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Convincing Cover Letter for Publishing Industry: Sample + Tips

Are you that person whose nose is always deep into some new title? Do most types of printed periodicals appear oddly fascinating to you? Well, then you are probably well-suited for a career in the publishing industry. 

Despite our collective obsession with digital — and the ubiquity of bite-sized blog posts — a real book still remains an in-demand product too. Last year, the US book industry generated over $26.5 billion in revenue with print book figures improving. And that means that many publishers are once again on a hiring spree.

To land a job with some cool publisher, you gotta have a polished resume. But more importantly, you need to submit a compelling cover letter too. After all, it’s your best way to show your word mastery. 

But even experienced editors often struggle to come up with the right words to frame their achievements. So we’ve created this sample cover letter for publishing jobs as a writing prompt for you. Scroll to the bottom for some extra tips too! 

Publishing Jobs Cover Letter Sample (Word version)

Here’s a sample cover letter for an experienced romance novels editor, looking to work with a national publisher. 

Download cover letter example (.docx)

Cover Letter Example for Publishing Industry (text version)

Dear Mariam Smith,

Do you know how I recognize a potential best-seller? If the first ten pages leave me thoroughly hooked, it’s a strong contender.  My cover letter for an open position of Romance Novel Editor with Clarks and Spencer Publishing isn’t a real pageturner, but it hopefully will provide an interesting narrative into my professional experience and abilities that can be of use to your company.

My journey towards the publishing industry began when I was 6. That’s when I wrote a short love story about a princess and an ice cream delivery man (non-trivial theme, I know). Then I tried to persuade my parents to let me print several copies to give away to my friends. But my mom said that book publishing isn’t free, so I do need to finish several chores first if I want my novel to see the light of day. Since then, I’ve learned a lot more about the publishing industry during my 5 years as an Associate Essay Editor with Angies’ Publishing House and as Romance Features Editor at Wedding Magazine. 

Additionally, I provide manuscript editing services as a freelancer to self-published romance authors, specializing in period dramas — a genre where Clarks and Spencer Publishing certainly excels. Joanne Monroe and Andy McKinzey are two of my long-term favorite authors, whose your house published. 

Apart from having strong copyediting skills, I’m also experienced with the operational side of the business. I can provide creative direction and vision for book illustrations, liaise with authors and agents, and otherwise facilitate the titles acquisition process. 

For previous samples of my work and references, please check my personal website kaylaeditorialservices.com. If you have further questions, don’t hesitate to contact me. 

Kayla Devis 

How To Write A Cover Letter for Publishing Industry Jobs

Since you are in the business of words, your cover letter should be coherent, well-narrated, and a bit artistically articulate. After all, you’d like to advertise your personal writing skills too and there’s no better way to do that than in a cover letter.

Still, your cover letter should respect the “unspoken” code — provide background into your work experience, core competencies, and motivation for joining this particular company. To communicate all of the above within one page, follow these actionable tips. 

1. Explain Your “Why”

Why are you so interested in the publishing industry? Why do you want to work for our company? These are the questions nearly every employer in the industry asks. And they want to see answers to them in your cover letter. 

As Carolyn Zimatore, Director, Talent Management at HarperCollins Publishers puts it : 

“I am not sure which is worse: a generic cover letter that says “I would like the open position at your company” without any mention of what the company is or what the job is or why you want the job, or no cover letter at all.”

So before you put any words down, take a five and research the company . Look into the type of genres they are mostly publishing. Check recent authors. Bring up industry awards. There are a lot of small nuggets you can dig up to make your letter sound as if you intimately know their business. 

2. Use Some Storytelling 

Most people join the publishing industry because they are obsessed with great stories. Show your appreciation of a good narrative by weaving in a quick personal story into your letter like the applicant does in the letter above. Just remember to err on the side of brevity. A cover letter isn’t a novel. So keep your story short and sweet as the author does in the sample above. 

3. Advertise Some Extra Skills 

If you want to work in the publishing industry, you need to have exceptional writing and editorial skills. But that’s what every other job applicant will highlight too. So instead of focusing on just that, bring up some of the “extras” you have. Are you an amazing negotiator and can get the needle moving with agents? Are you a maven when it comes to writing jacket copy and sales notes? Do you also happen to be obsessed with numbers and can do baseline sales projections, price research, and other analytical tasks? Bring all of these complementary skills in your cover letter!

Here are several other in-demand skills for editorial jobs in the publishing industry:

• Publishing process coordination 
• Author relationship management 
• Typography and illustration 
• Market research 
• Deal management 
• Payment records management 
• P&L management 
• Backlist project coordination 

Final Thoughts

Landing a job in the publishing industry is a dream for many bookworms. But don’t let this be just a dream — take proactive steps to get your foot in the door. Sure, such jobs are competitive, but with a little bit of persistence and the right attitude, you’d be able to break into it!

Elena runs content operations at Freesumes since 2017. She works closely with copywriters, designers, and invited career experts to ensure that all content meets our highest editorial standards. Up to date, she wrote over 200 career-related pieces around resume writing, career advice... more

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How To Write A Killer Cover Letter to Publishers

May 20, 2015

A cover letter introduces you and your novel to potential publishers . This letter is your first point of contact between you and a publisher, therefore, it is crucial that aspiring authors know how to write a decent cover letter.

Here are three common questions, answered for writers looking to pave a successful path into the world of publishing with a cover letter that leaves an impression…

What do I need?

1. an ‘elevator pitch’ and hook.

An ‘elevator pitch’ is a brief and punchy summary of your novel that could be told to someone important between floors of a short elevator ride. Condense the core ideas of your novel in a dynamic and enthusiastic couple of sentences.

Remember that your cover letter should be no longer than a page, so this section can only take a up a paragraph or two. Show them why it’s worth reading and be sure to include a ‘hook’ – something that drags your reader into the story, and has them dying to know what happens next.

2. A target audience

Outline your target audience  to publishers and demonstrate an alignment to their publishing vision . A good way to start is by looking at previous novels they have published and whether these books fall in the same category as yours, and share a target audience.

Remember to be specific; publishers need more information than ‘Adult’. Include your audience’s age group, interests etc. if applicable.

3. Novel titles comparable to yours

Give two titles comparable to your novel (even better if they’re published by the publisher you’re reaching out to). This is a great way to establish direct relevance and relation to potential publishers.

More than that, it gives them an idea of where your novel will sit in the marketplace and how it will work with their existing list.

4. A word count

This is a simple and necessary inclusion to let publishers know how long your novel is.

5. A killer author bio

Be interesting, be readable and draw publishers in with who you are and what you intend to do with your work.

Here is also the place to list existing publishing credentials, and relevant education such as writing courses or degrees. You want to be able to get publishers to see that you are a capable, focused and passionate writer.

6. Contact details

Give yourself the opportunity to be contacted if the publishers decide to get in touch for further questions or discussions. Include your phone number, address and most importantly, your email address.

How do I put it together?

Put the above elements together in an easy-to-read, simple form. Keep sentences short, purposeful and in an active voice. The desired length of your letter should no longer than a page. Opt for 12pt standard font such as Times New Roman, and 1.5 spacing.

Many new authors make the mistake of attempting to detail their background, life achievements and a lengthy breakdown of their novel. Long, unnecessary paragraphs will irritate the editor, and an irritated submissions editor is not someone you want reading your life’s work and deciding its future.

In addition to being concise, remember to keep it error-free. Creatively written content may help you stand out, but keep in mind that your letter is still a business proposal.

It also goes without saying that a successful pitch leaves no room for error, so before you click send, proofread it again and again. Better still, have other writer friends review it and provide you with feedback.

Do I include my manuscript?  

Always follow the publisher’s submission guidelines. These guidelines are usually accessible on publisher’s website. The most common request is to include the first three chapters. In addition, you might also be asked for a synopsis (usually no longer than 300 words).

We cannot stress enough the importance of adhering to the guidelines. This shows that you care about the publisher’s work as well as yours.

Some other useful tips

• Address your cover letter by name. Avoid clichés such as ‘Dear sir/madam’ or ‘To whom it may concern’. It is more genuine and respectful.
• Use more formal language throughout the letter.
• Have a logical and readable structure.
• Thank the publisher for their time.
• Sign off gracefully – e.g. ‘Yours sincerely’ – before your name.

With these tips, you’re good to go!

This post was written by Natalie Ong Lih Tyng

Carmel JOYCE

Hello A cover letter introduces you and your novel to potential publishers. This letter is your first point of contact between you and a publisher, therefore, it is crucial that aspiring authors know how – “to” – write a decent cover letter.

Could you please correct the first sentence on this web page? I was told once that my emails, no matter how appealing, would be rejected because of a spelling mistake or a sentence that was not constructed correctly. I can not be a member of AWG as I do not have any credits for my drama script writing. I can not gain a credit until my work is accepted. How do I attract Australian publishers with Australian/British drama scripts without credits?

Claire Bradshaw

Thanks for pointing that out – things do slip through the cracks sometimes, but the sentence is fixed now!

As for your submissions: generally, book publishers won’t accept unsolicited submissions of play scripts or screenplays, no matter whether you’re a member of AWG or not. We’d recommend looking into more specific submission opportunities, such as Australian Plays ( https://australianplays.org/about/submissions ), and also visiting sites like Playwriting Australia ( http://www.pwa.org.au ) for more information and opportunities.

You might also like to purchase a subscription to the Australian Writer’s Marketplace ( https://www.awmonline.com.au ), which has a comprehensive directory that includes opportunities for plays/theatre and screenplays.

Best of luck with your writing.

Is it possible to have an example of a submission letter? Even if something general. Cheers!

Here’s a site with a list of examples of successful cover/query letters from different genres: http://www.adweek.com/galleycat/successful-query-letters-for-literary-agents/63594

Hope this helps!

Kathy Steinemann

Thanks, Claire.

Your third point highlights how important (and time-consuming) advance research is. A writer might have to read several novels to find two comparable titles.

Glad you enjoyed Natalie’s post! Definitely agree that research can take up a lot of a writer’s time – definitely worth it, though, if it improves your cover letter in the end!

Comments are closed.

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How to write a cover letter to a publisher.

Writing a Great Cover Letter Is Key to Publishing Your Manuscript

Are you ready to embark on a thrilling adventure into the world of publishing? Whether you’re a seasoned wordsmith or a budding author, an attractive publishing cover letter is the golden ticket to capturing a publisher’s attention and getting your book on shelves. Though writing a cover letter can be a daunting task, fear not! We’re here to help unravel the mysteries of how to write an engaging, effective cover letter to a publisher.

Once you’ve got yours together, you can submit your cover letter and manuscript to our team here at Atmosphere Press!

A Thoughtful Opening

First, let’s talk about the basics: the salutation. It may be tempting to take the easy road and slap on a standard “To Whom It May Concern,” but this is a chance to personalize the letter and show the publisher you’ve done your homework. Avoid generic greetings that scream “copy and paste,” and instead do some research and address your cover letter to a specific person (usually the acquisitions editor of the publishing house). This will make your letter stand out like a phoenix rising from the ashes!

Generic: To Whom It May Concern, Personalized: Dear [Acquisitions Editor’s Name], Example: Dear Ms. Smith,

A Quick Hook

Next, your cover letter should include your name and a brief introduction to yourself and your work. Hook the reader and dazzle them with your passion. Share why you’re interested in their publishing house and why your manuscript is a perfect fit. Be genuine and let your enthusiasm shine through. Remember, you’re not writing a résumé—you’re crafting a tale to bewitch the publisher. It’s important to keep it concise, as publishers receive countless submissions and don’t have time to read lengthy letters, no matter how engaging they may be.

Introduction: My name is [Your Name], and I am thrilled to submit my manuscript for your consideration. Example: My name is John Doe, and I am an avid fantasy writer excited to share my latest work with Atmosphere Press.

Pitch Your Book!

Now it’s time to weave your writing spells and cast a spellbinding synopsis of your manuscript. Keep it brief but punchy. Highlight the unique and captivating aspects of your story. Avoid spoilers and focus on the plot, characters, and setting. Use descriptive language that paints a vivid picture in the publisher’s mind and leaves them hungering for more.

Then let the publisher know why your manuscript will be a bestseller—cast a confidence charm! Share your target audience, market research, and any promotion ideas you have in mind. Show them you’re not just a one-hit wonder, but a writer who’s willing to put in the effort to make your book a success. Be bold, but not boastful, and let the publisher know you’re ready to rock the literary world with your words.

Blurb: My manuscript is a thrilling tale of adventure set in a world where magic reigns supreme. Example: My manuscript, The Chronicles of Eldoria , follows the journey of a young mage who must unravel the mysteries of an ancient prophecy to save her kingdom from darkness.

After pitching your book, let the publisher know what makes you the chosen one to pen this tale. Share your writing credentials, awards, and any relevant publishing credits. Don’t worry if you’re a rookie writer without a long list of accolades; you can still work magic by sharing your writing style, your love for the genre, and your unique perspective as an author.

Awards: I have received several awards for my short stories and poetry. Example: I am the winner of the 2023 Fantasy Writers Guild Short Story Contest.

A Strong Closing Statement

Finally, the closing flourish: end your publishing cover letter with a gracious goodbye. Thank the publisher for their time and consideration and express your sincere interest in their feedback or the opportunity to submit your manuscript for review. Avoid begging or pleading and maintain a professional tone. Leave them with a warm and positive impression, and they’ll be eager to take the next step on the publishing journey with you.

And there you have it—a guide to crafting a cover letter that will charm the socks off of any publisher. Remember, a well-written cover letter is the key to unlocking doors of opportunity in the publishing world. So, channel your inner wordsmith, sprinkle some humor and creativity, and let your cover letter work its magic! With these tips in mind, you’ll be well on your way to enchanting your would-be publisher and getting your work published.

Gratitude: Thank you for considering my submission. I look forward to hearing from you. Example: Thank you for your time and consideration. I am eager to discuss how The Chronicles of Eldoria could find a home with Atmosphere Press.

Some bonus tips to make your cover letter even more enchanting:

— Avoid using clichés or overused phrases. Be original and let your unique voice shine through.

— Keep it professional. While humor and creativity are encouraged, make sure your cover letter maintains a professional tone and is free from any inappropriate language or jokes.

— Customize each cover letter! Avoid using a generic template and tailor your letter to the publisher you’re submitting to. Research their publishing house, submission guidelines, and recent publications to show that you’ve done your homework.

— Follow submission guidelines. Publishers often have specific guidelines for submitting cover letters and manuscripts; follow these meticulously to show that you’re a professional and detail-oriented writer.

— Proofread, proofread, proofread! Don’t let any sneaky typos or errors break the spell. Double-check your grammar, spelling, and punctuation, and consider asking a trusted friend or fellow writer to review your cover letter as well.

Further, there are plenty of online resources available to help you in writing a cover letter!

Writer’s Digest and The Write Life offer numerous articles, guides, and webinars on various aspects of the publishing process, including crafting effective cover letters.

You could also check out Query Shark , where literary agent Janet Reid critiques real query letters and provides insights into what works and what doesn’t in submissions to agents and publishers, or peruse Manuscript Wish List , a database where literary agents and publishers share their specific manuscript preferences. Writers can browse through the listings to get a sense of what publishers are looking for and tailor their cover letters accordingly.

Still Need Help Writing a Cover Letter?

Strange as it sounds, sometimes writing an effective publishing cover letter is one of the most difficult steps for even the most accomplished writers. What’s more, it’s just one step within the publishing process, alongside choosing the best publisher, ensuring your book is polished, and identifying the best target markets and audience for your book.

If you’re feeling overwhelmed, our expert publication team at Atmosphere Press offers free publication consultations to help budding authors take the next step. Schedule yours today !

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Atmosphere Press is a selective hybrid publisher founded in 2015 on the principles of Honesty, Transparency, Professionalism, Kindness, and Making Your Book Awesome. Our books have won dozens of awards and sold tens of thousands of copies. If you’re interested in learning more, or seeking publication for your own work, please explore the links below. 

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5 Key Steps to Writing an Effective Cover Letter for a Publishing Job

Table of contents, introduction, overview of the publishing industry, required skills and qualifications, demonstrating your interest in and knowledge of the company, highlighting relevant skills and qualifications, customizing your letter for each application, conveying your passion for publishing, exhibiting strong writing skills, 2. opening paragraph, 3. middle paragraphs, 4. closing paragraph, 5. proofread and edit, highlight your passion for books and reading, showcase your editorial skills, demonstrate your understanding of the industry, align yourself with the company’s mission, emphasize relevant software skills, generic and vague statements, neglecting to proofread, focusing too much on yourself, including irrelevant information, too long-winded, a good example of a cover letter for a publishing job.

A cover letter is one of the most important parts of a job application. This write-up will guide you through important steps in writing an effective cover letter for a publishing job. A good example of a cover letter is also provided for your use.

Though it may only be a page long, a well-prepared cover letter can distinguish between getting an interview and rejected. This is especially true in competitive industries like publishing, where there are often many qualified applicants for a single opening.

When applying for a publishing job, your cover letter provides the first impression of your candidacy. It’s an opportunity to introduce yourself, explain your interest in the role and company, and highlight your most relevant qualifications. A strong cover letter grabs the hiring manager’s attention, positioning you as a promising candidate worth interviewing. A cover letter is to be used together with your resume .

In the publishing industry, hiring managers look for cover letters that showcase your passion for books, reading, and the business of publishing. They want to see that you understand the industry’s unique challenges and opportunities.

Your cover letter should demonstrate your editing , marketing, design, analytics, and project management skills. Specific examples of your related experience (e.g., familiarity with book publishing workflow ) and achievements (e.g., creating an award-winning book cover) can help you stand out.

This write-up will provide a step-by-step guide to writing an engaging, effective cover letter tailored to the publishing field. Whether you’re applying for an editorial assistant role, a proofreader job, a marketing coordinator position, or any other publishing job, these tips will help you create a polished cover letter that puts your best foot forward.

Understanding the Publishing Industry

The publishing industry plays a vital role in producing and disseminating information to the public through books, magazines, newspapers, and online content. Here is a brief overview of this dynamic industry and the key skills employers look for:

Publishing involves creating, producing, and distributing content to audiences. The core publishing sectors include books, newspapers, magazines , and digital publishing . Key activities in publishing include content acquisition , editing, design, production, marketing, and distribution. The industry has undergone major changes in recent years due to the rise of digital and self-publishing.

Some key characteristics of the publishing industry today include:

• The shift towards digital publishing and ebooks
• Consolidation of major publishers through mergers and acquisitions
• The emergence of online retailers as major distribution channels
• Rise of self-publishing and growth of indie publishers
• Increasing globalization of content acquisition and distribution

Given the evolving nature of the publishing industry, employers look for candidates with diverse skill sets. Some key skills and qualifications sought after include:

• Exceptional written and verbal communication abilities
• Strong editorial skills, including fact-checking, copyediting , and proofreading
• Project management and organizational skills to handle multiple projects
• Creativity and problem-solving skills
• Passion for books, writing, and reading
• Familiarity with publishing software and digital platforms
• Knowledge of the publishing process from manuscript to finished product
• Academic credentials related to English, Journalism, Communications, or Business

Understanding the publishing industry’s unique landscape and required competencies is key to crafting an effective cover letter for these roles.

What Makes an Effective Cover Letter?

An effective cover letter is a critical part of any job application. For publishing roles, the cover letter offers a valuable opportunity to showcase your skills, experiences, and passion for the industry.

Here are some of the key elements that make for an impactful cover letter when applying for a job in publishing:

Research the publisher or publication you are applying to so you can speak directly to their mission, values, and catalog. Show the hiring manager that this role and company fit you well by referencing specifics that resonate with your background and interests.

Draw connections between your skills, experiences, education, and the requirements listed in the job description. Give specific examples illustrating skills like editing, fact-checking, collaborating with authors, marketing books, etc. Quantify your achievements when possible.

Generic cover letters are easy for hiring managers to spot. Tailor each letter to the specific role and company. No two cover letters should be the same. Use the job description as a guide for which qualifications and accomplishments to emphasize in your letter.

Hiring managers want to get a sense of what motivates you. Communicate your genuine excitement for the publishing world and the position you’re applying for. Share insights on trends or issues in the industry to demonstrate your engagement.

Since publishing is all about words on a page, your cover letter is a chance to exhibit your writing skills . Craft clear, engaging content free of errors. Use vivid language and vary your sentence structure to make your letter stand out.

An effective cover letter doesn’t repeat your whole resume – it highlights your most relevant qualifications. The following strategies can help you write a compelling letter tailored to publishing roles.

A 5-Step Guide to Writing Your Cover Letter

Writing an effective cover letter is crucial for landing a job in publishing. Here is a step-by-step guide on how to structure and write your cover letter:

The header of your cover letter should include your name and contact information at the top, followed by the date and company address below. Make sure to address your letter to the hiring manager or recruiter by name if possible.

Your opening paragraph should start with why you are writing. Mention the job title and where you found the job posting. Express your interest and enthusiasm for the role and company.

Use the middle paragraphs to highlight your relevant skills, experiences, and accomplishments. Refer to the job description and connect your background directly to the employer’s needs. Provide specific examples of instances where you demonstrated skills they are looking for.

For publishing roles, emphasize experiences like editing, writing, proofreading, collaborating with authors, managing projects, marketing books, etc. Quantify your achievements when possible.

Close your cover letter by reiterating your interest in the job. Thank the employer for their consideration and mention that you look forward to discussing the role further. Provide your contact information again.

Be sure to proofread your cover letter thoroughly before sending it out. Check for typos, grammar issues, and awkward phrasing. Read it aloud and make edits to improve clarity and flow.

Tailor your cover letter to each application. Highlight different skills and experiences based on the specific job description.

These steps will help you craft an engaging cover letter that makes a strong case for your candidacy.

Tailoring Your Cover Letter to the Publishing Industry

When applying for a job in publishing, it’s essential that your cover letter demonstrates a clear understanding of the industry and highlights your relevant skills and experience. Here are some tips for tailoring your cover letter specifically for publishing roles:

Employers want to know you are genuinely interested in books, writing, and publishing. Include examples of books or authors that have inspired you, discuss your reading habits, and share any relevant writing samples or book reviews you’ve done.

Editorial skills like proofreading, fact-checking, editing manuscripts, and providing constructive feedback are highly valued in publishing. Provide specific examples of projects where you applied these skills successfully. Mention any formal training or education in editing as well.

Briefly explain your knowledge of the publishing workflow, key roles, and current trends/issues in the industry. This shows the employer you’ve done your research. Mention authors, imprints, or titles related to that specific publisher.

Look up the publisher’s website to understand their company culture, values, and catalog. Then, tailor your cover letter to highlight how your skills and experience align with their mission. This shows you’re a good fit for that specific role and company.

Many publishing jobs require skills like Adobe InDesign , Canva , Microsoft Word, Excel, PowerPoint, and more. Include a skills section in your cover letter highlighting your expertise in any software or tools commonly used in publishing.

With some customization and relevant details, your cover letter will demonstrate you have what it takes to succeed in a publishing role. Don’t be afraid to showcase your personality and passion for the industry.

Common Mistakes to Avoid When Writing Your Cover Letter

When applying for jobs, especially in a competitive industry like publishing, your cover letter can make or break your chances of landing an interview. Avoiding common mistakes that could diminish your chances of being considered is important. Here are some mistakes to avoid when writing your cover letter for a publishing job:

Avoid using generic statements that could apply to any job or industry. Instead, focus on specific skills, experiences, and achievements relevant to the publishing industry.

Carefully proofread your cover letter for spelling or grammatical errors. Mistakes in your cover letter can create a negative impression and suggest a lack of attention to detail.

While it’s important to highlight your skills and experiences, remember also to emphasize how you can contribute to the company and its goals. Show the employer what value you can bring to the organization.

Tailor your cover letter to the job you’re applying for. Avoid including irrelevant information that doesn’t directly relate to the position’s requirements.

Keep your cover letter concise and to the point. Hiring managers often have limited time to review applications, so ensure your cover letter is easy to read and highlights your most relevant qualifications. By avoiding these common mistakes and following the tips provided, you can create a compelling cover letter that showcases your passion for the publishing industry and positions you as a strong candidate.

Here is an example of a good cover letter for a publishing job that you can use and customize:

Ross Michael 123 Elm Street, Apartment 4B New York, NY 10001 (212) 555-7890

Monica Smith The Yorker Magazine 123 Literary Lane New York, NY 10010

Dear Mrs. Smith,

I am writing to express my enthusiastic interest in the Editorial Assistant position at The Yorker Magazine, as advertised on the Monster job board. With a strong background in writing and editing and a genuine passion for publishing, I am eager to contribute my skills and dedication to your esteemed publication.

I have honed my editorial and communication skills throughout my academic and professional journey. I am excited to apply them in a dynamic and creative environment like The Yorker Magazine. As a graduate with an English Literature and Creative Writing degree, I have developed exceptional writing and editing abilities.

I am meticulous and have a keen eye for grammar, style, and punctuation. I am confident in assisting in proofreading, copyediting, and fact-checking to ensure the highest editorial standards are met. I am an avid reader of The Yorker Magazine and admire its commitment to delivering high-quality, thought-provoking content. I am excited to contribute to a publication that aligns with my interests and values.

Thank you for considering my application. I would welcome the opportunity to discuss further how my background and experience align with your needs. Please find my resume attached for your reference.

Yours sincerely,

Ross Michael

Writing an effective cover letter for a publishing job can be challenging, but it is achievable with the right approach and understanding of the industry. A compelling cover letter should demonstrate your passion for books and publishing, highlight your relevant skills and experiences, and align with the company’s mission and values.

Tailoring your cover letter to each specific role and avoiding common mistakes can significantly increase your chances of securing an interview. Remember, your cover letter is your first chance to make a lasting impression on potential employers, so take the time to craft a letter that meets the basic requirements and stands out in a crowded field.

By following the steps and tips outlined in this guide, you will be well on your way to creating a powerful cover letter that showcases your qualifications and enthusiasm for the publishing industry.

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How to write a covering letter to a publisher, editor or agent

Latest posts.

The first thing publishers see when they open your submission package is the covering letter. It doesn’t matter how good your synopsis and sample chapters are, if this vital document fails to impress an editor or agent, then your submission will be rejected. So to ensure you make an excellent first impression, follow the advice of the experts

The first thing publishers see when they open your submission package is the covering letter. It doesn’t matter how good your synopsis and sample chapters are, if this vital document fails to impress an editor or agent, then your submission will be rejected. So to ensure you make an excellent first impression, follow the advice of the experts...

Find the right publisher for your manuscript

Before you start writing your covering letter, you need to find the right publisher for your manuscript. If your book is a non-fiction guide to growing your own vegetables, you need to find a publisher who produces non-fiction gardening books. Sending it to a publisher who specialises in short story romances will result in instant rejection. It is also essential that you check their submission guidelines and follow them precisely. They may specify how long the covering letter should be or what you should include.

What to include in your covering letter

Show off your strengths

The Writer’s Journey: From Inspiration to Publication demystifies the world of publishing and outlines the steps non-fiction writers need to take to present their work to agents and publishers professionally and with confidence.

For non-fiction covering letters, include:

• Compelling Key Sentence • what makes your book different • who it is for • your passion for writing it • your credibility as the author • a mention of your platform/key sales, marketing or promotional opportunities

For fiction covering letters, include:

• Compelling Key Sentence(s) • key themes/features of your story • genre • length • why you wrote the book • something about you/background • life experience • your influences as a writer, writing career • how you see the book in terms of the market ie who for, is it first in a series etc.

Points to remember when writing your covering letter

• Get the name of the publisher/editor right • State where you found their details and why you are approaching them • Tell the publisher about your book • Give your blurb or Compelling Key Sentence • Tell the publisher about yourself • End on a positive note

Ever considered a writing course?

Becoming a successful writer

Are you new to writing and wondering how to go about breaking into print? If so, this course can almost certainly help. It will help you find the field for which your own writing talents are best suited, and will show you how to produce the kind of material that editors and publishers in that field demand.

Polish Your Writing Style

How should you structure paragraphs? What factors should influence your sentence length? What is the difference between a topic sentence and a what-next sentence and when should you use these sentences? These are typical questions your course addresses and will give you a flavour of the kind of work you will be tackling.

Making The Most of Your Life Experiences

A unique, purposeful and enjoyable course to tell you how to best capitalise on what is probably your most prized possession: your stock of personal memories. The course will guide you through what is likely to work well and warns you of obvious dangers. It is full of tips gained from practical experience which you can apply to telling your memories, whether you do so for occasional pleasure or as the basis of a business.

Full Course List

We have lots of excellent courses for writers of all levels. Take a look at our complete course list here.

Cover Letter Tips

A successful cover letter should expand on, not regurgitate, details that can be found on a résumé. The cover letter should also sell your interest in publishing, your enthusiasm for the books and genres that imprint or department produces, and what excites you about the role. It should also share how you are day-one ready to support the hiring manager as their potential new employee.

Considerations for Your Cover Letter 

T hese questions can serve as a framework or guideline for your cover letter . U tilize the ones that best suit the job you are applying fo r.

• Why do you want to work in publishing and/or in this specific business area?
• Why do you want to work with these specific books or genres? What are the common themes or tropes in these titles/genres that speak to you?
• Who is the audience for these books? How would you reach that audience?
• What keeps you coming back to read more?
• What makes the books you love stand out against the competition?
• What publishing trends are you currently seeing?
• What job tasks or responsibilities are important/interesting to you ? Are those highlighted in your cover letter?
• How do the required tasks connect to your experience? T hink about your transferable skills .
• What are the most important skills utilized in your previous experiences? How d o those skills apply to the role you are applying for?

Formatting Your Cover Letter

Be sure to follow these guidelines when applying to a role at Pen guin Random House.

• Address your cover letter to “Hiring Manager” or “Recruitment Team.”
• Your cover letter should be no less than a paragraph and no more than one page (approximately 250-300 words).
• Do not bold, caps lock, or highlight keywords or phrases.
• Read the letter aloud to check for clarity and grammar.
• Save your cover letter as “Last Name, First Name Cover Letter” and upload the document as a PDF.

Additional Resources

Considering a career in publishing, before you apply, résumé tips.

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How to Write a Cover Letter: 5 Tips for a More Effective Pitch

by Kate Sullivan

Cover letters are the bane of any job-seeker’s existence. Most of us dread writing them. How do you sum up all your qualifications and experience into a page or less, let alone make the first two sentences so engaging, so captivating, that the exhausted hiring manager sorting through the submissions just has to keep reading?

Hold up a second and think about that again. You’re trying to write something that is so immediately engrossing that the person reading it can’t bear to put it down.

Sounds like a job for a professional writer!

Turns out, writing a cover letter isn’t so different from writing a novel! The most effective ones make use of classic storytelling arcs to show a journey and create a sense of catharsis, or relief, in the reader.

In a cover letter, you’re detailing a chapter in your own arc: how you got your amazing skills, and how you’ll use them to overcome the challenges your target employer is facing.

Think of it in those terms and writing a cover letter suddenly becomes fresh and exciting!

How to Write a Cover Letter

All you have to do is combine your skills as a novelist or creative writer with the basic requirements of a professional letter and you’re on your way to success.

Follow our cover letter tips below to apply your fiction-writing skills and craft a more effective cover letter that lands you the interview.

1. Start with the Hook

It’s often said that you have one paragraph—one page if you’re lucky—to get your reader hooked on your novel.

The same is true with a cover letter. Hiring managers are inundated with applications and often just scan the dozens of emails and letters they receive every day. So it’s critical to stand out immediately—to hook the HR person just like you hook someone into a novel.

But “It was the best of times, it was the worst of times” might not be the ideal approach here. You only have a brief moment to grab your reader’s attention and you need to do it in a way that’s businesslike and on point, but still different enough to be noticed.

Instead of using a formulaic opening like “I’m writing to express my interest in this position,” get creative with your hook. Express how excited you are by the challenge the position poses and that you’re ready to jump in right away. If possible, touch on a crucial feature of the position that you’re ready and able to tackle in a big way. Include a quirky (but relevant!) detail or other unique feature to really get the hiring manager curious about you.

Some examples include:

• As a professional accountant, I’m ready and able to manage the dozens of accounts at Shipping Co.—and my background as a semi-professional chainsaw juggler has prepared me to balance all the tasks this position will require with complete grace, never dropping a thing.
• As head of marketing for Spacely Sprockets, I’ll bring a fresh perspective to your outreach efforts, combining traditional and new media to engage the most potential customers. In addition to my formal training as a marketing director, I’m also a YouTube expert, with more than 2 million views on my vacuum cleaner technology channel. I’m eager to bring my combination of smart marketing and technological fun to Spacely.

2. Give Background, But Not Too Much

In fiction, too much exposition is never a good thing. Your reader wants to engage with the plot and characters, not spend hours plodding through a detailed description of every historical happening, village spat, and change in the weather. A good novelist learns how to control the flow of information, giving just enough background to inform, but never so much that it overwhelms.

Same goes for writing a cover letter! Hiring managers need to know you’ve got the skills to do the job, but they don’t need to know everything you’ve ever done in the field.

Think of the cover letter as your chance to give some critical exposition, but without infodumping on the reader.

Bullet points come in handy here: list your five major accomplishments that relate to the role you’re applying for, then cut yourself off. The details go in your resume—and after seeing this teaser, the hiring manager will surely want to know more!

3. Outline the Challenge

Every good story needs a challenge—it’s just plain boring to read about a situation where everything’s going right all the time! And that’s not very reflective of real life, either…in the real world, there’s all kinds of bumps and forks in the road.

Businesses face challenges, too. The business you’re applying to work with surely has problems to solve and hurdles to clear. Use your knowledge of the industry and the role to figure out the major challenge that position will deal with. Then describe that quickly and clearly in your letter.

Cover letters aren’t about you. They’re about the needs of the company doing the hiring. So instead of focusing on why you need the job or why you’re the best fit, show that you understand the challenges the company is facing.

You’ll prove that you’re insightful and tuned in, and that you’ll be a good team player working to help the company succeed.

4. Lead to the Resolution

Once you’ve outlined the challenge, you need to move towards a resolution. In fiction, this means taking your characters through a series of conflicts, with all the attendant ups and downs, and then finally reaching a climactic resolution.

In business, you don’t know what the resolution might be—and you certainly want to minimize the “downs” you experience on the way there!

But in a cover letter arc, you can skip over all that and head straight for the resolution. You’ve pointed out the main challenge that the person taking up this role will be faced with. How can you help the company rise to the occasion?

Briefly outline one or two things you might do, based on your particular experience and skills, to help the company meet its goals and triumph over that challenge.

5. Leave Them Wanting More

It’s rarely engaging to spell out every little thing and to put a tidy bow on a story—a few loose ends can be tantalizing. You don’t want to leave gaping plot holes in your fiction, but allowing room for a sequel is hardly ever a bad idea.

Applying that to your cover letter arc means that you don’t give away everything you might do for the company right in your cover letter. You can give them a few hints and ideas for the kind of expertise you’ll bring on board, but hold back the details and your best ideas for execution.

The “sequel” to your cover letter, after all, is the interview—and from there, the third book in the series is when you actually start on the job. You want to make sure that you have some great insights to share when you get to that point, and that you’re continually revealing some new advancement to the plot (that is, your career and your effectiveness at work).

Don’t hold back by doing a substandard job, obviously, but give yourself room to shine by not laying everything out at the start. Leave ‘em wanting more so that they have to hire you to get it!

Write a Stronger Cover Letter

By applying the techniques of effective fiction plotting and storytelling arcs to your next cover letter, you can stand out from the crowd and make an impression on even the most harried HR rep.

Hook them hard, outline the challenges, remember to serve your reader’s interests instead of your own, and keep your exposition relevant and minimal. Your career arc will thank you!

What’s your secret to a great cover letter? Share your tips in the comments below!

For more on advancing your career, check out these articles:

• How to Use LinkedIn to Improve Your Career, Grow Your Network, and Become a Social Media Master
• Job Interview Tips: What to Expect, How to Prepare, and How to Answer the Most Common Questions
• How to Write a Letter of Interest and Bring Your Dream Job to You
• 39 Ways to Make Money Writing: The Ultimate Career Guide for Writers

Kate Sullivan is an editor with experience in every aspect of the publishing industry, from editorial to marketing to cover and interior design.

In her career, Kate has edited millions of words and helped dozens of bestselling, award-winning authors grow their careers and do what they love!

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How to Write a Cover Letter That Sounds Like You (and Gets Noticed)

• Elainy Mata

Do the research, start off strong, and emphasize your value.

• EM Elainy Mata is a Multimedia Producer at Harvard Business Review. ElainyMata

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Publisher Cover Letter Example

Writing a cover letter to a publisher can feel like a challenging task. It’s important to get the right tone and make sure that the most important points are covered. To make the process easier, we have put together a comprehensive guide which outlines the key elements that should be included in your cover letter and provides a helpful example. With this guide, you can be sure that your cover letter will make a great first impression on the publisher.

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Publisher Cover Letter Sample

[PUBLISHER NAME]

[PUBLISHER ADDRESS]

Re: Submission of Manuscript

Dear [PUBLISHER NAME],

I am delighted to submit my manuscript, [MANUSCRIPT TITLE], for your review and consideration for publication.

The manuscript is a [GENRE] novel with [NUMBER OF WORDS] words, written for a [TARGET AUDIENCE] audience. It is a story of [OVERALL PLOT], exploring themes such as [THEMES]. It covers the topics of [TOPICS], and in the process, showcases the unique aspects of [LOCATION].

I am confident that my manuscript is a valuable contribution to the [GENRE] genre and is sure to engage and entertain readers.

I have a background in [YOUR BACKGROUND], making me well- equipped to handle all aspects of the publication process. I am creative and organized, and I am committed to helping make this book a success.

In addition to my manuscript, I have included a [OUTLINE] and sample [CHAPTER] to provide you with a better idea of what the book is about.

I look forward to your response.

[YOUR NAME]

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What should a Publisher cover letter include?

A publisher cover letter should provide a concise overview of the candidate’s qualifications, experience, and relevant skills that make them an ideal fit for the position. It should also demonstrate their enthusiasm and enthusiasm for the position, as well as the publisher’s mission and values.

The cover letter should include the following components:

• A brief introduction that highlights the candidate’s qualifications, experience, and skills.
• An explanation of why the candidate is interested in the publisher and why their skills make them the perfect fit for the role.
• An overview of the candidate’s relevant experience, such as writing, editing, or other publishing- related experience.
• Examples of previous work, such as articles, published books, or other relevant materials.
• Details of any awards or recognition the candidate has received, such as writing awards or best- seller lists.
• A summary of the candidate’s professional goals and why they feel they are uniquely qualified to contribute to the publisher’s success.
• A closing statement that expresses the candidate’s interest in the opportunity and their availability for an interview.

Publisher Cover Letter Writing Tips

Writing a cover letter to a publisher is an important step in ensuring that your book proposal is given the attention it deserves. Whether you are submitting a novel, non- fiction book, or children’s book, your cover letter is your chance to introduce yourself and your work to the publisher. Here are some tips to help you write a successful publisher cover letter:

• Start off strong – Many publishers receive hundreds if not thousands of queries each week. Make sure your opening paragraph is attention- grabbing and captures the reader’s interest.
• Introduce yourself – Explain who you are and why you are writing to the publisher. Be sure to include a brief overview of your background and qualifications.
• Describe your book – Provide a short summary of your book, including the genre, target audience, and a few key plot points. Explain why you believe your book would be a good fit for the publisher.
• Show your enthusiasm – Publishers want to know that you are passionate about your book and will be an active partner in the publishing process. Make sure to include statements that demonstrate your commitment to the project.
• Keep it short – Your cover letter should be no more than one page in length. Be sure to keep your language concise and to the point.
• Close strong – End your letter with a brief statement that reiterates your enthusiasm and encourages the publisher to read your proposal.

Following these tips can help you create an effective and engaging cover letter that is sure to grab the publisher’s attention. Good luck with your query!

Common mistakes to avoid when writing Publisher Cover letter

Writing an effective cover letter for your publisher can mean the difference between getting published or not. To ensure your cover letter stands out among the rest, here are some common mistakes to avoid:

• Not addressing the publisher by name: Make sure you know the name of the publisher you are submitting your work to and address them directly in your letter.
• Not explaining why you’re submitting your work: Be sure to explain what inspired you to write your book, and why you think it would be a great fit for their publishing house.
• Not double- checking your spelling and grammar: It is essential to proofread your letter several times to make sure there are no errors before sending it off.
• Not including a sample of your work: If you are submitting a book, include a sample chapter or two in your cover letter to give the publisher an idea of what your work looks like.
• Not being concise: Keep your letter brief and to the point. You don’t have to tell your entire life story in a single letter, just enough to give the publisher a good idea of who you are and why your work should be chosen.
• Not being professional: Even though you want your letter to be personable, be sure to remain professional and courteous.

By avoiding these common mistakes when writing your publisher cover letter, you can ensure that it makes a great impression and increases your chances of being published.

Key takeaways

Writing a great cover letter for your Publisher can help you stand out from the crowd. Here are some key takeaways for writing a winning cover letter:

• Introduce yourself and explain why you are the best fit for the job. Be sure to highlight your experience and qualifications relevant to the position.
• Show your enthusiasm for the company and the job. Demonstrate why this opportunity is an exciting one for you.
• Be concise and to the point. Keep your cover letter brief and focused and make sure that you do not repeat information that is already in your resume.
• Make sure to proofread your letter. It’s important to double- check your grammar, spelling, and punctuation.
• Include a call to action. Ask for an opportunity to discuss the position further, and provide your contact information so the employer can reach you.

By following these tips, you can craft an impressive cover letter that will help you get the Publisher position you’ve been dreaming of. Good luck!

Frequently Asked Questions

1.how do i write a cover letter for an publisher job with no experience.

Writing a cover letter for a Publisher job with no experience can be intimidating, but there are still effective ways to showcase your enthusiasm and communication skills. First, start by introducing yourself and highlighting your education and qualifications. Explain why you chose this specific job and why you’re the best candidate for the position. Focus on the skills you have that would be beneficial in the role and how your unique qualities will add value to the company. Finally, politely close the letter by thanking the reader and expressing your enthusiasm for the opportunity to work with the company.

2.How do I write a cover letter for an Publisher job experience?

Writing a cover letter for an experienced Publisher job is slightly different than writing one with no experience. Begin by highlighting your professional experience and qualifications that make you the ideal candidate for the job. Explain why you’re passionate about the position and what unique qualities you can bring to the company. Outline your previous Publisher experience, highlighting the key skills you have acquired and the successes you have achieved in your past roles. Finally, thank the reader for their time and express your enthusiasm for the opportunity to work with the company.

3.How can I highlight my accomplishments in Publisher cover letter?

When outlining your accomplishments in a Publisher cover letter, it’s important to show how your successes have been beneficial to the company. Demonstrate how your past experience has been valuable to employers by outlining the skills you have acquired and the projects you have completed. Provide examples of how your work has improved the company’s profitability or efficiency and how you have been able to make a positive impact in your roles.

4.What is a good cover letter for an Publisher job?

A good cover letter for a Publisher job should be succinct, yet compelling. Begin by introducing yourself and explaining why you are the best candidate for the position. Outline your qualifications, experiences and accomplishments in the field, showing how you can bring value to the company. Focus on the skills and qualities you have that can benefit the position and how your unique background and knowledge can be an asset to the team. Finally, politely thank the reader for their time and express your enthusiasm for the opportunity to work with the company.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Publisher Cover Letter Example (Free Guide)

Create an publisher cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you in the market for a new career opportunity? Are you wanting to make a move from your current job? If so, you're likely in need of a great cover letter. Our Publisher Cover Letter Guide is here to help! Our guide provides you with the necessary information to create a compelling cover letter that will catch the eye of potential employers. Read on to learn more!

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Dear Publisher,

I am writing to apply for the position of Publisher with your company. With my extensive background in the publishing industry, I am confident that I have the skills and experience to make an immediate and positive contribution to your team.

I have a Bachelor’s degree in English Literature from the University of Chicago and have been working in the publishing industry for over 10 years. During this time, I have held a variety of roles, including book editor, copywriter, and publishing project manager. I have a deep understanding of the publishing process, from concept development and editing to production and marketing. I am also highly experienced in copywriting and have a strong eye for detail.

I am adept at collaborating with authors and managing editorial teams to ensure that projects are completed on time and within budget. I have a proven ability to spot potential areas of improvement, while also remaining organized and focused on the objectives of the project. I am also highly knowledgeable of the latest technologies and trends in the publishing industry.

I am confident that my skills and experience make me an ideal candidate for the position. I am passionate about the publishing industry and would be excited to join your team. I look forward to discussing this opportunity with you further.

Sincerely, [Your Name]

Why Do you Need a Publisher Cover Letter?

• A Publisher cover letter is essential in helping you stand out amongst the competition when applying for a publishing job.
• Having a well written and comprehensive cover letter can give you the edge over other applicants and allow you to show the hiring manager why you are the perfect candidate for the job.
• A Publisher cover letter allows you to showcase your writing and communication skills, which are often the most important qualities a publisher looks for in a potential employee.
• It also allows you to highlight any experience you have in the publishing industry, which can help demonstrate your knowledge and expertise.
• Finally, a Publisher cover letter can help you explain why you are the ideal candidate for the job and what makes you stand out from the competition.

A Few Important Rules To Keep In Mind

• Start your cover letter with an introduction that includes your name and your contact information.
• Address the letter to a specific contact person, if possible. If you are unable to locate a contact person, you may address the letter to the “editorial staff” or “hiring manager.”
• Outline your qualifications and experience that make you a good fit for the job.
• Explain why you are interested in the publishing house or the specific job.
• Include a copy of your resume or other relevant documents.
• Close your letter with a polite and professional tone.
• Proofread and edit your letter to ensure that it is free of any errors.
• Send your letter via email or postal mail, depending on the instructions provided by the publisher.

What's The Best Structure For Publisher Cover Letters?

After creating an impressive Publisher resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Publisher cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Publisher Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

When writing a publisher cover letter, it is important to be clear and concise. The following components should be included:

• Introduction: An introduction should be used to introduce yourself, explain why you are writing, and briefly mention your relevant skills and experience. It should be both engaging and concise.
• Background: The background section of the cover letter should provide the reader with a clearer understanding of your experience and qualifications. This section should include relevant information about your education, work history, and any special skills or qualifications that you possess.
• Relevant Experience: This section should highlight any experience that is directly related to the publishing industry. It is important to explain how your skills and experience make you well-suited for the position.
• Motivation: In this section, you should explain why you are interested in a career in publishing. Make sure to explain what it is about publishing that interests you and why you believe you would be a good fit for the position.
• Conclusion: The conclusion should be used to thank the reader for their time and reiterate your interest in the position. You should also include your contact information so that the reader is able to reach out to you.

Writing a publisher cover letter can be a daunting task, but following these simple guidelines can help you create a professional and effective letter. By highlighting your relevant skills and experience, you can show the reader that you are the ideal candidate for the position.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Publisher Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not researching the company or publication
• Not addressing the letter to a specific editor or publisher
• Not providing a clear understanding of your work
• Not providing samples of your work
• Not proofreading the letter for typos or errors
• Not being professional and courteous
• Not following the guidelines set by the publisher
• Not including contact information
• Not providing a call to action or asking for a response

Key Takeaways For a Publisher Cover Letter

• Highlight your experience in publishing, writing, editing, and marketing.
• Show that you understand the publisher's goals and how you can help them achieve them.
• Demonstrate your technical skills, such as knowledge of publishing software.
• Provide examples of your past successes in the publishing field.
• Discuss your attention to detail, organization, and communication skills.
• Show enthusiasm and a passion for the publishing field.

What Is a Cover Letter [to publishers]

Glossary > Cover Letter

💬 Definition of a Cover Letter: A cover letter is an introductory letter to publishers. The letter offers them sufficient details about your work, unpublished content, and yourself. 

Related questions about cover letters to publishers:

How do i write a cover letter for a publishing company, does a proposal need a cover letter, do you write a book proposal before the book.

Cover letters to publishers should describe and offer relevant information about the novel you want to submit and yourself as an author.

In terms of structure, you should start with an elevator pitch , which condenses your novel's idea(s) or work in a few words. As a cover letter is usually a one-pager, an elevator pitch should only be a paragraph.

Next, write how your novel fits in the publishing world (genre, style, etc.) and target audience. If there are any, mention a few titles that are similar to your work. Also, connect your book with your previously published titles, and make sure to say if it's part of a series or collection. 

Then, introduce yourself with a killer author bio. Mention the most relevant elements that would be appealing to the publisher. In the end, give them details of how to reach you. 

A proposal cover letter is a prequel to a potential business conversation with your publisher. It introduces the work of the writer to the publishing company. It sets the tone for the discussion and gives both parties relevant information about the possible terms of the meeting.

A good cover letter should address the primary concern of all publishers–whether the book will get noticed among all the other books on the market. Compare your writing to 5-8 comp titles in the market.

To put it shortly, yes. You submit your proposal before finishing your manuscript. You must include a detailed outline of what you plan to write in your book proposal, a marketing analysis (comp titles included), and a writing sample (up to a few chapters). This will enable the publisher to assess your writing style to see if there is a match to their pool of readers.

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Cover letters

A good cover letter can help to “sell” your manuscript to the journal editor. As well as introducing your work to the editor you can also take this opportunity to explain why the manuscript will be of interest to a journal's readers, something which is always as the forefront editors’ mind. As such it is worth spending time writing a coherent and persuasive cover letter.

The following is an example of a poor cover letter:

Dear Editor-in-Chief, I am sending you our manuscript entitled “Large Scale Analysis of Cell Cycle Regulators in bladder cancer” by Researcher et al. We would like to have the manuscript considered for publication in Pathobiology. Please let me know of your decision at your earliest convenience. With my best regards, Sincerely yours, A Researcher, PhD

Instead, check to see whether the journal’s Instructions for Authors have any cover letter requirements (e.g. disclosures, statements, potential reviewers). Then, write a letter that explains why the editor would want to publish your manuscript. The following structure covers all the necessary points that need to be included.

• If known, address the editor who will be assessing your manuscript by their name. Include the date of submission and the journal you are submitting to.
• First paragraph: include the title of your manuscript and the type of manuscript it is (e.g. review, research, case study). Then briefly explain the background to your study, the question you sought out to answer and why.
• Second paragraph: you should concisely explain what was done, the main findings and why they are significant.
• Third paragraph: here you should indicate why the readers of the journal would be interested in the work. Take your cues from the journal’s aims and scope. For example if the journal requires that all work published has broad implications explain how your study fulfils this. It is also a good idea to include a sentence on the importance of the results to the field.
• To conclude state the corresponding author and any journal specific requirements that need to be complied with (e.g. ethical standards).

TIP: All cover letters should contain these sentences:

• We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal.
• All authors have approved the manuscript and agree with its submission to [insert the name of the target journal].

Submission checklist

Before submitting your manuscript, thoroughly check its quality one more time. Evaluate it critically—could anything be done better?

Be sure that:

• The manuscript follows the Instructions for Authors
• All files are in the correct file format and of the appropriate resolution or size
• The spelling and grammar are correct
• You have contact information for all authors
• You have written a persuasive cover letter

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12 Writer Cover Letter Examples

Writers excel at weaving words into captivating stories, painting vivid pictures with their prose, and engaging readers with their narrative. Similarly, your cover letter is your chance to craft a compelling narrative about your professional journey, using your words to captivate recruiters and paint a vivid picture of your skills and experiences. In this guide, we'll explore outstanding Writer cover letter examples to help you pen your own captivating professional story.

Cover Letter Examples

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The best way to start a Writer cover letter is with a compelling hook that grabs the reader's attention. This could be a brief anecdote about a writing achievement, a unique perspective you bring to your work, or a notable publication where your work has been featured. Follow this with a clear statement of your intent, such as the specific role you're applying for. Remember to address the letter to the appropriate person, if their name is available. This personalized and engaging approach will help you stand out from other applicants.

Writers should end a cover letter by summarizing their interest in the position and expressing gratitude for the reader's time. They should reiterate their unique skills or experiences that make them a good fit for the role. It's also important to include a call to action, such as a request for an interview or a meeting. The closing should be professional and polite. Here's an example: "I am excited about the opportunity to bring my unique storytelling skills to your team and I am confident that I can contribute to your editorial goals. Thank you for considering my application. I look forward to the possibility of discussing this opportunity with you further." Finally, they should sign off with a professional closing like "Sincerely" or "Best regards," followed by their full name.

A writer's cover letter should ideally be one page long. This is because the purpose of a cover letter is to provide a brief introduction of yourself and to explain the reasons for your interest in the specific position or organization. It's important to be concise and to the point, while effectively communicating your skills, experiences, and why you would be a good fit for the role. A one-page cover letter is usually sufficient to achieve this. If it's too long, there's a risk that the hiring manager might not read the entire letter, and if it's too short, it might not provide enough information about your qualifications.

Writing a cover letter with no experience as a writer can seem daunting, but it's important to remember that everyone starts somewhere. Here's a step-by-step guide on how to approach it: 1. Start with a strong introduction: Begin your cover letter by introducing yourself and stating the position you're applying for. Make sure to grab the reader's attention with your enthusiasm for the role and the company. 2. Highlight your relevant skills: Even if you don't have direct writing experience, you likely have other skills that are relevant. Perhaps you have strong research skills, creativity, or a knack for storytelling. Maybe you've written blog posts, social media content, or academic papers. All of these can be valuable in a writing role, so be sure to highlight them. 3. Showcase your knowledge about the company: Show that you've done your homework about the company and the industry. This can demonstrate your interest and your initiative, both of which are attractive qualities in a potential hire. 4. Discuss your education: If you've taken any writing-related courses or earned a degree in a related field (like English, journalism, or communications), be sure to mention it. Even if your education isn't directly related, discuss how it's helped you develop valuable skills. 5. Provide examples: Use specific examples to demonstrate your skills. For instance, if you're applying for a content writing role, you might discuss a time when you wrote a well-received research paper or a blog post. 6. Show your passion: Passion can often make up for a lack of experience. If you're passionate about writing, make sure that comes across in your cover letter. 7. Close with a strong conclusion: Wrap up your cover letter by reiterating your interest in the role and your eagerness to contribute to the company. Thank the reader for considering your application and express your hope for further discussion. 8. Proofread: This is especially important for a writing role. Make sure your cover letter is free of typos and grammatical errors. Remember, everyone has to start somewhere. Even if you don't have professional writing experience, your unique skills and perspectives can still make you a strong candidate. Good luck!

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Home → About publishing → Write the perfect CV and cover letter

Write the perfect CV and cover letter

When applying for a job or internship, your CV and cover letter should be well written and specific to the job you are applying for. Highlight transferable skills from previous experiences, even if they were unpaid or not directly associated with publishing. For example, an administrator needs to have good timekeeping, show attention to detail, and have strong written and verbal communication skills which are all transferable skills for an editorial assistant.

• Take care checking for typos – use tools to help you like grammarly.com , ask a friend to proofread it for you, and read it out loud to catch any grammar, punctuation, or spelling mistakes.
• Make sure you have tailored your CV to the role you’re applying for. Avoid using the same CV or cover letter for every application – it should be specific to the role and company you are applying for.
• Don’t make it too long – CVs should be kept to two pages. Avoid long paragraphs and keep your sentences short. Try bullet points to demonstrate your skills and responsibilities under each position.

For more careers advice from people across the publishing industry on what – and what not – to put on an entry level publishing CV, view this video:

Covering Letter Tips

Take time to write your cover letter. Ask yourself why you want this position at this particular company. What is it you love about the role? Why do you think you’ll be the perfect candidate?

Research the company and, where relevant, the imprint*, and tailor you application. Look at types of books and/or journals they publish, what recent successes have impressed you, and who are their competitors. Reading the Bookseller (a magazine specifically about the bookselling and publishing trades) and following publishers on Twitter are great ways to keep up with industry news!

Remember that your cover letter is not just an embellished CV – it is an opportunity to show you have your own ideas, are aware of industry trends, and (most importantly) can do the job. Work through the list of required skills provided in the job description and give examples of relevant experience. When giving examples, be specific and show results, for example “In my time running my football club’s Twitter account at university, I introduced weekly sports quizzes that doubled our followers from 50 to 100 in one month”.

Be honest if you don’t have any experience of a required skill and present it as an exciting opportunity to develop.

• Address the cover letter to the hiring manager. This is usually included in the job description. If it isn’t, don’t be afraid to contact whoever posted the job and ask.
• Always err on the side of caution and use formal conventions in any correspondence, e.g. “Dear Sir/Madam” or, if you know their name, “Dear [Ms/Mr/Mx] [Surname]”. Remember that every interaction with the company is an opportunity to impress so be polite and respectful. Sending too many emails to check up on the status of your application can be annoying for those involved in the hiring process, who may be juggling hundreds of CVs.
• The first paragraph should come straight to the point, for example: ‘I am writing to apply for the position of [role name] that I saw advertised in [media/agency]. Please find my CV enclosed.’
• Use key words from the job description and give concrete examples of your skills.
• Some companies will let applicants know if they are unsuccessful, but this is not always the case. If you don’t hear from a company after the deadline, you can probably assume that you won’t be offered an interview.

Interview Tips

Research is key! Find out everything you can about the company, the books or journals they publish, the people that work there, and, if you can, the people who will be interviewing you.

Be prepared to answer these questions in an interview:

• Why do you want to work at this company?
• Why do you want to work in this role?
• Tell us a bit about yourself.
• What are your biggest strengths?
• What is your biggest weakness?

It’s also a good idea to prepare examples of your creativity, problem-solving abilities and organisational skills. Using the job description, consider if there are any other key skills you may be asked to give examples of in the interview.

Always come to an interview with a list of questions and remember that you are also interviewing them! This is your opportunity to find out if the company is right for you – what is the company culture like? Are there opportunities for training and progression? Who are the rest of the team?

Build rapport with the interviewers by asking about their careers, what they like about working there, and what they hope the successful candidate will get out of the role. Finally, don’t forget to ask about the timeline and next steps for their final decision. This is especially important if you have multiple interviews in the same week as you may be offered another position while waiting to hear back from them.

*An imprint is a publishing term for subdivision of a publishing company. A publisher may have multiple imprints under the same division. In a very large company with several divisions, there can be hundreds of imprints, each with their own distinct list of books. To figure out where the team that you are applying to join fits within the overall structure of the business, visit the About page of the parent company. For example, if you are applying for a position at Penguin Random House, you can find a description of their divisions and imprints here .

Writing a Cover Letter

When I wrote my article on Writing a Synopsis , I mentioned that it was one of the most challenging tasks for authors. The cover letter (otherwise known as a Query Letter), by comparison, should actually be pretty simple.

The main aim of your cover letter is to give the agent/publisher more detail about your manuscript and you, the author. Things like:

manuscript title;

word count;

manuscript blurb;

market placement;

target audience;

author background;

‘call to action’; and

contact information (don’t forget this one!!!).

Most of these seem pretty obvious, however when you are caught up writing this letter, it can be easy to forget to include important details (I can’t tell you how many authors fail to include the genre and word count).

As well as offering information, it is also acting as a ‘call to action’. It is an invitation for the agent/publisher to read your manuscript, with the view to acquiring it. It is part business letter (informational), part sales copy.

The agent or publisher should be able to read your cover letter (along with the synopsis) and get a sense – ‘at a glance’ – of whether your manuscript is worth their time.

NOTE: It is important to remember that the below advice is based on general recommendations, you should always read and adhere to the guidelines that each publishing house and literary agent sets out.

So, what is a cover letter and why is it important?

Part informational and part sales pitch, the cover letter should provide necessary details to the agent/publisher as well as entice (sell) the reader to read more of your work (ie the synopsis or the full manuscript). This document should provide the agent/publisher all the details they need to decide whether it is a good fit for their audience, and therefore whether to consider acquiring it.

When you submit your manuscript to an agent, editor or publisher the first thing they will read is your cover letter and synopsis – which is why you want to get it right, it’s the first step to getting published!

Writing your cover letter

You will be happy to hear that cover letters aren’t actually too complicated to write. The cover letter should be no longer than two A4 pages (preferably one) and made up of a few brief paragraphs, see below for the breakdown of what should be in the cover letter (and can appear in any logical order you choose).

The letter itself, is just that: a letter. And it needs to be formatted accordingly with your contact details, a proper address to the editor/publisher/agent (using their name and title or the name of their organisation at the very least!) a signature, and body content. I would also consider using 1.5 spacing for clarity.

Even if you are submitting via email, your cover letter should follow the standard formatting for a letter. In fact, I would usually include the cover letter and the synopsis as an attachment to your email – always refer to the website guidelines for each agent/publisher to guide you on this.

So what do you need to include?

Initial paragraph is the ‘ fact dump ’ where you want to provide the manuscript’s title, word count, genre... Remember, the person you are addressing knows nothing about your manuscript so you need to give them a snapshot of it.

Follow this up with a brief blurb (teaser) of your work, this should read like the back cover copy you read on books. It should outline the central characters, the conflicts, the themes…

Then comes the market pitch where you need to outline the target audience, competing titles, similar authors…explain why the manuscript would be of interest to the publisher/agents readers.

And now you, the author, should figure in the form of an author bio . Keep this brief and succinct, your manuscript should do the real talking. Only include relevant information about you, like: —  What prompted you to write this particular novel? —  What relevant studies have you completed? —  If you have been published, tell us what and where. (Don’t include self-publishing credits unless you had unbelievable sales or were reviewed by a reputable industry reviewer.) —  If there are things about your personal or professional life that are relevant to the manuscript, let us know – if you’re a cattle farmer and you have written a rural romance set on a cattle farm, that’s relevant to mention. —  Only include writing awards if they are from well-known and respected organisations.

Finish with a ‘ call to action ’ . Invite the editor to contact you if they have questions, let them know the manuscript is ready to be sent on their request, ask for them to consider you as a future client. Whatever you are wanting from them, spell it out here.

And don’t forget to sign off with a ‘ thank you for your consideration ’ and your name.

Sample Cover Letter

A few more tips…

Here are a couple more things that I find helpful when reading a cover letter. I read quite a few and I want the information to be quick and easy to consume, and these are the things that help me:

I rather like headings; ‘story summary’, ‘selling points’, ‘author bio’, ‘market position’, ‘competition overview’ just to name a few. This helps me read the information that is most important to me first, and stops me skipping other information while I look for the ‘good bits’.

I also like the use of bold and underlined It helps me grab for the important bits quickly. I am usually looking for genre and word count information in the first instance, and this really helps me to grab this information quickly.

Things that annoy me (just a little)...

Typos and misspellings, wrong word usage, incorrect punctuation – I know this all seems petty, but these are things that writers really should get right in their cover letter. It shows that they care about the words that they are putting on the page, and that they’re not lazy. No one likes a lazy author.

Letters that use it as a platform for a diatribe of rubbish that is irrelevant to the manuscript, but seeks to prove their intelligence. PLEASE let your manuscript speak for itself, keep the cover letter simple. All I want to know is what your MS is about, whether it fits my list and whether you have any relevant experience. Here is an example of the above pet peeve: I was reading information written by ‘experts’ who said ancient man was so stupid that he wouldn’t come out of the rain. When I read Thomas Hobbe’s, famous quote that life for ancient man was ‘solitary, poor, nasty, brutish and short’. Well I bristled…blah blah blah. What has all this to do with my novel? Well, nothing actually, but it is how I commenced writing…

On this note, please don’t tell me what your novel was intended to be when you started writing it!!!! Tell me about what it is now. Here is another example of a letter I received: It was originally meant to be a thriller for ‘a male on a plane trip’ reader, but has been softened and lengthened with the addition of two strong female characters, who made it as much about people as action situations.

And a few general items...

Research relevant publishers for your work. The ‘bible’ for writers of articles and books is Writer’s Marketplace, which lists publishers’ contact information and the type of manuscripts they seek. Read the listings carefully and selectively make your choices instead of mass mailing your manuscript to every publisher under a certain category. Also, make sure you check the publisher or agent’s website to make sure what they are and are not currently accepting..

Know your genre and the market competition.

Expect to wait between six to eight weeks (or longer) for a response to your query – assuming you get one at all!

I hope the above information has helped you to formulate a draft of your own cover letter, or edit an existing one. If you are still having troubles with your cover letter and synopsis there are plenty of services (like The Manuscript Agency) who offer this service, professionals who will sit down and help you write your cover letter. Please contact me via email – [email protected] – if you would like more information on the fees and processes related to this service.

Writing a Synopsis

Publishing: children's books explained.

How to Write a Cover Letter That Will Get You a Job

I ’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

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