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20 Best Task Management Software Tools to Elevate Your Workflows [2024 Edition]

Sarah Burner

ClickUp Contributor

March 30, 2024

Is your personal or team workload spiraling out of control? We’ve all been there! What’s worse is the anxiety-inducing feeling of dread that follows when you have a bunch of unattended tasks, gradually leading to a lack of motivation . In fact, recent research reveals that 41% of workers find heavy workloads to be the main cause of workplace stress. 😖

However, more often than not, it’s not the amount of work that makes you or your employees feel overwhelmed—it’s poor task management. For instance, setting unreasonable deadlines or delegating tasks without considering team availability may lead people to burnout faster than you can blink. 

Luckily, using the right task management software can help you prevent this chaos! We’re here to introduce you to the 20 best task management software that can assist you in assigning tasks and optimizing priorities effectively in 2024. Learn about their key features, limitations, and pricing before you pick your ideal task manager tool. 🌻

What Should You Look for in a Task Management Tool?

• 1. ClickUp—best overall project & task management software

2. Asana—best for remote teams

3. jira—best for experienced professionals, 4. monday.com—best for marketing and pmo teams, 5. trello—best for small teams, 6. hive—best task management software for team collaboration, 7. meistertask—best for kanban task management, 8. ntask—best task management software for scheduling, 9. zenhub—best for software teams, 10. zoho projects—best for complex project management, 11. activecollab—best for personalized task management experience, 12. wrike—best for workflow management, 13. todoist—best for teams on a budget, 14. proofhub—best for task tracking, 15. smarttask—best for managing multiple projects, 16. hubspot (hubspot task management)—best for crm tasks, 17. paymo—best for client tasks and bookings, 18. timecamp—best for time tracking and billing tasks, 19. any.do—best for creating to-do lists, 20. smartsheet—best for spreadsheet-style task management.

Task management software helps identify, monitor, and manage tasks efficiently . It goes beyond a simple to-do list and offers features to let you collaborate on elaborate workflows for effective goal completion .

Naturally, the best task management software allows you to set deadlines, prioritize tasks , track progress, and adjust schedules with ease. Other useful functionalities include:

• Flexibility: A good task management software has a user-friendly interface and runs smoothly on all major operating systems across devices, allowing you more control over your work
• Time tracking: Choose a task management solution that lets you improve your time management through seamless time tracking
• Task automation: The best task management software lets you automate recurring admin tasks, leaving everyone more time to focus on cognitively demanding, high-level assignments
• Communication support: If you’re running a team, look for a tool that supports productive task-related discussions, file sharing, and instant announcements
• Reporting and analytics: Quality task management software provides reporting features to record and analyze information (like clock-in/clock-out data, absence, and overtime hours) for productivity analysis, invoicing, and payroll management
• Integration with other tools: Pick a task management system that integrates with other software you use, like messaging apps , project management software , and writing assistants

20 Best Task Management Software for Balanced Task Planning and Execution

There are tons of task management apps available on the market, but they’re not all cut from the same cloth—for instance, some are versatile tools, while others focus on specific functions like task dependencies.

We’ve chosen the 20 best task management software to help you find the perfect app for your business needs. These are expert-vetted options, cherry-picked after considering criteria like feature set and affordability.

Let’s dive in! 🧐

1. ClickUp —best overall project & task management software

Why end with a bang when we can start with one? 💥

Introducing ClickUp —the best task management solution for individuals, professionals, and teams. It’s not just us; even G2 considers it to be the best-rated task management and team task management software , ranking it #1 in 15+ competitive categories in 2024!

What makes ClickUp click is its AI-enabled, end-to-end support for managing tasks and priorities, monitoring progress, and staying productive.

Leverage ClickUp Tasks for task planning, scheduling, and tracking within a centralized hub. Easily categorize team tasks by type, set Custom Task Status from To Do to Done , and use Custom Fields to set deadlines, add assignees, and track details. For each task assignment, you can: 

• Add links and comments to centralize contextual knowledge and discussions
• Specify task dependencies, subtasks, and checklists
• Use @mentions and action items to delegate tasks and share updates

ClickUp’s Calendar View comes with drag-and-drop capabilities for granular task planning. You can also ClickUp’s Recurring Tasks to schedule routine stuff, like meetings and sprint retrospectives, and visualize or adjust your day-to-day on the Calendar.

Stay on top of task lists with ClickUp Reminders that you can create from any task comments or notifications and manage seamlessly from any device.

Prefer a visual task manager? ClickUp’s got you! This adaptable task management software offers 15+ Views for managing tasks on Kanban boards, sorting tasks in the List view, or visualizing timelines with colorful Gantt charts. 🌈

And, if you’re dealing with an overwhelming workload, identify what to prioritize and deprioritize using ClickUp Task Priorities and its color-coded tags. You can also lighten the workload for your employees with ClickUp Automatons , which lets you automate time-consuming tasks like checking emails or organizing documents.

Embrace stress-free productivity with ClickUp Brain and pre-made templates

Beyond tracking and prioritizing tasks, ClickUp also lends a hand with Project Management . For instance, you can employ ClickUp Brain , the platform’s AI assistant, to automate project summaries, task planning, and task standups and updates.

ClickUp Brain is a neural network connecting your tasks, documents, and discussions on the platform—it helps you extract and summarize information and action items through simple prompts and questions.

Take your productivity to new heights with numerous customizable ClickUp templates to help you standardize task assignments immediately! The ClickUp Task Management Template is a great starting point. With this template, you can organize your tasks into Lists like Action Items , Ideas , and Backlog for easier navigation and open separate views to track assignments by department or priority label. 🚩

ClickUp best features

• 1,000+ templates to kickstart skillful task management
• Supports time tracking and time blocking
• ClickUp Dashboards for real-time task tracking and productivity metrics
• ClickUp Goals to set measurable task KPIs
• Task Checklist feature for easy to-do list creation
• Multiple project views like List, Table, and Timeline
• Custom task statuses to complement your workflow
• A Bulk Action Toolbar to edit multiple tasks at once
• Automates recurring, error-prone tasks
• Built-in task prioritization levels  
• Universal Search and Tags to access tasks quickly
• Supports task generation directly from ClickUp Docs and Whiteboards
• Integrates with 1,000+ apps like Slack, Gmail, Zoom, Outlook, and HubSpot
• Dedicated mobile app for iOS and Android
• Compatible with Mac, Windows, and Linux
• Built-in chat and file-sharing options for task collaboration
• Easy-to-use, no-code interface

ClickUp limitations

• It takes time to explore all its task management features
• A dedicated subtask reporting feature would be a great add-on

ClickUp pricing

• Free Forever
• Unlimited: $7/month per user
• Business: $12/month per user
• Enterprise: Contact for pricing
• ClickUp AI: Add to any paid plan for $5 per member per month

*All listed prices refer to the yearly billing model

ClickUp ratings and reviews

• G2: 4.7/5 (9,000+ reviews)
• Capterra: 4.7/5 (4,000+ reviews)

Asana is an online task management software that lets you document all assignments in one location. Like ClickUp, Asana makes creating tasks a breeze. Add task descriptions in the form of bulleted lists, embed files to add context, set due dates, and add assignees in a few clicks. You can also create subtasks, identify blockers, and quickly streamline approvals on task changes.

This quality task management software features a My Tasks list , which helps you prioritize work by auto-promoting tasks based on due dates.

What makes Asana stand out among its alternatives is the Workflow Builder feature , which allows you to create workflows without coding, helping you automate routine tasks and expedite projects. You can even track the same task across departments to avoid work duplication.⚡

Asana is a collaborative task management tool —it lets you communicate with your team directly within the app, encouraging cross-functional collaboration . For added transparency, add relevant collaborators to your team’s tasks to keep them updated on progress.

Asana best features

• Templates for task management
• Remote-friendly collaboration tools
• Zero-code workflow builder
• Search and filtering options for simpler navigation
• Integrates with apps like Slack and Dropbox
• Mobile app for Android and iOS

Asana limitations

• May be challenging to implement for large teams
• Storage and collaboration features could use improvement

Asana pricing

• Personal: Free forever
• Starter: $10.99/month per user
• Advanced: $24.99/month per user

Asana ratings and reviews

• G2: 4.3/5 (9,000+ reviews)
• Capterra: 4.5/5 (12,000+ reviews)

While not as beginner-friendly as most alternatives due to its complex features, Jira is a popular task management software option among seasoned professionals in industries like IT, finance, marketing, and HR. It was first launched by Atlassian as an issue-tracking tool for software developers but has branched out to become a useful tool for project managers and task managers alike.

Jira is a handy tool for agile project management , allowing teams to break a complex project into manageable sprints . Its multiple views, like boards and timelines, help track sprint tasks and identify roadblocks to ensure continuous improvement .

Jira also supports team collaboration by allowing members to brainstorm and exchange task information across departments through shared workflows.

Jira, like ClickUp , lets you update task statuses in real time, while its automaton feature helps you run manual actions in the background. Plus, project managers can automate work using its numerous task management templates . 😀

Jira best features

• Workflow automation support
• Multiple task views for agile teams
• Templates for niches like human resources , marketing, and IT
• Integrates with Atlassian Work Management and other popular apps
• Task management apps for Android and iOS

Jira limitations

• The system can be slow at times
• The user interface and dashboard design could be improved

Jira pricing

• Free: Up to 10 users
• Standard: $8.15/month per user
• Premium: $16/month per user
• Enterprise: Contact sales for pricing

Jira ratings and reviews

• G2: 4.3/5 (5,000+ reviews)
• Capterra: 4.5/5 (13,000+ reviews)

Check out these Jira alternatives !

Using Monday.com to manage tasks can make Mondays less dreadful! This simple task management software provides all key features, from multiple task views to task templates, that you’d find in most Monday alternatives .

Still, Monday.com stands out with its smooth interface . Its Work Management feature lets you create no-code workflows. Even project managers enjoy an intuitive layout that allows them to make informed decisions by accessing quick overviews of task progress on a dashboard. 📈

Monday.com allows you to organize workspaces into projects with individual tasks and subtasks, complete with color-coding options to help you track task priorities and statuses easily.

The software offers specific task management features for marketing and PMO teams . For example, marketing teams can benefit from key features like brand asset management , robust Gantt charts, and campaign tracking . Meanwhile, PMO teams rely on features for monitoring OKRs , identifying dependencies, and tracking time for future task planning.

Overall, it’s a well-rounded task management tool—quite similar to ClickUp and Plaky in terms of design and feature set.

Monday.com best features

• Includes 200+ automation options
• Color-coded task statuses and priority levels
• User-friendly 
• No-code workflows setup
• Offers a mobile app for iOS and Android
• Integrates with over 200 apps

Monday.com limitations

• The initial setup tends to be overwhelming
• Some users struggle with custom reminders and experience delays in notifications

Monday.com pricing

• Free: Up to two users
• Basic: $9/month per user
• Standard: $12/month per user
• Pro: $19/month per user

Monday.com ratings and reviews

• G2: 4.7/5 (10,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews)

If you’re a fan of Kanban boards, you’ll have a blast using Trello. This task management software is all about moving tasks like sticky notes on a drag-and-drop Kanban board for easier status tracking.

Individuals can use it to create personalized task lists, while team members can rely on advanced checklists to add context to tasks by adding due dates and assignees. 

This software supports task prioritization through labels like high, medium, or low priority—filter the labels to access a specific batch of tasks . It also has a no-code automation tool called Butler, which lets you create rules, buttons, and commands to automate select recurring tasks.

Trello lets you view your tasks on calendars, timelines, and neatly organized tables, which is often more than enough to manage workloads in a smaller team. However, if you’re running a larger team that may prefer more flexibility and a wider variety of project views, Trello alternatives with enterprise features may be a better option.

Trello best features

• Butler—a no-code automation tool
• Kanban-based task tracking software
• Includes checklists, calendars, and timelines
• Color coding helps prioritize tasks
• Android and iOS mobile apps

Trello limitations

• Gets costly as users increase in number
• May not support complex project management

Trello pricing

• Standard: $5/month per user
• Premium: $10/month per user
• Enterprise: $17.5/month per user

Trello ratings and reviews

• G2: 4.4/5 (13,000+ reviews)
• Capterra: 4.6/5 (23,000+ reviews)

Hive is an all-encompassing project management software that provides any hybrid team with a task management platform to:

• Assign, track, and execute tasks together, regardless of location
• Monitor upcoming tasks across departments
• Collaborate async or live with Hive Notes and Text and Voice Chat

This software lets you observe your tasks from multiple angles . For example, use the Portfolio view to get a detailed overview of tasks across projects or the Label view to categorize subtasks. Focus better by activating the My Actions view to display your task assignments in a concentrated way. 

Rely on key features like task status to easily track progress, templates to customize project layouts, and notifications to never miss a beat.

Plus, Hive offers Workflows App —a no-code task automation tool to help you cut down on manual labor and design personalized automated workflows. 

Like ClickUp, Hive supports project collaboration by letting teammates communicate across projects by leaving comments on action cards or tagging team members.

Hive best features

• Collaborative task management tool
• Supports individual, group, or project discussions
• AI assistant ( HiveMind ) and templates to support standard tasks
• My Actions view tracks all the tasks assigned to you 
• Includes a no-code task automation tool
• Integrates with Dropbox and Google Drive

Hive limitations

• The mobile app has limited functionality
• UX may get compromised with many collaborators

Hive pricing

• Starter: $5/month per user
• Teams: $12/month per user

Hive ratings and reviews

• G2: 4.6/5 (500+ reviews)
• Capterra: 4.5/5 (100+ reviews)

Check out these Hive alternatives !

Most alternatives to MeisterTask include Kanban boards as one of their key features. However, MeisterTask excels as Kanban-based task management software because of how user-friendly and intuitive it is. 😻

It provides customizable Kanban-style boards that let you organize and monitor task cards to mark if they’re In Progress , Done , or on the To Do list. These boards keep your work centralized and let you communicate effectively through task comments.

You can mention teammates in the comments, add them as project watchers, and assign them tasks directly from the board. Activate real-time notifications to keep everyone in the loop about the latest project updates.

Besides collaborative boards, the software offers personal pinboards called Agendas, where you can organize all the tasks assigned to you, as well as access additional details like due dates and important files faster.

MeisterTask best features

• Easy-to-use Kanban boards for organizing tasks
• Can serve as a personal task management software
• Task-related collaboration through comments
• Dashboards to track upcoming tasks, time-tracking data, and notifications
• Lets you automate recurring tasks
• iOS and Android mobile apps

MeisterTask limitations

• The software could benefit from adding a workflow calendar to its features
• Notifications may be delayed on mobile devices

MeisterTask pricing

• Basic: Free
• Pro: $6.50/month per user

MeisterTask ratings and reviews

• G2: 4.6/5 (100+ reviews)
• Capterra: 4.7/5 (1,000+ reviews)

nTask serves as a central hub for tracking and scheduling tasks . Use it’s task scheduling software to assign project tasks or entire task lists to your teammates and set real-time notifications to ensure no action remains overlooked.

Its robust time-tracking capabilities can help you monitor time spent on tasks and estimate the amount of time you’ll need for future tasks and projects. 

nTask is a visual task management tool —it lets you plan and prioritize tasks, manage interconnected delivery timelines, and visualize projects with color-coded Gantt charts. Plan your projects easily by creating tasks and adding descriptions and assignees.

Schedule tasks by setting planned and actual due dates and creating task dependencies and milestones to ensure timely completion. Then, set priorities and track their progress using custom statuses.

nTask best features

• Offers multiple project views (board, grid, list, and calendar)
• Comprehensive task tracking
• Visual task management and task scheduling through Gantt charts
• Recurring tasks feature with daily, weekly, or monthly repeats
• Integrates with 1,000+ tools like Apple Calendar, Zoom, and Microsoft Teams
• Android and iOS support

nTask limitations

• Attaching documents and photos may be challenging
• User interface could be more intuitive

nTask pricing

• Premium: $3/month per user
• Business: $8/month per user

nTask ratings and reviews

• G2: 4.4/5 (10+ reviews)
• Capterra: 4.2/5 (100+ reviews)

ZenHub is a project management solution that primarily caters to software development teams. It provides a native GitHub integration via a browser extension for Google Chrome or Mozilla Firefox. This helps reduce context switching by keeping project tasks connected with GitHub code. 

Plus, ZenHub offers automatic task updates as users complete issues in GitHub, streamlining task completion by eliminating manual status check-ins from your team’s to-do list. There are also automated hand-offs to update all connected workspaces.

This online task management and software development tool brings tasks together on intuitive, drag-and-drop Kanban boards , allowing you to view all current tasks and their status.

Use these boards to prioritize tasks, track projects, and attach pull requests to corresponding issues. Group related issues into Epics or connect various private and public GitHub repos to a single board. 👨‍🏫

Additionally, ZenHub offers sprint planning features, making it a handy tool for agile teams . It lets you set automated sprint cycles, auto-generate new sprints with prioritized and unfinished tasks, and receive periodical reports on progress.

ZenHub best features

• Various key features for agile teams
• Native GitHub integration
• Provides spring planning and tracking
• Boards for easy task management 
• Automate repetitive tasks and hand-offs
• Acts as a visual task management tool with roadmaps and timelines
• Integrates with Figma, Miro, and Loom

ZenHub limitations

• Steep learning curve
• The interface may be challenging to navigate

ZenHub pricing

• Free: 14-day free trial
• For Teams: $8.33/month per user (annual billing)
• For Enterprises: Contact sales for pricing

ZenHub ratings and reviews

• G2: 4.3/5 (30+ reviews)
• Capterra: 4.4/5 (30+ reviews)

Zoho Projects is a project management software with features such as issue tracking, team monitoring , project timesheets, and resource utilization charts. It helps you manage projects in industries like marketing, construction, IT, and consulting.

It also offers a comprehensive toolset for task management that assists you in breaking projects down into milestones, task lists, and subtasks for simpler tracking.

This task management platform is all about details—each task can have attributes like assignees, work hours, priorities, and reminders. Use timesheets and timers to record time spent on each task.

Like many Zoho alternatives , this tool simplifies task organization by providing Kanban-style boards with drag-and-drop task cards and flexible statuses. As for planning and tracking, use Gantt charts to identify your team’s tasks, set dependencies, and monitor deadlines to ensure everything is done on time. ⌛

The software lets you schedule tasks on a calendar, which provides an overview of team members’ capacity. That way, you enjoy balanced task planning and avoid the risk of team burnout. 

Zoho Projects best features

• Quick-access Gantt charts
• Supports versatile task management use cases
• Highly customizable workflows
• Easy task scheduling on calendars
• Integrates with various Zoho, Google, and Microsoft apps 
• Task management apps (iOS 9.0+ and Android 4.1+)

Zoho Projects limitations

• Initial setup may be challenging
• Software customization can be time-consuming 

Zoho Projects pricing

• Free: Up to three users
• Premium: $4/month per user
• Enterprise: $9/month per user

Zoho Projects ratings and reviews

• G2: 4.3/5 (300+ reviews)
• Capterra: 4.4/5 (400+ reviews)

ActiveCollab is all about increasing productivity and meeting deadlines. The tool lets you add due dates, assignees, and detailed task descriptions. Break down complex actions into subtasks, ensuring all assigned tasks get done as planned. You can also:

• Group tasks based on different criteria
• Duplicate repetitive tasks

This online task management software offers three project views to choose from, which is less than what ActiveCollab alternatives typically offer. Still, it includes frequently used views—the Kanban board, Gantt chart, and List view. 📝

ActiveCollab helps you reduce manual labor by automating recurring tasks. And, if you need to ensure actions are completed in a fixed order, just create dependencies between multiple tasks.

ActiveCollab stresses the importance of a personal task manager —it provides a My Work page where you can find and organize your task assignments by project or due date. 

This page also serves as your personal timesheet, offering an overview of all your time records. You can revisit your activity in terms of the comments posted, tasks created or closed, or due dates modified.

ActiveCollab best features

• Excellent personal task management software
• Automation for repetitive tasks
• Dependencies for order-specific actions
• Android and iOS smartphone apps
• Integrates with other task management tools like Asana and Trello

ActiveCollab limitations

• The file-sharing feature of this task management software could be simpler to use
• Adding more customization options could be beneficial 

ActiveCollab pricing

• Plus: $9.5/month 3 users/month
• Pro: $8/month per user/month
• Pro+Get Paid: $11.75/month per user

ActiveCollab ratings and reviews

• G2: 4.2/5 (90+ reviews)
• Capterra: 4.5/5 (300+ reviews)

Wrike is well-known for its robust task and workflow management features. It allows you to prioritize work on personalized dashboards by pinning important tasks from your to-do list and automatically sorting them by priority and due date.

Like most of Wrike’s competitors , Wrike supports strong teamwork —it lets teams collaborate on real-time project plans, task assignments, and decision-making within the platform.

Wrike’s workflows adapt to your needs, so regardless of your project management methodology, you can visualize your tasks in views like Gantt Chart, Kanban, and Calendar.

Plus, the software includes built-in proofing tools for quick yet detailed task feedback, task automation to save time, and collaboration tools to increase work efficiency.

Additionally, Wrike allows project managers to build customizable reports on task and team performance. They can further optimize workflows by analyzing relevant key performance indicators (KPIs) on dashboards.

Wrike best features

• Comprehensive project dashboards with personalized reports
• Supports feedback-friendly team collaboration
• Multiple project views
• 400+ integrations
• Task automation

Wrike limitations

• Could use more custom display options
• Some users experience task syncing issues

Wrike pricing

• Team: $9.80/month per user
• Business: $24.80/month per user
• Enterprise and Pinnacle: Contact sales

Wrike ratings and reviews

• G2: 4.2/5 (3,000+ reviews)
• Capterra: 4.3/5 (2,000+ reviews)

While many Todoist alternatives on this list offer additional project management features, Todoist is purely focused on task management. It assists you in creating detailed daily to-do lists to ensure optimal day-to-day organization.

The tool is simple to use—just create tasks and subtasks, determine priorities, add due dates, and set reminders to ensure nothing goes overlooked. 👀

Although it’s primarily a task management app, Todoist can help you manage projects as it includes goal-setting features , labels to categorize tasks, and task descriptions to keep information centralized.

You can use its Upcoming calendar view to see which tasks are due urgently and use a drag-and-drop function to reschedule assignments. If you need to focus on tasks that are currently due, simply go to the Today view .

While Todoist’s simple navigation and low price make it a handy tool for personal task management, it’s also a good to-do list app for teams on a tight budget . Its project management features aren’t too comprehensive, but you can still assign tasks and leverage comments for better teamwork and transparency. 

Todoist best features

• Efficient daily task management
• Multiple task views (including Kanban boards and lists)
• Basic team collaboration support
• Easy navigation
• Integrates with various productivity and time-tracking apps
• Has a to-do list app for Android and iOS

Todoist limitations

• Integrating the software with some apps may be challenging
• It would be beneficial if the app displayed tasks when you’re offline

Todoist pricing

• Beginner: Free
• Pro: $4/month per user
• Business: $6/month per user

Todoist ratings and reviews

• G2: 4.4/5 (700+ reviews)
• Capterra: 4.6/5 (2,000+ reviews)

Besides being a task management tool, ProofHub is a task tracking software that lets you easily create task lists and individual tasks, assign them to team members, and closely follow due dates and priorities across task categories . Got complex tasks? Divide them into subtasks for simpler tracking.

Similar to ProofHub alternatives , the software is fully customizable —it lets you build personalized workflows and use custom fields to capture any task-related data you deem important. Custom fields enhance task tracking —because you can customize them to track virtually anything, be it deadlines or output.

Speaking of tracking, ProofHub has a feature for creating task dependencies to help you ensure tasks are completed in a predetermined order. If you want to offer more clarity to assignees, leave comments on tasks or use mentions to guide them.

Additionally, ProofHub offers various reporting options to help you gain insight into your project’s progress. You can enhance resource allocation by analyzing resource utilization reports or tracking project-specific progress with task completion reports.

ProofHub best features

• Multi-faceted task tracking software
• Customizable workflows
• Supports task-related discussions through comments and mentions
• Reports to gauge task progress
• Various project views like Kanbans and tables
• Mobile-friendly

ProofHub limitations

• Notifications can get difficult to manage
• Some users find its customization features complex

ProofHub pricing

• Essential: $45/month 
• Ultimate Control: $150/month (or $89/month for a limited time offer)

ProofHub ratings and reviews:

• G2: 4.5/5 (80+ reviews)
• Capterra: 4.6/5 (90+ reviews)

SmartTask includes all key features you’d typically find in a task management tool—it lets you create subtasks, set deadlines, add dependencies, and manage tasks in views like calendar, list, and board.

However, this software especially stands out with its tools for managing multiple projects simultaneously in a cross-functional setup. Its Project Portfolios feature allows you to create multiple boards to track separate goals, aligning your marketing, sales, and design teams. To play it safer, you can even share task lists across teams to prevent orphaned actions. 

SmartTask supports team collaboration by letting you comment on tasks and generate real-time notifications for updates. You can also invite clients, vendors, and external stakeholders to collaborate on any task or project by sending them an invitation.

Plus, it provides reports on both project tasks and sales that you can easily find through its advanced search bar. 🔎

SmartTask best features

• Internal and external team communication
• Set recurring tasks (daily, weekly, or monthly)
• Task and sales reports
• Supports managing tasks across projects
• Time tracking for individual tasks
• Task management tools for iOS and Android

SmartTask limitations

• The UI and UX could use some improvement
• Adding more integrations would be useful

SmartTask pricing

• Premium: $7.99/month per user
• Business: $10.99/month per user

SmartTask ratings and reviews

• G2: 4.5/5 (60+ reviews)
• Capterra: 4.6/5 (30+ reviews)

HubSpot Task Management is far from a traditional task manager—it’s a suite designed to help marketers streamline Customer Relationship Management (CRM) processes. Effective CRM depends on properly storing, tracking, and managing lead- and customer-based activities. HubSpot helps you streamline these scattered tasks to boost revenue.

The software reduces the need to switch between multiple tabs when talking to prospects by providing dashboards that centralize all your work. Use them to track your to-do list items, view prospect details, and stay on top of meetings. 

Need to create new tasks? Do that directly from your workflows, email inbox, or to-do list. If you need insights from past task performances, like deals made and activities completed, leverage HubSpot’s reporting tools.

This platform simplifies communication with email templates (for sending messages in bulk) and real-time team chat. 

While sales and marketing teams may enjoy HubSpot’s task management style, some of HubSpot’s alternatives could be a better choice for companies in IT or finance.

HubSpot best features

• A wide array of CRM functionalities
• Live team chats
• Dashboards to centralize prospect-related work
• Integrates with apps like WordPress, Gmail, and Zapier
• iOS and Android mobile app for HubSpot CRM

HubSpot limitations

• Limited option to prioritize tasks
• Workflow automation is limited on the free plan

HubSpot pricing

For individuals and small teams:

• Starter: $15/month
• Professional: $800/month

HubSpot (CRM) ratings and reviews

• G2: 4.4/5 (11,000+ reviews)
• Capterra: 4.5/5 (4,000+ reviews)

Paymo is a simple task management software designed for professionals who want to manage client work and resources within one platform . It lets you automatically set up ghost bookings based on the task details you’ve entered in the past and receive a visual overview of all bookings for the entire team on a single screen. 🖥️

Paymo also simplifies managing resources by allowing multiple managers to work on schedule to avoid overbooking or underbooking. You can:

• Book time for time-sensitive tasks by the hour
• Accommodate unscheduled tasks with a simple drag-and-drop function
• Visualize your team’s availability on timelines
• Send booking notifications only to relevant team members

The platform lets employees view their tasks in a single view, while task managers monitor both their personal tasks and team’s work in separate views. Like with most Paymo alternatives , you get project views like Gantt charts, Tables, and Calendars to visualize tasks.

It also encourages team collaboration, offering a detailed Task View to chat in real-time about the latest task updates. Finally, Paymo provides task priority levels like critical, high, normal, or low across teams.

Paymo best features

• Timelines to assess employee availability
• Allows booking time for client tasks by the hour
• Real-time chat
• Project views like Gantt chart and Kanban board
• Integrates with apps like Slack, Google Calendar, and JotForm
• Mobile app support for iOS and Android

Paymo limitations

• The mobile app may be tricky to navigate
• Takes time to train employees to use the platform

Paymo pricing

• Starter: $5.9/month per user
• Small Office: $10.9/month per user
• Business: $16.9/month per user

Paymo ratings and reviews

• Capterra: 4.8/5 (400+ reviews)

While most TimeCamp alternatives on this list include typical task and project management features, TimeCamp shifts its focus to time tracking instead.

With its robust time-tracking capabilities , you can track your team’s working hours, standardize times for specific jobs, plan task assignments, and monitor each team member’s productivity.

TimeCamp also provides features for measuring the profitability of your projects and tracking billable hours, streamlining invoicing and resource management. Basically, the tasks you had to do manually, like creating invoices and approving timesheets, can be automated with TimeCamp.

Although this software highlights time tracking, it’s still a task management tool. Its TimeCamp Planner product helps you organize tasks and monitor their progress on Kanban-style boards. 

If you’re dealing with repeatable tasks, automate them by specifying information like due dates, assignees, and progress statuses. Plus, you can switch from team task overview to your own using the My Tasks feature , which displays your assigned tasks on a list, calendar, or timeline view.

Note that TimeCamp’s time tracking and task management features are available on separate pricing plans .

TimeCamp best features

• Comprehensive time-tracking tools
• Kanban board for easy task tracking
• Personal task lists
• Can automate repeatable tasks
• Includes apps for Android and iOS
• TimeCamp (not the TimeCamp Planner) integrates with tools like ClickUp, Google Calendar, and Slack

TimeCamp limitations

• The user interface and server load time could be better
• The tool may be buggy at times

TimeCamp pricing (for TimeCamp Planner)

• Pro: $2.99/month per user

TimeCamp ratings and reviews

• G2: 4.7/5 (100+ reviews)
• Capterra: 4.7/5 (500+ reviews)

Any.do specializes in providing easy-to-use to-do lists to help you achieve personal or professional goals efficiently. You can organize your to-dos in separate lists and projects, all color-coded to set clear priorities and determine task categories. Enhance your task lists with:

• Subtasks and attachments for added task awareness
• Deadlines and reminders

Sharing responsibilities is also simple—just share a task list with your teammates or family to collaborate on task completion . For example, you can assign different items on a grocery list to family members and track the list to ensure they complete the task successfully. If there’s an urgent matter you wish to discuss, use the chat function to communicate in real time.  

For companies looking for a task management tool with project management capabilities, Any.do is a solid choice as it also offers features like customizable workflows, pre-made templates, and powerful integrations with other work tools.

If you want more comprehensive workflow features, though, explore some more advanced Any.do alternatives .

Any.do best features

• Provides simple to-do lists
• Great as a daily task manager
• Lets you share lists with teams, family, and friends
• Reminders for timely task completion
• Has apps for iOS and Android
• Integrates with other task management tools like ClickUp and Asana

Any.do limitations

• Some users desire more integrations (like with Microsoft Calendar)
• Limited advanced features for this price range

Any.do pricing

• Premium: $5/month per user
• Family: $8/month per four users
• Teams: $5/month per user

*All listed prices refer to approx values billed annually

Any.do ratings and reviews

• G2: 4.2/5 (100+ reviews)
• Capterra: 4.4/5 (100+ reviews)

Smartsheet is a spreadsheet-like task management tool . It’s great for those who are comfortable tracking tasks in Excel but are open to switching to a tool with less complicated calculation work.

Like ClickUp, Smartsheet offers comprehensive project and task management tools for handling different workflows. For example, it lets you schedule tasks, create subtasks, allocate resources, and track assignments efficiently from one platform. ✅

Here, tasks are represented on spreadsheets for individual projects. Like most Smartsheet alternatives , you can add basic task information, like due dates and assignees, in clear fields or columns.

However, these aren’t traditional spreadsheets—they also provide the advanced features of a modern task management tool. For instance, you can use checkboxes, dropdown lists, and comments to interact with tasks on Smartsheet.

This is a great task management software for teams working on extensive projects as it includes templates for agile project management, OKR tracking, budgeting, and resource management.

It also supports task automation, real time collaboration , and advanced analytics. Plus, it integrates with services you may already use, like Google Workspace and Microsoft Teams.

Smartsheet best features

• Spreadsheet-based project management tool
• Advanced functionalities for monitoring complex projects
• Supports real-time team communication
• Templates for agile project management
• Integrates with numerous communication, data visualization, and project delivery apps
• Available as an iOS or Android mobile app

Smartsheet limitations

• There may be a steep learning curve for users figuring out advanced features
• It could benefit from adding more template options

Smartsheet pricing

• Pro: $7/month per user
• Business: $25/month per user

Smartsheet ratings and reviews

• G2: 4.4/5 (14,000+ reviews)
• Capterra: 4.5/5 (3,000+ reviews)

Leveraging the Best Task Management Software: Which Tool to Pick

Since all the products on our list are rated well by users, it’s natural to be overwhelmed by the choices. So, what do you really prioritize in a task management platform?

The answer is straightforward— great task management software provides features that help you plan, organize, track, and assign tasks, but you shouldn’t have to pay a fortune for these functions. Don’t settle for a tool that doesn’t include the bare minimum, i.e., reminders, automations, task views, and collaboration features.

Lastly, task management tools are supposed to make your life easier, not vice versa, so ensure your chosen tool is easy to implement and fun to work with! 🥳

If you can’t make a choice, try ClickUp ! It’s got all the features you’ll need to streamline task management with minimal effort. Whether you want to set goals, track and assign tasks, manage time, reduce manual labor, or communicate with your team, the possibilities are endless.

Sign up to ClickUp today and enjoy the best toolkit a free task management software has to offer! 💖 

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13 best task management & tracking software in 2023

Work faster & know what to work on next.

More than 1000x per day?

That's the average number of times a team member jumps between applications across 35 different apps.

How do you track which tasks everyone is working on with those many interfaces?

Heads-up: It's not only about the tasks or tools, but the processes you establish.

To reduce task switching , you may need a way to connect all of your work together.

What are the best task tracking tools?

If you're looking to truly track your tasks, then Range is the software you're looking for.

Why? Not all tasks happen in one place!

Remember how we said that the average team member flips between apps a 1000 times a day? Range solves for that.

Range integrates with 75+ tools -- including project management software like Asana or ClickUp, Google Docs, Google Calendar, Microsoft Teams, Dropbox, Github, and more.

How to use Range for task management:

Start your day by adding your key tasks. Either directly input them into Range or grab them from your project management tool of choice, such as Asana, ClickUp, Notion, or JIRA. Connect Range to 75+ tools , and bring in work from multiple sources.

Have an important meeting? Add that calendar event to your check-in and provide the key details about what you're sharing to the stakeholders.

You can do all of that with a Range check-in .

Your whole team will know what tasks you're working on for that day, without all the specifics of your project management software.

Key task management features

• Set check-ins to share your work no matter where your team is located
• Integrate with more than 75 tools , including popular dedicated task managers (ClickUp, Asana, Trello), your documents (Google Docs, Notion) and lots more (Github, Gitlab, Dropbox, Figma)
• Set goal for metrics, objectives, and KPIs
• With hashtags, see all artifacts, updates, and day-to-day progress in one place
• Share check-ins in Slack or MS Teams & answer culture questions
• Free: Up to 12 users
• Standard: $8 per user per month
• Premium: Enhanced security features.

Start for free and invite your team!

How to use Trello for task management:

Trello uses a card system inspired by Kanban boards to help you manage workflows and assign tasks.

• Create tasks for step-by-step processes, including the kanban basics like To Be Done, In Progress, or Done.
• Create as many columns as you need for your workflow
• Cards and projects are easily organized with tags, and you can also attach files and set deadlines.

Key features

• Ability to create cards to outline and organize tasks
• Checklists for managing and marking off tasks and subtasks
• Column stretch structure lets users see where tasks are within the workflow
• Free: Unlimited users
• Standard: $5.00 per user per month
• Premium: $12.50 per user per month
• Enterprise: Starts at $17.50 per user per month

Integrate Range with Trello to share tasks.

How to use Asana for task management:

Asana is another popular task management tool that keeps your team management on track.

• Create individual or team tasks
• Create projects for ongoing work in multiple formats: including lists, boards, and calendar views
• Add multiple projects to a portfolio
• Then ask for status updates as the projects progress
• Assign team members to certain tasks and view projects in multiple views. Attach files, create subtasks, organize everything with labels, and add comments to tasks.
• Lets users add milestones, create deadlines, and define dependencies
• Conversation section for designated project discussions
• Easy access to attachments in the files section
• Upgrade to portfolios for team workload management
• Timeline and Gantt chart for easy task management
• Task automation for streamlined work
• Project boards and project lists to keep team members focused
• Reliable and user-friendly task management and project tracking
• Basic: Free
• Premium: $10.99 per user per month
• Business: $24.99 per user per month
• Enterprise: Custom quote

Integrate Range with Asana to share tasks.

How to use ClickUp for task management:

ClickUp is designed to help teams plan and track projects. As such, its features revolve around the ability to break big projects down into smaller elements. ITs feature set has grown larger and is now one of the most feature-rich planning tools.

• Plan tasks in projects but use different views (Board, list, box) to understand who is working on what & the amount of work they have
• Create a doc to share project details
• Share and map out workflows with Whiteboards
• Use the dashboard to understand how projects are progressing & who is working on what
• Create Gantt charts/timelines to see if work is on time and on schedule

Integrate Range with ClickUp to share team updates.

• Stylized company wikis available through Docs
• One space to track goals , timelines, due dates, and deliverables
• Free to use; upgrades are inexpensive and offer great extras
• Extremely organized, giving teams potential access to reference information, deadlines, and more
• A single, centralized solution — no skipping between multiple apps
• Free Forever: Unlimited free plan members
• Unlimited: $5.00 per user per month
• Business: $12.00 per user per month
• Business Plus: $19.00 per user per month

How to use JIRA for task management:

If you’re in software development, Jira might be the right project management software app for you.

• Use its agile project management system designed with the needs of scrum/agile teams
• Create boards and Kanban boards, and you can also use it to measure and track performance along the way.
• Use storypoints to estimate work in issues & epics
• Create bug reports to be solved and track the work
• With the Roadmap feature, you can plan and prioritize work and assignt tasks to individual software developers
• More complex project management, usually used by engineering and software teams
• Scrum templates to manage your backlog
• Lots of features for software developers, including bug tracking
• Features to plan and manage sprints
• Free: Up to 10 users, monthly subscription only
• Standard: $7.50 per user per month
• Premium: $14.50 per user per month
• Enterprise: Custom quote (starts at 801 users, annual subscription only)

Integrate Range with Jira to share tasks.

How to use Notion for task management:

When your team works remotely, being able to collaborate, upload documents, and manage tasks all in one place can help things run much more smoothly and efficiently.

• Don't be intimidated by the emptiness of Notion
• Start a block for a task
• Nest pages and spreadsheets within other pages
• Tag team members to participate in your next project
• Share links like with other docs while creating databases to share across workspaces or outside your organization

Key features:

• Ability to create documents and checklists
• Easy note organization for all users
• Task management tools
• Simple and intuitive interface with a clean user experience
• Available in both desktop and mobile apps

Integrate Range with Notion to share tasks.

7. Monday.com

How to use Monday for task management:

Teams like Monday.com for task management and tracking, because of its simplicity. Their table and spreadsheet views make the learning curve easy.

• Each task has a clear owner in Monday
• Add task details with links to your other docs or spreadsheets
• The status and task priority is also clear to all users, making it simple to know if you'll meet your deadlines or not
• The timeline view in the chart cell also shows how your projects are progressing
• Create automations (or "recipes" as they call them) to quickly update Monday when new info is received

Integrate Monday with Range to share team updates.

• Free for up to 2 users
• Basic: $8 per user/month
• Standard: $10 per user/month
• Pro: $16 per user/month

More so than many other tools on this list, Any.do is designed for personal use (though a team workspace is coming soon). Keep that in mind as you decide your needs.

• Add your tasks as a to-do list, or make a grocery/shopping list
• You can flip through your day and see the tasks that you need to do
• Everything is centralized, combining many features of Google Calendar and Maps into one
• Good for setting work reminders, but doesn't easily integrate with other work tools
• Calendar and tasks appear in one view
• Events and locations pop up in Any.do much like an Apple Maps feature
• Integrates info from other social media apps (like Facebook)
• Free option
• $2.99 per month/annually
• $5.99 per month

Need a simple personal to-do list or something more to share tasks with your team? Todoist functions in both capacities . Their personal list is great for shopping or groceries, or you can outline more tasks for a complex project.

Its single view feature is could be a blessing to you -- or a curse to others.

• Add tasks quickly to the Inbox and then move them later
• Easily organize and rank your tasks
• Get a clear overview of all work in their simple drop-down format
• Works great on mobile and desktop
• Use as a personal planner or as a work planner
• Create shared projects for focused work

Add your Todoist tasks to your Range check-in   to fully plan your day (including your meetings).

• $4 per user/month for power users
• $6 per user/month for businesses

10. Basecamp

Basecamp is more of an all-in-one solution for work, especiallly around remote communication. You can create tasks, but then chat about how the work is progressing. Their blend of chat and message boards allows you to manage your tasks in a more formal way or casually discuss it.

11. Infinity

A newer task management software , Infinity mirrors ClickUp + Trello in many ways. It has flexibility with many views, including tables, lists, boards, and more. It seems more focused than ClickUp with lots of AP integrations, so if that's appealing to you in a team setting, then give Infinity a try.

Coda is an open-doc platform, much like Notion or Google Docs. Their database functionality is more robust, and their "packs" allow you to integrate a wider variety of tools.

They have several task tracking templates that may be helpful for your team.

This is a newer project management software that focuses on team organization, by having multiple views -- such as lists, kanban boards, and spreadsheets.

Its main innovation is adding a chat feature within each new task. This is like an open commenting thread that you can then turn into individual tasks or subtasks. It feels like if Figma and Notion developed a real task management tool.

• Command-k for quick searches and actions
• Tasks can appear in multiple places and lists so different teams can stay organized and up-to-date
• Robust filtering (attributes) by due date, priority, and more

How do you choose task management software?

Task tracking software should help you coordinate your workflows, with features that help you check-in with teammates, assign tasks, schedule work, and more.

Before choosing a tool centered on check-ins, docs, or classic task management software, consider these questions for task tracking:

• How do you let others know what you're working on?
• How do you surface what you hope to accomplish vs what you actually accomplish?
• What about meetings ? How do those fit in your workflows (for notes, action items, and tasks?)
• How will teams work asynchronously--both with their communication and their files + tasks?
• How is your planning tool a help and not a hindrance that interferes with productivity?
• How will you build a custom workflow that has the integrations you need?
• How will report and analyze project metrics and set goals ?

Range is one of the most powerful task tracking tools you can add to your tech stack and workflow. Invite your team and let us know what you think.

Try Range for Free

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Project Management

Best task management software in 2024: project task tracking tools for individuals and teams.

Cloudwards.net may earn a small commission from some purchases made through our site. However, any earnings do not affect how we review services. Learn more about our editorial integrity and research process .

Completing task lists can be stressful. That’s why it’s good practice to log tasks and organize them to create structure, rather than having them swirling around your mind. To help with that, we’ve created this roundup of the best task management software.

Last Updated: 28 Mar'24 2024-03-28T16:30:40+00:00

All our content is written fully by humans; we do not publish AI writing. Learn more here.

In the modern era, we always have things we need to do, both personally and professionally. As organized as we like to think we are, all of us can benefit from a little help when it comes to getting tasks in order and ensuring we don’t forget them. In the digital world, we can access plenty of support tools, and in this article, we look at the best task management software.

Key Takeaways:

• For its ease of use and list of features, Airtable will appeal to the widest range of users looking for a good task manager tool.
• monday.com is the best project management tool that includes task management.
• The four other choices include Todoist , Any.do , TickTick and Asana is the most advanced tool in this list, and will serve you well for both basic and more advanced use.

Much of what you read in this article is geared toward the basic user, either for personal use or small teams that don’t require a ton of features to be able to keep on top of new and recurring tasks. This article will also be useful for those transferring from paper-based task management to a visual online task management tool, as all options are super easy to use.

If you’re a project manager and came to this article looking for the best Gantt charts, Agile software tools and other advanced tools, you probably won’t find what you’re looking for. The good news is that we have an article that focuses on the best project management software , which will no doubt help you find what you need.

For those who just want to get on top of their to-do lists and find a piece of software to help organize individual tasks, continue reading. You’re exactly where you need to be.

Check out our project management courses and grab a limited-time offer. Registration available now!

The Top Task Management Apps

What Makes the Best Task Management Software?

We have tested and reviewed each of the online task management tools listed below. Our testing focuses on features, ease of use, security and customer support. While we have reviewed many task management software solutions, the five below are the cream of the crop and scored well on each of our criteria.

• Airtable — Offers the best task management features and will appeal to a range of users
• monday.com — Pound for pound, the best project management software for all users
• Todoist — Priorities simplicity over features, opting to do the basics very well
• Any.do — Goes out of the box and creates cool features that help with managing tasks
• TickTick — Has a beautifully designed app which is a joy to use
• Asana — Perfect for managing basic tasks and complex projects

Airtable is our top choice of the best software for task management. For a basic task management system, it’s certainly not lacking in features, and it’s easy to use. However, if you want task management and project management wrapped in one easy-to-use package, monday.com is the top choice.

Todoist was next, and some may prefer the design of the user interface. Any.do makes the list because of its excellent security and privacy, while TickTick and Asana are appealing because of the well-functioning task management tools each company has created. 

Task Management Tools vs Project Management Software

If you’ve read our article on best project management tools, you may be thinking this is a rerun of something you’ve seen before, but it’s not. While there’s a certain degree of crossover between task management and project management services, there are also many differences. 

Project management tools are best suited for large-scale, complex projects, often for multiple users who work on different pieces of a project. A good task management tool is more streamlined, offering a basic way to organize tasks, track task progress and help reduce the overwhelming that tends to occur when you have multiple pieces of work to complete. 

For a deeper understanding of the differences, check out our task management vs project management article .

The 6 Best Task Management Software

Moving on from that comparison, let’s get into this roundup of the best task management tools, starting with Airtable, our number one choice.

1. Airtable – Best Team Task Management Software

More details about Airtable:

• Pricing : Free; $10 per user per month, billed annually
• Provider website : airtable.com
• Super easy to use
• Free plan is great
• Good range of features
• Pro plan is expensive

Airtable is a super simple tool that still has enough features for us to label it versatile. While it doesn’t have a traditional list view, it has what it refers to as a “grid” view. This view is essentially built to resemble a spreadsheet, and it’s here you’ll likely view and manage tasks.

To help with managing tasks, you can track progress by labeling each task by status, either as “to do,” “in progress” or “done.” If you want to switch up your views, there’s also a basic kanban board. When we say basic, we mean a very bare board that doesn’t have as much substance as a tool such as Asana (which you’ll learn about farther down).

If you prefer a calendar view of your tasks, Airtable has a native calendar that we really like. Each part of the calendar is spaced out perfectly, and viewing it doesn’t give us a headache or overload our brains with information. Some may find the gray design a little dull, which we get, but it’s one of the best task management tools as far as functionality goes.

Set Task Dependencies

With Airtable, project managers can assign tasks and set task dependencies so the team can prioritize and complete them in order of importance. This feature is a great way of “eating the frog,” which is the process of completing the most difficult tasks first in order to move forward with your work as quickly as possible.

For those on a budget, Airtable’s free plan may suffice. You get most of the core task management views, including the grid, kanban and calendar. The only thing missing are views such as Gantt charts, which you can access through the Pro plan. Chances are, those looking for basic task management software will likely not miss having access to Gantt charts.

If you feel like spending your money, there’s no need to go past the Plus plan (which lets you enter more tasks and is good for larger teams). Overall, Airtable does what it needs to do and that’s why it’s a great work task tracker service. You can learn more about it by reading our Airtable review .

• Up to five users. Unlimited bases. 1,000 records, 1GB of storage per base. Revision and snapshot history for two weeks. Views: grid, calendar, form, Kanban board, gallery and list. 100 automations per month.
• Everything in free, plus unlimited users, 50,000 records and 20GB of storage space per base. Adds Gantt charts and timeline views. 25,000 automations per month.
• Everything in Team, plus 125,000 records, 100GB of storage per base, 100,000 automation per month. Admin controls, single sign-on (SSO) and premium integrations with third-party services.
• Everything in Business, plus 500,000 records, 1TB of storage per base, and 500,000 automation monthly.

2. monday.com – Best Project and Task Management Tool

More details about monday.com:

• Provider website : monday.com
• Plenty of features
• Easy to use
• Hundreds of integrations
• Nothing to note

monday.com is an easy-to-use project management tool that targets a range of users. Depending on what plan you subscribe to, you can use it as a fully fledged project management solution, or a space to log and track basic tasks. Keeping in theme with this article, we’ll zone in on monday.com’s free and Basic plans , both of which offer a list view.

After signing up for the service, you’re automatically greeted with the list view when you first enter your account. Here you can input whatever tasks you need to do, and also add details that clearly outline what the task entails.

All the traditional functionality comes with monday.com’s list view. You can assign tasks to other users (the free plan limits you to five users per account,) set due dates and log progress with the “working on it,” “stuck” and “done” labels, all of which are color coded in green, amber and red.

Use the Native Document Creator

If part of your task management involves creating documents, monday.com offers a native document creator which you can use for personal use or to collaborate with others. It’s not as advanced as Google Docs or MS Word, but it should suffice when creating a basic document. 

If you feel you want to bump up your user experience, monday.com has more expensive plans which provide Gantt charts and calendar views, as well as a host of third party software integrations for you to choose from. The software itself is easy to use, which is why monday.com is the best all rounder. To learn more, check out our monday.com review .

• Maximum users: 2
• Minimum users: 3
• Enterprise-level features.

3. Todoist – Simplest Task Manager

More details about Todoist:

• Pricing : Free; $4 per user per month, billed annually
• Provider website : todoist.com
• Excellent list view
• Comprehensive free plan
• Privacy concerns

Todoist epitomizes everything good online task management app needs to be. It’s not fancy and full of frills, nor does it overload you with more features than your mind can handle. Instead, it sticks to the basics and offers strong task management features that help bring some organization to your life.

Unlike Airtable, Todoist’s strength lies in its list view of tasks. The list view is what you would expect it to be: a linear view that lets you schedule tasks by adding due dates and priorities, as well as leave comments. It’s also possible to embed the exact location of where your task needs to be completed, both in the list view and the reminder section.

Todoist offers a basic kanban board view, which, although it won’t make it on our roundup of the best kanban boards, functions well enough to make task management simple and free of complications. Users can customize the board, however it’s only possible on the Pro plan. 

Unlimited Task Archive 

Although only available on the paid plans (which are super affordable), Todoist offers an unlimited task archive. This means that no matter how far in the past you completed a task, if you need a reminder of the work you did, you can simply search for it in the archive and it will be there. Todoist’s free plan does offer an archive; however, it’s limited to only one week.

Although it gets the basics right, Todoist isn’t without its flaws, which mainly pertain to privacy. While Todoist won’t sell customer data, it will share it with a list of vendors that’s far too long for our liking. It also holds your data for six years, unless you remember to opt out.

If that’s no concern for you and you just want the best tool for the job, Todoist is an excellent piece of task management software and we’re certain it will help you bring all your tasks together, so you can complete them. To learn more about the platform, check out our Todoist review .

• 1 main user 5 active projects 5 collaborators (per project) 5MB file uploads
• 1 main user 300 active projects 25 collaborators (per project) 100MB file uploads
• Multiple users, (price is per user) 500 active projects (per member) 50 people (per project)

4. Any.do – Excellent Task Organizer

More details about Any.do:

• Pricing : Free; $2.99 per user per month, billed annually
• Provider website : any.do
• Beautiful design
• Separate tasks
• WhatsApp integration 
• No native calendar

Aside from being an enjoyable name to say (try it and see), Any.do is a beautifully designed task management app that helps with both your personal and professional life. As soon as you enter the web app, you’re greeted by a very clear layout that helps you get going in no time at all.

Simply click “create task” and a new box will appear with very clear details of the type of data you can enter into your tasks.

You can set reminders, create recurring tasks (paid plan only), leave notes and add tags. There’s no native calendar built into the app; however, Google users can integrate their Google Calendar if they wish to have a calendar view of the tasks they need to complete.

One slight niggle is that regardless of whether you’re in your work or personal list, a new task will automatically go into the personal queue by default, unless you manually change it yourself. That’s our only real concern in terms of functionality; aside from that Any.do works exceptionally well.

Send WhatsApp Reminders

For those who use WhatsApp (ahem, everyone), you can integrate Any.do with your account. Once integrated, you can convert your WhatsApp messages into tasks or reminders and they will sync with your Any.do account. 

While Any.do offers a mobile app, this feature is great for those who don’t want lots of apps on their phones but still want to do some task management inside the apps they do have.

Although best used for personal task planning, Any.do does have a plan that targets team use. As with the Premium plan , Any.do allows you to prioritize tasks and assign them to the users you add to your account. It’s still very basic, but if you and your team only require a space to track tasks and complete basic work, there’s likely no need to look for an alternative software.

Because it’s so easy to use, we especially recommend Any.do to the novice user of visual task management software solutions. Advanced users may need more substance, although if you don’t, Any.do will suit your needs as well. To learn more, read our full Any.do review .

• Adds location-based reminders, tags, themes, recurring tasks and integration with WhatsApp.
• Adds team-focused features like kanban boards and a built-in calendar, among other things. Comes with a 14-day free trial. Price is per user.

5. TickTick – Best Task Management Tool for Individuals

More details about TickTick:

• Pricing : Free; $2.33 per user per month, billed annually
• Provider website : ticktick.com
• Efficient task management
• Voice recognition
• Constant pings to upgrade

Because of its range of features and straightforward design, TickTick is a popular task manager app among project managers. In addition to the traditional way of organizing tasks and to-do lists, TickTick also allows you to sort tasks into folders, providing you with a cleaner overview of all your projects and tasks.

To add more depth to your tasks, you can also log how much time you expect a particular task will take to complete. That’s slightly different from setting start and due dates, as this allows you to program the length of the task in minutes and hours. For example, you may say it takes two hours to write an article.

TickTick also ranks highly with regard to security and privacy. It doesn’t sell your data, and if you decide to delete your account, all your data will be deleted from its systems within 90 days. 

On a security front, TickTick promises to let you know if there’s been a data breach within 72 hours. There hasn’t been a breach to date, which is evidence that the platform is doing everything right in terms of keeping your data safe.

Use Voice Recognition

TickTick is one of the few task management tools that allows you to add tasks through speech to text. This takes away the sometimes cumbersome task of typing out multiple tasks, either on your computer or mobile device. When testing the performance of TickTick’s voice input feature, we found it to be very accurate, even with the not-quite-dulcet tones of a Northern English accent.

While TickTick’s free plan helps you log and prioritize tasks, the Premium plan takes things to the next level. You can create almost 300 more lists, add more members and attach more files to your tasks. There are also some reporting features that let you track the progress of your personal and assigned tasks.

In the world of task management apps, TickTick is right up there with the best of them. It could offer more detailed customer support, but for quality task management software like this, it’s unlikely you’ll ever be at a loss as to what to do with it. To find out if this is the task manager for you, check our TickTick review .

• List, Basic filters, Kanban, Caps on use
• Calendar, Extra filters, Track progress, Caps raised

6. Asana -Best Free Task Management Tools

More details about Asana:

• Pricing : Free; $10.99 per user per month, billed annually
• Provider website : asana.com
• Great kanban board
• Clean list view
• Advanced features

Like monday.com, Asana isn’t solely a piece of task management software. Asana comes with more advanced features like Gantt charts, time tracking tools and the ability to seamlessly manage multiple projects at once. It’s one of the best project management tools for multiple projects .  

The list view allows you to segregate tasks into different sections, allowing you to see start and due dates, as well as task priorities. Those on the paid subscription can create customer tabs, giving you ultimate control over how you manage and create tasks.

As far as this roundup goes, Asana has the best kanban board you can use. It’s great for assigning tasks, tracking task progress and navigating through multiple projects with ease. It’s not the head honcho of kanban boards — that title belongs to Trello.

Integrate Third-Party Apps

Asana has a long list of third-party app integrations. Being a popular online task management software service, it has been able to partner with the likes of Slack, Venmo and Microsoft, plus several more. Users can also integrate with Google apps, making Asana a great collaborative task management tool.

Compared to other task management software tools, such as Todoist, Asana is expensive. That’s mainly because it’s offering a lot more than the competition. The good news is that it’s one of the best free task management software solutions , and for those who don’t need the extra features, it will surely suffice. Check out our full Asana review to learn more.

• Up to 10 users
• Price is per user. unlimited users, expanded features
• Price is per user. unlimited users, even more features
• Custom pricing, advanced security features

Final Thoughts

Now that you know the best tools to manage tasks, all you need to do is select the right task management platform for your needs. Airtable remains the best task management tool, which should appeal to a range of project managers and solo professionals. Its user-friendly interface and generous free plan are why it’s our best task management tool.

The other options are not far behind, and all of them do what we would expect from a quality task management software provider. For more advanced task management, such as handling complex tasks and implementing strong team collaboration, monday.com is the stand-alone choice. If that’s not what you need, any of the other four services will serve you well.

Which is your favorite option in this roundup? Is there another task management solution you would like us to test and review? What’s the biggest hurdle you face when trying to manage projects and tasks? Let us know in the comments. Thanks for reading.

FAQ: Task Management Tools

A task management tool is a simple piece of software that allows you to log, visualize and prioritize your short-term and long-term tasks. Most tools provide a basic list view of all your tasks, making them easy to digest, manage and complete.

We’ve reviewed many and our top five are: monday.com , Asana , nTask , Wrike and Jira .

Atracker is an excellent time tracking app that allows you to monitor any type of activity you do, and pings when you’re taking too long to complete a task. Read our best time management tools guide to find more options.

I use kanbantool to manage my tasks. Have you tried it, I think the tool is amazing!

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Best Task Management Software of 2024

Table of Contents

• Best Task Management Software
• Things To Consider When Buying
• How We Chose

Task management software can be invaluable for those with busy lives. It allows people to keep better track of everything they need to get done, complete with dates by which to get things done, subtasks that could help along the way, and so on. Task management tools also can make it easier to collaborate with others.

In building this list of the best task management software, our contributor consulted experts and conducted extensive research on task management tools. He also conducted some hands-on testing to make sure he included only the best options.

• Best Overall: AirTable »
• Best Budget: ClickUp »
• Best for Small Businesses: Asana »
• Best for Simple Tasks: Todoist »
• Best for Creative Professionals: Jira Atlassian »
• Best for a Customizable Workflow: Monday.com »
• Best for an End-to-End Workspace: Notion »
• Best for Microsoft Users: Microsoft Project »

Best Overall: AirTable

Easy to use

Highly customizable

Free plan available

Limited features without the paid plan

Can get a little expensive

If you’re looking for a highly customizable and advanced task management tool, then AirTable is worth considering. AirTable is built around “views,” or different ways to view the same data, such as Kanban boards. This allows different users to interact with data and tasks in a way that best serves their needs, without impacting how others view tasks and data. AirTable offers views like a List View, Timeline View, Kanban View, and Calendar View. Despite its advanced functionality, AirTable is generally easy to use. There’s a free plan available, but it limits things like the size of attachments, the number of automations, and access to extensions.

Also on the downside, Airtable's paid plans are a little more expensive than much of the competition, especially when you start adding multiple users to your plan. Still, those who want excellently customizable and easy-to-use task management software will want to consider AirTable.

• Features: Customizable templates, a large selection of views, customizable reports, and more.
• Integration: Asana, Trello, Google Drive, Gmail, Instagram, and many more
• Collaboration: Excellent collaboration tools, with role management, real-time notifications, and mor
• Mobile accessibility: Mobile app with the ability to view all information, some limitations around creating automations and other advanced functions
• Customization: Highly customizable with many different views
• Reporting and analytics: Custom report creation, chart, and graph generation, and more
• Pricing: Free plan, monthly subscription per user for higher-end plans

Best Budget: ClickUp

Inexpensive

Real-time chat feature

Quite customizable

Somewhat of a learning curve

Some integration limitations

ClickUp is solid task management software for people on a budget. It offers a free plan, and its paid plans are generally cheaper than alternatives. Despite the lower price, ClickUp still offers relatively advanced features, including a real-time chat feature that allows teams to chat within the same service they use to manage projects. Further, ClickUp offers good customization tools, with customizable views and reports.

While ClickUp is relatively full-featured for the price, there are some caveats. For example, ClickUp comes with a slight learning curve, so you’ll need to be comfortable spending a little time learning how to use the platform. And while it has some good integrations with third parties, ClickUp doesn’t have quite the same number of integrations as some of the other options. Still, if you’re comfortable with these issues and could stand to save some cash on your task management tool, then ClickUp is worth considering.

• Features: Chat view for easier collaboration, document management features, customizable views
• Integration: Slack, GitHub, Webhooks, Google Drive, Dropbox, and more
• Collaboration: Chat view, real-time task updating, document sharing, and more
• Mobile accessibility: Mobile app with full access to tasks and fields
• Customization: Fully customizable views, template creation for repeatable processes, and more
• Reporting and analytics: Full Analytics Report Template, supports graphs and charts. Pricing: Free plan, monthly subscription for advanced plans

Best for Small Businesses: Asana

Good free plan

Great integration selection

User-friendly interface

A little expensive

Views locked behind paid plans

Asana is excellent task management software for small businesses. Asana offers a great free plan, so small businesses that don’t need advanced features won’t necessarily have to pay for the software. It also supports a range of great integrations, ensuring that you can get the software to work with other software and services you’re already using. And, thanks to its easy-to-navigate interface, you won’t have to spend too much time learning how to use Asana – which is always helpful when you’re running a small business.

Despite the fact that Asana offers a great free plan, the paid tiers are a little expensive compared to the competition. Some views are locked behind paid plans, but the commonly used List, Board, and Calendar views are included in the free tier.

• Features: Customizable interface, a large selection of views, task status reporting, and more.
• Integration: Trello, Microsoft Teams, Okta, Adobe Creative Cloud, Google Drive, Looker, Vimeo, and many more.
• Collaboration: File sharing, task delegation, change notifications, and more.
• Mobile accessibility: Mobile app with full access to tasks and views.
• Customization: Custom fields, customizable views, homepage customization, and more.
• Reporting and analytics: Reporting dashboard and dashboard creation, data visualization tools.
• Pricing: Free plan available, paid subscriptions billed per user per month.

Best for Simple Tasks: Todoist

Offline tools

Natural language input

Some important features not available in the free tier

Limited views

Todoist is a simple task management solution with an easy-to-use interface and an excellent mobile app. Todoist is built around enhancing the to-do list experience. It offers advanced natural language input that allows you to type out due dates and tags without having to jump through multiple fields, automatically adding information as you type. Todoist also offers good offline support, syncing data again when you regain access, and it does all of this at a low price – even for the higher-end paid tiers.

Because Todoist is really built around enhancing a classic task list, it’s a little limited in the kinds of additional views and data manipulation tricks that it offers. It’s really meant for those who want to stick with list views and calendar views. Also, some of its more advanced features are unavailable in the free tier, like the ability to set task reminders and durations. Still, many won’t need these features, and the advantages of a simple yet high-end software like this will outweigh the disadvantages.

• Features: Natural language input, priority levels, task delegation, and more.
• Integration: Gmail, Alexa, Google Calendar, IFTTT, more
• Collaboration: Multiple users with task delegation, comments and file uploads, more
• Mobile accessibility: Well-designed mobile app with full access to tasks and collaboration tools
• Customization: Customize how tasks are grouped and sorted, some interface customization tools; limited views
• Reporting and analytics: Task analytics tools, limited reporting overall
• Pricing: Free tier, monthly subscription for advanced tiers

Best for Creative Professionals: Jira Atlassian

Integrations with prominent creative tools

Multiple views for customizable workflow

High level of security

High learning curve

Can get expensive

Jira is a great option for creative professionals who need integration with creative tools and services. Jira supports integrations with services like Adobe Creative Cloud and Figma, among others. Further, it offers multiple views like Kanban boards and others for a more customizable workflow, and it prioritizes security tools to ensure that your company’s data remains safe and secure. There are also excellent reporting tools built in.

Because the software is so advanced, it can come with a slightly high learning curve. Moreover, the free plan isn't as advanced as some of the paid tiers. Still, if you want an advanced task management solution for creative tasks, Jira is the way to go.

• Features: Customizable workflow, time-tracking tools, multiple views, enhanced security
• Integration: Adobe Creative Cloud, Figma, Invision, Gliffy, GitHub, Slack, Zendesk, and more
• Collaboration: Task delegation tools, file sharing, people sharing
• Mobile accessibility: Mobile app with full access to tasks, projects, and notifications, slightly limited feature set compared to desktop
• Customization: Project customization tools, theme customizations, and more
• Reporting and analytics: Built-in reports with different chart formats, dashboard widgets
• Pricing: Free plan, monthly cost per user for advanced plans

Best for a Customizable Workflow: Monday.com

Intuitive interface

Extremely customizable

Good selection of integrations

Slightly confusing pricing

Somewhat limited reporting tools

Monday.com stands out for its wide range of customization tools. It boasts an intuitive interface that's also highly customizable, ensuring that you and your team members can get the exact features that you need out of the platform. Customization tools include the ability to set different views and create templates for better work management. It also offers a good selection of integrations, so it will probably work with the other software that you use.

Monday.com's reporting tools are somewhat limited, so if reporting is important to you, you may want to keep looking. In addition, its pricing structure is a little confusing, forcing you to pay for sets of team members instead of individuals. Despite that, the software is highly customizable and boasts a good selection of integrations, so it's still absolutely worth considering for anyone who wants a customizable task management solution.

• Features: File sharing, collaboration tools, automations, and more
• Integration: Gmail, Zapier, Slack, LinkedIn, Outlook, Teams, and more
• Collaboration: Comments, file sharing, update notifications, and more
• Mobile accessibility: Mobile app with the ability to view and keep track of tasks, attach files, use offline, and more
• Customization: Customizable dashboards, customizable views, automations
• Reporting and analytics: Customizable reports and dashboards
• Pricing: Free plan, monthly subscription per user for paid tiers

Best for an End-to-End Workspace: Notion

Tools for task management, creation, and more

Excellent note-taking tools

Can get a little complicated with many projects

Some missing advanced features

Notion isn’t just a great task management platform; it's also highly recommended for its document and creation tools. In particular, Notion boosts great note-taking tools that allow you to spend less time outside of your task management software and more time getting things done.

Notion is generally easy to use, but it may take time to get set up with the platform according to your needs. Plus, as you add more projects, it can start to get a little complicated to manage. And because Notion prioritizes features like note-taking and document creation, it lacks some of the advanced features that other task management platforms have, like some of the views and collaboration tools. Still, if you're looking for an end-to-end workspace that allows you to spend less time bouncing around apps, Notion is an excellent option.

• Features: Document creation tools, to-do list tracking, collaboration tools, and more
• Integration: Figma, Slack, Box, Canva, Dropbox, and more
• Collaboration: File sharing, task assignment, comments and mentions, more
• Mobile accessibility: Mobile app with full access to read and edit tasks and documents
• Customization: Customizable dashboard, custom themes
• Reporting and analytics: Workspace analytics, limited reporting overall
• Pricing: Free tier, monthly subscription cost per user per month for paid tiers

Best For Microsoft Users: Microsoft Project

Good integration with Microsoft tools

Automated scheduling tools

Good budgeting tools

No mobile app

Integrations a little limited

Microsoft users who want to remain in the larger Microsoft ecosystem should subscribe to Microsoft Project. Microsoft Project is a slightly niche service; it really only integrates well with Microsoft services, and all users will need a Microsoft account. However, for the right team that uses Microsoft Teams and relies on Office, it may well be the perfect solution. On top of the great integration with Microsoft tools and services, it also offers helpful budgeting tools, along with scheduling tools that can be automated for a more streamlined workflow.

There are some instances where Microsoft Project wouldn’t be the best option. For example, the service doesn’t have a mobile app, so if you want to access it on mobile, you’re limited to using the web interface. However teams that only use the desktop interface will be perfectly fine with this, and the additional tools like helpful custom fields, custom boards, and good reporting, may make these downsides worth the trade-off.

• Pricing: Starting at $10 per user per month
• Features: Large selection of views, customizable templates, automated scheduling, more
• Integration: Microsoft Office 365 services
• Collaboration: Collaboration tools integrated with Microsoft Teams
• Mobile accessibility: Web access only
• Customization: Custom fields, custom boards, more
• Reporting and analytics: Pre-built reports to track progress

The Bottom Line

Great task management software allows you to customize the platform to your needs while remaining easy to use and relatively full-featured. Because of this, AirTable is the best option for most users, however, some may find that platforms like Notion, Asana, and ClickUp are better for their needs.

Things To Consider When Buying Task Management Software

User-Friendliness: It can sometimes be hard to walk the line between ease of use and advanced features, but it's important that task management tools provide a relatively easy-to-use experience. Task management software should be usable almost right away, allowing you to jump right into managing your tasks without much hassle. Some more advanced task management software may take a little more time to get used to. Take into consideration how familiar you are with task management tools generally how much time you're willing to spend getting used to a new platform before you subscribe to one.

Functionality: What good is a platform that doesn't offer the features that you need? Task management services can offer a range of different functions, but very few offer every single function out there. Make a list of the types of features and functions that you need before you subscribe to a new task management platform. Common features include the ability to view data in different ways like with Kanban boards, reporting and analytics tools, and collaboration features. That said, you may not need all of these. For example, if you're looking for a platform that only you’ll use, then collaboration may not be as important.

“The devil is in the details, and, at an enterprise level, a shallow solution with a one-size-fits-all design doesn’t truly fit anyone,” says Kevin Tapscott, Global Leader, Software Solution Center, Zebra Technologies.

Customization: Customization tools are an incredibly important aspect of any task management platform. Your workflow will likely differ from anyone else's, so make sure you can customize a platform to better serve your workflow, rather than changing your workflow to serve the platform. Many task management platforms allow you to customize how you view data, how you label your data and tasks, the types of reminders you get, and more. These features may take some time to set up when you first log into your task management software. However, in the long run, they’ll save you tons of time in managing the tasks that you need to complete.

“In addition to basic office reminder tasks, service-based one-time and recurring tasks that have other assignments, schedules, and deadlines, as well as past due warnings and condition-based triggers are critical functions that software must have to be beneficial,” says Rick Agajanian, Chief Product Officer at WorkWave.

Integration: Look for a task that can integrate with the other tools that you already use. This will allow you to spend less time bouncing around between different apps. Many task management platforms integrate with other work-related services, like Slack, Google Drive, and more. If you use other services regularly, it's worth checking to make sure that your task management platform integrates with these services before you subscribe, if these types of integrations are important to your workflow.

Collaboration Features: Perhaps you're looking for a task management platform that only you'll use. In that case, collaborative tools won't be important to you or your workflow. But for anyone who plans on using a task management platform with team members, collaboration features are incredibly important. Commonly, task management platforms allow team collaboration, such as the ability to comment on different tasks and make changes to tasks as they're completed. Some services go further with built-in chat features and file-sharing features. If these kinds of features could enhance your workflow, whether you have a small team or a large one, make sure a platform offers them before you subscribe.

How We Chose The Best Task Management Software

Our contributor Christian de Looper consulted several task management platform experts before compiling this list of the best task management software. These included Rick Agajanian, Chief Product Officer at WorkWave, and Kevin Tapscott, Global Leader, Software Solution Center, Zebra Technologies.

For each software considered, Christian considered aspects like user-friendliness, functionality, customization, integrations, and collaboration. He also considered what makes a particular platform unique in this category. Ultimately, While there are many task management tools out there, a few of them seem to be head and shoulders above the rest in terms of functionality – like AirTable, which includes most of the features that you would want from a task management platform. There should be a task management platform for all users’ needs.

Why Should You Trust Us?

Christian de Looper is a consumer tech expert who has spent countless hours reviewing software and devices. Christian knows what makes great software great. In his role as a freelance writer with many different clients that use different platforms, Christian himself has used many of the platforms on this list and has a deep understanding of what makes or breaks task management software, as well as what features are ultimately most important.

If you have to juggle many different tasks at any given time, then you really need some task management software. At the most basic task management software solutions could just be to do apps, like Apple Reminders or Google Tasks. However, other platforms will offer much more advanced features that could help you spend less time managing your tasks, and more time completing them. If you're unsure about whether or not you need task management software, it's worth trying out the free plan of one of the solutions on this list.

Task management software presents your tasks in an easy-to-understand way. Often, you'll be able to view all your tasks on a calendar, columns view, or even a simple to-do list. Task management software can also allow you to more easily collaborate with others. For example, you can have multiple users working on the same task at any given moment, while still remaining up-to-date on any changes to the task at hand. Some task management software offers other tools, like document, editing, and file sharing tools. “Users may be tempted by systems that are overly basic and seem appealing at first glance due to an easy interface, but these systems often end up being too lightweight or do not have the tracking and reporting aspects needed to properly manage work,” Agajanian says.

Task management software can vary widely in cost. Base plans are usually free, Allowing you to use the most basic features of a platform without having to pay at all. Usually, these free tiers are free forever so they aren't a free trial that expires after a few weeks. However, they're also usually limited in the kinds of features that they offer. Paid plans are usually paid on a subscription basis, and these can range up to $30 per user, per month, which can get expensive if you have many team members. Most average plans cost around $10 per user per month.

Usually task management software is web-based, meaning that you don't have to install anything on your computer to start using it. All you have to do is head to the website and you'll be able to start using the software. That said, often these platforms also work with mobile apps, which you will have to install on your mobile device. If you have an Android phone, that will involve going to Google Play and downloading the app. If you have an iPhone, you'll have to head to the App Store to download it. Downloading an app on your phone should be relatively easy, and the process is the same as any other app.

You'll know it's time to start looking for new task management software if you find that your current software doesn't offer the kinds of features that you need. Many task management software solutions are built to grow as you grow, so if you are finding that your software doesn't offer the kinds of features that you need, you may just need to upgrade to a higher-cost plan. That said, if the general workflow of the software you're currently using doesn't fit what you need any more, it may be time to start looking for an entirely new platform.

While task management software is often built around helping teams better work together, there’s plenty of great task management software for individuals too. Many of the task management platforms for teams can be used by individuals just as easily. There are plenty of task management options with base plans for one person, allowing individuals who want to better manage their workflow to do so at a reasonable price. There are even task management options that are specifically built for one person. However, these aren’t as common as those built for team collaboration.

Yes. Many task management software options offer a free plan to allow users to use basic features at no cost. The majority of these lock the most helpful features behind a paywall, however. In many of these cases, once you start using a free plan, you’ll find that you need to upgrade to get access to the tools that are most helpful to your workflow.

There are some task management platforms that are free to use, however their features are a little basic. For example, Apple users can use the Apple Reminders service, which is a simple to-do style app available on the iPhone, iPad, Mac, and Apple Watch. Android users could use Google Tasks – Google’s take on a to-do app. If you’re willing to pay for task management software but would prefer not to, it’s a good idea to try the free versions of a task management platform first, then upgrade if you find that you absolutely need to. In most cases, you’ll likely find that you will need to upgrade, but at least you can make sure before you spend any money.

There are a number of different types of task management software. For starters, there’s the to-do style task management software. These platforms are designed around creating to-do lists. While they sometimes offer additional features like the ability to organize tasks in different ways, set recurring tasks, and so on, they’re still largely built around the concept of a to-do list. Other task management software is instead organized around databases or big spreadsheets of tasks that can be organized into boards, lists, calendars, and so on. Most task management software built for helping teams work together is organized into databases rather than to-do lists, even if many of them don’t refer to them as databases.

It depends on the task management software. Most task management software developers tout the security of their platforms, with many platforms arguing that they offer full encryption, for example. Most task management software should be secure, but if you're worried about security – for example if you store sensitive financial information in your task management software – then look at the specific claims around security of the platform that you’re interested in subscribing to. Again, the majority of them offer at least basic encryption, if not more, in terms of data security.

One of the best things about task management software is that it syncs in the cloud to ensure it’s up to date on all of your devices. As such, most task management software is at its best when you have an internet connection, but most platforms also allow you to update tasks and make changes even when offline, then syncing those changes when you reconnect. Keep in mind that if you’re working with others, the changes you make won’t be reflected for others if you’re offline. If you work alone, those changes won’t reflect on other devices until you reconnect to the internet.

U.S. News 360 Reviews takes an unbiased approach to our recommendations. When you use our links to buy products, we may earn a commission but that in no way affects our editorial independence.

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Simplify task management and prioritize work

Asana is the leading software for project management, according to G2¹. See all your work in one place so you can prioritize what matters most .

Asana increases employee productivity and customer satisfaction, according to IDC²

faster execution of business processes

more business processes completed

improvement in employee satisfaction

Supercharge daily work with built-in automation

From product development to employee onboarding, automation can help you save time and increase productivity.

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See how projects contribute to top-line objectives so your team always knows what to work on first. By tracking all of your work in one place, never lose sight of what’s most important for the business—and for your day-to-day.

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Keep your cross-team stakeholders up-to-date on important, blocked, and high-priority campaign work. Tag, sort, and filter campaign deliverables in a centralized place, so stakeholders always know what to focus on first.

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Automatically bring critical work to the forefront, even on day one. Quickly prioritize work, so new hires can spend less time organizing and more time executing.

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Asana integrates with 200+ of your favorite tools. Centralize your most important work in one tool to reduce app switching and get your most important work done.

Turn emails into actionable, trackable tasks in Asana without leaving Gmail. Automate key actions to move work forward, all within your inbox.

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Easily attach Google Drive files to tasks in Asana, and receive comment notifications to keep teams and work connected.

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Microsoft Teams

Connect your team’s conversations to actionable items in Asana.

Add tasks to your calendar and make time to get work done.

Create interactive, connected workflows between technical and business teams. Increase visibility around the product development process in real time—all without leaving Asana.

Featured templates

Check out our easy-to-use templates for popular projects and processes. Then, customize them for your workflows.

QBR meeting agenda

Create a blueprint for your next QBR meeting to save time and set your team up for success.

Marketing campaign management

Track, manage, and launch your best marketing campaign yet with our campaign management template.

New hire checklist for managers

Make bringing on a new team member easy with Asana’s new hire preparation template.

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Use this template to prepare your interview questions and get organized before meeting a candidate.

With Asana, people aren't as lost anymore. They don’t need to ask, ‘Is this happening on Tuesday?’ If plans change quickly, the team is aware and it’s clearly documented. You don't have to wait until a meeting, a chat. You see everything in one place.

Things don’t get lost, even with so many projects going on at once. Asana helps me see what’s coming up without checking everything manually. It’s a big win for us, especially with complex timelines like paid media campaigns.

Asana solves the problem of many tools—it’s like spreadsheets, chat, your calendar, and your inbox all rolled into one. The more you consolidate into one tool, the better your life will be.

Everything is as transparent as possible in Asana. It’s clear where we want to go, what we have to do, and which milestones are relevant.

Task management features and capabilities

My Tasks is a personalized view of every task that’s assigned to you, regardless of which project it’s in. Visualize all of your to-dos in one place to ensure nothing falls through the cracks.

Multi-homing

Track and manage tasks across multiple projects. When you make changes to a task in one project, instantly see those changes reflected across all projects in real time.

With native time tracking, quickly estimate expected and actual time spent on tasks. Get better real-time estimates on project progress which is essential for budgeting and forecasting.

Custom fields are the best way to tag, sort, and filter work. Create unique custom fields for any information you need to track—from priority and status to email or phone number.

Automate manual work so your team spends less time on busywork and more time on the tasks that matter. Use Rules to automatically assign work, adjust due dates, notify stakeholders, and more.

The Asana app is available on Mac, iOS, and Android. Review any new inbox notifications, send messages, and access project tasks so you’re always up to date on project information.

Custom templates

Custom templates make it easy to duplicate existing workflows or common processes—giving teams confidence that they don’t have to recreate work from scratch or worry about missing any steps.

Project views make it easy for you to see your work, your way. Select between List, Board, Calendar, and Timeline, and toggle between the project views to find a view that works for you.

Dependencies

Mark a task as waiting on another task with dependencies. Teams with collaborative workflows can easily see what tasks they’re waiting on from others, and know when to get started on their portion of work.

Timeline View is a Gantt-style project view that displays all your tasks in a horizontal bar chart. With Timeline View, you can easily track how the pieces of your plan fit together.

View any project in Calendar view to see all upcoming and past work in a calendar format. Give stakeholders insight into task due dates, as well as the larger cadence of scheduled project work.

Frequently asked questions

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What is task management?

Task management is more than a to-do list. It means tracking tasks from beginning to end, delegating subtasks to teammates, and setting deadlines to make sure projects get done on time. Task management software, like Asana, empowers teams to work more productively and efficiently.

What does task management software do?

Do you waste time organizing sticky notes, searching your email, or writing to-do lists ? Luckily, Asana can help. Prioritize tasks, manage time more effectively, hit deadlines—all in one task manager tool.

What are the most important features to consider in a task management tool?

Your task management tool should have everything you need to manage and execute your work. Make sure the task management software you choose aggregates your to-dos in one view—at the project and portfolio level. You’ll also want to look for a tool that gives you the flexibility to do your work your way by offering integrations with your favorite business apps. And last but certainly not least, make sure the task management software you select has a way to automate your workflows with rules, templates, and more.

What does it mean to multi-home tasks?

Multi-homing is the centerpiece of cross-functional collaboration in Asana. Your most important work happens with team members from other departments—who each have their own way of storing and organizing to-dos. With multi-homing, you can house the same task in multiple projects (rather than creating duplicates of the task, which can quickly get outdated). Then, if you change any task details in one project, those changes are instantly and automatically reflected across every other project in real time.

What are subtasks?

Subtasks help you break the work of a task into smaller parts in order to divide up the work among multiple people. For example, a “blog post” task has several parts. One person needs to write the blog, another needs to review it, and so on. In this case, each individual component would be its own subtask, assigned to the person responsible for completing it. All subtasks are housed within a parent task—the blog post task—making it easy for stakeholders to stay connected to the overarching context of their work.

What are task templates? How can they help me?

With task templates, you can templatize any task-level process. For example, if every contract review requires five steps, you can create an easily duplicatable contract review task template. If you want to templatize project-level processes, try creating a workflow to coordinate work seamlessly across teams.

Get started with the leading project management software, according to G2¹

IDC White Paper, Sponsored by Asana, The Business Value of the Asana Platform , Doc. #US50642023, June 2023

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25 Task Management Software & Tools To Work Faster in 2024

• April 2, 2024

The core of task management is the organization of specific pieces of work, coordinated to facilitate maximum collaboration between teams. While some people prefer to manage tasks the old-fashioned way — with a combination of sticky notes, journals, and to-do lists — many teams and individuals in the workplace are using digital solutions to stay organized and make sure nothing falls through the cracks.

Today, with more teams working in remote and hybrid environments , it’s become even more important to look for ways to improve collaboration and boost productivity while managing tasks. That’s where task management tools can help.

What is Task Management Software?

By definition, task management tools are digital platforms that help individuals and teams manage their tasks. More than simple to-do-lists, task management tools allow teams to collaborate digitally by organizing, prioritizing, and assigning tasks to each other. 

So what exactly does task management software do? As with most software, there is a range of complexity and technological advancement among different systems. With that being said, typical features include: 

• Task scheduling to set deadlines in advance.
• Task customization and editing to update for specific situations. 
• Task assignment , which may include internal coworkers, external partners, or both.  
• Notifications/Alerts to remind users about upcoming tasks and responsibilities. 
• Recurring tasks or templates to standardize repetitive steps in your workflow.  
• Sub-tasks or parent tasks to create additional steps within a task.   
• Time Tracking to record the amount of time spent on tasks.
• Progress reporting to track current positioning in regards to the overall goal.
• Task organization using tags, labels and channels to group by common team or project. 
• To-do-lists for easy task visualization.

Benefits Of Using Task Management Tools

Whether you use task management systems as an individual or as part of a team, there are many benefits to your daily workflow. Some of the top benefits include:

Streamlined workflow. Task management helps individuals and teams record, assign, and organize all of the processes of a given workflow. This is beneficial because it ultimately reveals where there are redundancies, inefficiencies, and bottlenecks to be fixed. 

Improved productivity. Task management reduces the number of time workers have to spend sifting through information and getting organized. It also helps workers prioritize tasks, stay on top of current responsibilities, and prevent things from slipping through the cracks. When all is said and done, task management software can significantly improve team productivity .

More effective collaboration. How many times have you discussed next steps during a meeting or over the phone, but then you forget to write them down. Or perhaps you have a new due date for a project you’ve been working on, but now you have to individually tell each member of your team. Task management software brings everyone together on one platform, which helps improve communication and ensures that everyone knows what tasks they are responsible for, and when they need to complete them by. 

The Best Task Management Tools on the Market

1. hive  .

Hive is an all-encompassing productivity software that helps teams work faster. As a task management tool, Hive can be used by teams of all sizes to manage upcoming tasks, assign work to team members, and collaborate within the platform. In addition to being a great task management software, Hive is loved by thousands of teams for its project management capabilities, remote work tools, and powerful team collaboration solutions. 

Some features of Hive: 

• Flexible project layouts: Kanban, Gantt, Portfolio, Calendar, Table, List & more
• Create and assign tasks from meeting notes
• Create and assign tasks from emails
• Assign tasks to internal and external users
• Workflow automation to streamline tasks within and across apps
• Time-tracking and resourcing
• Upload, organize, and attach files to tasks
• Create repeatable tasks with templates
• Communicate on tasks with comments and tags

Managing tasks in Hive begins in Action cards, which function as the building blocks of projects. Within an Action card, you can create sub-actions, assign them to others with due dates, @mention teammates in comments, attach files, and even proof and approve documents. To see all upcoming tasks on your plate, simply use Hive’s My Actions view and filter based on project or status.

Whether you’re looking for a tool to use as an individual or part of a large organization, Hive has a solution for you. Start your Hive 14-day free trial to create your workspace and start managing tasks in minutes.

Todoist is a leading task management tool that helps people see everything they have to do in one place. It functions as an online to-do-list , where users can manage tasks and projects, whether for themselves or as part of a team. People like Todoist for its user-friendly interface and mobile app, which make it quick and easy to use on a daily basis as things pop up, which is why it’s the best task management software for small business.

Because this software is less comprehensive than other task management tools though, Todoist is best for teams or organizations with simple workflows. For more complex needs like Gantt charts or Kanban boards, we recommend checking out other project management software options.  

Some features of Todoist:

• Create subtasks and recurring tasks
• Commenting on projects and tasks
• Favorites for keeping key projects, labels or filters top of mind
• Prioritization levels
• Todoist Karma awards points for completing tasks and maintaining streaks

Milestones in Nifty are a unique way to track the progress of any initiative, big or small. Tasks are attributed to Milestones that display phases of a project, indicating deliverables or sprints, and highlight the progress of a project as tasks are completed. Nifty is fantastic for anyone who wants to see the “big picture” context of whatever they’re working on.

Some features of Nifty:

• Discussions for focused collaboration
• Use Gantt Charts to visualize project milestones
• Tasks to facilitate detailed organizing, prioritizing and managing
• Docs & Files in an organized hub for each project
• Time Tracking for efficiency and smart decision making
• Reporting with overviews across all projects

4. ProofHub

ProofHub is a task management tool and team collaboration software used by teams of all sizes and industries. ProofHub allows you to have complete control over team members which helps in delegating tasks and receiving real-time progress updates when managing project activities. You can create task lists and even divide a task into smaller, more manageable subtasks with ProofHub. ProofHub’s Forms are another splendid feature that helps streamline work requests and gives users the ultimate control.

Furthermore, with the power of this Gantt chart tool in your hands, you may adjust work schedules in response to changing deadlines, highlight key paths, and track progress without jeopardizing the project.

Some features of ProofHub:

• Kanban boards to see work moving in multiple stages
• Gantt charts to visualize and plan tasks
• Custom task fields to store relevant task information
• In-built chat tool to communicate effectively
• Custom reports to see project progress

5. BIGContacts

BIG C ontacts is a robust CRM that also offers hellpful task management tools. It lets you streamline business processes by bringing all tasks and associated data to a single platform, eliminating the back and forth between platforms. This improves individual productivity and boosts the overall efficiency of tasks. BIGContacts lets you automate recurring tasks and set up reminders to never miss an important deadline.

All your team members can track their pending tasks using to-do lists and get a comprehensive view of the activity calendar to stay updated with upcoming events. Along with providing a comprehensive view of tasks, BIGContacts also offers intelligent reports, enabling you to monitor the progress and effectiveness of tasks with ease.

Some features of BIGContacts:

• Tasks & to-do lists with prioritization 
• Team and individual calendar view  
• Automated reminders and alerts
• Recurring tasks 
• Easy task assignment & tracking

6. MeisterTask

MeisterTask is a task management software that was designed with agile teams in mind, but it can accommodate teams with many different workflows. This software was made with streamlined features that are meant to be intuitive and user friendly. In the platform, teams use customizable Kanban-style boards to organize tasks and monitor the progress of a project. One of the most appealing aspects is MeisterTask’s free basic plan, which offers limited usability (for an unlimited number of project members) for no cost.  

Some features of MeisterTask:

• Varying levels of responsibility with distinction between task “assignees” and “watchers”
• Built in Time-Tracking
• Option to add custom fields to tasks
• Multiple checklists within tasks
• Attach files and images to tasks
• Task relationships and tags

Casual is a visual task management software that lets you arrange your tasks however you work best. Casual is great for all types of small or growing project-based teams, not just project managers. What’s different about Casual is that they don’t show tasks in traditional project layout views, instead letting users organize tasks how they actually see them in their mind. If you have never worked with visual project management, Casual even has pre-set templates that can help you get started. 

Some features of Casual:

• Visual workflow creation
• Task dependencies and grouping
• Assigning tasks and setting deadlines
• Repeatable tasks and projects
• Milestone tracking

nTask is a task management software and project management tool that facilitates tracking project development, collaboration across teams, and risk assessment. The application has an intuitive and minimalistic interface, making it effortless to onboard new users. nTask is also easy-to-access being available on multiple platforms. 

Some features of nTask: 

• Task management
• Risk management
• Team management
• Gantt charts & Kanban boards

9. SmartTask

SmartTask is an all-in-one task management platform that helps solopreneurs, SMBs, and enterprises organize and manage their work from one location. Stop juggling between multiple apps for project & task management, CRM, time tracking, communication, and collaboration as you will get all of them with SmartTask.

It has typical task management features like recurring tasks, subtasks, due dates, and dependencies and lets you manage tasks with the list, board, calendar, and timeline views. You can handle multiple projects with the portfolio view and allocate resources effectively with the workload view.

Team collaboration features in SmartTask let you group chat, audio call, video conference, and share files with anyone in the organization. SmartTask integrates with Zapier, Slack, Jotform, Mailchimp, and many other applications. It also offers a white labeling feature that allows you to show off your branded workspace.

Some features of SmartTask:

• Manage tasks with the list, board, calendar, and timeline views
• Recurring tasks, subtasks, due dates, reminders, and dependencies
• Track time on tasks automatically and manually
• Trigger video conferences and voice calls from tasks
• Comment on tasks
• Import tasks from emails

10. Tasklog

Tasklog is a task management tool specifically designed for freelancers and is a great task management software for small business. Created with typical freelancing functions in mind, this tool helps freelancers manage their daily tasks in one single digital dashboard.

Users can create to-do-lists, manage projects, and assign tasks to clients. Tasklog also shows overviews and data insights to help users understand where they are most productive, what they have accomplished, and how they are pacing overall. 

Some features of Tasklog:

• Assign tasks to specific time entries
• Time-tracking
• Online invoicing and expenses
• Client task assignment
• Customizable Pomodoro Timer
• Reporting and insights

11. Hubspot Task Management

While HubSpot isn’t a traditional task management tool, its CRM platform has project and task management capabilities. If you’re a marketer or a salesperson and you’re looking for an integrated tool, then you might consider HubSpot CRM because of the free marketing, sales, service and, of course, task management tools that are natively integrated.

Once you want to set a task for a contact, simply choose the company, contact or deal in the HubSpot CRM. Click “Create task” and add your details and notes; set a due date; set an email reminder, task type, and task owner (all optional); and then click “Save Task.”

Once you’re ready to tackle your open tasks, you have the advantage of all of your contact information, meeting notes and deal stage in one place.

12. FunctionFox  

FunctionFox is a task management tool specifically loved by creative professionals at marketing agencies, PR firms, and design teams both large and small. These teams love this software because it was created by an ad agency with very specific needs in mind.

This platform is robust enough to support creative teams with the things they need on a daily basis — including creative project management, time-tracking, and resourcing — without additional features that may clutter their workspace. There are various pricing plans, affordably starting at $5 per month per user.

Some features of FunctionFox: 

• Multiple layouts including Gantt/timeline, task boards, and list views
• Client collaboration
• Reporting and analytics

Chanty is a team collaboration tool used for task management and communication between teams of all sizes. It helps you align all your work-related tasks in one place with multiple integrations. Chanty allows you to stay up to date, streamline repetitive activities, and increase productivity without leaving the platform. With over 75,000 companies using Chanty, it is a perfect choice for your team to complete tasks on time, stay connected and be your most productive self. 

Some features of Chanty:

• Be organized with a teambook
• Kanban board
• Turn messages into tasks
• Create, assign and set due-dates to tasks
• Audio and video calls
• Voice messages
• Thread discussions

Paymo is a comprehensive tool that is especially useful for teams who want to manage tasks, estimate costs, and bill clients all in the same platform. Once you’ve planned out your project and corresponding tasks, simply convert it into an estimate with pre-filled tasks, hourly budgets, and costs. After you send it to your client for approval, you can quickly turn it into an invoice right in the app.

Paymo also lets you turn timesheet data into an invoice for clients, so you can stay up to date with payments as the project progresses. Oh and if you’re a freelancer, you can use Paymo for free.

Some features of Paymo: 

• Task prioritization levels
• Ability to attach files to any task
• Kanban and Gantt project views
• Invoicing, estimates, and expense management
• Mobile app for both Android and iOS

15. ProProfs Project

ProProfs Project is an easy-to-use tool that lets you manage and prioritize tasks in a centralized space. Maximize productivity with its quick interface and seamless collaborative capability. You can extract deep insights into project status and identify gaps. You can even view your task status on its interactive Gantt charts and track task progress from start to finish. Meet your deadlines faster with task customization and time tracking.

Some features of ProProfs Project:

• Assign and manage tasks on a centralized dashboard
• Measure task progress effortlessly
• Set task status as open, on-hold, or complete
• Prioritize tasks with simple drag and drop functionality
• Give feedback on each task and subtask
• See team performance with smart reports

16. Timecamp

If you need a reliable app for daily automatic work tracking , TimeCamp will be a perfect choice. Using this app, you can add as many projects, tasks, and subtasks as you wish to create an easily manageable work structure. What’s more, you’ll get an even more transparent project organization if you add tags.

But what’s TimeCamp is the most known of is automatic time tracking . Whether you use a web timer, a desktop or mobile app, or a browser plugin, the tool logs working hours and (if you want it to!) collects the computer activities, so you don’t have to waste time filling timesheets manually. 

Some features of TimeCamp: 

• Automatic time and activity tracking
• Daily and weekly timesheets
• Wide range of built-in and custom reports
• Billable/non-billable hours
• Attendance managemen t
• 30+ direct integrations with tools like Trello, Asana, Jira, Opensearch , Monday & more

Any.do is a simple yet complete task management solution if you are looking for a tool that gives you a quick overview of the tasks on your plate. The software offers an intuitive calendar, helping you to easily see how events and tasks fit together. Any.do allows you to organize tasks and filter your workflow by date or category. The app is available for iOs and Android.

Some features of Any.do:

• Time tracking add-ons
• To-do list reminders
• Daily planner to organize and prioritize to-dos
• Color-coded tasks
• Advanced customized recurring tasks

18. WebWork Tracker

In addition to facilitating task management, WebWork Time Tracker is an awesome time tracking and employee monitoring software suitable for big and small companies. Companies use the tool to increase their profitability, offering the most accurate reports and time tracking. Its features allow users to easily count time spent on every single project, website, or other platforms.

The tool is of significant importance for freelancers and companies that hire remote employees. It is the most straightforward but truthful way to calculate working time and consider work productivity. Time tracking is not the only advantage of the tool — a variety of screenshot monitoring modes allow the software access to an employee’s screen, collecting and presenting valuable data. 

Some features of WebWork Tracker:

• Time Tracking with screenshots
• Attendance Monitoring
• Apps/website usage monitoring
• Activity Level/ Productivity Monitoring
• Task Management

Trello is a project management software that utilizes Kanban boards, lists and cards as its key ingredients to give you a flexible overview of projects and tasks. Trello is an intuitive tool, its no-code automation features help you optimize the time spent on repetitive tasks. 

Additionally, Trello allows you to invite new members to collaborate in your workspace, track tasks, and use color-coded labels for organization. And it integrates with many popular apps like Slack, Google Drive, and Microsoft Teams, so there’s no need to stop using software you already love. Trello has a free version , and its paid plans start at $5 per user/month. 

Some features of Trello:

• See your work from multiple angles: Kanban board, timeline, table, calendar, and more
• Automate repetitive tasks and enhance workflow
• Integrate with over a hundred of your favorite tools
• Dozens of premade templates

Check out our guide to the top Trello alternatives to learn about more similar tools on the market.

20. airtable.

Airtable is a task management tool that lets you keep track of completed tasks in a separate view. The solution’s interactive interface helps you to manage your work routine while collaborating with your team. You can view your projects in different views, such as Kanban boards, Gantt charts, and calendar views. Plus, Airtable has several integrations and templates that offer a to-do list or task management structure ready to use. Airtable has a free plan with limited functionalities and a paid plan starting at $10/month. 

Some features of Airtable: 

• Interface customizable designer
• Different views: Kanban, calendar, Gantt chart and list
• Automations and integrations 
• Sync data across teams and tables
• Comprehensive reports 

Unsure if Airtable is the best task management tool for your team? See how Airtable compares to others in the same category.

21. clickup.

ClickUp is a task management software for small business, task management tool with a highly efficient dashboard view and collaboration features. The platform’s free version offers tools that you only get in the paid plans of several other softwares, such as goals, embedded emails, conditional automation, task checklists, custom task statuses, sprints, and 24/7 support. ClickUp also offers native email, several templates and free integrations.

Some features of ClickUp:  

• Workload view
• Custom roles
• Dynamic Recurring Tasks
• Customizable Board View

To compare with other tools, check out these top Clickup alternatives on the market.

Wrike is a project management application with robust features and flexibility to manage tasks, projects, and team collaboration. With Wrike, you can create and assign tasks, set due dates, and track progress, ensuring everyone stays aligned and productive.

One thing I really like about Wrike is its flexibility in adapting to various project management methodologies , including Agile and Kanban. It allows you to customize workflows, create task dependencies, and set up automation rules to streamline your processes. Wrike also provides real-time collaboration features, such as commenting, file sharing, and task discussions, which is great for keeping communication centralized and transparent.

Some features of Wrike:

• Customizable workflows and task dependencies
• Real-time collaboration and commenting
• Project timeline and Gantt chart views
• Automation rules for process optimization

Asana stands out as a task management tool with its unique balance of flexibility and structure. It has a customizable and easy-to-use interface that lets you create a personalized work view and tailor it to your specific needs. It features a “My Tasks” list, which auto-promotes tasks based on due dates, helping you prioritize and focus on what needs to be done now, and the sections and columns layout support Kanban, list, or matrix-style workflows.

There’s search and filtering functions, allowing you to locate any task, comment, or file, and reduce time spent navigating through projects. Asana also has a “Focus Mode” that encourages deep work by minimizing distractions, enabling you to work faster and more efficiently.

Some features of Asana:

• Project timelines and calendars
• Pre-built templates
• Task dependencies
• Automation rules
• Integrations with over 100 other apps
• Workload view to monitor and manage the workload of team members

24. Monday.com 

Monday.com is a good task management software designed for workflow organization and project planning. Its visual dashboards make it easy to comprehend your projects’ statuses and progress at a glance, and it allows you to use customizable templates that match your workflow. It also offers automations that take care of routine tasks, letting you focus on strategic matters. 

Monday.com also offers extensive integrations with popular tools such as Slack, Google Drive, and Mailchimp .

Monday.com features:

• Customizable templates
• Visual dashboards
• Automate repetitive tasks
• Extensive integrations with many popular third-party apps and tools
• Timeline and Gantt views
• Collaborative workspaces and team communication within the platform

Check out some alternatives to Monday.com and compare them to find the best task management platform for your company.

Quire is a task management tool with robust features and a free plan. Nest your list of tasks or view your project in Kanban board view, with the flexibility of Quire you can also add folders, sections and permission control to your projects and tasks. Quire is available for iOs and Android mobile apps and offers integration to third-party applications, such as Google Drive, Slack, and Zapier. Customization is another plus of Quire, you can personalize your workspace, change the theme, add widgets, and create custom templates even on its free plan. 

Quire’s features: 

• Kanban board, Gantt chart
• Document management
• Communication tools
• Discussion boards

Do you have another task management software that would be a great addition to this list? Let us know how you manage your personal and professional tasks in the comments below. And check back for updates as we explore more tools and options.

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Task management software guide.

Written by Irene Casucian, Staff Writer Read more by Irene →

Reviewed by Kaiti Norton, Managing Editor Read more project management content →

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In this article...

What is task management software?

Task management software is a subset of project management software that focuses specifically on the tasks and to-do items within a project. While task tracking is a common feature of project management tools, standalone task management software tends to lack robust features for planning, executing, and analyzing full-scale projects.

This type of software is designed to streamline how individuals and teams organize, prioritize, and execute their tasks. More than just digital to-do lists, these platforms enable collaboration by allowing users to set deadlines, customize tasks, assign responsibilities, and even track progress toward overall goals.

We’ve sifted through the clutter to present you with our handpicked selection of the best task management software available today:

• ClickUp is best for team collaboration.
• Trello is best for basic task management.
• Todoist is best for creating detailed to-do lists and due dates.
• Wrike is best for integrations.
• monday.com is best for its intuitive interface.
• ProofHub is best for detailed task tracking.

Our picks for the top task management software

Clickup: best for team collaboration.

• Learning curve for new users.
• Extensive customization options can be overwhelming.
• Some advanced features are available only in paid plans.

About ClickUp

ClickUp is designed to scale both task and project management, making it suitable for managing personal to-do lists, complex projects, and everything in between. Its extensive customization options and integration capabilities contribute to its versatility, making it popular among professionals across various industries. With more than 15 ways to view work and access to templates, recurring tasks, priorities, reminders, notifications, and AI-powered assistance, ClickUp offers a comprehensive solution for team collaboration.

Learn more about ClickUp →

ClickUp key features

Templates and recurring tasks.

ClickUp recognizes the importance of efficiency in project planning and task management. The template and recurring task features allow users to save any task list as a template, allowing for quick replication in future projects. This eliminates the need to create project plans and tasks from scratch every time a new project begins.

Additionally, users can set up recurring tasks for their projects, customizing the time interval between each recurrence. This feature automatically schedules repetitive tasks, saving time and enhancing productivity.

Priorities and reminders

Managing priorities and keeping track of deliverables is simple with ClickUp’s priorities and reminders. The priorities system uses a color-coded method, making it easy for teams to identify which tasks need immediate attention and which can be de-emphasized. This visual cue helps in effective task prioritization.

Additionally, ClickUp’s reminders can be customized to notify users of their deliverables at the right time.

Views and integrations

ClickUp offers flexibility in managing tasks through its various views. Users can choose from multiple views like board, list, calendar, table, and timeline to organize tasks in a way that suits their preferences. These views allow for a personalized workspace that adapts to individual or team needs.

Furthermore, ClickUp’s integrations with popular apps like Slack, Gmail, and Zoom ensure that all relevant information is easily accessible. This integration ecosystem streamlines workflows, reducing the need to switch between different tools and enhancing collaboration and efficiency.

ClickUp offers a free plan that is best for personal use but supports unlimited free plan users. Paid plans are priced as follows:

• Unlimited: $7 per user per month, billed annually, or $10 per user billed monthly.
• Business: $12 per user per month, billed annually, or $19 per user billed monthly.
• Enterprise: Contact sales for pricing information.

Why we chose ClickUp

We chose ClickUp for its ability to adapt to various needs, from individual task management to complex project handling. Its extensive features, customization options, and integration capabilities make it a one-stop solution for team collaboration.

Whether you are a manager overseeing a team or an individual trying to stay organized, ClickUp’s flexibility and comprehensive offerings make it an attractive choice for task management.

Also read: 6 Task Management Software Features Your Company Needs

Trello: Best for basic task management

• Basic tiers have limited storage.
• Cannot easily share large roadmaps.
• Premium plans might be too expensive for small teams.

About Trello

Trello is renowned for its simplicity and effectiveness in task management. It’s a tool suitable for large and small teams and is known for its user-friendly drag-and-drop interface. Trello’s integration capabilities, such as with ActiveCampaign for tracking marketing campaigns and with Zapier for custom automations, make it a versatile choice. The ability to create a card for each email message and assign it to the appropriate team member adds to its efficiency in prioritizing and responding to emails promptly.

Learn more about Trello →

Trello key features

Unlimited card creation.

Trello users can create as many cards as needed, ensuring that every project detail, big or small, is captured. Within these cards, tasks can be added with specific due dates and comments, allowing for clear communication and efficient deadline tracking.

Organizing lists with priority levels further enhances the functionality, enabling teams to identify and focus on critical tasks. Access to unlimited cards fosters collaboration, centralizes information, and ensures that important tasks are never overlooked.

Integration with third-party apps

By connecting with various apps such as Slack, Google Drive, and Dropbox, and automation tools like Zapier, Trello makes itself a hub for all relevant data and tools.

This seamless integration allows for a more efficient flow of information between platforms, automates repetitive tasks, and creates customized workflows tailored to specific needs and preferences. The result is a more personalized and efficient user experience that adapts to the unique requirements of different projects.

Customization options

Users can personalize their Trello dashboards to suit their working style, enhancing usability and interaction with the platform. The ability to upload images and files with tasks adds a layer of versatility, accommodating different types of projects and materials.

All relevant materials can be attached to the corresponding task, including design files, spreadsheets, and documents. This adaptability and dashboard customization make Trello a versatile tool that can be molded to fit various project types and industries.

A free plan is available with limited features for unlimited cards and users. Paid plans are priced as follows:

• Standard: $5 per user per month, billed annually, or $6 per user billed monthly.
• Premium: $10 per user per month, billed annually, or $12.50 per user billed monthly.
• Enterprise: Plan costs between $7.38 and $17.50 per user per month, billed annually, depending on required user count.

Why we chose Trello

We chose Trello because of its simplicity, intuitive design, and robust integration capabilities.

Its drag-and-drop interface makes it easy for anyone to use, while its integration with various third-party apps adds to its versatility. The visual overview it provides helps with the real-time tracking of projects, making it a preferred choice for teams looking for a basic yet effective task management solution.

Trello’s worldwide popularity is a testament to its reliability and efficiency in managing tasks across different scales and complexities.

Also read: Best Project Management Software for Small Teams for 2023

Todoist: Best for creating detailed to-do lists and due dates

• Needs more team management capabilities.
• Cannot assign multiple people to a single task.
• Limited in comparison to more comprehensive task management solutions.

About Todoist

Todoist is appreciated for its simplicity and classic design, making it a breeze for many users. It’s particularly suitable for individuals, and its recent expansion into team functionality has adapted it to small business needs. However, Todoist may need to catch up when it comes to team management, as it doesn’t allow multiple people to be assigned to a single task.

Learn more about Todoist →

Todoist key features

Recurring due dates.

Recurring due dates are handy for managing regular tasks that must be performed at specific intervals. Whether it’s a daily reminder to check emails, a weekly team meeting, or a monthly report submission, recurring due dates ensure these tasks are noticed. By automating the scheduling process, Todoist helps users stay organized and efficient, allowing them to focus on other important aspects of their work.

Complex tasks often need to be broken down into smaller, more manageable parts, and that’s where subtasks come into play. Users can create subtasks under a primary task, assign them to different team members, and track their progress individually. This hierarchical structure provides a clear roadmap for completing the main task and ensures every detail is handled. Subtasks enhance collaboration and make managing intricate tasks more streamlined and transparent.

Todoist offers a robust system to set task priorities. Users can assign different priority levels to tasks, ensuring the most critical ones are attended to first. This helps in aligning tasks with organizational goals and individual responsibilities. By clearly defining what needs to be done first, Todoist assists users in making informed decisions about their workload and helps them stay focused on what matters most. The color-coded priority system adds a visual layer to task management, making identifying and acting on high-priority items easier.

The Beginner plan is available for free for up to five guests and five active projects. The Starter plan is a team version that’s in beta and is also free for up to five active projects and unlimited admins and guests. Paid plans are priced as follows:

• Pro plan: $4 per month, billed annually, or $5 billed monthly for up to 25 guests.
• Business plan: $6 per user per month, billed annually, or $8 per user billed monthly.

Why we chose Todoist

We chose Todoist for its simplicity and efficiency. It’s designed around a classic interface that’s easy to navigate, making it an excellent choice for individuals or small teams.

The ability to set recurring due dates, create subtasks, and prioritize tasks adds to its appeal, providing essential features without unnecessary complexity. Its limitations in team management might be a drawback for larger teams, but for those looking for a no-frills, effective task management solution, Todoist stands out.

Wrike: Best for integrations

• Expensive plans for higher-tier features.
• The complex system might be overwhelming for some users.
• Most customization and security features are locked behind high-tier plans.

About Wrike

Wrike is a task management software solution that caters to various business sizes with five plans, ranging from Free to Pinnacle. The plans are generous with features, storage space, and user counts, making Wrike a highly adaptable and customizable solution for larger companies.

Wrike is mainly known for its ability to create custom solutions with advanced resource planning features for specific teams within a company. This customization allows different departments and teams like creative, marketing, product management, and IT to have task management solutions tailored to their unique needs.

Learn more about Wrike →

Wrike key features

Collaborative work management.

Collaborative work management in Wrike ensures team members can share files, track progress, and set milestones. The platform’s focus on collaboration ensures that everyone on the team stays connected and informed, enhancing efficiency and productivity.

Gantt charts and Kanban boards

Wrike provides different views and tools to manage tasks and projects effectively. Gantt charts and Kanban boards are commonly used in project management to visualize and organize work. Gantt charts allow for a clear timeline view of a project, showing dependencies and progress. On the other hand, kanban boards enable a more flexible view of tasks, allowing team members to move tasks through different stages of completion. These tools in Wrike contribute to a more streamlined and transparent workflow.

Time tracking

Time tracking is essential for understanding how much time is spent on various tasks and projects. It provides insights into productivity and resource allocation and can be crucial for billing when working with clients. In Wrike, the time tracking feature enables users to log hours, analyze time spent, and make informed decisions about resource allocation and project planning.

A free plan is available for unlimited users and limited feature access. Paid plans are priced as follows:

• Team: $9.80 per user per month.
• Business: $24.80 per user per month.
• Pinnacle: Contact sales for pricing information.

Why we chose Wrike

We chose Wrike because it meets specific project, task, and collaboration management needs for businesses of all sizes without sacrificing ease of use. Its ability to offer customized solutions for different departments makes it an attractive option for larger companies.

The flexibility in plans and the opportunity to create a tailored task management system make Wrike a go-to choice for those looking for solid organization and automation at various levels.

monday.com: Best for its intuitive interface

• The lowest-price paid plan requires a minimum of three users.
• Time tracking feature is locked behind a high-tier plan.
• The free plan is limited to 500 MB of file storage.

about monday.com

monday.com is a task management giant, offering one of the most scalable and intuitive automated workflow solutions. It’s a team collaboration tool that helps track both individual and team tasks.

With various plans, including a free option, users can access over 200 board templates to help with different business needs. Paid plans unlock additional views like timeline, calendar, and map views.

Learn more about monday.com →

monday.com key features

Automated workflow solutions.

monday.com’s workflow automation software is a game-changer for businesses looking to optimize their operations. With its low-code/no-code framework, the platform makes it incredibly easy to customize automated workflows to your organization’s specific needs. This intuitive approach eliminates manual tasks, allowing teams to focus on what matters. From real-time tracking to seamless integrations, monday.com boosts efficiency and minimizes errors, allowing you to scale effortlessly.

Variety of views

monday.com’s paid plans provide access to different views, such as timelines, calendars, and maps, which enhance task tracking and management capabilities. These views offer flexibility and control over how work is presented, adapting to individual and team needs and ensuring that tasks are effectively visualized and organized to align with the user’s preferred working style.

Integration and automation capabilities

monday.com’s Standard, Pro, and Enterprise plans enable integrations and automation actions, streamlining workflows by connecting various platforms and tools. Although there are limitations on the number of actions that can be used, this feature ensures seamless communication between different tools, reducing manual data entry and enhancing collaboration for more efficient and productive work processes.

The Free plan is available for up to two seats and three boards. Paid plans are priced as follows:

• Basic : $9 per seat per month, billed annually, or $12 per seat billed monthly.
• Standard : $12 per seat per month, billed annually, or $14 per seat billed monthly.
• Pro : $19 per seat per month, billed annually, or $24 per seat billed monthly.

Why we chose monday.com

We chose monday.com for its scalability and intuitive design.

It caters to different business sizes, from solopreneurs to large enterprises. The platform offers free and various paid plans with additional features like timeline, calendar, and map views.

monday.com’s intuitive interface, customization options, and integration capabilities make it a preferred choice for those needing to track business-related tasks.

Also read: Asana vs. monday.com: Top Project Management Software in 2023

ProofHub: Best for detailed task-tracking

• Notifications can be overwhelming.
• No built-in invoicing for freelancers.

About ProofHub

ProofHub is a robust task management tool that centralizes task-related information, offering ultimate control and seamless management. A user-friendly interface allows users to plan, prioritize, and delegate tasks according to their preferences. Its built-in collaboration features ensure easy access to task-related conversations, and its customizable views cater to specific needs.

Learn more about ProofHub →

ProofHub key features

Streamlined task assignment.

Streamlined task assignment in ProofHub allows for a more organized and efficient approach to handling tasks. By breaking down large tasks into smaller, manageable subtasks, the complexity of a project is reduced. Priority labels ensure the most critical tasks are addressed first while setting start and due dates to keep the project on track. Assigning the right person for the job ensures that tasks are handled by those best suited for them, leading to better outcomes.

Multiple task views

ProofHub’s multiple task views feature offers a versatile approach to project management. With options to view tasks in a board, table, Gantt chart, or calendar format, team members can choose the perspective that best suits their needs. This flexibility allows for better schedule visualization, progress tracking, and understanding of project dependencies. It also caters to different working styles and preferences, enhancing collaboration and efficiency.

Bulk actions and custom fields

The ability to perform bulk actions in ProofHub is a time-saving feature that enables users to handle multiple tasks simultaneously. Whether it’s updating statuses, changing assignees, or modifying due dates, bulk actions reduce repetitive work. Custom fields, on the other hand, allow users to capture specific information tailored to the project’s needs. This customization enhances adaptability and captures all relevant details, leading to a more personalized and efficient workflow.

No free plans are available with ProofHub. Paid plans are priced as follows:

• Essential: $45 per month, billed annually, or 50 billed monthly for 40 projects and unlimited users
• Ultimate Control: $89 per month, billed annually, or $99 billed monthly for unlimited projects and users.

Why we chose ProofHub

We chose ProofHub for its comprehensive task management capabilities that go beyond basic tracking.

Its streamlined task assignment, multiple views, and custom fields provide flexibility and control. The platform’s collaboration features foster real-time communication, and its flat pricing model makes it an attractive option for various team sizes.

Find your new task management software

What are the benefits of task management software, enhanced collaboration and communication.

Task management software enables team members to collaborate in real-time, share files, and communicate seamlessly. It centralizes all project-related information, making it accessible to everyone involved. This fosters transparency and ensures everyone is on the same page, reducing misunderstandings and enhancing overall productivity.

Improved task tracking and prioritization

Task management software can easily assign, track, and prioritize tasks. Managers can set deadlines, monitor progress, and make adjustments as needed. This leads to better organization and ensures that critical tasks are addressed promptly. Visual tools like Gantt charts and kanban boards provide a clear picture of the project’s status, helping in timely decision-making.

Increased efficiency and time management

Task management software automates repetitive tasks and provides templates for common project activities. This saves time and allows team members to focus on more critical aspects of the project. Providing an overview of all tasks and their statuses helps identify bottlenecks and reallocate resources as needed, leading to more efficient use of time and quicker project completion.

Also read: Best Free Project Management Software (2023)

What is the business impact of task management software?

Task management software in the business environment is not just a tool for organizing tasks; it’s a strategic investment that can transform a company’s operations. Investing in task management software is akin to investing in the company’s future productivity and success. It ensures that resources are utilized effectively, deadlines are met, and projects are executed precisely, all contributing to a healthy bottom line.

One of the primary benefits of task management software is its ability to foster collaboration across teams and departments. Providing a shared platform where team members can communicate, share files, and update task statuses breaks down silos and encourages a more cohesive working environment. This leads to faster decision-making, fewer misunderstandings, and a more agile response to challenges.

Task management software also plays a critical role in enhancing efficiency and accountability. Managers can easily assign tasks, set priorities, and monitor progress, ensuring nothing falls through the cracks. This level of visibility keeps projects on track and fosters a culture of accountability and excellence. The result is a more engaged and productive workforce that is aligned with the company’s goals and committed to delivering exceptional results.

Choosing the best task management software

Choosing the best task management software requires an understanding of your team’s specific needs and goals. For best results when selecting a task management solution, evaluate features like collaboration tools, tracking capabilities, customization, and integration with existing systems. Also consider the software’s user-friendliness, its scalability, and how its pricing models align with your budget. To find the best fit for you and your team, opt for a solution that offers a trial or demo, allowing you to test its suitability for your workflow and ensuring it aligns with your project management requirements.

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Task management software: 9 tools to consider

April 26, 2024 - 10 min read

The best task management software helps you accomplish your tasks efficiently, produce consistently excellent work, and make sure nothing is overlooked. 

Whether you have a large project to break down or you want to make it easier for your team to collaborate, a watertight task management system makes all the difference. Here, we’ve listed some of the most widely used features to help teams: 

• Define tasks and subtasks so they can plan, delegate, and assign resources
• Track tasks and identify risks as the project progresses
• Centralize tasks so they can collaborate effectively
• Prioritize tasks to reduce stress at the end of the project
• Give completed tasks the stamp of approval

We know some people who land on this post will be individuals working on their own, looking for a quick and easy way to get their to-do list under control. The tools we feature in this post are designed for companies, and our solution, Wrike , is best suited to large teams. 

If you’re looking for a web-based tool, try task management apps like the free version of Trello, Todoist, or Microsoft Planner, which is included in Microsoft 365. But if you’re looking for a truly scalable, powerful system that supports your entire organization , read on. 

We’ll start with Wrike . 

1. Wrike: Go beyond task lists with powerful task management tools 

Wrike is the work management platform for large companies, complex setups, and growing businesses. 

Managers often prioritize saving time and money when they want to implement task management software. Wrike will certainly help you here (our features include time tracking and budgeting as well as automation to optimize workflows ), but you get much more, too.

Our intelligent task management features track the jobs being completed across your company’s projects and subteams, helping you avoid mistakes and making sure nothing is overlooked. When you work within Wrike, your tasks are centralized, so completing them is collaborative, the ownership is clear, and accountability is guaranteed — no matter how many people are involved. 

What’s more, you can tailor your task tracking to the work your team has on their plates. All this leaves you with a system that supports your team’s collaboration throughout their working day, rather than just a checklist that tells them what to do. 

Hootsuite required one consolidated solution to simplify and manage large-scale projects across 16 offices. Wrike helped it track progress and communicate across regions, so now the team can update a task or a whole project in 30 seconds, restoring focus to the customer. 

With that in mind, let’s look at Wrike’s top task management features for collaborative teams. 

Create and assign tasks that reflect your work

To find a task management tool your team loves to use, you need to look at the way it fits the tasks they actually have to complete. 

For example, imagine you’re tracking tasks on a basic Kanban board – like the one you’d have if you used Trello . This suits relatively straightforward tasks like creating content for your company’s website. In this case, a task card for your creative and design team might move through columns labeled “Requested,” “In progress,” “In review,” and then “Published.” 

But suppose your creative team is producing content for an external client with a strict compliance process in place. In that case, your task cards might start to jump between columns as they’re reviewed and sent back to the writer. 

In this scenario, it becomes worryingly easy to lose track of who’s reviewed what. The workflow can stall, revisions can be overlooked, and tasks can even start to slip through the cracks. This is where Wrike’s custom item types save the day. 

Instead of a one-size-fits-all approach, custom items tailor task management to suit your team’s requirements. 

Every task you add to Wrike can accurately reflect the stages (and the people) involved. Instead of just showing the task as a card or a line in a spreadsheet, you get a single point of reference, with various trackable statuses, to help you accurately plan your resources and monitor your team’s capacity. 

The process is simple. Wrike includes out-of-the-box task templates, or you can edit and automate tasks unique to your team.

Paul De Leon, a Graphic Designer from the San Francisco Chronicle , said :  

“The way I’m able to customize Wrike to fit my workflow is one of the strongest features.” 

As well as tracking your customized tasks within Wrike, you can delegate them by assigning them to an individual, a job type, or a team. With a simple when/then automation, you can even make task assignment an automatic part of task creation or progress. 

Plus, when the next person in the chain picks up the task, they’ll see the entire comment history and have instant access to the documents they need, so they can easily understand the work that’s been done so far. 

In a nutshell, Wrike is set up to break complex projects into tasks that reflect your process, making it easier to: 

• Plan and schedule your projects 
• Assign each task in the process
• Track progress through detailed stages 
• Complete your work to a high standard every time. 

Choose the visualization that works for you

Once you have your list of tasks, seeing each one as part of the bigger picture helps you manage your work effectively. 

With Wrike, you can visualize your tasks in a way that makes sense for your team, and toggle between views to see the data from multiple angles. 

Try adding some of these views to your workspace. 

Gantt chart

Gantt charts are a popular way to visualize project timelines , milestones, and task dependencies (i.e., the order you have to complete your tasks to keep up the momentum on your project). 

Gantt charts are a common feature of task management software, but Wrike’s stand apart. Our charts are totally responsive. You can define task dependencies with an intuitive drag-and-drop function. Whenever you reschedule a task, the subsequent due dates will automatically adjust to match. 

TeamViewer is a software company that uses Wrike in its marketing and creative departments. Using the Gantt Chart view, it can visualize and adjust its project planning process at any time. Fabian Schenk, Marketing Project Manager, said :

“Depicting the dependencies and statuses gives you a good overview of what needs to be done and what’s going to happen.”

Kanban board

In Kanban methodology, tasks are visualized as cards that move across a board as they progress through stages. It’s a great way to get an interactive overview of your project’s status, identify roadblocks, and plan effectively. 

Kanban boards are particularly popular with development or Agile teams , but they can bring clarity to any organization. Sean Amster, Digital Strategy & Operations Manager at Frontline Education said :

“With Wrike, we’re able to create statuses that are really meaningful and tell us a story of where a task or a project is. Ultimately, that allows us to better communicate with management and leadership.”

You could even set up your team’s Kanban board with our Kanban project management template .

Calendar 

With Wrike, you can sync your projects to a shared calendar , which shows the tasks and deadlines coming up and keeps the whole team in the loop. This helps you plan your projects more accurately, coordinate your schedules, and even eliminate the need for email check-ins ( in our experience , teams can reduce internal emails by up to 90%) .  

Calendars can be filtered by project, with color coding to help you check your data at a glance. 

Teams that work with Wrike find countless advantages in visualizing their tasks from multiple angles. Compared to a simple list of jobs to be done, these top-level overviews can: 

• Show individual team members how their work fits into the big picture 
• Help managers identify and respond to risks and bottlenecks
• Encourage teamwork and collaboration that delivers great results 

Ultimately, by viewing the same task data through these various lenses, you know every decision you make about the work is informed. 

Instantly prioritize your workload

Once you can visualize your tasks in detail, it’s time to prioritize your work. This is where Wrike’s intelligent dashboards can give you the edge. 

Dashboards filter data about your tasks and their status on the project, team, or individual level. You can sort any number of tasks by due date, status, priority, or any other feature you choose. No matter how many tasks your team is taking on, you can be sure you’re devoting your energy to the ones that need it most. 

Our next-generation AI dashboards also include powerful risk management features . As well as visualizing and prioritizing your team’s tasks, Wrike can flag overdue tasks, tasks in danger of missing a deadline, or unachievable task dependencies that could potentially derail a project milestone. 

Most importantly, dashboards create a central source of truth for all the people working on your project tasks, which also supports them as they achieve their individual goals. 

Alongside team or project dashboards, creating a private dashboard — for example, as part of someone’s onboarding process — gives a team member a place to visualize their work in the way they want, monitor their incoming tasks, and start their day with a clear view of what needs to be done. 

Enhance productivity and collaboration when you manage tasks in Wrike

Wrike elevates task management by centralizing real-time data on all the work your team completes. Beyond task tracking, you get a host of other features to enhance communication and increase productivity as you complete your work. 

Gwynnie Bee reduced processing time by 60% , Siemens noted a 10% improvement in productivity , and F5 tracked a 33% increase in on-time delivery , all thanks to features that: 

• Automate notifications . Automation boosts collaboration by helping your team get answers faster, with tagged comments, automatic task delegation, and discussions attached to individual tasks. Plus, by keeping all your communications within Wrike, you reduce the chance of losing track of an aspect of your project. 
• Reduce admin tasks . Custom request forms can automate task intake, blueprint tasks can reduce your workload for repeatable jobs, and generating reports on your project progress can drastically reduce the amount of time your team spends in meetings. 
• Speed up approvals . Built-in proofing tools allow for easy commenting on the document itself, access to comment history, and quick approvals to move the task on at the touch of a button. 
• Integrate with other tools . Choose from 400+ integrations to connect Wrike to the other platforms your team uses – like Slack, Google Drive, Salesforce, and Tableau .

When you’re ready to graduate from basic work tracking methods, there are some serious advantages to choosing Wrike as your new task management platform. 

Pros: 

• Total customization for seamless work across teams 
• 360° visibility on every task you complete 
• Effortless task prioritization
• Desktop apps for Windows and Mac and mobile apps for iOS and Android
• Countless additional features to support every stage of your workflow
• Wrike is more comprehensive than the basic task management tools we mentioned earlier, so it might take more time to set up than a lightweight solution 
• Individuals and smaller teams may only need some of the features on offer 

Additional features

Wrike is a robust and scalable solution for your task management — and it includes countless other collaboration features to centralize and manage entire projects.  

These include:  

• Online proofing and approval tools for creatives, developers, and more
• Cross-tagging to share tasks and manage resources – even across the different teams involved in your project 
• Reporting features to measure the impact of your tasks and inform your strategy 
• Pioneering AI features , including generative AI and intelligent automation suggestions for your workflows 

As you know, there are other work management platforms out there that offer task-tracking features. Here, we compare those to Wrike, so you can make an informed decision.  

Asana is a project management platform with a reputation for attractive visuals and ease of use. Its task management features include dashboards so you can check in on tasks and view your project data. It also includes rule-based automations to save time on repetitive tasks. Asana is priced similarly to Wrike and offers a 30-day free trial. 

• Great to look at and relatively simple to use on the project level
• Custom fields in tasks help to sort and filter a team’s workload
• Customizable, including 200+ app integrations

Cons:  

• The Gantt view gives a simplistic view of the project timeline
• Dashboards are only available at project level, so you won’t be able to create a task management dashboard for individual teams
• Customization is available, but it tends to improve the visuals of the board rather than the structure of your work

We think Wrike is easier to use than Asana, has more features to aid collaboration, and offers more of the visibility that teams need. 

Find out more: Wrike vs. Asana

3. Basecamp

Basecamp was built by a web design agency struggling to find a tool to meet its needs. It’s widely used by smaller businesses for the scheduling, messaging, and monitoring jobs associated with good task management. 

• Shared workspaces and file storage for remote teams, which centralizes task management to an extent
• To-do lists to break complex projects into smaller tasks 
• Flat fee pricing model can offer good value for larger teams 
• All integrations have been developed by third parties, so we can’t vouch for their reliability 
• No inbuilt templates for projects or recurring tasks
• Basecamp can’t cover all the jobs teams complete (for example, there are no features for requests and approvals), so teams may have to juggle tools to take their projects from ideation to approval

In comparison to Basecamp, Wrike can take you to the top. 

Find out more: Wrike vs. Basecamp

ClickUp is a flexible task management tool that helps teams manage their tasks and streamline team collaboration. Like other tools on this list, it includes multiple views, integrations, and file management features ; it can also suit both developers and creative teams. 

• Easy to use and set up 
• Wide functionality with a long list of features 
• Mind map feature differentiates ClickUp from other task management tools on this list

Cons: 

• There can be bugs and issues with stability at scale, and some features can be inconsistent 
• No phone support option from the customer service team 

Wrike is better rated for professional service automation, performance, and reliability than ClickUp. 

Find out more: Wrike vs. ClickUp

Hive classifies itself as a “project management platform for hybrid work.” 

Like Wrike, it combines task management and communication features and includes templates that help reduce a team’s workload. Hive takes a “by users for users” approach to designing the platform, aiming at building a tool that connects all aspects of work. 

• Multiple communication features alongside task management tools
• Over 1,000 integrations via platforms like Zapier
• Like Wrike, includes a built-in time tracking tool to use as part of task and timeline management
• Lacks folders, spaces, and portfolio-level reporting, which is not ideal for managing tasks for larger teams
• Broad permissions, which might run counter to a business’ security concerns 

We’ve compared use cases for Wrike and Hive in detail. 

Find out more: Wrike vs. Hive

Like Trello, Jira is part of Atlassian. It’s popular with development teams and fans of Agile project management who regularly tackle their work in sprints. The platform includes customizable workflows and can track task progress as your project goes on. Its free trial period is only seven days, but the free plan includes up to 10 users. 

• Used by an active community of supporters and developers 
• Set up for bug and issue tracking, which is great for IT and engineering teams
• Customizable workflows and progress tracking
• Can be time consuming to set up
• Rated much lower for reliability and usability than Wrike

Wrike’s work management works for creative teams, marketing, professional services, and developers, too. 

Find out more: Wrike vs. Jira

7. Monday.com

Monday.com is a cloud-based collaboration and task management tool designed for remote teams. Monday includes customizable dashboards and other task management features for projects, but these generally only work on the project level, making it much harder to customize the setup for individual teams. 

• Familiar to teams that use spreadsheets, so the learning curve is manageable
• Includes automations to speed up task completion, like reminders 
• Customer support isn’t that strong – the only phone support available is for billing issues 
• No equivalent of Wrike’s cross-tagging, which makes it harder to track tasks across multiple projects 

Be one of the 2.4 million people who choose Wrike over Monday.com. 

Find out more: Wrike vs. Monday.com

8. Smartsheet

Smartsheet is another task management tool that looks similar to an Excel spreadsheet, but with more room to grow. This was one of the first tools to combine this familiarity with the added functionality of a work management tool. It now boasts a user-friendly visual layout and additional project management features. 

• Automations for your workflows, including templates and blueprints
• Includes team, project, or executive dashboards
• Reporting features create documents, graphs, images, and text boxes, making them easy to interpret 
• Larger accounts with more data and records can face issues with the app’s performance
• Spreadsheet format might not be ideal for larger teams

With Wrike, you can visualize your project as more than lines and cells. 

Find out more: Wrike vs. Smartsheet

9. Zoho Projects

Zoho Projects is a project management tool with planning, tracking, and reporting features, as well as communications and reminder tools. It’s part of Zoho One, a software suite of work applications used worldwide. If you already use Zoho’s other tools, Zoho Projects integrates seamlessly. 

• Includes Gantt charts that can be shared with teams or stakeholders (alongside multiple work views)
• Built-in timesheet feature
• Like the other tools on this list, Zoho includes a range of collaboration and communications tools
• Fewer pricing options than Wrike, and Wrike’s comparable plans offer more for the user
• Limited, less customizable reporting features make it more difficult to identify key metrics and resolve risks

Wrike is the best Zoho Projects alternative on the market. 

Find out more: Wrike vs. Zoho Projects

Wrike: Unbeatable task tracking, and so much more

When the creative team at Umpqua Bank needed to enhance visibility, track their deadlines, and consolidate their communications, they turned to Wrike. Jason Resch, the VP of Creative Services, said: 

“When we’re looking at 150 jobs a month, and trying to imagine how we’re going to accomplish getting all those jobs done, and how to organize them all – I can’t imagine how we would do it without a solution like Wrike.”

There’s a wide range of task tracking and project management software on the market right now. Whether you need to get on top of your tasks as a small business owner or bring international teams together, there’s a solution out there for you.  

But of all the options, Wrike offers the best task management software as part of our full-service work management platform. You’ll deliver your best work more easily, more collaboratively, and more efficiently than you could do with another solution, and Wrike will scale up with you as you grow.  

Find out what Wrike can do for your team when you book a demo today . 

Elaine McDonagh

As Senior Manager of Self Service at Wrike, Elaine leads a global team in optimizing self-service resources. With a background in community management, she’s passionate about empowering customers to do the best work of their lives.

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20 best task management software

Task management software is more than a digital base for your to-do lists. It’s a collaborative space where your teams can come together and understand their role in shared workloads.

This guide walks through the features you should look for in team task management software and 20 vendor examples to kickstart your research for the perfect tool.

What is team task management?

Task management is the systematic process of planning, organizing, assigning, tracking, and completing tasks to meet your business objectives. Each task is a single unit of work that individual team members are responsible for completing. Managing these overall tasks involves coordinating team members’ efforts, setting priorities, and monitoring task progress to ensure efficient collaboration, streamlined workflows, and successful project outcomes.

Why do teams need task management software?

The right task management software will move your team away from endless email chains and focus on the necessary tasks to keep your work and projects flowing. From here, it’s easy for teams to work together efficiently and identify potential issues such as bottlenecks or imbalanced workloads.

What features should task management software have?

When researching team task management software, you’ll notice that platforms have a wide range of features, and some will share common functionality. Before you invest, check your preferred tool is equipped with the following:

• Multiple views : Visualize your tasks using common views like Calendar, Kanban, List, or countless alternatives. For example, monday work management offers 15+ options, including Gantt Charts, which visually display task milestones and dependencies between items for a clear overview of your work.
• Intuitive interface : Ensure your team easily adapts to any new task management tool.
• Range of integrations : Connect your task management software with multiple other tools in your tech stack to prevent tool-hopping.
• Custom automations : Simplify repetitive workflows by setting up automations that run in the background. For example, an automation could email the entire team when someone completes their task.
• Ability to set subtasks and dependencies : Break tasks down into smaller chunks called subtasks and specify the order they must occur by making some tasks dependent on the next. For example, editing a blog post would depend on someone writing the first draft.

Now you know the features and functionality you’re looking for in a quality task management software, here are twenty solutions to compare when researching the right platform for your team.

1. monday work management

Best for: Any size of team that wants to reach shared goals faster and at scale.

monday work management is a feature-rich work management platform built on top of the monday.com Work OS.

Companies use our platform to plan and organize any type of workflow or project, with task management being a key collaboration feature. monday work management offers the following features:

• 15+ board views, including the Workload View delivering visibility into team member capacity. This visibility is essential for task assignment as project leads and managers have clarity about what each team member is available to work on.
• Customizable dashboards using 10+ drag-and-drop widgets to display high-level project data. You can see to-do lists, team goals, and task reports at-a-glance and in real time.
• Automations to eliminate repetitive tasks from your workflow, like updating team members with email or Slack notifications when each task is complete. This enables peers to review the work, or move on with their task at the next stage of the project.
• Recurring tasks  are another automation you can set up. For example, schedule regular team meetings to keep on top of your projects, or set up recurring requests for weekly project reports.
• Integrations with the tools you already know and love, so you can run powerful projects without switching tabs. For example, you might integrate monday work management with Google Drive to attach docs to your tasks or Slack to update a team channel following completion.
• Time tracking to ensure your team spends its time efficiently. Use the data to accurately forecast how long your team might need to allocate to specific tasks, or to bill clients accordingly.

monday work management pricing

monday work management offers five different price plans:

• Free: $0 for up to 2 users: 20+ column types, 200+ templates, iOS & Android apps, whiteboard collaboration, shareable forms, and more
• Basic : $27/month/3 users with annual billing: Unlimited users, 5GB storage, unlimited boards/docs, custom fields, unlimited free viewers, and more
• Standard : $36/month/3 users with annual billing: Unlimited users, 20GB storage, 6-month activity log, integrations, guest access, and more
• Pro : $57/month/3 users with annual billing: Unlimited users, 100GB storage, 1-year activity log, time tracking, workload management, and more
• Enterprise: Custom pricing, 5-year activity log, up to 50 boards, dedicated customer success manager, enhanced admin controls, and analytics

More details on monday.com pricing here

Best for: Teams seeking simple task and project management with clear communication capabilities.

Asana is a task management software offering a simple interface for tracking your team projects’ various sections, tasks, and subtasks.

Key features

• Customizable views , such as the Timeline view to gain visibility into upcoming deadlines or the Workload view to understand team member capacity.
• Task celebrations which occur when you check the task completion box.
• Integrations with 200+ tools in your tech stack, allowing you to automate tasks between them. For example, you might create a new Google Drive folder for each new task you add in Asana.
• Weekly focus mode , which allows you to capture your top priorities for the week ahead.

Asana pricing

• Free : Up to 15 users
• Premium : Starting at $10.99/user/mo
• Business : Starting at $24.99/user/mo
• Enterprise : Custom pricing, includes Business plan features, custom branding, data export, and 24/7 support

Related: Asana alternatives , Asana pricing , Asana work management

Best for : Cross-functional teams aiming to streamline workflows and communication.

Wrike is a project management software you can use to assign tasks to team members, upload files, set deadlines, and track progress. One of Wrike’s strengths is supporting cross-collaborative teams from a central platform.

• Multiple dashboard views to gain insights into task statuses.
• Real-time collaboration , including commenting and file sharing from a central location.
• Customizable pre-built templates designed for marketing, IT & engineering teams, etc.

Wrike pricing

• Free : Suitable for teams up to five people
• Team : From $9.80 per user/mo for teams of 2-25 people
• Business : From $24.80 per user/mo for teams up to 200 people
• Enterprise : Custom pricing is available for companies who require features like user audit reports and custom access roles.
• Pinnacle : Additional enterprise features include advanced reporting, budgeting, and billable hours tools.

Related: Wrike pricing

Best for : Agile software development teams focused on issue tracking and project planning.

Jira is an Atlassian product created for software developers who follow Agile project management principles.

• Interactive timelines , including mapping work items, task dependencies, and new releases.
• Reports and insights tied to your tasks and overall projects to understand metrics like deployment frequency and cycle time.
• Autonomy preferences allow you to decide whether your projects are company or team-managed.

Jira pricing

• Free : For up to 10 users
• Standard : From $7.75 per user/mo
• Premium : From $15.25 per user/mo
• Enterprise : Custom pricing for unlimited sites, central security controls, user subscriptions, 24/7 Enterprise support.

Related: Jira pricing, Jira work management

Best for: Visual thinkers and small teams managing tasks with a simple, card-based interface.

Trello uses a Kanban-style methodology for task management which will appeal to teams who like to visualize all the projects they have on the go and the specific tasks they need to complete.

• Boards, lists, and cards , where boards represent projects, lists are each project stage, and cards are for individual tasks. Users move cards between lists once they’ve completed them to indicate they’re ready for the next project stage
• Multi-device compatibility , including availability on your browser and mobile devices, even when you’re offline
• Collaboration , including commenting or tagging teammates on specific cards and adding relevant attachments

Trello pricing

• Free : For up to 10 boards
• Standard : Starting at $5/user/mo
• Premium : Starting at $10/user/mo
• Enterprise : Starting at $17.50/user/mo for larger organizations requiring advanced security and controls.

Related: Trello pricing , Trello vs. monday.com

6. Basecamp

Best for: Startups and small teams looking to centralize project communication and tasks.

Basecamp offers a way to set up a single page to house everything you need for each project.

• Project scheduling tool which displays your deadlines, milestones, dated to-dos, and relevant events.
• Campfire conversations which act as Basecamp’s in-built group chat tool.
• Doors that are integrations to external tools like Slack, Airtable, Google Drive, Miro, etc.

Basecamp pricing

• Basecamp : $15 per user/month
• Basecamp Pro Unlimited : Starting from $299/month for unlimited users

Related: Basecamp alternatives

7. Evernote Teams

Best for: Creative teams requiring note-taking and information sharing in a digital workspace.

Evernote Teams is a collaborative workspace for note-taking, brainstorming, or hosting a company wiki. 

• Real-time collaboration , including the ability to edit notes simultaneously. 
• Task assignments , with functionality such as delegations and reminders. 
• Searchable document repository to find the right note based on its title, keywords, content type, or dates. 

Evernote Teams pricing

• Professional : From $17.99 per user/mo

Teams : From $20.83 per user/mo

8. Airtable

Best for: Data-driven teams wanting a flexible database and project management solution.

Airtable is a no-code database platform designed to help teams manage projects and store data.

• Spreadsheet view with a drag-and-drop function to manipulate your data layout.
• Multiple views, including Kanban, Gantt, List, and Calendar.
• Rich media support , including the ability to attach videos, images, and audio files to your tasks.

Airtable pricing

• Free : Designed for individuals or small teams
• Plus : Starting at $10/seat/mo
• Pro : Starting at $20/seat/mo
• Enterprise : Custom pricing for larger teams requiring features like unlimited workspaces, extensions, and Salesforce & Jira on-prem sync integrations.

Related: Airtable pricing , Airtable vs. monday.com

9. Smartsheet

Best for : Teams involved in business operations requiring access to dynamic spreadsheet capabilities.

Smartsheet is a spreadsheet-like project management platform designed to help teams manage work, automate repetitive tasks, and collaborate on documents.

• Multiple data views , including Grid, Chart, Gantt, and Calendar.
• Pre-built templates for tasks like planning and budget goals which you can customize to fit your requirements.
• Customizable forms to collect insights and data from internal or stakeholders.

Smartsheet pricing

There are four Smartsheet pricing options:

• Free : Suitable for individuals
• Pro : Starting at $7/user/mo
• Business : Starting at $25/user/mo
• Enterprise : Custom pricing is available for large teams, with access to Smartsheet Advance offerings.

Related: Smartsheet project management

10. HubSpot

Best for : Sales and marketing teams that need to track leads and manage customer relationships.

HubSpot isn’t a traditional task management software. However, it does offer the ability to add tasks within the CRM platform.

• To-do list prioritization for scheduling tasks related to your customer base
• Task dashboards which act as a base for your tasks, contact details, and meetings
• Embedded reporting , including past task tracking of closed deals, calls made, and activities completed

HubSpot pricing

• Free : $0 for marketing, sales, service, CMS, and operations tools
• Starter : From $30 per month
• Professional : From $1,600 per month
• Enterprise : From $5,000 per month

11. Todoist

Best for: Small teams focused on a holistic approach to collaborative task management.

Todoist is a simple task management app that enables teams to manage tasks, projects, and collaboration in one place.

• Task assignments including the ability to create projects, add tasks, set due dates, and assign responsibility.
• Messaging functionality which allows team members to share files, discuss details and provide updates.
• Task filtering so users can see each other’s activity streams or upcoming due dates.

Todoist pricing

• Starter Plan: For up to 5 active projects.
• Business Plan : From $6 per member/mo

12. MeisterTask

Best for : Creative teams seeking intuitive project planning and visual workflows.

MeisterTask is another Kanban-style task management tool that gives teams a clear overview of their to-do lists.

• Agendas which are private boards visible only to individual team members
• Task watchers to keep relevant people in the loop about specific tasks
• Task relationships allow you to tag whether tasks are related or duplicates

MeisterTask pricing

• Basic : For up to three projects
• Pro : $8.25 per user/mo
• Business : $20.75 per user/mo
• Enterprise : Custom pricing is available for a dedicated account manager, personalized onboarding assistance, and SAML single sign-on.

Best for : Teams requiring knowledge-sharing and project management using a single platform.

Notion is an all-in-one workspace that uses custom blocks, including text, images, or tables, to store your notes, documents, and project tasks.

• Task views allow you to filter by calendars, task lists, Gantt Charts, tables, and more
• Template library with access to 5,000 customizable templates to suit your project tasks.
• Integrations with tools like Loom or Slack so you can attach video messages or conversations to your tasks.

Notion pricing

• Free : Small teams can try a limited block trial.
• Plus : Starting from $8/user/mo
• Business : Starting from $15/user/mo
• Enterprise : Custom pricing with advanced security features, among other benefits.

14. MS Project

Best for : Large enterprises managing complex projects with advanced scheduling.

Microsoft Project is a platform that allows you to manage large-scale projects from a central location.

• Coauthoring tools which allow multiple stakeholders to update task lists and project schedules simultaneously.
• Interactive roadmaps you can build to increase visibility across your organization.
• Timesheet submissions for capturing time spent on tasks.

MS Project pricing

MS Project is available as part of the following cloud-based packages:

• Project Plan 1: $10 per user/mo
• Project Plan 3 : $30 per user/mo
• Project Plan 5: $55 per user/mo

15. Microsoft OneNote

Best for: Teams on a budget requiring collaborative note-taking and information organization.

Microsoft OneNote uses Notebooks as the highest level of organization within the platform, which includes sections and pages to store your notes and tasks.

• Built-in OneNote templates for mapping out project lists
• Task prioritization by adding High, Medium, or Low project tags
• Handwriting compatibility using Surface or Surface Slim Pen 2 devices allows you to digitize your handwritten meeting notes and transform them into tasks

Microsoft OneNote pricing

OneNote is available with a Microsoft 365 subscription, which starts from $6 user/mo for a Business Basic package.

16. Adobe Workfront

Best for : Creative teams that need to manage projects, approvals, and digital assets.

Adobe Workfront is a cloud-based collaboration and project management solution that enables teams to track progress, tasks, resources, and budgets in one place.

• Automated handoffs to simplify reviews and approval of work tasks.
• Real-time dashboards that enable you to gain visibility of your work and address any bottlenecks.
• Scenario planning tools to anticipate how incoming tasks will impact your team.

Adobe Workfront pricing

Adobe Workfront offers Select, Ultimate, Prime, and Custom pricing plans, but you must contact the vendor for an accurate quote.

Best for : Visual collaboration, brainstorming, and diagramming among remote teams.

Miro is a visual task management tool you can use as a digitized version of a whiteboard and sticky notes.

• 2,000 Miro and community templates offering frameworks like mind maps and service blueprints.
• Integrations with 130+ apps in your existing workflow, including Jira, Zoom, and Google Docs.
• Flowchart maker to plot out the essential tasks in your project processes.

Miro pricing

• Free : For unlimited team members.
• Starter : From $8 per member/mo
• Enterprise Plan : Custom pricing for SCIM license management, enhanced security with 2FA, domain control, etc.

Best for: Teams looking for integrated project management and communication.

Hive is a productivity software that enables teams to manage upcoming tasks and collaborate on wider projects.

• Six project layouts , including database and summary views
• Meeting note task assignment enabling you to take action following team discussions
• External user task assignment if you need to work with guest users like freelancers, clients, or third-party business partners

Hive pricing

• Teams : From $12 per user/mo
• Enterprise : Custom pricing available for enhanced security and permissions, custom analytics, etc.

19. SmartTask

Best for : Businesses seeking an all-in-one platform for task management and CRM.

SmartTask is a work management platform with tools to organize recurring or one-off tasks.

• Task estimates for individual tasks if you need to budget or allocate resources.
• Video meetings which you can trigger directly from tasks.
• Automatic tasks are generated by sending your email communications directly to SmartTask.

SmartTask pricing

• Free : For unlimited users
• Premium : From $7.98 per user/mo
• Business : From $10.98 per user/mo
• Enterprise : Custom pricing available, including white labeling, SSO, Enterprise API, etc.

Best for : Teams requiring dynamic spreadsheets and project management capabilities.

Any.do is a simple task management platform accessible from various desktop and mobile devices, including smartwatches.

• Automated WhatsApp notifcations for deadline reminders.
• Smart calendar view that displays all upcoming tasks in one place.
• Task color-coding to categorize your work.

Any.do pricing

• Personal : For individual users
• Premium : From $3 per month
• Teams : From $5 per user/mo

monday work management: the perfect team task management software

There are all kinds of task management apps, tools, and software at our fingertips to make us more productive than ever before. monday work management stands out from the rest by making team task management easier, while also being adaptable for all functions related to executing tasks, projects, and processes more efficiently. Here’s how it excels:

• You can set up your task management views including Kanban, calendar, Gantt chart, and task list options.

• You can set rules for dynamic assignments, notifications upon task completion, and a lot more.

• You can integrate with 72+ favorite tools to make a seamless workflow.

• You can streamline communication with one place for comments, updates, and file sharing.
• When you use monday work management as a project management software , you can get a ton of insights into the success and profitability of your project tasks with dedicated and customizable dashboards.
• You can build custom workflows with no-code building blocks and choose from over 200 automation recipe options that make your team task planning so much more efficient.

Since monday work management  is built on a Work OS , it’s an all-in-one platform for everything your business needs, and can grow and scale along with it. You can use monday.com as a CRM for the sales team, create processes and workflows for marketing content, onboard new employees, and manage IT requests.

What is task management software used for?

Task management software is used to organize teams' workflows and projects by assigning tasks and tracking progress. It enables teams to collaborate more efficiently, reduce their reliance on email, and focus instead on progress tracking and delivery.

What are the benefits of team task management?

Teams who use task management software will enjoy the following benefits:

1. Increased clarity & visibility: Team task management is all about accountability. Each team member should know who is working on what, the requirements, and the time frame for the task. When mapped out for everyone involved, managing time, prioritizing tasks, and reassigning work becomes easier.

2. Reduced stress: Task management can prevent a lot of frustration because it relieves your team of questions like “Who is the owner of that task?” or “How can I prioritize my other work in accordance with this project?”

3. More data points for accurate project reporting: Task management isn’t just crucial for project planning and execution—it also comes in handy with post-project analysis. For example, if you’re managing cross-company content requests, you can track details like task completion date and department to get a big picture of demand over time.

4. Boosted productivity: 82% of people rely on a list or an email inbox as their means of task management. Surely there is a better way? Task management helps you accurately take stock of your tasks and assign priorities and deadlines. You can spend more time doing what matters most instead of searching for what to do next.

What is the simplest way of managing tasks?

Here are some classic steps for team task management, no matter what tool you decide to use:

1. Make a list of your team’s required tasks: Add additional details, such as which are recurring vs. one-off. Use a start and end date as your boundaries. 2. Add task deadlines and timeframes: This is critical information before you assign tasks to your team. Be sure to leave enough time for execution and feedback. 3. Assign task priorities: Different priority levels, such as low, medium, and high, provide a more granular view of what's important for your team. They can also help you refine due dates. 4. Note other relevant task information: You might include task dependencies, important files, or related client information. 5. Assign each task to a team member: Review each team member’s workload to ensure no one has too much on their plate. 6. Track your team’s progress: Check in with your team regularly to see if you need to make any adjustments.

monday work management can help you manage and automate many of these steps.

What are the 4 types of tasks?

To determine which tasks are a priority, some teams use the Eisenhower Matrix, which divides tasks into those that are:

1. Urgent and important, for example, if a deadline for a critical project is due today 2. Not urgent but important, for example, arranging a long-term planning and strategy development session 3. Urgent but not important, for example, attending a team social meeting in your calendar 4. Not urgent and not important, for example, browsing your social media feed.

10 Task Management Software Tools To Keep Your Team On Track (Free & Paid)

Managing a project is about identifying the tasks that need to be done. But, that’s just the first step. To deliver a project, you’ll need to get project tasks done. A team task management software simplifies this by helping you and your team identify, organize, and get tasks done.

When it comes to choosing a task management app , you are spoiled for choice. To reduce this overwhelm, we have created this resource to help you pick the right tool for task management.

In this article you’ll learn:

What is task management?

• Differences between task management and to-do lists

Why do you need team task management software?

• How to choose a team task management software?
• The best 10 task management software tools

If you want to directly skip to the tools, here’s the list of the top online task management solutions. Click on the name of the tool to learn more about it.

Task management is an essential part of project management. It enables you to break down the project into small, achievable tasks and measure their progress throughout their lifecycle.

Task management helps teams reduce the overwhelm, boost productivity, and reward small wins on the completion of key milestones.

Task management consists of three primary activities:

• Tracking Project Tasks: You keep a tab on task completion. You can use kanban boards or set up customized project workflows to track the task progress.
• Delegating Tasks: You assign tasks to individuals or a team(s). Task delegation allows managers to increase efficiency and improve collaboration.
• Assigning Task Deadlines: Depending on the project timeline , task complexity, and estimated time required, you assign a deadline to each task. If necessary, you can also set up reminders to notify the team of the upcoming deadline.

Task management vs to-do lists

The confusion between task management and to-do lists perhaps stems from the similarity between checking-off a task off the list after its completion. But task management is quite comprehensive compared to a to-do list.

To-do lists are the simplest form of task management. You enlist the tasks, errands to run, or anything you’d like to complete during the given day, and that’s it. You might rearrange the items, but they don’t go any granular than this.

Task management, on the other hand, is concerned with other intricacies of project management. Some of the complexities in task management include:

• Deadlines: Assigning a delivery deadline allows individuals or teams to prioritize their work.
• Resource Availability: By viewing resource allocation and workload distribution you can optimize task delegation.
• Task Dependencies: By visualizing task dependencies, you can prioritize the tasks that would speed up project completion.

A task management system simplifies your team’s task workflow.

Here are five reasons a team task management software can be of immense help for managing projects:

1. Capture, organize and prioritize project activities

Task management software helps you keep a record of the identified tasks. In addition, it helps you organize project tasks according to project milestones , and schedule them based on priority. Depending on task dependencies, you can then plan out a project timeline.

2. Plan work and team schedules

Based on the project timeline , you can use a task planning app to plan and schedule your work.

Identifying team members and assigning tasks helps you distribute work. The team schedule visualizes individual tasks and workloads, which allows you to view who is overworked and who can cram in one more task.

3. Create a project information hub

A task management application provides a platform to store all project-related information in one place. While creating new tasks, team members can include additional information (external links, resources) and attach files under each task.

Users can also create a project wiki to centralize essential documentation and information required for the project.

4. Track project progress

Most task tracking apps come with multiple views to visualize project progress . Two of the most common views include the kanban board and the Gantt chart/timeline view.

The kanban board consists of a workflow to visualize task progress. Users can move tasks across different boards as they are working on them.

The Gantt chart shows the project/task schedule over a timeline. You can view each task’s start and end date, duration, current progress, dependencies, etc. in an instance.

On the task level, team members can collaborate with the team, discuss potential issues, and get stakeholder approval.

5. Meet deadlines

A milestone is achieved when all the pre-agreed tasks are completed by a given deadline. That’s why team members need clear visual cues about upcoming milestones and deadlines. Task management software tools help the team get an overview of the progress made towards a milestone.

How to choose a perfect task management software?

Before we look at the 10 best task managers, let’s understand how to pick a solution that will work for you. The following points can help you evaluate task management alternatives:

1. Infrastructure & availability

Security and workflows dictate the infrastructure you’ll need for a project task manager. In addition, the infrastructure you choose will also decide when and how the task management system is available.

• For personal task management , daily task management software will work just fine. It doesn’t have to be fancy-schmancy. As long as you can check off the to-do list at the end of the day, it’s served its purpose.
• If you are an in-house team , you can use on-premise software that works on the company intranet. The shortcoming of this infrastructure is that you can’t access the application outside company premises via the internet.
• On the other hand, with a cloud-based task manager , you can access the software via a smartphone or a computer as long as you have a working internet connection.

2. User interface and user experience (UI/UX)

A task organizer is always a means to an end. In other words, you don’t want your team to spend more time updating tasks progress than actually doing them.

Complex task management solutions often slow teams down. That’s because you have to spend time onboarding your team, teaching them about the software, and making sure they use it the right way.

And, sometimes team abandon using a tool, simply because it’s too complex to use.

3. Key features

Task details: The task planning app should allow you to add sufficient information about what needs to be done. That way, the team members responsible for doing the task have everything they need to complete the task.

This includes file attachments, rich text task description, task deadlines, etc.

Customizable task workflows: Each team works in a different way.

A design team has to brainstorm, ideate, create and get a creative approved before it goes live. On the other hand, a software team may take an entirely different approach.

The task planning tool should be flexible to work with your workflow. Or, you’ll have to spend even more time adapting to the tool’s workflow.

Task collaboration platform: Often team members need to work together on tasks. A task manager needs to have the ability to:

• Assign tasks to multiple team members.
• Share task notes and comments to discuss details and manage approvals.
• Attach files that may be needed to complete the task.
• Keep stakeholders updated with the project progress.

Task schedule overview: It’s immensely helpful if the task manager offers a timeline view. This way, you can track tasks, understand task dependencies and bottlenecks, phase completion in a glimpse. You will also be able to visualize resource allocation.

4. Integrations

The task management platform should compensate for the missing features via third-party integrations. The most common integrations include time tracking , calendar, billing, scheduling, and communication apps.

Money is a big factor when it comes to choosing a task management app. That’s because most tools charge a monthly fee per user. So, you’ll need a budget for all the team members you plan to onboard.

Top 10 online task management software tools

Now that we know what to look for in a project and task management tools and how to choose one, let’s look at the top ten task management platforms for teams.

1. Toggl Plan

Toggl Plan is one of the simplest project and team task management tool for many reasons. While it comes with everything you need to manage tasks, there’s practically no learning curve involved.

Plan tasks on a timeline

Planning tasks is super-easy with Toggl Plan. To get started, just add tasks to the project’s timeline. Then, schedule tasks based on deadlines and resource availability.

The timeline gives a clear overview of what’s being done and what needs to be done.

Create custom workflows with boards

While you can manage tasks directly from the timeline, Toggl Plan also comes with a boards view. You can customize the board based on your workflow.

And, your team members can simply drag and drop tasks from to-do to done.

Keep everything you need in one place

With Toggl Plan, you can keep all your project information in one place.

You can add all the task details in one place with a rich text task description, task checklist, and file attachments. Task assignment is easy and you can make multiple team members responsible for a task.

Also, tasks can be assigned to multiple team members. Team members can then discuss and collaborate on the task by adding comments.

Recurring Tasks & Time-Tracking

With Toggl Plan, you can also plan and manage repetitive tasks. Recurring tasks can repeat daily, weekly, monthly, or every year.

In addition, you can improve your team’s productivity by integrating with Toggl Track for time-tracking.

• Toggl Plan is free for solo users and includes unlimited tasks and projects.
• The team plans starts at $8 per user, per month, paid annually. You also get additional features like the annual view, custom colors, and multi-assign tasks.

Trello is a kanban-based project and task management tool. Known for its simplicity, Trello is to manage individual goals as well as team projects.

• Visual task management with kanban boards.
• Users can add subtasks, due date, attach files, include task description, leave comments, and assign it to multiple users.
• Create customized workflows to suit your project requirements .
• Automate task management through rule-based triggers, calendar, and due date commands.
• Doesn’t offer the Gantt chart or timeline view.
• Users can’t visualize task dependencies.
• The absence of timeline and calendar views restricts its utility for complex tasks.
• The free plan lets you create ten boards and is useful for individuals or small teams. 
• The paid plans start at $12.50 per user, per month that offer unlimited team boards, powerful automation features, and better support.

3. Basecamp

The first thing you’ll notice with Basecamp is that its interface is different compared to contemporary task management apps. It segregates the message board, to-do list, chat, and files into different modules under each project or team.

• Create task lists in the to-dos section. You can assign tasks, add notes, attach files, set due dates, and leave comments.
• Visualize project progress using Hill Charts. It’s a native Basecamp feature that provides a macro perspective of the project.
• Centralize project files at a single location.
• Doesn’t offer kanban board and timeline views.
• Very rigid when it comes to customizing options.
• The lack of phases and milestones makes it challenging to track project progress.
• Expensive for smaller teams.
• Doesn’t offer a free plan.
• After the 30-day free trial, you are charged a $99 per month flat.

Todoist is a simple yet powerful task management tool. The tool brings together the best of a simple to-do list and the complexities of a task management app.

• Create a task list and order it by task priorities.
• Categorize tasks by tags, projects, or due dates. Prioritize important tasks by projects, labels, or filters.
• Automate recurring task creation based on their frequency.
• Use ready-to-use templates to set up a list of tasks.
• Comprehensive third-party integrations.
• Although the app is easy-to-use, setting up projects can be complex in the beginning.
• Essential features like file uploads, comments, and calendar sync are offered under premium plans.
• Not a comprehensive solution to manage complex projects or tasks.
• The absence of the timeline view makes it difficult to track project progress.
• The free plan accommodates 80 projects with five users per project. Useful for individual projects.
• For reminders, activity logs shared team inbox, and user roles, subscribe to their business plan starting at $5 per user, per month.

Tasklog is a nifty work management software for freelancers. It comes with all the essential features to help freelancers boost their productivity and manage tasks and time effectively.

• Built-in time tracker, timesheets , and Pomodoro timer.
• Create and manage tasks and projects. Assign labels. Create reusable templates.
• Set up an hourly rate. Track your time and earnings per project to identify crucial clients.
• Use the dashboard to analyze productivity, time per project or client, profitable projects, and clients.
• Not a powerful for teams or complex projects.
• Lack of third-party integrations.
• Doesn’t offer kanban board or timeline views.
• The app offers a free 7-day trial. The individual plan costs $5 per month.
• The basic plan for teams starts at $50 per month for 50 users.

6. MeisterTask

MeisterTask is an intuitive project task management system for individuals and teams. The tool is primarily kanban-based, which makes it easy to track tasks.

• Import your data directly from Trello and Asana.
• Visualize task dependencies to identify bottlenecks. Users receive notifications when these bottlenecks are resolved.
• Set up recurring tasks.
• Add custom fields depending on the nature of the project.
• Provides built-in time tracker.
• Not suitable for traditional or complex project management.
• Doesn’t offer timeline and calendar views.
• Users have faced difficulties with setting up customized workflows.
• The free plan allows you to add three projects with limited integration capabilities.
• The pro plan starts at $4.19 per month, billed annually.

7. Sendtask

Sendtask is an under-development task management tool known for its flexibility. The biggest advantage while collaborating is that the collaborators don’t need a Sendtask account to work on the project.

• Set up tasks and subtasks, assign tasks, add followers, upload files, set due dates, and auto-reminders.
• Create recurring tasks.
• Useful for individuals and smaller teams.
• Doesn’t have a kanban board and timeline views.
• You can’t assign tasks to multiple people.
• Limited integrations.
• Sendtask is still in beta and free to use.

Notion is a workspace suite that offers some features for project and task management. It is useful to set up a content repository, manage tasks and projects, and works as a powerful note-taking application.

• Manage tasks using document boards, calendars, lists, and tables.
• Set up a wiki to store project documentation.
• Create customized workflows.
• Offers a truly rich-text editor that lets you embed 50+ apps inside Notion pages.
• Notion’s expansive feature set itself can make the app clunky to use.
• Lacks intuitiveness that comes due to the comprehensiveness of the product.
• Doesn’t offer timeline views and other task management features offered by traditional task management apps.
• The free plan is useful for solo users.
• The team plan starts at $8 per user, per month and offers better collaboration options.

Nifty is a team collaboration software that also offers a team task manager. The app’s UI is similar to that of Basecamp. You can customize the modules to suit your project requirements.

• Kanban and timeline views provide a better way to track tasks.
• Automate task allocation by assigning a task list to a user. This automatically assigns every new task to the list to the default user.
• Convert task lists into milestones and map out dependencies.
• It relies on Zapier to facilitate some integrations, which can get expensive.
• Comes with a learning curve.
• The interface can get crowded.
• Time tracking and reporting features cost an additional $20 per month for basic plans.
• Nifty offers a 14-day free trial. The basic plan starts at $49 per month that supports ten users.

10. Backlog

Backlog offers project management, bug tracking, and robust task management features. That’s because it’s primarily for software developers.

• Visualize tasks and schedules using kanban boards, burndown charts, and timeline views.
• Integrate with Git and SVN to manage tasks and source code.
• Assign guest roles to freelancers, clients, and vendors for better collaboration.
• Users have reported issues with the task management process.
• The mobile app is not as powerful as its web version.
• Provides fewer integrations considering the product’s scope.
• The free plan allows ten users and one project.
• The basic plan starts at $35 per month for 30 users and five projects and includes 1 GB of storage.

How to pick the right task management tools for your team?

Effective task management determines the success of a project.

Picking a project task management system isn’t always easy. That’s because there are so many parameters and options.

The best way is to weigh the features and cons of each tool and shortlist the ones that fit your budget. And then try out 2-3 solutions. Finally, go for the one that’s intuitive and easy-to-use.

As you’re evaluating, do give Toggl Plan a try.

It comes with all the essential task management features you need. But, critically, there’s absolutely no learning curve. In fact, your team will love using it every day.

Sign up for a free Toggl Plan account .

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Task Tracker: Streamline Your Workflow and Boost Productivity

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Project management principles are fundamental guidelines that provide a framework for managing projects effectively. They serve as a set of best practices and strategies. Essential project management principles include clear objectives and goals, defined roles and responsibilities , effective communication, and continuous improvement . These principles help ensure successful project management. 

To deliver on these principles, many teams employ task tracker tools to monitor and manage the progress of individual tasks within a project. Task trackers play a critical role in project management by providing a structured approach, minimizing risks, and enhancing project collaboration . This helps teams to plan, execute, and deliver projects that meet or exceed stakeholder expectations.

This guide will discuss the role of a task tracker tool in project management, including its key features and benefits, and how to make task tracking more effective.

What is a task tracker?

A task tracker is a tool that helps individuals and teams organize, prioritize, and track the progress of tasks and projects. It plays a significant role in workflow optimization by providing a centralized platform for task management. 

This platform fosters collaboration, ensures deadline adherence, and facilitates continuous improvement . It does so by leveraging the information teams captured within the task tracker to refine processes and enhance efficiency.

Task trackers also improve productivity by providing structure, organization, and visibility into tasks and projects. A task tracker can help reduce duplication of effort, optimize resource allocation, proactively resolve issues, and automate repetitive tasks. Users can set priorities and deadlines with the tool, allowing teams focus on high-impact tasks to achieve goals more effectively.

Additionally, teams can use features to track daily tasks and all related activities – task creation, task prioritization, task assignments, status updates, due dates, and deadlines – to ensure team members are well-informed and aligned with project goals.

Benefits of using a task tracker

A task tracker is a centralized platform to help your team collaborate and complete projects more efficiently. This section explores the benefits of using a task tracker and how it’s essential for creating a robust project plan .

Improved time management

A task tracker can significantly improve time management in several ways. It provides individuals and teams with tools to plan, prioritize, and track their activities efficiently.

Task trackers provide tools for prioritization so your team focuses on high-priority items first. They also help with deadline management, including tracking time and progress and resource allocation. Improving all these areas leads to increased productivity, more efficient workflows , and adherence to project timelines .

Enhanced organization

A task tracker enhances organization by providing a centralized task repository. It offers teams a unified location for managing, tracking, and organizing tasks. You can categorize and tag tasks based on team member, priority, project, or type criteria. This sorts all project data for quick retrieval of information.

More accountability

A task tracker fosters a sense of responsibility among team members. It also encourages teams to complete tasks efficiently. 

A task tracker includes features that ensure team members take ownership of their tasks and contribute to project completion. These features include task assignment, task prioritization, progress monitoring, dependencies, and automated reminders

Features of an effective task tracker

Effective task trackers typically share similar features, streamlining task management, enhancing project collaboration , and improving overall productivity. Here are useful features for task and project management.

User-friendly

Look for a task tracker with a straightforward and intuitive interface. This increases the ease of adoption, reduces errors, and increases productivity. On top of that, team members are more likely to engage with the tool when it is easy to use.

Collaboration tools

Your task tracker should help facilitate communication and collaboration among team members. These tools provide a platform for dialogue, document sharing, feedback, and coordination. This improves teamwork and overall project success. 

Integrates with other tools

Your task tracker should allow seamless integration with existing tools and platforms. This enhances the overall capability of the task tracker. It leverages the strengths of different tools within a unified ecosystem, resulting in a more streamlined workflow.

Customization options

Look for a task tracker that provides flexibility for users to tailor the task tracker to their needs. Customization empowers teams to adapt the tool to their unique requirements. This ensures a flexible and effective solution throughout the project lifecycle.

Reporting and analytics

Your task tracker should include features for tracking and analyzing task-related data. These are essential to help make data-driven decisions, monitor project health, and improve processes. This increases transparency, efficiency, and the project's overall success.

How to make task tracking more effective

Making task tracking more effective involves implementing certain strategies and best practices. These strategies should help you manage tasks more efficiently, meet deadlines, and streamline collaboration.

Best practices include:

• Assessing workflow needs: Look at the project scope to identify specific requirements and challenges in your workflow.
• Selecting the right tool: Choose a task tracking tool that aligns with your team's needs.
• Train team members: Ensure all team members are proficient in using the selected tool.

Task tracking templates from Jira  can help make task tracking more effective. For example, the board view helps teams plan, visualize, and manage work. It does so by keeping track of tasks as visual cards, which allows teams to drag and drop tasks between columns as they move through the workflow.

The task tracking template also enables teams to break down large projects into more manageable components. People sometimes call these components issues. Working with issues helps to capture relevant task information and status updates. This helps teams stay up to date on progress at the task and project levels.

Successfully track tasks with Jira Software

Your old ways of using pen and paper, to-do lists, and spreadsheets won't cut it anymore. You need agility when plans change. Enter task tracking software.

You can streamline task management with a task tracking template from Jira . This template provides your team members with key project management tools that make organizing, tracking, and monitoring work easy.

Better manage your workload and resources and prioritize high-impact tasks to boost productivity. Jira simplifies task management, offering visibility into all tasks for individuals and teams to add accountability and encourage faster delivery of better work. Capture all task activities in Jira issues. Then update them with pertinent data. This lets you have all the information you need when you're ready to move work forward. Get Jira Free

Task tracker: Frequently asked questions

How do you track tasks.

Jira Software supports effective task tracking through its versatile features that align with various project management methodologies. With our efficient task tracking template, teams can organize, prioritize, and monitor their tasks effectively with board, list, and calendar views. Stakeholders can use forms to collect information and work requests. Companies can automate repetitive tasks, reducing manual effort and ensuring consistency.

What are some common challenges in task tracking?

Integration, data privacy, and security are common challenges that can impact the effectiveness and adoption of task tracking tools. Task tracking tools may need to integrate with other software and tools that a team uses. You can overcome this by choosing tools that support integration. Alternatively, you could work with IT teams to customize integrations based on specific organizational needs. 

Storing task-related data may also raise concerns about data privacy and security. You can overcome this challenge by using best practices for security, selecting tools that comply with industry standards and regulations, regularly updating software to address vulnerabilities, and implementing appropriate encryption measures.

How do you choose the right task tracker for your team?

Choosing the right task tracker for your team involves considering various factors to ensure it aligns with your needs and workflows. Consider your approach to project management , your budget, and whether the tool can integrate with your existing tools and software. 

For teams of any size, Jira Software offers a comprehensive and effective task tracking tool with a range of features that you can customize to the needs of each team or project. Plus, with Jira’s powerful automation engine, teams can reduce manual tasks, scale operations, and save time – all leading to a more efficient delivery of a successful project.

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Streamline communication and track progress with a project status report. Get real-time updates on projects, tasks, activities, and more.

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