block style cover letter examples

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Sample Cover Letter (Block style)

202.448-7036

Your name 1111 ABC Street Washington, DC 00000

July 1, 2009

Ms. Joan Doe Director of Personnel Imagemakers, Inc. 4000 100th Street Washington, DC 000000

Dear Ms. Doe:

Your Personnel Job Vacancy Listing is announcing the position of Public Information Specialist in your Department of Public Relations. I am very interested in being considered for this position.

While a student at Gallaudet University, I majored in communication arts and took several courses related to public relations. I also did two internships in the public relations field through our University’s co-op internship program. During my internships with the Government of the District of Colombia and with Giant Food, Inc., I answered inquiries about various services and programs and helped research and develop some materials for constituents and consumers.

Enclosed is my resume, which contains more details about my work experience and educational accomplishments.

I am confident that I could contribute valuable ideas and skills to your organization. I would like to arrange an opportunity for us to meet and will contact you within two weeks to set up an interview. Should you or your staff wish to contact me earlier, please call me at (111) 111-1111. Because I am deaf, I suggest that you call me through a relay telephone service. To do this, call (800) 735-2258. The relay agent will answer your call, and call me using teletype equipment (TTY). Then the agent will relay your comments to me, and mine to you. I am looking forward to meeting you and sharing more about my abilities and experience.

Your Signature

Your name Enclosure

Developed by the Gallaudet University Office for Career Education & Professional Development (Office for Career Success)

202-448-7036

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Block Letter

Whether you’re applying for a job, sending a business letter, or writing a cover letter, the way you present your message is just as important as the message itself. That’s why it’s crucial to pay attention to the format of your writing. One popular format that can help you achieve a professional and polished look is Block Letter Format.

What is Block Letter?

A block letter refers to a style of writing or formatting used in formal business correspondence. In this format, all text is aligned to the left margin, creating a “block” of text that’s easy to read. Block letter format typically includes single-spaced lines with a double space between paragraphs, and it does not indent paragraphs. This style is widely used because it presents a neat, organized appearance, making it a standard for professional communications. It includes elements such as the sender’s address, date, recipient’s address, salutation, body of the letter, closing, and the sender’s signature

Block Letter Format

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[Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]   [Recipient’s Name] [Recipient’s Title] [Company’s Name] [Company’s Address] [City, State, Zip Code]   Dear [Recipient’s Name]:   [Body of the Letter]   Sincerely, [Your Signature (if sending a hard copy)] [Your Typed Name]   Enclosure(s): [List of enclosed documents, if any]

Types of Block Letter

Full Block Style

The Full Block Style is the most formal and commonly used format in business and official correspondence. In this layout, every element of the letter, including the sender’s address, date, recipient’s address, salutation, body, closing, and signature, aligns to the left margin. There are no indented lines, creating a uniform and clean appearance. This style emphasizes professionalism and simplicity, making it a popular choice for formal communications.

Modified Block Style

The Modified Block Style offers a blend of formality and modern design. It distinguishes itself from the full block style by positioning the sender’s address, date, complimentary close, and signature towards the center or right side of the page, while the rest of the content aligns to the left. This style maintains a professional look while introducing an element of visual interest, making it suitable for business letters that seek a balance between tradition and contemporary aesthetics.

Semi-Block Style

The Semi-Block Style, also known as the Indented Style, combines elements of the full block and modified block styles with a traditional twist. While it aligns the sender’s address, date, and closing to the right, similar to the modified block style, each paragraph in the letter’s body starts with an indentation. This format adds a degree of formality and structure to the document, making it appropriate for business letters that require a more traditional approach while still adhering to professional standards.

How to write in Block Letter Format

Effective communication is a key aspect of professional relationships, whether in the workplace or beyond. By following these simple steps, you can create a professional and effective letter using the Block Letter Format.

• Choose a Clear and Concise Font : Choose a clear and easy-to-read font, such as Arial or Times New Roman, with a font size of 12 points.
• Align Text to the Left Margin: Align all text to the left margin, without using any indentation for each paragraph.
• Use Single Spacing between Lines and Double Spacing between Paragraphs: Use single spacing between lines and double spacing between paragraphs to ensure the letter is easy to read.
• Include Your Contact Information: At the top of the letter, include your contact information, such as your name, address, phone number, and email, aligned to the right margin.
• Add the Date: Skip one line and include the date.
• Include the Recipient’s Contact Information: Skip another line and add the recipient’s contact information, including their name, title, organization, and address, aligned to the left margin.
• Start with a Formal Salutation: Start the letter with a formal salutation, such as “Dear [Recipient’s Name],”.
• Use Clear and Concise Language in the Body of the Letter: In the body of the letter, use clear and concise language to convey your message. Break up the text into short paragraphs to make it easy to read.
• End with a Formal Closing: End the letter with a formal closing, such as “Sincerely” or “Best regards,” followed by your name and signature.

Difference between Formal Letter & Block Letter

This section delves into the nuances distinguishing formal letter from block letters, emphasizing their respective uses, structural differences, and formatting norms. Through a detailed comparative table, we aim to provide a clear understanding of how formal letters vary from the block letter format, catering to different communication needs.

9+ Block Letter examples

1. business letter block format.

2. Thank You Letter Block Format

3. Fellowship Block Letter Format

4. Cover Letter Format Block Style

5. Employability Letter Block Format

6. Volunteer Application Block Letter Format

7. Semi Block Letter Format

8. Sample Letter in Block Style Format

9. Full Block Style Letter Format

10. Standard Block Letter Format

11. Indented Block Letter Format

12. Block Letter Assignment Format

13. Modified Block Format Letter

14. Formal Block Letter Format

15. Final Reflection Block Style Letter

16. Simple Block Letter Format

17. Scholarship Committee Block Letter Format

18. Basketball Coach Block Format Letter

19. Company Block Letter Format

20. Assistant Professor Block Letter Format

Uses of Block Letters in Professional Settings

Block letters, characterized by their clear and legible form, play a crucial role in various professional settings. This standardized writing style ensures that communication is straightforward and universally understandable, making it ideal for a wide range of applications. Here are some key uses of block letters in professional environments:

• Business Correspondence: In business letters, memos, and emails, block letters contribute to the clarity and formality of the communication. They are particularly useful in ensuring that important information is easily readable, reducing the chance of misinterpretation.
• Signage and Wayfinding: Block letters are extensively used in signage due to their high legibility at a distance. This includes office directories, safety signs, and informational signage, helping individuals navigate spaces efficiently and safely.
• Legal Documents: The use of block letters in legal documents such as contracts, agreements, and official forms minimizes ambiguity. This clarity is essential in legal contexts, where precise language and readability are paramount.
• Branding and Logo Design: In branding, block letters offer a clean, impactful aesthetic. They are often used in logos, business cards, and marketing materials to convey strength, reliability, and professionalism.
• Technical Manuals and Reports: Technical documentation, such as manuals, reports, and specifications, benefits from the use of block letters. This style facilitates the comprehension of complex information, making it accessible to a broader audience.
• Labeling and Packaging: Product labels and packaging often employ block letters to ensure that essential information, such as ingredients, usage instructions, and safety warnings, is easily legible.
• Online Content Creation: For digital content, including websites, blogs, and social media posts, block letters enhance readability on various devices. This is crucial for engaging readers and conveying messages effectively in the digital age.
• Educational Materials: In educational settings, block letters are used in textbooks, study guides, and visual aids to support learning. Their clarity helps students of all ages focus on the content without the distraction of deciphering handwriting.
• Professional Presentations: Block letters are favored in PowerPoint presentations and informational handouts to ensure key points are readable, even from a distance. This enhances communication effectiveness in meetings, conferences, and workshops.
• Record Keeping and Filing Systems: In administrative tasks, block letters improve the organization and retrieval of documents. This is especially useful in filing systems, where clear labeling helps in maintaining efficient records management.

How to Do Block Letters for Kids

Teaching kids to write block letters involves starting with simple shapes, like squares and circles, to form letters. Use lined paper for guidance, showing them how to construct letters piece by piece. Practice regularly with large, clear examples and encourage creativity.

How to Do the Letter A in Block Letters

To draw the letter ‘A’ in block letters, start with two diagonal lines that meet at a point at the top. Add a horizontal line across the middle to complete the structure. Ensure the lines are straight and of equal thickness for uniformity.

What Is Block Letter Layout?

The block letter layout is a writing format where all text is aligned to the left margin, creating a clean and uniform appearance. This layout includes single spaces between lines and a double space between paragraphs, commonly used in formal business correspondence.

Why is Block Letter Format used?

Block Letter Format is used because it is clear and easy to read, and it gives a professional appearance to business letters.

Is Block Letter Format the only format for business letters?

No, there are other formats for business letters, such as Modified Block Format and Semi-Block Format. However, Block Letter Format is the most commonly used format.

Are there any variations to the Block Letter Format?

Yes, there can be slight variations to the Block Letter Format depending on the specific requirements of the letter or the preferences of the writer. However, the basic elements  of the format, such as the alignment and spacing, should remain consistent from the title page , introduction paragraph , and down to the conclusion paragraph .

In conclusion , Block Letter Format is a widely used format for business letters that gives a professional and polished appearance to the letter . By following the steps outlined in this format, writers can ensure that their letters are easy to read and convey a clear and concise message. Whether for job applications , introductions , or recommendations, Block Letter Format is a reliable and effective choice for formal business letter correspondence.

Letter Maker

Text prompt

• Instructive
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Write a letter to parents informing them about the upcoming parent-teacher conference at school

Compose a letter to students congratulating them on their achievements in the recent science fair.

Compose a block format letter to request a business partnership

Write a block letter to cancel a service subscription effectively.

Develop a block format thank-you letter for an interview opportunity.

Formulate a block letter to request detailed product information.

Construct a block letter for a formal complaint to a landlord.

Prepare a block letter seeking permission for educational research

Generate a block format letter for a scholarship application

Design a block letter to dispute a billing error with a company.

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Cover Letter Layout Example and Formatting Tips

Cover Letter Layout Tips

How to use a cover letter template, cover letter template with layout, example of a cover letter.

• Tips for an Email Cover Letter

Image by Colleen Tighe © The Balance 2019 

When writing a cover letter (as you should do each time you submit a resume as part of a job application), the layout of your letter is very important. Layout refers to the way the words are set up on the page, including headings, spacing, and font. You want to use a layout that makes your letter both easy to read and professional.

Read below for advice about how to lay out your letter, as well as a template for a cover letter.

When laying out a cover letter, you want to follow the layout of a typical business letter.

Heading. A business letter begins with your contact information, and then the employer’s contact information, if it's available.

Letter spacing. It's important to properly space the layout of the cover letters you send, with space between the heading, the greeting, each paragraph, the closing, and your signature.  Single space  your letter and leave a space between each paragraph. Also, remember to left-justify your entire letter.

Font and font size. When selecting a font, use a  simple font  like Arial, Verdana, Courier New, or Times New Roman. Your font size should be no smaller than 10-pt. but no larger than 12-pt. In choosing your font size, 12 pt. is probably the best—you don’t want to irritate a hiring manager by making him or her have to squint to read your font.

The cover letter template below shows the layout for a typical cover letter. Use the template to structure your own cover letter. It will give you advice on how to space your letter, what font to use, and how to justify your page.

What's Included in the Letter

The template also briefly describes what kind of content should go in each paragraph. Use this information to help you begin writing your own letter, tailored to reflect your own career history, professional qualifications, hard and soft skills , and your knowledge about the job and employer to which you are applying.

You can also review  examples of cover letters  for advice on how to word your cover letter.

Be Flexible

When using a format or a sample letter, remember to be flexible. You can add or remove paragraphs to fit the needs of the particular job description. Your letter doesn't have to exactly match the template.

Write Customized Cover Letters

Also, keep in mind that your best strategy is to write a customized cover letter for each job to which you are applying. Hiring managers can tell when they’ve been sent a generic cover letter; they are more likely to be interested in candidates who have taken the time to write unique letters that specifically address the job opening they are offering.

Heading The  first section  of your cover letter should include information on how the employer can contact you. If you have contact information for the employer, include that. Otherwise, just list your information. This section should be single-spaced and left-justified, with a space between your contact information and your employer’s contact information.

Your  Contact Information

Your Name Your Address Your City, State Zip Code Your Phone Number Your Email Address

Employer Contact Information

Name Title Company Address City, State Zip Code

Dear Mr./Ms. Last Name:

First Paragraph:

Each of your body paragraphs should be single-spaced, with a space between each paragraph. The  first paragraph  of your cover letter should include information on the position you are applying for, including the job title. You should state how you heard about the job, and (briefly) explain why you think you are an ideal candidate for the position.

(space between paragraphs)

Middle Paragraph(s): 

The  next section  of your cover letter should describe what you have to offer the employer. Mention why you are qualified for the job and how your skills and experience are a match for the position for which you are applying. Provide specific examples to prove your skills and experience; these examples will “pop” on the page if you provide them in a bulleted format.

Final Paragraph:  Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow up with them regarding the status of your application.

Sincerely yours,

(double space)

Handwritten Signature (for a hard copy letter)

Typed Signature

This is a cover letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Cover Letter

Kelly Timmons 62 Beacon Street Huntington Station, NY 11746 555-123-4568 kelly.timmons@myemail.com

August 17, 2020

Ms. Maribel Jones Human Resources Manager Belview Electronics 123 Main Street Huntington, NY 11743

Dear Ms. Jones:

I was excited to find the Customer Service Representative position on the Careers page of the Belview Electronics website. I believe I would be a good fit for your company because I have all of your required qualifications, as well as extensive experience in customer service and the electronics industry.

I have a bachelor’s degree in computer science, and I am fluent in both English and Spanish. In addition, I worked as a customer representative for a local plumbing company while I was in college. I have excellent phone skills and the ability to multitask. In addition, I am well organized, and proficient in most word processing and spreadsheet programs. My schedule is very flexible, and I would be happy to work evenings or weekends as necessary.

Thank you so much for your consideration. I’ve included my resume so you may further review my qualifications for the position. My cell phone is 555-123-4568, and my email is kelly.timmons@myemail.com. I look forward to hearing from you so we can arrange an interview.

Kelly Timmons  (signature for a hard copy letter)

Kelly Timmons

Tips for Sending an Email Cover Letter

When you are sending your letter via email include your name and the job title in the subject line of your message:

Subject: FirstName LastName – Manager Position

List your contact information in your signature, rather than in the body of the letter:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile URL (optional)

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Sample Cover Letters

Look through these sample cover letters to get an idea of what to include in your letter.   Do not copy them directly!  

The most important quality you can convey in your cover letter is enthusiasm, and this must be done in your own style.

Read our tips for writing a great cover letter .  We suggest that you write the first draft of your letter without using a sample to guide you.  Once you’ve created your first letter, those that follow will be much easier. 

Undergraduate Internship

Layla D’Antonio New York, NY | [email protected] | (212) 555-0000

February 5, 2023

Dear Ms. Chan,

I am writing to express my interest in CNN’s editorial internship as part of the Columbia Experience Overseas Hong Kong. With a keen interest in media production and journalism, I am eager to explore these fields in one of the world’s fastest-growing markets. As a rising sophomore at Columbia University studying psychology with a concentration in sustainable development, I am excited to apply my cultural awareness and critical thinking skills, as well as my creativity and teamwork skills to this position.

For the past year, I have worked with the Columbia Video Network to record classes for the developing online sector of Columbia University School of Engineering. My colleagues and I produced content that students around the world can access for their online programs. Additionally, I played a vital role managing our social media presence via Facebook and Twitter, increasing the network’s online exposure by sharing photos from our production room, writing posts about advancements in technology, and sharing engineering-related content. Through this experience, I familiarized myself with media outlets and increased engagement with prospective students.

Currently, as Division I student-athlete, I continuously develop my perseverance, mental stamina and time management skills. I have learned to master the art of balancing a demanding schedule while navigating a fast-paced environment. My experience as an athlete has also helped me to become an effective leader and communicator, acting as a liaison between my teammates and coaching staff. All are skills I expect to use at CNN.

I am excited by the opportunity to contribute to one of the world’s leading news organizations while exploring my curiosity in the use of technology as a tool to transmit knowledge through visual media. I look forward to the opportunity to learn how CNN integrates these tools within the news landscape, and to grow as a journalist and creative thinker. Thank you for your consideration.

Sincerely, Layla D’Antonio

Creative Industry

Sara Danson New York, NY • +1 (202) 555-0188 • [email protected]

April 26, 2023

Dear Hiring Team,

Growing up with a political historian as my father, I learned a crucial lesson: to care about people, you have to care about politics. In this vein, I have long admired the Center for Democratic Progress, using your reports and articles to help define my own policy positions. As I prepare to graduate from Columbia University with a degree in American studies and creative writing in May, I want to work for an organization that lets me act on my care for people every day. With seven years of editorial experience, I think I could do great work as Democratic Progress’ Assistant Editor.

I first honed my editing skills as a journalist. Working for Elementary, I wrote and copy edited dozens of articles using AP Style – everything from long-form investigations of standardized testing to columns about Common Core. I posted and formatted articles and photos on Elementary’s WordPress site, and managed production of the magazine’s quarterly print issues. For this work, I wrote headlines, blurbs, and photo captions as needed, and used Adobe Photoshop and InDesign regularly. I have done similar work as a writer for the Daily Noise, a workshop participant at Columbia, and the sole editor of The Soul in Our Soles, a full-length book. Through these experiences, I have edited hundreds of pages, adjusted to new style guides and expectations, and learned how to give my feedback clearly and diplomatically. So, too, have I honed my attention to detail and accuracy, learned how to work independently and under time pressure, and kept track of small-moving parts across several projects at once.

In other jobs, I have channeled my political views into meaningful work. As an intern for the League Against Hate Speech and Detroit for All, a nonprofit which helps immigrants and refugees in Southeast Michigan, I worked with teams to advocate progressive policy positions by planning trips, conferences, and community-wide events. As part of this work, I communicated with a wide range of individuals – wealthy businessmen, Bhutanese refugees, and Israeli activists alike – and sharpened my written and verbal communications skills. I also gave my colleagues operational support, copying and filing papers, scheduling meetings, and inputting data into Salesforce, among other tasks. These experiences taught me when to ask for help, how to solve problems, and how to organize my work and others’ well. At the same time, I learned firsthand how satisfying it is to work hard for a cause you believe in.

Given the opportunity, I would love to do that work for Democratic Progress as your Assistant Editor. I would be able to relocate to Washington, D.C. quickly upon hiring. Thank you so much for your time and consideration, and I look forward to hearing from you.

Sincerely, Sara Danson

Engineering

Devon Fisher 917-555-0000 | [email protected] | New York, NY

March 11, 2023

Vince Winchester Thornton Tomasetti 51 Madison Ave #19 New York, NY 10010

Dear Mr. Winchester,

I am writing to express my interest in the Energy Analyst internship at Thornton Tomasetti. After connecting with Recruitment manager Charlotte Greene at Columbia University’s Sustainability Career Fair, and learning about the company’s impact in the sustainable engineering space, I knew I needed to apply. I am a senior at Columbia majoring in Mechanical Engineering and believe that my critical thinking and interpersonal skills along with my commitment to engaging in complex engineering problems would be an asset to your team.

During my internship with ERS, I successfully employed my critical thinking skills and interpersonal skills to pinpoint cost-effective retrofit measures on a very limited budget and with little manpower. While working on heat load models, I realized that improving the insulation of a building could result in greater savings than the team’s HVAC focus. With approval from my boss, I was able to take initiative to create a new framework for implementing insulation and envelope repairs. Using this idea, the team discovered that one of the school sites could save over $30,000 a year on electricity through insulation upgrades.

Currently, I am leading a project for the Columbia Formula SAE team researching and analyzing sensors with a goal to wire a car to increase speed and validate load predictions. This project is particularly relevant to the current trends in the energy efficiency space, as sensors exist in buildings and retrofit projects need to be validated. My current coursework complements my experience in its focus on statistical programming for modeling environmental issues. For example, I am working on a project using machine learning to predict roofs in New York City that need insulation.

I am excited by the opportunity to be on a team that collaborates to help clients meet their engineering and sustainability goals, and where I can showcase my mechanical engineering skills. Thank you for considering me to join the Thornton Tomasetti team.

Sincerely, Devon Fisher

Experienced

AMY M. ROBINS 212-555-1212 • [email protected] 

August 22, 2022

Dear Ms. Kramer,

I am writing to apply to your grant writer position. When I saw this posting on your website, I was immediately drawn to AIDG’s focus on business incubation and eco-friendly technologies, and believe your model offers many opportunities to create lasting improvements to infrastructures in Guatemala and Haiti. To help your company gain further funding for its mission, I offer proven writing, research, and communication skills as well as successful grant writing experience.

I was inspired to transition from magazine writing to grant writing when I started editing documents for the Refugee and Immigrant Fund (RIF), a not-for-profit agency that aids new immigrants as they adjust to life in the United States. Working with RIF’s founder to create two grant applications, I found my editorial background equipped me well for the challenges of drafting and editing proposals to secure not-for-profit funding. Both applications were successful and resulted in grants needed to support two new programs.

Additionally, as the Assistant Research Editor at Budget Travel magazine, I pinpoint the most engaging details of a subject and write stories that appeal to a targeted audience. These skills have helped me create grant applications that draw attention from an audience of grant givers and personal donors.

Finally, every day at Budget Travel, I communicate effectively across language barriers. Maintaining my record of zero printed errors, I routinely call and email small foreign businesses, from family-owned restaurants in Panama to three-room B&Bs in Italy. My French language proficiency, further refined when I studied in Senegal, will help me work closely with your staff in Haiti. Moreover, I am currently enrolled in introductory Spanish lessons and plan to continue classes in Guatemala.

I would be honored to join AIDG and help promote sustainable technologies, XelaTeco, and other business incubation plans. I look forward to discussing how I can help your organization grow and expand through fundraising. Thank you for your time and consideration.

Sincerely, Amy Robins

Using Bullet Points

Elizabeth Lee (212) 555-0649 || [email protected] || New York, NY

September 5, 2022

Bain & Company 415 Mission Street, Suite 4800 San Francisco, California 94105

Dear Ms. Victoria Andres,

I am writing to apply for the Associate Consultant position at Bain & Company’s San Francisco and New York offices. I am currently a senior at Columbia University pursuing a major in Philosophy with a minor in Economics. Throughout the past year, I have had the pleasure of talking to ACs in the San Francisco, Chicago, and Shanghai offices about their experiences at Bain. Most recently, I spoke with Cheryl Bloom, an AC at the SF Office and my ACI interview buddy last year. She emphasized the great learning environment and active mentorships available at Bain, which I find very exciting!

This past summer, I worked at Kaiser Associates , a Washington D.C.-based international strategy and management consulting firm serving Fortune 500 companies. I believe my consulting experiences, leadership successes, and academic achievement will make me a valuable asset to Bain.

As an Associate Consultant, I will contribute the following skills:

Analytical problem-solving. At Kaiser Associates, I analyzed prices of construction machine warranties for a Fortune 100 industrial equipment manufacturer in order to increase its warranty sales through price adjustments. Using regressions in Excel, I evaluated the impact of different types of coverages on warranty prices at competing manufacturers. As a result, I was able to provide quantitative data to help the project team develop final recommendations, which were well-received by our client at the end of the project.

Strong interpersonal and client-facing skills. At Asia Society last summer, I presented a sponsorship proposal to senior managers of All Nippon Airways (ANA) and the Peninsula Hotel regarding an upcoming Japanese cultural banquet. By thoroughly researching the two companies’ preferences to devise sponsorship tiers and benefits, I successfully convinced both to sponsor the event by offering 75% discounted air tickets and accommodation, saving Asia Society $6,000 in the budget.

Leadership and influence. As one of three recipients of the Symposium Fellowship (a Columbia-sponsored liberal arts teaching fellowship), I designed and taught a 10-day seminar on Dostoevsky and Rousseau in Beijing, China. With 15 high school and college students, whose areas of study ranged from engineering to fine arts, I facilitated in-depth discussions about philosophical texts as well as contemporary social issues and engaged every student in seminar-style learning regardless of their English language skills and points of view. Based on feedback from a course evaluation survey designed by myself, all 15 students were beyond satisfied with the seminar and began to take an interest in philosophy.

With my strong academic achievements and multicultural, multilingual background, I am confident that I would be a great addition to Bain and make tangible contributions to the team. I look forward to discussing my candidacy for this position at your convenience. Thank you for your time and consideration.

Sincerely, Elizabeth Lee

Create Your Own Internship

Even if a company or organization does not have an internship program or has never had an intern, it may be possible to convince them to create an internship for you. 

Here are some tips to get started on your “create your own internship” cover letter:

In your cover letter, acknowledge that while there is no internship program in their company or organization, you are proposing that they create an internship for you based on the skills you offer and the value you could add in return for real work experience and training.

Explain the type of work that you would like to do. Remember to be realistic about what type of work an intern typically does in this field. It may be helpful to research internship postings at similar organizations for reference.

Demonstrate your knowledge about and interest in the company. Be enthusiastic and convincing as to why you want to work for them.

Use social media or the company’s “About Us” web pages to identify an actual person in the department that interests you and direct your cover letter and resume to that person.

Follow up in a few days with another email or a phone call. 

Cover Letter with Comments

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Full Block Format Cover Letter Example: 4 Templates

The most typical structure for a formal business letter is block format. The simplest to use and set up in your word processing program is this format. For a cover letter written to go with a resume as part of a job application, the block structure works perfectly. 

Letter Template: 1

Table of Contents

Full Block Format Cover Letter

James Brown

238 Broadway

United States

The HR Manager

XYZ Company

354 F 63 rd Street

Subject- Full block format cover letter

I’m writing to apply for the position of an interior decorator at [Mention the name of the company], and I’ve included my resume for your convenience.

I have a [Mention the name of the degree] in interior design, further design coursework, [Mention the number] years of successful experience as an assistant interior designer, and [Mention the number] year later, I was promoted to senior interior designer at the same company. Throughout this period of rigorous instruction, study, and practical experience in the field;

I am knowledgeable about all the major design trends as well as the modern decorating ideas that are prevalent in the interior design field nowadays. In addition, I have a keen eye for all creative ideas, am an expert user of interior design software, and offer design ideas that range from dramatic to sophisticated.

Many people advise against using a cover letter in full-block format because it appears too formal. Instead, your cover letter might look friendlier and more conversational. However, the complete block format cover letter is absolutely suitable in a number of circumstances, particularly in academics or other fields.

I appreciate your time and will call you again in a week to see if there’s a chance we can talk more about my significant professional background and your open position.

Sincere regards,

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be given]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

In this letter, I urge you to appoint [Mention the name of the company] as your new development assistant. During the [Mention the number] years that [Mention the name] worked as a research assistant at [Mention the name of the company], I was her direct supervisor. During that time, I saw her dedication to learning, her innovative approach to solving problems, and her excellent teamwork skills. She would be a great asset to your group.

[Mention the name] redesigned our data gathering procedure during her [Mention the number] month on our team to make sure we’re receiving larger samples and lowering our margin of error. Her work only strengthened over time as she attentively incorporated criticism I and other seasoned teammates provided.

She’s also constantly open to increasing her tasks. She significantly impacted [Mention the number] various initiatives throughout her three years here, which was much more than we anticipated. Even though she was one of our youngest team members, her peers recognized her as a leader. She is excellent at delegation, values and considers the opinions of her coworkers, and helps to foster a healthy work atmosphere.

In conclusion, I’m sure [Mention the name] would do a great job as your foundation’s development assistant. While we’re sorry to see her leave our team, I’m excited to know that her talents will find a home at a company as significant as yours. You are welcome to reach me at [Mention the email address] and [Mention the phone number] if you have any queries concerning her credentials or experiences while working at [Mention the name].

Best wishes

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• How To Write a Cover Letter With No Experience: 82 Templates
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“Business, marketing, and blogging – these three words describe me the best. I am the founder of Burban Branding and Media, and a self-taught marketer with 10 years of experience. My passion lies in helping startups enhance their business through marketing, HR, leadership, and finance. I am on a mission to assist businesses in achieving their goals.”

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Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Writing the Basic Business Letter

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Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Parts of a Business Letter

This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead.

Sender's Address

The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code.

The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line. When writing to companies within the United States, use the American date format. (The United States-based convention for formatting a date places the month before the day. For example: June 11, 2001. ) Write out the month, day and year two inches from the top of the page. Depending which format you are using for your letter, either left justify the date or tab to the center point and type the date. In the latter case, include the sender's address in letterhead, rather than left-justified.

Inside Address

The inside address is the recipient's address. It is always best to write to a specific individual at the firm to which you are writing. If you do not have the person's name, do some research by calling the company or speaking with employees from the company. Include a personal title such as Ms., Mrs., Mr., or Dr. Follow a woman's preference in being addressed as Miss, Mrs., or Ms. If you are unsure of a woman's preference in being addressed, use Ms. If there is a possibility that the person to whom you are writing is a Dr. or has some other title, use that title. Usually, people will not mind being addressed by a higher title than they actually possess. To write the address, use the U.S. Post Office Format. For international addresses, type the name of the country in all-capital letters on the last line. The inside address begins one line below the date. It should be left justified, no matter which format you are using.

Use the same name as the inside address, including the personal title. If you know the person and typically address them by their first name, it is acceptable to use only the first name in the salutation (for example: Dear Lucy:). In all other cases, however, use the personal title and last/family name followed by a colon. Leave one line blank after the salutation.

If you don't know a reader's gender, use a nonsexist salutation, such as their job title followed by the receiver's name. It is also acceptable to use the full name in a salutation if you cannot determine gender. For example, you might write Dear Chris Harmon: if you were unsure of Chris's gender.

For block and modified block formats, single space and left justify each paragraph within the body of the letter. Leave a blank line between each paragraph. When writing a business letter, be careful to remember that conciseness is very important. In the first paragraph, consider a friendly opening and then a statement of the main point. The next paragraph should begin justifying the importance of the main point. In the next few paragraphs, continue justification with background information and supporting details. The closing paragraph should restate the purpose of the letter and, in some cases, request some type of action.

The closing begins at the same vertical point as your date and one line after the last body paragraph. Capitalize the first word only (for example: Thank you) and leave four lines between the closing and the sender's name for a signature. If a colon follows the salutation, a comma should follow the closing; otherwise, there is no punctuation after the closing.

If you have enclosed any documents along with the letter, such as a resume, you indicate this simply by typing Enclosures below the closing. As an option, you may list the name of each document you are including in the envelope. For instance, if you have included many documents and need to ensure that the recipient is aware of each document, it may be a good idea to list the names.

Typist initials

Typist initials are used to indicate the person who typed the letter. If you typed the letter yourself, omit the typist initials.

A Note About Format and Font

Block Format

When writing business letters, you must pay special attention to the format and font used. The most common layout of a business letter is known as block format. Using this format, the entire letter is left justified and single spaced except for a double space between paragraphs.

Modified Block

Another widely utilized format is known as modified block format. In this type, the body of the letter and the sender's and recipient's addresses are left justified and single-spaced. However, for the date and closing, tab to the center point and begin to type.

The final, and least used, style is semi-block. It is much like the modified block style except that each paragraph is indented instead of left justified.

Keep in mind that different organizations have different format requirements for their professional communication. While the examples provided by the OWL contain common elements for the basic business letter (genre expectations), the format of your business letter may need to be flexible to reflect variables like letterheads and templates. Our examples are merely guides.

If your computer is equipped with Microsoft Office 2000, the Letter Wizard can be used to take much of the guesswork out of formatting business letters. To access the Letter Wizard, click on the Tools menu and then choose Letter Wizard. The Wizard will present the three styles mentioned here and input the date, sender address and recipient address into the selected format. Letter Wizard should only be used if you have a basic understanding of how to write a business letter. Its templates are not applicable in every setting. Therefore, you should consult a business writing handbook if you have any questions or doubt the accuracy of the Letter Wizard.

Another important factor in the readability of a letter is the font. The generally accepted font is Times New Roman, size 12, although other fonts such as Arial may be used. When choosing a font, always consider your audience. If you are writing to a conservative company, you may want to use Times New Roman. However, if you are writing to a more liberal company, you have a little more freedom when choosing fonts.

Punctuation

Punctuation after the salutation and closing - use a colon (:) after the salutation (never a comma) and a comma (,) after the closing. In some circumstances, you may also use a less common format, known as open punctuation. For this style, punctuation is excluded after the salutation and the closing.

How to Write a Block Style Business Letter: Professional Communication

My name is Debbie, and I am passionate about developing a love for the written word and planting a seed that will grow into a powerful voice that can inspire many.

Understanding the Basics ​of a Block Style Business Letter

Choosing the correct format and layout, crafting an engaging and professional introduction, structuring the body of ⁢the letter effectively, closing ‌your block style business ⁤letter on a high note, adding formal⁣ elements: date, address, and signature, enhancing readability with clear and ⁣concise language, frequently asked questions, in conclusion.

A block style ‌business letter is a common format used for professional correspondence. It is important to understand the​ basics ⁢of ‌this format to ensure your letters are⁢ clear, concise, and professional. Here are some key ⁢points to keep in mind:

• Formatting: Block style‍ letters are typically left-aligned with each paragraph ​separated‍ by a single space. The entire letter is justified to the ‌left margin, including the sender’s and recipient’s addresses.
• Salutation‍ and Closing: Begin your letter with a formal salutation, ⁣such as “Dear Mr. Smith,” followed by a colon. End the letter with a complimentary ​close, such as “Sincerely,” followed by your name and title.
• Subject Line: Include a concise subject line that accurately summarizes the purpose of the letter. This helps the recipient ​quickly understand the content and importance ⁤of your message.

In addition to​ the formatting,‍ it is crucial to pay⁤ attention ⁣to the content of your letter. Here are some‌ tips for writing an effective block style business letter:

• Introduction: Begin with​ a brief introduction, stating the purpose of your‌ letter clearly and concisely. This immediately grabs the reader’s attention‍ and sets the tone for the rest of the letter.
• Body: The body of your letter should provide relevant details , supporting information, and any necessary explanations. Use paragraphs to organize ​your thoughts and ensure each paragraph focuses on a single point. Keep the content professional and avoid unnecessary jargon or complex ‍language.
• Closing: Conclude your letter by ‌summarizing your main points ⁤and restating the purpose of the letter. Thank the recipient for their time⁣ and consideration, and offer any additional assistance if needed.

When it comes to ‌for your documents or designs, it’s‍ important to consider ‍various factors to ensure optimal readability and visual appeal. Here are a few key tips to guide you in making the right choices.

1. Know your purpose: Determine the purpose ​of your document or design. Is it a business proposal, a resume, or a marketing brochure? Understanding the purpose will help you select the appropriate format and layout that ‍aligns with your goals.

2. Consider your audience: Think about who will be reading or viewing your content. Are they professionals, potential customers, or casual readers? ⁤Tailor your format and layout to suit their preferences and expectations. For instance, if your target audience is a younger demographic, you might opt for a more modern and trendy design, whereas a ‌professional audience may prefer a more traditional and formal format.

3. Balance text and visual elements: Achieving a harmonious balance between ⁣text⁢ and visual elements is crucial. Use headings, subheadings, and bullet points to organize information and make it easier to⁣ skim. Consider the use of whitespace to create breathing room and improve legibility. Similarly, incorporate images, graphs, or icons⁤ strategically to enhance understanding and engagement.

Remember, the format and ⁣layout you choose can ⁤significantly impact ​the ⁢overall impression and effectiveness of your content. By carefully considering your purpose, audience, and the right balance of text and visuals, you can create materials that are not only ⁢visually appealing but also communicate your message effectively.

is a key aspect of making a lasting impression on your audience. Whether you are writing a cover letter, delivering a presentation, or introducing yourself in a networking event, it’s essential to grab ⁢attention from the start. Here are some tips to‌ help⁢ you construct an ⁢introduction that captivates and showcases​ your ‍professionalism:

1. Know your audience: Before you begin crafting your ⁣introduction, think about who you will be addressing. Tailoring your opening statement to the specific needs ‌and interests ⁢of your audience will instantly make a connection. Consider​ the tone and language that will resonate with them, ‌ensuring that your⁣ introduction ​feels relevant and relatable.

2. Start with ‍a compelling hook: Begin your introduction with a captivating statement or an intriguing question to grab the‍ attention of your listeners or readers. For instance, you could use a ‍thought-provoking statistic related to your topic or a personal anecdote that⁣ highlights your expertise. By ‌employing an engaging hook, you will instantly draw your audience in, making them eager to hear more.

3. Highlight⁢ your credentials: Establishing your professionalism in the introduction is crucial. Briefly mention your relevant qualifications, experience, or​ achievements without overwhelming your audience with excessive details. Highlighting your strong points will establish your credibility and expertise in‌ the eyes of your listeners, laying the foundation for⁢ a compelling and authoritative introduction.

4. Keep it⁣ concise and focused:⁤ Remember, less is more when it comes to introductions. Be concise and avoid‍ unnecessary details or rambling. Stick to ​the main points, ensuring that your introduction remains focused and to the ​point. A well-structured and succinct ‌introduction will‌ leave a lasting impression, showing that you​ respect your audience’s time and value ‌clarity in communication.

By following⁢ these tips, you can craft a captivating and professional introduction that leaves a​ strong⁢ impression. Remember to practice your introduction beforehand to ensure a confident delivery and ‌maintain eye contact with your audience, generating a genuine‌ connection. With a⁢ well-planned and engaging introduction, you’ll set the stage for a successful interaction or presentation.

When it comes to writing a letter, it is crucial to structure the body effectively to ensure⁣ clarity and‍ coherence. Here⁣ are some helpful ‌tips to help you ‍achieve just that:

• Start ​with ‌a clear introduction: Begin by briefly stating the purpose of your letter.‍ Whether you​ are expressing gratitude, addressing a ⁢concern, or making a request, a ⁣clear introduction‍ sets ⁢the ‍tone and helps the reader understand the context of your‍ message.
• Organize your ideas: To make your letter easy to follow, arrange your ‌thoughts in a logical order. Think about the most important points you want ‌to convey and organize them in a way that flows naturally. You ⁤can use bullet points or paragraph breaks to separate different ideas and make them stand out.
• Provide supporting details: While sharing your ideas, it is crucial to include relevant examples or evidence to‍ support your claims. This adds credibility to your letter and helps the reader understand the context or reasoning behind your statements. Personal anecdotes, ⁤statistics, or expert opinions can be effective ways ⁣to provide strong supporting details.

Additionally, consider the use of transitional phrases to smoothly guide the⁢ reader through your letter. Phrases like “furthermore,” “on the other hand,” or “in conclusion” can ​help⁢ create a cohesive flow between paragraphs or ideas. It is also⁣ important to be concise in ‌your writing; avoid ⁢unnecessary repetition or wordiness to ensure your message is clear and direct.

Lastly, don’t forget to end your letter with a call to action or a clear conclusion. Summarize the main ‌points ⁣of your letter⁢ and state any expected follow-up actions. Whether it’s requesting a reply, providing contact information, or suggesting a meeting, a strong ending will leave​ a lasting impression.

As you⁢ approach the end of⁤ your block style⁤ business letter, it’s important to leave a lasting impression and close on⁢ a high note. Your closing paragraph should summarize the main points ‌discussed in the letter, reiterate your key message, and confidently express your desired outcome. ‍Here are a few tips to ensure a strong and impactful conclusion:

• Recap: Summarize the main points or actions ‍discussed in the letter.‍ This serves as a⁤ helpful reminder and reinforces the⁤ importance of your message. Keep it ⁣concise and to the point.
• Highlight benefits: Emphasize the benefits or solutions your proposal brings to the recipient. Remind them ⁢why they should consider your suggestions and⁣ how it ⁣can positively impact their business or organization.
• Call-to-action: Clearly state the next ⁢steps or⁣ actions you expect⁤ from the recipient.‌ Whether it’s​ scheduling a meeting, considering your proposal, or providing ⁣additional​ information, make sure to be specific and direct in your request.

Remember, a strong closing paragraph can leave a lasting impression and increase the ‌chances of achieving your desired outcome. By effectively summarizing the main points, highlighting benefits, and including a clear call-to-action, you’ll maintain a professional tone and end your block style business letter on a ​high note.

In ‍formal writing, it is crucial to⁢ include certain elements to ensure professionalism and clarity. By including the‌ date, address, and signature, you ⁤can provide important information and establish credibility. Let’s ‌delve deeper into ‍each of these elements:

1. Date: Start by adding the current date in a standardized⁣ format, usually aligned with the right margin. This allows the recipient to know when the document was written and serves as a point of reference. For instance, you can use the HTML tag

2. Address: Next, include your address aligned with the left margin beneath‌ the ‌date. This⁣ helps​ in identifying the sender and provides contact details for correspondence.⁤ Ensure your address includes your street address, city, state/province, and ZIP/postal code. Using the HTML tag

3. Signature: ‍Conclude your formal document ‍with your signature, reinforcing the authenticity of the content. You⁤ can either infuse a handwritten signature or use a digital signature if sending the document electronically. Place your signature aligned with the left margin and include⁣ your full name printed beneath it for identification purposes. ​To enhance the ‍visual impact, consider using a slightly larger font size for the ‌printed name and​ make your signature stand out by making it⁣ bold.

By incorporating these formal elements – the date, address, and signature – into your writing, you demonstrate professionalism and enhance the clarity ⁤of your message. Remember to position them strategically, use consistent formatting, and pay attention to details for a well-crafted formal document.

In‍ today’s fast-paced world , where attention spans are dwindling and information overload is a constant challenge, ​it has become‍ crucial to enhance the readability of our written content. Clear and concise‌ language is the key to effectively communicate our message and⁤ captivate ‍our audience. Here ⁢are some tips to help you improve your⁢ writing and make it more⁢ accessible to readers:

1. Use short and⁣ simple sentences: Long, convoluted⁣ sentences ‍can confuse readers and make them lose interest. Instead, opt for ⁢shorter sentences that are easy to understand and digest.

2. Trim ‍the excess: Eliminate unnecessary words and phrases ‌to remove ⁣any‌ ambiguity⁣ and ensure a clear message. Avoid jargon or technical terms that might confuse ⁣your ⁣readers and instead opt for plain language that anyone can ⁢understand.

3.⁢ Break it down: Use subheadings, bullet points, and numbered lists to break ⁢up your⁢ content and make it easier to scan. This not only⁣ enhances readability but also⁢ improves the overall structure and organization of your writing.

4. ‍Be mindful of vocabulary: Choose words that are familiar and relevant to ‍your audience. Avoid using overly complex terminology or excessive ⁢adjectives that can overload the reader and detract from your main message.

Remember, the‌ goal is to deliver ⁣your ⁢message in a manner that engages and captivates your readers. By , you can effectively communicate your ideas and stand out in a sea of information​ overload.

Q: What is a ⁤block style business letter? A: A block style business letter refers to a specific‍ format used for professional communication. In this style, all elements of the letter, including the sender’s ⁣and recipient’s addresses, salutation, body paragraphs, closing,⁣ and signature, are aligned to the left margin.

Q: Why is it important to write a block style business‍ letter? A: Writing a block⁤ style‌ business letter is essential for maintaining professionalism and ensuring effective communication. It helps to organize the letter neatly, ‍making it easier for the recipient to read and comprehend its content. Employing this format also reflects your attention ‌to detail and respect for business etiquette.

Q: What⁣ are the key components of a block style business letter? A: A block style⁤ business letter‍ typically ‍consists of the following components: sender’s address, date, recipient’s address, salutation, body paragraphs,⁣ complimentary close, and signature. Each component serves ⁣a specific purpose in conveying information and establishing a professional tone.

Q: How should I format the sender’s and recipient’s addresses in a block style business letter? A: The sender’s and recipient’s addresses should be placed on separate lines at the beginning of the letter, aligned to the left margin. Begin with the sender’s address, followed by the date, ‌and then the recipient’s address. Remember to include the ⁣street address, city, state, and ZIP code ⁣for both addresses.

Q: How should ⁢I address the recipient in a block ‍style ⁣business letter? A: The salutation in a block style business ⁤letter should include the recipient’s full name, followed by a colon or comma. If you⁣ know the recipient’s name,⁣ use⁤ “Dear Mr./Ms./Dr. [Last Name]:” or use “To‌ Whom It May Concern:” if you are unsure of the recipient’s ‌name.

Q: ⁢How should ⁤I structure the⁣ body paragraphs⁤ in a block style business letter? A: In a block ‌style business letter, the body paragraphs‌ should be written as separate⁢ but⁢ continuous ⁤blocks of text. Begin each paragraph with an indentation ​of one tab or five spaces. ​Use clear and concise language ⁤while maintaining a professional tone. Make sure to include relevant ‍information, such as the purpose of the letter, any ⁤necessary ⁣details, and any requested action.

Q: How should I end ‌a block style business letter? A: The complimentary close is placed at the left margin, two lines below the final paragraph. Common closings include “Sincerely,” “Regards,” or “Best regards.” ‌After the closing, leave four lines for your handwritten signature and then ⁣type your name and job⁤ title.

Q: Are there any additional tips for​ writing a block style business letter? A: Absolutely! Here are a few additional tips: use a standard font (e.g., Times New Roman, ‌Arial) in 12-point size, keep the letter concise and ‍to the point, proofread for spelling and grammatical errors, and consider using a professional tone throughout. Remember to maintain a consistent layout‌ and spacing within the entire letter to enhance its readability.

In conclusion, mastering the block style business letter is crucial for effective professional communication. ⁢Its clear format​ will enhance your message and leave a lasting impression.

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