mit library thesis

MIT Thesis FAQ: Student Frequently Asked Questions

• New Degree Candidates
• Thesis Checklist
• Creating an Accessible Thesis
• Saving Your Thesis as a PDF/A-1
• Student Frequently Asked Questions
• Access and Availability Questions

Preparing my thesis

Starting with February 2022 degrees, students no longer need to pay a thesis fee to MIT Libraries.

Journal publishers usually acquire the copyright to scholarly articles through a publication agreement with the author. Their policies then determine what authors can do with their work. Visit Theses and Article Publishing to see if your publisher's policy is already listed.  If your publisher is not listed or if you have any questions about a listed publisher, contact [email protected]  

Each student is responsible for obtaining any necessary permissions for including previously published materials as part of the thesis. Visit Scholarly Communications for additional information.  If permission is given, published material can be used in its original typeset form as long as the thesis formatting requirements are met.  

Styles of quotations, footnotes, and bibliographic references may be prescribed by your department. If your department does not prescribe a style or specify a style manual, choose one and be consistent.

Listing thesis readers is not a thesis requirement. If you would like to list thesis readers or extra committee members, you can do so on the second page of your thesis like in this example.

Supplemental material that may be submitted with your thesis is the materials that are essential to understanding the research findings of your thesis, but impossible to incorporate or embed into a PDF. Contact [email protected] early in your thesis writing process to determine the best way to include supplemental materials with your thesis.

You may also have other research data and outputs related to your thesis research that are not considered supplemental material and should not be submitted with your thesis. Research materials should be deposited in appropriate research data repositories and cited in your thesis. You may consult the MIT Libraries’ Data Management Services website for guidance or reach out to Data Management Services (DMS)( [email protected] ), who can help answer questions you may have about managing your thesis data and choosing suitable solutions for longer term storage and access.

Students can use this Overleaf Template . Please contact [email protected] with any questions about the template.

There are nuances to accessibility with different thesis formats, and there often isn't one perfect solution. If your thesis is in the form of a graphic novel or comic strip and alt text for images feel cumbersome, you could forgo alt text in favor of an Appendix with transcripts or long descriptions for the story(ies) depicted in graphics. Here are a couple of resources you can view for more information:

"Accessible Comics???" by Abby Kingman, LastCallMedia.

"Alternative Descriptions for Graphic Novels" from the University of Illinois, Accessible IT.

Starting with the June 2023 degree period and as reflected in the MIT Thesis Specifications , all students retain the copyright of their thesis.

For theses prior to 2023, MIT generally holds ownership of the copyright to MIT theses. To request permission to republish contact [email protected]

You may optionally choose to apply a Creative Commons License to your thesis. The Creative Commons License allows you to grant permissions and provide guidance on how your work can be reused by others. If you choose to apply a CC license to your MIT thesis please follow these guidelines .

The copyright year on the thesis title page is the same year your degree is issued. For example, if you are graduating in February 2014 but submit your thesis to the Institute Archives and Special Collections during the fall of 2013, your copyright date will be 2014.

The student is authorized to post electronic versions of the student’s own thesis, in whole or in part, on the internet. If it is an older thesis where the copyright is held by the Institute, students and third parties should contact the [email protected] to obtain permission to reuse thesis content in other publications.

Access to my thesis

The two offices authorized to temporarily restrict access to theses are the Office of Graduate Education (for government restrictions, privacy and security) and Technology Licensing Office (for patent claims).

For information about requesting a temporary publication hold on your thesis from the OGE:  https://oge.mit.edu/gpp/degrees/thesis/restrictions-on-thesis-publication/

Request for temporary holds must be submitted prior to graduation

There is currently no policy on removing theses from public view after degrees are granted. Thesis publication online is considered part of the process of completion of the MIT degree. Each thesis is part of the legal and scholarly record of work completed at MIT, and neither the paper copy nor the electronic copy can be removed from public viewing.

If your thesis is available in DSpace here , you can download the thesis free of charge. Otherwise, a request can be made through the Distinctive Collections Request System here , or contact the Department of Distinctive Collections [email protected]

Holds, errata, and page substitutions

Request for temporary holds must be submitted prior to graduation.

Thesis holds are temporary restrictions on the distribution of theses, which may be granted from the Technology Licensing Office (TLO) or the Office of the Vice Chancellor (OVC). Holds can be authorized by the TLO for MIT-initiated patent applications. The Office of the Vice Chancellor (OVC) can grant holds for student-initiated patents, business pursuits, government restrictions, organization reviews, privacy and security, and scholarly journal and book publication.

For more information on requesting OGE temporary thesis publication holds:   https://oge.mit.edu/gpp/degrees/thesis/restrictions-on-thesis-publication/

Once certified by your thesis supervisor, accepted by the chair, and transferred to the MIT Libraries, all thesis content becomes part of the formal record. Changes, including the excision of content or the correction of significant errors in content, must be approved by the thesis supervisor or department chair and by the Vice Chancellor or their designee, in consultation with the Vice President for Research & Associate Provost.

Both errata and page substitutions require approval. When the purpose is to correct significant errors in content, the student should create an errata sheet using the form and instructions and obtain approval from both thesis supervisor or program chair and the Vice Chancellor or their designee.

If the purpose of change is to excise classified, proprietary, or confidential information, the student should fill out the application form and have the request approved by the thesis supervisor or program chair and the Vice Chancellor or their designee. Students and supervisors should vet thesis content carefully before submission to avoid both scenarios whenever possible.

Types of questions

Preparing your thesis

Access to your thesis

Holds and changes to your thesis

Access and availability

Scanned theses in DSpace@MIT

Quick links

• Thesis Specifications
• Distinctive Collections
• Scholarly Publishing@MIT
• About DSpace@MIT
• Dissertation/Theses

Have questions?

Contact us at [email protected] .

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• Last Updated: Aug 30, 2023 4:55 PM
• URL: https://libguides.mit.edu/mit-thesis-faq

MIT Libraries home

Thesis submission at mit libraries.

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Welcome thesis students.

Theses are submitted electronically . S ignatures on the title page  (digital or manual) are not collected. However, you must complete the required signature form with your advisor and submit to the department with your complete thesis document by the department deadline.

The MIT Libraries have worked with the Institute to develop updates to the Specifications for Thesis Preparation .

Please be well and remember that we are here to support you!

Quick Links

• Thesis sections of Graduate & Undergraduate Handbooks
• B undled Thesis Documents
• MIT Libraries Thesis Specifications
• Thesis Checklist
• Title, Abstract, & Committee page TEMPLATES
• Department Thesis Submission Tool ( Choose "Single Sign On" and login with your MIT email address )
• Faculty Titles from MIT Catalog
• Thesis Pamphlet Instructions (for BSA/BSAD, MArch, SMArchS, SMBT)

MIT Libraries logo MIT Libraries

Theses & copyright

Fair use and your thesis

There are two key questions to consider when determining whether you can reuse a figure, table, image, or other content in your thesis without obtaining permission from the copyright holder:

• Is the figure copyrighted? For the most part the answer to this will be yes (see Copyright Term and the Public Domain in the United States ). Generally, once the content was put in tangible form, and unless it was created prior to 1923 or is a US government publication, it is copyrighted.
• Would your reuse be considered fair use ?

MIT license agreements may allow reuse

You may not need to rely on fair use to use others’ work in your thesis. The MIT Libraries’ has license agreements with Elsevier, Sage, Springer, Taylor & Francis, and Wiley that allow authors to reuse figures without asking permission or paying any fee.

Find more information about using figures and other content from published works.

Obtaining permission for use

If you determine that you should seek permission to reuse someone’s work, here are some places to go:

• In general, MIT owns the copyright in MIT theses. If you want to reuse parts of a student’s (or your own) MIT thesis, contact [email protected] .
• If you want to reuse a portion of a book or article, an efficient place to begin is the Copyright Clearance Center.
• If you are seeking permission to reuse content from formats other than a book or article (e.g. music, plays, images, or film) consult the University of Texas Getting Permission page .

Using your own published articles in your thesis, or publishing articles from it

Journal publishers usually control copyright to scholarly articles. This  theses and article publishing page shows publisher policies related to reuse of previously published articles in theses, and policies on accepting journal submissions on work that first appeared in a thesis.

Specifications for Thesis Preparation

This guide includes information on submission dates, fees, formatting, and copyright.

University of Minnesota

Digital conservancy.

•   University Digital Conservancy Home
• University of Minnesota Twin Cities
• Dissertations and Theses

Dissertations and Theses  [14965]

Dissertations and theses in the University Digital Conservancy comprise the official, approved version of these works. The dissertations and theses in the Digital Conservancy are submitted through the Graduate School in accordance with University standards . Works contributed to the Conservancy serve as a permanent University of Minnesota record of graduate student scholarship. Electronic submission of dissertations to the Digital Conservancy date from 2007. Master's Plan A theses date from 2009.

Online availability of earlier dissertations and theses include a majority of works completed prior to 1923 as well as works made available by individual alumni. Earlier dissertations and theses may be accessed onsite in paper form, or through interlibrary loan, or through the online Digital Dissertations database. Check the University Libraries catalog for holdings information or contact the University of Minnesota Archives for these earlier works. For more information, please see the FAQ on Master's Theses and Dissertations .

Collections

Dissertations [10397], master's theses (plan a and professional engineering design projects) [4575], recently added.

The plant ecology of soil nutrient supply from species to ecosystems 

An Exploration of Loneliness Across the Psychosis Spectrum 

Concurrent detection and introgression of novel loci controlling yield component traits and stem rust resistance from Triticum turanicum into T. aestivum 

Nonthermal Plasma Synthesis of Silicon-Based Materials 

Septin4 Induces Fibrosis After Cardiac Pressure Overload Injury 

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• Cambridge Libraries

Physical & Digital Collections

Theses & dissertations: home, access to theses and dissertations from other institutions and from the university of cambridge.

This guide provides information on searching for theses of Cambridge PhDs and for theses of UK universities and universities abroad. 

For information and guidance on depositing your thesis as a cambridge phd, visit the cambridge office of scholarly communication pages on theses here ., this guide gives essential information on how to obtain theses using the british library's ethos service. .

On the last weekend of October, the British Library became the victim of a major cyber-attack. Essential digital services including the BL catalogue, website and online learning resources went dark, with research services like the EThOS collection of more than 600,000 doctoral theses suddenly unavailable. The BL state that they anticipate restoring more services in the next few weeks, but disruption to certain services is now expected to persist for several months. For the latest news on the attack and information on the restoration of services, please follow the BL blog here:  Knowledge Matters blog  and access the LibGuide page here:  British Library Outage Update - Electronic Legal Deposit - LibGuides at University of Cambridge Subject Libraries

A full list of resources for searching theses online is provided by the Cambridge A-Z, available here .

University of Cambridge theses

Finding a cambridge phd thesis online via the institutional repository.

The University's institutional repository, Apollo , holds full-text digital versions of over 11,000 Cambridge PhD theses and is a rapidly growing collection deposited by Cambridge Ph.D. graduates. Theses in Apollo can be browsed via this link . More information on how to access theses by University of Cambridge students can be found on the access to Cambridge theses webpage.   The requirement for impending PhD graduates to deposit a digital version in order to graduate means the repository will be increasing at a rate of approximately 1,000 per year from this source.   About 200 theses are added annually through requests to make theses Open Access or via requests to digitize a thesis in printed format.

Locating and obtaining a copy of a Cambridge PhD thesis (not yet available via the repository)

Theses can be searched in iDiscover .  Guidance on searching for theses in iDiscover can be found here .   Requests for consultation of printed theses, not available online, should be made at the Manuscripts Reading Room (Email:  [email protected] Telephone: +44 (0)1223 333143).   Further information on the University Library's theses, dissertations and prize essays collections can be consulted at this link .

Researchers can order a copy of an unpublished thesis which was deposited in print form either through the Library’s  Digital Content Unit via the image request form , or, if the thesis has been digitised, it may be available in the Apollo repository. Copies of theses may be provided to researchers in accordance with the  law  and in a manner that is common across UK libraries.  The law allows us to provide whole copies of unpublished theses to individuals as long as they sign a declaration saying that it is for non-commercial research or private study.

How to make your thesis available online through Cambridge's institutional repository

Are you a Cambridge alumni and wish to make your Ph.D. thesis available online? You can do this by depositing it in Apollo the University's institutional repository. Click here for further information on how to proceed.    Current Ph.D students at the University of Cambridge can find further information about the requirements to deposit theses on the Office of Scholarly Communication theses webpages.

UK Theses and Dissertations

Electronic copies of Ph.D. theses submitted at over 100 UK universities are obtainable from EThOS , a service set up to provide access to all theses from participating institutions. It achieves this by harvesting e-theses from Institutional Repositories and by digitising print theses as they are ordered by researchers using the system. Over 250,000 theses are already available in this way. Please note that it does not supply theses submitted at the universities of Cambridge or Oxford although they are listed on EThOS.

Registration with EThOS is not required to search for a thesis but is necessary to download or order one unless it is stored in the university repository rather than the British Library (in which case a link to the repository will be displayed). Many theses are available without charge on an Open Access basis but in all other cases, if you are requesting a thesis that has not yet been digitised you will be asked to meet the cost. Once a thesis has been digitised it is available for free download thereafter.

When you order a thesis it will either be immediately available for download or writing to hard copy or it will need to be digitised. If you order a thesis for digitisation, the system will manage the process and you will be informed when the thesis is available for download/preparation to hard copy.

See the Search results section of the  help page for full information on interpreting search results in EThOS.

EThOS is managed by the British Library and can be found at http://ethos.bl.uk . For more information see About EThOS .

World-wide (incl. UK) theses and dissertations

Electronic versions of non-UK theses may be available from the institution at which they were submitted, sometimes on an open access basis from the institutional repository. A good starting point for discovering freely available electronic theses and dissertations beyond the UK is the Networked Digital Library of Theses and Dissertations (NDLTD) , which facilitates searching across institutions. Information can also usually be found on the library web pages of the relevant institution.

The DART Europe etheses portal lists several thousand full-text theses from a group of European universities.

The University Library subscribes to the ProQuest Dissertations and Theses  (PQDT) database which from August 31 2023 is accessed on the Web of Science platform.  To search this index select it from the Web of Science "Search in" drop-down list of databases (available on the Documents tab on WoS home page)

PQDT includes 2.4 million dissertation and theses citations, representing 700 leading academic institutions worldwide from 1861 to the present day. The database offers full text for most of the dissertations added since 1997 and strong retrospective full text coverage for older graduate works. Each dissertation published since July 1980 includes a 350-word abstract written by the author. Master's theses published since 1988 include 150-word abstracts.

IMPORTANT NOTE: The University Library only subscribes to the abstracting & indexing version of the ProQuest Dissertations and Theses database and NOT the full text version.  A fee is payable for ordering a dissertation from this source.   To obtain the full text of a dissertation as a downloadable PDF you can submit your request via the University Library Inter-Library Loans department (see contact details below). NB this service is only available to full and current members of the University of Cambridge.

Alternatively you can pay yourself for the dissertation PDF on the PQDT platform. Link from Web of Science record display of any thesis to PQDT by clicking on "View Details on ProQuest".  On the "Preview" page you will see an option "Order a copy" top right.  This will allow you to order your own copy from ProQuest directly.

Dissertations and theses submitted at non-UK universities may also be requested on Inter-Library Loan through the Inter-Library Loans department (01223 333039 or 333080, [email protected] )

• Last Updated: Dec 20, 2023 9:47 AM
• URL: https://libguides.cam.ac.uk/theses

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