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What are the parts of an application letter.

Whenever you apply for a job, you’re typically directed to submit a resume and a letter of application, also known as a cover letter . If you dread writing cover letters, you aren’t alone – many people would rather avoid them altogether. They are an important part of the job search process, though, and the better your letter, the better your chances of getting the job.

If you break down the application letter into several parts, though, it is a lot less intimidating. The most important thing to remember is that the cover letter isn’t about you and what you want. It’s a letter of introduction, in which you give the employer a taste of what you are capable of and what you can do for their company. Tailor the parts of the application letter – greeting, opening, body, company knowledge and closing section – to the individual position you’re applying for, and you’ll be successful in getting calls for interviews and, ultimately, a great job.

The Greeting

Every application letter needs a greeting. How you open your letter indicates not only your level of professionalism, but also how much effort you put into researching the company and position. Therefore, a generic “To Whom It May Concern” or “Dear Sir/Madam” is likely to get your letter tossed in the trash before it’s even read.

Sometimes, you will get lucky, and you’ll have a name. Rarely does a specific name appear in a job advertisement, but it can happen. If you are sending the letter to a personal contact, or you’ve already made contact with the recipient, great. Just make sure you spell his or her name correctly, and stick with “Ms.” instead of Miss or Mrs. If you have a good relationship with the person already, you can safely use only their first name, but otherwise, be formal and professional and stick with “Dear Mr. Smith ... ,” etc.

If you don’t have a specific name, then you will have to do some research. Google and social media are your friends; many companies have corporate directories online where you can find a relevant name. Other companies deliberately make it more difficult to find individual employee names and contact information in order to protect the privacy and security of their workers. You can try calling the human resources office and asking for a name, but if all else fails, you will have to use a more generic greeting.

In this case, your best bet is to tailor the greeting to the job; for example, you might write, “Dear Senior Account Executive Hiring Manager.” By doing so, you’re indicating that you are applying for a specific job and that your letter was written for this specific person. Again, avoid bland greetings that could apply to anyone, and focus on showing your interest in this specific job.

The Opening

You’ve probably heard the statistics about how recruiters only spend a few seconds reviewing applications. Knowing that the reader is likely to make a decision about whether to schedule an interview after only skimming a few lines of your letter, it’s important to make the opening paragraph compelling enough to spur the person to read on.

The first paragraph of your application letter should be just a few lines that tell the hiring manager why you are writing, highlight an accomplishment and show your enthusiasm for the position. It should be direct and to the point; don’t waste time going on and on about how you heard about the position or how you think you are perfect for the job. Employers aren’t really interested in what you think about your qualifications. Rather, they want specific details showing that you have the skills that they need.

For example, your opening paragraph might read something like, “As a sales professional with eight years of experience in the technology field, I am interested in your Senior Account Executive opening. I have consistently met and exceeded my sales goals, increasing overall profits in my region by 15 percent. I would love the opportunity to meet with you and discuss what I could do for your company.” If you learned about the position via a mutual contact, you could add in a line like, “Jane Smith suggested that I get in touch with you regarding this position, as she thinks my skills would be valuable to your company.”

Remember that the goal of your application letter is to get an interview, and that employers are interested in what you can do for them. Don’t open your letter by discussing how you are looking for a new challenge or that you believe or think that you are perfect for the job. Employers aren’t concerned about giving you a challenge or being a rung on your career ladder, so focus on how you can benefit them.

Once you’ve grabbed the hiring manager’s attention, it’s time to get into the specifics. Because you are sending this letter with a resume, don’t waste space rehashing everything contained in that document. Instead, the body of an application letter should read like a highlight reel. What are your most impressive accomplishments? Choose those that are most relevant to the position you’re applying for, and connect the dots for the reader. Show how you can bring value to the company, and that you have the skills and experience that they need.

After briefly summarizing your experience in a few sentences, highlight your experience via short bullet points, ideally containing quantifiable achievements. In other words, don’t just say that you increased customer satisfaction – prove it, and show how much. Use numbers, performance metrics, or quotes and comments from customers or your co-workers to support your claims. If possible, incorporate keywords from the job description to make it clear to the reader how your experience relates to the specific position. For example, you could write:

“Implemented a new procedure for processing applications that increased productivity by 20 percent and reduced customer wait times by 30 percent.”

Or, “Developed a business strategy that reduced excess inventory and save the company $100,000.”

If you have quotes from former colleagues, bosses or customers that give you a glowing review, don’t be afraid to use them. But don’t go overboard – one or two is plenty.

Above all, your cover letter should reveal your personality, and show not only that you’re qualified for the position, but that you are interested in it and enthusiastic about working for the company. Entrepreneur Seth Porges, in Forbes, advised job seekers to spend some time doing some research on industry trends or history to add some flair to the application letter. For example, you might write about a recent technological innovation and how you’re excited to be a part of how it’s changing the world, or talk about how your industry has changed since you first started in it. The idea is to show the recruiter that you care, that you know the industry and that you’re curious and willing to stay up-to-date.

Highlight Your Knowledge of the Company

Once you’ve highlighted your experience and demonstrated your enthusiasm for the industry and the job, it’s worth devoting a few lines to show that you have done your homework and researched the company. If something interesting happened within the company recently, such as a new product launch or acquisition, mention it and how you’re excited to bring your skills to the company to help during this transition. If that’s not possible, research the company website to uncover the corporate mission and vision, or review its annual reports to find out the goals and major projects taking place. Relate your experience back to what you find, and your letter will stand out.

The Closing

Your final paragraph should summarize your skills (in one line) and focus on the next steps. Don’t ramble or repeat what you have already said, just succinctly state your case and ask for an interview. Although you may have been advised to tell the recipient that you’ll call to follow up at a specific time, that’s not advisable. For starters, it’s easy for the hiring manager to avoid your call. But more important, such a line can come across as pushy or arrogant, even if you think it shows that you take initiative. Instead, note that you would welcome the opportunity to meet with the recruiter to discuss your experience and potential contributions in more detail, and that you look forward to hearing from him or her. That way, you still include a call to action, but leave the control in the reader’s hands.

Special Circumstances

There are times when writing an application letter isn’t always so straightforward. For instance, if you are a student or recent graduate, you most likely don’t have a well of experience to draw from, and therefore have to get a little more creative in how you highlight your experience. Mention achievements from your summer jobs or internships, or point out coursework you completed that provides you with relevant knowledge.

Writing a cover letter can also be challenging if you have a resume gap or you are unemployed, whether it was due to a termination or by choice (such as you took time off to raise a family.) Employers are going to notice the gap, so you shouldn’t avoid it, but don’t make it the focus of your letter either. If you lost your most recent job, you might address it by focusing on what you’ve done since leaving, such as taking courses or working part-time. If you left for personal reasons, you might say something like, “Although I’m returning from a time away from the field to manage personal obligations, I have nearly two decades of experience in finance.” The idea is to address the gap, while still putting the focus on what you bring to the table.

However, be careful and selective about how much you share. Keep in mind, for example, that employers are prohibited from asking candidates about their marital status or if they have children. Sharing information about your family could inadvertently cause discrimination against you. By the same token, if you took time off from work and overcame a significant challenge, highlighting what you did and the lengths you went to to bounce back might show your strength, perseverance and determination, and impress an employer. Use your best judgment.

Don’t Forget the Basics

Your cover letter may be exceptional content-wise, but if it’s riddled with typos and grammatical errors, it’s going to land in the circular file. Put the same level of care and attention into your application letter that you do with your resume. Carefully proofread, and have someone else look it over as well to catch anything you missed. Make sure your contact information at the top of the page is correct, and don’t forget to sign the letter. It might take a little more time, but taking care of these details can make the difference between getting the job and more time pounding the pavement.

Related Articles

How to write a cover letter for a job →.

How to Write Application Letters →

How to write employment prospecting letters →.

How to Write Job Application Letters →

How to Write a Cover Letter to a Company That Does Not Have a Job Opening →

How to Write a Letter to Explaining Why You Want a Job →

• How to Write a Cover Letter
• Forbes: 6 Secrets To Writing A Great Cover Letter
• Business Insider: 5 Common Mistakes That Recent Grads Make When Applying For Jobs
• Monster: Unemployed? Put Your Cover letter to Work

An adjunct instructor at Central Maine Community College, Kristen Hamlin is also a freelance writer and editor, specializing in careers, business, education, and lifestyle topics. The author of Graduate! Everything You Need to Succeed After College (Capital Books), which covers everything from career and financial advice to furnishing your first apartment, her work has also appeared in Young Money, Lewiston Auburn Magazine, USA Today, and a variety of online outlets. She's also been quoted as a career expert in many newspapers and magazines, including Cosmopolitan and Parade. She has a B.A. in Communication from Stonehill College, and a Master of Liberal Studies in Creative Writing from the University of Denver.

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How to Write an Application Letter

Last Updated: June 29, 2023 Fact Checked

This article was co-authored by Alexander Ruiz, M.Ed. . Alexander Ruiz is an Educational Consultant and the Educational Director of Link Educational Institute, a tutoring business based in Claremont, California that provides customizable educational plans, subject and test prep tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while achieving skills and the goal of achieving skills and higher education. He holds a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 167,904 times.

Application letters are typically written to accompany school or job applications. The purpose of the letter is to introduce yourself to the decision committee, and to outline your qualifications in a specific way. It can be the only time other than an interview that you have a chance to really stand out in an application, so it's important to get it right. You can learn what to include in your letter, how to style it, and how to format it to give yourself the best chance.

Application Letter Templates

Writing a Job Application

• A good example would be: "I'm writing to apply for the Chimney Sweep position advertised in Rolling Stone. I think my experience in the heating industry makes me uniquely qualified for this position. Please find my application materials and a brief description of my qualifications below."
• Don't write your name until the signature. It'll be in the header and in the sign-off, so there's no reason to put it in the body of the letter itself.

• Be specific. Who are you? Where do you come from? What's your story? These details are important. HR screeners read hundreds of these.
• Describe your ambitions. Where do you want to go? How will this opportunity help you get there?
• What skills and experiences make you the right fit? Be as specific as possible and avoid vague language. It's better to describe a time you solved a specific problem at your last job than to just write, "I'm a good problem solver at work."

• Tailor it to the business. If you're applying to work at a record store, you need to talk about music. If you're applying to work at a tech company that writes, "Tell us something totally rad about yourself!" it's probably ok to be a little more informal.

• Don't over-promise. Telling someone that you can guarantee that you'll be able to turn around their sales figures in six months or less is a good way to get fired in six months.

• Any kind of job requires this type of research. If you apply to a restaurant, you need to be familiar with the menu and the kind of customers the restaurant attracts. Consider eating there a few times before you apply.
• Don't show you're familiar by criticizing a business and telling them what you can do better. Not the time to offer a harsh criticism of a business plan that you don't really know anything about.

Writing a School Application

• Common prompts include things like, "Outline your qualifications for this position" or "In writing, explain how this position would affect your career goals." Sometimes, the prompt will be as short as, "Tell us something interesting about yourself."
• If there is no prompt, but you still feel the need to introduce your application with a letter, it's usually best to keep it as short as possible. Explain what you're applying for, why you're applying, and thank the contact for their consideration. That's it.

• Often, college prompts will ask you to describe a time you struggled, or a time you overcame some obstacle. Write about something unique, a time that you actually failed and dealt with the consequences.
• The board will get thousands–literally, thousands–of letters about someone's first mission trip, and letters about the time someone's sports team was beaten, then overcame the odds, and won again. Avoid these topics.

• Be specific. If you're writing to a college board, don't say, "I want to go to this college because I need a degree." That's obvious. What do you want to do with it? Why? If you're applying to a business, don't say, "I just need a job." That's obvious. Why this specific job?

• If you're applying to schools, what do you like about the school? What faculty are you interested in? Why this school, instead of another?

Formatting Application Letters

• If you don't get a word-count guideline, just focus on making one or two good points about yourself, and keeping it at that. No need to drone on four several pages.

• Instead of a salutation, write, "Letter of Application" at the top left corner of the page, or put it in the header on the left side at the top.
• If you do have a contact, address it to them, making sure the name is spelled correctly. Then space down and start the body of the letter. [10] X Research source

• Sometimes, it's appropriate to type your name, then print out the letter and sign it in pen. That can be a nice touch.

• Mailing address
• Telephone and/or fax number

Expert Q&A

• Remember to be formal at all times. Do not use abbreviations anywhere. Thanks Helpful 0 Not Helpful 1

You Might Also Like

• ↑ https://www.indeed.com/career-advice/finding-a-job/how-to-write-an-application-letter
• ↑ https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/tone_in_business_writing.html
• ↑ Alexander Ruiz, M.Ed.. Educational Consultant. Expert Interview. 18 June 2020.
• ↑ https://advice.writing.utoronto.ca/types-of-writing/admission-letters/
• ↑ https://wts.indiana.edu/writing-guides/personal-statements-and-application-letters.html
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_1_quick_tips/quick_formatting_tips.html
• ↑ https://writing.wisc.edu/handbook/assignments/coverletters/

About This Article

To format an application letter, start by including your name and contact details in the document header. When choosing a greeting, only use one if you know the person's name your writing to. Otherwise, give the document a title, like "Letter of application" at the top of the page. For the body of the letter, aim to write no more than 1 page of single-spaced paragraphs using a standard font. Finally, conclude your letter with a formal greeting like "Sincerely yours." For tips on how to write a job application letter, read on! Did this summary help you? Yes No

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Application Letter: Definition, Types and How to write it

We are all familiar with writing the application of leave of absence at least once in our lives. If you can’t relate, there are countless other times application letters are written. It can be for a job, asking for permission to host a football competition on the school grounds, asking for a transfer certificate after your dad gets posted somewhere else, etc. Here, I will tell you how you will write a general application letter.

What is an Application Letter?

If you’ve been following, the letter you write when you request for something, ask permission for something or apply for something, is an application letter. It is usually a one-page letter. It can be written for domestic or professional purposes. It can also accompany documents sometimes, like job application letters. So to say, application letters encompass more than cover letters; they can be an inquiry and a request letter too.

Types of Application Letters:

Following this thread, application letters can be classified into 3 broad groups . They include:

• Job Application Letter ( sample )
• Academic Application Letter ( sample )
• Personal Application Letter

Examples of job application letters include:

See cover letters

Examples of academic application letters include:

• Application letter seeking permission
• Scholarship application letter
• Application for leave of absence/in advance
• Application for a seat in the hostel
• Application for a testimonial, etc.

Examples of personal application letters include:

• Loan application letter
• Rental application letter
• Application letter for a deduction of fine
• Application withdrawal letter
• Internship application letter
• Transfer application letter
• Application letter for a travel grant, etc.

Note that these personal letters can be written person-to-person or person-to-business.

Steps on How to Write An Application Letter:

Like any other basic letter writing, the application letter starts with planning. Plan on the content, enquire about the recipient, think through about the details to include, keep things simple and short, and et voilà!

Let’s break things down.

Suppose you are writing an application to your college professor for the retake of your Microeconomics exam. Here’s how you draft your piece:

• Start with the date.
• Include the name of the professor, his post, department, and name of the university. Your professor can be an external or internal faculty. If he is an external faculty, mention this and the name of your university. If not, you still should include it to make things more precise. Add his contact information.
• Follow this up with the date. Proceed to the subject line, here, application for the retake on an exam is the subject.
• In the first paragraph, introduce yourself. Mention your name, batch, and program, followed by the course name. Now state why you are writing, which is to apply for the retake of your Microeconomics exam.
• Next paragraph should mention the reasons for you to skip the exam. Make sure they are valid grounds. If you had been sick, attach prescriptions or documents from the appointment. If you had been away for personal issues, give brief details of the event.
• In the closing paragraph, ask him/her to excuse you on these grounds and to retake your exam and say how it will be beneficial to you.
• Close with your details. Don’t forget to add your contact information like the mailing ID here.

Tips to Remember:

• Take care of the readability and white space in your letter.
• Make sure your pints connect with each other. Don’t include irrelevant information since an application is to be concise by format.
• Take care of grammatical and spelling errors.
• Be sure of the dates you are writing in the letter.

Related Contents

• Appreciation Letter: Definition, Types, and How To Write it
• Proposal Letter : Definition and how to write it

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ENGL210: Technical Writing

Job application letters.

This chapter focuses on the application letter (sometimes called a "cover letter"), which together with the resume is often called the "job package". You may already have written one or both of these employment-seeking documents. That's okay. Read and study this section, and then apply the guidelines here to the resumes and application letters you have created in the past.

In many job applications, you attach an application letter to your resume. Actually, the letter comes before the resume.

The role of the application letter is to draw a clear connection between the job you are seeking and your qualifications listed in the resume. To put it another way, the letter matches the requirements of the job with your qualifications, emphasizing how you are right for that job. The application letter is not a lengthy summary of the resume – not at all. It selectively mentions information in the resume, as appropriate.

Common Types of Application Letters

To begin planning your letter, decide which type of application letter you need. This decision is in part based on employers' requirements and, in part, based on what your background and employment needs are. In many ways, types of application letters are like the types of resumes. The types of application letters can be defined according to amount and kind of information:

• Objective letters – One type of letter says very little: it identifies the position being sought, indicates an interest in having an interview, and calls attention to the fact that the resume is attached. It also mentions any other special matters that are not included on the resume, such as dates and times when you are available to come in for an interview. This letter does no salesmanship and is very brief. (It represents the true meaning of "cover" letter.)
• Highlight letters – Another type of application letter, the type you do for most technical writing courses, tries to summarize the key information from the resume, the key information that will emphasize that you are a good candidate for the job. In other words, it selects the best information from the resume and summarizes it in the letter – this type of letter is specially designed to make the connection with the specific job.

How do you know which to write? For most technical-writing courses, write the highlight letter. However, in "real-life" situations, try calling the prospective employer; study the job advertisement for clues.

Common Sections in Application Letters

As for the actual content and organization of the paragraphs within the application letter (specifically for the highlight type of application letter), consider the following common approaches.

Introductory paragraph. That first paragraph of the application letter is the most important; it sets everything up – the tone, focus, as well as your most important qualification. A typical problem in the introductory paragraph involves diving directly into work and educational experience. Bad idea! A better idea is to do some combination of the following:

• State the purpose of the letter – to inquire about an employment opportunity.
• Indicate the source of your information about the job – newspaper advertisement, a personal contact, or other.
• State one eye-catching, attention-getting thing about yourself in relation to the job or to the employer that will cause the reader to want to continue.

And you try to do all things like these in the space of a very short paragraph – no more than 3 to 4 lines of the standard business letter.

Main body paragraphs. In the main parts of the application letter, you present your work experience, education, training – whatever makes that connection between you and the job you are seeking. Remember that this is the most important job you have to do in this letter – to enable the reader to see the match between your qualifications and the requirements for the job.

There are two common ways to present this information:

• Functional approach – This one presents education in one section, and work experience in the other. If there were military experience, that might go in another section. Whichever of these section contains your "best stuff" should come first, after the introduction.
• Thematic approach – This one divides experience and education into groups such as "management", "technical", "financial", and so on and then discusses your work and education related to them in separate paragraphs.

If you read the section on functional and thematic organization of resumes, just about everything said there applies here. Of course, the letter is not exhaustive or complete about your background – it highlights just those aspects of your background that make the connection with the job you are seeking.

Another section worth considering for the main body of the application letter is one in which you discuss your goals, objectives – the focus of your career – what you are doing, or want to do professionally. A paragraph like this is particularly good for people just starting their careers, when there is not much to put in the letter. Of course, be careful about loading a paragraph like this with "sweet nothings". For example, "I am seeking a challenging, rewarding career with a dynamic upscale company where I will have ample room for professional and personal growth" – come on! give us a break! Might as well say, "I want to be happy, well-paid, and well-fed".

Closing paragraph. In the last paragraph of the application letter, you can indicate how the prospective employer can get in touch with you and when are the best times for an interview. This is the place to urge that prospective employer to contact you to arrange an interview.

Background Details in the Application Letter

One of the best ways to make an application letter great is to work in details, examples, specifics about related aspects of your educational and employment background. Yes, if the resume is attached, readers can see all the details there. However, a letter that is overly general and vague might generate so little interest that the reader might not even care to turn to the resume.

In the application letter, you work in selective detail that makes your letter stand out, makes it memorable, and substantiates the claims you make about your skills and experience. Take a look at this example, which is rather lacking in specifics:

Now take a look at the revision:

Checklist of Common Problems in Application Letters

• Readability and white space – Are there any dense paragraphs over 8 lines? Are there comfortable 1-inch to 1.5-inch margins all the way around the letter? Is there adequate spacing between paragraphs and between the components of the letter?
• Page fill – Is the letter placed on the page nicely: not crammed at the top one-half of the page; not spilling over to a second page by only three or four lines?
• General neatness, professional-looking quality – Is the letter on good quality paper, and is the copy clean and free of smudges and erasures?
• Proper use of the business-letter format – Have you set up the letter in one of the standard business-letter formats? (See the references earlier in this chapter.)
• Overt, direct indication of the connection between your background and the requirements of the job – Do you emphasize this connection?
• A good upbeat, positive tone – Is the tone of your letter bright and positive? Does it avoid sounding overly aggressive, brash, over-confident (unless that is really the tone you want)? Does your letter avoid the opposite problem of sounding stiff, overly reserved, stand-offish, blasé, indifferent?
• A good introduction – Does your introduction establish the purpose of the letter? Does it avoid diving directly into the details of your work and educational experience? Do you present one little compelling detail about yourself that will cause the reader to want to keep reading?
• A good balance between brevity and details – Does your letter avoid becoming too detailed (making readers less inclined to read thoroughly)? Does your letter avoid the opposite extreme of being so general that it could refer to practically anybody?
• Lots of specifics (dates, numbers, names, etc.) – Does your letter present plenty of specific detail but without making the letter too densely detailed? Do you present hard factual detail (numbers, dates, proper names) that make you stand out as an individual?
• A minimum of information that is simply your opinion of yourself – Do you avoid over-reliance on information that is simply your opinions about yourself. For example, instead of saying that you "work well with others", do you cite work experience that proves that fact but without actually stating it?
• Grammar, spelling, usage – And of course, does your letter use correct grammar, usage, and spelling?

Your favourite senior outside college

Home » Job Tips » Job Search Tips » Job Application Letter

How to Write a Job Application Letter – All You Need to Know

You must have heard the phrase, “First impressions last the longest”. This saying holds true especially if you are a job-seeker. The job market is extremely competitive and to increase your chances of getting hired, you need to write a compelling job application letter . This particular document can set you apart from other applicants and catch the recruiter’s attention. It is an extension of your resume but in an elaborative form.

In this blog, you will learn how to write an effective application letter for a vacancy of your choice. You will also get some important writing tips along with a few application letter samples.

Table of Contents

What is a Job Application Letter?

It is a document that is attached to your resume when you apply for a job. This letter supplements the information you have noted on your resume. Your education, skills, and experience, along with other details, are outlined in your resume. While an application letter gives you the chance to explain to the recruiter why you want to apply and why you are the best candidate for the job.

Although it is not required, it is always a good idea to send it along with your resume. In this document, you can make a compelling case for why you deserve an interview.

Tips to Write an Application Letter for a Job Vacancy

In this section, you will learn what points you should consider before you start writing your application letter. Here are some:

• Research the Company and the Job – The more information you know and understand about the company and the job you are applying for, the better you can craft your application letter.
• Use Formal Language – The application letter has to be worded formally. Avoid a casual tone. Writing a job application is a formal task.
• Highlight Why You Are the Right Person – Familiarize yourself with the job and jot down some points about yourself that best fit the job. Highlight the points that relate to your professionalism.
• Explain the “Why” – It is not enough to simply write an application. State why you want to work for a particular company and in a particular position.

Alongside writing a perfect job application letter, prepare yourself for an interview by taking a preparatory job interview course .

Also read: How to Write a Cover Letter for a Job .

Job Application Letter Format

The job application letter should express your enthusiasm for the position you are applying for and include important information in brief, as described in the format below:

When an employer reviews the applications, well-written job applications are more likely to be noticed. However, tailor the job application to highlight specific aspects of your personality. When writing a job application letter, keep the following points in mind:

• Length- Only use one page. Write it in 3-4 short paragraphs.
• Format- It should be single-spaced and left-aligned, with equal space between paragraphs. 
• Font- Font sizes should only range from 10 to 12. Use Times New Roman, Arial, or Calibri fonts.
• Proofread- The application letter document should have no spelling errors and grammatical mistakes. Always proofread before submitting it.

Along with these guidelines, an application letter has to be concise. You can brush up your writing skills by learning how to write concisely .

Also read: Cover Letter Format

Profile-Based Job Application Letter Sample:

Let us go through some sample application letters that you may use to apply for jobs based on the profile you are interested in. Start your application letter by writing your name, address, email ID, and phone number followed by the date, subject line, and the body of the letter.

Sample 1: Job Application Letter for Software Developer Position

Write an easy-to-comprehend software developer role application letter with the help of this format:

Now that you know how to write a job application letter for this job, apply for Computer Science Jobs .

Sample 2: Job Application Letter for Digital Marketing Executive Position

Make it easy to write an application letter using the example below:

Use the example above to create your letter to apply for Digital Marketing jobs .

Sample 3: Job Application Letter for Business Analyst Position

Use the sample format below to write your letter:

Use the example above to create your letter to apply for Business Analyst jobs .

Sample 4: Job Application Letter for Graphic Designer Position

Here’s a sample to start writing your application letter:

Now kickstart your professional journey by applying for some Graphic Design jobs .

Having read this blog, you must have gathered an idea about what a job application letter should look like. Remember that your introduction must be shared in brief that includes your qualifications, skills, experience, and your niche of expertise or interest. Most importantly, express your desire to work in the organization you are applying in. Get started with your application process.

Also Read: Cover Letter Examples

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Sandipta Banerjee has completed her Master's in English Literature and Language. She has been working in the field of editing and writing for the past five years. She started her writing journey at a very young age with her poems which have now evolved into a poetry blog. She was working as Editorial Head in a US-based publishing house before joining Internshala.

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How to Write Application

Table of Contents

Introduction to How to Write an Application

Writing an application is more than just jotting down a few lines. Whether you’re addressing a principal, drafting a job application letter, or requesting leave, it’s about clear, structured communication. In our digital age, many turn to online searches, looking up “ how to write application in English ” or seeking the right “ application letter format .” Such searches highlight the need to understand application writing across various contexts, be it school or work. In this guide, we’ll walk you through the nuances and steps of crafting effective applications for different scenarios, ensuring that you master the art of communication.

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What is an Application Letter?

An application letter is your introduction when you’re looking to establish a connection. Whether you’re figuring out “ how to write application to principal “, drafting a “job application letter”, or learning “ how to write application for leave “, it serves a singular purpose: to communicate your intent and qualifications. This isn’t just about following the “ application letter format ” you might find online. It’s your pitch. When you “write application in English” or any other language, it’s your chance to go beyond your resume and genuinely connect with the recipient. So, whenever you think of “ how to write application ,” consider it as a tool to present your best self, tailored to your specific needs, be it school, work, or other endeavors.

Importance of Crafting the Perfect Application Letter

In today’s digital age, a simple search like “ how to write application ” yields countless results. But writing the perfect application goes beyond just adhering to standard formats. Whether you’re learning “how to write application to principal,” preparing a “job application letter,” or figuring out “how to write application for leave,” it’s essential to capture your unique voice and intent.

A well-crafted application can set you apart. It’s not merely about filling out a template; it’s about connecting with the recipient, whether that’s a school, an employer, or a teacher. Using the right “application letter format” is just the beginning. It’s the content, the clarity, and the genuine intent that truly makes the difference.

In essence, every “how to write application in English” search or query about “application writing” is an individual’s pursuit of excellence and distinction. Because, in a world filled with applications, the perfect one is memorable, impactful, and opens doors to opportunities.

Application Format

Format for Writing an Application:

Heading: Regardless of whether it’s “ how to write application to principal ” or “ how to write application for leave ,” starting with a clear heading sets the tone. It briefly summarizes the intent of your application.

Recipient Details: Before you delve into the content, always address the right person or authority. This shows respect and ensures your application reaches the intended audience.

Opening Statement: This is where you introduce yourself and state the main purpose of your application. Whether you’re drafting a “ job application letter ” or any other type, this segment should be direct and to the point.

Body: This is the heart of your application. Here, you expand on the information mentioned in the opening, providing details, experiences, or reasons. For instance, if you’re exploring “how to write application letter for a job,” this section might highlight your qualifications and experiences.

Conclusion: A concise wrap-up, reiterating your request and expressing gratitude for the consideration.

Signature: Always end with a formal signature. It adds authenticity to your application.

While there are various online guides and “ sample application templates ” available, understanding the core elements of “ application format ” ensures you tailor your content effectively. Remember, the format is just the skeleton; it’s the genuine intent and clarity of your words that breathe life into any application.

How to Write an Application

Writing an application is like telling someone what you want in a clear and polite way. It could be for a job, school, or even asking for time off. It’s important to be clear, honest, and to the point. You should also follow any rules or formats that are expected. This guide will give you simple steps to make your application good and easy to understand.

Write an Engaging First Paragraph

First paragraph of your application is your initial chance to capture the recipient’s attention. Whether you’re learning “how to write application to principal” or drafting a “job application letter,” that introduction sets the tone.

• Start with Clarity: Clearly state your purpose from the beginning. If it’s about “ how to write application for leave ,” mention the reason for your leave in the first few lines.
• Introduce Yourself: A simple introduction of who you are can make your application personal. For instance, “I am Jane, a third-year student,” or “I am Mark, an engineer with five years of experience.”
• Be Direct: Don’t beat around the bush. If you’re inquiring about “ how to write application for school ,” state your intent to join the school or your reason for reaching out.
• Stay Relevant: Ensure you incorporate relevant keywords from your research, but don’t force them. It should flow naturally, providing value to the reader.

Highlight Your Attributes: Making Your Application Stand Out

Every application has a purpose, whether it’s for a school admission, a job position, or a simple request like “how to write application for leave.” What makes yours different? It’s the attributes you bring to the table.

Know Your Strengths: Before you “write application in English” or any other language, list down what you’re good at. These could be skills, experiences, or even unique perspectives you offer.

Be Genuine: When you talk about your attributes, be honest. If you’re writing a “job application letter,” discuss the skills that make you suitable for the job, not just what you think they want to hear.

Use Real-life Examples: Instead of just stating you’re a team player, share a brief instance where you worked in a team and achieved success.

Stay Relevant: Ensure your attributes align with the purpose of the application. For example, if you’re figuring out “how to write application to principal” for a leadership program in school, highlight leadership qualities or instances where you took charge.

Avoid Jargon: Use simple words. Instead of saying “I spearheaded a project,” you can say “I led a project.”

Crafting the Perfect Closing Sentence

The conclusion of your application is as crucial as the beginning. The closing sentence often plays a pivotal role in ensuring your application resonates with the reader.

Reiterate Your Main Point: Quickly recap your main reason for writing. If it’s a “job application letter,” you might restate your keen interest in the position.

Express Gratitude: A simple thank you can go a long way. Acknowledge the reader’s time, like “Thank you for considering my application for the school.”

Keep it Simple: A closing sentence shouldn’t be complex. A straightforward “I’m eager to contribute to the team” or “I’m looking forward to the opportunity” can be effective.

End Positively: Leave the reader with a positive note, ensuring they remember your application amidst others.

Include a Call to Action (if relevant): If applicable, subtly encourage the next step. For instance, “I’d appreciate the chance to discuss my qualifications further.”

Write an Application in 10 Easy Steps: From Start to Finish

Writing an application might seem daunting, but with the right approach, it’s straightforward. Here are 10 easy steps to guide you, whether you’re figuring out “how to write application to principal” or drafting a “job application letter.”

• Research: Start by understanding the purpose. Are you writing for a job, school, or leave? Each requires a different tone and content.
• Choose the Right Format: Before you start, know the right “application letter format” to follow. A clear structure helps in conveying your message effectively.
• Start with a Clear Heading: This sets the tone and briefly summarizes the intent of your application.
• Address the Recipient: Whether it’s a teacher, principal, or employer, addressing the right person shows respect and ensures your application reaches the intended audience.
• Introduction: Introduce yourself and state the main purpose. Keep it direct and clear.
• The Body: This is where you dive deep. If you’re focusing on “how to write application for leave,” mention the reason. For a job, highlight skills and experiences.
• Supporting Information: Attach any documents or references if needed. It adds weight to your application.
• Conclude: Wrap up by reiterating your request and expressing gratitude for consideration.
• Review: Before submitting, ensure everything from the format to the content aligns with your “how to write application” research.
• Signature: A formal signature at the end adds authenticity.

Tips for Writing Application Letter

A well-crafted application letter can make a world of difference when applying for a job, school, or even a simple leave request. Here are some tips of can follow:

• Understand the Purpose: Are you writing an “application for leave” or a “job application letter”? Tailor your content accordingly.
• Follow the Right Format: Stick to the recommended “application letter format” to ensure professionalism.
• Address the Right Person: Always ensure you’re addressing the appropriate individual, like a principal, teacher, or hiring manager. A personal touch goes a long way.
• Stay on Point: If your letter is about “how to write application for school,” keep the content focused on your intent to join the school.
• Highlight Key Qualifications: Discuss the skills or experiences making you the ideal candidate for what you’re applying for.
• Be Authentic: Genuine intent and honesty shine brighter than exaggerated claims.
• Proofread: Before you finalize your “how to write application in English” effort, ensure there are no errors. A polished letter always leaves a better impression.
• Stay Positive: Even if it’s a request or a plea, maintain a positive and hopeful tone throughout.
• Close Strongly: As discussed earlier, end your application on a positive note, leaving a lasting impression.

By keeping these tips in mind, not only will you have a well-structured application letter but also one that effectively communicates your message and stands out among the rest.

Mistakes to Avoid While Writing an Application

When writing an application, like one for a job or school, it’s easy to slip up. Here are some common mistakes to watch out for:

• Being Too Vague: Always be clear about what you want. If it’s about “how to write application for school,” mention the school and why you’re interested.
• Not Following Instructions: If there’s a set “application letter format,” stick to it.
• Spelling and Grammar Errors: Always check your work. Mistakes can make it seem like you don’t care.
• Using the Same Letter Everywhere: Don’t use the same application for different jobs or schools. Tailor it to fit each place.
• Being Too Long: Keep it short and to the point. No one has time to read a very long application.
• Not Being Honest: Always be truthful about what you can do and your past experiences.
• Skipping Important Details: If you’re explaining “how to write application in English,” don’t forget key steps or tips.

By avoiding these mistakes, your application will be clearer, more honest, and have a better chance of getting noticed.

Frequently Asked Questions on How to Write Application

How to write an application letter.

Start with your details and the date. Address the reader, state your purpose, give some details about yourself or what you want, and end with a courteous goodbye.

How to Write a Job Application Letter?

Start by listing your name and address. Mention the job role you're applying for, share your work experience, and explain why you're a good fit. Close with a polite thank you and your contact details.

How do I write a school application?

Begin with your name and details. Specify the course or grade you're applying for. Mention your past school or any relevant achievements. Share why you want to join and wrap up with a polite ending.

What is the format for application letter?

Use a formal layout: Your details, date, recipient's details, greeting, introduction, body, conclusion, and sign-off.

What are the 3 types of application letter?

The main types are: the application letter (for job applicants), the prospecting letter (inquiring about job openings), and the networking letter (asking for job search help).

How do I write a good application letter for a school teacher?

Mention the teaching position you're applying for. Highlight your teaching experience, educational background, teaching methods, and why you're interested in that particular school.

How do I write a short job application letter?

Keep it brief. Mention the job you're applying for, a few key qualifications, and express interest. End with a quick thank you and your contact details.

What is the example of job application letter for a fresher?

Dear (Hiring Manager), I'm a recent (your degree) graduate from (your college). I'm interested in the (specific job) at your company. My coursework in (relevant courses) and internship at (previous place) have equipped me with valuable skills. I'm eager to bring my enthusiasm and learn more on the job. Thank you for considering me.

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Articles & Advice > Internships and Careers > Blog

How to Perfect the 5 Sections of a Cover Letter

Hiring managers expect your cover letter structure to comprise five basic parts. Here's how to write each section for job application success.

by LiveCareer

Last Updated: Mar 16, 2023

Originally Posted: Apr 18, 2019

Not including a cover letter with an application is one of the biggest mistakes students make when trying to get a job. As a soon-to-be graduate with little or no work experience, you can’t rely on your résumé alone. You need to craft a strong accompanying letter to sell yourself, and you need to get all its components right. While there may be room for more creativity in non-traditional industries, for the most part, recruiters expect cover letters to follow a particular format. If you adhere to the anticipated framework, you’ll make it easier for them to digest your submission. The best way to get a feel for how to write this important document is to look at lots of cover letter examples. You should also follow the guidelines below for cover letter structure success.

1. The greeting

If you remember only one thing when it comes to your opening address , let it be this: personalization. “To Whom It May Concern” just isn’t going to cut it; you need to use a full name, inserted into a formal salutation (Dear Mr./Ms. [First Name, Last Name]). If you don’t know who the hiring manager is, do some online digging. If (and only if) that turns up nothing, make use of a specific job title. Something like “Dear Group Human Resources Manager” could work. The point is to demonstrate that you’re willing to go the extra mile and do some research because you’re that interested in the position.

Related:  7 Must-Know Tips for Writing a Killer Cover Letter

2. The opening paragraph

The opening statement is the most important part of your cover letter structure, and the key to success is disruption—you want to surprise, amuse, and captivate from the first word while still remaining professional. So don’t start with something predictable like “My name is X and I’m writing to apply for the position of Y.” The most important thing to communicate in your first paragraph is why you’re so interested in this particular job at this particular company. Express your enthusiasm in an authentic, unexpected way by starting with a personal story that sheds light on how you came to love your field of work or how you first discovered the organization. Not only will a short tale be far more interesting than a generic introduction, but it’ll also encourage hiring managers to see you as a human being and not just another applicant. If you know someone at the organization—or better yet, if someone high up suggested that you apply for the position—you should definitely include that person’s name in your letter’s opening paragraph too.

3. The body paragraph(s)

The body is the meat of your cover letter—the part that’s meant to convince the hiring manager that you were made for this job. If you look at good cover letter examples, you’ll see it’s best to start with a hook that (a) shows you understand what the company needs and (b) emphasizes that you have the competencies, qualifications, and know-how necessary to meet those needs. If you don’t have a lot of work experience, focus on your transferable skills —those you’ve acquired through college projects and internships, for example—and include concrete examples of how you’ve applied them in the past to achieve results. If possible, evidence should be expressed in numbers and metrics, and skills and academic achievements should be described using language from the job ad so your letter is flagged if scanned by an applicant tracking system.

Two things you should never do when writing the body of your cover letter? Repeat your résumé or focus too much on yourself. Instead of the former, select two or three key points from your background and expand on them, making specific links to the position’s requirements. Regarding the latter, keep the emphasis on how you can help the company achieve its goals, and avoid talking too much about what you hope to gain.

Related: Entry-Level Résumé Mistakes to Avoid as a New Grad

4. The final paragraph

Don’t ruin a great cover letter with a tepid ending. Leave a lasting impression and close on a high by reiterating your interest in the position and outlining what you’d aim to achieve in your first few weeks in the position   if you’re selected. If there might be cause for concern (for instance, if you’re currently not based in the city but plan to relocate), address this here, but don’t dwell on it. Remember to thank the hiring manager for considering you—he or she didn’t have to read your whole letter, after all. Also be sure to balance confidence with courtesy; that is, don’t threaten the reader in any way or be overly presumptuous. Simply say that you’d be grateful for the opportunity to discuss your fit for the role further, and encourage the hiring manager to contact you if they’d like to set up an interview or learn more about you.

5. The closing remark

The tone of your sign-off should be consistent with the rest of your cover letter—courteous and professional, but not so formal that it feels contrived. “Yours faithfully” is probably too stuffy, but “Sincerely,” “Warm regards,” “Best wishes,” or even just “Regards,” followed by your full name, are all appropriate. If you’re posting your application materials, include your signature, but this isn’t necessary if you’re submitting your cover letter digitally. 

Related:  An Easy 7-Step Guide to Finding a Job After College

The cover letter is an elusive task when it comes to applying for jobs. You need to strike the right tone and balance to impress your audience: the hiring manager. Using this advice can help you perfect the art of writing your cover letter to show and say exactly what you want it to.  And with a little bit of practice, you’re sure to land an amazing job for a career where you can thrive.

Find more advice crafting your best application to land the job in our Internships and Careers section.

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Since 2005, LiveCareer’s team of career coaches, certified résumé writers, and savvy technologists have been developing career tools that have helped over 10 million users build stronger résumés, write persuasive cover letters, and develop better interview skills. Land the job you want faster using our free  résumé templates  and  résumé examples , writing guides, and an easy-to-use résumé builder.

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College Application Letters: Cover Letters & Letters of Continued Interest

College application letters.

College application cover letters support your college applications, college resume, and college application essay prompts. In combination with the other elements of your college applications, particularly your college entrance essay, college application letters help establish your “why.” In short, a college application letter is a cover letter for your college applications that describes your background, skills, and interest in the school. When looking at college application cover letter examples, pay attention to the values that they express. College application letters and college entrance essays are similar in that they are exercises in personal branding. When reading college application cover letter examples, pay attention to the messages they convey. 

If you’re wondering how to write a college application letter, CollegeAdvisor.com has advisors who can walk you through every part of the process. If your goal is to get into top colleges, CollegeAdvisor.com can help. We’ll analyze examples of college application letters and discuss the letter of continued interest to help you craft successful applications. 

In this guide, we’ll break down the different kinds of college application letters you may encounter when completing your college applications. We’ll discuss the college application letter and the letter of continued interest, as well as teacher recommendation letters.

If you want to read college application cover letter samples, you’ve come to the right place!

What is a college application letter?

To learn how to write a college application letter, you must first understand its purpose. Do this by checking out college application cover letter examples. College application letters and college resumes serve as introductions for your college applications. Unlike college application essay prompts, there are no specific questions to answer in your cover letter. Instead, include the essential elements of university application letters: your background, what makes you unique, and your reasons for wanting to attend that particular college. In short, what makes you, you .

As you’ll see when reading example college application letters, college application cover letters are not all that different from what you would write in a cover letter when applying for a job or graduate school. The purpose of college application cover letters, college entrance essays, and college resumes is to persuade colleges that you are the strongest candidate for admissions. 

College application cover letters are not the time to be shy, but they’re not the time to be pretentious either. When reading college application cover letter examples, you’ll see that there’s a fine line. Your tone matters. In your university application letters, show your experiences and accomplishments while portraying character traits that colleges value. To get into top colleges, find a balance between being proud of your accomplishments and being humble.

College application letters – Who requires them?

Unlike college entrance essays, college application letters are required by very few colleges. However, the skills you’ll develop by writing university application letters will serve you well as you approach your college application essay prompts. When researching college application examples, you’ll notice that there are optional materials to submit. If you’re serious about your college applications, submit university application letters to show your interest. 

College application cover letters are particularly effective if the college does not have college application essay prompts that ask you to explain why you want to attend the school and/or why you want to study your major. They are even more strongly recommended when applying to colleges that don’t have any supplemental essays. You’ll see many college application cover letter examples that focus primarily on academics, but you can include so much more.

Though university application letters are rarely required, they provide an ideal way to introduce yourself. After all, you’ll notice when reading college application cover letter samples that the goal is to help the admissions committee get to know you as a person. You are more than just your grades and scores.

If you want to get into top colleges that don’t allow you to submit a college resume or don’t provide interviews, you need to take extra steps to earn acceptance. Often, you can repurpose content from college application essay prompts that ask why you want to study your major! The college application essay format differs from that of a college application letter, but they serve a very similar purpose.

Test your knowledge about other aspects of the college admissions process in our quiz below!

What is a letter of continued interest?

A letter of continued interest (LOCI) is a letter you send to a college when you are deferred or placed on the waitlist. So, not everyone will need to write a college application letter of continued interest.

Your letter of continued interest has three primary goals: 

• Reaffirm your interest in the school.
• Provide additional context for your application. 
• Discuss accomplishments on your college resume that have occurred since you submitted your application.

In this guide on how to write a college application letter, we discuss all forms of college application letters in detail. We’ll expand on the above goals to explain the strategies for writing effective letters.

Explaining teacher recommendation letters 

In addition to submitting a college application cover letter and, potentially, a letter of continued interest, your application will also include recommendation letters . These letters enhance your college application entrance essay and build on answers to supplemental college application essay prompts. 

Due to the shift away from standardized testing, other parts of your college applications are inevitably getting more attention in the evaluation process. When assessing your college applications, admissions committees will often rely on letters from your teachers and counselor in place of interviews.

When reading sample college application letters of recommendation, you’ll observe that some are better than others. But, it can be a bit harder to find example teacher recommendations than it is to find college application cover letter examples. To ensure high-quality letters, create a plan well in advance of your senior year. You’ll want to ask teachers to write your recommendations who know you best beyond your grades. The strongest sample college application letters of recommendation speak to both your personal and academic strengths. 

College application sample recommendation letters with the biggest impact typically come from teachers from your core junior year courses – math, science, English, and social studies. If there’s a teacher from your junior year who taught you during your sophomore or senior year too, even better! Teachers who know you through multiple environments – clubs, classes, sports, or other areas – can often do the best job speaking to your growth and achievement over time. 

Choose teachers who know you best

Ultimately, the most effective sample college application letters of recommendation are written by the teachers who know you best. Pay attention to the college application requirements for each school on your list. Note when reading example college application letters of recommendation who the intended audience is. Some schools require math or science teachers for STEM and business majors , while others require English or social studies teachers for humanities majors .

For example, when looking at college application sample requirements, MIT writes “One recommendation should be from a math or science teacher, and one should be from a humanities, social science, or language teacher.” Caltech also requires one math or science teacher evaluation and one humanities or social sciences teacher evaluation. 

Some applicants are tempted to send more letters than the college applications require. However, aim for quality over quantity. If you want to ask another teacher to write a recommendation letter for you, ask yourself what perspective they will bring to your college applications that isn’t already covered in your college entrance essay or other recommendation letters. 

Don’t hesitate to provide materials to help your teachers and guidance counselor write their letters of recommendation for you. In fact, you should! When reading college application sample letters of recommendation, you’ll note that they are specific and provide examples where possible. Some teachers will even have you fill out a standard form to gather information from you. So, by having additional information already prepared, you are helping them tremendously. 

Here are some materials you can provide to help your recommendations augment your college applications:

• College entrance essay
• College resume or a list of your extracurricular activities and awards
• Responses to college application essay prompts.
• A sample college application letter that you’re sending to one of your colleges.
• A few paragraphs about why you want to study your major or pursue your intended career. 
• Key elements of the course you took with them, such as a favorite project or unit. 

When preparing materials to give to teachers, read the instructions given to recommenders by MIT. Even if you aren’t applying to MIT, the information can still be helpful to know. By understanding the process of writing recommendation letters on the teacher’s side, you can see what information will help them write a strong letter for you. 

Don’t wait until you’re submitting your college applications to ask your teachers for recommendations. Some teachers limit the number that they will write, and you want them to have plenty of time to write a quality recommendation. To make sure you have the best recommendations , ask teachers late in your junior year or early in your senior year.

The College Application Letter

As we’ve mentioned, a college application letter is a cover letter for your college applications. It describes your background, skills, and interest in the school. It’s different from both the college application essay format and the letter of continued interest. When reviewing college application samples, you’ll see that your cover letter works together with your college resume and college entrance essay to help admissions officers get to know you. 

Below, we’ll discuss how to write a college application letter and walk through a sample college application letter. But remember, you want your letter to be original! Don’t feel limited by what’s in any examples of college application letters.

Do all schools require a college application letter?

No — few schools actually require college application letters. However, learning to write a strong college application letter can help you in other aspects of the college admissions process. Reading college application cover letter examples can also help you learn how to write for the admissions committee audience. 

One of the ways to learn how to write a college application letter is to read sample college application letters. For instance, the same skills that help you write a strong and concise college application letter will help you in the college essay format, too.

The college application letter – What should I include?

So, you know the purpose of college application letters, but what should you include in them? Reading college application cover letter samples can help you determine this. While the college application essay format lends itself to focusing on one topic or story, college application cover letter examples highlight the importance of covering several different topics.

College application letters should contain the following elements: 

1. school name and address.

You college application letter should follow formal letter formatting guidelines, which include writing the full name of the college or university you are applying to in the upper left hand corner of the letter. Try to be as specific as possible with the address you choose to use.

2. Salutation

A standard salutation is suitable for your college application letter. However, it is a great idea to do your research and use the full name of the admissions officer assigned to your region.

3. Introduction

The best examples of college application letters open strong. Thank the admissions committee for reviewing your application, and introduce yourself. Do you have a unique connection to the school? Can you hook the reader in some way to make them want to keep reading?

4. Explanation of academic interests

Your primary purpose in college is to earn a degree, so notice that in example college application letters most of the space is often devoted to discussing academic plans. Include your intended major and career path, as well as interdisciplinary interests.

5. Discussion of extracurricular interests

The college application essay format may be a place for you to discuss extracurricular involvement, so use this space to elaborate or discuss additional interests. These could be connected to your academic plans, but they don’t have to be.

6. Conclusion

Express your interest in the school! Impactful example college application letters have a clear and brief conclusion that reaffirms your desire to attend and enthusiasm for the opportunity to join the next class of undergraduates. Point to specific classes, professors, programs, organizations, and aspects of the college that pique your interest. No one is going to hold you to your plan, but colleges want to see that you have one.

8. Complimentary Close

Lastly, every good college application letter should include an expression of gratitude alongside your close and your signature.

In the example of a college application letter above, there are a few key details to highlight. The letter is essentially a five-paragraph essay, with one paragraph for each of the five elements. This differs significantly from the college application essay format. In this college application example, the college application letter has clear and distinct sections, and this is very common in college application cover letter samples.

Depending on your interests and plans, you could take a more integrated approach. You’ll read some examples of college application letters that center around a theme or broad plan rather than separated into individual paragraphs.

This sample college application letter is a narrative. The applicant’s goal is to tell her story to the admissions committee. The best sample college application letters paint a picture for the reader and draw the reader into the storyline. Though it can feel like being vivid and descriptive is a waste of your space, “showing instead of telling makes for stronger college applications.

How to format your college application letter?

When reading sample college application letters, you’ll observe that they are formatted very similarly to professional cover letters. Your university application letters should be one page single-spaced. The heading should also be consistent across college application letters. 

• Your full address
• The date you will send the letter
• The admission officer’s name
• The college name
• The college address

Then, open your letter with a salutation. Many examples of college application letters open with “Dear” and are addressed to the admission officer. If you cannot find your regional admissions officer, it is fine to address the letter to the admissions office as was done in the sample college application letter above. Once you write the body of your letter, don’t forget your closing salutation – “Sincerely,” and then your name. 

Once you read several sample college application letters, you’ll understand the best practices. After writing a university application letter for one school, you don’t need to start from scratch for additional schools. Adapt what you have to fit the next college’s context and your specific interests on their campus. 

Being concise is key. Your university application letter should not be redundant. If it exceeds one page, see where information you mention is repeated elsewhere in your application. In your cover letter, focus on the content that makes you as original and unique as possible. Most importantly, don’t forget to proofread your university application letters! 

Can a college application letter help me with other parts of my application?

Think of the college application cover letter as the glue that holds your college applications together. When writing it, think about it as your opportunity to show your best self. After brainstorming the content, you’ll be better equipped to craft your candidate profile into a cohesive narrative and articulate why you want to attend the college.

Though many parts of your college applications will be out of your control by the time you reach your senior fall, the college application cover letter is one that you can control. Use it to elevate your college applications, show interest in your top schools , and make yourself stand out among other applicants!

The Letter of Continued Interest

Another form of college application letter is a letter of continued interest . In sample college application letters of continued interest, you’ll see that the primary purpose is to reaffirm your candidacy for a spot in the next incoming class of undergraduates. 

Though it can feel like a waiting game, the waitlist should not be passive. As soon as you are waitlisted or deferred, begin crafting a letter of continued interest. The best college application sample LOCIs are submitted promptly. Put in the effort to show you’re serious about attending. 

College application example LOCIs should focus on recent updates. Likely, a lot has happened since you submitted your application, particularly if you applied by the early deadlines. Strong college application sample LOCIs convey accomplishments and experiences that either add to previously mentioned ones or provide another dimension to your application. 

Letter of continued interest – When and where to submit?

Learn as much as you can by reading college application example LOCIs, but know that each school’s process for when and how to submit them is different. Additionally, the process may vary based on whether you were deferred to the regular decision round of admissions or waitlisted after the regular decision round. It’s important to follow each university’s directions.

Many schools will request that you upload your letter of continued interest to a portal. Some will request that you email it to an address – typically the admissions office. Others won’t allow you to submit any additional materials. If you’re in doubt, call or email the admissions office and ask. 

What to include in your letter of continued interest?

You’ll notice common trends when reading college application sample LOCIs. Effective college application example LOCIs convey a tone of sincerity, gratitude, and enthusiasm for an opportunity to attend. A strong sample college application letter of continued interest includes four elements. 

First, reaffirm your interest in attending the school if offered the chance to matriculate. Then, discuss relevant developments to your application, such as additional extracurricular accolades and continued academic successes. Sometimes, you’ll see a sample college application letter of continued interest that mentions how a student improved a lower mid-year grade or discusses a new leadership role. 

When reading a sample college application letter of continued interest, remember that colleges are looking for reasons to admit you, so don’t be shy! Offer to answer any questions they have and provide additional info in the conclusion of your letter. 

It’s important to back up your claims with supporting evidence. Strong college application sample LOCIs provide examples and specific details, just as you would in a cover letter or essay. Be vivid and descriptive as you share your story!

However, college application example LOCIs that include overly emotional appeals or merely complement the university are unlikely to be effective. Your letter of continued interest should be all about you. Though it can be difficult to realize this when reading college application example LOCIs, recognize that the content of your letter should fit within the context of the rest of your application. 

The many types of college application letters – Final Thoughts

In this guide, we covered several types of letters associated with your college process – college application cover letters, teacher recommendation letters, and letters of continued interest. Reading sample college application letters, whether they are college application cover letter samples or LOCIs, can help you do your best work. But, remember that every applicant’s college application process is unique. 

Our final tips for writing college application letters:

• Proofread. College application letters with typos or grammatical errors reflect poorly on your effort and candidacy. Use a polished and professional tone in everything you write for your college applications.
• Be yourself. Though this goal can get lost in the requirements, scores, and grades, you should focus on helping the colleges on your list get to know who you are . 
• Follow the requirements. Each college has their own requirements for how they want you to submit materials. Pay close attention to the details for each college as you go through the admissions process. 

CollegeAdvisor.com can help guide you through every step of the college application process. Check out our blog , webinars , or register with CollegeAdvisor.com today. Good luck!

This guide to college application letters and letters of continued interest was written by Caroline Marapese, Notre Dame ‘22. At CollegeAdvisor, we have built our  reputation  by providing comprehensive information that offers real assistance to students. If you want to get help with your college applications from CollegeAdvisor.com  Admissions Experts , click here to schedule a free meeting with one of our Admissions Specialists. During your meeting, our team will discuss your profile and help you find targeted ways to increase your admissions odds at top schools. We’ll also answer any questions and discuss how CollegeAdvisor.com can support you in the college application process.

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