a rookie writer without a long list of accolades; you can still work magic by sharing your writing style, your love for the genre, and your unique perspective as an author.

Awards: I have received several awards for my short stories and poetry. Example: I am the winner of the 2023 Fantasy Writers Guild Short Story Contest.

A Strong Closing Statement

Finally, the closing flourish: end your publishing cover letter with a gracious goodbye. Thank the publisher for their time and consideration and express your sincere interest in their feedback or the opportunity to submit your manuscript for review. Avoid begging or pleading and maintain a professional tone. Leave them with a warm and positive impression, and they’ll be eager to take the next step on the publishing journey with you.

And there you have it—a guide to crafting a cover letter that will charm the socks off of any publisher. Remember, a well-written cover letter is the key to unlocking doors of opportunity in the publishing world. So, channel your inner wordsmith, sprinkle some humor and creativity, and let your cover letter work its magic! With these tips in mind, you’ll be well on your way to enchanting your would-be publisher and getting your work published.

Gratitude: Thank you for considering my submission. I look forward to hearing from you. Example: Thank you for your time and consideration. I am eager to discuss how The Chronicles of Eldoria could find a home with Atmosphere Press.

Some bonus tips to make your cover letter even more enchanting:

— Avoid using clichés or overused phrases. Be original and let your unique voice shine through.

— Keep it professional. While humor and creativity are encouraged, make sure your cover letter maintains a professional tone and is free from any inappropriate language or jokes.

— Customize each cover letter! Avoid using a generic template and tailor your letter to the publisher you’re submitting to. Research their publishing house, submission guidelines, and recent publications to show that you’ve done your homework.

— Follow submission guidelines. Publishers often have specific guidelines for submitting cover letters and manuscripts; follow these meticulously to show that you’re a professional and detail-oriented writer.

— Proofread, proofread, proofread! Don’t let any sneaky typos or errors break the spell. Double-check your grammar, spelling, and punctuation, and consider asking a trusted friend or fellow writer to review your cover letter as well.

Further, there are plenty of online resources available to help you in writing a cover letter!

Writer’s Digest and The Write Life offer numerous articles, guides, and webinars on various aspects of the publishing process, including crafting effective cover letters.

You could also check out Query Shark , where literary agent Janet Reid critiques real query letters and provides insights into what works and what doesn’t in submissions to agents and publishers, or peruse Manuscript Wish List , a database where literary agents and publishers share their specific manuscript preferences. Writers can browse through the listings to get a sense of what publishers are looking for and tailor their cover letters accordingly.

Still Need Help Writing a Cover Letter?

Strange as it sounds, sometimes writing an effective publishing cover letter is one of the most difficult steps for even the most accomplished writers. What’s more, it’s just one step within the publishing process, alongside choosing the best publisher, ensuring your book is polished, and identifying the best target markets and audience for your book.

If you’re feeling overwhelmed, our expert publication team at Atmosphere Press offers free publication consultations to help budding authors take the next step. Schedule yours today !

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Atmosphere Press is a selective hybrid publisher founded in 2015 on the principles of Honesty, Transparency, Professionalism, Kindness, and Making Your Book Awesome. Our books have won dozens of awards and sold tens of thousands of copies. If you’re interested in learning more, or seeking publication for your own work, please explore the links below. 

Atmosphere Press was founded in 2015 on the principles of Honesty, Transparency, Professionalism, Kindness, and Making Your Book Awesome.

We hold true to those principles today.

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Home → About publishing → Write the perfect CV and cover letter

Write the perfect CV and cover letter

When applying for a job or internship, your CV and cover letter should be well written and specific to the job you are applying for. Highlight transferable skills from previous experiences, even if they were unpaid or not directly associated with publishing. For example, an administrator needs to have good timekeeping, show attention to detail, and have strong written and verbal communication skills which are all transferable skills for an editorial assistant.

• Take care checking for typos – use tools to help you like grammarly.com , ask a friend to proofread it for you, and read it out loud to catch any grammar, punctuation, or spelling mistakes.
• Make sure you have tailored your CV to the role you’re applying for. Avoid using the same CV or cover letter for every application – it should be specific to the role and company you are applying for.
• Don’t make it too long – CVs should be kept to two pages. Avoid long paragraphs and keep your sentences short. Try bullet points to demonstrate your skills and responsibilities under each position.

For more careers advice from people across the publishing industry on what – and what not – to put on an entry level publishing CV, view this video:

Covering Letter Tips

Take time to write your cover letter. Ask yourself why you want this position at this particular company. What is it you love about the role? Why do you think you’ll be the perfect candidate?

Research the company and, where relevant, the imprint*, and tailor you application. Look at types of books and/or journals they publish, what recent successes have impressed you, and who are their competitors. Reading the Bookseller (a magazine specifically about the bookselling and publishing trades) and following publishers on Twitter are great ways to keep up with industry news!

Remember that your cover letter is not just an embellished CV – it is an opportunity to show you have your own ideas, are aware of industry trends, and (most importantly) can do the job. Work through the list of required skills provided in the job description and give examples of relevant experience. When giving examples, be specific and show results, for example “In my time running my football club’s Twitter account at university, I introduced weekly sports quizzes that doubled our followers from 50 to 100 in one month”.

Be honest if you don’t have any experience of a required skill and present it as an exciting opportunity to develop.

• Address the cover letter to the hiring manager. This is usually included in the job description. If it isn’t, don’t be afraid to contact whoever posted the job and ask.
• Always err on the side of caution and use formal conventions in any correspondence, e.g. “Dear Sir/Madam” or, if you know their name, “Dear [Ms/Mr/Mx] [Surname]”. Remember that every interaction with the company is an opportunity to impress so be polite and respectful. Sending too many emails to check up on the status of your application can be annoying for those involved in the hiring process, who may be juggling hundreds of CVs.
• The first paragraph should come straight to the point, for example: ‘I am writing to apply for the position of [role name] that I saw advertised in [media/agency]. Please find my CV enclosed.’
• Use key words from the job description and give concrete examples of your skills.
• Some companies will let applicants know if they are unsuccessful, but this is not always the case. If you don’t hear from a company after the deadline, you can probably assume that you won’t be offered an interview.

Interview Tips

Research is key! Find out everything you can about the company, the books or journals they publish, the people that work there, and, if you can, the people who will be interviewing you.

Be prepared to answer these questions in an interview:

• Why do you want to work at this company?
• Why do you want to work in this role?
• Tell us a bit about yourself.
• What are your biggest strengths?
• What is your biggest weakness?

It’s also a good idea to prepare examples of your creativity, problem-solving abilities and organisational skills. Using the job description, consider if there are any other key skills you may be asked to give examples of in the interview.

Always come to an interview with a list of questions and remember that you are also interviewing them! This is your opportunity to find out if the company is right for you – what is the company culture like? Are there opportunities for training and progression? Who are the rest of the team?

Build rapport with the interviewers by asking about their careers, what they like about working there, and what they hope the successful candidate will get out of the role. Finally, don’t forget to ask about the timeline and next steps for their final decision. This is especially important if you have multiple interviews in the same week as you may be offered another position while waiting to hear back from them.

*An imprint is a publishing term for subdivision of a publishing company. A publisher may have multiple imprints under the same division. In a very large company with several divisions, there can be hundreds of imprints, each with their own distinct list of books. To figure out where the team that you are applying to join fits within the overall structure of the business, visit the About page of the parent company. For example, if you are applying for a position at Penguin Random House, you can find a description of their divisions and imprints here .

Publisher Cover Letter Example (Free Guide)

Create an publisher cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you in the market for a new career opportunity? Are you wanting to make a move from your current job? If so, you're likely in need of a great cover letter. Our Publisher Cover Letter Guide is here to help! Our guide provides you with the necessary information to create a compelling cover letter that will catch the eye of potential employers. Read on to learn more!

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Dear Publisher,

I am writing to apply for the position of Publisher with your company. With my extensive background in the publishing industry, I am confident that I have the skills and experience to make an immediate and positive contribution to your team.

I have a Bachelor’s degree in English Literature from the University of Chicago and have been working in the publishing industry for over 10 years. During this time, I have held a variety of roles, including book editor, copywriter, and publishing project manager. I have a deep understanding of the publishing process, from concept development and editing to production and marketing. I am also highly experienced in copywriting and have a strong eye for detail.

I am adept at collaborating with authors and managing editorial teams to ensure that projects are completed on time and within budget. I have a proven ability to spot potential areas of improvement, while also remaining organized and focused on the objectives of the project. I am also highly knowledgeable of the latest technologies and trends in the publishing industry.

I am confident that my skills and experience make me an ideal candidate for the position. I am passionate about the publishing industry and would be excited to join your team. I look forward to discussing this opportunity with you further.

Sincerely, [Your Name]

Why Do you Need a Publisher Cover Letter?

• A Publisher cover letter is essential in helping you stand out amongst the competition when applying for a publishing job.
• Having a well written and comprehensive cover letter can give you the edge over other applicants and allow you to show the hiring manager why you are the perfect candidate for the job.
• A Publisher cover letter allows you to showcase your writing and communication skills, which are often the most important qualities a publisher looks for in a potential employee.
• It also allows you to highlight any experience you have in the publishing industry, which can help demonstrate your knowledge and expertise.
• Finally, a Publisher cover letter can help you explain why you are the ideal candidate for the job and what makes you stand out from the competition.

A Few Important Rules To Keep In Mind

• Start your cover letter with an introduction that includes your name and your contact information.
• Address the letter to a specific contact person, if possible. If you are unable to locate a contact person, you may address the letter to the “editorial staff” or “hiring manager.”
• Outline your qualifications and experience that make you a good fit for the job.
• Explain why you are interested in the publishing house or the specific job.
• Include a copy of your resume or other relevant documents.
• Close your letter with a polite and professional tone.
• Proofread and edit your letter to ensure that it is free of any errors.
• Send your letter via email or postal mail, depending on the instructions provided by the publisher.

What's The Best Structure For Publisher Cover Letters?

After creating an impressive Publisher resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Publisher cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Publisher Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

When writing a publisher cover letter, it is important to be clear and concise. The following components should be included:

• Introduction: An introduction should be used to introduce yourself, explain why you are writing, and briefly mention your relevant skills and experience. It should be both engaging and concise.
• Background: The background section of the cover letter should provide the reader with a clearer understanding of your experience and qualifications. This section should include relevant information about your education, work history, and any special skills or qualifications that you possess.
• Relevant Experience: This section should highlight any experience that is directly related to the publishing industry. It is important to explain how your skills and experience make you well-suited for the position.
• Motivation: In this section, you should explain why you are interested in a career in publishing. Make sure to explain what it is about publishing that interests you and why you believe you would be a good fit for the position.
• Conclusion: The conclusion should be used to thank the reader for their time and reiterate your interest in the position. You should also include your contact information so that the reader is able to reach out to you.

Writing a publisher cover letter can be a daunting task, but following these simple guidelines can help you create a professional and effective letter. By highlighting your relevant skills and experience, you can show the reader that you are the ideal candidate for the position.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Publisher Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not researching the company or publication
• Not addressing the letter to a specific editor or publisher
• Not providing a clear understanding of your work
• Not providing samples of your work
• Not proofreading the letter for typos or errors
• Not being professional and courteous
• Not following the guidelines set by the publisher
• Not including contact information
• Not providing a call to action or asking for a response

Key Takeaways For a Publisher Cover Letter

• Highlight your experience in publishing, writing, editing, and marketing.
• Show that you understand the publisher's goals and how you can help them achieve them.
• Demonstrate your technical skills, such as knowledge of publishing software.
• Provide examples of your past successes in the publishing field.
• Discuss your attention to detail, organization, and communication skills.
• Show enthusiasm and a passion for the publishing field.

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How to Write a Cover Letter That Sounds Like You (and Gets Noticed)

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Do the research, start off strong, and emphasize your value.

• EM Elainy Mata is a Multimedia Producer at Harvard Business Review. ElainyMata

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Choose Your Test

Sat / act prep online guides and tips, cover letter sample: applying for editorial assistant job.

Not everyone applying for a job has years of professional experience behind them. This next sample cover letter's geared toward an entry-level position in the publishing industry.

The applicant has had a relevant internship, plus a summer job at her local bookstore. In lieu of more extensive experience, she makes sure her enthusiasm for the position and company shines through. 

Read on to see how the writer shows her passion for publishing, and then check out the analysis below of what this cover letter does well.

Cover Letter Sample: Editorial Assistant  

Mary Entel 1111 E. 15th St. New York, NY 11230

May 1, 2016  

Rita Bookman Editor-in-Chief Cooper Books Publishing House 74 Reading Street New York, New York 10020

Dear Ms. Bookman,

I was pleased to find your posting for an Editorial Assistant with Coffeehouse Books on MediaBistro.com. As an English literature major with a passion for the written word, I am committed to working in the publishing industry following graduation. I’m especially excited about your publishing company because you represent two of my favorite authors, Tim Smith and Anne Lee. I'm confident that I have the skills and experiences to add substantial contributions to Coffeehouse Books.

Last fall, I gained practical experience in the publishing industry as an intern at Dharma Publishing House. I collaborated with members of the editorial staff on projects that included reading and reporting on manuscript submissions, editing promotional materials, and completing fact checks. In particular, I edited three social science works to publication-ready state using Chicago Manual of Style guidelines. My knowledge of grammar and style would allow me to step right into editorial work as an Editorial Assistant with your company.

Beyond my editorial experience, I would also bring a rich knowledge of literature. I studied English at NYU, maintaining a 3.8 GPA, and worked at my local bookstore during the summers. At the bookstore, I helped customers discover contemporary works - The Orphan Master’s Son and Swamplandia are two favorites - and organized events for speakers and book signings. Between my studies and work, I immersed myself in the world of fiction and nonfiction. My passion for reading underlies my commitment to this work, and I have the organizational and communication skills, along with the attention to detail, to excel in every aspect of the Editorial Assistant role.

My life has been shaped by the written word, and I would be thrilled to contribute to Coffeehouse Books in the role of Editorial Assistant. I would welcome the opportunity to interview and can be reached anytime at (555) 555-5555 or [email protected].

Thank you very much for your consideration.

Mary Entel  

Mary Entel

While Mary hasn't worked in publishing before, she's spent a lot of time around books working in her local bookstore.

Editorial Assistant Cover Letter: The Breakdown

In her cover letter for the position of Editorial Assistant , Mary  expresses her enthusiasm for the position. She shows that she has the skills - editorial, organization, communication - to do well in the role, and infuses her entire letter with a sense of excitement about working in the publishing industry.

In her introduction, Mary shows that she has some familiary with Coffeehouse Books , stating that the company represents two of her favorite authors. She describes her experiences as an editorial intern, as well as her knowledge of literature as an English major and summer employee of her local bookstore.

Mary ends by restating her excitement about the position with Coffeehouse Books. After reading her letter, hopefully Editor-in-Chief Rita Bookman will be happy to engage with Mary in conversation about the Editorial Assistant position.

In addition to the content of Mary's letter, let's take a closer look at its overall presentation. 

A Note on Format

As you can see in the letter above, Mary formats her cover letter in a traditional way. She includes her name and address at the top, followed by the date and name and information of the hiring manager. 

This is a great approach if you're sending your cover letter by hard copy or as a Word attachment. For a lot of jobs, though, it's fine or even preferred to send your cover letter right in the body of an email. Still other jobs use their own application portal and want you to paste your information into a text box.

In the latter two cases (body of the email and text box), it's usually fine to leave out all these headers. You can just start right in by addressing the hiring manager. Make sure you understand how to send your application materials and format your cover letter accordingly!

What's Next?

On to the next cover letter! Check out this cover letter sample for the position of Assistant Restaurant Manager .

Care to read more samples? Head over to our full cover letter guide with six sample letters and tips for how to write a great one .

Are you writing your own cover letter for a job application? Check out our great cover template to help you through the writing process, step by step . 

Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

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Cover letters

A good cover letter can help to “sell” your manuscript to the journal editor. As well as introducing your work to the editor you can also take this opportunity to explain why the manuscript will be of interest to a journal's readers, something which is always as the forefront editors’ mind. As such it is worth spending time writing a coherent and persuasive cover letter.

The following is an example of a poor cover letter:

Dear Editor-in-Chief, I am sending you our manuscript entitled “Large Scale Analysis of Cell Cycle Regulators in bladder cancer” by Researcher et al. We would like to have the manuscript considered for publication in Pathobiology. Please let me know of your decision at your earliest convenience. With my best regards, Sincerely yours, A Researcher, PhD

Instead, check to see whether the journal’s Instructions for Authors have any cover letter requirements (e.g. disclosures, statements, potential reviewers). Then, write a letter that explains why the editor would want to publish your manuscript. The following structure covers all the necessary points that need to be included.

• If known, address the editor who will be assessing your manuscript by their name. Include the date of submission and the journal you are submitting to.
• First paragraph: include the title of your manuscript and the type of manuscript it is (e.g. review, research, case study). Then briefly explain the background to your study, the question you sought out to answer and why.
• Second paragraph: you should concisely explain what was done, the main findings and why they are significant.
• Third paragraph: here you should indicate why the readers of the journal would be interested in the work. Take your cues from the journal’s aims and scope. For example if the journal requires that all work published has broad implications explain how your study fulfils this. It is also a good idea to include a sentence on the importance of the results to the field.
• To conclude state the corresponding author and any journal specific requirements that need to be complied with (e.g. ethical standards).

TIP: All cover letters should contain these sentences:

• We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal.
• All authors have approved the manuscript and agree with its submission to [insert the name of the target journal].

Submission checklist

Before submitting your manuscript, thoroughly check its quality one more time. Evaluate it critically—could anything be done better?

Be sure that:

• The manuscript follows the Instructions for Authors
• All files are in the correct file format and of the appropriate resolution or size
• The spelling and grammar are correct
• You have contact information for all authors
• You have written a persuasive cover letter

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Publisher Cover Letter Example

Writing a cover letter to a publisher can feel like a challenging task. It’s important to get the right tone and make sure that the most important points are covered. To make the process easier, we have put together a comprehensive guide which outlines the key elements that should be included in your cover letter and provides a helpful example. With this guide, you can be sure that your cover letter will make a great first impression on the publisher.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Publisher Cover Letter Sample

[PUBLISHER NAME]

[PUBLISHER ADDRESS]

Re: Submission of Manuscript

Dear [PUBLISHER NAME],

I am delighted to submit my manuscript, [MANUSCRIPT TITLE], for your review and consideration for publication.

The manuscript is a [GENRE] novel with [NUMBER OF WORDS] words, written for a [TARGET AUDIENCE] audience. It is a story of [OVERALL PLOT], exploring themes such as [THEMES]. It covers the topics of [TOPICS], and in the process, showcases the unique aspects of [LOCATION].

I am confident that my manuscript is a valuable contribution to the [GENRE] genre and is sure to engage and entertain readers.

I have a background in [YOUR BACKGROUND], making me well- equipped to handle all aspects of the publication process. I am creative and organized, and I am committed to helping make this book a success.

In addition to my manuscript, I have included a [OUTLINE] and sample [CHAPTER] to provide you with a better idea of what the book is about.

I look forward to your response.

[YOUR NAME]

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What should a Publisher cover letter include?

A publisher cover letter should provide a concise overview of the candidate’s qualifications, experience, and relevant skills that make them an ideal fit for the position. It should also demonstrate their enthusiasm and enthusiasm for the position, as well as the publisher’s mission and values.

The cover letter should include the following components:

• A brief introduction that highlights the candidate’s qualifications, experience, and skills.
• An explanation of why the candidate is interested in the publisher and why their skills make them the perfect fit for the role.
• An overview of the candidate’s relevant experience, such as writing, editing, or other publishing- related experience.
• Examples of previous work, such as articles, published books, or other relevant materials.
• Details of any awards or recognition the candidate has received, such as writing awards or best- seller lists.
• A summary of the candidate’s professional goals and why they feel they are uniquely qualified to contribute to the publisher’s success.
• A closing statement that expresses the candidate’s interest in the opportunity and their availability for an interview.

Publisher Cover Letter Writing Tips

Writing a cover letter to a publisher is an important step in ensuring that your book proposal is given the attention it deserves. Whether you are submitting a novel, non- fiction book, or children’s book, your cover letter is your chance to introduce yourself and your work to the publisher. Here are some tips to help you write a successful publisher cover letter:

• Start off strong – Many publishers receive hundreds if not thousands of queries each week. Make sure your opening paragraph is attention- grabbing and captures the reader’s interest.
• Introduce yourself – Explain who you are and why you are writing to the publisher. Be sure to include a brief overview of your background and qualifications.
• Describe your book – Provide a short summary of your book, including the genre, target audience, and a few key plot points. Explain why you believe your book would be a good fit for the publisher.
• Show your enthusiasm – Publishers want to know that you are passionate about your book and will be an active partner in the publishing process. Make sure to include statements that demonstrate your commitment to the project.
• Keep it short – Your cover letter should be no more than one page in length. Be sure to keep your language concise and to the point.
• Close strong – End your letter with a brief statement that reiterates your enthusiasm and encourages the publisher to read your proposal.

Following these tips can help you create an effective and engaging cover letter that is sure to grab the publisher’s attention. Good luck with your query!

Common mistakes to avoid when writing Publisher Cover letter

Writing an effective cover letter for your publisher can mean the difference between getting published or not. To ensure your cover letter stands out among the rest, here are some common mistakes to avoid:

• Not addressing the publisher by name: Make sure you know the name of the publisher you are submitting your work to and address them directly in your letter.
• Not explaining why you’re submitting your work: Be sure to explain what inspired you to write your book, and why you think it would be a great fit for their publishing house.
• Not double- checking your spelling and grammar: It is essential to proofread your letter several times to make sure there are no errors before sending it off.
• Not including a sample of your work: If you are submitting a book, include a sample chapter or two in your cover letter to give the publisher an idea of what your work looks like.
• Not being concise: Keep your letter brief and to the point. You don’t have to tell your entire life story in a single letter, just enough to give the publisher a good idea of who you are and why your work should be chosen.
• Not being professional: Even though you want your letter to be personable, be sure to remain professional and courteous.

By avoiding these common mistakes when writing your publisher cover letter, you can ensure that it makes a great impression and increases your chances of being published.

Key takeaways

Writing a great cover letter for your Publisher can help you stand out from the crowd. Here are some key takeaways for writing a winning cover letter:

• Introduce yourself and explain why you are the best fit for the job. Be sure to highlight your experience and qualifications relevant to the position.
• Show your enthusiasm for the company and the job. Demonstrate why this opportunity is an exciting one for you.
• Be concise and to the point. Keep your cover letter brief and focused and make sure that you do not repeat information that is already in your resume.
• Make sure to proofread your letter. It’s important to double- check your grammar, spelling, and punctuation.
• Include a call to action. Ask for an opportunity to discuss the position further, and provide your contact information so the employer can reach you.

By following these tips, you can craft an impressive cover letter that will help you get the Publisher position you’ve been dreaming of. Good luck!

Frequently Asked Questions

1.how do i write a cover letter for an publisher job with no experience.

Writing a cover letter for a Publisher job with no experience can be intimidating, but there are still effective ways to showcase your enthusiasm and communication skills. First, start by introducing yourself and highlighting your education and qualifications. Explain why you chose this specific job and why you’re the best candidate for the position. Focus on the skills you have that would be beneficial in the role and how your unique qualities will add value to the company. Finally, politely close the letter by thanking the reader and expressing your enthusiasm for the opportunity to work with the company.

2.How do I write a cover letter for an Publisher job experience?

Writing a cover letter for an experienced Publisher job is slightly different than writing one with no experience. Begin by highlighting your professional experience and qualifications that make you the ideal candidate for the job. Explain why you’re passionate about the position and what unique qualities you can bring to the company. Outline your previous Publisher experience, highlighting the key skills you have acquired and the successes you have achieved in your past roles. Finally, thank the reader for their time and express your enthusiasm for the opportunity to work with the company.

3.How can I highlight my accomplishments in Publisher cover letter?

When outlining your accomplishments in a Publisher cover letter, it’s important to show how your successes have been beneficial to the company. Demonstrate how your past experience has been valuable to employers by outlining the skills you have acquired and the projects you have completed. Provide examples of how your work has improved the company’s profitability or efficiency and how you have been able to make a positive impact in your roles.

4.What is a good cover letter for an Publisher job?

A good cover letter for a Publisher job should be succinct, yet compelling. Begin by introducing yourself and explaining why you are the best candidate for the position. Outline your qualifications, experiences and accomplishments in the field, showing how you can bring value to the company. Focus on the skills and qualities you have that can benefit the position and how your unique background and knowledge can be an asset to the team. Finally, politely thank the reader for their time and express your enthusiasm for the opportunity to work with the company.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Publisher Cover Letter Examples

A great publisher cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following publisher cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Lakeysha Lenartz

(290) 570-4971

[email protected]

Dear Tacy Norton,

I am writing to express my keen interest in the Publisher position at Penguin Random House. With a solid five-year background in the publishing industry at HarperCollins, I have honed my skills in identifying promising manuscripts, guiding authors through the publishing process, and bringing compelling stories to market. I am excited about the opportunity to bring my expertise and passion for literature to your esteemed company.

At HarperCollins, I had the privilege of leading a dynamic team, working closely with both established and emerging authors. My role involved strategic planning for book launches, overseeing the editorial and production processes, and collaborating with marketing and sales departments to maximize the reach of our publications. I am proud to have contributed to several best-selling titles, which have not only met but often exceeded sales targets due to our innovative approaches to engaging with readers and the literary community.

I am particularly drawn to Penguin Random House because of your commitment to diversity in literature and your reputation for nurturing authors’ careers. I share your vision of creating a catalog that reflects a wide array of voices and stories, and I am eager to leverage my experience in cultivating relationships with authors from varied backgrounds to help expand your already impressive portfolio.

My leadership style is characterized by a collaborative spirit and a results-driven approach, always with a focus on excellence in content and respect for the creative process. I am adept at navigating the rapidly evolving landscape of publishing and am well-versed in leveraging digital platforms to enhance our print initiatives.

I am looking forward to the possibility of discussing how my background, skills, and enthusiasms align with the goals of Penguin Random House. Thank you for considering my application. I hope to contribute to your team's success and to help write the next chapter in your company's distinguished history.

Warm regards,

Related Cover Letter Examples

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7 Editor Cover Letter Examples

Editors meticulously sift through content, refining and polishing it to perfection, ensuring every word, sentence, and paragraph tells a compelling story. Similarly, your cover letter is your chance to meticulously craft your professional narrative, ensuring every detail paints a picture of your skills, experiences, and dedication. In this guide, we'll delve into the best cover letter examples for Editors, helping you to refine your own masterpiece.

Cover Letter Examples

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The best way to start an Editor cover letter is by directly addressing the hiring manager, if their name is known. Then, introduce yourself and briefly mention your current role or most relevant experience. Make sure to express your interest in the position and the company, and highlight why you are a good fit. For example: "Dear [Hiring Manager's Name], As a seasoned editor with over [number] years of experience in [specific field], I was thrilled to see your job posting for an Editor at [Company's Name]. My expertise in [specific skills or experiences] makes me a strong candidate for this role." This approach shows professionalism and enthusiasm right from the start.

Editors should end a cover letter by summarizing their qualifications, expressing enthusiasm for the opportunity, and inviting further discussion. A strong closing statement might be, "With my extensive editing experience and passion for storytelling, I am confident I can bring valuable contributions to your team. I look forward to the possibility of discussing my qualifications further." Following this, a professional sign-off such as "Sincerely" or "Best regards" should be used, followed by their full name. It's also important to include contact information either after the sign-off or at the top of the letter. This ending is effective as it reiterates the editor's suitability for the role, shows eagerness to be part of the team, and opens the door for further communication, all of which can leave a positive, lasting impression.

An Editor's cover letter should ideally be about one page long. This length is enough to succinctly present your qualifications, experience, and interest in the position without overwhelming the reader. It's important to remember that a cover letter is a professional introduction, not a comprehensive career history. As an editor, you should use this opportunity to demonstrate your ability to communicate effectively and concisely, showcasing your editing skills. Too long of a cover letter may lose the reader's interest, while too short may not provide enough information about your suitability for the role.

Writing a cover letter with no experience as an editor can seem daunting, but it's important to remember that everyone starts somewhere. Here's how you can approach it: 1. Start with a strong introduction: Begin your cover letter by introducing yourself and expressing your interest in the position. Make sure to mention the job title and the company's name. 2. Highlight relevant skills: Even if you don't have direct editing experience, you likely have skills that are relevant to the position. For example, strong written and verbal communication skills, attention to detail, and the ability to work under tight deadlines are all important for an editor. If you have experience in writing, proofreading, or other related fields, be sure to mention this. 3. Showcase your education: If you have a degree in English, Journalism, Communications, or a related field, this can be a strong selling point. Highlight any relevant coursework or projects that demonstrate your editing and writing skills. 4. Discuss your passion for the industry: Show your enthusiasm for the field of editing. This could be through discussing books, articles, or other forms of media that have inspired you, or by talking about your own personal writing or editing projects. 5. Provide examples: Use specific examples to demonstrate your skills and abilities. For instance, if you've written a thesis or dissertation, you can discuss how you edited and revised your own work. If you've worked in a role where you had to review or create written content, talk about this experience. 6. Show willingness to learn: As you're applying for an entry-level position, employers will be looking for candidates who are eager to learn and grow. Express your willingness to learn and adapt in your cover letter. 7. Close professionally: Thank the hiring manager for considering your application and express your interest in the opportunity to discuss your qualifications further. Remember, your cover letter should be concise, professional, and tailored to the specific job you're applying for. Proofread it carefully to ensure it's free of errors.

Related Cover Letters for Editors

Journalist cover letter.

Copywriter Cover Letter

Content Writer Cover Letter

Editor Cover Letter

Senior Editor Cover Letter

Content editor cover letter, copy editor cover letter, managing editor cover letter, associate editor cover letter, technical editor cover letter, related resumes for editors, editor resume example.

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Example Cover Letter For Manuscript Submission

Writing a Strong Cover letter  for Manuscript Submission

When you send your manuscript to a publisher or literary agent, you will need to include the following information;

– A letter of motivation

– A biography of the author

– A synopsis of your manuscript

– Selection of sample chapters

The first thing the editor or literary agent will see when they open the envelope for submission is your cover letter. It is so often overlooked by aspiring writers, and yet, if the letter you wrote is not up to par, then chances are the editor or literary agent will not continue to read the rest of your submission.

So what information to include in your cover letter for manuscript submission? Well, in general terms, there are three important things in your letter should focus on you, your book, and why your book is worthy of publication.

Summerdale publications Stewart Ferris reports that “when writing about himself, the goal of a paragraph that summarizes the highlights of what qualifies you to write this book. The editor has to know if you have had success before publishing, if you have the necessary preparation for writing his book, and if you write more books on the subject. ”

Then you need to think about what information to include in your cover letter that is directly related to the manuscript or book in question itself. You want to focus just maybe a paragraph of your letter on the content of the book itself, to give the reader a taste of what is to come in the synopsis, and finally in the complete manuscript. Focus briefly on the “who, where, when and what is happening” on the story line.

You must also include the reasons why his book should be published in his letter. Think about why the publisher would not be taking a big risk on the introduction of his book. Maybe you have some contacts that allow easy campaign to promote the book. Or maybe you’ve completed a large piece of market research that shows that there is real demand for your book. In addition, you may be aware of ways that could lead to a rapid and reliable market for his book – which can be a university professor with a guarantee that your book will become an essential text for your university, once published by example.

Finally, remember that your writing is on permanent display throughout the presentation of manuscripts.  So try to include a sentence or two that summarize the essence of your beautiful book.

If you send your manuscript by e-mail, your cover letter comes before your story that the main body of your e-mail, and always acts as your introduction. Your cover letter should be single-spaced, written in standard block or semi-block format, and a double space between paragraphs. If you mail your manuscript, you should consider writing your cover letter on plain white 8 ½ “by 11” paper.

As mentioned earlier, the number of parts in a letter may vary. But regardless of how many sections there are, some information that is normally specified in the cover letter includes the title of your story and your word count history. If you send your manuscript by mail, as opposed to e-mail, you can also specify that the self-addressed, stamped envelope (SASE) is closed and there is no need to return the manuscript .

What not to include in your cover letter for manuscript submission is a detailed description of its history. I also noticed some recent submission guidelines where publishers have emphasized the authors not to include photos of themselves with their offers. Make sure to always read the most recent guidelines published and send only what publishers require that you send. Disobeying submission guidelines can sometimes mean an automatic rejection of its short history.

Not all publishers will be required to send letters with his manuscript short story, but when a letter is necessary, try to think of your cover letter as well as a courtesy, the introduction of a tool, rather than an argument of sale. Let your cover letter to introduce, and let your story speak for itself. This is more acceptable and less rejected.

The numbered requirements which you posted tell you exactly what the company wants you do. Generally the type preferred is Times New Roman. You should be able to format your word processor to create the book’s pages as the company is asking. Once you’ve done that, you’ll be able to determine how many pages you’ll have, and, if your manuscript is completed, you can just print it. The paper which you use in your printer would naturally be good quality and the proper size. The normal font size is 10 point, but you can control that, too, in your word processor.

How do i correctly send my story to these publishers? How do i make my novel in this format? For example, what does it mean by typewritten pages?

How should I write my story, the font size, are the pages supposed to be back and front written or what?

How do i write it in this structure they gave me?

This is what they said to me… FORMAT FOR SUBMISSIONS 1. Submissions should consist of a book-length manuscript with a contemporary setting that will be suitable for readers ages 12 to 18.

2. Manuscripts should be no shorter than 100 typewritten pages and no longer than 224 typewritten pages. Include a brief plot summary with your covering letter.

3. Each manuscript should have a cover page listing the title of the novel; the author’s name, address, and telephone number.

4. Manuscripts should be typed double-spaced on 8-1/2″ x 11″ good quality white paper, and pages should be numbered consecutively. The type should be at least 10 point. The author should retain a copy of any manuscript submitted.

Writer’s Market: What else do I need? I’m purchasing the 2009 version of WM, but having never submitted any of my writing as a freelancer before, what else do I need to know that’s not included in this book? For example, will it tell me how to write a query letter, the dos and don’ts of my manuscript, and so on? At this point I have no idea if I should be sticking to a certain number of pages, what the format of my manuscript should be, and so on.

Basically, I’m trying to find out if the WM only gives listings, or if it will guide me step-by-step through the submission process.I would appreciate any guidance regarding websites or other publications for the first time writer, if you feel that WM does not cover some of the things I need to know.

Thanks in advance!

It does cover the basics, including how to format a manuscript and write a querry letter. Each book has articles on the publishing industry, submission process, and some author interviews.

consider joining absolutewrite.com/forum (the watercooler) for more assistance. It’s a large and knowledgable group with a wealth of information to share.

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