sample visa cover letter

SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia

Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.

A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.

You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.

When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.

WHAT'S COVERED IN THIS GUIDE?

What should be in a cover letter?

For me, a good cover letter must be able to provide the following:

• A short introduction about yourself.
• Your travel dates and the purpose of your trip
• If traveling with a group: your companions and your relationship with them
• If sponsored: your sponsor’s name, your relationship with them, and the reason why they are willing to sponsor you
• If you’re missing some requirements: the reason why you won’t be able to provide them and the alternatives you are submitting instead
• If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry
• A quick rundown of the destinations you will be visiting
• A quick summary of your travel history (if any), highlighting that you have NEVER violated visa rules in the past
• A promise to return to your home country in time

Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.

Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.

Sample Cover Letter for Australian Visa (Online Application)

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Sample Cover Letter for Schengen Visa

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Sample Cover Letter for Korean Visa

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where to attach cover letter for Australia Visa application?

In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.

Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:

• If I am traveling with friends pero we will be submitting individual applications, do I need to include that in the cover letter na I am with them on this trip?
• Do you need to submit all your savings account o kahit isa nalang?
• Plan ko rin sana (dahil nabasa ko sa ibang posts nyo hehe) na payroll and savings account ipasa, pero kung nililipat ko rin naman yung laman ng payroll sa savings, need ko pa ba isubmit yung payroll account?
• Sa ibang Japan visa application na napanuod ko, nagsusubmit sila ng bank certificate at bank statement. Do I need to do that?
• If yes, need ko ba explain sa cover letter ko na tinatransfer ko sa digital bank muna yung pera saka ko tinatransfer sa savings account? (kasi baka makita, if may bank statement, na nanggaling sa ganitong account yung pumasok na pera)

sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)

This is for Japan ha.

1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.

2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.

3. Naeempty ba ung payroll account when u transfer?

4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.

5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)

I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.

Hello. Any recommendations for Schengen visa assistance agencies?

Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.

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Free Covering Letter for visa application

We often hear travellers wondering how and where to get a free covering letter for their visa application. You must be thinking, as if there aren’t enough things to think of and plan, here’s another addition to the long list of documents! We understand many of you must be confused as to what kind of a cover letter you need to submit to the embassy and why would you need one. In this article, we will help you understand all this and also tell you how you can easily obtain a free covering letter for your visa application in a hassle-free manner.

WHY DO YOU NEED A COVER LETTER?

We get this question a lot! Before we get down to discussing how to get a free covering letter, it is essential to know why you need one in the first place. Well, it is a mandatory requirement from many embassies that the applicant submits a professional letter to communicate the purpose of travel, explain what you intend to do in the host country, and in general, justify the need to apply for a visa. Moreover, this is also another way for the embassy to ensure that you are a genuine traveller who is either visiting for tourism purpose or a temporary business purpose. The covering letter acts as an assurance and validation of the claims you make on your visa application form. Think of it as a way to establish a connect with the embassy that get this one chance to form an opinion of you. And it’s important to ensure that they form a good first impression based on the documents provided by you so there are minimal chances of visa rejection.

Don’t worry if this all feels a little too overwhelming. Read on to find out how we can help you get the perfect free covering letter to go with your application! This covering letter, once submitted, is then matched by the embassy with the details of the flight reservation for visa as well as the hotel reservation for visa provided by you as part of the visa application process.

Do read our articles about  flight reservation for visa  and  hotel reservation for visa application  if you’d like to know more about them.

WHAT SHOULD YOU INCLUDE IN THE COVERING LETTER?

A covering letter is required for both tourist as well as business visas. The purpose of visit for both of these visas is different and that needs to come through in the covering letter you are planning to submit. When drafting the letter, there are a few components that must be covered so your covering letter does not have inadequate information.

The purpose of your travel to the destination country. Explain in detail what your travel plans are – personal, medical, educational or business. Proof of how you will fund your trip (own funds or sponsor). This can be typically done by attaching your bank statements if self-funded. If you have a sponsor, explain your personal relationship with your sponsor and the reason why they will be sponsoring your trip. For example, if your parents live in the destination country, you can mention that as part of the covering letter. An overview of your itinerary, which also explains why you chose to apply at the specific embassy. This section should contain your travel dates, duration and plans. If you have plans of travelling to multiple countries, do mention that as well. If at all there are any documents you cannot submit, specify the reasons why you cannot submit and explain alternative documents that you may have submitted Your intent to return to your home country. This is one of the most important deciding factors for your visa approval or rejection. A concise list of all supporting documents you have submitted.

SAMPLE COVERING LETTER

What you see below is a typical covering letter for visa application. It’s really not as complicated as it seems! As discussed above, the sample letter contains all important details of travel plan of the applicant clearly mentioned. There is no ambiguity, which makes the applicant sound genuine and ultimately leads to higher chances of visa approval.

HOW TO GET A FREE COVERING LETTER FOR VISA APPLICATION?

If you have been wondering and stressing about how to get a free covering letter that will help you get the visa, RELAX! That’s exactly what we are here for. At  Visa Reservation Services , we have years of experience in helping our customers go through the visa application process easily and without any glitches. We are here to take all the trouble for you so you can peacefully plan your family holiday or that important business trip. We have different kinds of packages for all kinds of travellers, to help make the visa application process a breeze. The packages typically include a  flight reservation for visa , a  hotel reservation for visa  as well as a  travel insurance for visa application , along with the free covering letter. Doesn’t this make life much simpler? You just pick one package that fits your needs and we get all documents sorted for you at a nominal fee! Do get in touch with our team to find out more details of how we can help you and how you can go about choosing a package on our website.

Last Updated: July 4th 2023

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Pls send us an email to [email protected] and we will try to help you get a relevant one. Thanks

Hi I`ve read your coverletter but I need one to copy for a investor from my neighbouring country to come over to my country and come for consultation purposes and to see that business is fully functional and operative so he needs to stay a few months,and the business is kind of a manufacturing business,and the countries involved are South Africa and Namibia down in the south point of Africa

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Table of Contents

Cover letter for Schengen visa(5 samples)

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This article will list samples of “cover letters for Schengen Visa.”

Samples of cover letters for Schengen Visa

When applying for a Schengen visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:

• Address the recipient with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as sir/madam.
• The next step is to state why you are writing the letter. 
• Make a brief statement about your personal life. I.e, your status, and work-life among others.
• List the documents you have attached.
• Conclude your letter with a forward-looking statement. For example, “Kindly do a favor, and approve my application for an Irish passport. I shall be thankful to you for your kindness.”

Immigration Officer

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

Subject: Cover Letter for tourism to [Schengen Country] of [applicant name] with Passport No. __________________

Dear Sir/Madam,

I would like to apply for a Schengen Visa to travel to [country name] from [enter date DD/MM/YY] to [enter date DD/MM/YY]

The purpose of my trip to [country name] is for tourism. I am excited to visit numerous tourist destinations such as [add places you plan to see] as well as experience [country name] unique cuisines and culture. Furthermore, I plan to visit the [city name(s)] to ensure I have the ultimate tourist experience.

[Feel free to add your schedule/itinerary and elaborate more on what you plan to do]

While visiting [country name], I plan to stay at the following hotels:

[hotel name and address] – [date DD/MM/YY]

I am currently employed at [company name] with the title of [position] and have received approval for vacation days for the dates specified above. Furthermore, I will be supporting myself financially for my trip using [provide means of finances].

Please find attached all the required documents for my Schengen Visa application.

I trust that you will find everything is in order. However, if you have any questions or requirements, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

[Your Complete Name] [Your Address]”

“[Current Date]

[Name of Referring Hospital]

[Address and Phone]

[Patient Name]

I am writing on behalf of my patient, [patient Name here], to document the medical need of [medication/treatment/equipment in question] for the treatment of [the exact diagnosis]. Please, find in this letter the information regarding the patient’s medical diagnosis and history and a summary of my treatment motive.

I am writing on behalf of my patient, [name], to confirm the medical necessity of [treatment/medication] for [the treatment in question]. This visa letter will contain information regarding [name (‘s)] medical diagnosis, history, and a summary of my treatment motivation.

Patient’s Diagnosis and History:

(Add applicable information of the patient’s diagnosis and medical history)

(Add applicable information about the patient’s treatment, the reason thereof, and how it will benefit the health of the patient)

Treatment Duration:

(Add the expected duration of the treatment)

As highlighted, the [medication/treatment] is truly necessary for my patient’s medical condition. I am confident that with the correct treatment and care, my patient would be able to successfully recover/improve.

Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient’s medical treatment.

[name and signature of physician]”

[Embassy name]

[Embassy address]

Dear Consul General:

I’m writing this letter to confirm that Mr./Mrs.[Name and last name] is an employee at [company name], as [job title/position].

During the last [number of years you’ve been working at the company], Mr./Mrs. [name] has been a key part of improving relationships with our investors abroad. As such, Mr./Mrs. [name] will be traveling to [name of city], [country] from [date of entry] until [date of exit] for a total of [number of days] to attend to the following work-related activities: [Write in as much detail as possible about the business that will be conducted abroad]

Furthermore, during this time, Mr./Mrs. [name] will be attending an important business meeting in (city name) to improve corporate relations with our partners abroad.

Mr./Mrs. [name] will be staying at [hotel name, address, phone number] and will return back to [country of origin] on the dates specified above.

I kindly ask for the [visa type] to be issued to Mr./Mrs. [name and surname] at your earliest convenience.

Please, do not hesitate to contact me if you need any additional information.

Kind regards,

[Supervisor signature]

[Name and last name]

[Phone number]

[Address of employer]”

Subject: Sponsorship Letter for [Wifes name] with Passport No. __________________

I, [Your full name], currently residing at [address] and a [country] citizen, am writing in support of my wife, [Wife’s full Name], visa application.

[Wife’s Name] will be traveling with me to [Destination name] for tourism and vacationing purposes. My wife and I will depart on [enter date DD/MM/YY] and return to [enter home country/other country] on [enter date DD/MM/YY].

During the dates specified above, my wife and I plan to visit [places you plan to visit] [add more details if applicable – a schedule, tours, etc.]. In addition, [Wife’s name] will be staying with me at [hotel name(s)]. Furthermore, I will cover all expenses through [provide means of funding].

Please find all the required documents attached to this letter to support the given statements.

Kind regards

[applicant name]

[Your home address]

[Your phone number]

[Your occupation]

[Your signature]”

“April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

No. 6/50G Shanti Path,

Chanakyapuri, New Delhi 110021

Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy

I would like to apply for a Schengen visa upon my intention to travel to Germany from June 2 to June 28, 2017.

The main purpose of my travel is to visit my German friends. However, I look very forward to also visit the magnificent sights throughout Germany, as well as experience the famous German food and learn the German culture and way of life. During my stay, me and my friends wish to spend a holiday in the Netherlands and France to celebrate my upcoming graduation.

I am employed at <name of employer> in <address of employer> since April 2014, currently holding the position of Marketing Executive. My employer has already approved my vacation from work for the duration of this trip.

Please, find the following documents to support my visa application:

 Visa application form, duly dated and signed with attached passport-size pictures

Passport, showing my travel experience

Travel Insurance, coverage of €30,000

E-ticket reservation for my flight via LH for New Delhi  – Frankfurt – New Delhi [June 2-June 28, 2017]

Hotel reservations for our holidays in the Netherlands and France

Employment and leave certificates showing approved leaves as well as the date I am expected to return to work

ITR, Payslips, and Savings Account as proof of my income

Also, the additional documents required for Medical Purposes Schengen Visa Application:

Enclosed copies of medical records about your condition

Bank statements and health insurance coverage to cover for medical expenses in [name of country]

Planned Itinerary:

June 2, 2017 – Flight from New Delhi to Frankfurt via LH-761

June 7, 2017 – Sightseeing in Germany

June 10, 2017 – Travel from Frankfurt to Amsterdam Schiphol; Arrive in Amsterdam and stay at Clemens Hotel

June 11, 2017 – Sightseeing in the Netherlands

June 14, 2017 – Travel from Amsterdam Schiphol to Paris Gard du Nord and stay at Ibis Hotel – Sacré Coeur

June 15, 2017 – Sacré Coeur, Opera, Tour Eiffel, Musee du Lourve

June 17, 2017 – Chateau de Versailles

June 20, 2017 – Travel from Paris Gard du Nord to Frankfurt via Air France

June 28, 2017 – Flight back to New Delhi from Frankfurt via  Lufthansa

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

<Your Complete Name>

<Your Address>, India’

Frequently Asked Questions:

What are the types of schengen visa cover letters.

There are mainly 3 types of cover letters:

• A cover letter for tourism purposes 
• A cover letter for business purposes 
• A cover letter for medical purposes 

What should your cover letter include?

This Is What to Include in a Cover Letter

• Proof That You’ve Done Your Homework. 
• An Explanation of How Your Skills Relate to the Job. 
• Your Excitement About the Position.

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Cover Letter for a Tourist Visa

How to Appeal a Rejected Schengen Visa Application?

A cover letter for a tourism visa is a document that supports a visa application by demonstrating that the purpose of the trip is for leisure and recreational activities such as sightseeing or attending events. This letter provides details about the applicant’s planned itinerary, including the places they plan to visit and the activities they intend to participate in.

[Your Name] [Your Address] [City, State ZIP Code] [Email]

[Embassy Name] [Embassy Address] [City, State ZIP Code]

Subject: Application for Schengen visa for tourism purposes – [Your name]

Dear Sir/Madam,

I am writing to apply for a tourist visa to [destination country] for a period of [number of days/months] from [date] to [date]. My name is [Your Name] and I am a [nationality] citizen with passport number [Passport Number]. My purpose of travel is to explore the beautiful tourist destinations of [destination country].

I am excited to visit the famous landmarks, indulge in the local culture and try the authentic cuisine. My travel itinerary includes visits to [list some of the popular tourist attractions you plan to visit] and experiencing the vibrant local lifestyle.

During my stay in [destination country], I will be staying at [name of accommodation], which I have already booked for the duration of my trip. I have attached the confirmation of my hotel reservation along with my visa application .

I am currently employed at [name of your employer] as a [your job position] and have been working there for [number of years]. I have attached a letter from my employer granting me the necessary leave for my travel. I have also included my bank statements, which show that I have sufficient funds to cover my expenses during my stay.

Please find enclosed all the necessary documents required for my visa application, including:

Completed visa application form with attached passport-size photographs

Valid passport with [number of months/years] remaining validity

Travel insurance with coverage of [coverage amount]

Confirmed round-trip flight tickets

Hotel reservations

Bank statements

Letter from employer granting me leave

Proof of sufficient funds

I assure you that I will abide by the laws and regulations of [destination country] during my stay and will return to my home country upon the expiration of my visa. I will also make sure that I do not become a burden on your country’s social system.

Thank you for considering my application. If you need any additional information or documents, please do not hesitate to contact me. I look forward to hearing from you soon.

[Your Name]

Subject: Application for a Tourist Visa

I am writing to apply for a tourist visa to visit [destination country] for a period of [number of days] days, from [date] to [date]. I have attached all the necessary documents required for the visa application.

The purpose of my visit is to explore the beautiful sights and cultural heritage of [destination country]. I have been planning this trip for a long time and have always been fascinated by the rich history and scenic beauty of [destination country]. I am eager to experience the local cuisine, learn about the traditions and customs of the country, and immerse myself in the local culture.

During my stay, I have planned to visit popular tourist destinations such as [list of places to visit], attend cultural festivals, and engage in other leisure activities. I have made all necessary arrangements for my travel, including flight tickets, hotel reservations, and travel insurance.

I am currently employed as a [your job title] at [name of employer], where I have been working for [number of years]. I have attached a letter from my employer stating that I have been granted leave for the duration of my trip.

Please find enclosed the following documents to support my visa application:

Valid passport

Completed visa application form

Two recent passport-size photographs

Flight itinerary

Travel insurance

Letter from my employer

Itinerary of my trip

I assure you that I will comply with all the visa requirements and will not overstay my visa. I have strong ties to my home country and will return as soon as my visit is complete.

Thank you for considering my application. I look forward to receiving a positive response from you.

In summary, this cover letter is intended to support a tourism visa application by providing a detailed itinerary of the applicant’s planned trip, including the dates of travel, the purpose of the trip, and the places and events to be visited. The letter also highlights the applicant’s intent to return to their home country at the end of the trip, and their ability to support themselves financially during their stay. By providing a comprehensive and well-organized cover letter, the applicant can increase their chances of a successful visa application and ensure a smooth and enjoyable trip to their destination.

Invitation Letter from a Company For Visa Process

Invitation letter from a friend for visa process.

Sample Sponsorship Letter From Friend for Visa Process

Written Samples

14 plab 2 visa cover letter samples.

Professional and effective communication is crucial in any business or formal setting, especially when it comes to visa applications for the Professional and Linguistic Assessments Board (PLAB) test.

Crafting a well-structured and persuasive cover letter can significantly enhance your PLAB 2 visa application. Below are 14 meticulously crafted cover letter samples, each tailored to different scenarios and personal backgrounds.

PLAB 2 Visa Cover Letter Samples

These samples provide a guide on how to present your case to the UK visa officers compellingly.

Detailed Sample 1

The Entry Clearance Officer, UK Visas and Immigration, Sheffield, The United Kingdom.

Dear Sir/Madam,

SUBJECT: DETAILED VISA APPLICATION FOR PLAB PART 2 EXAMINATION

I am Dr. [Your Full Name], a medical professional holding a valid passport with number [Your Passport Number]. Through this letter, I wish to apply for a Standard Visitor Visa to partake in the PLAB Part 2 examination, scheduled for [Date of Exam] at the Clinical Assessment Centre, Manchester, United Kingdom.

Background and Purpose: As a licensed medical practitioner in [Your Home Country], I am registered under [Your Country’s Medical Council] with the permanent registration number [Your Registration Number]. My career aspiration to practice medicine in the UK necessitates the completion of the PLAB Part 2 examination, a pivotal step for international medical graduates like myself. I have successfully cleared the PLAB Part 1 and IELTS, fulfilling the prerequisites for this examination.

Examination Details: The PLAB Part 2 exam, a critical component for my medical career progression, is scheduled for [Exam Date]. This practical assessment will evaluate my clinical skills, a necessity for my registration with the General Medical Council (GMC), UK. My GMC reference number is [Your GMC Reference Number]. Attached herewith are the booking confirmation and receipt from the GMC.

Professional Credentials: I am currently employed as [Your Job Title] at [Your Workplace], [Location], where I have been working since [Start Date]. My role involves [Brief Description of Your Job Responsibilities]. I am dedicated to my career and have no intention of abandoning my position, thereby ensuring my return to [Your Home Country] post-examination. Enclosed is a letter from my employer, affirming my employment and the necessity of my prompt return after the exam.

Travel Itinerary and Accommodation: I have planned a concise and purpose-driven visit to the UK. My itinerary is as follows:

• Arrival in the UK: [Arrival Date]
• Pre-exam preparation and mandatory self-isolation: [Specific Dates]
• Examination Date: [Exam Date]
• Departure from the UK: [Departure Date]

For accommodation, I have arranged to stay at [UK Address], kindly offered by my [Relationship, e.g., cousin, friend], [Person’s Name], a British Citizen (Passport Number: [Passport Number]). Attached is a letter of invitation from [Person’s Name], confirming my stay and their support during my visit.

Financial Sustenance: To ensure a comfortable stay without any financial burden, I have earmarked funds covering all my expenses, including travel, accommodation, and subsistence. I will bear the majority of my expenses, supplemented by support from my host. Enclosed are my bank statements, reflecting an opening balance of [Amount in Local Currency], and my recent payslips, corroborating my financial capability. Additionally, [Person’s Name] will provide ancillary support, as evidenced by the attached supporting documents.

Assurance of Compliance and Return: I fully understand the conditions of the Standard Visitor Visa and am committed to adhering to its terms. My strong ties to [Your Home Country], including my employment, family, and social commitments, assure my return upon completing my examination. I have no intention of overstaying my visa or seeking employment in the UK during this visit.

Conclusion and Request: My sole purpose for this visit is to attend the PLAB Part 2 examination, a vital step towards achieving my professional goals. I assure you of my integrity and adherence to all the visa regulations. I respectfully request your kind consideration for my visa application, enabling me to pursue this essential academic endeavor.

Thank you for your time and consideration.

Yours sincerely,

[Your Signature] Dr. [Your Full Name] [Your Contact Number] [Your Email Address]

List of Documents Attached:

• Professional Registration Certificate
• PLAB 1 Pass Certificate and IELTS Score Report
• PLAB 2 Booking Confirmation and Receipt from GMC
• Letter of Employment and Leave Approval
• Bank Statements and Salary Slips
• Invitation Letter and Proof of Accommodation in the UK
• Financial Support Letter from [Person’s Name] along with their Passport Copy and Bank Statements

Detailed Sample 2

To The Entry Clearance Officer, UK Visas and Immigration, Sheffield, The United Kingdom.

SUBJECT: VISA APPLICATION FOR THE PROFESSIONAL AND LINGUISTIC ASSESSMENT BOARD (PLAB) 2 EXAM

I am Dr. [Your Full Name], with passport number [Your Passport Number]. I am writing to apply for a Standard Visitor Visa to attend the Professional and Linguistic Assessment Board (PLAB) Part 2 examination scheduled for [Exam Date] in Manchester, United Kingdom.

As a medical professional, registered with [Your Country’s Medical Council] under the registration number [Registration Number], I am keen on expanding my skills and expertise in the UK. I have already passed the PLAB 1 examination and the IELTS, which are prerequisites for the PLAB Part 2 exam.

Reason for Applying: The PLAB 2 exam is an essential step towards my goal of practicing medicine in the UK. This examination will allow me to complete the licensing requirements set by the General Medical Council (GMC), UK. My GMC reference number is [Your GMC Reference Number].

Examination Details: I have booked and paid for the PLAB Part 2 exam, as confirmed by the GMC. The exam will be held at their Clinical Assessment Centre in Manchester. I have attached the booking confirmation and receipt.

About Me: I am currently employed as [Your Job Title] at [Your Workplace], and I plan to return to my home country immediately after the examination. I have attached a letter from my employer as evidence of my ties to my home country.

Travel Itinerary:

• Self-isolation and preparation: [Dates]
• Departure: [Departure Date]

Accommodation Arrangements: I will be staying at [Accommodation Address in the UK], hosted by my [Relative/Friend’s Name], who is a British Citizen (Passport Number: [Passport Number]). I have attached a letter of invitation and their passport data page.

Financial Provisions: I have sufficient funds to cover my travel and stay in the UK, as evidenced by my bank statements and salary slips. Additionally, my [Relative/Friend’s Name] has agreed to assist me financially during my stay.

Conclusion: I am fully committed to adhering to the visa terms and will return to my home country after the exam. I respectfully request that my visa application be considered favorably.

Kind regards,

[Your Signature] Dr. [Your Full Name] [Your Contact Number]

• Professional registration certificate
• PLAB 1 and IELTS certificates
• PLAB 2 booking confirmation and receipt
• Letter from employer
• Bank statements and salary slips
• Accommodation proof and invitation letter
• Relative/Friend’s passport copy

Detailed Sample 3

SUBJECT: APPLICATION FOR STANDARD VISITOR VISA FOR PLAB 2 EXAM

I, Dr. [Your Name], holding the passport number [Your Passport Number], hereby apply for the Standard Visitor Visa to attend the PLAB Part 2 examination in Manchester, UK, scheduled on [Exam Date].

I am a registered doctor in [Your Country], holding a license from [Your Medical Council] (Registration Number: [Your Registration Number]). My intent is to further my medical career in the UK, necessitating the completion of the PLAB Part 2 exam.

Purpose of Visit: The PLAB 2 exam is a critical step for international medical graduates like myself to practice in the UK. I have previously cleared the PLAB 1 exam and the IELTS test, meeting the prerequisites for this stage.

Exam and Travel Details: I have secured my place for the PLAB 2 exam, with confirmation from the GMC. My stay in the UK will be brief, solely for the purpose of taking the exam.

Personal Information: I am currently employed at [Your Workplace] as [Your Job Title]. My employment details and a letter of intent to return are attached, underscoring my commitment to return to my home country post-exam.

Travel and Accommodation Plan:

• UK Arrival: [Date]
• Exam Preparation and Self-Isolation: [Dates]
• PLAB 2 Exam: [Date]
• Departure from UK: [Date]

I will be residing at [Address in the UK], an arrangement made possible by my [Relation], [Name], a UK resident. An invitation letter and their residency proof are attached.

Financial Preparedness: I have attached my bank statements and salary slips to demonstrate my financial stability. Additionally, my [Relation’s Name] in the UK will support me during my stay.

Conclusion: I assure you of my adherence to all the visa conditions and my commitment to return to my home country immediately after my examination.

Thank you for considering my application.

[Your Signature] Dr. [Your Name] [Your Contact Information]

Documents Attached:

• Medical Registration Certificate
• PLAB 1 and IELTS Certificates
• GMC Booking Confirmation
• Employment Letter
• Financial Statements
• Accommodation Letter
• Relative’s Residency Proof

Detailed Sample 4

SUBJECT: APPLICATION FOR STANDARD VISITOR VISA – PLAB 2 EXAMINATION

I am Dr. [Your Name], passport number [Your Passport Number], applying for a Standard Visitor Visa for the purpose of attending the PLAB Part 2 examination in Manchester, UK, on [Exam Date].

As a registered medical professional in [Your Country] with [Your Medical Council] (Registration Number: [Your Number]), my objective is to expand my medical practice in the UK, necessitating the completion of the PLAB Part 2 examination.

Reason for Visa Application: The PLAB Part 2 exam is a mandatory requirement for practicing medicine in the UK. Having passed the PLAB 1 and IELTS, I am now eligible for this next step.

Examination and Travel Details: I have a confirmed booking for the PLAB 2 exam at the GMC Centre in Manchester. My travel plans are strictly for the exam, with a detailed itinerary attached.

Personal Background: I am employed at [Your Workplace] as [Your Position]. My intent to return to my country after the exam is evidenced by my employment status and family ties, as detailed in the attached documents.

Accommodation and Stay:

• Arrival in UK: [Date]
• Preparation for Exam: [Dates]
• Exam Date: [Date]
• Return: [Date]

I will be staying at [UK Address], hosted by my [Relation], [Name], who is settled in the UK. A letter of invitation and their proof of residence are enclosed.

Financial Arrangements: My financial status, evidenced by bank statements and salary evidence, is sufficient for this trip. Additionally, my host will be assisting me during my stay.

Request for Consideration: I assure my compliance with all visa requirements and my commitment to return to my home country post-examination.

I appreciate your consideration of my visa application.

[Your Signature] Dr. [Your Name] [Your Contact Details]

• Medical License
• PLAB 1 and IELTS Results
• PLAB 2 Booking Confirmation
• Employment Proof
• Bank Statements
• Accommodation Details
• Host’s Proof of Residence

PLAB 2 Visa Cover Letter: Short Samples

Sample 1: recent medical graduate, title: recent graduate seeking plab 2 opportunity.

Dear Visa Officer,

I am writing to apply for a UK visa to take the PLAB 2 exam as a recent medical graduate. My educational journey, culminating in my graduation from [University Name], has been driven by a passion for medical excellence and a desire to broaden my clinical expertise.

The PLAB 2 exam is a critical step in my professional journey. By passing this exam, I can gain valuable exposure to the UK healthcare system and refine my clinical skills. I have already cleared the PLAB 1 exam, demonstrating my commitment and ability to succeed.

My academic records and clinical experiences, which I have enclosed, attest to my dedication and competence. I am financially stable and have arranged accommodation in the UK for the duration of my stay.

I am fully committed to returning to my home country post-exam to apply my enhanced skills in serving my community. Your consideration of my visa application would be a significant step in my pursuit of medical excellence.

[Your Name]

Sample 2: Experienced Physician

Title: experienced physician aiming for plab 2 certification.

I am an experienced physician from [Country Name], applying for a UK visa to sit for the PLAB 2 examination. With over [number of years] years of experience in [specialty], my career has been dedicated to providing high-quality medical care and continuous learning.

The opportunity to take the PLAB 2 exam is not merely a test but a doorway to further enhance my clinical skills and understanding of diverse healthcare environments. Having successfully completed PLAB 1, I am eager to advance to the next stage.

Enclosed are my professional credentials and letters of recommendation from my peers and superiors, highlighting my clinical expertise and ethical conduct. I have sufficient financial resources to support my stay in the UK and intend to return to my home country after the exam to contribute to the healthcare sector with my new insights.

Your favorable consideration of my visa application will significantly impact my professional development and the healthcare services in my community.

Sample 3: Career Transition to Medicine

Title: aspiring medical professional transitioning careers.

I am writing to express my earnest desire to obtain a UK visa for the purpose of taking the PLAB 2 exam. My journey towards a career in medicine, though unconventional, is fueled by a deep-seated passion for patient care and medical research.

After a successful career in [previous profession], I chose to follow my true calling in medicine. This bold step was not taken lightly but with a clear vision of contributing significantly to healthcare. Clearing the PLAB 1 exam was a testament to my dedication and ability to thrive in this new path.

Enclosed are my academic and professional records that detail my journey and readiness for the PLAB 2 exam. I have ensured that my financial obligations and accommodations in the UK are well taken care of.

Upon completion of the PLAB 2 exam, I plan to return to my home country and integrate my diverse experiences into a holistic medical practice. I respectfully request your consideration of my visa application, as it represents a pivotal step in my medical career.

Sample 4: Public Health Advocate

Title: public health advocate pursuing plab 2 certification.

I am applying for a UK visa to participate in the PLAB 2 examination, a significant step in my ongoing commitment to public health. As a [current profession], I have dedicated my career to improving healthcare access and quality in [Country Name].

The PLAB 2 exam offers an opportunity to deepen my understanding of clinical practices and healthcare systems, enhancing my ability to contribute to public health initiatives effectively. My successful completion of PLAB 1 is indicative of my dedication and capability in this endeavor.

Enclosed is a dossier of my professional achievements, contributions to public health, and endorsements from esteemed colleagues. Financially, I am well-prepared for my stay in the UK and fully intend to return upon completion of the exam to apply my enhanced skills in my homeland.

I respectfully request your favorable consideration of my visa application, allowing me to further my professional development and continue making meaningful contributions to public health.

Sample 5: International Medical Volunteer

Title: international volunteer committed to medical excellence.

I am applying for a UK visa to sit for the PLAB 2 exam, an essential step in my journey as an international medical volunteer. My experience working in various healthcare settings across [list of countries] has been both challenging and immensely rewarding, underscoring the importance of versatile medical expertise.

The PLAB 2 exam is a crucial milestone for me to further elevate my clinical skills, enabling me to provide even better care in diverse and often resource-limited settings. Successfully passing PLAB 1 has bolstered my confidence in this pursuit.

Enclosed, you will find documentation of my international medical experiences, academic achievements, and financial stability. I am committed to returning to my volunteer work after the exam, equipped with advanced skills and knowledge.

I humbly request your consideration of my visa application, recognizing it as an integral part of my mission to deliver quality healthcare globally.

Sample 6: Medical Researcher

Title: researcher seeking clinical exposure through plab 2.

I am a medical researcher, keenly interested in obtaining a UK visa for the purpose of taking the PLAB 2 exam. My research in [specific field of study] has made significant contributions to our understanding of [specific medical conditions], but I believe direct clinical exposure is imperative to furthering my work.

The PLAB 2 exam offers an invaluable opportunity to gain hands-on clinical experience in a world-renowned healthcare system. Having cleared PLAB 1, I am eager to take this next step in my professional development.

Enclosed are my research publications, academic records, and evidence of financial stability. Post-exam, my intention is to return to my home country and integrate the clinical insights gained into my research, enhancing its practical relevance and impact.

I sincerely request your consideration of my visa application, as it will significantly contribute to my research and, ultimately, to the advancement of medical science.

Sample 7: Specialty Physician

Title: specialty physician enhancing skills through plab 2.

I am a practicing physician in [specialty] applying for a UK visa to appear for the PLAB 2 exam. My career, thus far, has been focused on providing specialized care in [specific medical field], and I am constantly seeking opportunities to augment my clinical skills and knowledge.

The PLAB 2 exam is a critical component of this pursuit. Its completion will not only validate my competencies but also provide a broader perspective on patient care, which is essential in my specialty. Passing PLAB 1 has set a solid foundation for this next phase.

Enclosed are my professional credentials, testimonials from colleagues and patients, and proof of financial readiness for my stay in the UK. Upon completing the exam, I plan to return to my practice and apply the advanced skills and perspectives gained to benefit my patients.

I kindly request your consideration of my visa application, as it represents an essential step in my ongoing commitment to medical excellence in my specialty.

Sample 8: Medical Educator

Title: educator seeking to enhance clinical teaching through plab 2.

I am a medical educator applying for a UK visa to undertake the PLAB 2 exam. In my role as a [current position], I am responsible for shaping future medical professionals, and it is imperative that I stay abreast of the best clinical practices and teaching methodologies.

The PLAB 2 exam offers a unique opportunity to experience the UK’s advanced clinical environment firsthand, thereby enriching my teaching arsenal. Having successfully completed PLAB 1, I am eager to embrace this new learning experience.

Enclosed you will find my educational qualifications, teaching credentials, and financial assurances for my stay in the UK. Post-exam, I am committed to returning to my teaching role and integrating the insights and experiences gained to enhance the quality of medical education.

I respectfully seek your favorable consideration of my visa application, recognizing its significant role in furthering my professional development and, consequently, the quality of medical education.

Sample 9: Medical Specialist in Training

Title: aspiring specialist preparing for advanced training.

I am currently undergoing specialty training in [field of specialization] and am applying for a UK visa to sit for the PLAB 2 examination. This exam is a pivotal part of my training, allowing me to gain exposure to diverse clinical settings and advanced medical practices.

Having successfully completed PLAB 1, I am enthusiastic about the opportunity to further my training through PLAB 2. This experience will be instrumental in my development as a specialist, providing me with a broader understanding and deeper insight into my field.

The enclosed documents provide evidence of my ongoing specialty training, my academic achievements, and my financial capability to support my stay in the UK. My intention, upon completing the PLAB 2 exam, is to return to my home country and complete my specialty training, equipped with a richer, more comprehensive medical perspective.

I earnestly request your consideration of my visa application. Granting this visa would not only aid in my personal professional development but also contribute to enhancing the healthcare standards in my field of specialization upon my return.

Sample 10: Foreign-Trained Physician

Title: foreign-trained physician advancing career through plab 2.

I am a foreign-trained physician from [Country Name], writing to apply for a UK visa for the PLAB 2 examination. This exam represents a significant milestone in my career, offering an opportunity to align my skills with international medical standards and expand my clinical expertise.

Having navigated the challenges of the PLAB 1 exam successfully, I am fully prepared and highly motivated to undertake PLAB 2. This experience will be invaluable in enhancing my clinical competencies and understanding of a healthcare system renowned for its quality and innovation.

Enclosed are my medical qualifications, proof of PLAB 1 completion, and documentation confirming my financial stability during my stay in the UK. My plan post-exam is to return to my home country and apply the skills and knowledge acquired to improve healthcare delivery in my community.

Your favorable review and approval of my visa application would be profoundly appreciated, as it plays a crucial role in my ongoing pursuit of medical excellence and professional growth.

How To Write a Cover Letter for Form I-129F (Petition for Alien Fiancé)

To prepare a K-1 fiancé(e) visa application for U.S. Citizenship and Immigration Services (USCIS), you must complete the required forms, gather supporting documents, and pay fees. It’s not mandatory to include a cover letter in your application packet, but doing so can help keep your application materials organized and make sure you don’t miss any required documents. You can also use the cover letter to highlight anything you want USCIS to know about your visa application. This article explains what a K-1 fiancé visa cover letter is and the elements it should include. There’s also a template you can use to write your own.

Written by Jonathan Petts .  Updated May 17, 2023

What Is a Form I-129F Cover Letter?

You’ll need to file Form I-129F : Petition for Alien Fiancé if you are a U.S. citizen who wants your foreign partner to receive a K-1 visa . Though it’s not required, writing a cover letter to supplement this form can be helpful for USCIS. A cover letter is a document that outlines your application contents and addresses any unusual circumstances you’d like to flag for your application readers.

A cover letter can give your USCIS officer a useful overview of you and your partner’s case. You can also use your cover letter as a personal checklist to make sure you’ve included all necessary documents in your package.

Is a Cover Letter Required for My Form I-129F Application?

USCIS does not require a cover letter for your Form I-129F petition package. However, it’s often beneficial for applicants to include cover letters. A cover letter can help your USCIS officer better understand and evaluate your overall application.

If there is anything unclear about you and your foreign fiancé’s relationship, a cover letter gives you the opportunity to address these concerns upfront. Remember that USCIS only wants to distribute K-1 visas to couples in genuine relationships. If there is anything unusual about how your relationship started or progressed, you may wish to address it with a disclaimer in your cover letter. 

If you call attention to any unusual circumstances in your cover letter, you’ll be able to explain your side of the story in greater detail. By giving USCIS greater clarity on your case, you can make it easier for the USCIS officer to process your application.

What Should My K-1 Fiancé(e) Visa Cover Letter Include?

You should begin your Form I-129F cover letter with a heading and greeting. Your heading should provide USCIS officials with your mailing address, your name, and your foreign partner’s name. Your introduction should then explain your reasons for writing this cover letter. Use your introduction to give USCIS a basic overview of your relationship and tell them you are seeking a K-1 visa for your fiancé.

Checklist of Information To Include in Your K-1 Fiancé Visa Cover Letter

USCIS will find it most helpful if you include the following information in your cover letter:

Your contact information

The USCIS address to which you’re sending this letter

Your full name as the petitioner

Your fiancé’s full name as the beneficiary

A note stating which form and visa you are filing an application for

A list of all the supporting documents you’ve included in your package, in bullet points:

You must include evidence of your U.S. citizenship, such as your birth certificate , copy of your naturalization certificate, Form FS-240, an unexpired U.S. passport, or an original statement from a U.S. consular officer verifying that you are a citizen with a valid passport.

You’ll also need evidence that you and your fiancé have legally terminated any previous marriages. For example, you may need to include divorce decrees , annulment orders, or a former spouse’s death certificate.

You’ll need one color passport-style photograph of yourself.

You’ll also need one color passport-style photograph of your fiancé taken within 30 days of filing.

If you or your fiancé have ever changed your name, you’ll need to provide evidence of this legal name change.

You’ll need evidence that you and your fiancé intend to marry within 90 days of their admission into the United States.

Finally, you’ll also need evidence that you and your fiancé have met in person within two years of filing for this visa. Alternatively, you may submit evidence that an in-person meeting would cause extreme hardship or violate strict traditions of your fiancé’s foreign culture.

Your signature and the date

Lastly, you should thank USCIS for their time and conclude your letter. Remember that this cover letter should be the first part of your application package that USCIS sees. You should place it at the top of your overall package before mailing it out to the appropriate USCIS office.

Where To Send Your Form 1-129F Application & Cover Letter

Note that USCIS processes Form I-129F at its Dallas lockbox, so you should mail your application to the address below that corresponds with your chosen mailing method:

U.S. Postal Service (USPS)

Attn: I-129F

P.O. Box 660151

Dallas, TX 75266-0151

FedEx, UPS, and DHL

Attn: I-129F (Box 660151)

2501 South State Highway 121 Business

Lewisville, TX 75067-8003

Note that there is a $535 fee to file Form I-129F. You may pay this fee with a money order, personal check, or cashier’s check. You should make any checks payable to the “U.S. Department of Homeland Security.” When filing at a USCIS lockbox, you also have the option to pay by credit card. To pay with a credit card, you’ll need to file Form G-1450 : Authorization for Credit Card Transactions.

Form I-129F Cover Letter Template

You may use the following template for guidance when writing your USCIS Form I-129F cover letter. However, be sure to edit each field to reflect your own situation. You should replace each [bracketed field] with personalized information. To access an editable version of the Form I-129F cover letter sample below, you may make a copy of this sample USCIS cover letter .

Your foreign partner will be known as the “beneficiary” in this visa petition. You, the U.S. citizen sponsoring your foreign partner, are the “petitioner.” Note that you must be a U.S. citizen to sponsor your foreign partner’s K-1 visa application. U.S. green card holders cannot apply for K-1 visas for their foreign partners.

[Petitioner’s Street Address]

[Petitioner’s City, State  ZIP code]

[Relevant USCIS mailing address]

RE:[Marriage Green Card Application]

Beneficiary:[Immigrant’s Full Name]

Petitioner:[Citizen/Green Card Holder’s Full Name]

To Whom It May Concern:

Enclosed, please find my [K-1 Fiance Visa Application] for [Immigrant’s Full Name], the beneficiary, and [Petitioner’s Full Name], the petitioner and [U.S. citizen/Green Card Holder fiance] of the beneficiary. The following documents accompany and support this application:

Filing Fee Payments

[Check or Money Order] in the amount of [Current Fee Amount] for Form I-129F or  

Form G-1450 authorizing payment of the filing fees for all included forms (credit card charge authorization if you completed one)

[OPTIONAL Form G-1145 (e-notice authorization if you requested them in our system)]

Petitioner’s Form I-129F

[List of supporting documents]

If you have any questions or concerns, please call me at [Phone Number].  Thank you very much for your prompt consideration of my [K-1 Fiance Visa Application].

[Petitioner’s Full Name]

[Petitioner’s Signature]

[Signature Date]

Tips for Writing Your K-1 Fiancé Visa Cover Letter

Be sure to write your letter clearly and concisely. Remember that your cover letter is only a summary of your application contents, so you won’t need to write too many details in this letter. You should also use bullet points when listing your included application materials. Using bullet points will help your USCIS officer more easily understand your application throughout the visa process.

Within your letter, you’ll want to mention that the documents you’ve provided throughout your package are accurate and unaltered original documents or photocopies. If you’ve included any certified translations in your package, be sure to mention this too. 

Continue reading and learning!

Cover Letter for Schengen Visa Visiting Family [Sample, Template & Tips on How To Write] in 2024

How to write a cover letter for schengen visa visiting family, 1. introduction.

Start your letter by introducing yourself. This includes:

• Passport number
• Date of birth
• Nationality
• Current residence address
• Contact details

2. Purpose of Visit

Detail the primary purpose of your visit. Mention that you’re visiting family members, specifying who they are, their relation to you, and their residence address in the Schengen area. It’s beneficial to underline that family reunions are the sole purpose of your trip.

3. Travel Itinerary

In this section, provide a brief overview of your travel itinerary. Mention:

• Arrival and departure dates
• The Schengen country you’ll first land in
• Your planned movement within the Schengen zone (if you’ll be traveling to more than one country)

4. Detailed Trip Plan

Expand on your travel itinerary:

• Mention any events or family functions you plan to attend.
• Discuss places of interest you might visit with family members.
• Give an idea of how you plan to spend your time. This paints a picture of a personal, family-centered trip.

5. Accommodation Details

Discuss your accommodation arrangements during your stay:

• If staying with family, mention their address and provide a consent letter or invitation from them.
• If you’ve booked a hotel for any part of your stay (perhaps due to space constraints at your family’s residence or a side trip), provide those details and reservations.

6. Financial Proof

Highlight that you have the financial means to support yourself during your visit:

• Mention bank statements or salary slips you’re attaching.
• If your family is sponsoring your trip or covering some of your expenses, provide documentation of their willingness and their financial capability to do so.

7. Ties to Home Country

This section is crucial. The Schengen authorities want to ensure that you have strong reasons to return to your home country. Mention:

• Your current job or business, including position and duration of employment or business operation.
• Property or assets you own in your home country.
• Close family members residing in your home country, emphasizing your need to return.

8. Previous Travel History

If you’ve traveled to other countries in the past, especially the Schengen zone, mentioning this can bolster your application. It indicates that you’ve respected visa conditions before and adds credibility to your current application.

9. Conclusion

Conclude by summarizing your intent, assuring the visa officer of your plans to return after your visit. Express hope that the consulate will grant the visa, allowing you to spend quality time with your family.

10. Signature and Date

End the letter with your signature, full name, and date.

4 Tips For Writing Your Cover Letter

• Clarity : Ensure your cover letter is clear and easy to understand.
• Brevity : While you want to provide all necessary details, keep your letter concise.
• Proofreading : Avoid typos and grammatical errors to make a professional impression.
• Attachments : Clearly list all the attachments you’re enclosing with your application.

What Should I Do if There’s a Change in My Travel Plans After Submitting the Cover Letter?

If there’s a change in your travel plans after submitting the cover letter for your Schengen visa application:

• Inform the Embassy/Consulate : Contact the embassy or consulate where you submitted your application as soon as possible to inform them about the changes.
• Submit Revised Documents : Provide updated documents reflecting the new travel plans. This may include a revised cover letter, updated itinerary, or new hotel bookings.
• Explain the Changes : Clearly explain the reasons for the changes in your travel plans and ensure that they are consistent with the visa type you are applying for.
• Check for Additional Requirements : Ask the embassy or consulate if any additional information or documentation is required due to the change in plans.

Promptly addressing any changes can help prevent misunderstandings and potential delays in your visa processing.

Can I Include Additional Documents That Aren’t Mentioned in the Cover Letter’s Attachments Checklist?

Yes, you can include additional documents that are not listed in the cover letter’s attachments checklist if you believe they strengthen your application:

• Relevant Documents : Include documents that provide further evidence of your ties to your home country, financial stability, or purpose of travel.
• Clearly Label and Explain : Ensure that each additional document is clearly labeled and referenced in your cover letter, explaining why it is relevant to your application.
• Avoid Unnecessary Information : Only include additional documents that are directly pertinent to your application to avoid overloading the embassy or consulate with unnecessary information.

Providing comprehensive and relevant information can aid in the decision-making process of your visa application.

Should I Get the Cover Letter Notarized or Officially Verified?

Generally, it is not necessary to get your cover letter for a Schengen visa notarized or officially verified:

• Standard Requirements : Most Schengen visa applications do not require cover letters to be notarized.
• Official Verification Unnecessary : Unless specifically requested by the embassy or consulate, official verification is not typically needed.
• Authenticity and Accuracy : Your cover letter should be truthful and accurate, as providing false information can lead to visa refusal or other legal consequences.

Schengen Visa Cover Letter Attachments Checklist

To ensure a seamless evaluation of my Schengen visa application for visiting my family in [Schengen Country, e.g., “Germany”], I have meticulously compiled a checklist of all the documents I’m submitting.

This list serves as an easy reference to guarantee that all necessary documentation is reviewed and that no vital information is overlooked.

Below is the detailed breakdown:

• Completed Visa Application Form: The official Schengen visa application form, filled out accurately and signed.
• Passport and Photographs: My valid passport with a minimum of two blank pages and at least three months’ validity post the intended stay date. Attached are also two recent passport-sized photographs conforming to the Schengen specifications.
• Proof of Accommodation: Hotel reservations or if staying with family, a formal invitation letter from the host detailing the address and the duration of stay.
• Travel Itinerary: Detailed flight itinerary showing entry and exit from the Schengen area.
• Employment Letter: A recent letter from my employer, indicating my job position, the duration of my employment, my salary, and the period of approved leave.
• Travel Health Insurance: A copy of my travel insurance certificate, covering emergency medical situations and repatriation, with a minimum coverage of €30,000.
• Proof of Sufficient Financial Means: Recent bank statements, pay slips, or other documents that prove my financial capability to support my stay in the Schengen area.
• Family Ties Evidence: If applicable, documents such as birth certificates, marriage certificates, or any other official documents that validate my relationship to the family member I’m visiting.
• Previous Schengen Visas: If applicable, copies of previous Schengen visas or permits.
• Additional Supporting Documents: Any supplementary documents that substantiate the purpose of the visit, such as photographs, email conversations, or any other evidence of the family relationship.

Sample Cover Letter for Schengen Visa Visiting Family in 202 4

Subject: Application for Schengen Visa for Visiting Family

Dear Sir/Madam,

I am writing to apply for a Schengen visa to visit my [relation, e.g., “sister”] residing in [Schengen country, e.g., “Germany”] from [start date] to [end date].

I am a [your profession, e.g., “software engineer”] at [your company’s name, e.g., “ABC Tech”], and I’ve been employed there since [start date of your employment, e.g., “January 2020”]. I am granted leave from [start date] to [end date], after which I will resume my professional responsibilities in [your country, e.g., “the USA”].

The primary purpose of my visit is to spend quality time with my family, especially my [relation, e.g., “sister”], Ms. [Family member’s name, e.g., “Jane Doe”], who resides at [family member’s address]. During my stay, we plan to [briefly describe what you plan to do, e.g., “explore the cultural heritage of Berlin and visit the picturesque countryside of Bavaria”].

Enclosed with this letter are the following documents as evidence to support my visa application:

• Completed visa application form
• Passport-sized photographs
• Valid passport and previous travel documents
• Employment letter stating my job position, salary, and the approved leave duration
• Travel health insurance
• Flight itinerary and hotel reservations
• Proof of sufficient financial means for the intended stay

Regarding the duration and frequency of my visits, I intend to stay in [Schengen country, e.g., “Germany”] for a duration of [number of days, e.g., “25 days”]. In the past three years, I have visited the Schengen area twice, primarily to spend holidays with family, without any visa violations.

My [relation, e.g., “sister”], Ms. [Family member’s name], has been residing in [Schengen country] for the past [number of years, e.g., “five years”], working with [her company’s name, e.g., “XYZ Corp.”] and holds a permanent residency status. Our family has maintained strong ties, and this visit will further strengthen our bond.

For any further clarifications regarding my visit, you may contact me directly at [your phone number] or [your email address]. Additionally, my [relation, e.g., “sister”] can be reached at [her phone number] and [her email address].

I assure you of my genuine intent for this visit and my commitment to return to [your country, e.g., “the USA”] at the end of my stay. I kindly request you to consider my application positively.

Thank you for your time and consideration.

Yours sincerely,

Frequently Asked Questions (FAQs)

Can i draft the cover letter by hand or should it be typed.

It’s recommended to type the cover letter for clarity and professionalism. Handwritten letters might be difficult to read and appear less formal.

Can I use the same cover letter for multiple Schengen countries if I'm visiting family in more than one country?

No, it’s advisable to draft separate cover letters for each country, tailoring the content to your plans and the family you’ll be visiting in each nation.

Is it mandatory to attach all documents mentioned in the attachments checklist?

While the checklist serves as a guide, you should only include relevant documents. For instance, if you haven’t had prior Schengen visas, you wouldn’t need to include past visas in your submission.

How long should I wait before following up on my visa application after submitting the cover letter and accompanying documents?

It’s recommended to wait for at least 15 business days before inquiring about the status of your visa application unless you’ve been given a different timeline by the embassy or consulate.

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How To Write a Cover Letter With Examples

Cover letters can help differentiate you from other job applicants and be the determining factor of landing your dream job. By taking the time to craft a custom cover letter, a single sheet of paper can help communicate all the human elements that a resume may fall short of capturing about yourself. 

But what do employers and recruiters have to say about how to write a cover letter? What are the best tips they have to offer for graduate students who are writing a cover letter?

We asked 11 employers for their best cover letter tips. Here is what they had to share.

Let it Set the Stage

In many ways, cover letters should provide background information and context to your resume, while simultaneously addressing how that resume addresses the specific requirements of the job opportunity. The cover letter is your opportunity to "set the stage" and to convince the hiring manager why your specific set of skills, experiences and interests will provide value to their team and its objectives.

Andrew Horrigan '11 BSBA (Management Information Systems), Product Manager at Cisco

Research the Hiring Manager

If possible, find out who the hiring manager is and look them up on LinkedIn. Do your research on the company you're applying for. What's their mission statement and how do they portray their company culture? Hopefully what you're looking for in a job is reflected by those things. Make sure the hiring manager knows that and understands who you are and what drives you. A resume is often about as robotic as things can be. Make sure your cover letter is the opposite—personalize it and let yourself shine through.

Joshua Schlag ’05 BS (Computer Science) ’11 MBA, Digital Marketing Manager at Pyramid Analytics

Utilize Career Development Resources

The University of Arizona and Eller College of Management go to great lengths to make sure students are prepared for their impending career journey. Because cover letters are so important to getting your foot in the door, there are several career development resources online and on campus to take advantage of. The university’s cover letter builder serves as a nice template to get started. And of course, it never hurts to make an appointment with an Eller Career Coach through eSMS to have a professional review your letter before submission. 

Brett Farmiloe, ’06 BSBA (Accounting), Founder, Featured

Discover Past Samples of the Position

Do your research on the company and personalize your cover letter to the role for which you are applying. Don't be afraid to Google, "How to write a good cover letter for X position." Seriously, it helps! There is so much information out there from various perspectives—applicants, hiring managers, etc. Most importantly be yourself and let your personality come through. And don't forget to spell check!

Mariam Nikola '17 MS MIS, Consultant at Point B

Highlight Your Soft Skills

When writing a professional cover letter, there are a couple things you can do to set yourself apart from the pack. First, make sure you tailor your letter to the specific position you are applying for. This should not be a general, "one size fits all" letter—be sure to discuss specific details surrounding the role or the company itself. Secondly, this is an opportunity for you to show a little bit of your personality. Obviously, you want to remain professional, but this is a great time to highlight some of your soft skills that might not be fully conveyed through your resume.  

Brian Ellis ’17 BSBA (Management), Staffing Manager at Randstad Office and Administrative Professionals

Fill in the “Why” Gaps

As a talent advisor, I review a lot of applicants and agree that a cover letter can be a great way to stand apart, if it is done correctly. A great cover letter for me covers the ‘why’ that I cannot understand from just a resume alone. It should clearly state why you are interested in the role, what your goals are for utilizing your graduate degree (if recently graduated) and explain any career pivots reflected on your resume. If you answer those questions in a direct, concise manner it will add value to your application.

Monica Larson , ’11 BSBA (Marketing) ‘20 MBA, Talent Advisor

Tell Your Story

A cover letter is your opportunity to tell your story—tying your experience and personal interests into why you want a position and why you are the best candidate for it. Paint the picture of your journey and what about the position excites you personally and professionally. Similar to your resume, keep it short and sweet. No need to repeat what’s already on your resume. Recruiters and hiring managers don’t have time to comb through a novel, so you need to engage them with as few words as possible while also grabbing their attention.

Kelly Castoro, ’06 BA (Spanish, Portuguese), Project Manager at Squarespace

Tailor Each Cover Letter to the Position You Are Applying

Be sure to research the role and customize your cover letter for each position, relating your experience to the particular role you are applying for. Personalization is key—research who you are sending the cover letter to and address the letter to them directly. End your letter with a call to action, stating you will follow up by phone or email if you haven’t heard from anyone. Follow ups are very important! 

Jessica Rosenzweig, ’15 BSBA (Business Management), Account Manager at PeopleWare Staffing

Communicate Bankability and Personality 

Your cover letter answers two crucial questions; are you bankable and are you someone the company will enjoy working with? Communicate bankability with your knowledge of the company, industry and why your skills, capabilities and interests are a great fit. Share your passion for their mission, culture, brand—whatever excites you about becoming a member of their team.  

When conveyed through a concise, well-formulated, well-worded cover letter, you demonstrate the ability to write an effective business case—communicating that you are a ready professional and worthy teammate who will hit the ground running.

Theresa L Garcia, ’83 BSBA (Human Resources), Senior Change Management and Organization Capability Consultant at Boeing

Keep it Concise but Compelling

A cover letter is your chance to speak directly to the hiring team and tell them why you are not only the best match for the position for which you are applying but also give them additional insight into yourself as an individual that is less visible from your experience.

A great cover letter should be attention grabbing and touch upon the qualities that make you stand out from others in the applicant pool, highlight both your recent and most distinguished accomplishments and drive home why you are the right person for the job. Professionalism is always important, but don’t be hesitant to put your voice into the letter to let your personality shine through. Research the company, understand where they currently are, where they are going and show why you are the right person to get them from point A to point B. Recruiters spend a lot of time reviewing applicants and making yourself stand apart from the crowd is key. Keep it concise but compelling!

Matt Reineberg, ’14 BSBA (Marketing), Senior Talent Acquisition Sourcer at Cox Enterprises

Highlight the “Why”

Why are you applying to this company? Why do you want this position? Your cover letter should aim to answer the why behind applying for the job. Conveying an interest and excitement for working specifically for this job at this company, rather than a desire to get any job anywhere that will give you money, can go a long way. Show the company that they should hire you and your passion over someone that might have the skills needed for the job, but doesn’t care about the work as much as you do. 

Ryan Nouis, Trupath 

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