the importance of application letter

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How and Why to Write a Great Cover Letter

A cover letter is a one-page business letter that you submit when applying to a job, along with your resume. As a piece of persuasive writing, your cover letter will aim to convey to the employer why you’re a great candidate for the role.

What is the purpose of a cover letter?

Your cover letter complements your resume by making it easy for the employer to see how your experience and interest connect to the position. Your goal is to convince the employer to interview you.

With your cover letter, you’ll aim to:

• Highlight your qualifications:  You’ll show how your skills and experience relate to the employer’s needs for a specific position.
• Showcase your motivation: You’ll demonstrate your enthusiasm for the specific position and the organization.
• Reflect your voice and written communication skills: You’ll give the employer a sense of your personality and writing style.

When should I write a cover letter?

Not all jobs require cover letters. So, how do you decide whether to submit one?

Submit a Cover Letter when…

• The posting explicitly requests that you do so
• You’re applying to an opportunity at a mission-driven organization
• You think that doing so could provide important information to the employer that they wouldn’t get from your resume

Consider Submitting a Cover Letter when…

• It’s marked “optional” in an application, and you have the bandwidth to do so
• You have content that you can easily recycle or repurpose into a tailored cover letter

No Need to Submit a Cover Letter when…

• A posting specifically tells you not to submit one
• There’s no way to submit one in an application portal, and doing so would require a serious workaround

If you’re applying to several similar opportunities, creating a draft cover letter in advance, geared toward that type of opportunity, can be a helpful way to save time in your actual application process.

How do I write a cover letter?

Your cover letter should articulate your qualifications and motivation for the position. Read the job description closely and research the organization. As you craft your cover letter, use examples that demonstrate your relevant skills, knowledge, and interests. The cover letter should be concise, clear, and well-organized.

Before Writing

Research the employer.

Learn enough about the organization to articulate why you are a strong fit for that firm. 

• Review the firm’s website and LinkedIn page.
• Speak with current or previous employees.
• Read articles and social media for current news.

Analyze the job description

Look for skills, duties, and qualifications of the job so you can design your letter to match these as much as possible.

Reflect on your experience and motivation

Identify skills and personal qualities you have developed which will be useful in this role. Ask yourself:

• What attracts you about this role/company/industry?
• What have you have done in your work experiences, classes, internships, activities, projects, volunteer work, travel, etc., that is similar to the duties required of the job? 

Cover Letter Structure

As a business letter, the cover letter should include:

• Heading: Include your name and contact information in the same format as your resume
• Salutation: Address your letter to the specific individual who can hire you, if this is known. If the name is not included in the job description, address the letter to the Hiring Manager or title mentioned in the job description.
• Body Paragraphs:  Discuss your experiences, interests, and skills to show the employer how you can add value to their team. See the section below for more guidance.
• Signature Line: Include a closing and your name.

The cover letter should be one page, about three or four paragraphs, and single spaced. Use 10-12 point font and one inch margins. 

When applying online, upload your cover letter as a PDF file, unless another format is specified. When sending your resume and cover letter by email, you may write a short note or paste your cover letter in the body of your email (without the address header) and also attach the PDF file.

Cover Letter Content

Your cover letter should answer who, what, when, where and why you are applying for the opportunity. 

Introduction

State the position for which you are applying. If you have a referral or spoke with someone from the company, you can mention it in the introduction. Provide some basic information about yourself; this can include your class year and what you’re studying at Columbia. Briefly outline why you’re interested in the organization and what you bring in terms of relevant experience and skills. 

Body Paragraphs

These paragraphs will highlight your qualifications and strengths that are most relevant to the organization and position. Use the job posting and your research as clues to determine what the employer is seeking in a candidate. Have your resume beside you and reflect on what you want the employer to know about you. Are there experiences you want to expand upon that demonstrate your understanding of the role and ability to do the job requirements?

Structure the paragraphs based on relevance, not chronology. Lead with your most relevant skill or strongest experience.

Start each body paragraph with a clear topic sentence.  This can highlight a key skill set, a transferable experience, or a core area of knowledge you’ve built through your studies. Walk the reader through a project or experience, integrating the relevant skills you used and qualities you demonstrated. Provide details about your accomplishments and impact. Connect how these experiences have prepared you for this role and why you are motivated to do this job. There is no need to apologize if you feel you lack experience; focus on the accomplishments that you have.

Recap what you would bring to the organization and your interest in the position. Thank the employer for their consideration. Keep your tone positive and enthusiastic. 

Check out our example of how to structure your cover letter content . 

Editing Tips

Use our  Cover Letter Checklist to make sure your format and content is in line with best practices. 

• Ensure that the content reflects the requirements in the job description
• Keep the cover letter concise, at one page or less
• Correct any errors in grammar, sentence structure, and spelling
• Use the active voice
• Avoid beginning too many sentences with “I”

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Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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More from ResumeHead

What is The Importance of a Cover Letter for a Job Application

In job hunting, submitting resume after resume to recruiters is the normal thing to do. Sometimes, you'll find a job opening asking you to send a cover letter and resume. Like resumes, cover letters aren't general statements on paper that you hand over to recruiters.

To land the job, you must write a cover letter in a way that fits the description. Every job is different, so having a cover letter that perfectly sums up the position can make your application seem more intended. In short, you'll need to tailor your cover letter just like you would your resume for the best results possible

Why Should You Have a Cover Letter for a Job Application?

Every job out there is a perfect fit for someone. Any good job deserves to have a tailored cover letter. While this type of cover letter does show your intentions and hopes for the role, it also gives recruiters an idea of how committed you are to getting the position.

Although this isn't an exhaustive list of why having a cover letter is important, you can find some reasons below.

It's what a good job deserves

If you're serious about landing a job, you'll want to put your best foot forward. Writing a personalized cover letter about why you best qualify for the role can leave a lasting impression on your employer. If you feel like the job isn't worth making a personalized cover letter, then is it a job you should apply to?

It helps you stand out from other applicants

While a resume is an itemized list of your career journey, a cover letter displays your unique character to recruiters. You can use your cover letter to engage employers and build connections with them, even if you're yet to be called for an interview.

It acts as a supplement to your resume

Resumes are documents that summarize your career in short bullet points. Cover letters are pieces of persuasive writing that tell your story. Both talk about the same scope, otherwise known as your career, but they have different writing styles and approaches.

It shows your motivation to get the job

For many people, motivation is key to getting what you want . Companies are always looking for employees who are eager to work. These workers are generally happier and produce a better quality of work. Motivation can also indicate that you're willing to do anything to get the job.

It helps impress potential employers

Cover letters can also help you market yourself to your employers. Writing down your motives and what drives you enough to try out for the position can impress employers. Making a good impression on your employers makes all the difference between a job offer and rejection.

It showcases your hard and transferable skills

Because your cover letter aims to tell a story, you can highlight the skills you've acquired. Soft skills, like leadership, teamwork, and time management, can be applied to almost any job. Even in cases where you might not be the perfect fit for the role, having a relevant and trusty set of technical and social skills can help you adjust to the position.

It tells your story

Your cover letter gives recruiters a better knowledge of your nature, skills, and background. It's also here where you write how you stand out and include your growth outlook. In many ways, it's both a sales pitch and the equal of turning your resume into a story.

Cover Your Bases with a Good Cover Letter

Cover letters are a great way for employers to get to know you before an interview. They help market your skills and talents in a quick read-through way. Understanding why it's important to include it in your application can give you the edge to secure a job.

With your resume and cover letter, it's time to head out and find your dream job. Having over 50,000 job openings, Career.com can help you find your next job opportunity!

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What Is The Purpose Of A Cover Letter In An Application

In This Guide:

What's the purpose of a cover letter?

How cover letters can help explain employment gaps

What are the basic parts of a cover letter, what to leave off your cover letter.

Quick Answer: A cover letter is an extension of your resume. It provides a more personalized introduction to show the company why you're the best candidate for the job, and gives you the opportunity to explain any employment gaps. A cover letter should include your personal information, relevant qualifications, values and goals, and a call to action. Make it personal, engaging, and professional.

Everyone says you don’t get a second chance to make a good first impression. And all of those unnamed people are completely right. First impressions are essential, especially when you’re looking for a job.

So you made a great resume, with a unique template, one that covers all the important past experiences and how you’re the best employee that would grace us with its presence on this planet.

But how can you make this even better?

This is when cover letters step in.

Even if you’re not required to write one when you apply for a certain position, it can only help.

In this article, we will show you all the benefits of sending a cover letter, the basic outline that you can follow, some common mistakes, and many other cover letter tips.

Let’s dive in.

What's the purpose of a cover letter?

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Cover letters are an extension to your CV or resume that will dive even deeper into your professional and personal qualifications, showing the company why you are the best candidate for the job.

It’s something that a lot of candidates skip when they apply for a certain position, so if you have a cover letter, you are already a couple of steps ahead of the competition!

These letters are a great way to properly introduce yourself in a more personalized way by addressing the points they care about the most.

Take it as something that would add a personal touch to all the facts and data you’ve already included in your resume, enticing them to read further and really get to know you.

It will show that you have put the time into researching the job you’re applying for. You know what they need and you will give it to them.

Before you start writing, take a look at some effective cover letters  so that you can see how the candidates tailored the content to fit the company and how they expressed themselves.

Employment gaps can easily turn off an employer and give a bad impression of your consistency and work ethics. And the bad thing is, there is no space on the resume where you can explain them.

This happens most often when you use the chronological type of resume. If you’re still wondering which type of resume will suit your needs best, take a look at our resume guide .

So, if you’ve decided to use the reverse chronological resume , all your gaps will shine bright like the sun, and there is no space left where you can clarify the circumstances that surround them.

Cover letters give you the freedom to do just that. Use it to tackle any controversial topics head-on and don’t leave anything to the imagination of your potential employer.

Don’t try to hide those gaps or other pieces of information such as only working in a company for 2 months. The best tactic is to be upfront about everything so you can win their trust even before the interview.

Of course, you can always find employers that would be hesitant to hire someone with long employment gaps, regardless of the explanation. However, those are companies you don’t want to have anything in common with.

And remember, the goal of a cover letter is to get you an interview. Don’t over-explain yourself, 1 or 2 sentences per gap would be enough. If the recruiters need more information, they can just ask you during the interview.

Then you will have the chance to go in-depth and make the best impression since you can look at their reactions, analyze their behavior, and see how they react to certain pieces of information.

Introduction

It’s best you start with an opening section that includes your personal information such as full name, address, email, phone number, etc. You can also insert a link to your professional profile, for example, LinkedIn.

Pay special attention to the email. It needs to look professional. No matter how long you’ve used your high-school email, “ [email protected] ” will not impress your future employers, unless you’re applying for a band.

Next is the greeting. Usually, the job offer includes the name of the hiring manager and if it doesn’t, take your time to research them. It will make a great impression if they see you made the effort to learn the contact names.

Still, it needs to be respectful. Say the name of the hiring manager is Josh. Don’t start with “Hey Josh” or “What’s up Josh?”. A simple “Dear Josh” would be great. Or, if you have a full name, use it – “Dear Mr.Smith”.

Representation of your qualifications

Now that you’ve finished with the presentations, it’s time to start advertising yourself.

Start with how you found out about the position and the things that motivated you to apply for it. Briefly explain how your qualifications and skills are related to the job, making sure you’re using the ones they specified in the ad.

If they are looking for someone who can manage multiple projects at a time, include it. See what they need the most in their candidates and if it’s something you’re confident in, don’t forget to put it in.

This part needs to be very engaging, it will determine whether they will continue reading or stop in the middle, throwing your resume and letter away for good.

Be specific about your achievements and responsibilities. “I was proofreading documents” is not as nearly as effective as “I was the main proofreader for all the legal documentation for the Accounting department”.

Be confident when you talk about what you’ve done but be careful not to appear cocky and arrogant. Simply highlight your accomplishments and let them speak for you, instead of saying how great and unique you are.

Values and Goals

The next section should include arguments about why you’re such a unique fit for the company, how they can benefit from someone with your personality, and how enthusiastic you are about applying for this position.

Take some time to explain about your hobbies, about you as a person. Show that you’re not a mindless robot, but a unique human being with their own passions and desires.

Share with them your dreams and what you expect to accomplish both as an employee of their company and in life in general.

If you’ve spent time volunteering, this is the perfect place to mention it and what it gave to you as a person and a professional.

End your cover letter with call to action

Now that you’ve listed all your amazing achievements, experience in the field, and personal qualifications, it’s time to finish off and entice the recruiting manager to contact you for an interview.

Remind them about the resume you’ve attached along with the cover letter and let them know the best way to contact you.

Thank them for the time they spent on your application and how you’ll be waiting in anticipation for the reply.

The recruiters shouldn’t doubt how much you want this job so make sure to remind them again. A simple “Eagerly waiting for your positive reply”, should do you just right.

Still not sure what to include? Take a look at some  cover letter examples  that have secured impressive job positions in no time!

Just as there are important things that would attract your future employers, there are some phrases that are a definite turn-off and should be avoided.

Let’s go through the main ones.

“Thank you for reading my resume.”

You can’t assume they’ve already read your resume. Chances are they haven’t and the cover letter is the first thing they go through.

“I will be an excellent fit for your position.”

Let your achievements and qualifications speak for you. And by saying “I will be”, you already assume they hired you, which is quite arrogant.

Instead, rephrase it to – “I believe I can be a great asset to your team/department/company.”

 “Dear sir, or madman”

Since cover letters include more written content than resumes, any punctuation and grammar errors will be easily noticed.

An inconsistent and incorrect writing style will make a really bad impression and everything else you’ve put as accomplishments and experience will be of no importance.

Proofread a few times. We recommend that you use an online tool like Grammarly or Enhancv’s Content Analyzer .

Be careful when you choose the font, make sure it’s professional. A cover letter entirely written in Comic Sans will throw off any sane, intellectual human being on this planet.

Cover letters are an extremely useful addition to your resume. They bring character and soul to the factual CV or work resume.

Most companies look for people that would add value to their business and a cover letter should be used to show them just that.

How you can give them exactly what they need and much more.

Still, cover letters can be quite difficult to pull off. Do your research, both for the company itself and for all the things a cover letter should include, as well as the recommended writing style, and much more.

Don’t use the same cover letter template for each company. Make it personal, show them you care.

For your convenience, we have gathered our years of expertise in a number of useful articles that will help you with your  cover letter .

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Securing a job in today’s competitive job market is pretty challenging, a well-written job application letter can make all the difference in landing a dream job. It serves as your first introduction to your potential employer and offers a valuable opportunity to showcase your qualifications, skills, enthusiasm, and suitability for the role.

To explore the ins and outs of writing a job application letter, and how to make a strong impression with it, check out this blog. This blog will show you how to write an exceptional job application letter that will help you stand out from the competition.

A job application letter is commonly referred to as a cover letter. This letter of application is a document that is sent along with your resume when you apply for a job. Its main purpose is to introduce yourself to the potential employer or hiring manager, providing an opportunity to present your skills, qualifications, and experience that are relevant to the job you’re applying for. Additionally, it aims to persuade the hiring manager to consider you for the role. 

Therefore, a strong job application letter serves as your ultimate gateway to your dream job.

• Components of a Job Application Letter

To draft an outstanding application you need to follow the right step to write a letter. Therefore, here are the key components that you should follow:

Include your contact information and the date at the top of the letter, followed by the employer’s contact details.

Begin your letter with a formal greeting to the hiring manager. It’s best to address the letter with the name of the hiring manager. For this, it’s advisable to call the company and ask for the hiring manager’s name as it would look professional. Alternatively, use a generic salutation like “Dear Hiring Manager”.

Craft a standout introduction to build that positive impression from the start of your letter. Your introduction should highlight your relevant skills, experiences, and achievements that make you a suitable candidate for the job.

Highlight what value you can bring to the company with this position. Talk about why you’re the perfect fit for the job; this way, you can showcase your professional skills and stand out from other applicants.

Express your enthusiasm for the position and reiterate your interest in the opportunity. Also, thank the employer for considering your application. End the letter with professional closing for example: “Yours sincerely”, “Best regards”, or “Thanks for your consideration”, followed by your name and signature.

Read More: All You Need to Know About Resume Headlines – With Example

• Tips on How to Write a Job Application Letter

Customize your application letter for the job; formally, it’s best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.

Show your understanding of the company and its values in your application letter as this shows that you are aware of what the company does, and your genuine interest in the position.

Though you have a lot to say and express in your letter, do not go over the board, keep it concise and to the point, focusing on key skills and experiences that align with the role.

It sometimes happens that the hiring manager may not read the entire letter but rather would just find the relevant keywords that match the job requirements. Additionally, incorporating keywords will also help your application stand out to applicant tracking systems (ATS).

Finally, once you have drafted your outstanding job application letter, give a quick check on the grammatical errors to ensure the letter is professionally well formatted without any blunders.

• Best Job Application Letter Format (Example Templates)

Subject: Application for the Role of [Job Title] at [Company Name]

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. As a recent graduate from [University/College Name], I am excited about the opportunity to contribute to [Company Name] and grow both personally and professionally.

During my academic studies, I developed strong skills in [relevant skills or coursework]. I am particularly drawn to [specific aspect of the company or job description] and am eager to apply my knowledge and enthusiasm to support [Company Name]’s goals.

I am highly motivated and detail-oriented, and I possess excellent communication skills. I am confident that my academic background and passion for [industry or field] make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of [Company Name].

Best regards,

[Your Name]

Subject: Job Application for [Job Title] Position at [Company Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as listed on [where you found the job posting]. With over [number of years] years of experience in [relevant industry or field], I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role at [Current Company], I have successfully [mention key achievements or responsibilities]. These experiences have equipped me with strong skills in [relevant skills or competencies], including [specific skills mentioned in the job description].

I am particularly drawn to [specific aspect of the company or job description], and I am confident that my background in [relevant experience or industry] aligns well with the needs of [Company Name].

Thank you for considering my application. I am eager to further discuss how my qualifications and experiences can contribute to the continued success of [Company Name].

Yours Sincerely,

Subject: Expressing Interest in [Job Title] Position at [Company Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in [relevant industry or field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly mention key responsibilities or achievements]. These experiences have honed my skills in [relevant skills or competencies], and I am eager to apply them to drive success at [Company Name].

I am particularly impressed by [specific aspect of the company or job description], and I am excited about the opportunity to collaborate with the talented team at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing how my background and expertise align with the needs of your organization.

Read More: Resume Headline For Freshers: 30+ Examples and Tips

Now that you’ve reached the end of this article, you understand that a well-written job application letter can significantly enhance your chances of securing an interview with your dream company in this challenging job market. Therefore, follow these tips, key components, and templates to draft a successful job application letter that impresses your hiring manager. With the right approach, you’ll be one step closer to your next career opportunity.

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Top Advice for Writing a Good Application Letter that Ensures Career Success after Studying

A n application letter for a resume is optional but an extremely important part of this document. It shows the recruiter your interest in a particular job, which attracts their attention and, accordingly, increases the chances of getting a position.

For the letter to work, it must be approached very carefully. The text should be literate, well-formed, and have a clear structure. Otherwise, such a letter will not only not increase the likelihood of getting a job in a company but, on the contrary, may reduce it to a minimum. If you want to avoid such a situation, you need to read the guide on how to write a  who am I essay for job application . In this way, you will be able to write an application letter that ensures career success. 

What is an application letter?

Such a document usually complements the resume and explains why this particular person is suitable for this vacancy and what they can give the company useful, unlike other applicants. In fact, this is a story about a professional with an emphasis on their potential. It is the letter that stimulates the decision to invite the applicant for an interview in the first place or makes it necessary to postpone the meeting.

Typically, such a paper is not required to respond to a vacancy. Its presence allows you to stand out from the general background. But if the text of the ad indicates the need for an application letter, it is not recommended to ignore such a wish. Also, resumes without an application letter are usually not considered on specialized web resources for job seekers and job offers. Here you just need to create at least a couple of application letters.

In general, many recruiters are positive about reading an application letter. It is easier for the applicants who presented them to interest a potential leader or HR manager. But the application letter for the resume should be logical, briefly present the necessary information and not contain errors.

It is better to use it if:

• you are still studying or have just received a diploma, and you do not have work experience in the desired industry
• the task is to change the type of activity or acquire new skills and knowledge
• you are applying for a position in a major international company.

The last point is the most relevant, as large firms are looking for candidates who know how to correctly present information and themselves.

Of course, an application letter is no guarantee that a resume will be read. But a good copy can get a potential employer to pay attention to you, especially if there is high competition in this area.

On the other hand, such a letter is practically useless if you are looking for a job as a salesperson if you are a cashier or other line specialist. Usually, a future leader or HR manager is simply not able to read a huge amount of responses to these positions. If there are special advantages (for example, a great experience), you can reflect on them.

Conclusion: A well-written application letter will allow the manager to pay attention to your resume, increasing the chances of getting a position.

Structure and content of the letter

How to write an application letter? Most importantly, such a document must comply with all the rules of business correspondence. Naturally, a special structure of the text is required. For all motivational documents, it is, in general, the same:

If you name the recipient at the beginning of the letter, this text will already win over impersonal materials. If you don’t know the name of a person, just contact the department staff. You can start the text like this: “Dear …” or simply with the word “Hello …”, naming the name or post of the potential reader of the letter.

• The title of the position and a description of the reasons why you need it.
• A list of the experience of your work that may be useful.
• Personal characteristics, skills, and abilities suitable for this position.
• Thanks for taking the time to read the letter.

In the last paragraph, you can also offer a meeting to clarify some questions or an interview.

The end of the text is a proper farewell. Most often, the words “Best regards…” are used for this.

• Your name and contacts

These points of the application letter and resume must be exactly the same. To reduce the number of errors and for the convenience of the employer, they can simply be duplicated.

If the vacancy is of a creative plan, then it is very good if the application letter contains a portfolio or a link to a folder with works.

Requirement for the style of the material: the text is only official, without filler words, highly professional slang, and colloquial expressions.

Signs of a good application letter

The manager will evaluate such information positively if it is characterized as:

• The shortest possible . Phrases in business correspondence should be concise, the entire text should take up no more than half an A4 sheet, and reading it requires a maximum of 10 seconds.
• Capacious . The one who will look at the letter is a person who does not want to waste time. Therefore, the text should contain only the necessary and important information. A large amount of unnecessary information will negatively affect the result.
• Style appropriate . Strict adherence to business correspondence is welcome. The text should be simple; the presentation should be laconic and without unnecessary emotions (if this is not required for a creative company). Brevity and lack of humor as a means of self-expression are standard style requirements.
• Demonstrating the individuality of the applicant . There is no need to simplify/complicate the text; it should be light, lively – as in normal communication.
• Relevant.  Do not add materials to the letter that no longer matter; they are not important to the employer right now.
• Specific . Information should be as calculable as possible, for which numbers, dates, and percentages are used. This will add credibility and value.

Bottom line: if you need to attract the special attention of an HR manager or a future leader to your resume, you decide to make a great impression on these people and thus achieve the desired vacancy, you need to send them an application letter written following all the rules.

The post Top Advice for Writing a Good Application Letter that Ensures Career Success after Studying appeared first on Sunny Sweet Days .

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Mastering the Job Application Email: Ultimate Guide for Applicants

• What Is a Job Application Email?

Preparing Your Job Application Email

Crafting your job application email, job application email examples, job application email faqs.

Some jobs are really easy to apply for—the company has a dedicated application system and all you have to do is fill in the fields with your personal details and attach your resume and cover letter. Dream come true!

And then, there are companies that don’t have a special system, and they don’t use a third-party application system, either. Instead, they want you to send them your job application via email.

If you don’t know what to write in a job application email, don’t worry. It’s not obvious, but we have the answers! So sit back, run your resume through a resume checker to prepare, or create one from scratch with a resume builder , and follow this guide to craft the perfect email.

What Is a Job Application Email and Why Do You Need One?

A job application email is an alternative way to send your application to a company if it does not use an automated application system. There are several reasons why a company might not have a dedicated system for applications—perhaps the company is too small, or perhaps you’re applying for a job without an official listing.

Whatever the reason, the only difference between a job application email and any other type of application is the method you’re using to send it. Its purpose, like any other type of application, is to demonstrate your interest in the job and highlight your skill set and qualifications.

It also serves as your initial introduction to potential employers, forming the foundation for their first impression of you as a candidate. This means it needs to be as well-crafted as possible—no mistakes, irrelevant rambling, unprofessional language, or emojis—nothing you wouldn’t put in a normal job application.

If you’re unsure about what you need to do, this article will help. We’ll go over everything you need to do to prepare and write your job application email, and we have some handy examples to share, too.

Crafting a compelling job application email requires careful preparation and research—just like any other application. Before you write it up and press “send,” you need to gather essential information on the company and the position and prepare the required documents.

In this section, we’ll walk you through each step of the process to ensure you’re ready to start writing.

Gathering information

Research is the cornerstone of any successful job application—the more time you take to learn about the employer, the more effectively you’ll be able to grab the employer’s attention. Start by going through the company’s official website, where you should find information on its history, goals, culture, and greatest achievements.

If you’re applying to a large company, you can even search for blogs and videos of people sharing their application and interview experiences. It might give you some insight into the employer’s processes and what they value in an application.

You also need to thoroughly read through the job description so you can adjust your resume outline to match it. For instance, make sure all of the software and tools they mention in the job description appear in your resume skills section.

Document preparation

The job description will also tell you what documents you need to attach to your email. The most common documents employers tend to ask for are your resume, cover letter, and portfolio samples.

Make sure the file formats match whatever the job description asks for, and if it doesn’t specify, use a format that anyone can easily open, like PDF. Tailoring each document to the job description will make your application stand out as much as possible.

This includes mirroring the skills and experience the employer requires, as well as updating your career objective to mention the company you’re applying to. If you’re not sure how to write a cover letter or resume, there are plenty of career-specific resources out there to help.

Setting up for success

Before you start writing, make sure all of these documents are ready to use. Proofread them for typos and mistakes , run a grammar check on your cover letter, and run your resume through a resume checker . Make sure all of your contact information is up-to-date, and if you have any links on your resume or cover letter, make sure they work.

If you have a friend on hand, you can also ask them to read through your documents to make sure you haven’t missed anything. You can also write up a quick checklist of things you want to mention in the email, ensuring that you cover all essential points and adhere to professional standards.

This email will serve as the initial introduction to a prospective employer, making it essential to craft it with care and precision. From the subject line to the closing remarks, every element plays a crucial role in making a positive impression.

In this section, we’ll review all the key components of the application email and show you exactly what you need to do to get it right.

The subject line

The subject line of your job application email needs to focus on clarity—you need to make the reader understand that the email is a job application and let them know your name, as well as which position you’re applying for.

Avoid generic subject lines like “Job Application” because it doesn’t give the reader enough information—and if they notice this lack of clarity, it may lower their expectations for you as a candidate.

Instead, try formats such as “Application: Position Title, Your Name,” or “Application for Position Title: Your Name.” If you’re reaching out to a company that hasn’t posted an official listing for an open position, you can also try out subject lines like “Experienced (job role) interested in working at Company Name.”

A compelling subject line increases the likelihood that your email will be opened and read sooner rather than later. It will make the reader think your application could be a good one.

The email body

Always begin your email with a professional salutation, addressing the hiring manager by name if possible. You might be able to find this information on the company website or on LinkedIn.

In the opening line, it’s good to start by expressing your enthusiasm for the opportunity and briefly mention how you learned about the position—since you’re sending the application by email, it’s harder for the company to guess this information.

If you’ve been referred by someone within the company, it’s best to mention this as early as possible, too. Next, you need to jump right into your qualifications, skills, and experiences. Remember, you will be attaching your resume and a cover letter, so this only needs to be a concise overview.

The purpose of mentioning your qualifications in the email is to convince the reader to open your resume and read it, not to make opening your resume pointless. Read through the job description again and pinpoint the most important skills and experiences to mention. You can end by letting the reader know that your full resume, a cover letter, and a portfolio are attached to the email.

Conclude the main body of the email by circling back to your enthusiasm for the role and the value you think you can bring to the company.

The email close

To end the email, express gratitude to the hiring manager for considering your application and invite them to contact you if they need any more information. For the closing salutation, the usual “Sincerely,” or “Best regards,” will work just fine.

You can also add an email signature for a professional touch—this will include your full name, contact information, and any relevant social media profiles.

Include relevant attachments

A job application email without its attachments would be quite useless, so you need to make absolutely sure that everything is attached correctly. Double-check that all the files are properly named and formatted for easy access. If you edited a previous cover letter, worked off a resume example , or started with a resume template , make sure the file name doesn’t give this away!

It can also be a good idea to add a note to the bottom of the email that lists the attached documents so the reader knows they have everything they’re meant to have. This way, if you did make a mistake, the hiring manager would be able to contact you about it.

As with most things, the most effective way to learn how to write a job application email is to look at examples. It teaches you what you need to aim for, and shows you multiple versions that cater to different situations. Here, we have three job application email examples that cover entry-level, mid-level, and experienced candidates.

Example emails

[Subject line] Application: Software Engineer, Vidya Singh

Dear Ms. Chase,

I hope this email finds you well. My name is Vidya Singh, and I am writing to express my interest in the software engineering role at Meta, as advertised on your careers page.

As a recent graduate with a Bachelor’s degree in computer science, I am eager to bring my passion for technology and problem-solving skills to the innovative projects at Meta.

Throughout my academic journey, I have gained hands-on experience in various programming languages, including Java, Python, and C++, through coursework and personal projects. I am particularly drawn to Meta’s mission to connect people and build communities, and I am excited about the opportunity to contribute to such impactful initiatives.

During an internship at Netflix, I had the opportunity to work on a team developing a mobile application using React Native. This experience not only honed my technical skills but also taught me the importance of collaboration and communication in a fast-paced environment. I am confident that my adaptability and eagerness to learn will enable me to thrive at Meta.

Attached, please find my resume, which provides further details about my academic background and experiences. I have also attached a cover letter,

Thank you for considering my application. I am looking forward to the possibility of contributing to the exciting projects at Meta and would welcome the opportunity to discuss how my skills align with the needs of your team.

Sincerely, Vidya Singh [email protected] (650) 555-8273

[Subject line] Application: Product Manager Role: Celia Kowalewski

Dear Mr. Fine,

I am writing to express my interest in the product manager position at Airbnb. With three years of experience in product management, coupled with a deep passion for travel and hospitality, I am enthusiastic about the opportunity to contribute to Airbnb’s mission of creating unforgettable experiences for guests worldwide.

In my current role as a product manager at Airtable, I have led cross-functional teams in the development and launch of innovative products that have significantly improved user experience and driven revenue growth. One of my most notable achievements includes spearheading the redesign of our mobile app, which resulted in an 8% increase in user engagement within the first three months of launch.

I am particularly drawn to Airbnb’s commitment to fostering a sense of belonging and cultural exchange among its global community of hosts and guests. My background in product management, coupled with my personal passion for travel and exploration, uniquely positions me to contribute to Airbnb’s continued success in shaping the future of travel.

I have attached my resume and a cover letter, which provide further details about my professional background and accomplishments.

Thank you for considering my application. I am eager to explore how my skills and experiences align with the needs of your team and am available for an interview at your earliest convenience.

Sincerely, Celia Kowalewski [email protected] (415) 555-9137

[Subject line] Application: Senior Accountant Role – Dimitris Fotakis

Dear Mr. Buckingham,

I am excited to submit my application for the senior accountant position at Axos Bank. With over 11 years of extensive experience in financial accounting and a proven track record of delivering accurate financial reporting and analysis, I am confident in my ability to make a significant impact within your esteemed organization.

Throughout my career, I have demonstrated a strong aptitude for financial management and compliance, coupled with meticulous attention to detail and a commitment to excellence. In my previous role as a senior accountant at Capital One, I was responsible for overseeing the preparation of financial statements, conducting thorough variance analysis, and implementing internal controls to ensure regulatory compliance.

I am particularly drawn to Axos Bank’s commitment to innovation and technology-driven solutions in the banking industry. I am eager to leverage my expertise in financial accounting and my proficiency with financial software systems to contribute to Axos Bank’s continued growth and success.

Attached is my resume, which provides a comprehensive overview of my professional background and accomplishments. I am also available to provide any additional information or references upon request.

Thank you for considering my application. I am enthusiastic about the opportunity to join Axos Bank and am looking forward to the possibility of contributing to your team.

Sincerely, Dimitris Fotakis [email protected] (858) 555-4916

Follow-up email

Follow-up emails are a great way to demonstrate proactivity and professionalism. The start of the application process is often slow, so if a week or two passes without any response from the company, it’s a good idea to send a follow-up email.

It doesn’t need to repeat anything from your initial email, just be concise and professional. Start by expressing gratitude for the opportunity to apply and reiterating your continued interest in the position. Then, you can politely inquire about the status of your application and ask if there’s any additional information you can provide.

Employers don’t always require cover letters, but it’s a good idea to send one anyway. If you’re sending your job application via email, you have two choices regarding cover letters. You can either include one within the body of the email or attach it as a separate document. The cover letter provides the perfect opportunity to introduce yourself, your skills, and your qualifications in more detail than your resume allows.

Job applications don’t need to be very long. You typically need an introductory paragraph, a couple of paragraphs on your skills and qualifications, and a couple of closing paragraphs to conclude, mention your attachments, and provide your contact details. In most cases, the total word count doesn’t need to exceed 250 words.

If you don’t receive a response within one to two weeks, it’s a good idea to send a follow-up email. Here, you can mention your continued interest in the job, and ask about the status of your application. It might feel a little needy, but it actually shows that you’re proactive and serious about the role.

The subject line should always be clear and specific, mentioning the position you’re applying for and your name. It should be instantly obvious that the email is a job application—because job applications are important and it will prompt them to click on it straight away. A simple format would be “Application: [Position title], [your name].

Don’t include overly personal details like your social security number, health issues, or family circumstances in a job application email. Also, skip attaching unnecessary files or photos, and avoid discussing negative experiences with past employers or colleagues. Keep the focus professional and relevant to the position.

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