application letter for leaving hostel permanently

20+ Hostel Leaving Permanently Application Letter with Examples

Letter Templates
February 29, 2024
Leave Letters , Application Letters

Hostel Leaving Permanently Application Letter : A hostel leaving permanently application letter is a formal letter written by a hostel resident to inform the hostel management that they have decided to leave the hostel permanently . This Hostel Leaving Permanently Application Letter is necessary to inform the management of the president’s decision and to request the refund of the hostel deposit .

The Hostel Leaving Permanently application letter should be written in a professional, polite tone and should clearly state the reason for the departure. It is important to provide a clear date for when the resident will be vacating their room, and to ensure that the room is cleaned, and any damages are reported to the hostel management before they leave.

Hostel Leaving Permanently Application Letter – Ideas

Content in this article

Here are some ideas to consider when writing a hostel leaving permanently application letter:

Start the Hostel Leaving Permanently Application Letter with a polite greeting to the hostel manager, and express gratitude for the time spent in the hostel.
Clearly state the reason for leaving the hostel permanently, such as finding alternative accommodation that better suits your needs.
Request the refund of the hostel deposit, and inquire about any necessary steps or processes that need to be taken to obtain the refund.
This Hostel Leaving Permanently Application Letter Provide a clear date for vacating the room, and ensure that the room is cleaned and any damages are reported to the hostel management before leaving.
If there were any positive experiences or memories made while living in the hostel, it can be nice to mention them in the letter as a way of expressing gratitude and leaving on a positive note.
This Hostel Leaving Permanently Application Letter Be polite and professional throughout the Hostel Leaving Permanently Application Letter, and avoid any negative or confrontational language.
End the Hostel Leaving Permanently Application Letter with a polite closing, and express gratitude for the management’s time and assistance in the matter.

Hostel Leaving Permanently Application Letter – Sample format

Below is a sample format for a Hostel Leaving Permanently Application Letter:

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Contact Number] [Date]

[Hostel Warden’s Name] [Hostel Name] [Hostel Address] [City, State, Zip Code]

Subject: Request for Permanently Leaving the Hostel

Dear [Hostel Warden’s Name],

I hope this letter finds you in good health. I am writing to formally inform you about my decision to permanently leave the hostel due to [mention the reason – could be completing studies, personal reasons, etc.].

I have thoroughly enjoyed my time at the hostel, and I appreciate the support and facilities provided during my stay. However, circumstances have led me to make this decision, and after careful consideration, I believe it is in my best interest to find alternative accommodation.

I kindly request you to guide me through the formalities and procedures for the hostel leaving process. I am committed to completing any necessary paperwork or clearances required for a smooth transition.

I would like to express my gratitude to the hostel staff for their assistance and cooperation throughout my stay. I have cherished the experiences and memories gained during this time.

Please let me know the steps I need to follow and any specific documentation required to complete the leaving process. I understand that there may be certain notice periods or formalities, and I am prepared to comply with them.

Thank you for your understanding and cooperation in this matter. I appreciate your prompt attention to this request and look forward to a smooth departure process.

If there are any exit interviews or feedback sessions, I am more than willing to participate to provide my insights and suggestions for the improvement of hostel facilities and services.

I would appreciate it if you could provide me with a written acknowledgment of this letter and the details of the next steps in the leaving process.

Thank you once again for your understanding, and I wish the hostel and its residents continued success.

[Your Name]

Feel free to modify the Hostel Leaving Permanently Application Letter based on your specific situation and the policies of the hostel.

Hostel Leaving Permanently Application Letter – Sample Format

Hostel Leaving Permanently Application Letter – Example

Here’s an example of Hostel Leaving Permanently Application Letter:

[Your Name] [Your Address] [City, State ZIP Code] [Date]

[Hostel Manager’s Name] [Hostel Name] [Hostel Address] [City, State ZIP Code]

Dear [Hostel Manager’s Name],

I am writing to inform you that I have decided to leave the hostel permanently. I have enjoyed my time here, but I have found alternative accommodation that better suits my needs.

I would like to request the refund of my hostel deposit. Please let me know what steps or processes I need to take to obtain the refund.

I will be vacating my room on [date]. I will ensure that the room is cleaned and any damages are reported to the hostel management before I leave.

I would like to express my gratitude for the time spent in the hostel, and for the positive experiences and memories made during my stay. Thank you for your assistance and understanding in this matter.

Hostel departure letter

Below is a Hostel Departure Letter:

Subject: Notice of Departure from the Hostel

I trust this letter finds you well. I am writing to formally notify you of my decision to depart from the hostel. After careful consideration and for reasons [mention the reason – completing studies, personal circumstances, etc.], I have decided to permanently leave the hostel.

I want to express my gratitude for the support and facilities provided during my stay. I have enjoyed my time at the hostel and appreciate the sense of community it has offered.

As I plan my departure, I am committed to completing any necessary formalities and complying with the hostel leaving procedures. Kindly guide me through the process and inform me of any paperwork or clearance requirements.

I understand that there may be specific notice periods or exit procedures, and I am prepared to adhere to them. I am willing to participate in any exit interviews or feedback sessions to provide insights and suggestions for the improvement of hostel facilities and services.

I would appreciate it if you could provide me with a written acknowledgment of this letter and share the details of the next steps in the departure process.

Thank you for your understanding, cooperation, and the positive experiences I have had at the hostel. I wish the hostel and its residents continued success.

Feel free to customize the letter based on your specific situation and the policies of the hostel.

Hostel Departure Letter

a letter to hostel warden for leaving permanently

Below is a letter to the hostel warden for leaving permanently:

Subject: Notice of Permanent Departure from the Hostel

I hope this letter finds you in good health and spirits. I am writing to formally notify you of my decision to leave the hostel permanently. After careful consideration, I have concluded that it is in my best interest to find alternative accommodation.

I want to express my sincere gratitude for the support and hospitality I have received during my stay at [Hostel Name]. It has been an enriching experience, and I am grateful for the friendships made and the memories created during my time here.

However, due to [mention the reason for leaving – it could be completing studies, personal circumstances, etc.], I find it necessary to seek accommodation elsewhere. I assure you that this decision was not made lightly and has been well-considered.

I kindly request your guidance on the formalities and procedures for the hostel leaving process. Please advise me on any paperwork or clearances that need to be completed to facilitate a smooth transition.

I am committed to fulfilling any obligations or notice periods required by the hostel. Additionally, I am willing to participate in any exit interviews or feedback sessions to provide insights for the improvement of hostel facilities and services.

Thank you once again for your understanding and assistance in this matter. I appreciate your prompt attention to this request and look forward to your guidance on the departure process.

Please do not hesitate to reach out if you require any further information or clarification from my end.

Feel free to customize the letter to suit your specific circumstances and the policies of your hostel.

A Letter to Hostel Warden for Leaving Permanently

Hostel Leaving Permanently Application Letter – Template

Here’s a template of Hostel Leaving Permanently Application Letter:

I am writing to inform you that I have decided to leave the hostel permanently. I have enjoyed my time here, but I have found alternative accommodation that is better suited to my needs.

I would like to request that my hostel deposit be refunded to me. Please let me know the process for obtaining my refund and any other necessary information regarding my departure.

I will be vacating my room on [insert date]. I will ensure that the room is cleaned and any damages are reported to the hostel management before I leave.

Thank you for your understanding, and please let me know if there is any additional information you require.

Formal letter to hostel warden for leaving

Below is a formal letter to the hostel warden for leaving:

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

I hope this letter finds you well. I am writing to formally inform you of my decision to leave the hostel. After careful consideration and deliberation, I have determined that it is in my best interest to seek alternative accommodation.

I would like to express my sincere appreciation for the support and hospitality I have received during my time at [Hostel Name]. The experiences and friendships I have gained will be cherished dearly.

My departure is primarily due to [mention the reason – it could be personal, academic, or professional]. I assure you that this decision has not been made lightly, and I have weighed the factors involved thoroughly.

I kindly request your guidance regarding the procedures for leaving the hostel. Please advise me on any formalities or paperwork that need to be completed to ensure a smooth transition.

I am committed to fulfilling any obligations or notice periods stipulated by the hostel. Additionally, I am open to participating in exit interviews or providing feedback to contribute to the continual improvement of hostel services.

Thank you for your understanding and cooperation in this matter. I appreciate your prompt attention to my request and look forward to your guidance on the departure process.

Please do not hesitate to reach out to me if you require any further information or clarification.

Feel free to modify the letter as per your specific circumstances and requirements.

Formal Letter to Hostel Warden for Leaving

Hostel exit letter format

Below is a Hostel Exit Letter Format:

Subject: Notice of Hostel Exit

I trust this letter finds you in good health. I am writing to formally notify you of my intention to exit from [Hostel Name]. After careful consideration and for reasons [mention the reason – completing studies, personal circumstances, etc.], I have decided to permanently leave the hostel.

I would like to express my gratitude for the support and hospitality extended to me during my stay at [Hostel Name]. I have had valuable experiences and formed lasting connections.

To ensure a smooth transition, I kindly request your guidance on the formalities and procedures for leaving the hostel. I am prepared to comply with any necessary paperwork, clearances, or notice periods required.

I am willing to participate in exit interviews or provide feedback if it would contribute to the improvement of hostel facilities and services. I appreciate your understanding and cooperation in this matter.

Please provide me with a written acknowledgment of this letter and details of the next steps in the exit process.

Thank you for your attention to this matter, and I wish the hostel continued success.

Feel free to adjust the content based on your specific situation and the policies of the hostel.

Hostel Exit Letter Format

Hostel withdrawal letter

Here’s a Hostel Withdrawal Letter:

Subject: Request for Hostel Withdrawal

I trust this letter finds you well. I am writing to formally request the withdrawal of my stay at [Hostel Name]. After thoughtful consideration and for personal reasons, I have decided to permanently leave the hostel.

I want to express my gratitude for the support and accommodations provided during my time at [Hostel Name]. The experiences and friendships made will be cherished.

To facilitate a smooth withdrawal, I kindly seek your guidance on the formalities and procedures involved in the hostel withdrawal process. I am prepared to comply with any necessary paperwork, clearances, or notice periods as per the hostel regulations.

If there are exit interviews or feedback sessions to contribute to the improvement of hostel facilities and services, I am more than willing to participate.

I appreciate your understanding and cooperation in this matter. Please provide me with a written acknowledgment of this letter and details regarding the next steps in the withdrawal process.

Thank you for your attention to this request, and I wish the hostel continued success.

Hostel Withdrawal Letter

Hostel Leaving Permanently Application Letter – Email Format

Here’s an Email format of Hostel Leaving Permanently Application Letter:

Subject: Hostel Leaving Permanently Application

Please let me know if there is anything else I need to do to complete the checkout process.

Request letter for leaving hostel permanently

Here’s a request letter for leaving a hostel permanently:

Subject: Request for Permanent Hostel Departure

I trust this letter finds you well. I am writing to formally request permission for my permanent departure from [Hostel Name]. After careful consideration and for personal reasons, I have decided to leave the hostel permanently.

I would like to express my sincere appreciation for the support and facilities provided during my stay. The experiences gained at [Hostel Name] will be cherished, and I am grateful for the time spent here.

To ensure a smooth transition, I kindly seek your guidance on the formalities and procedures for the permanent departure process. I am committed to completing any necessary paperwork or clearances required.

If there are any exit interviews or feedback sessions to contribute to the improvement of hostel services, I am more than willing to participate.

I understand that there may be specific notice periods or exit procedures, and I am prepared to adhere to them. Your understanding and cooperation in this matter are highly valued.

I kindly request a written acknowledgment of this letter and details regarding the next steps in the departure process.

Feel free to adjust the content based on your specific circumstances and the policies of the hostel.

Request Letter for Leaving Hostel Permanently

Hostel vacating letter

Here’s a hostel vacating letter:

Subject: Hostel Vacating Letter

I trust this letter finds you well. I am writing to officially notify you of my decision to vacate the hostel premises. After careful consideration and for [mention the reason – could be completing studies, personal reasons, etc.], I have decided to permanently leave the hostel.

I want to express my gratitude for the support and accommodations provided during my stay at [Hostel Name]. The experiences and friendships made will be remembered fondly.

To ensure a smooth vacating process, I kindly request your guidance on the formalities and procedures involved. I am prepared to comply with any necessary paperwork, clearances, or notice periods as per the hostel regulations.

I am willing to participate in any exit interviews or feedback sessions that could contribute to the improvement of hostel facilities and services.

I appreciate your understanding and cooperation in this matter. Please provide me with a written acknowledgment of this letter and details regarding the next steps in the vacating process.

Feel free to modify the letter according to your specific situation and the policies of the hostel.

Hostel Vacating Letter

FAQS About Hostel Leaving Permanently Application Letter with Examples

How do i start a hostel leaving permanently application letter.

Hostel Leaving Permanently Application Letter begin with a polite greeting, express gratitude for the hostel experience, and then clearly state your intention to leave permanently.

What information should be included in the Hostel Leaving Permanently Application Letter?

This Hostel Leaving Permanently Application Letter include your name, address, contact details, the reason for leaving, and a request for guidance on the departure process.

How do I express gratitude in the Hostel Leaving Permanently Application Letter without making it too lengthy?

This Hostel Leaving Permanently Application Letter You can express gratitude concisely by acknowledging the support and facilities provided during your stay and mentioning the positive experiences.

Is it necessary to mention the reason for leaving in the Hostel Leaving Permanently Application Letter?

Hostel Leaving Permanently Application Letter While it’s not mandatory, providing a brief and honest reason for leaving can help the hostel administration understand your decision better.

Should I include an offer to participate in exit interviews or feedback sessions?

Yes, Hostel Leaving Permanently Application Letter offering to participate in exit interviews or feedback sessions shows your willingness to contribute to the improvement of hostel services.

A hostel leaving permanently application letter is an important document that should be written in a polite and professional manner. It should clearly state the reason for the departure, provide a clear date for vacating the room, and request the refund of the hostel deposit. By following these guidelines, the resident can ensure a smooth and respectful departure from the hostel.

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Application for Leaving Hostel Permanently, or for The Time Being

Sample application letter to request the hostel warden or school principal to leave the hostel permanently with clearance of dues. We provided applications to leave the hostel permanently or temporarily. You can write your own by using our templates.

Application for Leave Hostel and Refund of Security

Dear Hostel Wardon,

I want to notify you That I have completed my studies. And I don’t have to stay in a hostel anymore. Therefore, I request you to return my deposited security. I will be thankful to you.

Sincerely Yours,

Write an Application to the Principal for not Staying in Hostel (Sample 1)

Dear Principal,

I no longer live in the school hostel. I request you to remove the hostel fee from my school fee and return my hostel security. I will be grateful to you.

Write an Application to the Principal for not Staying in Hostel (Sample 2)

This is to inform you that currently, I am not living in school boarding. I request you to please remove my name from boarding and remove all the boarding charges from my fees. I will be thankful to you.

Your Name and Registration Details

Leave Hostel After Completing Studies/Degree/Diploma

I, (Name), have completed my studies ; now I want to move to another place for employment purposes. Therefore, I request you to please clear my hostel and mess dues and refund my security deposit as soon as possible. I hope you will oblige my request.

(Your Name)

Notice Letter For Vacating Company Residence/Hostel with Job Ends

Dear Sir or Madam,

I am writing to notify you that I am leaving company residence /hostel from (Date) because I resigned with a notice. Thank you very much for providing a great living environment. I really appreciate your food and cleanliness services. Please clear my dues, utilities, food bills asap, and issue my clearance letter.

Hostel Leaving Permanently Application Letter to Principal

I (Your Name) writing to inform you that my degree is completed from college, and now I am moving back to my home town/home country/home city permanently.

I request you to please refund my hostel security deposit (amount). My clearance form duly signed by all the concerned is attached. I hope you will oblige my request as soon as possible.

Request Letter to The Warden for Vacating Hostel, and Need Dues Clearance

The Head Accommodations, KVC Hostels

Nagyar, India

Sir, my name is Jayandar Singh, and I have been living at your hostel in Tarag Colony for the past 4 months. I am fully pleased with all of your hostel’s services, and I have never had any issue with any of the staff. The hostel is in the perfect location and has all the necessities and luxuries that one needs. My parents have been living abroad for the last 6 years, but now they are shifting back to India, so basically, I am supposed to shift back to my house. Kindly accept this letter as my notice for leaving the hostel permanently. I am despondent that I will be leaving all of my friends and the kind hostel staff who made my stay here feels like home. I will remember you in prayers and will surely recommend everyone to stay at your hostel if needed. Thank you.

Jayandar Singh

Sample Application for Leaving Hostel, and Dues Clearance

To, The warden, Girls Hostel,

Dear madam,

With due respect, I stated that I am a student, and my family has shifted to Lahore from Islamabad, and now I am planning to move to my house in Lahore. It’s been a great time at your hostel, but now I have to move as my family is also insisting on me. So I shall be really thankful if you clear all my dues and give me written permission to leave.

Yours obediently

Example Application for Leaving Hostel Permanently

To, The Administrator,

Scholars University,

This is to notify you that I have been studying here for the last couple of years, and currently, I’m a student of M.Com final year.

As I belonged to another city so, from the beginning, I availed the hostel facility provided by the institution. However, my family has just recently shifted to the same city, so there is no more requirement of the hostel for me at the moment.

As I have already paid the dues for the full year just a few months back, I would like to request a refund of the remaining amount per the institution’s refund policy.

It was a pleasant stay in the hostel, and your office has been very cooperative and caring throughout.

Yours Sincerely,

Nadeem, Room #00

Request Letter To Leave Boarding Facility Permanently Due To Health Issues & Unhygienic Food

I am writing to inform you that I will leave the school boarding facility next month. It is just because of very unhygienic and tasteless food . I am suffering from food poisoning, and my health is becoming low day by day. My parents want me to change my boarding outside due to this issue. Improve the quality of food; otherwise, no one will be going to stay in your hostel.

Take this thing positive, and improve the quality.

(Your Name & Room #00)

3 thoughts on “Application for Leaving Hostel Permanently, or for The Time Being”

Application to leave the hostel for matriculation exam and return back when admitted to class 11

here it is: https://semioffice.com/student-applications/application-to-leave-hostel-temporarily/

All this post really helped me to write application to hostel warden before leaving hostel permanently. thanks a lot for post !

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Home » Letters » College Letters » Letter to Warden for Hostel Leaving Permanently – Application letter for Permanently Leaving Hostel

Letter to Warden for Hostel Leaving Permanently – Application letter for Permanently Leaving Hostel

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To, The Warden, _____________ (Name of the School), _____________ (Address)

Date: __ /__ /____ (Date)

From, _____________ (Name of the Student) _____________ (Address)

Subject: Request for leaving the hostel permanently

Dear Madam,

This is to inform you that, I am___________ (Name of the student), studying in _________ (name of the college).

I want to bring to your notice that I will not be continuing my stay in the hostel. The reason behind halting the stay is __________ (Mention the reason in detail/shifting/finished the course/moving into a flat/others). I have already returned all the necessary equipments issued from the hostel.

Please let me know the accounts which are to be settled regarding the stay.

Yours _____________ (Truthfully/Faithfully/Sincerely) ______________ (Name) ______________ (Signature)

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Yes, it's important to provide a brief explanation for your decision to leave.
Yes, returning all equipment issued by the hostel is necessary before departing.
Yes, it's essential to clear any dues or outstanding payments before leaving to ensure a smooth departure process.
Address the warden respectfully as "Dear Madam" or "Dear Sir/Madam" to maintain a polite tone.
While there's no strict format, ensure your letter is well-organized, polite, and includes all necessary details such as the reason for leaving and any requests for assistance with settling accounts.

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Hostel Leaving Permanently Application Letter – 8+ Examples

Letter Writing
Jan 17, 2024
Leave Letters

Hostel Leaving Permanently Application Letter – A Hostel Leaving Permanently Application Letter is a formal document written by an individual to inform the hostel authorities about their decision to leave the hostel permanently.

This letter is a courteous way to communicate the departure procedures, expressions of gratitude, forwarding address, and contact information. It is an essential communication tool to ensure a smooth and organized departure process, adhering to hostel policies and guidelines. Utilize our templates for easy applications to leave the hostel permanently.

Table of Contents

Hostel Leaving Permanently Application Letter Overview

This table provides a structured overview of the key sections and elements you may include in a Hostel Leaving Permanently Application Letter.

Also See – 11+ Leave Letter in Hindi for Fever – Writing Tips, Samples

Application For Leaving Hostel Permanently

Rajesh Kumar Room 203 Contact Number: 6781236741 Date: January 30, 2024

Mr. Anand Sharma Hostel Warden Green Valley Hostel 101 Rainbow Lane, Hamletown, Mumbai – 540004

Subject: Application for Leaving Hostel Permanently

Dear Mr. Anand Sharma,

I hope this letter finds you well. I am writing to inform you that I have made the decision to leave the hostel permanently. My departure is due to the completion of my studies.

I kindly request your guidance on the necessary procedures and clearances required for the formal process of leaving the hostel permanently. Additionally, I will ensure the timely return of any hostel property, keys, or access cards.

I want to express my gratitude for the accommodation and support provided during my stay at the hostel. I appreciate your understanding in this matter.

Please let me know the next steps in the leaving process, and I will comply accordingly.

Thank you for your cooperation.

Rajesh Kumar Room 203 6781236741

Application For Leaving Hostel Permanently Due to Health Issue

Here’s an example of a short application for leaving a hostel permanently due to health issues:

Aarav Singh Room 302 Contact Number: 9876567127 Date: February 5, 2024

Ms. Nandini Patel Hostel Warden Green Valley Hostel 789 Starlight Road, Villageland, Kolkata

Subject: Application for Leaving Hostel Permanently Due to Health Issue

Dear Ms. Nandini Patel,

I trust this letter finds you well. I am writing to inform you that, unfortunately, I am facing serious health issues that require me to leave the hostel permanently for better medical care.

I kindly request your guidance on the necessary procedures and clearances required for the formal process of leaving the hostel permanently. I will ensure the timely return of any hostel property, keys, or access cards.

I want to express my sincere appreciation for the support and accommodation provided during my stay at the hostel. I am grateful for your understanding in this matter.

Aarav Singh Room 302 9876567127

Application for Leaving Hostel Permanently by Parents

Rajesh Sharma 56-A, Tulip Society Bangalore, Karnataka – 560001 Contact Number: 9876599821 Date: February 10, 2024

Ms. Nandini Patel Hostel Warden Green Valley Hostel 101 Rainbow Lane, Hamletown, Chennai

Subject: Application for Leaving Hostel Permanently – Aarav Sharma

I hope this letter finds you well. I Rajesh Sharma, parent of Aarav Sharma, are writing to inform you that our child will be leaving the hostel permanently.

The decision to leave is due to relocation. We kindly request your guidance on the necessary procedures and clearances required for the formal process of leaving the hostel permanently.

We appreciate the support and accommodation provided to Aarav during his stay at the hostel. We would like to express our gratitude for your understanding in this matter.

Please let us know the next steps in the leaving process, and we will comply accordingly.

Rajesh Sharma Parent of Aarav Sharma 9876599821

Also See – 15+ Leave Letter from Parent to Teacher – Check Format & Examples

Hostel Checkout Letter Email -After Completing Studies

Subject: Request for Hostel Checkout Permanently

Dear Mr. Sharma,

I trust this email finds you well. I am writing to inform you about my decision to permanently leave the hostel. The reason for my departure is the completion of my studies.

I kindly request your guidance on the necessary procedures and clearances required for the formal process of permanently checking out from the hostel. Additionally, I will ensure the timely return of any hostel property, keys, or access cards.

I want to express my sincere gratitude for the support and accommodation provided during my stay at the hostel. I appreciate your understanding in this matter.

Please advise on the next steps in the checkout process, and I will comply accordingly.

Best regards,

Priya Sharma Room 302 7891236731

Hostel Room Handover Letter

Kavita Patel Room 302 Date – 23 March 2024

Rajesh Kumar Green Valley Hostel 123, Hostel Street City, State – 560001

Subject: Handover of Hostel Room

Dear Mr. Rajesh Kumar,

I trust this letter finds you well. I am writing to formally notify you of my decision to hand over my hostel room as I am leaving permanently.

I would like to express my sincere gratitude for the support and accommodation provided during my stay. I have ensured that all personal belongings have been removed, and the room is in the same condition as when I arrived.

I kindly request your guidance on any specific procedures or formalities related to the room handover. Additionally, please inform me if there are any clearance or documentation requirements.

Thank you for your understanding and assistance in this matter.

Kavita Patel Room 302 7891236732

Hostel Leaving Permanently Application Letter to Principal

Anita Singh Rol Number – 23 Date – 12 May 2024

Arjun Singhania Harmony High School 789 Starlight Road, Villageland, Vizag – 530003

Subject: Hostel Leaving Permanently Application

Respected Sir,

I trust this letter finds you well. I am writing to inform you about my decision to permanently leave the hostel.

Due to personal reasons, I find it necessary to conclude my stay at the hostel. I have thoroughly enjoyed the facilities and support provided during my time here.

I kindly request your guidance on the necessary procedures and formalities for a smooth departure. Additionally, I assure you that I will adhere to any clearance processes and return any hostel property.

Thank you for your understanding and support throughout my stay.

Anita Singh Rol Number – 23

Request Letter to Warden for Vacating Hostel

Amit Patel Room Number – 202 7891236733 Date – 28 June 2024

Mr. Anil Sharma Green Haven Hostel 789, Hostel Lane City, State – 560003

Subject: Request for Permanent Hostel Vacating and Refund

Respected Mr. Sharma,

I trust this letter finds you in good health. I am writing to inform you of my decision to permanently vacate the hostel.

As a final year M.Com student, I have availed the hostel facility since the beginning due to belonging to another city. However, my family has recently shifted to the same city, eliminating the need for hostel accommodation.

I appreciate the pleasant stay and the cooperative and caring environment provided by your office throughout my tenure at the hostel.

Given that I have paid the dues for the full year just a few months ago, I would like to request a refund of the remaining amount in accordance with the institution’s refund policy.

I have attached the necessary clearance form duly signed by all relevant authorities. Your prompt attention to this matter and assistance in processing the refund would be highly appreciated.

Thank you for your understanding and cooperation.

Amit Patel Room Number: 202

What is a hostel leaving permanently application letter?

A hostel leaving permanently application letter is a formal document written by an individual or their parents to inform hostel authorities about the decision to leave the hostel permanently. It includes details about the departure and often requests guidance on necessary procedures.

Why would I need to write a hostel leaving permanently application letter?

You may need to write this letter when you or your child has decided to permanently leave the hostel due to reasons such as relocation, family circumstances, or other personal factors.

What should I include in a hostel leaving permanently application letter?

Include your name or your child’s name, the reason for leaving, a request for guidance on necessary procedures, expressions of gratitude, and contact information. Parents may also include their child’s details.

Should the letter be addressed to the hostel warden or authorities?

Yes, the letter is typically addressed to the hostel warden or relevant hostel authorities who oversee the departure process.

Can I email a hostel leaving permanently application letter?

Yes, you can email the letter. Ensure the email is professional and includes all necessary details. Some institutions may prefer a physical copy, so it’s advisable to check the hostel’s communication preferences.

Also See – 12+ Leave Letter for Exam with Format & Examples

The decision to leave a hostel permanently is a significant step that involves formal communication with the hostel authorities. Crafting a well-structured and polite Hostel Leaving Permanently Application Letter or email is crucial. Expressing gratitude for the support received during the stay adds a courteous touch.

Clear communication about the reason for departure and adherence to hostel procedures ensures a smooth transition. This process reflects the importance of respectful communication when bidding farewell to a chapter of life spent within the hostel walls.

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How to Write an Application for Leaving Hostel Permanently

Hello fellow students! Are you tired of small hostel rooms, noisy corridors, and strict rules? If you’re considering leaving your hostel permanently, you’ve come to the right place. In this comprehensive blog post, we will guide you on how to write a compelling application for leaving your hostel permanently.

Whether you have found alternative accommodation or you want to move back home, we will provide you samples with all the tips and insights you need to craft an effective application. So, let’s get started!

THIS BLOG INCLUDES:

Application for Leave Hostel and Refund of Security

When leaving a hostel, it is essential to address the matter formally and ensure any outstanding dues or security deposits are taken care of. The following steps can guide you in writing an application for leave hostel and refund of security:

Address the Principal: Begin the application by addressing it to the principal, mentioning their name and designation.
Introduce Yourself: Briefly introduce yourself and mention your current status as a hostel resident.
State the Purpose: Clearly state the purpose of your application, which is to seek permission to leave the hostel permanently or temporarily.
Mention the Duration: If you are requesting temporary leave, specify the duration for which you will be absent from the hostel.
Outstanding Dues and Security Refund: In case you have any outstanding dues, mention them and request a clearance certificate. Also, request the refund of your security deposit, if applicable.
Express Gratitude: Show gratitude towards the institution for providing you with accommodation and express your appreciation for the experiences gained during your stay.
Closing: End the application with a formal closing, including your name, student ID, and contact information.

Sample –

[Your Name] [Your Room Number] [Hostel Name] [Hostel Address] [City, State, ZIP Code] [Date]

To, [Hostel Warden’s Name] [Hostel Name] [Hostel Address] [City, State, ZIP Code]

Dear [Hostel Warden’s Name],

I hope you are doing well. I am writing to request permission to leave the hostel and to inquire about the process for receiving a refund of my security deposit.

I have had a great experience during my stay at the hostel, and I appreciate your support and the hospitality provided by the hostel staff. However, due to personal reasons, I need to vacate my room and leave the hostel.

I plan to leave the hostel on [Date you plan to leave the hostel]. I understand that there might be certain check-out procedures that I need to follow, and I am ready to complete them to ensure a smooth departure.

Additionally, I kindly request information on how to obtain a refund of my security deposit. I have followed all the hostel rules and regulations throughout my stay, and I would like to know the procedure and any documentation required to process the refund.

Could you please provide guidance on the specific steps I should take? I am fully prepared to cooperate and meet all necessary requirements.

If you require any further details or have any questions, please feel free to reach out to me at [Your Phone Number] or [Your Email Address].

I want to express my gratitude for the positive experience I have had at your hostel. I hope for a positive response to my request for leaving and obtaining the security deposit refund.

Thank you for your attention to this matter.

[Your Name]

Application for Leaving Hostel Permanently

Write an Application to the Principal for not Staying in Hostel (Sample 1)

[Your Address]

[City, State, ZIP]

[Principal’s Name]

[School/College Name]

Dear [Principal’s Name],

I hope this letter finds you in good health and high spirits. I am writing to inform you about my decision to not continue my stay in the hostel due to unavoidable circumstances. I have thoroughly considered this matter, and after consulting with my family, I have come to the conclusion that it would be best for me to leave the hostel permanently, starting from [date].

I have successfully completed my studies and obtained my degree/diploma from this esteemed institution, and now it is time for me to move forward in my professional journey. In light of this, I kindly request you to grant me permission to leave the hostel permanently. Additionally, I would appreciate your assistance in refunding my security deposit, as I have cleared all my dues.

I would like to express my heartfelt gratitude to the institution for providing me with excellent accommodation facilities throughout my stay. The experiences and friendships I have gained here will always hold a special place in my heart. I will cherish the memories and the knowledge gained during my time in the hostel.

Once again, I sincerely thank you for your understanding and support. I have attached all the required documents, including my clearance certificates, for your reference. Please feel free to contact me at [phone number] or [email address] for any further clarification or assistance.

Thank you for your attention to this matter. I remain,

Yours sincerely,

[Student ID]

[Contact Information]

Write an Application to the Principal for not Staying in Hostel (Sample 2)

I hope this letter finds you in good health and high spirits. I am writing to inform you regarding my decision to not stay in the hostel for the time being. Due to unforeseen circumstances, I need to return to my hometown immediately.

I kindly request you to grant me permission for a temporary leave of absence from the hostel starting from [date] until further notice. This is not a permanent departure, as I fully intend to resume my stay at the hostel once the situation allows. During my absence, I assure you that I will uphold my academic responsibilities and continue my studies diligently.

As I am leaving the hostel temporarily, I request your assistance in keeping my room intact and securing my belongings until my return. I understand that this may cause some inconvenience, and I apologize for any disruption caused. I will ensure any outstanding dues are settled promptly upon my return.

I would like to express my deep appreciation for the hostel facilities provided by the institution. The supportive environment and camaraderie amongst the residents have greatly contributed to my personal and academic growth. I am grateful for every moment spent in the hostel and look forward to rejoining the community soon.

Thank you for your understanding and cooperation in this matter. I have attached all the necessary documents related to the leave application for your reference. Should you require any further information, please feel free to contact me at [phone number] or [email address].

Once again, thank you for your attention to this matter. I remain,

Sample 3: Request for Permission to Stay Off-Campus

[Your Name] [Your Class/Grade] [School Name] [School Address] [City, State, ZIP Code] [Date]

To, The Principal [School Name] [School Address] [City, State, ZIP Code]

Dear Principal,

I am writing to request your permission to live off-campus instead of in the school hostel. My family has a residence nearby, and they can provide a stable and conducive environment for my studies. I assure you that I will uphold all school rules and maintain my academic commitments.

Thank you for considering my request.

Sincerely, [Your Name]

Sample 4: Request for Approval to Stay with Relatives

I am writing to seek your permission to stay with my relatives, [Relative’s Name], who reside in close proximity to the school, instead of residing in the hostel. They have kindly offered to provide me with a supportive living arrangement, ensuring that I adhere to all school regulations and attend classes regularly.

I appreciate your consideration of my request.

Sample 5: Request for Exemption from Hostel Accommodation

I kindly request an exemption from the requirement to stay in the school hostel. Certain personal circumstances necessitate that I stay with my family during this academic year. I assure you that I will maintain a disciplined schedule, attend all classes, and follow the school’s rules and regulations diligently.

Thank you for understanding my situation and considering my request favorably.

Sample 6: Request for Permission to Reside Off-Campus

I am writing to formally request your permission to reside off-campus rather than in the school hostel. My family has arranged for me to stay in a suitable environment where I can continue my studies effectively. I pledge to maintain the highest standards of discipline, attend all classes, and adhere to all school policies.

I thank you for considering my request and trust that it will be granted.

Feel free to adapt these additional samples to suit your specific situation when requesting permission not to stay in the hostel.

Leave Hostel After Completing Studies/Degree/Diploma

[Your Name] [Hostel Name] [Room Number] [Date]

To, [Hostel Warden’s Name] [Hostel Name]

I am writing to inform you that I have completed my [studies/degree/diploma] and will be leaving the hostel on [Date]. I appreciate the accommodation and support provided during my stay.

Please advise on any check-out procedures.

Thank you, [Your Name]

Notice Letter For Vacating Company Residence/Hostel with Job Ends

[Your Name] [Employee ID] [Company Name] [Company Address] [City, State, ZIP Code] [Date]

To, [HR Manager’s Name] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [HR Manager’s Name],

I am writing to inform you that my employment with [Company Name] is ending on [Last Working Day]. Accordingly, I will be vacating the company residence/hostel on or before that date.

I appreciate the accommodation provided during my tenure and will ensure a smooth check-out process.

Please advise if there are any specific procedures I need to follow.

Thank you for your support.

Hostel Leaving Permanently Application Letter to Principal

[Your Name] [Your Class/Grade] [Hostel Name] [Hostel Address] [City, State, ZIP Code] [Date]

To, The Principal [School/College Name] [School/College Address] [City, State, ZIP Code]

I am writing to inform you that I will be leaving the hostel permanently. This decision is due to personal circumstances that require me to seek accommodation outside the hostel.

I want to express my gratitude for the hostel’s support and facilities during my stay. I will ensure all check-out procedures are followed as per the hostel guidelines.

Please let me know if there are any specific instructions or formalities I need to complete.

Thank you for your understanding.

Request Letter to The Warden for Vacating Hostel, and Need Dues Clearance

To, The Warden [Hostel Name] [Hostel Address] [City, State, ZIP Code]

Dear Warden,

I am writing to request permission to vacate the hostel, as I will be leaving [mention the reason, e.g., completing my studies] on [Date of Departure]. I kindly request your assistance in the clearance of my dues before my departure.

I have enjoyed my stay at the hostel and appreciate your support. I will ensure that my room is left in good condition and all obligations are settled.

Please let me know the process for clearing my dues and any specific steps I should follow.

Thank you for your help.

Sample Application for Leaving Hostel, and Dues Clearance

To, The Hostel Warden [Hostel Name] [Hostel Address] [City, State, ZIP Code]

I am writing to inform you that I will be leaving the hostel on [Date of Departure] as my [mention the reason, e.g., job transfer] requires me to relocate. I kindly request your assistance in settling my outstanding dues.

I have valued my time at the hostel and appreciate your support. I am committed to adhering to all check-out procedures and clearing my financial obligations promptly.

Please provide guidance on the process for settling my dues and any specific requirements.

Example Application for Leaving Hostel Permanently

I am writing to formally request permission to permanently leave the hostel. Due to personal circumstances, I need to vacate my room by [Date of Departure].

I have appreciated the hospitality and support provided by the hostel during my stay. I will ensure that my room is left in a clean and orderly condition.

Please guide me on any necessary check-out procedures or formalities.

Request Letter To Leave Boarding Facility Permanently Due To Health Issues & Unhygienic Food

[Your Name] [Your Address] [City, State, ZIP Code] [Date]

[Boarding Facility Manager’s Name] [Boarding Facility Name] [Boarding Facility Address] [City, State, ZIP Code]

Dear [Boarding Facility Manager’s Name],

I am writing to request permission to permanently leave the boarding facility due to health concerns related to unhygienic food and living conditions. My health has suffered during my stay here, and I believe it is in my best interest to seek alternative accommodations that are more suitable for my well-being.

I am grateful for the convenience and support provided by the boarding facility during my time here. However, my health is my top priority, and I must take steps to address my current situation.

I kindly request your assistance in the smooth process of my departure from the boarding facility. Please provide any guidance on the necessary check-out procedures or formalities.

Thank you for your understanding and cooperation in this matter.

Sample Hostel Leave Applications

1: Sample Applications – Personal Reasons

Dear [Recipient’s Name],

I am writing this application to inform you that due to unavoidable personal circumstances, I must leave the hostel permanently. It has been a difficult decision for me, but I believe it is in my best interest.

2: Sample Application – Family Emergency

I regret to inform you that I have recently received news of a family emergency that requires my immediate presence. Therefore, I am unable to continue my stay in the hostel. I hope you understand the gravity of the situation and grant me permission to leave permanently.

3: Sample Application – Medical Reasons

I am writing this application to seek your permission to leave the hostel permanently due to ongoing medical issues. My health condition necessitates closer monitoring and treatment, which can only be provided at home. I kindly request your understanding and support in this matter.

4: Sample Application – Financial Constraints

I am writing to notify you that I am experiencing significant financial difficulties, which prevent me from continuing my stay in the hostel. Considering my current circumstances, I kindly request your permission to leave the hostel permanently.

5: Sample Application – Academic Transfer

I have been granted an opportunity to transfer to another institution for further academic pursuits. This transfer requires me to leave the hostel permanently. I am excited about this opportunity and kindly seek your approval for my departure.

6: Sample Application – Commute Difficulties

I am writing to inform you that the daily commute to the school from my residence has become increasingly challenging. It affects my punctuality and overall concentration on academic endeavors. Therefore, I kindly request your permission to leave the hostel permanently.

7: Sample Application – Unfavorable Hostel Environment

I regret to inform you that I am facing persistent issues in the hostel environment, which have adversely affected my mental well-being and academic performance. Considering these circumstances, I kindly request your permission to leave the hostel permanently.

8: Sample Application – Change in Guardian

I wish to inform you that there has been a change in my guardian, and as per their decision, I am required to leave the hostel permanently. I kindly request your understanding and approval in this matter.

9: Sample Application – Career Opportunities

I have recently been offered a unique career opportunity that requires me to relocate and pursue my professional aspirations. Consequently, I kindly request your permission to leave the hostel permanently.

10: Sample Application – Accommodation Arrangement

I have recently secured alternative accommodation outside the hostel due to unforeseen circumstances. Therefore, I kindly request your approval to leave the hostel permanently and make this necessary transition.

11: Sample Application – Personal Safety Concerns

I regret to inform you that I have been facing personal safety concerns within the hostel premises. Despite previous reporting, the situation remains unchanged. Consequently, I kindly request your permission to leave the hostel permanently, ensuring my personal safety.

12: Sample Application – Career Internship

I have been fortunate to secure a career internship opportunity in a different city. This internship is exceptionally valuable for my future prospects, and it requires me to leave the hostel permanently. I kindly request your approval for this endeavor.

13: Sample Application – Unresolved Conflict

I wish to bring to your attention an unresolved conflict that has arisen, making it challenging for me to continue my stay in the hostel. Despite my efforts to resolve the issue, it remains unresolved. Therefore, I kindly request your permission to leave the hostel permanently.

14: Sample Application – Academic Break

I am writing to inform you that I have decided to take a temporary academic break for personal reasons. During this break, I will need to leave the hostel permanently. I request your support and understanding regarding this matter.

15: Sample Application – Unforeseen Circumstances

I have encountered unforeseen circumstances that require me to leave the hostel permanently. Despite my desire to continue my stay, it is no longer feasible. I kindly seek your approval and understanding in this matter.

In conclusion, leaving a hostel requires the proper acknowledgment of the institution and its rules. Writing a well-structured and professional application will help ensure a smooth departure and maintain positive relations with the hostel authorities. By following the guidelines and utilizing the sample letters provided in this article, you can effectively communicate your intention to leave the hostel permanently or temporarily, along with any necessary requests for refunds or clearance. Remember to express gratitude for the experiences gained during your stay and maintain a friendly and respectful tone throughout the application.

Hostel Leave Application: A Student's Guide to Approvals

Hostel leave application.

The hostel leave application is a crucial tool for hostel students, allowing them to request time away formally for various reasons. This blog offers a comprehensive guide, complete with samples, to help you navigate the process smoothly and ensure your leave requests are met with approval

On this blog

how to write a letter to hostel warden
Sample of application for leave in hostel
application for leaving hostel permanently
Sample of leave application for hostel warden
Sample of application for going home from hostel
Sample of leave application to hostel warden by parents
Sample of application for leaving hostel permanently by parents
Sample of hostel leave application for two days
Sample of hostel leave application in hindi .

How to write a letter to hostel warden

Writing a letter to your hostel warden involves a transparent, respectful, and formal approach. Whether you're requesting a leave, reporting an issue, or seeking permission for something, it’s essential to communicate effectively. Here's a step-by-step guide:

1. Start with the Date: Position the date at the top left corner of the page.

2. Include the Address: Below the date, write the hostel warden ’s name, the hostel's name, and its address. If you’re unsure about the exact address, the hostel's name and the warden's title will suffice.

3. Salutation: Use a formal greeting like "Dear Hostel Warden" or "Dear Mr./Mrs. [Warden’s Last Name],"

4. State the Purpose of Your Letter: Begin with a clear statement of why you’re writing the letter. For example, "I am writing to request a leave of absence from the hostel for personal reasons."

5. Provide Details: Explain the reason for your request or the nature of your issue in more detail. Be concise, but provide enough information for the warden to understand your situation.

For leave requests, mention the dates you will be away and, if possible, your plan for managing any responsibilities during this period.
For complaints or issues, describe the problem clearly and respectfully and suggest possible solutions if you have any in mind.

6. Closing Statement: Conclude with a statement expressing your hope for a positive response, your willingness to discuss the matter further, or any other polite closing remark.

7. Sign Off: Use a formal sign-off like “Sincerely,” followed by your name. If you’re submitting a printed letter, leave space to sign above your typed name.

8. Proofread: Review your letter for any spelling or grammatical errors.

Sample 1 application for leave in hostel

Subject: Application for Leave from Hostel

Dear Hostel Warden,

I hope this letter finds you well. I am [Your Full Name], residing in room number [Your Room Number] of [Hostel Name]. I'm writing to request your approval for a leave of absence from the hostel from [Start Date] to [End Date].

My requested leave is [specify the reason for your leave, such as attending a family function, medical reasons, personal matters, etc.]. This time away is necessary to address my obligations and ensure that I can continue my studies and hostel residency without any further distractions or concerns.

During my time away from the hostel, I will stay at [Address where you will be during your leave]. I can be reached at [Your Contact Number] or via email at [Your Email Address]. I have also informed my roommate(s) of my planned absence and taken the necessary steps to secure my belongings in our room.

I have managed my academic responsibilities to ensure my absence will not affect my studies. Upon my return, I will adhere to all hostel rules and regulations as before.

I request your understanding and approval of my leave application. I am prepared to provide any additional information or documentation required to process my request.

Thank you very much for considering my application. I look forward to your positive response.

Sample 2: application for leaving hostel permanently

Subject: Application for Permanent Leave from Hostel

Dear [Hostel Warden's Name/Hostel Administration],

I hope this message finds you in good health and high spirits. I am [Your Full Name], currently residing in room [Your Room Number] of [Hostel Name], enrolled in [Your Course/Program] with [University/College Name]. I am writing to formally request approval for my permanent leave from the hostel, effective from [Your Intended Leave Date].

This decision has not been made lightly; it is the result of [briefly mention your reason - could be due to graduating, transferring to another institution, personal reasons, health concerns, etc.]. After careful consideration, this is the best course of action for my personal and academic growth moving forward.

I have ensured that my room is in good condition and ready for inspection. Additionally, I will complete all necessary formalities required by the hostel administration for the leave process. This includes settling any outstanding dues and handing over the keys and any other hostel property in my possession.

I want to take this opportunity to express my sincere gratitude for the support and facilities provided during my stay at the hostel. It has been a valuable part of my academic journey. I have cherished the camaraderie and environment that [Hostel Name/University/College Name] offers its residents.

Please process my application for permanent leave and provide me with any documents needed to finalize this process. If there is any further information or specific procedures I need to follow, please let me know as soon as possible.

Thank you for your understanding and assistance in this matter. I look forward to your positive response and completing the necessary steps to ensure a smooth transition.

Warm regards,

Sample 3: leave application for hostel warden

Subject: Leave Application for Personal Reasons

I hope this letter finds you well. I am writing to inform you of my need to take a temporary leave from the hostel due to personal reasons. I am [Your Full Name], currently residing in room number [Your Room Number], and I am enrolled in [Your Course/Program] at [University/College Name].

I respectfully request leave from [Start Date] to [End Date]. During this period, I will be [briefly describe where you will be or what you will be doing, e.g., "returning home to attend to family matters"]. This time away is necessary to address these personal issues and return to my studies with complete focus and dedication.

Please rest assured that I have taken the following steps to ensure my responsibilities are managed during my absence:

[Briefly mention any arrangements you've made, such as informing your roommate, securing your belongings, etc.]
[If applicable, mention any academic arrangements you've made, such as informing professors or submitting assignments in advance.]

I understand the policies regarding leave from the hostel and assure you that I will adhere to all guidelines for rejoining the hostel on [Return Date]. Should you require any further information or documentation to process my leave request, please do not hesitate to contact me at [Your Contact Information].

I sincerely appreciate your understanding and cooperation in this matter. Thank you for considering my leave request. I look forward to your positive response and to resuming my hostel residency upon my return.

Sample 4: Application for going home from hostel

Subject: Request for Leave to Go Home

I hope this letter finds you in good health. I am requesting permission to leave the hostel temporarily to go home. I, [Your Full Name], a resident of room [Your Room Number], need to return home due to [brief reason, e.g., family reasons, personal matters].

I will leave on [Start Date] and return by [End Date]. I have arranged with my roommate(s) to keep an eye on my belongings and ensure that all my academic responsibilities are current.

I appreciate your understanding and hope for a prompt approval of my request.

I appreciate your consideration.

Sample 5: leave application to hostel warden by parents

Subject: Leave Application for My Child

I hope this message finds you well. I am writing to you as the parent of [Student’s Full Name], who is currently residing in room number [Room Number] at [Hostel Name]. We request permission for [Student's Name] to take leave from the hostel and return home briefly.

The reason for this request is [specify reason - could be a family event, health issue, or any other personal matter]. It is essential for [Student’s Name] to be with family during this time. We have planned for [him/her/them] to be away from [Start Date] to [End Date], ensuring that this will not disrupt [his/her/their] academic commitments.

We have discussed this with [Student’s Name], and [he/she/they] will be responsible for catching up on any missed work or assignments. [He/She/They] has also informed [his/her/their] roommates and will take all necessary precautions to secure [his/her/their] belongings before departure.

We assure you that we are committed to [Student's Name]'s safety and well-being during [his/her/their] journey and stay home. We will ensure that [he/she/they] returns to the hostel as scheduled.

Thank you for considering our request. We appreciate your understanding and cooperation. Please let us know if there are any forms we need to complete or if you require any further information.

Sample 6: application for leaving hostel permanently by parents

Subject: Application for Permanent Leave from Hostel for [Student’s Full Name]

I hope this letter finds you well. As the parents of [Student’s Full Name], currently residing in room [Room Number] at [Hostel Name], we are writing to formally request the approval of [his/her/their] permanent leave from the hostel.

After careful consideration and discussions as a family, we have concluded that it is in [Student’s Name]'s best interest to continue [his/her/their] studies from home for the remainder of [his/her/their] course. This decision has been influenced by [briefly mention the reason, e.g., health reasons, family circumstances, change in study mode].

We know the procedures for vacating the hostel and assure you that [Student’s Name] will adhere to all necessary protocols, including clearing [his/her/their] room, returning any hostel property, and settling any outstanding dues. We aim to complete the process efficiently and respectfully by [proposed move-out date].

We kindly request that you process this application as soon as possible and provide us with any additional steps we need to undertake. Your cooperation and understanding in facilitating this transition smoothly would be greatly appreciated.

Please do not hesitate to contact us at [Contact Information] should you require any further information or wish to discuss this matter in more detail.

Thank you for your attention to this request and all the support provided to [Student’s Name] during [his/her/their] time at the hostel.

Sample 7: hostel leave application for two days

Subject: Request for 2-Day Hostel Leave

I hope this letter finds you in good health. I am writing to request a two-day leave of absence from the hostel. I, [Your Full Name], currently residing in room number [Your Room Number], need this time off to [briefly state the reason, e.g., attend a family function, personal matters, medical appointment].

I will leave the hostel on [Start Date] and promise to return by [End Date]. During my absence, I have arranged with [Friend’s/Roommate’s Name] to look after my belongings. Rest assured, I have completed all my pending assignments and responsibilities to avoid inconvenience.

I'd like your approval of my leave request. Upon my return, I will adhere to the hostel rules and regulations.

Thank you for considering my request. Please let me know if you need any further information or documentation from me.

Sample 8: hostel leave application in hindi

प्रिय [हॉस्टल वार्डन/प्रबंधक का नाम],

विषय: छुट्टी के लिए आवेदन पत्र

सादर प्रणाम,

मैं [आपका नाम], [कक्षा और सेक्शन] का छात्र/छात्रा, हॉस्टल के [कमरा संख्या] में निवास करता/करती हूं। मैं आपसे [छुट्टी की तारीख] से [छुट्टी की अंतिम तारीख] तक हॉस्टल से छुट्टी लेने की अनुमति मांगना चाहता/चाहती हूं।

छुट्टी का कारण यह है कि [छुट्टी लेने का कारण विस्तार से बताएं, जैसे कि पारिवारिक समारोह, मेडिकल इश्यू, या कोई अन्य वैध कारण]। मैंने अपने सभी अकादमिक कार्यों और असाइनमेंट्स को पूरा कर लिया है और मेरे अनुपस्थिति में किसी भी अकादमिक कार्यक्रम में कोई व्यवधान नहीं होगा।

मैं आपसे अनुरोध करता/करती हूं कि मेरे इस आवेदन को स्वीकार करते हुए मुझे उपरोक्त तारीखों के लिए छुट्टी प्रदान की जाए। मैं आपका आभारी रहूंगा/रहूंगी।

मैं आपको आश्वासन देता/देती हूं कि मैं छुट्टी समाप्त होने के बाद तत्काल हॉस्टल में वापस आ जाऊंगा/जाऊंगी और अपने अकादमिक और हॉस्टल संबंधित दायित्वों को बिना किसी व्यवधान के निभाऊंगा/निभाऊंगी।

कृपया मेरे इस आवेदन को स्वीकार करने की कृपा करें। मैं आपके सकारात्मक उत्तर की प्रतीक्षा में हूं।

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Leave application Questions? Answers.

How to write a leave application
Leave application for fever
Leave application for urgent work
Leave application for marriage
Leave application for sick leave
Leave application for office
Leave application for maternity leave
Leave application for school
Leave application for half-day
Privilege leave

To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

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Application For Leaving Hostel Permanently (8+ Sample) in 2024

How To Approve application for leaving hostel permanently ?. Staying in any hostel is a very difficult task, and it is very difficult when you are responsible for studying. Because you are living away from your family, you have to distinguish between good and bad.

Application for leaving hostel permanently

application letter for leaving hostel permanently

The Principal,

College Name,

Hostel Name,

Hostel Address,

With due respect, I am a 1st-year student of your college . I have been living in your hostel for one year. But now it has become difficult for me to stay here. I can’t pay the rent of the hostel along with the college fees. So I am leaving the hostel. All my past dues are complete; you can also check. Please accept my request.

Thank You So Much.

Related: application for 2 days

Application for leaving hostel permanently due to health issue

I hope you will be fine. I can’t stay in your hostel _ ________ anymore because my health is not good anymore. I often have a fever and cold as well. Due to this, the people staying with me are very stressed, so I am leaving this hostel. Your hostel is very awesome. Hope you understand my compulsion. But I will recover soon, and I will be in the same hostel again. Please pray for me.

Application for leaving hostel permanently due to financial problems

The Manager,

I hope you will be good. I want to leave your hostel __ ______. My father is a laborer in a factory. I can’t pay the hostel fee due to the rising inflation. I have a very rich friend. I have spoken to him. He has allowed me to stay in his quarters. Which is no less than a blessing for me; I will now be able to continue my studies with ease. I was quite worried about it. Please accept my application.

Application for leaving the hostel permanently (Example 1)

I will leave your hostel date___________. Because I am going abroad to study. I applied to the university _ _______ a month ago. I received a message from them yesterday that you have been admitted, which is very happy news for me. All your past dues have been paid. I have had a great time with you. Maintained the cleanliness and discipline of this hostel I will always remember you in my prayers. I hope you will also pray for me.

Application for leaving hostel permanently (Example 2)

I am a class 12 student of your college. I am now leaving this hostel __ ____ given to us by the college. I also applied to leave the college. Because all our family members are going to another city forever. My father’s job has also been done in another city. So please accept my request. If my dues remain, let me know, and I will give them now.

Student Roll Number,

Request for leaving hostel permanently

I hope you will be fine. I am about to leave this hotel. Because I am going back to my village. I have also left college. My father’s health is not good. I may not come back and complete my education by giving a private paper. Please accept my application.

Application for leaving hostel permanently going abroad

I am leaving your hostel __ _____. Because I am going to Dubai, my uncle has his own company. If some people are needed, I am going next week at the request of my family. I hope you will pray for me. No matter how long I have been in your hostel, I have never missed my family. If you ever need me in life, I will definitely be there for you.

Application for leaving the hostel permanently in English

My name is ________. I want to leave your hostel Name ______. Because it is difficult for me to bear the expenses of this hostel. It is a very good hostel. I hope you understand my compulsion. I haven’t had any complaints in this hostel so far, everything is great.

Thank You So Much

Hostel Leave Application with Format and Samples

Table of Contents

Hostel Leave Application

Hostel life, often a crucial part of a student’s journey, comes with its own set of rules and responsibilities. While it offers a unique environment for learning and personal growth, there are times when students need to step out of the hostel temporarily. A hostel leave application is your key to a smooth absence from your hostel. Whether it’s a brief leave of a few days, a permanent situation, or specific circumstances like health issues or family emergencies.

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How to Write a Hostel Leave Application

Writing a hostel leave application is a straightforward process, but it requires attention to detail and clarity to ensure it is well-received and promptly approved. Here’s a step-by-step guide.

Heading: Begin with the heading “Hostel Leave Application.”
Date: On the left-hand side below the heading, write the date when you are composing the application.
To (Recipient’s Name): Address the application to the appropriate authority, whether it’s the Hostel Warden or School Principal . Use the relevant recipient’s name in this section. For example: “ To the Hostel Warden .”
Subject Line: Include a subject line to convey the purpose clearly. For example: “ Request for Leave from Hostel .”
Salutation: Begin with a respectful salutation such as “Dear Sir/Madam” or “Respected [Recipient’s Name].”
Introduction: In the opening paragraph, mention your name, room number, and course or grade. Example: “I am [Your Name], residing in Room [Your Room Number], pursuing [Your Course/Grade].”
Reason for Leave: Clearly state the reason for your leave. Be concise and specific. “I am writing to request leave from the hostel due to [State the Reason: health issues, a family emergency, a personal matter, etc.].”
Leave Duration: Specify the exact dates for your leave, including the start and end date. Example: “I would like to request leave from [Start Date] to [End Date].”
Contact Information: Provide your contact details in case the authorities need to reach you during your leave. Include your phone number and email address.
Any Additional Information: If there are any additional details you need to convey, such as medical certificates or any arrangements you’ve made for your absence, include them in a brief, clear manner.
Closi ng: Express gratitude for considering your request. Use closing phrases like “Thank you for your understanding and approval in advance.”
Signature: Sign the application by hand if it’s a physical copy. If it’s an email or digital submission, type your name.

Hostel Leave Application Format

Writing a hostel leave application in the correct format is essential to ensure that your request is clear and professional. Below is a structured format for your hostel leave application:

(Your Name) (Your Hostel Room Number) (Your Contact Information – Phone Number and Email, if applicable) (Today’s Date)

To (Recipient’s Name – Hostel Warden/Principal) (Hostel Name) (School/College Name)

Subject: Request for Hostel Leave Application

Dear (Recipient’s Name),

I, (Your Name), a resident of Room [Your Room Number] in [Hostel Name], am writing to formally request a leave of absence from the hostel. I am currently pursuing [Your Course/Grade] at [School/College Name].

The purpose of my leave is due to (State the Reason for Leave: health issues, a family emergency, or personal matters) that require my immediate attention. Therefore, I kindly request your approval for leave from [Start Date] to [End Date].

During my absence, I can be reached at (Provide Contact Details – Phone Number and Email), should there be any need for communication.

(If applicable, mention any additional details or arrangements you have made for your absence, such as submitting a medical certificate or notifying your roommate.)

I would like to express my gratitude for your understanding and approval of my leave request. I understand the importance of adhering to the hostel’s rules and regulations, and I assure you that I will abide by all necessary procedures during my absence.

Thank you for considering my request. I look forward to your positive response.

(Your Signature)

Mistakes to Avoid When Writing a Hostel Leave Application

Writing a hostel leave application is a formal process that requires careful attention to detail. Avoiding common mistakes ensures that your application is clear, respectful, and more likely to be approved. Below are some key mistakes to steer clear of:

Vague Reasons: Avoid providing unclear or vague reasons for your leave. Instead, clearly state the specific cause, such as “health issues,” “family emergency,” or “personal matters,” to ensure transparency.
Incomplete Contact Information: Avoid omitting essential contact details. Provide your phone number and email address for effective communication during your absence.
Ignoring Formal Structure: Avoid disregarding the formal structure of a leave application. Stick to the format, including the heading, recipient’s name, subject line, and a polite salutation, as outlined in the “ Hostel Leave Application Format ” section.
Lack of Specific Dates: Avoid not specifying the exact dates of your leave. Clearly mention both the start and end dates to avoid confusion.
Grammatical Errors: Avoid submitting an application with grammatical or spelling errors. Proofread your application carefully before submitting it.
Neglecting Additional Details: Avoid neglecting any additional details or documents required for your leave, such as a medical certificate. Mention them clearly if applicable.
Impersonal Tone: Avoid writing in an overly formal or impersonal tone. Be respectful but maintain a polite and friendly tone throughout your application.
Failure to Sign (if physical copy): Avoid forgetting to sign the application if you’re submitting a physical copy. A signature adds a personal touch to your request.
Not Adhering to Hostel Rules: Avoid failing to acknowledge and adhere to the rules and regulations of the hostel. Express your commitment to following these guidelines during your leave.
Last-Minute Submission: Avoid waiting until the last minute to submit your application . Submit it well in advance to allow for proper processing.
Not Following Up: Avoid assuming that your application will be automatically approved. If you don’t receive a response within a reasonable timeframe, consider following up politely.

Different Types of Hostel Leave Application Samples

Hostel Leave Application in English

(Your Name) (Your Hostel Room Number) (Today’s Date)

Subject: Request for Hostel Leave in English

I, (Your Name), a resident of Room (Your Room Number) in (Hostel Name), am writing to formally request a leave of absence from the hostel. I am currently pursuing (Your Course/Grade) at (School/College Name).

Application for Leaving Hostel Permanently

Subject: Request for Leaving Hostel Permanently

I, (Your Name), a resident of Room (Your Room Number) in (Hostel Name), am writing to formally request permission to leave the hostel permanently. I am currently pursuing (Your Course/Grade) at (School/College Name).

After careful consideration and due to (State the Reason for Leaving Permanently, e.g., change of residence, completion of studies, or personal circumstances), I have decided to discontinue my stay in the hostel.

I understand the importance of adhering to the necessary procedures for permanent departure. I kindly request your guidance and assistance in this matter.

Please let me know the steps and formalities involved in the permanent departure process, including any check-out procedures, clearances, or formal documentation required. I am committed to completing all necessary procedures promptly and in accordance with the hostel’s rules and regulations.

I would like to express my gratitude for your understanding and assistance in this matter. Your guidance in ensuring a smooth transition from the hostel will be greatly appreciated.

Thank you for considering my request. I look forward to your response and further instructions regarding the process of leaving the hostel permanently.

Hostel Leave Application for 2 Days

Subject: Request for 2-Day Hostel Leave

I, (Your Name), a resident of Room (Your Room Number) in (Hostel Name), am writing to formally request a brief leave of absence from the hostel. I am currently pursuing (Your Course/Grade) at (School/College Name).

The purpose of my leave is to address a (State the Reason for Leave: personal matter, family event, or any specific reason) that requires my presence outside the hostel. Therefore, I kindly request your approval for a 2-day leave, commencing from (Start Date) and concluding on (End Date).

I assure you that I will adhere to all necessary procedures and responsibilities before and after my leave, ensuring a smooth process in line with the hostel’s rules and regulations.

I would like to express my gratitude for your understanding and approval of my 2-day leave request. I understand the importance of complying with the hostel’s guidelines and policies and will ensure that all necessary arrangements are made.

Leave Application to Hostel Warden

To Hostel Warden’s Name (Hostel Name) (School/College Name)

Subject: Leave Application to Hostel Warden

Dear Hostel Warden’s Name,

I understand the importance of adhering to the hostel’s rules and regulations and the role of the hostel warden in maintaining discipline. I assure you that I will abide by all necessary procedures during my absence.

I would like to express my gratitude for your understanding and approval of my leave request. Your consideration of my circumstances is greatly appreciated.

Also Check: How to Write Application

Application for Leaving Hostel

Subject: Application for Leaving Hostel

Application to Warden for Going Home

Subject: Request for Leave and Permission to Go Home

I, (Your Name), a resident of Room (Your Room Number) in (Hostel Name), am writing to formally request permission to leave the hostel temporarily and return home. I am currently pursuing (Your Course/Grade) at (School/College Name).

The reason for my request is (State the Reason for Leave: health issues, a family emergency, or personal matters), which requires my immediate attention at home. Therefore, I kindly request your approval for leave from (Start Date) to (End Date) to facilitate my visit home.

Leave Application for Hostel Warden

Subject: Leave Application for Hostel Warden

Also Check: Leave Application for Exam

Application to Warden for Leaving Hostel

Subject: Request for Leaving Hostel

I would like to express my gratitude for your understanding and approval of my leave request. Your guidance in ensuring a smooth transition from the hostel will be greatly appreciated.

Application for Leaving Hostel for a Few Days

Subject: Request for Temporary Leave from Hostel

I, (Your Name), a resident of Room (Your Room Number) in (Hostel Name), am writing to formally request permission for temporary leave from the hostel. I am currently pursuing (Your Course/Grade) at (School/College Name).

The purpose of my leave is due to (State the Reason for Leave: health issues, personal matters, or other specific reasons) that require my brief absence from the hostel. Therefore, I kindly request your approval for leave from (Start Date) to (End Date).

During my temporary absence, I can be reached at (Provide Contact Details – Phone Number and Email), should there be any need for communication.

Tips for Writing Hostel Leave Application

Address the Right Authority: Ensure you address the leave application to the appropriate authority, such as the hostel warden or principal.
Use a Formal Format: Follow a formal letter format, including your contact details, the date, the recipient’s name and designation, and a subject line.
Be Concise: Keep your application concise and to the point. Avoid unnecessary details or lengthy explanations.
State the Reason Clearly: Clearly mention the reason for your leave, whether it’s due to health issues, a family emergency, academic requirements, or personal matters.
Specify Dates: Include the start and end dates of your leave to provide a clear timeline for your absence.
Provide Contact Information: Include your contact details in case the authorities need to reach you during your absence.
Follow Hostel Rules: Assure the recipient that you will adhere to all necessary procedures and responsibilities before and after your leave.
Express Gratitude: Be polite and express gratitude for considering your request.
Proofread: Before submitting your application, proofread it for errors in grammar, spelling, and punctuation.
Keep It Simple: Write in a clear and straightforward manner, avoiding unnecessary jargon or complexity.

Frequently Asked Questions on Hostel Leave Application

How do i write an application for leave hostel.

To write an application for leave from the hostel, address it to the hostel warden or relevant authority. Mention your reason for leaving, the dates, and your contact details. Keep it polite and straightforward.

What is the best reason to leave a hostel?

The best reasons to leave a hostel include personal emergencies, health issues, family matters, or academic requirements. Ensure your reason is genuine and important.

How to write an application for hostel seat in college?

To request a hostel seat in college, write a formal application to the college administration. Include your personal details, course information, and reasons for needing a hostel seat.

How to write an application letter for hostel?

When writing an application letter for a hostel, address it to the hostel warden or management. Clearly state your purpose, provide necessary information, and be polite in your request.

How do I write a hostel leave application?

Compose a hostel leave application by addressing it to the hostel warden. Mention your reason for leaving, specify the dates, and include your contact details. Keep it concise and respectful.

How do I leave my application for 2 days in hostel?

To request a 2-day leave from the hostel, write an application to the warden. Explain the reason, specify the dates, and provide your contact information. Be clear and concise.

How do you ask for 2 days leave?

Politely ask for a 2-day leave by writing an application to the relevant authority. State your reason, the dates you'll be absent, and your contact details for communication.

How do I apply to leave hostel for one day?

To apply for a one-day leave from the hostel, write a brief application to the hostel warden. Clearly explain the reason, date of departure and return, and provide your contact information.

How to write a letter to the principal for seeking admission in school hostel?

Write a formal letter to the school principal requesting admission to the school hostel. Include your personal details, course information, and reasons for needing hostel accommodation.

Hostel Leave Application

Are you a student living in a hostel far from your family? Then you must have encountered instances where you would like to go home for a different number of reasons and are unsure how to notify the warden. In this case, a hostel leave application comes to your rescue. We will look at how to write a hostel leave application along with a few sample letters. Let us learn more about this type of letter in the article below.

A hostelite may have to write a hostel leave application from time to time. For a lot of situations, a person may be required to depart his hostel dorm. As noticed, the most common of them are either upon completion of the degree or a change to any other housing accommodation or to visit home for personal reasons, etc. To do so, write a hostel leave application to the warden and submit it for approval and payment of any outstanding dues.

Format for a Hostel Leave Application

A hostel leave application is a formal letter written by addressing the warden. Hence, it does not need to start with a sender’s address. Following is a basic format of a hostel leave application:

Hostel Name

Hostel Address

Subject: Requesting Leave for __________ (Enter leave reason/no. of days leave required)

I ___________ (Name of the student), have been staying at _________ (Hostel name) hostel in _______ (Hostel Room) room for last ________ (Duration). I am writing this letter in order to request you to sanction the leave for ________ (Number of days). The reason for the same is ________

I request that you grant me leave for the specified number of days beginning __/__/____ (Date) and ending __/__/____ (Date). I guarantee that I will return on __/__/____ (Date). It is to request that you please approve the same as soon as possible.

Thanking you.

Student Name

Contact Number

Sample Hostel Leave Applications

Sample 1 – hostel leave application to visit home for the weekend.

Young Boys Hostel

MG Station Road

23 rd February 2022

Subject: Requesting Leave to go Home for the Weekend

Dear Sir/Ma’am,

My name is Suresh Patil, and I live in room 12 of Hostel B. With all my due respect, I am writing this letter to inform you that as there is a long weekend coming up, I would like to visit my home in Pune. I’ll return to the hostel on Tuesday (2/3/2022).

I would be grateful if you would grant me permission to go home for the upcoming weekend.

Thanking you

Yours sincerely,

Suresh Patil

Mobile: 947XXXXXX

Sample 2 – Hostel Leave Application to Attend Family Wedding

Aster Home Girls Hostel

5 th July 2022

Subject: Requesting Leave for a Week

You understood where I came from and why I was here, and I told you everything you needed to know about me and my background. This month is my sister’s wedding, and I would love to go. The wedding will take place in Jaipur.

You can imagine the gathering and the associated events, and as the sole son and brother, my attendance could not be avoided at any cost. Please indicate my leaves from July 8th to July 15th. I will be eternally grateful to you for this kind gesture.

Yours faithfully

Karan Sharma

Mobile: 972XXXXXX

Explore More Sample Letters

Leave Letter
Letter to Uncle Thanking him for Birthday Gift
Joining Letter After Leave
Invitation Letter for Chief Guest
Letter to Editor Format
Consent Letter
Complaint Letter Format
Authorization Letter
Application for Bank Statement
Apology Letter Format
Paternity Leave Application
Salary Increment Letter
Permission Letter Format
Enquiry Letter
Cheque Book Request Letter
Application For Character Certificate
Name Change Request Letter Sample
Internship Request Letter
Application For Migration Certificate
NOC Application Format
Application For ATM Card
DD Cancellation Letter

Sample 3 – Hostel Leave Application Due to Course Completion

XYZ College Hostel

R.D Porbandar Road

10 th April 2022

Subject: Request for leaving the hostel permanently

My name is Nisha Sharma, and I’ve been a resident of your XYZ College Hostel for the past three years. The hostel has served as my second home, providing me with all of the required conveniences and comforts. I’m writing to advise you that I will no longer be staying at the hostel. I have finished my Bachelor’s degree and am about to return home to begin a new chapter in my life.

Please accept this letter as my final notice of departure from the hostel. I’m sad to say goodbye to all of my friends and the great hostel staff who have made my stay here feel like home. If there are any dues pending, you can contact me.

Yours sincerely

Nisha Sharma

Mobile: 9763XXXXXX

Sample 4 – Hostel Leave Application to meet Parents

IES Boys Hostel

Palladium Road

16 th August 2022

Subject: Requesting Permission to go Home

My name is David Hanks, and I am a full-time student staying in Room 34 in the A wing hostel. I am writing to advise you that I will be returning to Kerala. The reason for this is because my parents will be visiting from abroad after two years and I will have to be present there to attend them. As a result, I will be unavailable for one week. I’ll be going on August 20th, 2022.

I would appreciate it if you could approve the leave and send me the permission slip tomorrow. I will be eternally thankful to you for your generosity.

David Hanks

Mobile: 9562XXXXX

Frequently Asked Questions

Q1. How should a hostel leave application be formatted?

Answer. A formal letter format might be used to write a hostel leave application. It is normally addressed to the warden of the hostel. Hence, it does not need to start with a sender’s address. Make sure to include your name, class or course, roll number, and room number so that the hostel administration can easily track your absence. Stating the reason why you want to leave the hostel is very important.

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Hostel Leave Application Request (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional hostel leave application request.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Hostel Leave Approval

First, find the sample template for hostel leave application request below.

To, The Warden, XYZ Hostel, ABC University, City, Pincode

Subject: Application for Hostel Leave

Respected Sir/Madam,

I, [Your Full Name], a resident of room number [Room Number], am writing this application to formally request for a leave from the hostel for a duration of [Number of Days] days. My leave would commence from [Date of Starting the Leave] and end on [Date of Ending the Leave].

The purpose of this leave is to attend a family function at my home in [Your Hometown], and it is of utmost importance that I be present for the same. During the mentioned period, I assure you that I will not involve myself in any activity that might hamper the reputation of our esteemed institute.

I understand that it is my responsibility to meet the necessary hostel leave policies and maintain decorum. I assure you that I will inform my roommate(s) about my absence and make sure my responsibilities are duly taken care of during my leave.

I kindly request you to consider my application and grant me the necessary permission to proceed with my plans. I am ready to provide any further information, if needed.

Thank you for your understanding and consideration.

Yours sincerely,

[Your Full Name] [Your Roll Number] [Your Contact Number] [Your Email Address] [Date]

Below I have listed 5 different sample applications for “hostel leave application request” that you will certainly find useful for specific scenarios:

Hostel Departure Application for Permanent Residence Change

To, The Warden, (Name of Hostel), (Name of College/University), (Address), (City), (Pin code)

Subject: Hostel Departure Application for Permanent Residence Change

I, (Your Full Name), a student of (Course Name), bearing Roll No. (Roll Number), am currently residing in Room No. (Room Number) of the (Hostel Name) in our esteemed college/university. I am writing this application to kindly inform you that due to a change in my permanent residence, I will be leaving the hostel facilities.

My family has recently moved to a new location, which is in close proximity to the college/university. This change in our permanent residence has made it feasible for me to travel to college on a daily basis without needing the hostel accommodation. I kindly request you to grant me permission to vacate the hostel premises by (Date of Departure).

I assure you that I will clear any outstanding dues and follow the hostel’s formalities before my departure. I am grateful for the facilities and support provided during my stay in the hostel, and I have enjoyed my time here. Kindly acknowledge my application and grant your approval for the same.

Thanking you in anticipation.

Yours sincerely, (Your Full Name) (Room Number), (Hostel Name) (Roll Number), (Course Name), (Name of College/University), Contact No.: (Your Mobile Number), Date: (Current Date)

Application to Visit Family from Hostel During Holidays

To, The Warden, (Name of the Hostel), (Address), (City)

Date: (DD/MM/YYYY)

Subject: Application to Visit Family from Hostel During Holidays

I am (Your Name), a student of (Your Class and Section) residing in room number (Your Room Number) at (Name of the Hostel). I am writing this application to seek your permission to visit my family during the upcoming holidays.

The holidays are scheduled from (Starting Date) to (Ending Date), and I wish to spend this valuable time with my family, who reside in (Your Hometown). My parents are eagerly awaiting my arrival, and it would also be an excellent opportunity for me to rejuvenate and gain motivation for the upcoming academic session.

I have maintained decent conduct and discipline during my stay at the hostel and have not been involved in any misbehavior or violation of hostel rules. I assure you that I will report back to the hostel on time after the holidays are over.

Kindly grant me permission to visit my family during the holidays. I would be highly obliged for your kind consideration.

Thanking you,

Yours sincerely, (Your Name) (Class and Section) (Room Number) Contact Number: (Your Contact Number)

Casual Day Outing Permission Application for Hostel Residents

To, The Warden, (Name of Hostel), (Name of Institution), (Address), (City), (Pin Code)

Subject: Casual Day Outing Permission Application for Hostel Residents

I am (Your Name), a resident of Room No. (Room Number) in (Name of Hostel). I am writing this application to seek your kind permission for a casual day outing for the hostel residents on (Date). The purpose of this outing is to provide an opportunity for the residents to relax and rejuvenate themselves amidst their hectic academic schedules.

The proposed outing will be organized to (Name of the Destination) which is located at a distance of approximately (Distance in kilometers) from the hostel. The residents will be leaving the hostel premises at (Time) and will return by (Time) on the same day. We ensure that all the necessary safety measures and guidelines will be followed during the outing. Additionally, we will be responsible for our own transportation and expenses.

We kindly request you to grant us permission for the proposed day outing and provide us with any further instructions or guidelines that we should follow. Your approval will greatly benefit the hostel residents and help us foster stronger bonds among ourselves.

Thank you for considering our request.

(Your Name) (Room Number) (Name of Hostel) Contact Number: (Your Contact Number)

Parental-Guided Official Leave Application for Hostel Inmate

Subject: Parental-Guided Official Leave Application for Hostel Inmate

I, (Your Name), am a resident of room number (Your Room Number) in our esteemed hostel. I am writing this application to kindly request leave from (Start Date) to (End Date), as my parents have planned a family event during this period which requires my presence.

My parents have instructed me to inform you about this and seek your permission for the same. I assure you that I will complete any assigned work or responsibilities before leaving and will not let this absence hamper my academic performance or hostel duties.

Kindly consider my request for leave and grant me the necessary permission. I will be highly obliged for your kind cooperation and understanding.

Yours faithfully, (Your Name) (Room Number) (Your Contact Number) (Email Address)

Short-Term Hostel Leave Application for 2 Days

To, The Hostel Warden, XYZ Hostel, ABC University, New Delhi, India

Subject: Short-Term Hostel Leave Application for 2 Days

I, (Your Name), a student of (Your Department), enrolled in (Your Course) and residing in Room No. (Your Room Number), XYZ Hostel, kindly request your permission to avail a short-term leave from the hostel for 2 days.

I need to visit my home (or mention the reason) on (Date – Day 1) and (Date – Day 2) and will ensure my return to the hostel on (Date – Day 3). I understand the rules and regulations of the hostel and assure you that I will abide by them during my absence.

I kindly request you to grant me the necessary permission and acknowledge my leave application. Your kind cooperation in this matter will be highly appreciated.

Thanking you in advance.

(Your Name) (Your Course and Department) Contact Number: (Your Mobile Number) Date: (Today’s Date)

How to Write Hostel Leave Application Request

Some writing tips to help you craft a better application:

Clearly mention the purpose of your leave application in the subject line.
Provide your name, roll number, and room number at the beginning of the application.
Address the application to the warden or the person in charge of the hostel.
Specify the dates for which you need leave and the total number of days.
Explain the reason for your leave request, such as a family function or personal issues.
Request for a temporary gate pass, if required.
Provide contact information where you can be reached during your absence.
Attach any supporting documents, if necessary.
Maintain a polite and respectful tone throughout the application.
Close the application with your signature and date.

8+ Best Application For Leaving Hostel Permanently

Friends, do you want to leave your hostel permanently and want to write an application to your warden to tell that I am leaving your hostel permanently.

Then in today’s article we will tell you how to write a application for hostel leave application, so let’s start writing the application.

Application For Leaving Hostel Permanently

To, The Warden [Hostel Name] [Hostel Address]

Date: DD/MM/YYYY

Subject: Request for Permanent Departure from Hostel

Dear Warden,

I, [Your Name] , residing in [Hostel Name] in room [Hostel Room] , am writing to inform you about my decision to leave the hostel permanently. The reason for this decision is [briefly explain the reason] .

I kindly request your approval for my permanent departure. I assure you that I will vacate the hostel by [last date] .

Sincerely, [Your Signature] [Your Name] [Contact Number]

Leave Application For Death Rituals

Leave Application For 10 Days

Application For Leaving Hostel Permanently Due To Health Issue

Subject: Request for Permanent Departure due to Health Issues

I, [Your Name], a resident of [Hostel Name] in room [Hostel Room], am writing to inform you about my deteriorating health condition, which necessitates my departure from the hostel permanently.

I kindly request your understanding and approval for my permanent departure. I will ensure that my room is vacated by [last date].

Application For Leaving Hostel Permanently By Parents

To, The Warden [Hostel Name] [Hostel Address] [Date]

Subject: Request for Permanent Departure by Parents

We, the parents of [Your Name], a resident of [Hostel Name] in room [Hostel Room], are writing to formally request our child’s permanent departure from the hostel. The reason for this decision is [briefly explain the reason].

We kindly seek your approval for this request. We will ensure that our child’s belongings are removed from the hostel premises by [last date].

Sincerely, [Parents’ Signature] [Parents’ Names] [Contact Number]

Application For Leaving Hostel For Few Days

Subject: Request for Temporary Leave

I, [Your Name], residing in [Hostel Name] in room [Hostel Room], am writing to request temporary leave from the hostel for [number of days] due to [briefly explain the reason].

I kindly seek your approval for this temporary leave. I assure you that I will return to the hostel by [return date].

Thank you for your understanding.

Application For Leaving Hostel Permanently By Student

Subject: Personal Request for Permanent Departure

I, [Your Name], a resident of [Hostel Name] in room [Hostel Room], am writing to inform you about my decision to leave the hostel permanently for personal reasons.

I kindly request your approval for my permanent departure. I will ensure that my room is vacated by [last date]. Your understanding in this matter is highly appreciated.

Application For Leaving Hostel By Parents

Subject: Parental Request for Temporary Departure

We, the parents of [Your Name], a resident of [Hostel Name] in room [Hostel Room], are writing to request our child’s temporary departure from the hostel for [number of days] due to [briefly explain the reason].

We kindly seek your approval for this temporary leave. We assure you that our child will return to the hostel by [return date].

Application For Leaving Hostel Mess

To, The Hostel Mess Manager [Hostel Name] [Hostel Address] [Date]

Subject: Request for Discontinuation of Mess Services

Dear Mess Manager,

I, [Your Name], a resident of [Hostel Name] in room [Hostel Room], am writing to request the discontinuation of mess services for the remainder of my stay in the hostel due to [briefly explain the reason].

I kindly seek your approval for this request. I will make alternative meal arrangements during this period.

Application For Leaving Hostel Warden

Subject: Request for Meeting Regarding Hostel Issues

I, [Your Name], a resident of [Hostel Name] in room [Hostel Room], am writing to request a meeting with you to discuss certain issues related to the hostel. I believe a face-to-face discussion will help address and resolve these concerns effectively.

I kindly seek your approval for a meeting at your earliest convenience.

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Application For Leaving Hostel Permanently – 7+ Best Formats

In today’s article, we have provided many samples of Application for Leaving Hostel Permanently , How to Write Application for Leaving Hostel Permanently, with the help of which you can easily write the application. All you need to do is fill in your data. There are many application formats available in this article, so read this article till the end.

Table of Contents

Application For Leaving Hostel Permanently

The Warden,

University/College Name / School

College Address

Subject: Application to warden for leaving hostel permanently

Good evening sir, This is to inform you that my name is Megha Sharma , and I am a student at [ Your College/University Name ] who lives in [Hostel Block B].

regret to inform you that I will not be extending my stay at the hostel. The reason for ending my stay is that I have completed the course and will be moving into a flat before our grade sheets are distributed. I have already returned all of the equipment issued by the hostel. I have never vandalised the hostel’s property and have paid all of my fees on time.

Please notify me of any outstanding accounts related to the stay.

Yours sincerely,

(Your Name)

How to Write Application For Leaving Hostel Permanently

The Principal

school name-

school address.

Subject. Application for leaving hostel

permanently.

Respected Sir/Maam, I beg to state that my name is Rahul Sana. class-x. Roll No-6 and I have been hostel for the past 5 month .

As I belonged to another city so from the begining I availed the hostel facility provided by the instution. How ever the my family has just recently shifted to the same city so there is no more requirement. of the hostel for me at the moment. I have already paid the dues for the full year just a few month back so I would like to request for the refund or remaing amount as per the institution refund polies!.

Therefore 1 request you to Kindly grant my application and your cooperate.

Your Sincerley

Application For Leaving Hostel Permanently by parents

[Hostel Warden’s Name]

[Hostel Name & [Address]

[University/Institution Name]

[Your Name & Address]

Subject: Request for Permanent Hostel Leaving

I’m writing to formally ask for permission to move out of the hostel. After giving this decision a great deal of thought, I’ve decided that it would be best for me to find lodging outside of the hostel complex. I am really appreciative of the hostel’s assistance and services during my stay. But I need to look for other living arrangements because of personal reasons and shifting circumstances. I’ve given this decision a lot of thought, and I think it will help me concentrate more on my education and personal growth.

I am aware that there are some formalities and processes that need to be finished before I leave. Please assist me in taking the appropriate actions to guarantee a quick and easy departure from the hostel. If there are any particular guidelines or procedures I must follow when checking out, do let me know. Furthermore, I would like you to help me with any paperwork or documentation related to my departure from the hostel. Please handle my request as soon as possible so that I can arrange my lodging appropriately. You can reach me at [your phone number] or [your email address] if you need any more information or have any questions.

Once again, I express my gratitude for the hospitality and support provided by the hostel during my stay.

Yours Sincerely

छात्रावास के लिए आवेदन पत्र । Hostel ke liye principal ko application?Application for hostel in hindi

श्रीमान प्रधानाध्यापक महोदय,

उच्च विद्यालय.

भुरकुंडा, रामगढ़

विषय:- विद्यालय छात्रावास के लिए आवेदन पत्र

सविनय निवेदन है कि मैं आपके विद्यालय के अष्टम वर्ग का छात्र हूँ और प्रतिदिन रामगढ़ स्टेशन से विद्यालय पढ़ने के लिए आया करता हूँ। अत: एव, मुझे मुझे विद्यालय छात्रावास में एक स्थान देने की कृपा करे

इसके लिए आपका सदा कृतज्ञ रहूँगा

आपका आज्ञाकारी छात्र

दिनांकित –

वर्ग – अष्टम

क्रमांक – 11

In this post, we have known how you will get a lot of help from the sample of application for leaving hostel permanently. Hope you liked this post. Share this post with your friends.

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Sick Leave Application | sick leave application to principal

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Hostel Leave Application: Check Format and Templates

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A formal request for permission to leave a hostel for a predetermined amount of time is known as a hostel leave application, and it is submitted by a resident or student. It is a formal document that contains information on the purpose of the leave, the departure date, the anticipated return date, and any necessary supporting documentation. The application gives the hostel administration the crucial data they need to effectively manage the resources of the hostel and guarantee the residents’ safety and security.

Continue reading to learn more about drafting an application letter for a hostel.

Table of Content

What is a Hostel Leave Application?

What makes a hostel leave application necessary, how should a hostel leave application be written, hostel leave application: format, hostel leave application template, sample applications for hostel leave, application for hostel leave, hostel leave application in english, application for leaving hostel permanently, leave application for hostel warden, leave application to hostel warden by parents, leave application for going home from hostel, application for leaving hostel permanently by parents, leave application for hostel students.

A student or resident residing in a hostel files an official application to the hostel administration asking to be allowed to leave the hostel for a predetermined amount of time. The application should contain the following information: the purpose for the leave, the date of departure, the anticipated return date, and any necessary supporting documentation.

You could have to leave the hostel where you are staying for work or personal reasons. In these situations, you must apply for hostel leave in advance and notify the hostel administration. An official request for a leave of absence, including the cause for the leave, the length of the leave, and the date of return, is made to the hostel authorities through an application. This aids in the authorities’ effective resource management and guarantees the residents’ safety and security within the hostel.

There are actions you must do in order to write the ideal hostel application. Go over the following instructions to grasp the steps.

Start off by wishing the hostel administration a courteous greeting.
Explain your departure from the hostel.
Mention when you plan to go and when you anticipate returning.
Give any relevant information, including your contact details and emergency contacts.
Please affix any necessary supporting documentation, such as medical records or airline tickets.
Add your signature and a kind note to close.

It’s critical to comprehend the letter structure in order to write an application for hotel leave that is flawless. We have given you the letter’s format so that you may comprehend it better. See it to learn more.

(1) Name and address of the person: Put your complete name and address at the top left corner of the application page. In case the hostel administration need to get in touch with you, this helps them identify you.

(2) When was the application written?: In the upper right corner of the page, write the date that you are writing the application. This makes it easier for the hostel administration to ascertain when your application was filed.

(3) Name and address of the hostel: In the following line, provide the hostel’s name and address. This facilitates the identification of the hostel by the authorities.

(4) Salutation to the hostel authorities: Start the application by wishing the hostel officials a pleasant day. As an illustration, “Dear Hostel Warden” or “Respected Sir/Madam.”

(5) Give a brief explanation of your departure from the hostel: Give a succinct and unambiguous explanation of the cause. This will facilitate a better understanding of the situation by the authorities.

(6) The departure date and the anticipated return date: Mention the day you intend to check out of the hostel and the anticipated time you will be back. This will assist the authorities in effectively allocating the hostel’s resources.

(7) Supporting documentation: If necessary, enclose any paperwork to back up your decision to leave the hostel, such as airline tickets or medical certifications. This aids in the authorities’ ability to confirm the legitimacy of your request.

(8) Contact details and emergency contacts: Give the authorities your contact details, such as your phone number and email address, so they can get in touch with you if necessary. In case of an emergency, include emergency contact information as well.

(9) E nd the application with a kind remark and signature, expressing your gratitude to the authorities for their consideration of your request. Put your complete name on the application and date it. This aids in the authorities’ ability to confirm the application’s legitimacy.

[Your Name] [Your Hostel Name] [Your Hostel Address] [City, State Zip Code] [Country] [Date] [Hostel Warden’s Name] [Hostel Warden’s Position] [Hostel Name] [Hostel Address] [City, State Zip Code] [Country] Subject: [Explain the reason for the letter, e.g., “Leave Application for Hostel Warden” or “Application for Leave in Hostel”] Dear [Name of Hostel Warden], I would like to request a leave of absence for my son or daughter [Student’s Name] from [Hostel Name] because of [explain the reason for the leave, e.g., an academic or personal emergency, medical issues, or other circumstances]. Our departure date from the hostel is [Start Date], and our return date is [End Date]. Please find the details of the leave application below: Name of the student: [Student’s Name] Room number: [Room Number] Contact number: [Contact Number] Reason for leave: [Reason for Leave] Duration of leave: [Start Date] to [End Date] Name of roommate: [Roommate’s Name] I promise that when my child returns, he or she will follow all rules and procedures of the hostel. We have plans in place to ensure that his or her possessions are secure while they are away. I appreciate your cooperation and understanding. Kindly notify us if you require any additional details or explanation Sincerely, [Your Name]

You must have a solid understanding of the samples in order to comprehend composing the letter. We have included some samples below for your better understanding; please review them.

Mahi Desanjh Airya Women’s Hostel Navil Sangvi, Pune -019 22 October 2022, Hostel Warden Airya Women’s Hostel Navil Sangvi, Pune -019 Subject: Application for Hostel Leave Dear [Hostel Warden’s Name], I’m writing to [Hostel Name] to ask for a leave of absence because of [explain why you need the leave, such as a personal or family emergency, a medical condition, or an obligation to your studies]. I have [Start Date] until [End Date] free to spend away from the hostel. I’ll make sure to get back to the hostel as quickly as I can. I’ve already arranged for the safekeeping of my possessions and told my flatmate of my leave. I promise to follow the policies and procedures of the hostel when I return because I am aware of them. Sincerely, Mahi Desanjh

Mahi Desai Arya Women’s Hostel Navi Sangvi, Pune -09 22 October 2022, Hostel Warden Arya Women’s Hostel Navi Sangvi, Pune -09 Subject: Hostel Leave Application in English Dear [Hostel Warden’s Name], I am writing to request a leave of absence from [Hostel Name] due to [state your reason for leave, such as personal or family emergency, medical reasons, or academic purposes]. I plan to be away from the hostel from [Start Date] to [End Date]. I apologize for any inconvenience this may cause. I have informed my roommate about my leave and made arrangements for the safekeeping of my belongings. I assure you that I will abide by the hostel policies and regulations upon my return. Thank you for your understanding and cooperation. Sincerely, Mahi Desai

Mahi Desanjh Airya Women’s Hostel Navil Sangvi, Pune -019 22 October 2022, Hostel Warden Airya Women’s Hostel Navil Sangvi, Pune -019 Subject: Application for Leaving Hostel Permanently Dear [Hostel Warden’s Name], I’m writing to let you know that I will be permanently departing [Hostel Name] for [explain why you’re going, including any financial hardships, personal reasons, or more suitable housing possibilities]. My intention is to depart on [Date]. I’ve already returned the room keys and paid off all of my debts to the hostel management. I’ll make sure the room is empty before I go. I am grateful for the services the hostel has offered me while I’ve been here, and I promise to follow all rules and guidelines until I leave. I appreciate your cooperation and understanding. Sincerely, Mahi Desanjh

Mahi Desanjh Airya Women’s Hostel Navil Sangvi, Pune -019 22 October 2022, Hostel Warden Airya Women’s Hostel Navil Sangvi, Pune -019 Subject: Leave Application for Hostel Warden Dear [Hostel Warden’s Name], I’m writing to [Hostel Name] to ask for a leave of absence because of [explain why you need the leave, such as a personal or family emergency, a medical condition, or an obligation to your studies]. I have [Start Date] until [End Date] free to spend away from the hostel. For any inconvenience this may have caused, I apologise. I’ve arranged for the safekeeping of my possessions and told my flatmate of my leave. If you could give me permission to take this leave, it would be greatly appreciated I appreciate all of your time and thought. Sincerely, Mahi Desanjh

Mahi Desanjh Airya Women’s Hostel Navil Sangvi, Pune -019 22 October 2022, Hostel Warden Airya Women’s Hostel Navil Sangvi, Pune -019 Subject: Leave Application to Hostel Warden by Parents Dear [Hostel Warden’s Name], I’m writing to [Hostel Name] to request a leave of absence for my son/daughter [Student’s Name] because [explain the reason for leave, such as an academic or personal emergency, medical issues, or other obligations]. On [Date], I intend to bring my child home from the hostel and bring him/her back on [Date]. I promise that my child will follow the rules and policies of the hostel when they return. I am aware of them. I appreciate all of your time and thought. Sincerely, Mahi Desanjh

Mahi Desanjh Airya Women’s Hostel Navil Sangvi, Pune -019 22 October 2022, Hostel Warden Airya Women’s Hostel Navil Sangvi, Pune -019 Subject: Leave Application for Going Home from Hostel Dear [Hostel Warden’s Name], I’m writing to [Hostel Name] to ask for a leave of absence because I intend to return home for [explain the reason for leave, such as an urgent personal or family matter, a medical condition, or academic obligations]. I’ll be checking out of the hostel on [Date] and coming back on [Date]. I’ve arranged for the safekeeping of my possessions and told my flatmate of my leave. I promise to follow the rules and procedures of the hostel when I get back. I appreciate all of your time and thought. Sincerely, Mahi Desanjh

Mahi Desanjh Airya Women’s Hostel Navil Sangvi, Pune -019 22 October 2022, Hostel Warden Airya Women’s Hostel Navil Sangvi, Pune -019 Subject: Application for Leaving Hostel Permanently by Parents Dear [Hostel Warden’s Name], I’m writing to let you know that [student’s name] will be permanently departing [Hostel Name] because of [explain why they’re going, such as better options for housing, personal reasons, or budgetary restraints]. It is our intention to depart on [Date]. I am grateful for the services the hostel has offered my child while they are here, and I promise that they will follow the rules and policies of the hostel until they leave. I appreciate all of your time and thought. Sincerely, Mahi Desanjh

Mahi Desanjh Airya Women’s Hostel Navil Sangvi, Pune -019 22 October 2022, Hostel Warden Airya Women’s Hostel Navil Sangvi, Pune -019 Subject: Leave Application for Hostel Students Dear [Hostel Warden’s Name], I’m writing to [Hostel Name] to request a leave of absence because of [explain the reason for the leave, such as an urgent personal or family matter, a medical condition, or educational obligations]. I have [Start Date] until [End Date] free to spend away from the hostel. I’ve arranged for the safekeeping of my possessions and told my flatmate of my leave. I promise to follow the rules and procedures of the hostel when I get back. I appreciate all of your time and thought. Sincerely, Mahi Desanjh

Also Read: How to Write an Office Leave Application? Leave Application for Fever For School: Format, Sample

Hostel Leave Application- FAQs

What is an application for hostel leave.

A formal request for a student to take a leave of absence from the hostel for a predetermined amount of time is known as a hostel leave application, and it is submitted by the student or their parents to the hostel warden.

Who should submit an application for a hostel leave?

Depending on the student’s age and the hostel’s regulations, either the student or their parents/guardians may submit an application for a leave of absence.

What details must to included on an application for a hostel leave?

The purpose of the leave, the dates of departure and return, contact information, and any other pertinent information, such the student’s room number and roommate, should all be included in a hostel leave application.

How should a request for a hostel departure be made?

In accordance with the hostel’s regulations, an application for a leave of absence must be sent to the warden in advance by the proper method, such as an online portal, email, or letter. A copy of the application should be saved for future use.

Why is it required to apply for a hostel leave?

To notify the hostel warden of a student’s absence from the hostel and to request permission for the same, a hostel leave application is required. It aids in the administration of the hostel in monitoring the students and guaranteeing their security.

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Application / Letter for Leaving Hostel Permanently

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Post category: Application / Letter

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Here we have provided the multiple templates of applications / letters that one can use to inform the hostel authorities to inform hostel warden / school principal / PG owner / landlord that they are leaving the hostel permanently due to any reason. It could be completion of studies, resigned form the office and moving to some other city, etc. Also, we have mentioned about refund of security deposit. You could replace that wit due clearance if your are in a hostel.

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Also read: Leave Application Writing tempalate

Application for Leaving Hostel and Refund of Security

Dear Warden,

I am writing this letter to inform you that I have successfully completed my studies and no longer be requiring accommodation in the hostel. I request you to process the refund of my deposited security amount.

Sincerely, Lalita Sharma

Write an application to inform school principal about not staying in the school hostel

To, The Principal, Global Public School, New Delhi

Subject: Application for leaving the school hostel

I am writing to inform you that I am no longer residing in the school hostel. Therefore, I kindly request you to remove the hostel charges from my annual fee and refund the hostel security fee. Your cooperation in this matter would be greatly appreciated, and I would be extremely grateful to you.

Thank you for your attention to this request.

Yours obediently, Lakshita Sharma Class 12th A Roll No – 29

Application to Leave Hostel after completing studies – degree / diploma

Dear Sir /Ma’am,

My name is Ankit kumar, from B.tech (Computer science) branch having roll number – 17. I am writing this letter to inform you that i have completed from degree course and would like to move to another city for employment.

Therefor, I request you to you to kindly clear my hostel and mess dues and refund the hostel security dues. I would be very grateful to you.

Your sincerely, Ankit Kumar

Also read: Sick Leave application writing for school by students

Notice Letter for vacating the Company Residence after Resignation

Dear Sir / Ma’am,

I am writhing this mail to inform you that I have resigned from my position of Assistant Manager – marketing. My official last working day is on 05 May 2023. I enjoyed the great ambiance and friendly environment at the hostel.

I would like to thank you for all your support and guidance you have provided. Kindly clear my dues, utility dues and provide my NOC.

Regards, Ankush Batra

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Hostel Leave Application

Hostel Leave Application | Format and Sample Letters

Are you thinking of going home for the weekend? Do you have to write a leave application? Do not worry. We have got you covered. Learn how to write a hostel leave application by going through the sample leave applications for hostels.

How to write a hostel leave application, sample application for leave in hostel to go home for the weekend, sample leave application for hostel for sister’s wedding, sample hostel leave application in english, frequently asked questions on hostel leave application.

Writing a hostel leave application can be a time-to-time affair for a hostelite. It should be written in the format of a formal letter and is almost similar to a regular leave application. You need not write the sender’s address as you would mostly hand it over to the hostel warden directly. You can start with the date on which the letter is written, followed by the receiver’s address. State the purpose of your letter in the subject line. Use a proper salutation to start the body of your letter. Explain why you are writing the letter, how many days you would require leave and when you would be back. You can end the letter with your signature and full name in capital letters.

Sample Hostel Leave Applications

Have a look at the different samples of hostel leave applications to have a better idea of how you can write one on your own.

February 2, 2022

St Anne’s Girls Hostel

Raghavendra Mahal Road

Kodambakkam

Chennai – 600012

Subject: Leave application to go home for the weekend

Dear Ma’am,

I am Seetha Suresh, a final year student of BSc Chemistry with the ID number 18PEL54. I stay in Room no. F2. I am writing this letter to request you to permit me to go home for two days (5/2/2022 – 6/2/2022). I will be back to the hostel on Monday morning (7/2/2022).

Yours sincerely,

Signature of the student

SEETHA SURESH

III Year BSc Chemistry

January 25, 2022

Sri Krishna College New Hostel

B K Pudur, Sugunapuram East

Coimbatore – 641008

Subject: Requesting leave for two weeks

I am Ann Jose, and I am a 2nd year student of BSc Computer Science. My roll number is 12BSC04, and I stay in Room No. 12 B. As I had informed earlier, I require leave for two weeks for my sister’s wedding, starting from the 29 th of January to the 13 th of February, 2022.

I request you to kindly do the needful and grant me leave.

Thank you very much.

II Year BSc Computer Science

December 20, 2021

The Indian Public School Boys Hostel

No.10/720, Park Avenue, Arulpuram (P.O.)

Palladam Road,

Tirupur – 641604

Subject: Requesting permission to go home

I am Derrick Wilson, and I am a full-boarder student. I am writing this letter to inform you that I will be going home to Sri Lanka for the Christmas holidays. I will be leaving on the 22 nd of December, 2021 and will return to school only after Pongal (18/01/2022). I have already taken permission from my Class Teacher and Coordinator.

I would be grateful if you sanction the leave and provide me with the permission slip tomorrow (21/12/2021) so that I can submit it to the office.

Thank you in advance.

DERRICK WILSON

Room No. 456

Check out Letter Writing to understand the format of formal and informal letters . Also, check out Application for TC by Parents , Letter to Principal for TC, Application for Full Fee Concession in School , Permission Letter and Application for Character Certificate .

How can I write a hostel leave application?

Dear Sir, I am Derrick Wilson, and I am a full-boarder student. I am writing this letter to inform you that I will be going home to Sri Lanka for the Christmas holidays. I will be leaving on the 22nd of December, 2021 and will return to school only after Pongal (18/01/2022). I have already taken permission from my Class Teacher and Coordinator. I would be grateful if you sanction the leave and provide me with the permission slip tomorrow (21/12/2021) so that I can submit it to the office. Thank you in advance.

What is the format of a hostel leave application?

A hostel leave application can be written in the format of a formal letter. It is usually addressed to the hostel warden. Make sure you mention your name, class or course, roll number and room number so that it would be easier for the hostel management to record your absence.

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Sample Application for Leaving College Hostel Permanently

Sample Application format for Leaving College Hostel Permanently

[Here briefly describe on Sample Application format for Leaving College Hostel Permanently and clearance of dues. You can modify this format as your requirement.]

Date…

The Administrator,

Institute Name…

Institute Address…

Sub: Application for Leaving Hostel Permanently

This is to notify that I have been studying here for the last couple of years and currently I’m a student of (Subject and Department name). As I belonged to another city so from the beginning I availed the hostel facility provided by the institution. However, my family has just recently shifted to the same city so there is no more requirement for the hostel for me at the moment. (show your actual problem and situation).

As I have already paid the dues for the full year just a few months back so I would like to request for the refund of remaining amount as per the institution’s refund policy. It was a pleasant stay in the hostel and your office has been very cooperative and caring throughout.

Yours Sincerely,

I.D./Registration no…

Contact no…

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IMAGES

Letter to Warden for Hostel Leaving Permanently
Formal Letter to Principal or Warden for Vacating Leaving Hostel
Application for Leaving Hostel Permanently (Example)
Hostel Leave Application Letter with Format and Samples
5+ Application for Hostel Leave
Application for leave from Hostel / Application for Leave / Leave application From Hostel

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How to write application in English

COMMENTS

20+ Hostel Leaving Permanently Application Letter with Examples
This Hostel Leaving Permanently Application Letter is necessary to inform the management of the president's decision and to request the refund of the hostel deposit. The Hostel Leaving Permanently application letter should be written in a professional, polite tone and should clearly state the reason for the departure.
Application for Leaving Hostel Permanently, or for The Time Being
Hostel Leaving Permanently Application Letter to Principal. Dear Sir, I (Your Name) writing to inform you that my degree is completed from college, and now I am moving back to my home town/home country/home city permanently. I request you to please refund my hostel security deposit (amount). My clearance form duly signed by all the concerned is ...
Letter to Warden for Hostel Leaving Permanently
When writing a letter to inform the warden about permanently leaving the hostel, it's essential to maintain a respectful and polite tone while clearly stating the intention to leave and providing necessary details such as the reason for leaving and any outstanding accounts to settle.
Application for Leaving Hostel Permanently (Example)
Date: 9th September, 2022. Subject: Request for leaving the hostel permanently. Dear madam, This letter is to notify you that I, Ganesh Sharma, father of Anita Sharma (student's name), who is a student at ABC College (name of the college). I'm writing to inform you that my daughter will not be staying in the hostel any longer.
Hostel Leaving Permanently Application Letter
Hostel Leaving Permanently Application Letter - 8+ Examples. Letter Writing; Jan 17, 2024; Leave Letters
How to Write an Application for Leaving Hostel Permanently
I wish to bring to your attention an unresolved conflict that has arisen, making it challenging for me to continue my stay in the hostel. Despite my efforts to resolve the issue, it remains unresolved. Therefore, I kindly request your permission to leave the hostel permanently. 14: Sample Application - Academic Break.
Hostel Leave Application: A Student's Guide to Approvals
Sample 6: application for leaving hostel permanently by parents. Subject: Application for Permanent Leave from Hostel for [Student's Full Name] Dear Hostel Warden, ... Subject: Request for 2-Day Hostel Leave. Dear Hostel Warden, I hope this letter finds you in good health. I am writing to request a two-day leave of absence from the hostel.
Application For Leaving Hostel Permanently (8+ Sample) in 2024
Application for leaving hostel permanently (Example 2) To. The Principal, College Name, Sir/Madam, I am a class 12 student of your college. I am now leaving this hostel __ ____ given to us by the college. I also applied to leave the college. Because all our family members are going to another city forever.
Hostel Leave Application Letter with Format and Samples
Subject Line: Include a subject line to convey the purpose clearly. For example: " Request for Leave from Hostel .". Salutation: Begin with a respectful salutation such as "Dear Sir/Madam" or "Respected [Recipient's Name].". Introduction: In the opening paragraph, mention your name, room number, and course or grade.
How to write a Hostel Leave Application
10 th April 2022. Subject: Request for leaving the hostel permanently. Dear Sir/Ma'am, My name is Nisha Sharma, and I've been a resident of your XYZ College Hostel for the past three years. The hostel has served as my second home, providing me with all of the required conveniences and comforts.
Hostel Leave Application Request (with Samples & PDFs)
Provide your name, roll number, and room number at the beginning of the application. Address the application to the warden or the person in charge of the hostel. Specify the dates for which you need leave and the total number of days. Explain the reason for your leave request, such as a family function or personal issues.
Hostel Leave Application: Get Template, Format, Samples, PDF Now!
Subject: Application for Leaving Hostel Permanently Dear [Hostel Warden's Name], I am writing to inform you that I will be leaving [Hostel Name] permanently due to [state your reason for leaving, such as financial constraints, personal reasons, or better accommodation options]. My intended date of departure is [Date].
8+ Best Application For Leaving Hostel Permanently
Date: DD/MM/YYYY. Subject: Request for Permanent Departure from Hostel. Dear Warden, I, [Your Name], residing in [Hostel Name] in room [Hostel Room], am writing to inform you about my decision to leave the hostel permanently. The reason for this decision is [briefly explain the reason]. I kindly request your approval for my permanent departure.
How to Write a Letter to Warden for Leaving Hostel Permanently
Learn how to write an application letter to the warden for leaving hostel permanently.Check out other templates at: https://www.lettersformats.com/2020/06/le...
Application For Leaving Hostel Permanently
How to Write Application For Leaving Hostel Permanently. To. The Principal . school name- school address. Subject. Application for leaving hostel . permanently. Respected Sir/Maam, I beg to state that my name is Rahul Sana. class-x.Roll No-6 and I have been hostel for the past 5 month .. As I belonged to another city so from the begining I availed the hostel facility provided by the instution.
Hostel Leave Application: Check Format and Templates
Subject: [Explain the reason for the letter, e.g., "Leave Application for Hostel Warden" or "Application for Leave in Hostel"] Dear [Name of Hostel Warden], I would like to request a leave of absence for my son or daughter [Student's Name] from [Hostel Name] because of [explain the reason for the leave, e.g., an academic or personal ...
Application / Letter For Leaving Hostel Permanently
Here we have provided the multiple templates of applications / letters that one can use to inform the hostel authorities to inform hostel warden / school principal / PG owner / landlord that they are leaving the hostel permanently due to any reason. It could be completion of studies, resigned form the office and moving to some other city, etc.
Hostel Leave Application
Subject: Leave application to go home for the weekend. Dear Ma'am, I am Seetha Suresh, a final year student of BSc Chemistry with the ID number 18PEL54. I stay in Room no. F2. I am writing this letter to request you to permit me to go home for two days (5/2/2022 - 6/2/2022). I will be back to the hostel on Monday morning (7/2/2022).
Application to the hostel warden for Leaving Hostel Permanently
Sub: Application Letter to Warden for Leaving Hostel Permanently. Sir, my name is (Your name) and I have been living at your hostel in (Hostel name and address) for the past 2/3/4 months (More/less). I am fully pleased with all of the services that your hostel provides and I have never had any issue with any of the staff as well.
Sample Letter format to Warden for Leaving Hostel Permanently
Sub: Application for Leaving Hostel Permanently. Sir, my name is (name) and I have been living at your hostel in (Area name) for the past 4/6/10 months. I am fully pleased with all of the services that your hostel provides and I have never had any issue with any of the staff as well. The hostel is at the perfect location and has all the ...
Sample Application for Leaving College Hostel Permanently
The Administrator, Institute Name…. Institute Address…. Sub: Application for Leaving Hostel Permanently. Dear Sir, This is to notify that I have been studying here for the last couple of years and currently I'm a student of (Subject and Department name). As I belonged to another city so from the beginning I availed the hostel facility ...

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FAQS About Hostel Leaving Permanently Application Letter with Examples

What information should be included in the Hostel Leaving Permanently Application Letter?

How do I express gratitude in the Hostel Leaving Permanently Application Letter without making it too lengthy?

Is it necessary to mention the reason for leaving in the Hostel Leaving Permanently Application Letter?

Should I include an offer to participate in exit interviews or feedback sessions?

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Letter to Warden for Hostel Leaving Permanently – Application letter for Permanently Leaving Hostel

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Hostel Leave Application: A Student's Guide to Approvals

How to write a letter to hostel warden

Sample 1 application for leave in hostel

Sample 2: application for leaving hostel permanently

Sample 3: leave application for hostel warden

Sample 4: Application for going home from hostel

Sample 5: leave application to hostel warden by parents

Sample 6: application for leaving hostel permanently by parents

Sample 7: hostel leave application for two days

Sample 8: hostel leave application in hindi

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