application for late submission of thesis

Apology Letter for Late Application (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional apology letter for late application.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Formal Apology for Delayed Application Submission

First, find the sample template for apology letter for late application below.

To, [Recipient’s Name], [Recipient’s Position], [Institution Name], [Institution Address], [City, State, Pincode]

Subject: Apology for Late Application

Respected Sir/Madam,

I, [Your Name], [Your Current Position or Role], am writing this letter to formally apologize for the late submission of my application for [Specific Application Purpose].

I understand that the deadline for the application was [Application Deadline Date] and I regret that I missed it. The delay was due to unforeseen personal circumstances that required immediate attention. I assure you that this delay was not due to negligence or lack of interest, but an unfortunate mishap that was beyond my control.

I am genuinely interested in [Specific Application Purpose] and I believe I have the necessary qualifications and experience for the same. I humbly request you to kindly consider my application despite the delay. I am fully committed to adhering to all the rules and deadlines in the future.

I truly apologize for any inconvenience caused due to this delay and I am grateful for your understanding and consideration.

Thank you for your time and consideration.

Yours faithfully, [Your Name] [Your Contact Information]

Below I have listed 5 different sample applications for “apology letter for late application” that you will certainly find useful for specific scenarios:

Apology Letter for Delayed Scholarship Application due to Medical Issues

To, The Scholarship Committee, [University/Institution Name], [City, State, Zip Code].

Subject: Apology for Delayed Scholarship Application due to Medical Issues

I, [Your Full Name], a student of [Your Course Name], enrolled under the registration number [Your Registration Number], am writing this letter to apologize for the delay in submitting my scholarship application for the academic year [Academic Year].

The reason behind this delay is a sudden health concern that required immediate medical attention and thus, prolonged my submission process. I was diagnosed with [Medical Condition] around [Month], which led to my hospitalization and subsequent recovery period. Owing to my health and the ensuing treatment, I was unable to meet the application deadline of [Date].

I understand the importance of adhering to the timelines set by the committee and I sincerely apologize for any inconvenience caused due to my delay. I assure you that this was a situation beyond my control and I had no intention of disrespecting the committee’s guidelines.

I kindly request you to consider my late application for the scholarship, as it would greatly help in managing my academic expenses. I have attached a medical certificate from my treating doctor as a proof of my health condition for your reference.

I hope you will understand my situation and consider my application with a positive outlook. Thank you for your understanding and consideration in this matter. I look forward to a positive response from your end.

Yours sincerely,

[Your Full Name] [Your Contact Number] [Your Email Address] [Your Address]

Attachments: 1. Medical Certificate

Apology Letter for Late College Application due to Technical Errors

The Admissions Office, [Name of the College], [Address of the College], [City, State, Pincode]

Subject: Apology for Late College Application Due to Technical Errors

I, [Your Name], a resident of [Your Address], humbly write this letter to apologize for the late submission of my application for admission into [Course Name] for the academic year [Year].

I understand the importance of timely submission of applications and respect the deadlines set by your esteemed institution. However, due to unforeseen technical errors in my internet connectivity, I was unable to complete and submit my application by the stipulated deadline. Despite my sincere efforts to rectify the issue with the help of my local internet provider, the problem persisted for an extended period, preventing me from successfully submitting the application on time.

I assure you that this delay was not due to negligence or disregard for the set rules, but a result of circumstances beyond my control. I am deeply sorry for any inconvenience this may have caused and sincerely request your understanding in this matter.

If given a chance, I promise to abide by all the rules and deadlines in the future. I am hopeful that you would consider my situation and provide me with an opportunity to submit my application for the [Course Name].

I am looking forward to becoming a part of your esteemed institution and contributing positively to my academic journey.

Thank you for considering my request.

[Your Name] [Your Contact Information]

Apology Letter for Missing the Job Application Deadline because of Unforeseen Circumstances

To, [Recipient’s Name], [Recipient’s Position], [Company’s Name], [Company’s Address], [City, State, Zip Code]

Subject: Apology for Missing Job Application Deadline

Dear [Recipient’s Name],

I hope this letter finds you in good health and spirits. I am writing to express my sincere apologies for missing the deadline to submit my application for the [Job Position] at your esteemed organization, [Company’s Name].

Due to unforeseen circumstances beyond my control, I was caught up in some personal emergencies that required my immediate attention and involvement. These unfortunate events led to an unexpected delay in completing my application process.

I understand the importance of deadlines and the inconvenience my delay might have caused to your team. I assure you that my failure to submit my application on time was not due to negligence, but a result of unexpected circumstances.

I have a keen interest in the [Job Position] and strongly believe that my skills and qualifications align very well with the job requirements. I kindly request you to consider my situation and allow me to submit my application at the earliest possible.

I assure you that such incidents will not happen in the future and, if given a chance, I will adhere to all the deadlines and guidelines strictly.

I am looking forward to a positive response from your end. Please feel free to contact me at [Your Contact Information] if you require any further information.

Thank you for your understanding and consideration.

[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Contact Number]

Apology Letter for Late Housing Application due to Miscommunication

To, The Housing Officer, XYZ Housing Society, Mumbai, India.

Subject: Apology for Late Housing Application due to Miscommunication

Dear Sir/Madam,

I, (Applicant’s Name), a resident of (Current Address), am writing this letter to express my sincere apologies for the delay in submitting my application for a house in your esteemed society.

The circumstances leading to this delay were unforeseen and resulted primarily from a miscommunication. I was under the impression that the deadline for the submission was (mention the date you thought was the deadline), as communicated to me by a friend who is already a resident of your society. I later learned that the actual deadline was (mention the actual deadline), causing this unfortunate delay.

I understand the importance of adhering to deadlines and the inconvenience my tardiness may have caused you. Therefore, I sincerely apologize for my oversight and assure you that such a misunderstanding will not occur in the future.

I humbly request you to consider my application despite its late submission. I am genuinely interested in becoming a part of your society and promise to uphold its rules and regulations.

Once again, I deeply regret the inconvenience caused by my late submission due to the miscommunication.

Thank you for your understanding and patience.

Yours faithfully,

(Applicant’s Name) (Contact Number) (Email Address)

Apology Letter for Submitting a Late Application for Grant Funding because of Natural Disasters

To, [Recipient’s Name], [Recipient’s Position], [Recipient’s Address],

Subject: Apology for Late Submission of Grant Funding Application

Respected [Recipient’s Last Name],

I hope this letter finds you in the best of health and spirits. I am writing to express my deepest apologies for the late submission of our grant funding application for [Project Name]. The delay was unintended and was a result of unforeseen circumstances that were beyond our control.

As you might be aware, our region has recently been plagued by [Specify Natural Disaster], causing widespread devastation and disruption to all forms of communication and infrastructure. The magnitude of the disaster and the subsequent recovery measures have prevented us from submitting the application on time.

During this crisis, our primary focus was to ensure the safety and well-being of our community members. The aftermath of the disaster has left us grappling with recovery efforts leading to a lapse in meeting the deadline.

We understand the importance of adhering to the schedule and respect the processes in place. We deeply regret any inconvenience this delay might have caused you or your esteemed organization. It is our sincere hope that you will consider our circumstances and still take our application into consideration.

We are committed to [Briefly explain the project and its benefits], and we believe the grant funding would greatly help us in achieving our objectives. Kindly let us know if any additional information is needed from our end.

We appreciate your understanding and patience and look forward to your favorable response.

Thanking you,

[Your Full Name] [Your Position] [Your Contact Information]

How to Write Apology Letter for Late Application

Some writing tips to help you craft a better application:

Start with a sincere greeting and your purpose for writing the letter.
Apologize directly for the delay, expressing your regret.
Provide a brief, honest explanation for the lateness of your application.
Emphasize on your interest and enthusiasm for the opportunity.
Request for consideration despite the delay, ensuring that it won’t happen again.
Thank them for their understanding and patience.
End the letter with a professional sign-off and your name.

How to Write an Email Requesting Your Professor to Accept a Late Assignment

application for late submission of thesis

Requesting an extension as a student is something we all dread but if the situation demands it then you have to pull up your socks and do it.

And in this blog post we will look at how you can write an email requesting a deadline extension, some tips and tricks to ensure you sound polite and professional and finally a sample email that you can just use. So let us jump in.

Tips to Remember

Be polite with your wording since you do not want to upset your professor and also stay honest with your reasoning.
Take responsibility for being unable to submit assignments on time. There is no harm in stating your reason for delay and moving forward rather than shifting blame elsewhere.
Apologize for inconvenience caused due to the late submission of your assignment and clearly state that you are willing to make up for it.

Best Practices

Get to the point without a lot of fluff, your professor might actually appreciate the fact that you are straight with him about your academic concerns and weakness.
Clear state proposed dates to avoid any confusion and assure him that there will be no drop in the quality of submission.
Keep communication lines open so that your professor is able to contact in case of clarifications or change in planes.

Sample Late Assignment Acceptance Request Email

Subject: Requesting Assignment Submission Date Extension to [Date]

Dear [Recipient’s Name],

Hope this email finds you well. I am writing to possibly get an extension on my assignment submission date because [Briefly explain the challenges and the reason for the delay].

By my estimate, I should be able to submit the assignment by [New Proposed Date] while ensuring that the quality of the submission is not compromised.

I completely understand the importance of timely submission and regret being unable to meet that deadline. I apologize for the inconvenience and confusion my delay might have caused, and I will work hard to ensure that this is not repeated.

I am fully committed to holding to my new proposed deadline and striving towards a high-quality output that I am proud of. In the meantime, if you have any queries on the matter, feel free to let me know on [Your Email ID].

Thanks for your flexibility and consideration in this matter. I look forward to hearing from you soon.

[Your Name]

Now that you have learned how to ask for an assignment submission extension via email, you should be a lot more confident about your email or communication capabilities. Thanks for reading.

Also FYI, if you are interested in improving your time management skills, you should consider downloading the Routine Productivity App .

Shiva is a subject matter expert in communication, marketing, productivity, and learning systems. He has previously contributed to many blogs and newsletters, including Validated, Mental Models, HackerNoon, and several brands. You can find Shiva on LinkedIn or email him at shiva(at)routine.co.

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CAREER FEATURE
08 October 2019

Don’t miss your PhD deadline

Nic Fleming 0

Nic Fleming is a freelance writer based in Bristol, UK.

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Horror stories about the final weeks, days and hours before a thesis submission deadline are common among people with PhDs in both the sciences and humanities.

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Missed the Deadline? Here’s How to Write an Effective Apology Letter (Tips & Examples)

Are you tired of having to make excuses for late submissions? Take responsibility for your actions and write an effective apology letter to maintain trust and professionalism in your personal and professional relationships.

In this article, we will help you to write your own apology letter. We’ll also provide a sample apology letter and template that you can download and customize to fit your needs.

Don’t let late submissions affect your relationships – take action today and write an apology letter.

Why You Should Write An Apology Letter For Late Submission

An apology letter for late submission is a written expression of regret for not being able to submit a task or deliverable on time. It is a way of acknowledging that you have caused inconvenience or disappointment to someone else and shows that you are taking responsibility for your actions.

Writing an apology letter has several benefits, such as:

It demonstrates professionalism
Shows respect for the recipient
Helps to maintain a positive relationship with the recipient

Types Of Apology Letter For Late Submission

The type of apology letter you choose should be appropriate for the situation and the recipient. There are several types of apology letters for late submission, depending on the situation and the recipient. Some common types include:

Personal Apology Letter

This type of letter is written to a specific individual, such as a teacher, supervisor, or coworker, to apologize for a late submission. It is more personal and focuses on the relationship between the writer and the recipient.

Formal Apology Letter

This type of letter is written to a more formal organization, such as a company or government agency, to apologize for a late submission. It is more formal in tone and language and may follow a specific format or style guide.

Email Apology Letter

An email apology letter is a written apology sent via email, becoming increasingly common in the digital age. It should still maintain a professional tone and follow the conventions of a formal letter, such as including a subject line, greeting, body, closing, and signature.

Collective Apology Letter

A group writes this type of letter to individuals to apologize for late submission on behalf of the group. It is written to a specific individual or organization and takes a more collective approach to the apology.

Public Apology Letter

A public apology letter is written to make a public apology , such as in a newspaper or social media. It is written to a larger audience and may address the wider impact of the late submission rather than just the relationship with a specific individual or organization.

When To Write An Apology Letter For Late Submission

An apology letter for late submission should be sent as soon as possible after the submission has been made. The sooner you apologize, the better, as it shows that you are responsible for your actions and committed to making things right.

It’s important to note that even if the late submission has not had a significant impact, it is still good practice to apologize and take responsibility for your actions. This demonstrates professionalism and respect for the recipient and the expectations set.

How To Write An Apology Letter For Late Submission

Writing an effective apology letter for late submission can help to maintain trust and professionalism in personal and professional relationships. Here is a step-by-step guide on how to write an apology letter for late submission:

Start with a proper salutation

Professionally Addressing the receiver is crucial. Use the recipient’s name and title in the greeting. “Dear Mr. Smith.” “Dear Sir/Madam” is best if you don’t know the recipient’s name. This respects the receiver and provides a professional tone for the message.

Express your regret

The letter’s opening should clearly express your regret for the late submission. Use phrases such as “I am sorry” or “Please accept my apologies” to show that you are taking responsibility for your actions and expressing sincere regret.

Explain the reason for the delay.

Provide a short explanation for the late submission, as the recipient may be intrigued. Give a straightforward explanation without criticizing others. Consider a personal emergency. “A family emergency took up more time and attention than I thought,” you may remark.

Offer a solution

If possible, offer a solution to compensate for the inconvenience caused by the late submission. This could include a revised deadline or a plan to complete the work as soon as possible. For example, “I will be working around the clock to complete the project by the end of next week.”

Take responsibility

Accepting responsibility for the late submission is crucial in maintaining a positive relationship with the recipient. Express your commitment to ensuring that it does not happen again. For example, “I understand the importance of meeting deadlines, and I will make sure to better plan and prioritize my tasks in the future.”

Conclude the letter

End the letter by thanking the recipient for their understanding and reiterating your regret for the inconvenience. For example, “Thank you for your understanding, and please let me know if there is anything else I can do to compensate for the delay.”

Proofread the letter

Before sending the letter, it’s important to proofread it carefully to ensure no typos or grammatical errors. A well-written and error-free letter shows that you take the apology and the recipient’s time seriously.

Sample And Template

Here is a sample apology letter for the late submission and a template you can customize.

Dear (Recipient),

I hope this letter finds you in good health and spirits. I am writing to sincerely apologize for the late submission of (Project/Assignment/Task). I understand that the deadline was (date) and that my tardiness has caused inconvenience and disappointment.

Please allow me to offer my sincerest apologies for any trouble I have caused. The delay was due to (provide a reason for the delay, e.g. personal circumstances, technical difficulties, etc.). Despite my best efforts to complete the task on time, I was unable to do so.

I understand that timely submission of work is important, and I take full responsibility for my actions. I would like to assure you that I am taking steps to prevent this from happening in the future. I have learned from this experience, and I am confident that it will not occur again.

Please let me know if there is anything I can do to make amends for my mistake. I am willing to do whatever it takes to ensure that this does not negatively impact our working relationship.

Thank you for your understanding and patience. I look forward to the opportunity to make things right.

(Your Name)

Key Takeaways

An apology letter for late submission is a written expression of regret for not being able to submit a task or deliverable on time and shows responsibility for one’s actions.
An apology letter has several benefits, such as demonstrating professionalism, showing respect for the recipient, and helping maintain a positive relationship.
There are several types of apology letters for late submission, including personal apology letters, formal apology letters, email apology letters, collective apology letters, and public apology letters.
An apology letter should be sent as soon as possible after the submission has been made, and even if the impact is not significant, it is still good practice to apologize.
Writing an effective apology letter involves addressing the recipient professionally, expressing regret, providing a reason for the delay, offering a solution, accepting responsibility, concluding the letter, and proofreading it for errors.

Apology Letter For Different Scenarios

The Power of a Sincere Apology: Writing Effective Letters
Rebuilding Relationships through a Personal Apology Letter
Crafting the Perfect Business Apology Letter (A Step-by-Step Guide)
The Importance of Apology Letters in Maintaining Positive Customer Relationships
The Key to Building Customer Loyalty: The Ultimate Guide to Writing Apology Letters for Poor Service
Missed the Deadline? Here’s How to Write an Effective Apology Letter
The Power of a Professional Apology Letter in the Workplace
Making Amends: A Guide to Writing a Formal Letter of Apology
Owning Up to Mistakes: How to Write an Apology Letter for Cancelling an Event
The Role of Empathy in Third-Party Apology Letters
Why Politicians Should Admit Their Mistakes: Saying Sorry Through Apology Letter

Other Types of Letters

Letter of Introduction
Letter of Invitation
Letter of Interest
Letter of Resignation
Letter of Intent
Letter of Recommendation
Cover Letter
Letter of Acceptance
Proof of Employment Letter
Leave of Absence Letter
Letter of Agreement
Announcement Letter
Apology Letter
Letter of Appeal

/images/cornell/logo35pt_cornell_white.svg" alt="application for late submission of thesis"> Cornell University --> Graduate School

Submitting your thesis/dissertation.

Submission of the final thesis/dissertation must be within 60 days of the final exam. Students who miss the 60 day submission deadline are ineligible to register in future terms.

The Graduate School uses ProQuest to administer the electronic thesis/dissertation (ETD) submission and committee approval process that results in publication in ProQuest Dissertations and Theses (PQDT) database and Cornell’s Library Repository, eCommons. Before initiating the electronic process, students are required to complete the Survey of Earned Doctorates (for doctoral students only). A SED Certification of Completion is provided to the student when the survey has been completed. Once the survey is completed, the final ETD can then be submitted to the Graduate School using the ProQuest system. The SED Certification of Completion is required for submission to ProQuest.

ProQuest Submission Steps

In order to complete the submission process, you will need to have the following:

A single PDF file of your thesis or dissertation
Your abstract
Supplemental material
SED Certification of Completion

Step 1: Begin Submission Process

Master’s students go to Cornell Master’s ProQuest site, doctoral students go to Cornell Doctoral ProQuest site. Click on the “sign up and get started today” button and follow instructions to begin the submission process.

Submission Process: Submission steps are outlined on the left menu. You will see the items checked off as you progress through the submission steps. You must click “Save & Continue” at the bottom of each page, even pages on which you do not enter any information. Using the left menu, you can return to any page and make changes until the point of final submission.

Step 2: Publishing Options

Traditional Publishing: “Traditional Publishing” is automatically selected and is included in the Cornell Thesis and Dissertation filing fees.

Delayed Release: ProQuest provides six months, and one and two year embargoes. The Graduate School recommends you discuss the publishing options with your advisor. If your advisor is unavailable or has no opinion, the conservative approach is to choose a two-year embargo.

Step 3: Read and Agree to ProQuest and University Distribution License

Both ProQuest and Cornell University distribution licenses will be presented for your acceptance.

Step 4: Enter Thesis/Dissertation Information

In addition to the mandatory information, such as title and abstract, you will have the opportunity to select up to three categories (subject areas) and six key words that describe your ETD. This information will make it easier for others to find your work when searching the web.

Step 5: Upload PDF and Supplemental Files

Upload PDF: Whether you use the PDF conversion tool provided by ProQuest or you convert your document to PDF yourself, review your PDF to ensure your formatting remains as you intended after conversion.

Supplementary Materials: If supplementary materials – such as audio, video, and spreadsheets – are an integral part of your ETD, you can submit them as supplementary files during the online submission process.

Step 6: Upload Required Documents

The SED Certification of Completion if you are a Ph.D. candidate is required for submission to ProQuest.

Step 7: Register for Copyright

You can complete this process through ProQuest for a fee, or you complete the process independently through the U.S. Copyright Office.

Step 8: Order Copies

If you would like to purchase additional copies of your thesis/dissertation for yourself, your field, or your committee members, you may order bound copies through ProQuest (Order Copies page). The required bound archival copy for the library is automatically ordered for you and included in the Cornell thesis and dissertation filing fees.

Select the “Decline – do not order” option if you don’t wish to order additional copies.

Bound copies can also be ordered through Cornell Print Services .

Step 9: Review and Submit

Once the thesis editor has reviewed the formatting of your thesis/dissertation, you will receive an email to let you know whether any corrections are required. You will then have five days to make the changes and upload the revised PDF. You will not be certified for graduation until the formatting of your ETD has been fully approved by the Graduate School. You will receive a confirmation email of final acceptance.

Step 10: Submitting Revised PDF (if needed)

You will receive an email describing the formatting changes needed with instructions and a link for resubmission.

Graduate Research Hub

Being a candidate
Making changes
Late submission

What is late submission?

Applying for late submission
After late submission is approved

If you have reached your maximum course duration and your candidature was confirmed on or after 1 January 2018 , but you are unable to submit your thesis, your advisory committee may be able to support you to apply for late submission.

Late submission is an option if you have been disadvantaged during your candidature as a result of research related reasons beyond your control. Late submission may also be approved due to compelling or unexpected, personal or medical reasons that have arisen during your candidature that could not be managed appropriately through the candidature variations available at the time. For more information about what happens after late submission has been approved, please click the after late submission is approved tab on this page.

Late submission can be granted for up to two calendar years for a PhD and up to one calendar year for a masters, otherwise known as your maximum submission date.

The late submission period is typically a period of non-enrolment. You cannot take leave during a late submission period.

Late submission definitions

Maximum course duration :

four years (part time eight years) for a PhD or doctoral degree,
two years (part time four years) for a masters degree.

A calendar year is a period of 365 days and is not dependent on whether your enrolment was full-time or part-time.

Your maximum submission date is the final date by which you must submit your thesis.

If you are not approved for late submission, your maximum submission date will be the same as your maximum course duration date.
If you are approved for late submission your maximum submission date will be extended to the end of the approved late submission period relevant to your degree.

Application and approval of late submission

Your advisory committee applies for late submission on your behalf. The discussion regarding late submission should ideally occur:

at the 3-year, 6-month review for a PhD, and
18-month review for a masters.

If you had commenced but not reached your maximum course duration as at 1 March 2020 the discussion regarding late submission should ideally occur:

at the 4-year (full-time equivalent) review for a PhD, and
at the 2-year (full-time equivalent) review for a masters.

Please make sure that the reasons for late submission are noted on your progress review forms and/or are documented at the meeting properly.

The discussion regarding late submission should include:

the date that maximum course duration will be reached,
whether you have been disadvantaged during candidature as a result of circumstances beyond your control,
whether you have provided a written credible plan for completion of your thesis,
whether you have demonstrated sufficient understanding of the research topic to make completion likely, and
a reminder of the visa implications if you are a student visa holder as late submission is normally a non-enrolled status.

Applications for late submission are considered for approval by the Late Submission Panel in your faculty. To find out how to apply, click the Applying for late submission tab on this page.

If late submission is not approved

If you apply for late submission and it is not approved, and you do not submit your thesis by the date your maximum course duration is reached, your enrolment will be terminated. A termination notice will be sent to you, which includes a date by which you are able to appeal as well as the process for appeal.

A thesis submitted after the maximum submission date and prior to the termination notice being issued, will still be rejected for examination.

If your submission date falls on the weekend or public holiday, you must submit on or before that day. This cannot be used as a reason for not submitting your thesis on time.

Although late submission is typically discussed at a progress review meeting where the outcomes are recorded using an online form, a separate process is required for late submission. Applying for late submission requires additional information and approval steps so an application must be made via a separate form which is prepared and submitted by your advisory committee.

The application process

Discuss thesis plan and potential for late submission application with your advisory committee at least 6 months prior to maximum submission date.

You and your advisory committee receive an email from the faculty graduate research manager about applying for late submission with the application form attached.

Your advisory committee prepare the late submission application and send it to the faculty graduate research manager at least 6 weeks in advance of your maximum course duration date.

The Late Submission Panel considers your application for approval.

You and your advisory committee receive the outcome.

Getting help

If you are experiencing difficulties during your candidature that may affect your ability to progress at any time prior to your expected thesis submission date, access the Finishing on time webpage on the Graduate Research Hub which provides some information on support. You should also discuss any issues with your supervisors. Your local graduate research administrator can also be contacted to discuss your options.

If you have a chronic health condition, you are encouraged to register with Student Equity and Disability Services (SEDS). SEDS can create an adjustment plan/document that recognises your needs but does not necessarily disclose your condition. The adjustment plan will be held on your record. You can refer to your adjustment plan when making leave or other relevant applications, rather than requiring separate medical certificates.

Late submission is normally a period when you are not enrolled. The Late Submission Panel may decide that due to circumstances presented in the late submission application, access to a laboratory, electronic library resources or studio (for example) would be required, and will approve you to be enrolled for part of the late submission period. The late submission start date will still be the date your maximum course duration is reached.

Three months before your late submission end date, referred to as your maximum submission date, your faculty graduate research administrator will send you a reminder to submit your thesis.

If you do not submit your thesis by the maximum submission date, the University will be unable to accept your thesis and your enrolment will be terminated.

Access to University facilities during late submission

If you are approved for a period of late submission you are expected to be at the final writing up stage. Access to email will continue during this period.

If you need access to physical University facilities and electronic library resources, a period of enrolment will need to be determined by your advisory committee. They will include the reasons for enrolment and the length of time required in the late submission application. Your period of enrolment will give you the ability to apply for a new student card so you can maintain building and full library access.

If you need access to library borrowing rights and you have not been approved to be enrolled during the late submission period, you will need to apply for complimentary membership .

Thesis submission

Your focus during the late submission period is to submit your thesis for examination. However, be aware there are other tasks to complete in preparation for submitting your thesis. Please review the examination webpages well in advance of when you intend to submit to ensure you have completed all the necessary prerequisites for submitting your thesis and that it is ready for examination. If you experience any issues with your IT access, it is recommended that you first reset your password and if issues persist contact Student IT . If the issue is still not resolved, contact Graduate Research (Student Administration).

Resources for candidates
Orientation and induction
Mapping my degree
Principles for infrastructure support
Peer activities
Change my commencement date
Meeting expectations
Working with my supervisors
Responsible Research & Research Integrity
Guidelines for external supervisors
Pre-confirmation
Confirmation
At risk of unsatisfactory progress
Unsatisfactory progress
Add or drop coursework subjects
Apply for leave
Return from leave
Apply for Study Away
Return from Study Away
Change my study rate
Check my candidature status
Change my current supervisors
Request an evidence of enrolment or evidence of qualification statement
Change my project details
Change department
Transfer to another graduate research degree
Withdraw from my research degree
Check the status of a request
Re-enrolment
Advice on requesting changes
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Home » Letters » Request Letters » Application for Late Submission of Project

Application for Late Submission of Project

To, Head of Department, _____ (Name of the College), _____ (University Name), ______________ (Address)

Date: __/__/____ (Date)

From, ____________ (Name of Student) ____________ (Department)

Subject: Request for late submission of project

Respected Sir/Madam,

I beg my pardon to state that, I am ____________ (Name of the Student) from __________ (Name of department, College), having roll number/enrollment number _______________ (Roll Number) and batch number ___________ (Batch Number, Session).

I am writing this letter to request you extension for submission of the project _______________ (Name of the Project). It was given on ____________ (Date) and the submission date was ______________ (Date of submission). I request some more days _____________ (Provide the number of days with date) to complete my project. I was not able to complete my project because ___________________ (Reason of not completion on time).

Please consider my situation as genuine. I promise to submit it at the given time without fail.

Sincerely/Faithfully/Obediently, ____________ (Name of the Student) ____________ (Department)

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Simple leave application in office – sample request letter for leave of absence, privacy overview.

WashU Libraries

How to submit your thesis or dissertation (etd).

Dissertation Access Options
Thesis Embargoes
Binding Options
Finding WashU Dissertations
Undergraduate Honors Theses or Capstone Projects This link opens in a new window

Digital Library Program Services (DLPS)

Access & RIghts Options

There are four ProQuest sections that deal with rights and access:

Traditional Publishing vs. Open Access Service
Embargo (Delayed Release)

Search Engine Discovery

Traditional vs Open Access Service

Select Traditional Publishing. You do not need to select the fee-based Open Access Service. Open Access is provided for free through the Washington University repository.

Embargo / Delayed Release

If you choose to delay the release of your work, access to the full text of your work will be delayed for the period of time that you specify. The citation and abstract of your work will be available. The Libraries honor the embargo term selected through ProQuest up to 3 years based on library policy (Refer to the Embargoes section).

Embargoes expire automatically. You may extend or cancel it, but once your dissertation is sent to the Libraries, you will need to contact Proquest and [email protected] to make changes. One renewal for up to 3 years is allowed.

Reasons to request an embargo might include the author is pursuing a patent for the work; the research sponsor requires a specified embargo period; the submission includes sensitive or proprietary content, such as work conducted with a corporate partner or a risk of research participants’ identity exposure.

If you select "I do not want my work to be discoverable in Proquest through Google Scholar and other major search engines," Proquest will not make your work available for indexing until your embargo end date.

The Libraries cannot prevent indexing of its repository site but will honor your embargo date.

You do not need to file for copyright (or ask Proquest to file on your behalf) in order to include a copyright page in your manuscript.

More about copyright and permissions

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Next: How to Submit Your Master's Thesis >>
Last Updated: Mar 1, 2024 11:03 AM
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How to Write an Application to Ask My Professor to Accept a Late Assignment?

Find sample late submission assignment letters here!

Late submission of assignments is something that many college students go through. Emergencies happen, students go through heartbreaks, work and study schedules clash, and student-athletes and artists get busy with their practice. Sometimes, students become tardy. Sometimes, they fall ill. Sometimes, they become careless and forget about an assignment.

However, most students with genuine reasons for submitting an assignment late manage to get an extension from their professors – as they request it ‘before’ the deadline. Most teachers understand students’ predicaments. If they deem that a student has a valid reason for submitting an assignment late, they grant him or her an extension of 2-7 days.

The problem arises when you delay submitting an assignment even though you have NOT been granted an extension. In such a case, the professor may refuse to accept your assignment and award you an F (fail) grade in the assignment. Or they may accept the assignment and give you penalty marks.

In the age of online assignment submissions, almost 65% of college students submit their assignments at the last minute. And then, there are 10% of students who submit assignments late with predictable excuses like:

My laptop/device developed a technical glitch.

Professors hear these excuses as:

I have been lazy and failed to do my homework on time.
I am so tech-tardy that I failed to ask for online assignment help and find a way to do it on time.
I am so lazy that I couldn’t even find a better and novel excuse for late assignment submission.

At GoAssignmentHelp , we often receive requests from students across the US to write effective and convincing applications for late assignment submissions or how to apologize for a late assignment.

You may also check out: How To Ask For Assignment Extension With Request Letter Sample?

Different reasons why students submit assignments late (and sample late submission applications)

A study by Megal Nieberding and Andrew F. Heckler published in June 2021 found that students who procrastinate in writing assignments have lower course grades. The study also found that 90% of students do not delay completion of an assignment intentionally, and those who did were two to three times more likely to earn D or E grades.

Another study published by Mehmet Kokoc et al found that students’ online assignment submission behaviour does not change semester after semester. One can predict their end-of-term academic performance depending on their assignment submission behaviour at the beginning of the semester. GoAssignmentHelp’s assignment assistance experts aim to provide appropriate intervention to students on a timely basis.

How to apologize for a late assignment when you forget the submission deadline?

A 2015 research by Keith Gregory and Sue Morgan revealed that if an assignment has a long deadline, more students submit it late. In such cases, students tend to forget when they have to turn in the assignment. If you also forgot to do a task assigned by your professor long ago, you may write the following email for late assignment submission:

Dear [Sir or Ma’am],

I sincerely apologize for the late submission of my assignment [assignment number/topic/question]. I am so sorry for causing you inconvenience and hope that you wouldn’t have to change your schedule when you accept this assignment.

I [fell sick/had to attend my sister’s wedding/broke my leg/or any other excuse] and that’s why my assignment submission got delayed. This is my first mistake and I hope you could excuse me this time. I did not procrastinate intentionally and promise never to submit my assignment late again.

Please accept my assignment along with my heartfelt apology. I am attaching my completed assignment here.

Best Regards,

Attaching a doctor’s prescription to prove that you really had an accident or fell sick, or a signed letter from your parents to prove that you had a family emergency could increase your chances of getting your assignment accepted when you submit it late.

Late submission email to a professor when you have valid academic reasons

Sometimes, students need more time to research a topic some more to analyze it better and to provide a better piece of work. Students who ask teachers time to improve the quality and substance of their writing are rare – and often teachers’ favourites. The chances of their late assignments being accepted are quite high.

Here’s a sample apology email to the professor for late submission because you needed more time for research or analysis:

I am sorry for turning in my [thesis/essay/assignment] on [Topic] late. As I was working on my assignment, I found a few sources [list of sources] which I thought were critical to my research. It took more time than expected to examine them and use them while doing my research.

I understand that I should have approached you earlier to get an extension on the assignment submission deadline but I miscalculated the time I would need to complete my research work and write my assignment. I apologize for not planning my assignment work better but I assure you that I was late only because I wanted to do my best while writing it.

I hope you will be able to review my assignment without much inconvenience. I’ve spent a lot of time on it and am looking forward to your feedback and recommendations on it.

Warm Regards,

You may also want to seek assignment help from our assignment writing service experts to get high-quality answers and academic essays written within time to avoid such a situation.

How to apologize to a professor for a late assignment?

An apology letter to the professor for late submission must include these three things:

A Plausible, Believable Excuse: Experienced professors know all the commonplace excuses students use to get out of tight spots when it comes to submitting assignments on time. But if you give a creative and credible excuse, the chances of it getting accepted increase.
A Sincere Apology: Teachers and professors have busy schedules. Apart from giving lectures in class, they have to prepare curriculum, class activities, prepare notes, and go through a pile of assignments, academic essays, dissertations and theses. Assignment submission deadlines are their way to make time to correct your assignment. When you submit an assignment late, you inconvenience them by disturbing their entire schedule. So, they are justified in feeling irritated. Hence, if you submit an assignment late, you owe them a sincere apology.
A Promise of Being More Cautious in the Future: You can never take a teacher’s acceptance of your apology for granted. With the late assignment email, you must always include a promise never to repeat that mistake. Remember, such apology letters or emails work their magic only once. If you repeat them too often, they lose their power.

Need help with an application for late submission of assignments?

You can use these samples to officially apologize for submitting assignments late. An apology letter or email also serves as a reminder to the instructor of the date on which you submitted the assignment. Assignment writers on our leading online assignment help platform help students across Canada , including those in Toronto, Montreal, Calgary, Ottawa, Edmonton, Winnipeg, Vancouver, Quebec City, and more.

Besides these late assignment submission email samples, there are tons of different ways to apologize to the professor for a late assignment. If you are wondering how to write an email for a late assignment that works, get help from GoAssignmentHelp experts.

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Thesis submission

You are required to submit a thesis for examination after your period of registered study and before the conclusion of the thesis pending period.

Your thesis should be submitted to the Nottingham ePrints service and must be the result of your own work, done mainly while you were registered as a researcher of this university. Student Services will work with your supervisors in preparing the thesis to be sent for examination.

The information on this page will signpost you to the different processes, policies and detailed instructions on submission. More detailed information can be found in submission pack .

The word limit for your thesis depends upon the qualification you are working towards:

PhD theses should not exceed 100,000 words

MPhil theses should not exceed 60,000 words

Please note, the word limits for MRes theses vary according to the number of taught module credits taken. Please see our Quality Manual regulations for MRes and supplementary regulations.

In all cases, the word limits are inclusive of appendices, footnotes, tables, and bibliography. The University may withhold a thesis that exceeds these word limits from examination.

Proof readers

A proof-reader may only ensure that the meaning of the author is not misrepresented due to the quality and standard of the English used. This can include correcting spelling and basic grammar errors.

Inaccuracies in academic content should not be corrected nor should the structure of the piece of work be changed; doing so may result in a charge of plagiarism.

Format of thesis

You should submit your thesis in pdf format to the Nottingham ePrints system. Your thesis should be presented on A4 size, normally with a size 12 font. There should be a margin of at least 4cm on the left side of the page, both for typescript and diagrams, to allow for binding (if required).

Other margins should be of at least 2.5 cm.

Alternative formats

Alternative formats for submission may apply. For certain doctorates (Music, Creative Writing, Drama and Performance Practice as Research, Translation Studies) an appendix detailing submission requirements is available.

For more information, please visit the university's Quality Manual for further guidance.

You are also allowed to submit by published works, please consult your supervisor and also refer to the university guidance in the Quality Manual .

Quality Manual alternative formats guidance

Submission deadline

You are required to submit your thesis for examination by the submission deadline notified to you during your course of studies. In exceptional circumstances, you can apply for an extension to your submission deadline, in line with the extension to thesis pending policy in the Quality Manual .

If your submission deadline falls on a non-working day then you are permitted to submit on a first working day after this deadline.

Please also see here for key dates for graduation guidance .

Please note, even when they have been correctly observed, no guarantee can be given that the necessary examination procedures will have been completed in time for a candidate to graduate at the next degree congregation.

Extension to thesis pending form

Quality Manual thesis pending policy

Notification of submission

You are required to submit a thesis for examination before the conclusion of the thesis pending period. You must formally notify your school at least three months prior to your intended submission date.

The school should ensure that Student Services are informed so that the procedure for appointing examiners can be initiated. Any delay in submitting your Notification of Submission form can lead to a delay in your examination. Visit the Examination webpage for more information on the examination process.

Your supervisor’s signature on the Notification of Submission form acts as confirmation that:

the thesis is the result of work done mainly while you have been registered as a researcher of The University of Nottingham

you have been given appropriate plagiarism guidance

you have been advised on thesis embargo and/or restriction

if appropriate to your discipline, you are aware of the requirement to submit all data collected during the period of study as a researcher of this university, to your School prior to arrangement of the viva voce examination.

Upon receipt of your completed form, Student Services will ask your school to nominate examiners. When approved, we will email you with the names of your examiners, asking you to declare any possible conflict of interest.

Notification of submission form

Late submission

You are required to submit your thesis for examination by the submission deadline notified to you during your course of studies. Full time doctoral researchers submitting a thesis after this deadline, without receiving formal approval from the university for an extension of time, will be permitted to submit up to 12 months after their latest submission date as long as the maximum period from initial registration has not been reached.

Once the work has been submitted the late submission fee for each month or part month (as per the university fee schedule, please see under Postgraduate Research – Exceptional Fees – Current Academic Year) that passes between your expected submission date and the date that your thesis is actually submitted will be raised and is payable immediately.

For researchers who are not on doctoral programmes, or who are not full time, or for whom this is not the first submission, there is no recourse to submit a thesis late and an extension to thesis pending must be requested.

Quality Manual: policy on extension to thesis pending

Quality Manual maximum period from initial registration

How to submit

Your thesis should be submitted to the Nottingham ePrints service in pdf format and must be the result of your own work, done mainly while you were registered as a researcher of this university. Student Services will work with your supervisors in preparing the thesis to be sent for examination.

Notitngham ePrints is the used to store your first submission, as well as corrections and/or re-submission. Once the degree has been conferred, your final version will be retained for publication in the repository, all previous drafts will be removed.

For detailed instructions, please visit the uploading your thesis webpage .

What happens with my submission

Your submission will be checked by the Student Services team. Once initial processing is complete, the Student Services team will write to confirm receipt of your thesis. Your thesis will then be stored securely in a local drive so that it can be shared with your examiners. It will then be removed from Nottingham ePrints . Doing so generates an automatic ‘Item Destroyed’ message, please do not be alarmed.

First submissions, corrections and re-submission will be forwarded to examiner(s) for examination and/or final approvals.

The final version will be retained for publication in the repository, unless you indicate a different preference. For detailed instructions, please visit the uploading your thesis webpage .

Publishing your thesis: open access, embargo or restriction

In most cases, your thesis will be published in the University’s online library when you have graduated. Exceptions apply, such as embargo and thesis restriction, the distinction and process for application is explained below. You should discuss these options with your supervisor.

Embargo:

You may wish to delay online publication of the full text by requesting an embargo period, of up to two years* to allow publication through alternative channels. Please note: If you wish extend the embargo beyond the initial period, please enquire by emailing [email protected] .

For embargoed theses, the full text is not publicly available but the bibliographic details (author, title and abstract) are discoverable and available to read. You must request embargoes when submitting the final draft of your thesis to Nottingham ePrints .

Creative writing researchers may apply for an extended embargo of up to seven years.

Thesis Restriction:

The University Senate may fully restrict theses in special cases- where a thesis includes work which is politically, commercially or industrially sensitive.Theses may be restricted for a period of two years from conferral of the degree, if requested to do so.

Thesis restrictions may be applied for by completing application for restriction form . Where the restriction is contractually obliged, the documentation should be appended to the application form. For more information visit the Quality Manual .

Application for restriction form

Quality Manual application for restriction policy

Steps After Submission

Main navigation.

If you recently submitted a dissertation or thesis in Axess, you still have one more required step to complete. Browse this guide to help you stay on track.

Certificate of Final Reading

After you’ve submitted your dissertation or thesis, one member of your Reading Committee, known as the Final Reader, must certify that they have reviewed the final draft of the dissertation, engineer thesis, or final project submitted to the university. The Final Reader must be a member of the Academic Council. Final Reader certification or approval is one of the last submission steps that must be completed by the submission deadline date .

The certification process occurs in Axess, where the Final Reader will be able to review a copy of the submission, and then approve or reject the submission.

Upon final submission of the dissertation or thesis online, an email is automatically sent to the Final Reader informing them that they have a dissertation or thesis ready for review in Axess. The Final Reader can locate the Approve Dissertation/Thesis link within their Advisor tab in Axess.

The final reading of the dissertation should include a review of the following:

Content : All suggested changes have been taken into account and incorporated into the manuscript where appropriate. If the manuscript includes joint group research, the student's contribution is clearly explained in an introduction.
Published Materials : If previously published materials are included in the dissertation, publication sources are indicated, written permission has been obtained for copyrighted materials, and all of the dissertation format requirements have been met.
Appearance : The dissertation is ready-for-publication in appearance.
Release Options : The Final Reader will also have the opportunity to review the selected embargo and other release options.

If the Final Reader is unable to approve electronically via Axess, or if the Final Reader does not have access to a computer, the student may submit a paper Certificate of Final Reading , signed by the Final Reader.

Survey of Earned Doctorates (SED)

Stanford University participates in the Survey of Earned Doctorates, which is sponsored by the National Science Foundation (NSF), National Institutes of Health (NIH), Department of Education, and the National Endowment for the Humanities (NEH). Stanford asks that you complete this survey .

Obtaining Bound Copies for Personal Use

The Office of the University Registrar does not provide bound copies of your dissertation or thesis for personal use.

After you officially submit your dissertation or thesis to Stanford, if you want a bound copy of your work for personal use, the university recommends the HF Group .

The HF Group offers a print-on-demand service for Stanford students wanting personal bound copies (with red covers) of their dissertations, engineer thesis, or DMA Final Project.

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Please note that applications submitted after your submission deadline will be declined.

Doctoral, MSc and MLitt students please note that applications received any earlier than 3-6 months before the thesis submission deadline will be declined and you will be asked to reapply at the appropriate time.

Applications should only be submitted if you know that you need additional time and not 'just in case' you do.

Extension requests for coursework other than the thesis or dissertation (for example, essays, portfolio coursework, the First Year Assessment) should not be submitted via CamSIS - please contact your Department for advice on how to apply.

For taught courses, short deadlines which would not impact on the dates on which the marks would be considered by the Exam Board and Degree Committee can normally be considered locally - see below under 'Your submission date and how to apply'.

Note that a longer extension may result in you completing and graduating later than the rest of your cohort, so you should seek clarification on the impact of this from your Department, Faculty or Degree Committee, particularly if the timing of your degree completion will have an impact on your future plans, such as further study, employment or visa applications.

For all applications made via CamSIS self-service, each case is considered in line with the policy of the Postgraduate Committee, which is set out in the guidance on this page.

Instructions on how to submit an application can be found on the 'Applying for a change in your student status' page. Please check the guidance below before applying.

If you have any questions about applying for an extension, please submit a query here: University of Cambridge Student Registry Office (zendesk.com)

All requests for an extension must include the following information:

Visa issues
Medical issues or family circumstances, where a period of intermission should have been requested or a break from study is currently needed
Attending conferences
Writing/publishing papers
Undertaking further research, unless your supervisor, department or Degree Committee make a very strong academic case for this
A safety net 'just in case' additional time is needed
Employment
Job applications
Not wishing to leave Cambridge
Continued funding
Poor planning - it should be feasible to complete your research project within the maximum time-frame for your degree (for example, 4 years for a full-time PhD). Therefore reasons such as having collected too much data or a change of direction (unless due to circumstances outside your control) will not normally be considered valid
Wanting to incorporate new material at a late stage unless there is a very strong case for this material being essential to your thesis rather than merely enhancing its quality
Needing time for proofreading, editing or support with academic writing or wanting more time in order to improve the quality of your thesis - students are expected to produce a thesis to the required standard within the normal time-frame for submission. In planning your thesis you should factor in time for proofreading/editing.

Research students who do not submit their thesis by their submission date and do not have an extension approved, will be withdrawn from study. They may be able to apply for reinstatement when their thesis is ready for submission for examination but not to continue studying. Temporary withdrawal may not always be possible. You can find more information about the effects of withdrawal from study on the Withdrawal from Study page.

Students on taught Masters courses should contact their Department for information about the penalties applied for late or non-submission of work.

PhD students are advised to read the information outlined on the International Student Office webpage: https://www.internationalstudents.cam.ac.uk/immigration/student-visa/extending-your-visa-current-phd-student

It is advisable for MPhil students to contact the International Student Office to check the implications of a change to your submission deadline. Some considerations include:

Graduate visa eligibility – you may no longer be eligible if your new deadline means that degree approval would not be considered on the same timeline as the rest of your cohort.
Student visa extension – Masters students are not normally eligible for a student visa extension.
ATAS requirements – If ATAS is required for your course and nationality, a change in your course dates may mean that a new ATAS certificate is necessary.

The International Student Office can be contacted by emailing [email protected] .

Your submission date (thesis/dissertation)

If applying for an extension to the deadline for submitting corrections to your doctoral thesis you need to apply in the same way.

If your course does not include a dissertation and you have an extension for other work approved by your Department which means your marks cannot be considered by the Exam Board and Degree Committee with those of your cohort, please forward the approval for your extension to [email protected] so that we can update your record to show why this is still active beyond your original completion date.

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Faculty of Graduate Studies

University of manitoba.

University of Manitoba Winnipeg, Manitoba Canada, R3T 2N2

Thesis and practicum examinations and MSpace submission

When you have finished writing your Master’s or Ph.D. thesis or practicum, it must be examined and passed by your examining committee before being revised, if necessary, and submitted to MSpace, the university’s digital repository, where it will become available worldwide.

Doctoral theses must be submitted to the Faculty of Graduate Studies office via the Graduate Studies Hub (University of Manitoba account login required) to initiate the written examination process. The Ph.D. thesis examination process is carried out by the Faculty of Graduate Studies; please see below for details.

Students are strongly encouraged to submit their theses and practica well in advance of the relevant deadlines outlined in the table below to ensure that they will be able to graduate in their intended graduation period (May, October, or February).

Timelines for completing thesis examinations and satisfying outstanding requirements can vary significantly; students who leave the distribution of their theses and practica until the deadline often have difficulty getting their work approved in time to meet graduation deadlines. Failing to meet these deadlines will result in delays to your convocation.

Table notes:

1 The “Approval to Proceed to Thesis Examination” form verifies that each member of the advisory committee has read the complete version of the thesis and has provided the candidate with a detailed review and comments including any necessary revisions. Please contact your unit/department for internal procedures and deadlines regarding review of your thesis by the internal examiners.

It is the student’s responsibility to ensure that all requirements are delivered to the Faculty of Graduate Studies office by the deadline noted.

Students cannot be added to the potential graduand list after the final deadline listed in the table above.
When a submission date falls on a weekend or holiday, the deadline moves to the next business day.

Before submitting your thesis to the Faculty of Graduate Studies for examination, your advisory committee must verify that they have read the complete thesis and provided you with a detailed review and comments, including any necessary revisions, by signing the Approval to Proceed to Ph.D. Thesis Examination form (PDF available on the Faculty of Graduate Studies Forms page ). This form must be signed by all parties and submitted by the student alongside the thesis. Signing the Approval to Proceed form does not constitute a formal evaluation of the thesis.

The thesis will be eligible for examination if:

No more than one (1) member of the advisory committee indicates on the Approval to Proceed to Ph.D. Thesis Examination form that they do not support proceeding to the formal examination of the thesis; and
The department/unit indicates on the Approval to Proceed to Ph.D. Thesis Examination form that they do support proceeding to the formal examination of the thesis.

Once the Approval to Proceed to Ph.D. Thesis Examination form is signed by all parties and the thesis is ready for examination, you must submit it, your thesis, and any related files (if applicable) to the Faculty of Graduate Studies via the Ph.D. Thesis Submission Form on the Graduate Studies Hub (University of Manitoba account login required). Below are complete instructions on how to submit your thesis to the committee and for what to expect after your thesis has been submitted.

Graduate Studies Hub

Note on advisors, co-advisors, and internal examiners from outside of the University of Manitoba Individuals who do not have a UMNetID and University of Manitoba email address (e.g., faculty from the University of Winnipeg who do not have an appointment at the University of Manitoba) must be added to the University of Manitoba's Microsoft user directory in order to access the Graduate Studies Hub and the administrative processes hosted on that site, including the Ph.D. thesis examination process. For additional details, please see the External Users page on the Graduate Studies Hub site (University of Manitoba account login required).

Those who hold adjunct appointments or are otherwise eligible to claim a UMNetID must claim their UMNetID to be able to access the Graduate Studies Hub and other University of Manitoba services and systems. For additional information, please visit the Claim UMNetID page on the University of Manitoba website.

If your Advisor, Co-Advisor, and/or examining committee members do not have an appointment (including adjunct) at the University of Manitoba, they must be granted access to the Graduate Studies Hub before you submit your thesis for examination.

Submission instructions

The Ph.D. thesis examination process is located on the Graduate Studies Hub Sharepoint site, which is accessible to all faculty, staff, and students. This is the method Ph.D. students must use to submit their thesis for examination.

To access the thesis submission form, you will need to:

If you accessed the login page from a link to the Graduate Studies Hub, you will be directed to the Graduate Studies Hub home page once you have logged in using Multi-Factor Authentication (MFA). If you were already logged into your account in your web browser, you will not be prompted to log in again.
If you accessed the login page from another link (e.g., portal.office.com), you can navigate to Sharepoint from the Apps waffle menu in the top left-hand corner of your screen. Once you are on the Sharepoint homepage, search for the Graduate Studies Hub using the search bar at the top of the screen. For more information on navigating Sharepoint, please visit the Microsoft website .
From the Graduate Studies Hub home screen, select the “Ph.D. Thesis Examinations” button or navigate to the page from the navigation toolbar at the top of the screen (under “Program Requirements”).
Read the “Before you begin” section on the Ph.D. Thesis Examinations page for details about submission requirements. Ensure that you have all of the proper documents and information available before navigating to the submission form.
Once you are ready to submit your thesis, select “Submit your Ph.D. thesis for examination”. This link is available in multiple places along the right-hand side of the screen and will open in a new tab in your web browser upon selection.
Preamble (eligibility for examination and anticipated graduation date)
Student Information (student name, number, email address, program)
Thesis Information (title, abstract, PDF thesis file, Approval to Proceed to Ph.D. Thesis Examination Form, supplementary file(s) and/or descriptions of revisions, if applicable)
Examining Committee Information (for each examiner: name, email address, role, department/unit)
Review all information entered for accuracy before proceeding to the next section and ensure that the correct documents are uploaded. When you are ready to submit the form, select the “Submit” button at the bottom of the screen. You will receive a confirmation email shortly after the thesis has been submitted.

If you have any questions, please contact [email protected] .

As per University policy, students are required to check their @myumanitoba.ca email account regularly as continuous information is emailed to students throughout the examination process.

The Ph.D. thesis examination process consists of the examination of the written thesis by an examining committee comprised of the Advisor/Co-Advisor, internal examiners, and an external examiner selected by the Faculty of Graduate Studies. If the thesis is passed at the written examination stage, it will be permitted to proceed to the oral examination.

The Ph.D. thesis examination process begins with the submission of the Ph.D. Thesis Submission Form (including the thesis and Approval to Proceed form). Once this form has been successfully submitted to the Faculty of Graduate Studies:

The student will receive an email confirming that their thesis has been received.
The thesis submission number and student number (included in the email notification);
The Advisor (and Co-Advisor, if applicable) name and email address;
Full name, email address, department/unit, and University
Current Curriculum Vitae (CV) listing their scholarly publications, research activities, and Ph.D. student supervision/examination experience in Word or PDF format;
A short statement explaining the rationale for the nomination; and
Acknowledgements of each of the eligibility requirements with room to elaborate, if necessary.
If there is a Co-Advisor, they will receive an email asking them to approve the nominations. This email will contain instructions for submitting their approval or rejection.
The external examiner will be chosen and invited to serve by the Faculty of Graduate Studies Associate Dean and will remain anonymous until the external examiner’s report is received.
The student and Advisor/Co-Advisor informing them that the thesis examination has begun. They are reminded that while the thesis is undergoing review, no communication is permitted with examining committee members regarding the thesis until all internal and external examiner reports have been received
Internal and external examiners providing them with a link for accessing a .pdf copy of the candidate’s thesis (and supplementary files if applicable) and instructions for submitting their report. Internal and external examiners are requested to submit their detailed reports via the appropriate Report Form within four (4) weeks. Automated reminders will be sent one (1) week before the report deadline and one (1) day after the deadline. The Faculty of Graduate Studies will contact examiners who have not submitted their report by one (1) week after the deadline.
Once all examiner reports are received, they will be reviewed by the Dean of the Faculty of Graduate Studies and sent via email to the Advisor/Co-advisor, internal examining committee members and the Department/Unit Head. The Advisor/Co-Advisor will be asked to share the reports with the student. If the written examination is passed, they will also be provided with information concerning scheduling the Ph.D. Oral Examination at this point.

Please see the Faculty of Graduate Studies Academic Guide for policies and regulations regarding the Ph.D. thesis examination process.

The Ph.D. oral examination Please visit the Ph.D. oral examination page for details about Ph.D. oral examination scheduling and procedures.

If both the written and oral examinations are passed, the final copy of the thesis (including any necessary revisions) must be submitted to MSpace.

All theses and practica are submitted electronically to MSpace, the University of Manitoba digital repository. Here they become searchable and available to a worldwide audience.

You must submit your thesis or practicum to the Faculty of Graduate Studies by the deadlines indicated in the Academic Schedule in the Graduate Calendar to be eligible for graduation for a specific graduation period. The Faculty of Graduate Studies does not provide extensions for thesis or practicum submissions beyond these final deadlines.

You submit your thesis or practicum to MSpace following the approval of the work by the examining committee and the completion of any revisions required by that committee. The digital copy is required for the University of Manitoba library and remains the property of the University of Manitoba.

To be eligible to receive your parchment and official transcripts, you must pay all outstanding university fines and fees (library, parking, tuition, etc.) and your file must not be on hold.

Learn more about MSpace

Benefits of mspace.

Having your thesis or practicum in the university's digital repository has a number of advantages.

Global exposure and self-promotion

Your thesis/practicum can be read from anywhere in the world in full text by prospective employers, researchers, colleagues, friends and relatives. You can promote your thesis/practicum by adding its MSpace URL to your CV and your home page.

Faster and wider accessibility

Your thesis/practicum will be processed quickly and will be accessible from MSpace, Google, Google Scholar, the UM Libraries’ catalogue, and elsewhere.

URLs and accompanying files (including multimedia files)

You can add URLs with active links within your e-thesis. You can also add audio or video or other accompanying files to MSpace as separate files.

Lower costs and less paper

You save money and trees by providing everyone with the MSpace URL to your thesis/ practicum.

Before you submit your thesis or practicum

Please review these points to ensure you are prepared to submit your thesis or practicum.

Log in to MSpace

You log in to MSpace using your UMNetID user name and password.

Prepare your thesis/practicum PDF

You must submit the electronic version of your thesis (”e-thesis”) in portable document format (PDF).
Convert your electronic thesis into a single unsecured (not password protected) PDF file with fonts embedded. The PDF file must remain unsecured for full text indexing and processing. For help, please see the Libraries’ Depositing Help page .
Name the PDF file as your last and first name. For example: doe_jane.pdf
Remove signatures and personal information. Make sure your thesis does not contain any personal contact information (e.g., addresses, email addresses, and/or telephone numbers).
Any signatures on scanned letters or forms should be removed before sending your thesis to the printer (if stipulated in your program’s supplementary regulations) and submitting to MSpace.

Information to have on hand

Before posting your thesis, please review What you need before you deposit

Submitting additional files

Please review What you can deposit .

Submit an electronic thesis

Submit one electronic copy of your thesis or practicum according to the instructions on the MSpace website. Ensure there are no missing pages in your document. Submit additional files separately.
You will be asked to agree to the MSpace license before your submission can be completed.

Submit to the Faculty of Graduate Studies:

Master’s students: The original Thesis/Practicum Final Report form. This is signed by your examining committee after you have successfully defended and/or completed your thesis and practicum revisions.
PhD students: The Faculty of Graduate Studies provides the Chair Report Form and the Final Approval of the Ph.D. Thesis Form to the Chair of the Ph.D. oral examination. These forms must be submitted to the Faculty of Graduate Studies by the Chair and Advisor/Co-Advisor, respectively, following the oral examination.

Other Requirements:

The Thesis Release form – this is a copyright license declaration form that you must complete in MSpace when you submit your thesis
A copy of the Ethical Review Board approval letter (if applicable) received from the Research Ethics Board and any other pertinent access approval forms (if applicable).

It is your responsibility to provide copies of your thesis or practicum to your department if required in the supplementary regulations for your program.

Please see Expectations and obligations in a deposit for more information.

Delay before your thesis appears on MSpace

After you post your e-thesis, it goes into the MSpace submission pool, and the status will appear as “Awaiting Editor’s Approval”. Your e-thesis will appear in MSpace after a Graduate Studies staff member has reviewed and accepted it.

For help and information about submitting electronic theses, please see Depositing help & FAQ .

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You are here Support & Training > Submitting Your Thesis

Submitting Your Thesis

The thesis is available electronically as quickly as possible benefitting the student and College in terms of discoverability, impact and reputation
The hardbound thesis is printed directly from within the process, guaranteeing that the eThesis and the hardbound thesis are the same
The thesis records are automatically inserted in the RSS, benefitting the student, supervisor & College
The re-use of data across four College systems which means the reduction of duplication of content and of effort

Application for a stay

While TARA is an open access institutional repository for scientific and scholarly publications in digital form, it should be noted that access to items deposited in TARA can be restricted or embargoed if required. For an embargo to be applied the author must have applied for and received a ‘Stay’ on her/his thesis.

The application for a stay process is described in the calendar part III section 1.38.15 and states the following: “Should an author of a thesis wish to withhold permission for the use of her/his work, a written application must be made to the Dean of Graduate Studies at the time of submission of the thesis for examination. Such applications must have the written support of the graduate student’s Supervisor or Director of Teaching and Learning (Postgraduate), must state the reasons for the request for a stay on access and must provide a contact address. The maximum length of a stay is five years. During this period of withheld permission the thesis may be consulted, lent or copied only by written permission of the author who is under an obligation to reply to all enquiries within a reasonable time.”

Submission Process

Download PDF of step-by-step instructions

Notification

Students eligible to deposit their eThesis are e-mailed by Academic Registry with the instructions and the link to the system
Students are asked to wait 24 hours after receipt of the message from Academic Registry before proceeding with the next step
The student logs into the Research Support System using their usual College username and password
As much metadata as possible is pre-populated from SITS. This will include the approved 'stay' on access to the thesis, where applicable
In the RSS, the student enters the remaining metadata (including the abstract), assigns keywords and ticks a box to indicate agreement to the terms of the Library Declaration
The metadata is sent to TARA where the student uploads the document/s and agrees to the depositor’s licence
The student Student receives message: 'Thank you for depositing your eThesis. You will be notified upon approval'

Approval and Archiving

The TARA Content Manager checks the eThesis deposit. All theses are checked by the Content Manager within one working day
Upon approval, the eThesis is archived in TARA and e-mail notification with the link to the eThesis is automatically sent to the student, her/his supervisor and to Academic Registry
The thesis record is sent to the Library for inclusion in the Library catalogue

Printing and Hardbound Copy Deposit

As part of her/his e-mail notification from TARA, the student receives instructions to print the hardbound copies of the thesis and is presented with printer/binder options. The student issues the command to print the thesis
The eThesis is sent to the printer electronically along with the student’s instructions regarding the number of copies required, the student’s contact details and other options. A system-generated numeric key is included for printing on the thesis. This key matches the numeric key on the eThesis record and links the printed and digital versions of the thesis
The student collects the hardbound thesis from the printer and delivers the requisite one copy to Academic Registry
The student’s name is included on the list from Academic Registry to go to Council for final approval. The final message from Academic Registry to the student only goes out after notification of formal approval by Council
The hardbound thesis is sent to Library by Academic Registry

Below is a video showing a live demonstration of the e-theses process.

Please contact us if you have a question.

Niamh Brennan

E-mail Niamh

Telephone: +353 1 8961646

Monica Sanchidrián

E-mail Monica

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COMMENTS

Explanation Letter for Late Submission
For Late Submission of Reports. Dear [Recipients name / Sir] I apologize for my late submission of my report regarding [Subject], that you were supposed to have on [00 / 00 / 0000]. I understand that this causes an inconvenience in your work, since others may be dependent on my reports. I have taken action to make sure that I will uphold my ...
Apology Letter for Late Application (with Samples & PDFs)
First, find the sample template for apology letter for late application below. Subject: Apology for Late Application. Respected Sir/Madam, I, [Your Name], [Your Current Position or Role], am writing this letter to formally apologize for the late submission of my application for [Specific Application Purpose]. I understand that the deadline for ...
How to Write an Email Requesting Your Professor to Accept a Late
Subject: Requesting Assignment Submission Date Extension to [Date] Dear [Recipient's Name], Hope this email finds you well. I am writing to possibly get an extension on my assignment submission date because [Briefly explain the challenges and the reason for the delay]. By my estimate, I should be able to submit the assignment by [New Proposed ...
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It is written to a larger audience and may address the wider impact of the late submission rather than just the relationship with a specific individual or organization. When To Write An Apology Letter For Late Submission. An apology letter for late submission should be sent as soon as possible after the submission has been made.
Checklist: Submitting My Dissertation or Thesis
During Online Submission. Ensure your electronic dissertation or thesis is formatted following these guidelines: One electronic copy of the dissertation or thesis in PDF format. Page size is standard U.S. letter size (8.5" x 11"). For D.M.A Composition students, score page size is 11" x 17". Type size 10, 11, or 12 point.
PDF Submitting Your Thesis or Dissertation Guidelines and Template
Close to the thesis and dissertation submission deadline, the Electronic Thesis and Dissertation Repository will offer submission workshops for hands-on assistance with the actual preparation and ... and late applications incur a late fee. 2. Report of Completion of Requirements for the Doctoral/Master's Degree. This is an LGS form, available ...
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Submitting Your Thesis/Dissertation. Submission of the final thesis/dissertation must be within 60 days of the final exam. Students who miss the 60 day submission deadline are ineligible to register in future terms. The Graduate School uses ProQuest to administer the electronic thesis/dissertation (ETD) submission and committee approval process ...
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During the online submission process, you, as the author, will sign the Stanford University Thesis and Dissertation Publication License. By accepting the terms of this agreement, you are granting Stanford the non-exclusive, worldwide, perpetual, irrevocable right to reproduce, distribute, display and transmit the dissertation or thesis.
Late Submission
What is late submission? If you have reached your maximum course duration and your candidature was confirmed on or after 1 January 2018, but you are unable to submit your thesis, your advisory committee may be able to support you to apply for late submission.. Late submission is an option if you have been disadvantaged during your candidature as a result of research related reasons beyond your ...
Application for Late Submission of Project
Subject: Request for late submission of project. Respected Sir/Madam, I beg my pardon to state that, I am _____ (Name of the Student) from _____ (Name of department, College), having roll number/enrollment number _____ (Roll Number) and batch number _____ (Batch Number, Session). ... how to write application for late submission of project ...
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Reasons to request an embargo might include the author is pursuing a patent for the work; the research sponsor requires a specified embargo period; the submission includes sensitive or proprietary content, such as work conducted with a corporate partner or a risk of research participants' identity exposure.
How to Write an Application to Ask My Professor to Accept a Late
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PDF Guidelines on Thesis Submission
1. Duration of Study. The University of Glasgow has a four year limit for full-time submission and six years for part-time students from the start date to the submission of a PhD thesis. The regulations governing the minimum and maximum duration of study are contained in the University Calendar and are noted below for information.
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If the thesis is passed at the written examination stage, it will be permitted to proceed to the oral examination. The Ph.D. thesis examination process begins with the submission of the Ph.D. Thesis Submission Form (including the thesis and Approval to Proceed form). Once this form has been successfully submitted to the Faculty of Graduate Studies:
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For an embargo to be applied the author must have applied for and received a 'Stay' on her/his thesis. The application for a stay process is described in the calendar part III section 1.38.15 and states the following: ... a written application must be made to the Dean of Graduate Studies at the time of submission of the thesis for examination.
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Thesis Submission
A CD containing the thesis copy in PDF format. The penalty fee for the late submission of Ph.D. Thesis is Rs.500/- (if it exceeds six months from the date of submission of the Synopsis) for every six months till the date of submission of thesis. Actual Postal Expense is to be paid by the candidate at time of the submission of consolidated Report.
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Schools and states should typically receive a new ISIR transaction, and students should typically be able to review their updated FAFSA Submission Summary, within 1 to 3 days of the applicant's submission of a correction. Proportion of records: To date, as many as 16% of FAFSA applications require a student correction. In addition, some ...

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How to Write Apology Letter for Late Application

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Missed the Deadline? Here’s How to Write an Effective Apology Letter (Tips & Examples)

Why You Should Write An Apology Letter For Late Submission

Types Of Apology Letter For Late Submission

When To Write An Apology Letter For Late Submission

How To Write An Apology Letter For Late Submission

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Apology Letter For Different Scenarios

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/images/cornell/logo35pt_cornell_white.svg" alt="application for late submission of thesis"> Cornell University --> Graduate School

ProQuest Submission Steps

Step 1: Begin Submission Process

Step 2: Publishing Options

Step 3: Read and Agree to ProQuest and University Distribution License

Step 4: Enter Thesis/Dissertation Information

Step 5: Upload PDF and Supplemental Files

Step 6: Upload Required Documents

Step 7: Register for Copyright

Step 8: Order Copies

Step 9: Review and Submit

Step 10: Submitting Revised PDF (if needed)

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What is late submission?

Late submission definitions

Application and approval of late submission

If late submission is not approved

The application process

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Access to University facilities during late submission

Thesis submission

Application for Late Submission of Project

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How to Write an Application to Ask My Professor to Accept a Late Assignment?

Find sample late submission assignment letters here!

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How to apologize for a late assignment when you forget the submission deadline?

Late submission email to a professor when you have valid academic reasons

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Need help with an application for late submission of assignments?

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