sample cover letters for technical writing jobs

Resume Worded   |  Career Strategy

14 technical writer cover letters.

Approved by real hiring managers, these Technical Writer cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Technical Writer
• Senior Technical Writer
• Documentation Specialist
• Junior Technical Writer
• Alternative introductions for your cover letter
• Technical Writer resume examples

Technical Writer Cover Letter Example

Why this cover letter works in 2024, highlighting relevant experience.

This sentence effectively showcases the applicant's previous experience in technical writing, emphasizing their ability to collaborate with teams and manage the documentation process.

Quantifying Success

By providing specific numbers on how their work impacted user engagement, the applicant demonstrates their ability to drive results and make a tangible difference in their role.

Showing Genuine Enthusiasm

This sentence expresses genuine excitement about the opportunity to work at Microsoft and contribute to the improvement of their software products, indicating that this is not just another job application for the applicant.

Connect personal experience with company values

As a job seeker, it's pretty powerful when you can connect your personal experiences to the values of the company you're applying to. It shows you understand their mission on a deeper level and are personally invested in it. This cover letter does a great job of that, tying the writer's small-town upbringing and appreciation for accessible technology to Google's commitment to making complex tech understandable.

Highlight your impact with numbers

Adding quantifiable achievements to your cover letter can do wonders, as it gives concrete evidence of your abilities. This writer didn't just say they improved user comprehension and reduced customer support tickets, they provided percentages for these improvements. This gives a clearer picture of their impact and what they can potentially bring to the table at Google.

Discuss relevant accomplishments

In this cover letter, mentioning the implementation of a content management system is a smart move. It directly relates to the role of a Technical Writer, showing how the writer used innovative solutions to enhance efficiency. Plus, suggesting how this could benefit Google, demonstrates the writer's foresight and adaptability.

Showcase Impactful Achievements

I appreciate when you quantify your achievements. That 40% reduction in customer support tickets? That's no small feat and it tells me right away that you've got the skills to produce results. You've proven you can do the job, and not just in theory.

Highlight Team Collaborations

Seeing that you've collaborated with a development team and that it led to a 25% increase in project delivery efficiency gives me faith in your teamwork skills. It also tells me that you understand the importance of internal communication and knowledge sharing and that you're not just focused on the end-user.

Express Genuine Interest

When you share what excites you about the role, in this case documenting cutting-edge technologies, it shows me that you're genuinely interested in what you'll be doing. That's a level of authenticity that can't be faked, and it makes me believe that you'll bring passion to the role.

Align Your Goals with the Company

It's great to see that you're thinking about how your skills align with our vision. You're not just looking for any job - you're looking to contribute in a meaningful way. And that tells me you've got more than a paycheck in mind. You're here to make a difference.

End with Warmth

Ending your letter with a warm closing like "Warm regards" gives a sense of your personality. It's a nice touch that leaves me with a positive impression of you as an individual.

Show passion for the product

When you express genuine excitement for the company's products, it shows you're not just looking for any job but are specifically interested in what they do. This can make your application stand out.

Highlight your impact on user experience

Discussing specific achievements, like reducing support tickets and boosting user satisfaction, provides clear evidence of your ability to produce valuable content. This is what hiring managers are looking for in a technical writer.

Demonstrate ability to simplify complex topics

Showing you can make difficult topics easy to understand is crucial for a technical writer. It indicates you can help users effectively engage with the product.

Connect your skills to company goals

Linking your technical expertise and passion for clear documentation with the company's mission emphasizes how you can contribute to their success. It suggests a mutually beneficial fit.

Express eagerness to contribute

A strong closing statement that expresses enthusiasm for discussing your role in the company's future indicates a proactive and positive attitude.

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Highlight your initial attraction to the field

Telling me about your first encounter with the company's products and how it sparked your interest in this field makes your application memorable. It shows a genuine interest that predates this job opening.

Showcase your ability to simplify complex information

Being able to take complex technical concepts and make them easy for everyone to understand is essential for a technical writer. This skill is highly valued and not everyone has it.

Demonstrate versatility in technical communication

Your experience working with both technical and non-technical audiences speaks volumes. It's important that you can communicate effectively with everyone in the company, regardless of their technical background.

Share what excites you about the company

Your excitement about the company's values and how you can contribute to them tells me you're not just looking for a job but a place where you can grow and make a difference.

End on a positive and proactive note

Ending your cover letter by expressing your desire to discuss your fit for the role further is a great way to prompt a conversation. It's assertive without being pushy.

Show your passion for the company

Mentioning your genuine admiration and use of the company's products shows that you are not just looking for any job, but you are specifically interested in this company because of what they do. This helps the hiring manager see you as a more engaged and motivated candidate.

Highlight your ability to simplify technical concepts

Stating your knack for making complex information easy to understand is crucial for a technical writer position. It tells me you have the core skill needed to succeed in this role, making it easier for non-technical readers to grasp technical subjects.

Emphasize audience awareness

Understanding and tailoring content to meet the audience's needs is a key part of being an effective technical writer. By highlighting this, you demonstrate an essential skill for creating user-friendly documentation that resonates with its intended readers.

Showing your enthusiasm to use your skills to support the company's mission and help users maximizes the impact of their products signals that you're a candidate who seeks not just to do a job, but to make a real difference within the team.

Close with a proactive call to action

Ending your cover letter by looking forward to discussing how you can contribute to the company's success is a strong move. It's polite, yet assertive, encouraging the hiring manager to envision you as part of their team and to take the next step in the hiring process.

Senior Technical Writer Cover Letter Example

Draw from personal foundational experiences.

It's a great idea to reference personal elements that have shaped your professional skills. In this case, the writer's upbringing in a family of educators has shaped their communication skills. It lends authenticity to their claim of having strong communication skills and makes for a memorable introduction.

Showcase leadership and project management skills

For a Senior Technical Writer role, leadership and project management skills are likely as important as writing skills. The writer smartly highlighted these by sharing a project where they led a team to complete a substantial piece of work within a tight deadline. This indicates they can take on a leadership role and manage large projects effectively.

Present problem-solving initiatives

Showing that you can identify problems and initiate solutions is a huge plus. By describing an initiative that improved accuracy and efficiency, the writer demonstrated their proactive problem-solving skills. These are valuable traits for a senior role and it signals that the writer is not just a doer, but also a thinker.

Demonstrate Your Value

Providing specific examples, like how you increased user engagement by 60% at RW Tech Company, serves to underline your value. It shows me that you don't just talk a good game, you're able to follow through and make a tangible impact.

Show Your Innovative Approach

When you talk about introducing a documentation analytics program, it demonstrates that you're not just a doer but also a thinker. You're looking for ways to innovate, and that's just the kind of mindset we value.

Share Your Excitement

When you express excitement about working with our global teams, it tells me that you're motivated by challenge and the chance to make a difference. It reassures me that you're not simply looking for a job - you're eager to contribute.

Understand the Company's Ethos

Seeing that you understand and value our inclusive approach to technology is assuring. It means you'll be able to align your work with our company ethos and ensure that the documentation you create is accessible to all.

Offer to Contribute

Ending your letter with an offer to discuss how you can contribute gives me a sense of your proactive attitude. It's a clear sign that you're ready to roll up your sleeves and get involved.

Personal connection with the company's mission

Sharing your admiration for the company's work shows you're already aligned with their values, making you a potentially great fit for their culture.

Showcase leadership in technical writing projects

Highlighting your experience in leading projects, especially those that had measurable successes, demonstrates your capability to handle senior-level responsibilities and challenges.

Illustrate your knack for making tech accessible

Providing examples of how you've translated complex technical concepts into accessible content showcases a key skill that's valuable in any technical writing role, especially in environments that value user-friendly documentation.

Align with the company's vision of innovation

Expressing your draw to the company's commitment to innovation connects your personal goals with theirs, suggesting you'll contribute positively to their culture and objectives.

Convey enthusiasm for the opportunity

An earnest closing that communicates your eagerness to bring your expertise to the team can leave a lasting, positive impression on the hiring manager.

Show your technical writing impact

Explaining your experience in creating technical documents for software products helps me understand your practical skills and how they will benefit our team.

Highlight leadership in documentation

Talking about how you've established documentation standards shows you're a leader who can elevate our documentation processes.

Link experience with specific achievements

By connecting your leadership in projects to measurable outcomes, like increased engagement and reduced support tickets, you make your expertise undeniable.

Align with the company's mission

Expressing your enthusiasm for the company's goals tells me you've done your homework and are genuinely interested in contributing to our success.

Convey passion for user-centric documentation

Your eagerness to create documentation that focuses on the user shows you prioritize customer satisfaction, which is key for us.

Express your admiration for the company's mission

Starting your cover letter by sharing your excitement about the company’s innovative work immediately catches attention. It shows that your interest in the position goes beyond just finding a job - you want to be part of their mission.

Showcase your achievements with metrics

Quantifying your accomplishments, like increasing user engagement or reducing support tickets, offers clear proof of your impact in past roles. This not only highlights your skills but also provides concrete examples of how you can add value to the team.

Demonstrate your unique skill set

Clarifying what sets you apart, especially your expertise in making complex technical content user-friendly, illustrates your value proposition as a senior technical writer. This skill is crucial for helping users achieve their goals using the company's products or services.

Connect your ambitions with the company's industry leadership

Showing excitement about joining a leading company in the industry suggests that you are motivated by innovation and growth. It implies you are someone who seeks to contribute to and grow with the company.

Invite further conversation

Politely requesting a discussion about your potential contributions to the company's success is a strategic way to close your cover letter. It moves the conversation forward, urging the hiring manager to consider how your specific skills and experiences can benefit their team.

Documentation Specialist Cover Letter Example

When you talk about your personal connection to the company's products, it shows me that you're not just looking for any job. You're interested in this job, at this company. That's a good sign.

Detail your relevant experience

Detailing the types of documents you've worked on tells me you have the specific experience needed for a documentation specialist role. It's important to see that you've done this work before, not just any writing.

Translate user needs into content

Your ability to understand and act on user feedback is crucial. It tells me you're not just writing documents but making sure they meet the users' needs. This is a key skill for a documentation specialist.

Express your enthusiasm to contribute

Your excitement about contributing to the company's mission reassures me that you're likely to be engaged and motivated in your work, which is exactly what I'm looking for.

Close with a forward-looking statement

Ending your cover letter by looking forward to discussing your contribution to the company's success tells me you're confident in your ability to make a positive impact. That's a strong close.

Show your personal connection to the company

When you share that you have used and admired the company's products, it shows you are already a fan of their work. This makes you seem like someone who genuinely wants to be part of their team.

Highlight specific achievements

Detailing a particular success, like improving a process or enhancing user satisfaction, demonstrates your ability to make a real impact. It also shows you know how to measure success, which is valuable for any role.

Explain why you love your role

Talking about what excites you in your job makes you more relatable and shows your passion. It helps the hiring manager see you're not just looking for any job, but a role that truly fits your interests and skills.

Express eagerness to join the team

Mentioning your desire to work with the company's team emphasizes that you value collaboration and are eager to contribute to collective success. It's a good way to show you're a team player.

Show appreciation and enthusiasm

Closing your letter by thanking the hiring manager for considering your application and expressing excitement about the possibility of contributing to the company's goals leaves a positive, lasting impression.

Junior Technical Writer Cover Letter Example

Share a personal connection with the product.

Your initial encounter with Slack during college showcases a genuine user experience, making your application more relatable.

Demonstrate academic preparation

Detailing your focus on developing clear and engaging technical content through your studies proves you have a strong foundation in technical writing.

Value collaboration and feedback

Emphasizing your experience with subject matter experts and user feedback highlights your understanding of the importance of teamwork and continuous improvement in creating effective documentation.

Express enthusiasm for the company culture

Your excitement about joining a company that values collaboration and innovation aligns your personal values with ours, suggesting a good cultural fit.

Articulate your fresh perspective

Stating your eagerness to bring new ideas and your passion to the role demonstrates an open and proactive approach to challenges.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

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4 Technical Writer Cover Letter Examples

Technical Writers excel at transforming complex information into clear, concise, and user-friendly content, bridging the gap between technical jargon and everyday language. Similarly, your cover letter should translate your professional journey into a compelling narrative that simplifies your skills and experiences for recruiters. In this guide, we'll delve into the best cover letter examples for Technical Writers, demonstrating how to articulate your ability to simplify complexity.

Cover Letter Examples

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The best way to start a Technical Writer cover letter is by directly addressing the hiring manager, if their name is known. Then, introduce yourself and state the position you're applying for. Immediately highlight your most relevant skills and experiences that make you an ideal candidate for the role. For instance, you could mention your ability to translate complex technical concepts into clear, concise, and user-friendly content. This approach not only grabs the reader's attention but also demonstrates your understanding of the role and your ability to fulfill its requirements.

Technical Writers should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. They should also express their eagerness for a potential interview or further discussion. For example, "I am excited about the opportunity to bring my unique skills and experience to your team, and I am confident that I can contribute significantly to your company's success. I look forward to the possibility of discussing my application with you further." It's also important to end with a professional sign-off, such as "Sincerely" or "Best regards," followed by their name. This ending strikes a balance between professionalism and enthusiasm, leaving a positive impression on the hiring manager.

A Technical Writer's cover letter should ideally be about one page long. This length is enough to succinctly present your skills, experience, and passion for the role without overwhelming the hiring manager with too much information. Remember, the cover letter is your chance to make a strong first impression and to compel the hiring manager to look at your resume. It should be concise, focused, and tailored to the specific job and company. As a Technical Writer, you should demonstrate your ability to communicate complex information in a clear and concise manner, which includes your cover letter.

Writing a cover letter with no experience as a Technical Writer can seem challenging, but it's important to remember that everyone starts somewhere. Here's how you can approach it: 1. **Start with a strong introduction**: Begin your cover letter by introducing yourself and stating the position you're applying for. Mention where you found the job posting and express your enthusiasm about the opportunity. 2. **Highlight relevant skills**: Even if you don't have direct experience as a technical writer, you likely have other skills that are relevant. For example, if you have experience in research, project management, or using specific software, be sure to mention these. If you have a background in a technical field, such as engineering or computer science, this can also be a major asset. 3. **Showcase your writing ability**: Your cover letter is a great opportunity to demonstrate your writing skills. Be sure to write clearly, concisely, and professionally. Avoid jargon and complex sentences. Remember, as a technical writer, your job will be to make complex information easy to understand. 4. **Discuss your ability to learn quickly**: Technical writing often involves learning about new topics quickly and thoroughly. If you can provide examples of times when you've had to do this in the past, it can show potential employers that you're up to the task. 5. **Mention relevant education or certifications**: If you've taken any courses or earned any certifications that are relevant to technical writing, be sure to mention these. This can include courses in writing, communication, or specific technical fields. 6. **End with a strong conclusion**: In your closing paragraph, reiterate your interest in the position and your eagerness to bring your skills to the role. Thank the hiring manager for considering your application and express your hope for the opportunity to further discuss your qualifications. Remember, the goal of your cover letter is to get an interview. So, make sure it's tailored to the job description, highlights your relevant skills and experiences, and leaves the hiring manager wanting to learn more about you.

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Senior technical writer cover letter, api technical writer cover letter, related resumes for technical writers, technical writer resume example.

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How to Write an Effective Technical Writer Cover Letter and Resume

With an awesome technical writer cover letter, you can stay three steps ahead of other applicants. There’s no doubt that both your professional resume and cover letter are essential steps in your job search journey. The cover letter accompanies your resume to provide the recruiter with extra details about your personality, skill set, and how you can help the company.

Our guide has all the tips you’ll need to apply to land technical writer jobs and achieve your career goals. Keep reading to learn how to create both an ideal technical writer resume and cover letter to impress any hiring manager.

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Technical writer cover letter guide.

Not every cover letter is going to look the same, however, all good cover letters require some essential components to make you look professional. Check out our guide on how to write and format a cover letter for your next interview.

Why Does Your Technical Writer Cover Letter Matter?

Becoming a technical writer sought after by recruiters and employers requires writing a good cover letter. The cover letter creates the first impression a recruiter will have about you. Hiring managers tend to prefer resumes accompanied by a cover letter detailing personal and professional details, so never forget this crucial step in the hiring process.

The central aim of a cover letter is to demonstrate your unique attributes as the best candidate for the job. The cover letter also shows the recruiter your passion for the position, which is difficult to express with a resume. A well-written cover letter lets the recruiter know that you encompass all the necessary attributes to land the job. 

Essential Components of Your Technical Writer Cover Letter

A technical writer’s cover letter must have specific components to be professional. Even if your grammar and formatting are excellent, not including key features may not get you scheduled for an interview. See some of the details encompassed in a technical writer cover letter below.

• Address and Name. Your cover letter should provide your contact details for the recruiter or hiring manager. Make sure to use appropriate contact information for both yourself and your employer.
• Salutation. You need to greet the recruiter or the employer at the beginning of your letter. The most standard way is “Dear Hiring Manager,” but make sure to include their formal name and title if you can find it online, as this shows you spent the time to research the company and position.
• Introduction: The introduction of the cover letter can explain where you heard about the job position and express your passion for working in the field. 
• Body: The body of the cover letter is supposed to explain why you are suitable for the position. Try not to be generic. Make your cover letter unique and align it with the job description by describing your experience and skills using key words listed in the description.
• Closing Statement: Conclude your cover letter by encouraging the hiring manager to contact you, and express your gratitude for their time and consideration. 

5 Tips for Writing a Strong Technical Writer Cover Letter

Although an ideal cover letter should not be more than a page, it can be challenging to develop something good. The word count of a cover letter should ideally be less than 500 words, and you should fit in as much relevant professional experience and evidence of your skills as possible. To write a cover letter as a technical writer seamlessly, take note of these tips below.

• Uniqueness. You need to write a custom cover letter for every job. Some recruiters are experts in detecting generic cover letters. Hiring managers throw out generic cover letters, so target the cover letter to fit into the specific position.
• Formatting: The first impression a hiring manager has about your cover letter is the way it was formatted. If you send a hard copy to the recruiter, use a business letter format. A cover letter structured within an email may look different, but three to four paragraphs are typically sufficient.
• Proofread and Edit: You can download a content reader to read what you have written out loud or get a trusted friend to preview it. Check for grammatical errors and make sure that important details like names, addresses, and dates are accurate.
• Job Posting Requirements: Pay attention to the job posting requirements as you draft your cover letter. Some job descriptions may require that you send your cover letter and resume via email, whereas some companies prefer physical copies. If you fail to follow the recruiter’s instructions, they may see you as unfit for the job.
• Show Personality: As much as you want your cover letter to be professional, include enough personality to share who you are. Stay away from generic phrases and tenses that don’t feel natural, and shift more energy to display your professional abilities.

Technical Writer Cover Letter Example

If you are familiar with drafting a formal or business letter, then a cover letter will be a little bit easier. Nevertheless, a cover letter is difficult because you are trying to create an excellent impression to land a job. To understand how to write a technical writer’s cover letter, look at this generalized example below.

Technical Writer Cover Letter Sample

1234 Address St.

City, State, Zip Code

(123) 456-7890

[email protected]

Dear [Insert Name],

I saw your publication for the position of technical writer you posted on your website. I’m very interested in applying for the job of technical writer in your firm. I have three years of technical writing experience and am highly focused and attentive to detail. I always strive to surpass my employer’s expectations. 

I have a Bachelor’s Degree in English and worked with companies such as XXX and XXXX. I was responsible for creating technical content for several of their publications, including XXX and XXX. I always met my deadlines and produced professional and factually-accurate work.

I have acquired skills in all common technical writing software tools and can work quickly and diligently to use my talents to add value to your company. You can see examples of my publications in my attached portfolio. 

Thank you for your time and consideration of my application! I look forward to hearing from you.

Technical Writer Resume Guide

Crafting a winning resume that will impress a potential employer can be difficult. Focus on highlighting your professional strengths and communication skills, and emphasize how your background makes you qualified for the specific position you are applying for. 

Why Does Your Technical Writer Resume Matter?

A resume is the best way to demonstrate your set of technical writing skills. Compared to the cover letter that focuses on why you are the perfect candidate for the job, the resume is designed or supposed to speak volumes of your skills. 

Remember, the technical writing skills required of a writer are varied, and might change depending on the field. You can curate your skills to target the job description. Altering your resume to fit each role you apply for will give you a better chance at making it to an interview.

Essential Components of Your Technical Writer Resume

As you may have noticed, a resume is quite different from a cover letter. A good resume must include a few essential components described below to impress your hiring manager and make you a strong candidate.

• Header: This is the section on the resume where you need to include your name, address, phone number, and email. Usually, employers contact job seekers via their phone number or email. 
• Summary : This section will give the recruiter a brief overview of your strengths as an applicant, and will be the first thing they look at. It should only take up one or two lines.
• Education: Use this section to highlight your educational background. Start with the highest level of education you have attained down to the list. You may include the dates of attendance if the job description requires it. Notably, include your GPA if it’s above 3.0 and any other academic achievements. 
• Experience: Most job recruiters love to look at this section of a technical writer’s resume. You need to include the prominent clients you have worked for and what you did as a technical writer to improve their business. You don’t need to include all your previous experience. Add only those that relate to a technical writer position.
• References: Only include references if the job description requests it. Include people who would speak well about your technical writing skills. Two or three referees are appropriate, except the job description states otherwise. List the referees in alphabetical order and include their phone numbers and email addresses.

5 Tips for Writing a Strong Technical Writer Resume

There are various approaches to writing a resume. To write a solid technical writer’s resume that would land you a job, highlight your major skills and relevant experience. Use these tips highlighted here to create the perfect resume for a technical writer.

• Be Strategic: Outline all the jobs you have ever had may not be helpful. You should highlight the experience or skills you have that would help you land the current job you are applying for. Tailor your resume to skills that capture your problem-solving abilities as a technical writer.
• Be Consist: Whichever format you adopt from the beginning, remain consistent till the end. Use a professional font and keep the formatting the same for every section. It is especially important when applying for a role as a technical writer to show your attention to detail. 
• Don’t Forget Soft Skills: You can include unrelated jobs if you can explain how they helped you gain relevant soft skills, such as leadership skills or time-management skills. This is especially true if you don’t have technical writing experience.
• Think Like a Recruiter: Assuming you were a recruiter, will you hire yourself? Put yourself in the position of the prospective employer or recruiter. Think of what they want from you as a technical writer. 
• Visual Balance: The form and format of your technical writer’s resume should help the employer quickly scan through. The employer may have numerous applications to look through. If your resume’s format is clumsy, then it may be thrown aside. An overwhelming amount of text is not ideal for a resume.

Technical Writer Resume Examples

A good resume should convince the recruiter that you are the best candidate for the technical writing position. If you are struggling to get started, check out our sample summary section of a resume and full resume template below. Following a resume template is a great way to ensure your document includes all the necessary information and looks professional.

Technical Writer Resume Sample: The Summary Section

Detail-oriented and organized technical writer with over three years of experience crafting digital operating instructions. Holds a Bachelor’s Degree in Computer Science and can accurately distill jargon-heavy information into user-friendly content. 

Sample technical writer Resume Template

[Full Name]

"Career Karma entered my life when I needed it most and quickly helped me match with a bootcamp. Two months after graduating, I found my dream job that aligned with my values and goals in life!"

Venus, Software Engineer at Rockbot

[Telephone]

[Email address]

[State clearly why the recruiter or employer should hire you for the position. This section is where you should emphasize your primary skills and experience.]

[Outline all your degrees, certification, or training you have acquired that is in tune with the position you are seeking for.]

Work Experience

[State your work history and experience. However, state your work experience that is closely related to the position you are applying for]

[Outline the various technical skills that would make the recruiter employ you for the job. You can add a few other skills after you have listed those tailored to the job description.]

[Add a few people who you have worked alongside and can attest to your professionalism. Add their contact details too. Include this part if the job description requests you to do so.]

Technical Writer Resume Template Resources

• ResumeGenius : You can find lots of resume samples on this website to get you started on this complex process. There are several formats of resumes for technical writers to draw inspiration from for their own documents.
• Indeed : Get a free resume template from this site and work on your technical writer’s resume. You can also customize the resume to suit your job application.
• WorkBloom : This website offers a massive collection of resumes to accommodate various professions. You can download templates to help you craft professional job application documents. 

Importance of a Technical Writer Cover Letter and Resume

The best way to describe your potential, skills, and experience as a technical writer is to craft an impressive resume and a cover letter. Both must create a good impression of your work and work ethics to get you through the hiring process. A poorly drafted resume or cover letter could stall your chances of landing a lucrative position or furthering your career. 

Technical Writer Cover Letter and Resume FAQ

If the submission guidelines for the job position state that you send a single document, you should do so. Usually, cover letters and resumes are submitted as separate documents since they serve two different purposes.

To write a technical writer’s resume you need to stay focused on your most relevant experiences. If you can, quantify your accomplishments with relevant facts. Avoid repetitions and end the resume by leaving the door open for the employer to contact you.

Yes, it is important to have a well-written cover letter and resume because hiring managers base their decisions on these documents. A cover letter is crucial because it explains things that you may miss out on in your resume. In most cases, recruiters tend to pay more attention to the cover letter because it creates the first impression about you.

Spelling errors, bad grammar, poor formatting, and exaggerating the truth are common cover letters and resume mistakes. You should also attempt to only include information that is relevant to the job you are applying for as you write your cover letter.

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Technical Writer Cover Letter

A technical writer cover letter gives you the opportunity to showcase your skills and qualifications, as well as pointing out additional qualities that make you the best candidate. A great technical writer cover letter should include links to your best workpieces, examples of your technical skills, and additional qualifications for the role.

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Technical Writer Cover Letter Template

Start applying for technical writer jobs today with our easily customizable cover letter template in MS Word format.

Technical Writer Cover Letter Template:

[Full Name] [Email Address] [Contact Number] [LinkedIn Profile/Website Link]

[Date] [Company Name] Experienced and passionate writer applying for the Technical Writer position.

Dear [insert hiring manager’s title and last name or their first name] ,

I found your advertisement for the technical writer position [in/on insert location of job ad] and am very interested in applying. My experience in technical writing and ability to [insert #1 skill] and [insert #2 skill] make me the perfect candidate for the job. I know my skill set and industry knowledge will be invaluable to [insert name of the company/organization] .

I have several years of industry experience writing [list examples of your work, e.g. product manuals] . In my role as [insert position] , I achieved [insert accomplishment(s) and strengthen it with a number, if possible] , which improved [mention the effect this accomplishment had on the organization or company in question] .

During my career, I have become proficient in [insert relevant technical writing software] that has helped me create clear, user-friendly documents. Learning to use these programs has given me a great opportunity to become a person of many talents, which motivates me to apply my writing skills to [insert company’s main technical writing subjects] .

I have attached my resume and [mention any other documents that were requested, if applicable] . Here are also some links to my best writing pieces: [Insert links] .

I’d appreciate the opportunity to meet with you in person and discuss how I can bring my expertise to [insert company name] . I’ll follow up in the next three days to see how we can move forward on my application.

Thank you for your time and consideration.

Sincerely, [Insert full name]

How to Write a Technical Writer Cover Letter:

When writing a cover letter for a technical writer, remember to lay out the best argument for your hiring. Your prospective employer will want to see your personal information, skills and qualifications, and a reference to your resume.

Make the case for your hiring.

Address your letter and briefly introduce yourself..

Start your letter by addressing the contact person or hiring manager. Use their full name or "Mr." or "Ms." followed by their last name. Briefly state the position you're applying for, how you heard about the job opening, and your interest in applying.

Outline your skills and qualifications.

You should use your cover letter to expand on the most relevant skills and qualifications, stated in your resume, that best suit the technical writer position. Mention the type of technical content you have written, your technical skills, any writing software you are proficient in, and any other qualifications that the company would find helpful. If possible, also include links to your best pieces of writing.

If you have just recently graduated and have no technical writing work experience, detail your courses, activities, projects, and major skills and knowledge you have gained through your education. You should also specify your major.

Add a call to action.

Close your letter by drawing the hiring manager's attention to your attached resume and portfolio of writing projects, if you have one. Invite the hiring manager to contact you and mention that you will follow-up on your application.

Sign off with an appropriate salutation.

Complete your letter by thanking the hiring manager for their time. Use an appropriate closing, such as "sincerely," and add your full name.

Similar Cover Letters:

• Copywriter.

Editing and Publishing Job Boards

How do I write a technical writer cover letter?

• Address your letter and briefly introduce yourself .
• Outline your skills and qualifications .
• Add a call to action .
• Sign off with an appropriate salutation .

How do I write a technical writer cover letter if I have no experience?

Follow our template for a technical writer cover letter . However, instead of detailing your qualification, provide a brief outline of your education, including your major and any appropriate courses, activities, and projects you took part in. Also mention the major skills and knowledge you gained through your education.

What skills should I include in a technical writer cover letter?

• Technical writing and editing.
• Project management.
• Software programs such as Microsoft Sharepoint or Visio.
• Teamwork and collaboration.
• Journalism.
• Proposal writing.

Related Articles:

How to write a cover letter, the 12 best cover letter tips for 2024, copywriter resume, copywriter cover letter, editor cover letter.

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Technical Writer Cover Letter Example

Writing a cover letter as a technical writer can be a rewarding experience. It’s an opportunity to express your skills, qualifications, and experiences in a thoughtful and organized way. It also helps you showcase your knowledge of the industry, and your commitment to the position you are applying for. With the right approach, you can make a great impression and increase your chances of landing the job. This guide will provide you with tips on how to write a compelling technical writer cover letter, along with an example to help you get started.

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Technical Writer Cover Letter Sample

Dear [Hiring Manager],

I am writing to express my interest in the Technical Writer position at [Company Name], recently posted on [Job Board].

I am confident that my extensive background in technical writing, combined with my exceptional communication and research skills, make me the ideal candidate for this role. As a Senior Technical Writer for [Company], I crafted technical manuals, user guides, product documentation, and online help systems for a variety of global clients. I also ensured that all content was accurate and consistent, and complied with customer specifications.

In addition to my technical writing experience, I have also developed excellent problem- solving and critical thinking skills. During my tenure at [Company], I was often pulled off of project tasks to troubleshoot customer issues. This experience has proven invaluable, as I now possess the ability to quickly identify and solve technical problems.

I am certain that my qualifications and experience make me an excellent candidate for this opportunity. I look forward to discussing my application in more detail at your earliest convenience. Thank you for your time and consideration.

[Your Name]

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What should a Technical Writer cover letter include?

A technical writer cover letter should include a brief introduction of yourself and your experience in the field, as well as a description of your qualifications and the skills that you possess that make you an ideal candidate for the job. It should also explain why you feel you would be the best person for the position, emphasizing any special credentials or experience that you possess. Additionally, the cover letter should include a few sentences that demonstrate your understanding of the role you’re applying for and why you would be a great fit for the company. Finally, your cover letter should close with a strong call to action, asking for an opportunity to discuss the role further in an interview.

Technical Writer Cover Letter Writing Tips

Writing a strong cover letter for a technical writer position is a vital step in landing an interview for the job. To make your cover letter stand out, follow these writing tips:

• Highlight your successes: When describing your experience, it’s important to quantify the successes of your past technical writing projects. Show the employer how you have been able to improve processes and increase efficiency.
• Emphasize specific skills: Technical writing requires specific technical skills, such as knowledge of programming languages, software and tools. Make sure to highlight any relevant skills that you have acquired over the years.
• Explain why you are the right fit: Show the employer why you are the right fit for the technical writer position. Describe why you are passionate about the job and why you would be the perfect fit for the team.
• Don’t forget to proofread: Before submitting your cover letter, make sure to read through it for any spelling and grammar mistakes. A poorly written cover letter can cost you the job.

By following these tips, you can create a strong cover letter that will help you land an interview for the technical writer position. Good luck!

Common mistakes to avoid when writing Technical Writer Cover letter

Writing a cover letter for a technical writer role can be a daunting task. It’s important to get it right in order to ensure you make a good impression on the hiring team. Here are some common mistakes to avoid when writing your technical writer cover letter.

• Not customizing your cover letter: It’s important to customize your technical writer cover letter for the specific job you’re applying for. Take the time to read the job description carefully and tailor your letter accordingly.
• Not highlighting your qualifications: Make sure to emphasize why you’re the best candidate for the role. List your experience, skills, and qualifications and how they can help the company.
• Overusing jargon: While technical writing requires some technical terminology, it’s important to avoid overusing it in your cover letter. Keep the language simple and use terms that the average reader would understand.
• Being too vague: Don’t be afraid to go into detail about why you’re the right fit for the role. It’s important to provide concrete examples of your experience and accomplishments that demonstrate your ability to do the job.
• Not proofreading your letter: Before submitting your technical writer cover letter, make sure you take the time to read it over carefully. Check for any typos or grammar mistakes and make sure your letter is clear and concise.

By avoiding these common mistakes, you’ll be able to craft a strong and effective technical writer cover letter that will help you stand out from the competition. Good luck!

Key takeaways

A successful technical writer cover letter should be able to highlight your experience and qualifications in a succinct and professional manner. Here are some key takeaways you should keep in mind when writing one:

• Make sure to tailor your cover letter to fit the job you are applying for. Let the hiring manager know why you are the perfect fit for the position.
• Highlight your qualifications and experience in technical writing. Make sure to mention any accomplishments or awards you have received so that the hiring manager can see your accomplishments.
• Emphasize your knowledge of relevant software and technology. This will show the hiring manager that you’re up- to- date with the trends in the industry.
• Showcase your ability to work in a team environment. Let the hiring manager know that you are comfortable working with others and are a team player.
• Demonstrate your ability to meet deadlines. This is important for any technical writer, so make sure to mention any prior experience in meeting deadlines.
• Show your enthusiasm for the job and your desire to learn more about the position. Let the hiring manager know that you’re excited about the opportunity and eager to contribute to the team.
• Refer to samples of your work. Include links to writing samples or other work that you’ve done. This will show the hiring manager your writing skills and your willingness to go the extra mile.

By following these key takeaways, you’ll be able to create a strong and impressive technical writer cover letter that will help you stand out from the competition. Good luck!

Frequently Asked Questions

1. how do i write a cover letter for an technical writer job with no experience.

Writing a cover letter for a Technical Writer position with no experience can be a challenging task. As a first step, focus on highlighting any relevant skills and knowledge you have that could be useful during the position. This could include writing, researching, editing and formatting skills, along with any experience you have in the technical writing field. Additionally, emphasize any qualifications you possess that are related to the job, such as computer software or programming knowledge. Finally, provide examples of how you have demonstrated your abilities in the past, such as through academic work or volunteer activities. This will show employers that you have the skills, determination and eagerness to succeed in the job.

2. How do I write a cover letter for an Technical Writer job experience?

When writing a cover letter for a Technical Writer position with experience, focus on highlighting the accomplishments you have made during your time in the field. This could include specific projects you have been a part of or tasks you have completed. Additionally, be sure to show the employer how your skills have helped you to be successful in your previous roles. Provide specific examples of how you have used your writing, researching, editing and formatting skills to create effective documents. Finally, demonstrate your enthusiasm and dedication to the field by providing evidence of how you have continued to stay up- to- date with the latest trends and technologies in the industry.

3. How can I highlight my accomplishments in Technical Writer cover letter?

One of the best ways to highlight your accomplishments in a Technical Writer cover letter is to include specific examples of projects you have completed or tasks you have successfully achieved. Be sure to provide details of the project and describe the end product. Additionally, use quantifiable metrics to demonstrate the success of your work, such as increases in customer satisfaction or improved efficiencies.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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4 Technical Writer Cover Letter Examples and Writing Tips

4 Technical Writer cover letter examples for your job search inspiration. Copy, edit, and modify to stand out and land that technical writing job!

Technical Writer Cover Letter is a piece of writing task to convince the employer of your writing skills.

Although, with your writing skills you’ll benefit from specifying what type of technical content you write. It is recommended that you provide links to your best piece of work and make your application easy to shortlist.

Since you’ll be writing at least 3 paragraphs in your letter which is enough to allow the recruiter to evaluate you, while also providing work sample links, you should focus on displaying the additional knowledge that makes you better at your work than your competitors.

Write your letter in about 150-200 words .

Make sure you elaborate on your technical skills and finally close your cover letter with a mention of how you’ll follow up on your application.

Below are some examples to take inspiration from while writing your cover letter.

Technical Writer Cover Letter Example

This is Riaz, I’ve been working as a Technical Writer for an IT company for the past 2 years where I collaborated with the engineering team, project managers, and IT managers to document the entire development process from the ground up. I understand from the posting on Dice.com that you’re looking for someone with experience like mine. I’m thrilled to be applying for this vacancy at Sunrise.

Process Documentation for technical development is a very interesting journey to be on. To me, it is almost like playing all the roles that come with the process of software development and living it while I write it. It is new every day and provides an enormous opportunity to be a person of many talents which personally motivates me to diversify and explore more every day. Working with the engineers and management I have learned and gathered a great deal of technical vocabulary which makes me capable of exploring far through industrial jargon.

Here is some of the communication work that I’m proud of; it conveys the process of development for the onboarding of trainee engineers. Link below:

• www.example.com/processcommunication/
• www.example.com/projectonboarding/
• www.example.com/featuredocumentation/

I’ll appreciate an opportunity to meet you in person and discuss where I can contribute through my technical understanding and linguistic skills.

You can reach me via phone or email to set up an appointment or I’ll get in touch with you in the next 3 days to see how we can move forward on my application.

Thank you for your time and consideration.

Sincerely, Riaz Wooldrof

Technical Writer Cover Letter No Experience Example

Dear Miltz,

I would love to be considered for the Technical Writer position advertised on your website for fresh graduates. I have recently completed my Masters in Technical Writing which has had me doing part-time writing for tech teams in IT, mechanical, and manufacturing sectors. This makes me fairly confident to apply at Philips.

Since I worked as a remote writer with rare visits to the companies I worked for, I had little interaction with the team to gain any background knowledge about my work. However, that gave me an ample amount of time to do a lot of industry-specific research on the topics provided to me. I grew a wider scope of vocabulary around industrial terms which in turn made me more efficient in asking the right questions and utilizing my few meetings to produce quality material that rarely came back for any edits.

I take pride in how accurately I can reproduce the messages for a company in an easy-to-grasp manner for its consumers. My ability to translate abstract ideas into comprehensive material is my way of solving complex business problems and being an active player in the dynamics of the company.

I’m keen for an opportunity to be interviewed at Philips and discuss how I can contribute to the company’s communication system and values. If required, please feel free to assign me a writing task for further shortlisting of my profile.

Thanks for taking the time to review my application.

Sincerely, Jerry McNowells

Cover Letter for Technical Writer Example

Dear Mathew,

I found the vacancy for a Technical Writer at QuesTech in yesterday’s Washington Post newspaper. I have previous experience in working with IT teams and writing their product manuals, and development guides, which is totally transferrable to the requirements of your Technical Writer’s position making it a perfect next step for me.

My work begins with processing data around the target audience and researching market outlook for the competitor products. I always prefer to be all-knowing of the users of the product before I address them through a product manual. Working closely with the marketing team has helped me gain perspective on how the product is being sold and what the customers perceive through our advertisements. This has resulted in faster production, saving 20 hours of time writing 5000 words. The coherence of all material from marketing to end-user manuals has generated a 23% rise in positive customer feedback. Since the success of the method, the introduction of marketing and customer data to a writer has become a part of the project onboarding program for all writers at our company.

I love how marketing, tech, product research from business teams, and my writing together account for such a major impact on the outlook of the product and company image motivating me to collaborate and seek higher output.

QuesTech’s, “all employees are partners” concept pulls me in, in anticipation of working with a huge team that functions in complete harmony with all its people advancing alike in the long-term.

I would appreciate an opportunity to meet with you in person and discuss how I can bring my experience to best use for QuesTech. I’ll follow-up in the next three days to see how we can move forward on my application.

Sincerely, Siena Goetz

Example Technical Writer Cover Letter

This is to apply for the position of Technical Writer advertised on your website. I have been writing for 8years now. During this time I have explored and written variety- magazine publications, newspaper columns, educational material, Tech Marketing blogs, Social media content, landing pages, and blogs across industries. However, most of my experience is in the Software industry and due to my Computer Science background, I’m inclined to work along the lines of technology and its produce.

Some of my best works contain a detailed analysis of the use of certain technologies and how it affects the application or a comparative study of technologies aiming to help the prospects make an informed choice. My work is extensive but can be understood by non-tech clients who I target. Here are a few samples to give you an idea of what to expect from my tech writing:

• www.example.com/blogs-serverless-as-a-solution/
• www.example.com/blogs-migration-to-cloud/
• www.example.com/blogs-react-vs-angular/

I was never so much into coding but I love researching technologies and finding their best use cases and turning them into useful information sources for our website visitors. Through my content and basic but broad understanding of SEO, I also participate in the marketing efforts of the company which makes the job even more interesting.

My understanding of technology will be an asset to Analytics and its clients as it yields concrete results and leaves a long-term impression of authority and reliance.

I would appreciate an opportunity to discuss my application in detail. Please feel free to reach me via phone or email to set-up an appointment.

Sincerely, Shehnzi Czar

Copyright © 2024 Workstory Inc.

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Professional Tech Cover Letter Examples for 2024

Your tech cover letter must display your mastery of the required technical skills for the position. Highlight specific projects that demonstrate your proficiency and innovation. In your letter, also emphasize your ability to adapt and learn new technologies quickly. This showcases not just your current expertise, but your potential for future growth within the company.

Cover Letter Guide

Tech Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Tech Cover Letter

Key Takeaways

Embarking on your job hunt, you've hit a snag: the tech cover letter. It's not just a repeat of your resume; it's your chance to shine with a tale of a professional triumph that you wear like a badge of honor. Remember, while formality is key, steer clear of clichés that dull your sparkle. Keep it concise – a single page ought to do it. Let's dive into crafting that irresistible introduction that lands you the interview.

• Making excellent use of job-winning real-life professional cover letters;
• Writing the first paragraphs of your tech cover letter to get attention and connect with the recruiters - immediately;
• Single out your most noteworthy achievement (even if it's outside your career);
• Get a better understanding of what you must include in your tech cover letter to land the job.

Let the power of Enhancv's AI work for you: create your tech cover letter by uploading your resume.

If the tech isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Tech cover letter example

San Francisco, California

+1-(234)-555-1234

[email protected]

• Demonstrating specific examples of achievements such as reducing load time by 40% using technical skills with specific technologies (React, lazy loading techniques) highlights measurable accomplishments and expertise relevant to the position.
• Expressing awareness of the company's values and aligning personal goals with the company's objectives shows a tailored approach and a conscious effort to fit into the organizational culture.
• Mentioning leadership in spearheading redevelopment projects provides evidence of the ability to take initiative and manage critical tasks, key qualities for a senior role.

What should your tech cover letter look like - formatting and organizing your information

Have you ever wondered what are the must-have sections you need to include in your tech cover letter? Our builder sets those up for you with:

• Header - dedicated to your contact information, the role you're applying for, and the date (don't forget to include your name);
• Greeting and opening paragraph - to create a personalized and memorable experience for recruiters;
• Body paragraph - emphasizing your skill set and knowledge that aligns with the role and helps you to stand out;
• Closing paragraph - leaving a great impression and ending with an optional signature.

Use a cover letter template to discover the best formatting for your tech cover letter: that is single-spaced paragraphs and wrapping your content in a one-inch margin.

Ensure that both your resume and tech cover letter are in the same font . Stand apart from the crowd by using modern, yet simple fonts, like Chivo and Rubik, instead of the overused Arial and Times New Roman.

Did you know that the Applicant Tracker System (or ATS) won't be assessing your tech cover letter? Instead, submit your profile in PDF to recruiters to keep the same formatting and the design intact.

The top sections on a tech cover letter

Header: Includes your contact information, today’s date, and the employer's details, allowing the recruiter to quickly identify you and also facilitating easy follow-up.

Greeting: A personalized salutation addressing the hiring manager by name showcases your attention to detail and interest in the position.

Introduction: Briefly states your interest in the tech role and gives a high-level overview of your relevant skills and experiences, capturing the recruiter's attention immediately.

Body: Elaborates on your technical expertise, specific accomplishments, and pertinent projects or experiences, providing concrete evidence of how you can contribute to the role.

Closing: Ends with a compelling call to action, reiterating your enthusiasm for the role and expressing your desire for a personal interview, leaving a final, strong impression.

Key qualities recruiters search for in a candidate’s cover letter

• Technical expertise: Proficiency in relevant programming languages, development tools, frameworks, and best practices in coding to demonstrate the ability to effectively tackle the technical aspects of the role.
• Problem-solving skills: The ability to analyze complex technical issues and develop innovative solutions, which is crucial for addressing the challenges that may arise during software development or system troubleshooting.
• Experience with software development lifecycle (SDLC): Understanding of various SDLC methodologies such as Agile, Scrum, or Waterfall, showing recruiters that candidates can effectively participate in the planning, development, testing, deployment, and maintenance of software.
• Collaboration and teamwork: A history of working well within multi-disciplinary teams, as tech roles often require close collaboration with other developers, designers, product managers, and stakeholders.
• Attention to detail: A focus on writing clean, efficient, and bug-free code, as well as the ability to thoroughly review and test code to ensure the delivery of high-quality software products.
• Continuous learning and adaptability: A commitment to staying current with emerging technologies and programming languages, reflecting a candidate's dedication to professional growth and ability to adapt to new tools and practices as the tech industry evolves.

Kick off your tech cover letter: the salutation or greeting

When writing your tech cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your tech cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Team,
• Dear Ms. [Last Name],
• Dear Mr. [Last Name],
• Dear Dr. [Last Name],

The tech cover letter intro: aligning your interest with the company culture

You only have one chance at making a memorable first impression on recruiters with your tech cover letter.

Structure your introduction to be precise and to include no more than two sentences.

Here are some ideas on how to write a job-winning tech cover letter introduction:

• get creative - show off your personality from the get-go (if this aligns with the company culture);
• focus on your motivation - be specific when you say what gets you excited about this opportunity.

How to select your best achievement for the middle, or the tech cover letter body

You probably feel exhausted by this point in your application: you've dived into all the details of your success and skills in your tech resume.

What else can you include in your tech cover letter body ?

Well, for starters, the next three to six paragraphs should show you further value as a professional. Or, why should recruiters choose you?

Think back on a noteworthy achievement that answers key job requirements and dive deep.

Structure your tech cover letter middle as you'd a story: following chronological logic and highlighting outcomes, thanks to skills.

At the end of the day, you'd want recruiters to be able to see you as the best candidate for the role and understand more about who you are and what makes your success unique (and valuable to the role).

Finishing off your tech cover letter with what matters most

So far, you've done a fantastic job in tailoring your tech cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your tech cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Lacking experience: here's how to write your tech cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your tech cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Summarizing the most important aspects in writing your tech cover letter, remember to:

• Create a personalized tech cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your tech cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your tech cover letter with two sentences that reflect what is most important about your application;
• Your tech cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your tech cover letter with a nod to the future with what you aim to achieve in this potential role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
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What is a Cover Letter? Definition, Structure, Purpose, Types & Meaning

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Sample Cover Letters for a Writing Position

• Professional Writer
• Technology Careers
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• Project Management
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How to Write a Cover Letter for a Writer Jobs

• Cover Letter Tips for a Writing Position

What to Include in Your Cover Letter

Sample cover letter for a writing job, sample email cover letter for a technical writer.

The internet created a boom of writing jobs of all kinds, from content writers to technical writers to social media managers. To land one of these jobs, you'll need to create a cover letter that conveys your relevant writing experience, captures an employer's attention, and persuades them that you have the skills to attract and engage readers.

Get advice on how to craft an effective cover letter for a writing position. Plus, take a look at cover letter examples for writing jobs, along with a template to download to get your own letter started.

Cover Letter Tips for a Writing Position

Don't Send a Form Letter:  Form letters look lazy and lack originality. You're applying for a job where your words matter. Use them to craft a specific letter that speaks uniquely to the position and potential employer.

Get to the Point:  Some writers love to read their own words. But keep the letter's recipient in mind: they've likely received tons of applications and are short on time. Don't ramble or pontificate.

Keep your letter short and to the point. You may find that using bullet points helps you convey a lot of information without a ton of words. 

Choose Your Voice and Tone Wisely:  Match the tone of your letter to that of the job description. If the description is formal, write a straightforward cover letter with a sophisticated voice. A fun, offbeat job description filled with humor gives you permission to let your guard down in your letter and spice it up. But don't go overboard on wackiness—when in doubt, reel it in.

Demonstrate Your Writing Technique:  Use the cover letter as an opportunity to showcase your command of your craft. Vivid description and imagery aren't just for poetry and prose. For example, if you're applying to write about food or travel, use sensory language in your descriptions. Tell an anecdote to describe your experience.

And what's an anecdote really but a story—draw the reader in, hook them with a conflict (e.g., "I had to write a 500-word piece overnight to meet a publication deadline") and then describe how you resolved it with your top-notch skills.

Share Your Qualifications:  While you want to showcase your writing abilities in the letter, you also need to make sure you're highlighting your relevant experience. Read the job description and make sure to share your relevant experience. You'll need to emphasize different skills and experience if you're applying for a role writing social media copy than for a job as a staff writer. 

Proofread  Very Carefully:  It's always important to avoid typos and grammatical errors. But it's essential when you're applying for a role as a writer, because employers will be looking for evidence that you can produce error-free copy.

Share Your Portfolio:  What better way to support your candidacy than by sharing previous work? If you're applying for a role as a writer over email, consider attaching a link to your online portfolio. In a hard-copy letter, you can let the employer know you have a portfolio available to share. 

There are a few essential elements that must be included in every letter: 

• Your contact information : In a hard copy letter, this will go at the top of the page. For  email cover letters , place this information in your signature. You can also link to your LinkedIn profile or online portfolio from your signature.
• Salutation : If at all possible, find out the hiring manager's name and use it. 
• Subject line : If you're emailing a cover letter, list your name and the job title in the subject line  of the message. That way the hiring manager can tell at a glance that they are looking at an application for this specific position. 
• Highlight qualifications in the body of the email:  Keep the body of the email short and sweet—no more than two or three paragraphs at most.
• Include a professional close : Sign hard copy letters in pen, and incorporate an email signature if you're sending your cover letter by email. 

Before you hit send, make sure you understand formatting and sending email cover letters, including important reminders about attachments and sending test emails.

For hard-copy cover letters, print and proofread carefully before sending. 

This is an example of a cover letter for a writing position. Use this for inspiration as you craft your own letter, but don't copy it. 

Download the writing job cover letter template  (compatible with Google Docs and Word Online).

Cover Letter for a Freelance Writing Job (Text Version)

Jane Applicant 123 Main Street Anytown, CA 12345 555-555-5555 jane.applicant@email.com

May 11, 2021

John Smith Director, Human Resources Acme Office Supplies 123 Business Rd. Business City, NY 54321

Dear Mr. Smith,

I'm very interested in your job posting for a business writer. In my position as Business Representative for Union Local 80, I wrote feature articles for the website, managed content, and wrote a weekly email newsletter to subscribers.

While Legislative Director for Assemblywoman Susan Smith, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

I also have extensive experience writing freelance articles on labor issues, which, I believe, would be an ideal match for this position. Published articles are available for your review upon request, and I've included with this letter additional writing samples and my resume. I look forward to hearing from you and thank you for your consideration.

Signature (hard copy letter)

Jane Applicant

Email Cover Letter for Technical Writer Role

Subject line: Job Application - Technical Writer - Tamara Jones 

Dear Mr. Rashid, 

I'd like to express my interest in the open technical writer position at ABC Gadgets. I'm a versatile and experienced writer, with a knack for crafting user-friendly copy that drives customer satisfaction. 

At XYZ Gizmos, I overhauled consumer-facing instructions, wrote in-app text for multiple launches, and brainstormed strategy and copy for product pages with the marketing team. Prior to my time at XYZ, I focused on corporate communications for ABC Legal Firm. In that role, I maintained the company's internal website as well as writing and coordinating a weekly newsletter sent to 50,000 full-time and contract employees around the world. 

If ABC Gadgets would benefit from a timely, responsive writer, whose work reduces questions and negative feedback from customers, look no further. After the update to the consumer-facing instructions at XYZ Gizmos, tickets to customer support fell by 12 percent. While at ABC Legal Firm, my work enabled several departments to share timely information. I'm skilled at coordinating across departments—liaising with engineering, for instance, to get a sense of a product's functionality—to develop effective documentation and instructions. 

Examples of newsletters, documentation, and more of my writing are available in my portfolio. I look forward to hearing from you and thank you for your consideration.

Sincerely, 

Tamara Jones

..........................

tamara.jones@email.com tamarajones.com/portfolio 555-121-1212

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Technical Officer Cover Letter Example

Kick-start your career and learn how to improve your own cover letter with our free, professionally written Technical Officer cover letter example. Use this cover letter example as it is or modify it in any way using our online cover letter creator.

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Technical Officer Cover Letter Example (Full Text Version)

Dear Hiring Managers,

I am writing this letter to express my deep interest in applying for the Technical Officer job at AAP International, Inc. as I am confident that the combination of my previous career experience, field knowledge and expertise, and developed skills set make me an ideal fit for the role and company.

As a performance-driven and dedicated individual, I am experienced and fully-skilled in all aspects of the position. At SGN International, Inc., where I worked as a Technical Officer for over two years, I proactively participated in various IT-related activities and functions. Besides installing and maintaining hardware and software and completing comprehensive network performance evaluations, I was also given the responsibility for the training and coordination of new IT Support personnel and I collaborated with colleagues from other departments on the improvement of the company's network system to increase security and maximize transparency. This valuable experience has provided me with an excellent opportunity to develop important technological expertise and allowed me to gain knowledge of multiple crucial software programs, including Wireshark, NTOPNG, Notepad ++, and PuTTy.

Additionally, I excel at working under pressure and in diverse groups of people. With exceptional analytical and critical thinking skills, I am able to evaluate complex problems and come up with creative solutions. Next, I am a Microsoft Certified Solutions Associate offering a strong attention to detail and accuracy and a track record of completing all assigned tasks within schedule. Last but not least, I am the Newcastle University graduate with a Computer Science & Information Systems degree and the determination to meet and exceed all goals and objectives. I am willing to learn in the job and I would greatly appreciate the opportunity to talk more in person. Thank you for your time and consideration and I look forward to hearing back from you in the near future.

Kind regards,

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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