letter of recommendation education

Impactful Letter of Recommendation for a Teacher [Examples]

By Status.net Editorial Team on September 8, 2023 — 13 minutes to read

• Purpose of a Letter of Recommendation for a Teacher Part 1
• Components of a Letter of Recommendation for a Teacher Part 2
• Steps to Writing a Letter of Recommendation for a Teacher Part 3
• Sample Phrases for a Letter of Recommendation for a Teacher Part 4
• Teacher Letter of Recommendation Template 1 Part 5
• Teacher Letter of Recommendation Template 2 Part 6
• Teacher Letter of Recommendation Template 3 Part 7
• Teacher Recommendation Letter Example From a Co-Worker Part 8
• Recommendation Letter Example From a Principal Part 9
• Template of a Character Reference Letter for a Teacher Part 10
• Mistakes to Avoid Part 11

A well-crafted letter of recommendation can make a world of difference for a teacher, showcasing their strengths and helping them land the perfect teaching job. Whether you’re a colleague, supervisor, or student, your insight into the teacher’s skills, character, and performance carries significant weight. By sharing this through a well-structured letter, you can contribute to their career development. This article will provide you with useful tips and examples that will help you convey the teacher’s capabilities in the best possible light.

Related: Best Teacher Cover Letter (Examples and Templates)

Part 1 Purpose of a Letter of Recommendation for a Teacher

Purpose of a letter.

A letter of recommendation for a teacher is written to showcase a teacher’s qualifications, skills, and achievements. It helps potential employers, such as schools and educational institutions, evaluate the candidate’s suitability for a teaching position. Often, they play a significant role in the hiring process, as they not only provide an insight into the teacher’s expertise but also their personality and teaching philosophy. It’s crucial for you, as the author of the letter, to be honest and objective while highlighting key strengths and instances of excellence.

Part 2 Components of a Letter of Recommendation for a Teacher

When writing a letter of recommendation for a teacher, there are specific components you should include to make it comprehensive and useful:

• Introduction : Start by identifying yourself and your relationship to the teacher. Provide context on how long you have known them and in which capacity.
• Teaching Skills : Describe the teacher’s prowess in their subject area and instructional methods. Mention their ability to create engaging lesson plans, adapt to students’ needs, and assess learning outcomes effectively.
• Classroom Management : Highlight the teacher’s capacity to maintain a well-organized and disciplined classroom environment while promoting a positive learning atmosphere.
• Interpersonal Skills : Discuss the teacher’s rapport with students, colleagues, and parents. Detail their ability to work collaboratively in a team, as well as their communication and listening skills.
• Achievements and Contributions : Provide specific examples of the teacher’s accomplishments, such as high test scores, successful school events, or innovative teaching initiatives they have spearheaded.
• Personal Traits : Describe the teacher’s character and work ethic. Talk about their dedication, motivation, professionalism, and ability to handle pressure.
• Closing Statement : Reiterate your endorsement, expressing confidence in the teacher’s capabilities, and offer your contact information for further queries.

Part 3 Steps to Writing a Letter of Recommendation for a Teacher

1. set the tone.

Start by addressing your letter to the appropriate person or committee. Use a formal salutation, such as “Dear Hiring Committee” or “To Whom It May Concern.” In the opening paragraph, mention your relationship with the teacher, including the length of time you have known them and in what capacity. This helps establish your credibility as a reference.

2. Discuss Qualifications and Provide Specific Examples

Next, talk about their education, certifications, and teaching experience. Mention any awards or special recognitions they have received. Highlight their strengths as an educator, such as strong communication skills, dedication to student success, or passion for innovative teaching techniques. Use descriptive language to paint a clear picture of what sets this teacher apart from others.

Support your assertions by providing specific examples of the teacher’s accomplishments and successes. Describe instances where they went above and beyond in their role or made a meaningful impact on a student’s life. This may include their ability to create engaging lesson plans, adapt to different learning styles, or foster a positive classroom environment. Incorporate details that showcase the teacher’s unique approach to education and their commitment to their students.

3. Closing Statement

In the last paragraph, reiterate your wholehearted recommendation of the teacher for the position they are seeking. Offer your contact information, including phone number and email address, in case the recipient has any questions or would like further information. Finish your letter with a respectful and professional closing, such as “Sincerely” or “Best regards,” followed by your signature and printed name.

Part 4 Sample Phrases for a Letter of Recommendation for a Teacher

Introduction.

• I am writing to recommend [teacher’s name] for [position].
• My name is [Your name], and I have had the pleasure of knowing [Teacher’s name] for [number of years] in my capacity as [relationship].
• As a former student of [Teacher’s name], I am honored to write this letter of recommendation.
• I am writing this letter on behalf of [Teacher’s name], who I have worked with for [number of years] as a colleague.
• It is my pleasure to recommend [Teacher’s name], whom I have known for [number of years] as a friend and fellow educator.
• I have had the privilege of knowing [Teacher’s name] for [number of years] in my capacity as [relationship], and I am confident in their abilities as an educator.
• It is my pleasure to write this letter of recommendation for [teacher’s name].

Qualifications and Specific Examples

• They have [number of years] of experience teaching [subject/grade level].
• [Teacher’s name] has received numerous awards and recognitions for their work in education.
• Their strengths as an educator include [list of strengths], which make them an exceptional candidate for [position].
• I have witnessed firsthand [teacher’s name]’s ability to [specific example].
• [Teacher’s name] has a talent for [specific skill], as demonstrated by [specific example].
• They have created a classroom environment that is [specific adjective], which has led to [specific result].
• [Teacher’s name] has made a significant impact on [specific student’s name] by [specific action].
• [Teacher’s name] has a unique talent for creating lesson plans that are both engaging and effective in promoting student learning.
• They are skilled at adapting their instructional methods to meet the diverse needs of their students, ensuring that everyone in the classroom is able to thrive.
• [Teacher’s name] has a keen eye for assessing learning outcomes, using data to inform their teaching practices and improve student achievement.
• [Teacher’s name] is highly skilled at maintaining a well-organized classroom environment that is conducive to learning.
• They are able to effectively manage student behavior, promoting a positive and respectful atmosphere in the classroom.
• [Teacher’s name] has a talent for creating a sense of community among their students, fostering a supportive learning environment that encourages collaboration and mutual respect.
• [Teacher’s name] has a natural rapport with their students, earning their trust and respect through their kindness and dedication.
• [Teacher’s name] is an excellent communicator, able to listen carefully to the needs of their students, colleagues, and parents, and respond with empathy and understanding.
• [Teacher’s name] has consistently achieved high test scores among their students, demonstrating their effectiveness as an educator.
• They have spearheaded several successful school events, such as [specific event], which have brought the school community together and promoted school spirit.
• [Teacher’s name] has been recognized for their innovative teaching initiatives, such as [specific initiative], which have had a positive impact on student learning.
• [Teacher’s name] is highly dedicated to their students and their profession, going above and beyond to ensure their success.

Closing Statement

• I highly recommend [teacher’s name] for [position].
• I wholeheartedly recommend [teacher’s name] for the position they are seeking and am confident they would be an asset to your organization.
• I am honored to recommend [teacher’s name] for this position and am certain they will excel in this role.
• Thank you for considering [teacher’s name] for this position. I am confident that they will exceed your expectations and make a positive impact on your organization.
• I hope you will give [teacher’s name] serious consideration for this position. They are an exceptional educator with a passion for teaching and a dedication to their students.
• Please do not hesitate to contact me if you require any further information.

Part 5 Teacher Letter of Recommendation Template 1

Dear [Recipient’s Name],

I am writing to highly recommend [Teacher’s Name] for the position of [Job Title] at [School or Institution]. [Teacher’s Name] has been a [Subject/Grade Level] teacher at [Current School] for [Number of Years]. During this time, I have had the pleasure of witnessing their dedication, enthusiasm, and expertise in teaching.

[Teacher’s Name] has demonstrated exceptional skills in lesson planning, classroom management, and student engagement. They consistently receive positive feedback from both students and parents. Furthermore, [Teacher’s Name] has shown a commitment to professional development and works effectively with colleagues.

I am confident that [Teacher’s Name] will be an incredible asset to your institution and will greatly contribute to the success of your students. Please do not hesitate to contact me if you require any further information.

[Your Name]

Part 6 Teacher Letter of Recommendation Template 2

I am pleased to offer my strong endorsement for [Teacher’s Name] as a candidate for the [Job Title] position at [School or Institution]. As [Your Title], I have had the opportunity to observe [Teacher’s Name] in various professional settings since they became a part of the [Subject/Grade Level] team at [Current School] in [Year].

[Teacher’s Name] has consistently demonstrated a high level of proficiency in instructional design and delivery, employing a variety of strategies to engage students and foster a growth mindset. They have also exhibited strong collaboration skills, actively participating in curriculum review and school-wide initiatives.

What truly sets [Teacher’s Name] apart, though, is their passion for teaching and unwavering commitment to helping each student reach their full potential. I am certain that the dedication and skill set that [Teacher’s Name] brings will make a significant impact on the academic achievement of your students.

If there is any additional information I can provide, please do not hesitate to reach out.

Best regards,

Part 7 Teacher Letter of Recommendation Template 3

I hope this letter finds you well. I am writing to express my wholehearted recommendation for [Teacher’s Name] as they seek the [Job Title] position at [School or Institution]. I have had the privilege of knowing [Teacher’s Name] personally for many years, and I can confidently attest to their outstanding qualities as an educator.

[Teacher’s Name] brings a unique combination of warmth, creativity, and patience to their teaching. They genuinely care about the well-being and success of each of their students, and they foster an environment of trust and mutual respect in their classroom. Their lesson plans are both engaging and thoughtfully tailored to the diverse needs of their students.

In conclusion, I believe that [Teacher’s Name] would be an exceptional addition to your faculty, inspiring a love of learning and making a lasting impact on the lives of your students. I am confident that you will find their passion and expertise invaluable. Please feel free to contact me for any additional information.

Warm regards,

Part 8 Teacher Recommendation Letter Example From a Co-Worker

Dear [Recipient’s Name], I am writing to recommend [Teacher’s Name] for the position of [Position]. As a co-worker for the past five years at [School Name], I have closely observed their teaching methods, commitment to the job, and growth over time. [Teacher’s Name] is a creative and lesson plan developer. They know how to engage students in a variety of subjects and deliver comprehensive material that caters to different learning styles. They are always looking for new ways to challenge their students. [Teacher’s Name] consistently demonstrates patience and understanding when working with students who struggle academically or behaviorally. They go above and beyond to provide support and tailored approaches to help students succeed. I wholeheartedly believe [Teacher’s Name] is an excellent choice for the position of [Position] at [Name of School or Institution]. Their passion for teaching and dedication to the profession is unparalleled, and I am confident they would be a valuable addition to your team. Sincerely, [Your Name] [Your Position] [Your Contact Information]

Part 9 Teacher Recommendation Letter Example From a Principal

Dear [Recipient’s Name], I am writing to endorse [Teacher’s Name] for the position of [Position]. As the principal of [School Name], I have had the pleasure of observing [Teacher’s Name] teach for the past six years. I can confidently affirm that they have made a significant impact on our students and school culture. [Teacher’s Name]’s classroom management skills are exceptional. They create a positive and respectful learning environment that results in increased student participation and achievement. Their dedication to inclusivity and social skills development has fostered a strong sense of community in the classroom. Not only is [Teacher’s Name] a highly skilled educator, but they are also an active contributor to our school body. They have played a pivotal role in organizing extracurricular activities, championing school improvement initiatives, and supporting their fellow teachers. I highly recommend [Teacher’s Name] for the position of [Position] at [Name of School or Institution]. I am confident they will bring the same level of passion, expertise, and commitment to your organization. Sincerely, [Your Name] [Your Position] [Your Contact Information] Part 10 Template of a Character Reference Letter for a Teacher Dear [Recipient], I am writing to enthusiastically endorse [Teacher’s Name] for the teaching position at [School Name]. As a colleague, I have been fortunate to witness [Teacher’s Name]’s exceptional dedication, kindness, and empathy towards students. [Teacher’s Name] excels in creating a warm and engaging learning environment. They are attentive to each student’s needs and always encourage their strengths. I remember a time when [Teacher’s Name] took extra hours to tutor a struggling student, ultimately helping them achieve remarkable improvement. In summary, [Teacher’s Name] embodies the qualities of a remarkable educator, and I wholeheartedly recommend them for the teaching position. Sincerely, [Your Name]

Part 11 Mistakes to Avoid

When writing a letter of recommendation for a teacher, there are certain mistakes you must avoid to ensure the letter is as effective as possible:

• Being too generic: Make sure to personalize the letter by highlighting the teacher’s unique skills, strengths, and accomplishments. If your recommendation letter is too broad and lacks specific examples, it may lose credibility and fail to impress the reader.
• Neglecting to proofread: Typos, grammar, and punctuation errors can undermine the professionalism and impact of a well-written letter of recommendation. Always proofread your work carefully before submitting it to ensure it is error-free and maintains a polished appearance.
• Focusing solely on the past: While it’s important to mention the teacher’s past achievements, also emphasize their potential for future success. Describe the skills and qualities that make them a valuable educator in their current role, as well as how they will contribute positively to future endeavors.
• Overlooking the format and structure: A well-organized and properly formatted letter demonstrates attention to detail and professionalism. Include all the necessary elements, such as the date, a salutation, an introductory paragraph, a body with specific examples, and a conclusion with a compelling endorsement. Also, make sure to be consistent with font, spacing, and style throughout.
• Making unverified claims: Avoid exaggerating the teacher’s abilities or fabricating achievements that can’t be verified, as this could damage their reputation and harm their chances of being considered seriously. Stick to genuine examples and honest assessments of their skills and accomplishments.

Frequently Asked Questions

What are the key elements to include in a teacher recommendation letter.

When writing a recommendation letter for a teacher, make sure to include their full name, your relationship with them, and their teaching position. Explain your teacher’s specific skills and strengths, and provide examples of their successes. Describe their dedication, work ethic, and collaboration with colleagues. Lastly, mention their impact on students’ growth and learning.

How can a parent write an effective letter of recommendation for a teacher?

As a parent, focus on the teacher’s impact on your child’s learning and development. Describe the teacher’s teaching methods, their ability to engage and motivate students, and their adaptability to different learning styles. Provide specific examples showing how the teacher went above and beyond their duties to help your child. Close the letter by expressing your gratitude and enthusiasm for the teacher’s work.

What does an ideal recommendation letter from a principal look like?

An effective principal recommendation highlights the teacher’s professionalism, collaboration, and impact on the school community. Start by introducing your role, your relationship to the teacher, and the teacher’s teaching position. Discuss their expertise, classroom management skills, and commitment to professional development. Share examples of how they have improved student outcomes and contributed to the school’s goals.

• How to Ask for a Letter of Recommendation [Examples]
• Impactful Teacher Cover Letter (Inspiring Examples)
• Recommendation Letter for a Student (5 Free Templates)
• A Perfect Letter of Recommendation [8 Templates]
• A Perfect Letter of Introduction [Examples]
• A Perfect Resignation Letter [Templates]

• Top Courses
• Online Degrees
• Find your New Career
• Join for Free

How to Write a Letter of Recommendation (Template + Tips)

Learn how to write a letter of recommendation, including tips on what to include and when to say no.

A letter of recommendation is a letter written on behalf of an applicant by someone who can vouch for that person’s educational or professional performance. This letter is typically sent to an admissions officer or hiring manager considering a candidate for admission, employment, or a scholarship.

Letters of recommendation help round out an application. They do this by offering insight into an applicant’s personal qualities like integrity, intellectual curiosity, or leadership potential. Writing a strong letter of recommendation as a teacher, counselor, manager, or co-worker can help give an applicant an edge over their competition.

Letter of recommendation template

Use this template to get you started on writing a properly formatted recommendation.

Letter of recommendation sample

Here’s an example of a strong recommendation letter written using the template above.

How to format a letter of recommendation

Different organizations have different recommendation letter requirements. Be sure to ask the requester about any specific guidelines. In general, a letter or recommendation can be broken down into the following sections:

Recipient Name

Recipient Title

Recipient Address

Greeting: Address the recipient by name if possible (Dear Ms/Mr).

Personal introduction: Begin the body of your letter by introducing who you are and your relationship to the applicant.

Recommendation: What makes the candidate a good fit? Offer specific examples of skills or qualifications that match the role.

Anecdote or example: Include a personal anecdote about what it’s like to work with the candidate. Include any workplace or people skills you’ve observed them to possess.

Closing: Give an overview of why you’d recommend this person.

Contact information: Provide your email address and phone number so the recipient can follow up.

Build job-ready skills with a Coursera Plus subscription

• Get access to 7,000+ learning programs from world-class universities and companies, including Google, Yale, Salesforce, and more
• Try different courses and find your best fit at no additional cost
• Earn certificates for learning programs you complete
• A subscription price of $59/month, cancel anytime

Tips for writing a strong letter of recommendation

If you’re writing a recommendation letter, you likely want the candidate to have the best chance of getting a positive result. Here are some tips for writing a good letter that may stand out to admissions officers, potential employers, or anyone else reviewing the letter.

Do your research.

Find out what exactly the candidate is applying for. Ask them to provide:

A copy of the job description or academic program requirements 

Their resume

Any particular skills, achievements, or qualifications they’d like you to highlight 

This will help you focus your letter on the skills or qualifications that are specific to the role the candidate is applying for. 

Be specific.

Please feel free to use a template (like the one above) to guide your writing, but remember to make it personal. Use examples and specific details to illustrate why this person is the best candidate. Choose strong, accurate adjectives over general terms or cliches. 

Think about what the person reading the letter might want to know. Include details or insight that wouldn’t necessarily show up on a resume or application. Your letter should help the recipient get to know the person you are recommending. 

Read more: How to Ask for a Letter of Recommendation (Template + Tips)

Stay positive.

Your recommendation should confirm that this candidate is a strong contender for whatever they’re applying for. Demonstrate honest enthusiasm, and avoid any comments that could be construed in a negative light. If you can make a superlative comparison between this person and others you’ve worked with (e.g. “she’s one of the best student aides I’ve had the pleasure to work with in my career as a professor”), do so.

Keep it formal and concise.

Use a business letter format using a twelve point font size in either Arial or Times New Roman. Write your letter on your business or organization letterhead if possible. The recipient likely reads dozens if not hundreds of letters, so keep yours concise and to the point. Aim for at least one page but no more than two. 

Don’t be afraid to say no.

If you feel like you’re unable to offer a glowing recommendation for a candidate, it’s okay to say no. A mediocre endorsement can often do as much damage as a negative one. While it may feel uncomfortable, it’s perfectly acceptable to respectfully decline a request.

Follow the instructions.

You’re vouching for this person. Be sure to follow any specific submission guidelines carefully, and get your letter in on time (or early). If your letter makes a good impression, that will carry over to the candidate you’re endorsing.

How to ask for a letter of recommendation

Chances are that you’ll be asked to provide letters of recommendation as part of an application you’re submitting sometime during your education or career. This is particularly true when you’re applying for graduate programs. One or more letters of recommendation are almost always part of the application process.

Keep reading

Coursera staff.

Editorial Team

Coursera’s editorial team is comprised of highly experienced professional editors, writers, and fact...

This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.

• FRONT MATTER

Sample Teaching Recommendation Letters

Two recommendation letters for students going into the teaching profession, which you can download by clicking on the link below, demonstrate the traits that employers seek in teachers. When students have done student teaching in schools, at least one of their recommendation letters is written by the faculty supervisor of their student teaching program.

In the first letter, kept efficient at one page, the writer makes it clear that she knows the student not as a teacher but as a performer in her class who has kept in touch with her outside of the classroom. She uplifts the student by tracing their two-year history, and noting that the student attended a fiction reading that she gave. Most importantly, she shows that she can comfortably view the student as a teacher, citing his resume: “And I see this same ideal—one that he wants to pass on to his future students—even in the careful wording of his career objective on his resume, where he speaks of helping students achieve their ‘academic, athletic, and social potential.’” This letter demonstrates that even a writer with limited knowledge of the student’s work can write an effective letter by partnering with the student on the process.

The second letter, more extensive at two pages, comes from the student teaching supervisor, who also taught a concurrent course and web-based portfolio workshop in which the student was enrolled. Therefore, the examples provided come directly from these relevant experiences, and they go into a good deal of depth—citing lesson design, scientific principles taught, direct interactions with students, and use of technology. The letter is also filled with affirmations about the student as a future teacher: “He is thoughtful, reflective, and committed to life-long learning and continued development as an educator.” One of the final sentences both recommends the student and reminds readers of the relationship that the letter writer had with the student: “After evaluating his work, observing his performance in class, and supervising his teaching, I feel confident that Mr. Lerner will make a significant contribution as an elementary educator.”

• Skip to main content
• Skip to primary sidebar

Additional menu

Educator FI

Financial Independence For Educators

Write a Powerful Letter of Recommendation for a Teacher

posted on September 21, 2020

You’ve been asked to write another letter of recommendation for a teacher colleague. You want to be supportive but are already behind on so many other things. Fortunately, you can write a great letter of recommendation for a teacher (or other educator) quickly. Let me show you how.

It’s no exaggeration to say that I’ve written hundreds of letters of recommendation during my time in education. As a teacher and principal, I’ve written letters for students searching for jobs or applying for colleges and scholarships. As an administrator, I write letters of recommendation for student teachers and other educators looking to move to another school .

Having worked in education for almost 20 years, I’ve built quite a network of people who ask for new and updated letters. I’m always glad to support good people on their next steps, but it can become quite overwhelming at certain times of the year. 

To stay sane, I’ve developed a template and process to quickly write high-impact letters of recommendation. I’ll describe it below and you can download the template near the end of the post.

Ways you can use this template and process:

• Teacher writing a letter of recommendation for a student
• Writing a letter of recommendation for a student teacher
• School principal writing a letter of reference for a teacher
• Teacher writing a letter of recommendation for a colleague
• Writing a letter of recommendation for administrators
• (I actually think this works for most job types, but I focus on education!)

I hope this helps you and those you are recommending!

Table of contents

Your relationship to the candidate, keep it tight / structured, focus on important qualities, specific examples, writing letters for friends, general descriptions without examples, writing a letter for candidates you don’t believe in, 1. preparation – before you start.

• 2. Establish Authority As A Reference

3. Most Important Quality

4. repeat with qualities 2 and 3, 5. summary close, putting it all together – an effective letter of recommendation for a teacher, keys to writing an effective letter of recommendation for a teacher / student.

 In addition to writing a lot of letters, I’ve read thousands more for administrative, teacher, and paraeducator positions. I thought I’d mention what works well, and what doesn’t based on both my personal preferences and those I’ve seen from other readers.

Here are some things to keep in mind while writing your letter. 

State how long you’ve known the person and in what capacity. It’s best if you’ve worked directly with them.

I’m a big believer in the 1-page letter. It doesn’t matter how many amazing things you have to say if you lose the reader. Most are skimming anyway.

One page. Broken into short paragraphs with what you want your reader to remember in the first sentence. 

This will be enough for those who read carefully. It also allows skimmers to form the impression you want.

Three. That’s my number. Pick the three most important things you want a reader to know about the person you’re writing the letter for. If these align with something specific the hiring team is looking for – even better. 

When someone requests that I write a letter, I often ask “Is there anything specific you’d like me to consider highlighting?” Often, this will give me 1 – 2 of the focus qualities and my experience can give me the others.

Give specific, work-based, examples of how the candidate demonstrates the focus quality. Don’t just say they “form strong relationships.” Describe an example or be specific about how. 

What To Avoid

Don’t write a letter for someone in a professional situation unless you’ve actually worked with them. Most hiring teams won’t be convinced by a friend’s recommendation, and some will actively discount the candidate for submitting such a letter.

If you’re friends in a professional context, and you’re willing to tell your friend where they need to improve – then go for it. If not, just pass. 

Saying someone is a “good guy” is of course a waste of everyone’s time. I’d argue that saying someone is “good with kids” an “effective teacher” or “passionate about equity” are equal wastes if you don’t include specific examples that show they are those things.

If you can’t provide specific examples, you aren’t helping.

This is a tricky one. There can be a lot of politics and pressure around references. Remember though – any reference you provide is connected directly to your professional credibility.

I think of letter requests in three tiers. 

Those I’m fully confident in and thrilled to write a letter for. Done!

Those I’m lukewarm on. In some cases you can avoid these, in others it’s probably wise to recommend. I’ll discuss later how I navigate this.

Those I don’t believe are qualified or ready for the position. Do not write letters of recommendation in these cases. Just don’t. 

But, you should be fair – be honest with the requestor about why and what they’d need to change. Example phrases I’ve used (all honest in the circumstances):

• I’m sorry. I don’t have enough knowledge of your practice. I’d be glad to schedule an observation to see if I can offer my recommendation.
• I believe teachers need to build strong supportive relationships with students. I’ve seen you use shame often as a management tool. I can’t offer a recommendation until that changes.
• This scholarship asks for demonstrated commitment to service. I’ll have to decline because I’m not aware of your involvement in anything beyond athletics. If I’m wrong, let me know and I’d be glad to reconsider.

Writing the Letter of Recommendation

Here’s the formula I follow to complete quick and effective letters of recommendation for teachers from a principal. It’s five simple parts, and it works for just about any letter. Even better, once you get comfortable, you can quickly tailor it to be personal and powerful for any candidate.

I’m going to assume you know to date, open with a greeting, and close with a signature. They’re in the template, too.

Before you start writing, take a moment to identify the three most important things you want to say about the person. If they’ve provided you suggestions, you can review and select or reject those for inclusion.

If you are struggling to find three, here are some ways to think about and identify three things:

• job-related characteristics (examples – talented instructor, skilled with data analysis, experienced organizer)
• specific areas of knowledge (examples – trained in a specific curriculum, worked in a PBIS school, uses an evidenced-based practice)
• professional characteristics (examples – committed to equity, driven to improve student outcomes, avid reader of research, inclusive in decision-making)

After you identify the three, make sure you have specific examples to back each. Then, rank them in order of importance. Your first characteristic should be the candidate’s strong point OR something that is incredibly important to the position for which they are applying. If both – great!

Now you’ve got all you need to write this letter.

2. Establish Authority As A Reference

You want the reader to believe you are qualified to offer a reference on the candidate. You can quickly prove this in two ways.

First, use your school/district letterhead if possible. You’ll want to check your school policy on the use of letterhead. If you can use it – do it. It’s a quick simple step that tells a reader at a glance that you are legit.

Second, your first paragraph should clearly establish that you know what the person is applying for, and that you’ve got enough knowledge to serve as a reference.

In the first paragraph, name the position, or at least job type. 

It’s my pleasure to offer a reference for <Candidate Name> as a middle school social studies teacher.

I’m thrilled to write this letter of recommendation for <Candidate Name> as a district administrator.

Then, describe your relationship. Name the time you’ve known the candidate and in what capacity.

I’ve had the pleasure of working with <Candidate> for the past seven years. During that time, he taught 3rd grade and I was the building principal.

I’ve watched <Student> standout in the math department for the past three years. I had the pleasure of teaching her in three advanced math classes.

This paragraph can be boring, but it provides critical information that some reviewers expect to know immediately. You can liven it up by adjusting your descriptions, but always include position sought when possible, time known, and relationship. 

After the opening paragraph, lead with an impactful sentence naming the candidate’s most important quality. This sentence is probably the most critical in the whole letter. EVERY reader will see this sentence, even the skimmers.

Ms. XYZ has the greatest impact on student achievement of any teacher I’ve ever supervised.

Jazmin is the most driven student I’ve ever had the pleasure of teaching.

I’ve never worked with a principal who connects with families as frequently and authentically as Principal LMNOP.

Once you’ve hit the opening sentence, then follow-up with 2 – 3 more backing it up. It could be a specific anecdote, or more detail on how the individual demonstrates the characteristic.

Her students increase their average reading level by two full years in the time they’re with her. She assesses constantly, provides ongoing support, and makes them believe they are readers. It’s truly incredible.

In every class, she gives her all. For example, she once missed a week of calculus due to a family illness. During that time, she independently located and read online sources about the subject the class was studying. Then, when she returned she made up every assignment and helped tutor another student who was struggling with the concept.

Then close with the result of this quality if it wasn’t included in the descriptor.

Related Post: Teacher Interview Questions

Do the same thing with each of the two remaining qualities you’ve identified. Opening sentence names the quality, then 2 – 3 sentences with specifics. Close with result.

These are separate paragraphs, contained capsules of information, that add to the visual flow and support skimmers.

You’ll find a flow that works for you. I prefer to lead with the most important job-specific quality, then discuss specific knowledge, and finish up with a bigger picture personal characteristic of aspiration. 

Do what works for you. Just keep it short and tight.

In the closing paragraph, I do two things. I tie it all together while reiterating my points. Then, I offer my recommendation again, while providing contact information. 

Tying it all together looks like this:

<Candidate Name> is <quality 1>, <quality 2>, <quality 3>. These will serve her well as <position and location.> 

Ms. James is a skilled reading teacher, strong communicator, and committed to ensuring all students achieve. These qualities will serve her well as the reading specialist at Johnson elementary school.

Then, I close by reiterating my recommendation and providing contact information. The basic format looks like this:

Raymond has my highest recommendation. If I can provide more information, you can reach me at <phone number> and <email.>

 Here is where I differentiate a little bit, and provide a subtle signal to readers. Remember those three levels of confidence I expressed earlier? 

If I’m fully confident and passionate about the recommendation, I use words like “highest” and “unreserved” recommendation. I want this person to get this job. 

If I’m less confident, but still willing to write the letter I simply say “has my recommendation.”

As I said before, avoid writing a letter for someone you aren’t confident in. That said, sometimes it happens or needs to be done politically. In that case, I leave out the statement of recommendation, but provide the contact information. Be aware though, that it’s unfair and potentially dangerous, to tell a candidate you are recommending them and then contradict yourself in a follow-up. It is far better to be honest and transparent up front.

Here’s a visual representation of those five steps.

If you’d like a blank template that lets you easily follow the five steps and include all available information, you can download it here:

By using this approach, you’ll write high-quality letters of reference that are efficient and help those you’re supporting be selected for the next steps.

Time efficiency and supporting others? Exactly what we educators need!

Other Posts to Check Out:

Reader interactions.

September 21, 2020 at 8:37 am

That’s great advice. I have run into friends who I did work with asking me to write letters like that. Its easy when they were top notch performers but I’ve also had friends who were great buddies to do stuff with but were slackers at the office. That’s a very tough situation. I went ahead and wrote one for a guy that was kind of on the bubble performance wise and I did not write one for another who really had a lazy streak, it does strain a friendship to refuse the request. I guess that’s just a risk of having friends in a work environment?

September 22, 2020 at 5:53 pm

Those are the most challenging requests. I try to walk a similar line and avoid writing for people who’s future performance will reflect badly on me and my references. I don’t want it to cost someone great a job opportunity down the road.

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

• Grades 6-12
• School Leaders

Get our FREE Field Trip Reflection printable 🦁!

How To Write a Reference Letter (Examples and Free Template)

Pass along your praise in a meaningful way.

Teacher job searches frequently require something many other careers don’t: a letter of reference. Both principals and teachers may find themselves asked to write these letters for their employees or coworkers. Wondering what to include and how to make the recommendation useful? Here’s how to write a reference letter for a teacher.

Want to make things even easier? Grab our free reference letter printable template, which walks you through the whole process. Just fill out the form on this page .

What is a reference letter?

How to write a letter of reference, reference letter example: principal for teacher, reference letter example: teacher for coworker.

Reference letters are just what they sound like: a testimonial about a person’s professional qualifications, abilities, and achievements. They’re written by someone who knows the applicant well and can speak to specifics about their career.

These days, most jobs don’t require reference letters since employers perform reference checks themselves. However, academia is different. Many teaching jobs require candidates to submit written letters of reference as part of their application packet. This is just one part of their overall evaluation of a candidate, of course. But these letters remain a key part of many teachers’ job searches.

Letter of Reference vs. Letter of Recommendation

These two terms are often used interchangeably, but reference letters are almost always specific to a job search. Students often need letters of recommendation for scholarships and college applications. If you need help writing a letter of recommendation for a student, check out these articles:

• Tips for Writing a College Recommendation Letter
• Strong Scholarship Recommendation Letter Examples

Writing a reference letter can feel like a daunting task, but these tips can help. Don’t forget to grab our free printable letter of reference template too!

Review Reference Letter Samples

If you’ve never written a reference letter or you want to up your game, take a look at some samples first. One of our favorite ways to do it is to use AI like ChatGPT to generate some reference letter samples specific to your situation. You definitely don’t want to copy these word-for-word, but you might find some helpful phrases or get a better idea of the format you should use. We’ve included some sample letters below too.

Brainstorm Ideas First

Before you begin writing, do a quick brainstorming session and jot down your thoughts about these prompts:

• What three words first come to mind when you think of this teacher?
• List this person’s biggest strengths as an educator.
• List a few times when this teacher really impressed you.
• Has this person won any awards or accolades worth mentioning?
• What makes this teacher special compared to their peers?
• What would this teacher’s students say about them? What about parents or co-workers? (If you have examples, round them up to include in the letter.)

Personalize the Letter

If you can, try to write a letter that’s specific to the job the teacher needs a reference letter for. Find out what they’ll be doing in their new role or position so you can include the most relevant qualities in your recommendation. Some reference letters are more general, so it’s OK if you can’t personalize them to the job.

Ask the teacher if there’s anything specific they’d like you to mention. You may also ask if there’s anything they’d prefer to keep confidential. For instance, if the teacher has a disability, they may not want to disclose that information yet.

Write an Introduction

Introduce yourself and explain your relationship to the teacher you’re providing a reference for. Include information such as how long you’ve known them and whether you’re speaking as a colleague, coworker, mentor, or supervisor.

Verify Their Qualifications and Experience

In the next paragraph, speak to the teacher’s education, including any special certifications or professional development achievements. Mention any awards, honors, or accolades they’ve earned. You can keep this section fairly short; the teacher has likely listed all of this on their CV already. Your reference letter will just help verify these qualifications.

Highlight Their Best Qualities

In the body of your letter, write two or three paragraphs that really help identify what makes this teacher special. Don’t try to squeeze in everything you know; instead, think about what really helps the person you’re recommending stand out. For each paragraph, focus on one of these areas (or other relevant topics), choosing the two or three overall that seem most important for this person.

• Subject matter knowledge and expertise
• Pedagogy skills
• Student and/or parent relationships
• Professional development
• Community relations
• Communication skills
• Leadership roles
• School pride and loyalty
• Personal traits, such as passion, enthusiasm, dedication, creativity, etc.

Provide Specific Examples and Anecdotes

This is where you really have the chance to make your letter valuable to the candidate. It’s easy to describe a person as “passionate about recognizing diversity” or “excellent at differentiating learning.” Without examples, though, these are just words. Try to anchor each quality you mention with specific examples or anecdotes that back up those words. Here are a couple of examples:

• “Alana is passionate about recognizing and celebrating diversity in her classroom. She frequently draws on her strong community relationships to bring diverse speakers and cultural activities to her classroom. Last fall, she organized an incredibly popular school-wide Diversity Fair where students and their families were encouraged to share their own cultures and experiences and learn from each other. One parent noted, ‘I’ve lived in this community for three years, but this is the first time I really feel like I know my neighbors.’”
• “One of Jamie’s strongest qualities is their ability to differentiate learning for their students. They’re always willing to determine what’s keeping a student from doing their best and finding new ways to overcome challenges. For instance, Jamie was instrumental in helping our school implement text-to-speech software that assists struggling readers and those who have visual impairment. This leveled the playing field in their history and geography classes, helping students focus on the subject at hand instead of spending too much time deciphering text.”

Conclude With a Strong Endorsement

You’ve come all this way, so don’t fall short at the very end! This is the time to state your personal recommendation in no uncertain terms. Sum up your major points, and offer to provide more information if needed.

• “I’m pleased to recommend Alana Whitmore for an elementary teaching position at your school. Her commitment to diversity, creative classroom approaches, and compassion for students and fellow coworkers would make her an excellent addition to any education team. If you want to discuss her qualifications further, don’t hesitate to contact me.”

Write Professionally and Proofread Carefully

This is a business communication, so strive for a professional but warm tone overall. If it’s a paper letter, use the standard business letter format (on your school letterhead if you’re an administrator). In an email, be sure your signature includes contact information such as a phone number and school address.

Don’t forget to proofread! A letter riddled with spelling errors and grammar mistakes is unlikely to hold much sway with a hiring committee or selection panel. Use a program like Grammarly to help you edit your letter until you’re satisfied with the final version.

Dear Hiring Committee,

I am writing to enthusiastically recommend Alana Whitmore for any opportunity that may arise that aligns with her exceptional skills and dedication as an elementary school teacher. In my capacity as the principal of Maya Angelou Elementary, I have had the privilege of witnessing firsthand the invaluable contributions Alana has made to our school community.

Alana has worked here for seven years, three as a fifth-grade teacher and four in third grade. She came to us fresh from earning her teaching certification at Lancaster University, and continued her education over the last several years to earn her Master’s of Education in Curriculum Design and Development. She was honored with our district’s Teacher of the Year award in 2022 and was the keynote speaker at our state’s education conference in 2023.

Alana is an exemplary educator who consistently demonstrates a deep commitment to the academic and emotional growth of her students. Through her inventive teaching methods and personalized approach, she ensures that every child in her classroom is provided with opportunities to thrive and succeed. During a recent observation, I noted how she cleverly adapted her unit on volcanoes to embrace different learning styles. She provided choices like watching a video, reading an article, or listening to a short podcast to build background knowledge. Students individually chose the option they preferred, then used their knowledge to work with a partner to design a poster, write a report, or give a short presentation on the topic. Students were all engaged throughout the process, enjoying a measure of autonomy while still meeting the stated learning objectives.

Furthermore, Alana excels in building strong and collaborative relationships with parents and guardians. She understands the importance of fostering open communication and partnership between home and school, and she actively seeks opportunities to involve families in their child’s education. One parent reached out to me to share these thoughts: “Ms. Whitmore is the first teacher who seems to care about me as a parent and a person. She went out of her way to arrange a videoconference that met my hectic work schedule, and seemed genuinely interested in the suggestions I had for helping my son. Knowing that she really cares has made this school year so much better for us all.”

In addition to her effectiveness in the classroom and with parents, Alana is highly regarded by her colleagues for her collaborative spirit and willingness to share her expertise. Last year, she helped organize a very well-received professional development day, with a variety of sessions that allowed every teacher to find a subject that truly mattered to them. She serves as a mentor to one of our new teachers, who told me that Alana has helped him see how he can put his college educational theories into practice in the real world. Other teachers regularly share praise for Alana’s cooperative spirit, and she’s been awarded “Coworker of the Year” by our staff three years in a row.

Alana embodies the qualities of an exceptional educator: She is dedicated, passionate, and deeply invested in the well-being and success of her students. Her commitment to differentiation, parent relationships, and collaboration sets her apart as a truly outstanding teacher. I wholeheartedly recommend Alana Whitmore for any role or opportunity where her skills, expertise, and dedication can make a meaningful impact. Please feel free to contact me if you require any further information.

Gina Torres Principal, Maya Angelou Elementary

Dear Selection Committee,

I am writing to enthusiastically recommend Jamie Lin for any teaching position that may become available within your school. As a fellow teacher and colleague at Ridgemont High School, I have had the pleasure of working closely with Jamie and have witnessed firsthand their exceptional talents and dedication to the field of education.

Jamie came to our school as a teacher of history and geography in 2019, working with ninth- through twelfth-grade students each year since. Before joining our team, they earned their Master’s Degree in Education with a focus on diversity studies. During Jamie’s four years here, they have been nominated for Teacher of the Year three times and received the award in 2023. Jamie frequently speaks at educational conferences on subjects like cultural relevance and student diversity.

One of Jamie’s greatest strengths is their ability to foster diversity and inclusivity within the learning environment. Whether discussing historical events or exploring global cultures, Jamie ensures that all students feel valued, respected, and represented in the curriculum. They frequently draw on their strong community relationships to bring diverse speakers and cultural activities to the classroom. Speakers and cultural presentations have included representatives of several indigenous communities and local authors from a variety of backgrounds. They also invite community politicians and activists to debate key issues, while students observe and then question the speakers themselves.

In addition to their dedication to diversity, Jamie is a remarkably creative educator who consistently goes above and beyond to engage students in meaningful and thought-provoking learning experiences. They have a passion for project-based learning, teaching critical thinking and problem-solving by having students tackle real-world issues. Through their projects, Jamie’s students have painted cultural murals on the walls in the school courtyard, helped translate our school handbook and other documents into three different languages, and created clubs for fellow students interested in topics like history, geography, and global cultures. Jamie believes in demonstrating what you’ve learned in meaningful ways, and their students thrive in this environment.

Furthermore, Jamie excels at building strong community relationships both inside and outside the classroom. They actively collaborate with colleagues, parents, and community members to create a supportive and enriching learning environment that extends beyond the walls of the school. Last fall, Jamie organized an incredibly popular school-wide Diversity Fair where students and their families were encouraged to share their own cultures and experiences and learn from each other. One parent noted, “I’ve lived in this community for three years, but this is the first time I really feel like I know my neighbors.”

Overall, Jamie Lin is an exceptional educator who embodies the qualities of excellence, creativity, and community engagement. Their passion for teaching, dedication to diversity, and innovative approach to education make them an invaluable asset to any school community.

I wholeheartedly endorse Jamie Lin for any teaching position and am confident that they will continue to make a positive impact on the lives of their students and colleagues. Please feel free to contact me if you require any further information.

Fatima Sundaram Teacher of Civics and Government, Ridgemont High School

Grab our free reference letter template!

This free editable template guides you through the process of how to write a reference letter. Just fill out the form on this page for instant access.

Have more questions about how to write a reference letter? Come ask for advice in the We Are Teachers HELPLINE group on Facebook.

Copyright © 2024. All rights reserved. 5335 Gate Parkway, Jacksonville, FL 32256

Letter of Recommendation Examples for College Applicants

Admissions pros highlight what makes a recommendation letter stand out.

College Recommendation Letter Examples

Getty Images | iStockphoto

To help applicants and recommenders know what colleges are looking for in recommendation letters, some schools provide examples on their admissions website.

Recommendation letters can serve as powerful testimonials about a student's accomplishments, and the most effective letters demonstrate a candidate's potential for greatness, according to college admissions officers.

The best person to write a letter of recommendation is someone who knows the applicant well and can describe that person's journey in detail, says Kristen Capezza, vice president of enrollment management and university communications at Adelphi University in New York.

Ask for a recommendation letter from the teacher with whom you have the strongest rapport, Capezza suggests – not just someone who gave you a high grade. "That, to me, makes for a more powerful letter, because it will be more personalized and less generic."

Strong relationships shine through in letters and can help in situations where grades are poor, says Denard Jones, lead college counselor at Empowerly, a college admissions consulting company. Jones previously worked in college admissions at Elon University in North Carolina and Saint Joseph's University in Pennsylvania.

"Some of the best recommendation letters I’ve read over the years actually came from where a student might have had a lower grade than just an A," he says. "The reason being was the teacher knew that student and was able to go through and talk about the time they struggled and how they worked through the processes to overcome mastery of a new subject."

Similar to personal essays , recommendations should add to a student's application rather than repeat information, experts say. Admissions officers want to hear the story behind students to understand them holistically. For example, learning about a creative project a student participated in or the fact that the basketball player also starred in the school musical are examples that provide deep context, Jones says.

To help applicants and recommenders know what colleges are looking for in recommendation letters, some schools provide examples on their admissions website. Arizona State University provides this template , which shows how to format the letter as well as the type of content that should be included.

Massachusetts Institute of Technology also provides a breakdown on how to craft a strong letter, with several example letters and critiques on what makes them effective or ineffective.

College admissions pros also offered U.S. News insights on outstanding recommendation letters they've read during their careers.

Recommendation Letters That Swayed Admissions Officers

Admissions officials note that various types of recommendation letters can help a student's admissions odds. Those include letters that explain difficult personal circumstances, showcase remarkable achievements or reveal a student's personality.

Effective recommendation letters help admissions officers imagine how a student could contribute to their class, Capezza says.

"Reading about stories of perseverance, tales of transformation or simply honest accounts of the student's dedication to learning and the community help me to visualize the student as a future member of our community – and that visualization can be the turning point for a difficult admission decision," Capezza wrote in an email.

Challenges Faced and Overcome

Sometimes recommendation letters explain extenuating circumstances that clarify why a student's academic performance was subpar during a particular period in high school, says Skye Telka, admissions counselor at Sora Schools, a virtual private middle and high school. Telka previously served as a college admissions counselor for Warren Wilson College , a liberal arts school in North Carolina.

For instance, she once received an application from a student who performed exceptionally well in her freshman and sophomore years, but faltered in her junior and senior years.

The letter explained that the student's mother was critically ill, and the student had assumed the responsibility of parenting her own siblings, becoming her family's caregiver. Because of this letter, the Warren Wilson admissions committee accepted the student despite her lackluster grades, Telka says.

She also recalled admitting a student who had struggled in mathematics until eventually being diagnosed with dyscalculia , a learning disorder that affects a person's ability to do math.

"This letter of recommendation was important in not only revealing the student’s intellectual capacity, adaptability, and persistence, but also helped further contextualize their academic journey," Telka wrote in an email. "Especially in light of a global pandemic and some of the knowledge loss or academic irregularities associated with that, a clear and dedicated passion can really win over an admissions committee in the review process. Such passions are weighed heavily when it comes to shaping the incoming class."

This letter example from MIT shows how a school counselor provided context about a student's difficult life outside of school and previous struggles in the classroom.

Jane is an outstanding young woman whose academic record may not fully reflect her ability. Her parents were divorced during her junior year, and, for several years before that, her home situation had been in turmoil with a great deal of fighting between her parents. Her father has an alcohol problem, and Jane certainly endured a great deal of emotional distress. The fact that she has been able to do as well as she has done given the circumstances says a lot about her. Now that the home situation has stabilized, her performance has improved. I believe her senior year grades are a much better reflection of her ability.

The anonymous critique provided on the MIT admissions website says some may wonder if it's appropriate for recommendation letters to include such personal details. It is, the critique explains.

"We appreciate anything that gives us insight and perspective into a student’s performance and the environment," the critique reads. "Comments about problems that a student has experienced will help us understand the context in which they have accomplished whatever they have achieved. The extent to which they have dealt with these problems is useful to know as well."

These types of letters can be particularly valuable in cases where a student is less eager to share the details on their own, Jones says.

Information about a student's difficulties can not only mitigate deficits in an application, but also increase scholarship opportunities, Jones says. He adds that if a recommendation letter is especially compelling, the admissions committee might offer a student a scholarship or a spot in the honors program.

Abilities and Passions

Admissions officers say there are some recommendation letters that convey a student's strong interest in and aptitude for a specific academic discipline. Telka says she was amazed by a recommendation letter for a prospective agriculture student that was written by the student's employer at an apple orchard. The student had worked to revive a nearly extinct heirloom apple variety by planting it in various places.

"Because I had such context of what they had already achieved, it allowed me to reach out to faculty on campus (and) reach out to a couple of endowed scholarship opportunities," Telka says.

Another example from MIT shows a student interested in journalism who took on leadership responsibilities for the school newspaper and yearbook.

As business manager for the paper and co-editor of the yearbook the past two years, Mary has done an outstanding job. She personally brought the town’s business community from the view that the school newspaper was a charitable organization to the realization that the paper is a direct pipeline through which advertisers can reach students. She also took the initiative to set up the advertising rate schedule for the paper that produced enough revenue to expand coverage from a four-page paper, so that it is an eight-page and often twelve-page paper. Her work as photographer for both publications has been equally outstanding.

"Lots of specifics here give us a very clear impression and help us to know why that impression is held," the critique reads. "We have evidence of her newspaper directives and overall character."

When a student says he or she is strongly committed to a specific field or a particular type of community service , it is a plus if that statement is corroborated by a third party in a recommendation letter, Telka says.

It's also helpful when recommendation letters highlight a student's unusual interests. "We like to see nuggets of authenticity and anything that makes the student stand out," she says. "Clubs, extracurricular activities or anything else that makes a student unique. For example, we had one student who founded the juggling club at their high school. That sticks with you."

Strong Character

A recommendation letter may also offer insight into a person's character. Capezza recalls a letter she received about a student in a military family who had moved across the country. Written by a high school counselor , the letter described how the student had adjusted to the various places he moved.

"Throughout it all, the student was able to show upward trajectory in the grades and the types of classes being taken, but it also spoke to the student's ability to adapt to new situations," Capezza says. "No matter how overwhelming and daunting it was, the student was up for a new challenge and really learned to become his own self-advocate, and it was just a story of transformation by way of circumstance."

The following example, provided by college admissions consulting company IvyWise, describes a high-performing student's character.

Ashley’s teachers say she is an organized student who is not afraid to ask questions when she is uncertain about a skill or concept. She also works well in group settings, always making sure all members are actively involved in the work, instead of simply taking over, as many of her similarly high achieving peers are wont to do. She is also extremely goal-oriented; once she sets her mind to completing a task or project, she pursues it in earnest until it is done, regardless of any obstacles that pop up along the way. Far from the ruthless competitor, however, her peers characterize her as a compassionate friend, someone that everyone feels comfortable opening up to.  

This section of the letter "backs up the things the committee will likely see in her other recommendations and essays and provides a qualitative understanding of who she is as a student and a member of a school community," says Carolyn Pippen, master college admissions counselor for IvyWise.

A Strong Introduction and Conclusion Help

Like any piece of writing, it's important for a letter of a recommendation to immediately grab the attention of the reader. Though students don't necessarily have control over how a letter is written, experts say having deep relationships and offering anecdotes can help recommenders craft a more compelling letter.

"Experienced readers glance at the opening and concluding sentences before deciding if the letter is worth reading," he says. "A good anecdote is far more effective than even the most carefully chosen list of adjectives."

Jones provided an example of a teacher's recommendation for a fictitious student that demonstrates this well.

Introduction

One of my professors used to remind us daily of a quote by Ralph Waldo Emerson, “Nothing great has ever been accomplished without enthusiasm.” ... Jack epitomizes this quotation because he displays enthusiasm and energy toward everything he commits. Whether it be his intense dedication to academics, his devotion to making sure his customers are happy, his role as a lead in our Future Business Leaders of America club, or his overall school spirit, Jack puts forth every effort to produce the best possible results. He seems to live a fearless life. I have witnessed this first-hand.

The letter goes on to explain how Jack started his own lawn care service as a 10th grader and was managing more than 20 properties by his senior year. It also explains that Jack spent time working alongside his mother at a medical treatment center to help restore a decades-old barn that would help a local farm rebuild its revenue stream.

The conclusion should summarize the letter and tie everything together, Jones says. This example, written from the perspective of a school counselor for the same fictitious student, demonstrates that well, he says.

Jack is well-rounded – academically sound, athletic, and a leader. He has an entrepreneur's outlook, spirit, and risk-taking calculus. Life is more than what's happening for him today or next weekend – he is a strategic, forward thinker who enjoys planning for the future. He wants the next part of his journey to be in an environment where he can stretch himself, try different things, and confidently spread his wings. I am happy to give my full recommendation for admission to Jack Wright!

"A brief summary of the student's accolades will leave the reader with a positive feeling," Jones says.

Searching for a college? Get our complete rankings of Best Colleges.

10 Steps to Choosing the Right College

Tags: college applications , college admissions , colleges , education , students

2024 Best Colleges

Search for your perfect fit with the U.S. News rankings of colleges and universities.

College Admissions: Get a Step Ahead!

Sign up to receive the latest updates from U.S. News & World Report and our trusted partners and sponsors. By clicking submit, you are agreeing to our Terms and Conditions & Privacy Policy .

Ask an Alum: Making the Most Out of College

You May Also Like

Protests boil over on college campuses.

Lauren Camera April 22, 2024

Supporting Low-Income College Applicants

Shavar Jeffries April 16, 2024

Supporting Black Women in Higher Ed

Zainab Okolo April 15, 2024

Law Schools With the Highest LSATs

Ilana Kowarski and Cole Claybourn April 11, 2024

Today NAIA, Tomorrow Title IX?

Lauren Camera April 9, 2024

Grad School Housing Options

Anayat Durrani April 9, 2024

How to Decide if an MBA Is Worth it

Sarah Wood March 27, 2024

What to Wear to a Graduation

LaMont Jones, Jr. March 27, 2024

FAFSA Delays Alarm Families, Colleges

Sarah Wood March 25, 2024

Help Your Teen With the College Decision

Anayat Durrani March 25, 2024

How to Write a Letter of Recommendation [With Tips & Template]

Every now and then, applying for a position will require that you also submit a letter of recommendation. 

Or, maybe, a coworker will ask you to write a recommendation letter for their new job application.

If you're not certain how to go about it, don't worry - nothing about recommendation letters needs to be complicated. Especially once you learn the nitty-gritty of the topic. 

This is exactly what this article is here to teach you!

What is a Recommendation Letter?

What should a letter of recommendation include.

• How to Write a Letter of Recommendation

3 Types of Recommendation Letters

• How to Ask For a Recommendation Letter
• Recommendation Letter Template

A letter of recommendation is a formal document confirming and recommending a person’s work, skills, or academic performance and potential. 

Typically, a recommendation letter is required for: 

• University admissions
• Fellowships or internship positions
• Job applications
• Volunteering opportunities

You should ideally write a recommendation for someone whose abilities and work ethic you are familiar with - for example, a colleague, student you taught, your employee, or someone you supervised at work.

Similarly, if you’re the one asking for a recommendation letter, you should ask someone who can attest to your professional or academic abilities. 

The types of recommendation letters are:

• Academic recommendation letters.
• Employment recommendation letters.
• Character recommendation letters.

Here’s what each type of recommendation letter is about:

#1. Academic Recommendation Letters

Academic recommendation letters are typically required to be submitted by students during the admission processes of graduate and undergraduate schools. 

Generally, each prospective student is requested to submit up to three references, which can be written by any education professional familiar with the candidate’s academic background. 

Academic reference letters include:

• Recommendation letter for undergraduate/graduate school
• Recommendation letter for a scholarship
• Recommendation letter for a fellowship program

#2. Employment recommendation letters 

This type makes up the most popular type of recommendation letter.

Sometimes, employers can ask you to submit up to 3 recommendation letters as part of your job application.

More often, though, a recruiter might ask you for recommendation letters if they already like your resume and want to learn more about you. 

Employment recommendation letters are written by former - or current - coworkers, employers, or supervisors.

If you can choose, pick someone with more years of experience than you. After all, the more senior they are, the more weight their recommendation carries.

Employment recommendations include: 

• Recommendation letter for a coworker
• Recommendation letter for a (former) employee

#3. Character recommendation letters

Character recommendation letters, also known as personal references, are used to describe an individual’s personality by someone who knows them well, including close friends, coworkers, or employers. 

Personal references serve many purposes, the primary ones being court cases dealing with criminal issues such as drunk driving offenses, or legal situations such as child adoption procedures. 

It is not uncommon, however, to have a potential landlord or even immigration officials ask for a personal reference. 

Personal references include: 

• Recommendation letter for a friend
• Recommendation letter for a tenant
• Recommendation letter for a patient

Recommendation letters follow a particular format and layout that make writing them significantly easier. 

In this section, we’ll cover how to do each the right way, starting with:

Letter of Recommendation Format

A letter of recommendation includes the following sections: 

• The salutation ; if you are addressing someone whose name you know or writing a personal recommendation letter, the salutation can be addressed to “Dear Mr./Mrs./Dr. Smith.” Otherwise, you may use the generic “to whom it may concern.”
• The introduction , which first and foremost includes your statement of recommendation (i.e. “ it is my pleasure to recommend… ”). It is common to also briefly state who you are and what your expertise is.
• The overview, or a description of the applicant’s top skills, attributes, and strengths.
• A personal story describing more of the applicant’s skills and qualifications.
• The closing statement , or the final call for action, is where you encourage the recruiter to contact you if additional information is needed.
• The signature , where you repeat your name and include your full contact information.

Letter of Recommendation Layout 

When it comes to the layout of the recommendation letter, all you need to do is follow some basic formatting rules. Here are the most important ones: 

#1. One page length. This rule applies to resumes too, but it’s even more essential for the recommendation letter. Recruiters go through hundreds of them, so chances are they appreciate concise, to-the-point letters that don’t waste their time. And besides, a good recommendation letter doesn’t have to be an essay to get the recruiter ‘hooked’ - especially if you follow the above format. 

#2. Single-spaced lining, with space between paragraphs . This also keeps your reference letter within the limit by shortening the text. 

#3. Traditional font. Don’t go for something too creative - pick a classic that works. We recommend Times New Roman, Calibri, Arial, Ubuntu, Roboto or Overpass.

#4. 1” margins on all sides . This creates enough white space around the margins and makes the letter easy to read. Additionally, the text should be aligned to the left - although this is a standard alignment for most documents.    

#5. 10-12pt font size . This is the font size range that makes the document easy to read. Adjusting the font size is another good way to keep your recommendation letter within the length limit.

Recommendation letters usually follow similar layout rules as resumes. Learn more about font size and style from our article on the best resume font, size, and format . 

Recommendation Letter Template 

Struggling to write a recommendation letter? 

Just follow our tried-and-tested template! 

To whom it may concern: 

[Recommend the referee for the position they are applying for.]

[Briefly introduce yourself and state your position/ job title , as well as your work experience .]

[Tell how you know the referee and describe their top skills, qualifications, and strengths.]

[Share a personal story with the referee where you highlight their strong points and key achievements .]

[Add a few more of the applicant’s skills and positive traits, preferably fitting the job description.]

[Show your availability to provide additional information for the referee if needed.]

Best Regards

[Your full signature and contact information]

How to Ask for a Recommendation Letter 

Need to ask someone for a recommendation letter? Here’s what you need to know.

The go-to person for your recommendation letter will depend on the type of reference you’ll need. 

For example, if you need an employment recommendation letter , your top choices should involve people who are familiar with your work ethic and professional abilities, but with whom you’ve also had a positive professional relationship. For example:

• Your team lead
• Department head
• CEO of the company
• Direct manager
• A coworker you’ve worked with together on a project

If you are a recent graduate with little work experience, you can ask a mentor or college professor to write you a professional reference. 

In case you need an academic recommendation letter , consider asking a professor with whom you’ve worked closely and can positively attest to your academic potential and achievements.

Your thesis advisor, for example, would make a good choice to ask for an academic reference. If you never wrote a Bachelor’s or Master’s thesis, any professor who knows you as more than just a face in a sea of students should do the trick. 

Finally, keep the following in mind when the time comes to ask for a recommendation letter: 

• Whoever you end up asking, talk to them about it in advance . Then, follow up with a formal email that should contain all reference-related information, such as the submission details and deadline. The email can also include a description of what you’re currently doing (professionally, academically, or independently), what qualifies you for the position, and some relevant skills, achievements, or noteworthy facts.
• If you’re asking for a professional recommendation letter, make sure to also include your resume and the job description in the follow-up email. This way, the person writing the letter will know more about you and your new position and will be able to write a more relevant recommendation by tailoring your skills to the job, or by mentioning some of your (relevant) achievements.
• Notify the contacts you’ll be asking - considering that in most cases recruiters ask for up to three recommendation letters - at least two weeks in advance. This will give them enough time to prepare and write a good recommendation letter. This is especially important for academic references because professors are usually writing several recommendation letters simultaneously.
• Consider attaching a recommendation letter template such as the one provided in this article to your email. The template will considerably ease or guide them through the process of writing the letter.
• Follow up by sending thank you notes to everyone who writes you a recommendation letter. Sending a letter of appreciation is a courtesy act that will let them know you are grateful for the time and effort they took to recommend you positively.

If you’re also looking to update your resume or create one, head over to our guide on how to write a resume in 2024 !

5 Tips on How to Write a Letter of Recommendation

There’s more to writing a recommendation letter than just following the layout instructions or sticking to the format.

We’re referring to content quality, which happens to be the trickiest part of the process. 

In this section, we’ll teach you how to write a recommendation letter that will impress the recruiter and help your referee!

Tip #1. Write an Attention-Grabbing Introduction  

First things first - the introduction.

This is where you need to grab the reader’s attention and get them interested in reading the recommendation letter. 

How to go about it? Before formally (and briefly) introducing yourself, aim to write an attention-grabbing recommendation statement, instead of a generic one the recruiter probably knows by heart already. 

Let’s explain this more practically: 

Dear Mr. Smith, 

I am pleased to recommend Sarah McKay for the Communications Assistant position.

Nothing wrong with this introduction at first glance, right? It’s a standard way of opening a recommendation letter after all. 

Well that’s exactly what’s wrong with it - it’s way too common. No, this probably won’t get your application disqualified, but it won’t impress the recruiter either.

Want yours to strike the right note? Try something like this instead:

Dear Mr. Smith,

I am sincerely glad to be the one recommending Sarah McKay for the Communications Assistant position.

This recommendation statement is not significantly different from the previous one, except for one thing: it gives the reference letter a head start by implying that recommending Sarah is an honor. And that’s more likely to get the recruiter’s attention - or, at least, curiosity. 

In case you’re struggling to come up with an attention-grabbing introduction, simply mention one of the following points, and you’re good to go: 

• A little-known fact about the candidate. 
• Your general consideration of the candidate’s qualities.
• A remarkable achievement or award the candidate might have won.  

Tip #2. Establish a Meaningful Relationship With the Candidate 

All recommendation letters explain what the relationship with the referee is before listing their skills and qualifications. 

To make the recommendation more meaningful, you should show the recruiter you are just the right person to attest to the candidate’s abilities. And that’s not something you can convey by simply stating how you know them. Take the following example:   

I have taught Jake Political Science for four years. 

Does this example tell the recruiter how you know the applicant? Sure, it does. 

But it does so in a boring way and without establishing a convincing relationship with them. For all the recruiter knows, Jake is just one out of a thousand students you’ve taught over the years.

It has been a pleasure for me to teach Jake for four years and guide him through his remarkable Bachelor’s thesis in Conflict Resolution.

Notice the difference? This example specifies the writer is Jake’s thesis advisor, which makes the recommendation all the more meaningful. 

Tip #3. Tailor Your Recommendation to the Application 

Want to put in the extra effort and make sure your referee truly stands out?

Tailor the recommendation letter to the job / university program they’re applying for.

Tailoring your letter to the candidate’s application is easiest when you’re recommending someone for employment (you can just check the job requirements), but it works for any type of recommendation (incl. academic). All you need to do is match the referee’s skills and strengths to whatever they’re applying for. 

Let’s assume, for example, that you’re recommending a co-worker for a marketing manager position.

Some of the job requirements are: 

• +5 years of professional experience in marketing
• Experience developing marketing campaigns 
• Excellent communication skills 
• Project-management and multi-tasking skills 

To tailor your recommendation to the job requirements, all you need to do is mention them as your referee’s best qualities. For example: 

Even after seven years working together, Ema’s skillful way of effectively communicating with clients and co-workers alike doesn’t cease to amaze me. It only comes second to her multi-tasking abilities, which I’ve witnessed throughout the many marketing campaigns we have developed and managed. 

As you can see, there’s not much to it. 

All you need to do is check the job requirements, pick several skills and qualifications, and make them part of your referee’s top skills, strengths, or personality traits.  

Tip #4. List the Candidate’s Achievements 

Mentioning some of the candidate’s achievements is another great way to help your referee really stand out.

After all, skills, strengths, and character traits are awesome, but they can also come across as meaningless if you can’t back them up with facts. 

What do we mean by this?

Let us explain:

Here’s how a typical personal story in a recommendation letter looks like:

I came to truly appreciate Eric’s work ethic, passion, and attention to detail the first time I assigned him to do a report on child trafficking. Eric was respectful of journalistic ethics but also willing to chase the story relentlessly, believing in its value and importance. 

Sure, this is a perfectly acceptable personal story. 

However, it doesn’t do much more than just list the referee’s skills, traits, and work experience through a subjective lens. 

What we’re saying is, it doesn’t really sell the candidate.

Now, let’s compare it to the following:

Eric’s ability to chase after difficult stories first became apparent when I assigned him a report about child trafficking. Despite the challenging topic, Eric not only pulled through but achieved more than expected by a) identifying a trafficking ring that put more than 50 minors into forced begging, b) interviewing 10 of the older minors and managing to bring that trafficking network down once the reportage went public and c) increasing the TV Channel’s ratings by 40% in 3 weeks. 

By mentioning those achievements, your account of the candidate’s experiences is a lot more “factual,” as well as impressive for the recruiter.

Not sure which achievements to include? Check out these 101+ achievements to list on your resum e !

Tip #5. Polish Up Your Recommendation Letter

Finally, here’s 5 more simple tips to get your recommendation letter ready:

• Maintain positive rhetoric . At no point throughout your reference letter should the recruiter sense a hint of doubt regarding the applicant’s skills and qualifications.
• Don’t overdo the positivity. Extremes are never good - which means being overly positive might also come across as a bit suspicious or weird (even if everything you're saying is true). 
• Follow the submission instructions . A bunch of employers, but also educational institutions, will provide instructions on how to submit the recommendation letter. We recommend you ask the candidate to double-check them and give you a heads up, because if you submit the recommendation letter wrong, the candidate might lose their chance.
• Use a business tone . Even when you’re being creative, your writing tone should maintain a business tone - polite, and as formal as possible.
• Mind your grammar and spelling . This is another tip that goes for all things application-related. You won’t compromise the referee’s chances with a typo, but your recommendation won’t matter much either if it’s filled with simple grammar/spelling mistakes. Run your letter through a grammar and spell-check app once you’re finished with it, just to be on the safe side of things.

Recommendation Letter FAQ

Still have some questions on how to write a letter of recommendation?

Find your answers below!

1. What is a professional letter of recommendation?

A professional letter of recommendation - also called an employment recommendation letter - refers to an official document that is typically required when you apply for a job and which describes the applicant’s professional skills, experiences, and qualifications. 

Professional letters of recommendation are typically written by current or previous employers or supervisors. A coworker can also write you a professional letter of recommendation, but it’s not as optimal as a coworker is not really an authority figure (and might just be a friend doing you a favor instead of being honest).

2. What should be written in a letter of recommendation?

Letters of recommendation generally follow the following format: 

• A formal salutation
• An introduction (which includes a recommendation statement and your professional title)
• An overview of some of the applicant’s skills, strengths, or qualifications, which you can tailor to the application
• A personal story where you can mention some of the applicant’s achievements
• A closing statement and call for action
• A signature , with your contact information

3. Who should I ask for a letter of recommendation?

If you’re asking for an academic letter of recommendation, you can ask:

• Current or former professors
• Academic mentors
• Thesis advisors

If you’re asking for a professional recommendation letter, though, you can ask:

• Current or former employers
• A supervisor or professional mentor
• Former professors
• Experienced coworkers

4. How do you start a recommendation paragraph?

To keep the recruiter reading your recommendation letter interested, you should start with an attention-grabbing introduction - specifically, an interesting recommendation statement. 

This statement is the opening sentence of the letter and it should optimally express your conviction to recommend the applicant in a non-generic way. 

If you’re struggling with coming up with something creative, just start with one of the following:

• A little-known or impressive fact about the candidate
• Your general consideration of the candidate’s qualities
• A remarkable achievement, or an award the candidate might have won

5. How do you end a letter of recommendation?

A letter of recommendation concludes with a call to action or a request towards the recruiter   showing your availability and willingness to provide additional information if needed. After mentioning that you remain available to discuss the candidate’s qualifications, you may finalize the letter with your signature - your name, title, and company.

Key Takeaways 

And that’s a wrap! We hope this article will make the process of writing a recommendation letter easier for you. 

Let’s go over some of the main points we covered: 

• A letter of recommendation is a formal letter confirming and recommending a person’s work, skills, or academic performance and potential.
• Recommendation letters follow a particular format and layout. The format typically consists of 1) the letterhead and full contact information, 2) a salutation, 3) an introduction, 4) an overview, 5) a personal story, 6) a closing sentence and 7) your signature.
• The three types of recommendation letters are employment, academic, and character recommendation letters.
• Who to ask for a recommendation letter depends on the type of reference you need. As a rule of thumb, pick someone who knows your skills and strengths well and whom you’ve had a positive experience (professional or academic) with.

Related Articles

• How to List References on a Resume [w/ Examples]
• How to Address a Cover Letter in 2023
• Motivation Letter Writing Guide + Examples for 2023

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

How to Write a Letter of Recommendation + Examples

A short, detailed letter of recommendation can help a friend or colleague clinch a coveted role. Here, you’ll discover how to write a recommendation letter, a free copy/paste template and examples.

Generate a resume

As seen in:

What is a letter of recommendation?

A recommendation letter is a formal document written on behalf of someone else attesting to their qualifications and skills for a potential job or internship. Usually, former employees, colleagues or students request letters of recommendation.

It’s like serving as a resume reference , except that you communicate in letter form and not over the telephone.

A letter of recommendation is similar in structure to a cover letter . It should fit onto one page and include your contact info , the recipient’s address , a greeting , three paragraphs and a sign-off .

If someone asks for a letter of recommendation, the person probably expects you to say positive things about them. If you feel uncomfortable recommending this person or lack the time to help, politely decline the request.

Letter of recommendation template

You can copy and paste this recommendation letter template and personalize it with information about the person you’re recommending.

Recommendation letter template:

[Your Name] [Optional: Company name] [Street Address] [City, State ZIP code] [Phone number] [Email address]

[Receiver’s Name] [Receiver’s Title] [Receiver’s Organization] [Receiver’s Street Address] [City, State ZIP Code]

Dear [Receiver’s Name] /[Hiring Manager/To Whom It May Concern],

With great enthusiasm, I am writing to recommend [Applicant Name] for [Role] at [Organization]. My name is [Your Name], and I serve as a [Your Role] at [Your Organization]. For [length of time], I had the pleasure of working with [Applicant’s First Name] while [explain how you worked together]. What stands out about [Applicant First Name] is [two or three top qualities about applicant].

During our time together, [Applicant First Name] showed [list one or two skills] that led to [specific achievement]. [Insert story explaining your shared goals and how you reached them.] Given [his/her/their] excellent work ethic and passion for [specific Organization focus], I feel confident [Applicant Name] would be an ideal fit for [Your Organization].

Thank you for your time in reading this. Feel free to contact me if you have any questions or want to discuss [Applicant Name]’s talents or abilities.

[Your Name] [Your Title]

Here’s an example of how you can personalize the template above into a convincing letter:

Feb. 26, 2024

Kathy Jackson Head Nurse STR Healthcare 1121 Chatts Street Simi Valley, CA 93062

Dear Kathy Johnson,

With great enthusiasm, I am writing to recommend Janice Robinson for the registered nurse position at STR Healthcare. My name is Loquita Mend, and I am the head nurse at Evergreen Hospital. For two and a half years, I had the pleasure of working with Janice as her direct supervisor. Janice stands out as one of the most dedicated, compassionate and detail-oriented nurses I’ve ever had on staff.

During our time together, Janice showed immense warmth and gentleness, becoming the resident favorite nurse in the oncology ward. Her true passion for health care shows in her adherence to protocol and safety standards. Janice was the compliance expert when the hospital had to implement emergency procedural updates to adapt to the COVID-19 pandemic. She went above and beyond to ensure that our staff and patients followed the same rules. Given her excellent work ethic and passion for patient care and healing, Janice would be an ideal fit for STR Healthcare.

Thank you for your time in reading this. Feel free to contact me if you have any questions or want to discuss Janice’s talents and abilities further.

Loquita Mend Head Nurse, Evergreen Hospital

Find this letter of recommendation sample helpful? Skip forward to our collection of 99 recommendation letter examples organized by job title.

How to write a recommendation letter

Before you start writing a letter of recommendation, you’ll need to understand the position, role or academic opportunity for which this letter hinges! The better you know the expectations for the role, the better you can explain why this candidate is a good fit.

Ask the person who has requested your letter to share the job post or application details so you can identify the topics and keywords your letter should pinpoint.

Then, brainstorm these questions:

• How did you interact or work with this person?
• What relevant skills and strengths do you remember most?
• What stands out to you most about the applicant?
• Did you oversee or work with them on large projects or goals?
• Can you recall specific examples of the person’s accomplishments, attitude or work ethic?
• How did you see them grow, adapt or succeed?
• Is there a story showing their devotion or hard work?

Then, just apply these recommendation letter writing tips to nail each section.

1. Your contact information: At the top of your letter, add your name, phone number, email address, street address and city-state location.

Contact information example:

Whitney Boston w.d.boston @————-.com 555 Sample Street New York, NY 11004

2. The address and greeting of the person making the decision: Make sure you have the person’s name, department or organization deciding who earns the slot on your letter.

Doing so confirms the purpose and intention of your letter and that the right person receives it.

Recommendation letter address and greeting example:

Jackie Kim Human Resources Manager Boheme and Partners 555 Example Blvd. New York, NY 10022

Dear Jackie Kim,

3. Introduction paragraph: Start by explaining on whose behalf you are writing and for what reason.

Here are some strong introduction phrase examples you can use to customize the first sentence:

• This letter is to convey my wholehearted endorsement of [Candidate’s name] for the [role name] with [Company name].
• With immense delight, I write on behalf of [Candidate’s name]’s application for [role title] with [Company name].
• It’s an honor and pleasure to recommend [Candidate’s name] for the position of [role name] with [Company name].

Then, outline your relationship with the applicant and why you feel they’re qualified or an excellent fit for the opportunity. This paragraph can be three to five sentences long.

Introduction paragraph example:

“I wholeheartedly recommend Anna Castilla for the summer internship position at your esteemed firm, Boheme and Partners. I have had the privilege of being Anna’s professor and academic adviser during her second year at Hastings Law School. She exhibits a razor-sharp intellect and exceptional analytical and research skills and would be a valuable asset to your internship program.”

4. Main body paragraph(s): This is the part of the letter where you want to convince the reader of the applicant’s skills in one to two short paragraphs.

You want to use flattering language that puts the candidate in a professional light.

To help you, here’s a cheat sheet with some of the most valuable traits employers seek in employees. You can use the ones that describe your applicant:

• Considerate
• Constructive
• Disciplined
• Enthusiastic
• Growth-oriented
• Hard-working
• High energy
• Impassioned
• Open minded
• Quick learning
• Resourceful
• Socially skilled
• Team player
• Trustworthy

Now, weave some of these traits into a story that paints a picture of the applicant’s fitness for the role. Give details that make a strong impression and mention the results the candidate achieved.

Main body paragraphs example:

“Her clear dedication to bankruptcy law and financial reform sets Anna apart. She actively participates in class discussions, engages peers in debate, and submits extremely polished legal case studies. Anna’s dedication to social justice and intense research and communication skills make her an incredible internship candidate.

Her passion for advocating tenant rights extends beyond the classroom, as evidenced by her community involvement in fundraisers and volunteer work at the Mission Women’s Center. We worked together as part of a coalition that raised enough money to keep six-family homes from being foreclosed. She is an incredible asset to any group she is a part of.”

5. Closing paragraph: You should end the letter by summarizing why you feel the applicant is a strong fit for the position.

Before wrapping your letter, you must make one last strong and persuasive statement about the candidate’s suitability for the role.

Here are examples of sentences reaffirming the applicant’s fit:

• You will undoubtedly find Michelle a tremendous asset to your organization.
• If you meet Gwynn, you will understand what a bright visionary she is and what she brings to your business.
• Without hesitation, Lewis would make helpful contributions as one of your interns.

Then, thank the reader for their time and offer to be contacted if any questions arise about the candidate. Many institutions may reach out to verify your identity and statements.

Final paragraph example:

“Anna is deserving and ready for any challenge your law firm hands her. Please contact me if you require additional information or want to discuss Anna’s qualifications further. Thank you for your time in reading this.”

6. Your signature: After the final paragraph, use a standard business letter closing like “Sincerely,” “Regards,” or “Respectfully,” and then your name. You can also include your professional title below your name to add authority.

Sign-off example:

Whitney Boston Professor of Law

Letter of recommendation formatting

While the message of your letter is the most crucial part, the page’s appearance also matters.

So, follow these standard guidelines for business letter formatting :

• Length: Keep your letter under one page. Going longer may cause your letter to get skipped over as it’s not considerate of your reader’s time.
• Font: Choose a font for your letter that is easy to read. Safe font options include Arial, Helvetica, Roboto, Rubik or Times New Roman. Keep the font size between 11-13.
• Margins: One inch is the standard width for margins. This ensures the text on your page looks balanced.
• Alignment: The main body of your letter should be left-aligned. Your letter’s header containing your contact information may be center-aligned if you’re trying to save space.

The best file format for a recommendation letter

In our modern age, most letters of recommendation are sent via email or submitted to an online platform.

The standard file format for a recommendation letter is to send it as a PDF. To be safe, you may also paste your letter as the body text of an email.

Ensure you’ve included the name of the applicant in your email subject. That way, it’s clear for the administrators to organize all the applicants’ documents.

The other option is to send your letter of recommendation as a hard copy (mailed) letter. This may be acceptable, but only pursue this option if requested. There is a chance the document may not be received in time or collated with the applicant’s other hiring materials.

Letter of recommendation examples

Here, you’ll find 99 recommendation letter samples for various jobs and industries:

• Account Manager Recommendation Letter
• Accountant Recommendation Letter
• Accounting Clerk Recommendation Letter
• Administrative Assistant Reference Letter
• Analyst Recommendation Letter
• Apprentice Electrician Recommendation Letter
• Assistant Professor Recommendation Letter
• Attorney Recommendation Letter
• Automotive Technician Recommendation Letter
• Bartender Recommendation Letter
• Beauty Artist Recommendation Letter
• Behavior Specialist Recommendation Letter
• Branch Manager Recommendation Letter
• Bus Driver Recommendation Letter
• Business Analyst Recommendation Letter
• Business Consultant Recommendation Letter
• Business Partner Recommendation Letter
• Caregiver Reference Letter
• Case Manager Recommendation Letter
• Cashier Recommendation Letter
• CEO Recommendation Letter
• Certified Nursing Assistant Letter of Rec
• Chef Recommendation Letter
• Chemist Recommendation Letter
• Child Care Provider Recommendation Letter
• Civil Engineer Recommendation Letter
• Cleaning Professional Recommendation Letter
• Communications Specialist Recommendation Letter
• Construction Laborer Recommendation Letter
• Consultant Recommendation Letter
• Customer Service Rep Recommendation Letter
• Data Entry Clerk Recommendation Letter
• Dean Recommendation Letter
• Delivery Driver Recommendation Letter
• Dental Assistant Recommendation Letter
• Director Recommendation Letter
• Doctor Recommendation Letter
• Drug & Alcohol Counselor Letter of Rec
• English Teacher Recommendation Letter
• Esthetician Recommendation Letter
• Executive Assistant Recommendation Letter
• Farmer Recommendation Letter
• Field Technician Recommendation Letter
• Film Crew Recommendation Letter
• Firefighter Recommendation Letter
• Fitness/Personal Trainer Recommendation Letter
• Financial Analyst Recommendation Letter
• Food Service Specialist Recommendation Letter
• General Labor Recommendation Letter
• General Maintenance Tech Recommendation Letter
• Graphic Designer Recommendation Letter
• Guest Service Rep Recommendation Letter
• Hair Stylist Recommendation Letter
• Housekeeper Recommendation Letter
• HR Coordinator Recommendation Letter
• Human Resources Manager Recommendation Letter
• ICU Registered Nurse Recommendation Letter
• Lawyer Recommendation Letter
• Lecturer Recommendation Letter
• Legal Assistant Recommendation Letter
• Loan Officer Recommendation Letter
• Manager Recommendation Letter
• Massage Therapist Recommendation Letter
• Math Teacher Recommendation Letter
• Media Planner Recommendation Letter
• Medical Equipment Tech Recommendation Letter
• Music Teacher Recommendation Letter
• Nanny Recommendation Letter
• Nurse Recommendation Letter
• Nurse Reference Letter
• Nursing Aide & Assistant Letter of Rec
• Occupational Therapist Recommendation Letter
• Office Assistant Recommendation Letter
• Online Marketer Recommendation Letter
• Perioperative Nurse Recommendation Letter
• Personal Assistant Recommendation Letter
• Pharmacy Technician Recommendation Letter
• Process Controls Engineer Recommendation Letter
• Product Manager Recommendation Letter
• Professor Resignation Letter
• Public Relations Recommendation Letter
• Quality Assurance Recommendation Letter
• Receptionist Recommendation Letter
• Real Estate Agent Recommendation Letter
• Residential House Cleaner Recommendation Letter
• Retail and Restaurant Associate Letter of Rec
• Sales Manager Recommendation Letter
• Security Officer Recommendation Letter
• Server Recommendation Letter
• Social Worker Recommendation Letter
• Software Engineer Recommendation Letter
• Speech-Language Pathologist Letter of Rec
• Staff Accountant Recommendation Letter
• Store Manager Recommendation Letter
• Supervisor Recommendation Letter
• Team Lead Recommendation Letter
• Teacher Assistant Recommendation Letter
• Training and Development Recommendation Letter

Avoid these letter of recommendation mistakes

Since you’re taking the time and effort to recommend someone, you want your letter to benefit the applicant! There are easy-to-make mistakes that could hurt the applicant’s chances for a role.

So, make sure your recommendation letter is as helpful as possible by avoiding these common mishaps:

Not saying “no”: If you can’t write a glowing review of someone’s work performance or character, it’s best not to write them a letter of recommendation. You may politely explain why or simply say you can’t do it.

Even if you believe in the applicant but are busy with other projects and responsibilities, say no . The applicant should find someone willing and able to provide a strong recommendation rather than a half-hearted effort.

Using excessive flattery: Too much praise can make it seem like you’re exaggerating or being insincere. While you want to be flattering, skip phrases like “they’re the best I’ve ever seen” or anything that sounds hard to believe.

Spelling and grammar errors: Sending out a letter of recommendation with spelling and grammatical errors suggests you didn’t put much effort into your letter or have questionable judgment.

In either case, it doesn’t reflect well on the applicant!

Key takeaways

When writing a letter of recommendation, it’s important to remember to:

• Agree to write a recommendation letter only if you feel confident about the person and can deliver on time.
• Limit your letter of recommendation to one page of three to four paragraphs.
• Ask the applicant for the job post or application details so you can target your letter’s message.
• If appropriate, include your contact information and list your job title and organization.
• Start the letter by explaining who you’re recommending and mentioning the position to which they’re applying.
• Mention your reasons for believing they’d be a good fit for the role.
• Tell a little story or anecdote that shows the applicant’s passion, value or work ethic.
• Proofread your document for errors.
• Submit your document as a .PDF, email or mailed letter.

Since a recommendation letter follows the same format, you can use a cover letter template to ensure your letter looks professional. A template is just a preformatted document that covers your design elements.

That way, you can cut straight to writing a recommendation letter!

Related content

How to Write a Cover Letter + Examples

Can You Get a Reference after Being Fired?

How to Write a Resume in 2024

About the Author

Eric Ciechanowski • Certified Professional Resume Writer (CPRW)

Eric Ciechanowski is a Certified Professional Resume Writer (CPRW), certified by the Professional Association of Resume Writers and Career Coaches (PARWCC). He graduated from Tulane University in New Orleans with a B.A. double major in Creative Writing and Philosophy. His career background includes fields as diverse as education, hospitality, journalism, copywriting, tech and trivia hosting.

Please rate this article

As seen in *

*The names and logos of the companies referred to in this page are all trademarks of their respective holders. Unless specifically stated otherwise, such references are not intended to imply any affiliation or association with LiveCareer.

• Search Search Please fill out this field.
• Career Planning
• Finding a Job

Letter of Recommendation Template (With Examples)

What to Write in a Letter of Recommendation

How to begin a letter of recommendation, body of the letter, how to end a letter of recommendation, recommendation letter template, more recommendation letter examples.

Ideally, when you're writing a  letter of recommendation,  it's about someone whom you feel merits praise, so all you have to do is write down your positive feedback on the candidate.

The process isn't always as easy as it sounds, though. It can be challenging to write a terrific recommendation letter. There are also standard items you should generally mention in your endorsement of the candidate. 

Following a template can help ensure your letter hits all the important points and is as effective and informative as possible. 

Get more details on what to include in your letter, formatting tips, and a step-by-step look at a recommendation template with plenty of examples for inspiration. 

As you prepare to  write your letter of recommendation , make sure you have  enough information to work with .

To make it easier, ask the individual you are assisting to provide you with their resume, a list of volunteer or extracurricular activities where they have held leadership roles, and descriptions for the jobs to which they are applying.

You should also ask them to alert you when they have used your  letter of recommendation  so you can be prepared to speak on their behalf should an employer call you for additional information. 

Your letter should follow a specific format to guide the reader through your relationship with the person you're recommending.

Your letter should begin with a heading that includes your contact information followed by the date and a greeting or introduction.

Your Contact Information Your Name Your Title Company or School Name Address City, State Zip Code

If you are writing a personal letter of reference, include a salutation (such as Dear Mr. Johnson, Dear Dr. Jameson, etc.).

If you are writing a general letter, use " To Whom It May Concern " or don't include a salutation. If you don't include a salutation, start your letter with the first paragraph.

The body is where you explain why you're a good reference, why the individual is qualified, and what their relevant skills are. 

First Paragraph

The first paragraph of a recommendation letter explains your connection to the person you are recommending, including how you know them and why you are qualified to recommend the person for employment or school.

I met Susan when she was a Freshman in my Introductory Economics course at WVU. Throughout her studies in my department, I had the opportunity to work with her on several research projects where she acted as my assistant.

Second Paragraph

The second paragraph of a recommendation letter contains information about the individual you are writing about, including why they are qualified for a position, what they can contribute, and why you are recommending them. If necessary, use more than one paragraph to provide details.

Bill graduated with honors in Philosophy and was always focused on how his future would progress. He knew he wanted to pursue a doctorate very early on and has worked independently, in groups, and as a research assistant. I believe Bill would be an asset to your department, as he brings a tremendous amount of energy and enthusiasm to his studies. He is a very bright and qualified individual, and a pleasure to work with.

Third Paragraph

When writing a letter recommending a candidate for a specific job opening, the recommendation letter should include information on how the person's skills match the position they are applying for. Ask for a copy of the job posting and a copy of the person's resume so you can target your letter accordingly.

I believe Christine would be an excellent addition to your international sales team. When I worked with her at XYZ, I was impressed by her ability to communicate the effectiveness of our products to clients and close a sale. During the two years I worked with her, she was personally responsible for adding several new clients in Asia and Africa.

The end of the letter is where you finalize your recommendation with specific wording that should highlight your enthusiasm for the person.

This section of the recommendation letter contains a brief summary of why you are recommending the person. Use phrases like "strongly recommend," "recommend without reservation," or "candidate has my highest recommendation" to reinforce your endorsement.

During my acquaintance with Joanne, she has been efficient, professional, organized, and a fantastic team leader. She has my highest recommendation for the position of office manager at DEF, Inc.

The concluding paragraph of your recommendation letter contains an offer to provide more information. Include a phone number within the paragraph, and provide the phone number again, along with your email address, in the return address section of your letter or under your signature.

Signature (hard copy letter)

Recommender Name Title Email Address Phone Number

Download a recommendation letter template  (compatible with Google Docs or Word), or read the example below. This letter template shows the format of a typical letter of reference for employment or educational purposes. The format is appropriate for an employment reference, as well as a reference for college or graduate studies.

Recommendation Letter Example (Text Version)

Elaine Chang Office Manager CBI Industries 123 Business Street Anytown, CA 12345 555-555-5555 elaine.chang@email.com

March 21, 2024

Jessica Smith Office Manager Acme Corp 680 Main Boulevard, Ste. 300 Ocean City, CA 93650

Dear Ms. Smith,

I’m writing to recommend Mary Thompson for the position of administrative assistant at Acme Corp. I’ve had the opportunity to work with Mary for the past few years at CBI Industries and have been consistently impressed with her diligence, efficiency, and ability to get things done.

Most recently, Mary has worked for me directly as a receptionist in our main office. In this role, she performed many administrative tasks in addition to greeting customers and other visitors and organizing team events. For example, she currently manages our executive team’s schedules, organizes their appointments, and coordinates travel and expense reporting. 

I believe Mary would be an excellent addition to your administrative staff. I’ve been consistently impressed with her organizational skills and grace under pressure. In our industry, as you know, every position is a customer service position. Mary constantly seeks to learn more about our products and programs so that she can help serve our clients and mitigate issues as they come up. She’s also a quick learner who picks up new technology with great speed.

I strongly recommend Mary for the position of administrative assistant at your company. She’s organized, detail-oriented, effective, and committed to getting the job done. She’d make an excellent addition to your team.

Please feel free to contact me at 555-555-5555 if you have any questions.

Elaine Chang

Need more samples? Review examples of different types of letters of recommendation, including letters for employment, academia , and character or personal  reference letters.

Key Takeaways

• Ask the person who requested the letter of information to share background information on themselves and any role at hand—this will make it simpler for you to know what to write. 
• Follow the standard format of a letter of recommendation so that it meets the expectations of whoever reads the letter. 
• Make sure the recommendation letter includes details on your connection to the person, why you recommend them, their relevant skills, and the best way to reach you for more insight. 

Choose Your Test

Sat / act prep online guides and tips, 9 sample excellent recommendation letters for your job.

Letters of Recommendation

Anyone who's applied for a job knows how important recommendation letters can be to getting hired. While you've probably asked for a reference letter in the past, you may be less familiar with writing one. If someone asks you for a reference, how can you produce a great letter that will help your employee, colleague, or friend get hired?

To help you through the writing process, we're providing nine samples of effective letters of recommendation (scroll down to skip to the samples!). By reading through these examples, you'll gain a clear understanding of how to structure your own letters.

Before getting to the free recommendation letter samples, let's briefly review the role that reference letters play in the hiring process. Why are they important, and what makes some stand out over others?

Why Are Recommendation Letters Important?

Many employers request recommendation letters to help them decide who to hire or internally promote. Throughout the hiring process, the applicant strives to present herself in the best light. Beyond the interview and resume, hiring managers look to recommendation letters to confirm the candidate's qualifications and to gain insight from an outside party.

The hiring manager wants to know what experiences the candidate will bring to the new role, how she'll contribute to the company or organization, and how she'll behave in the day-to-day. Recommendation letters can point to a candidate's future performance by talking about her past achievements.

Reference letters can also shed light on what it's like to manage, work with, or, in the case of a character reference, be friends with the person under consideration. They complement the candidate's story and suggest what she'll bring to the table in her next job.

If you get asked to write a letter for someone, it's safe to assume you want to do a good job. Helping someone get hired is not just a satisfying good deed, but it's also good professional karma! So how can you turn those good intentions into a stand-out employee letter of recommendation?

Each letter will, of course, be different, but good letters share certain key features. Read on to learn about three important characteristics of strong reference letters.

Your recommendation letter's not the time to be cagey about your identity! The hiring manager wants to know who you are and why you're qualified to recommend the applicant.

What Makes a Recommendation Letter Stand Out? 3 Key Features

Strong letters give positive descriptions of a candidate's skills in a concise and powerful way. Beyond using language that's clear and error-free, what elements should your recommendation letter include to be effective?

As you write your letter, make sure it does the following:

#1: Explains Why You're Qualified to Recommend the Candidate

In order to hold weight, a recommendation letter should come from a reputable source. If an employer wants a professional reference, then the writer of that letter probably worked with the candidate in a supervisory capacity. Some employers will also be interested in letters from a colleague or, occasionally, a friend, neighbor, or family member. Most letters, though, will be written by a supervisor, manager, or boss of some sort.

In the first paragraph, you should explain who you are and how you know the candidate. How long did you work with her and in what capacity? By explaining your relationship, you show that you're qualified to give an honest assessment.

If someone who feels like a relative stranger asks you to write a letter, you might consider declining or recommending someone else to write it. If you didn't get to know the candidate's work performance or only did so in a way completely unrelated to the new position, then you might not be able to provide a helpful letter of recommendation from employer to employee.

The best letters are written by people who can speak to the candidate's skills and accomplishments. Make sure to state clearly in the beginning of your letter who you are and why your opinion matters.

#2: Customized to the New Position

While you should speak to the candidate's accomplishments in her past role, you should also show why she'd make a good fit in the next one. Even if the candidate's making a career change, you can explain why she'll be able to do well in the new industry.

Here's where open communication with the applicant is important. She should share the job description so you have a clear understanding of the position's requirements. As the writer, you're not expected to do much research on the new job. The candidate should provide you with everything you need to know to customize your letter.

By drawing on this information, you can express confidence that the candidate will succeed in the new role. Then when the hiring manager reads your letter, she'll feel reassured that the candidate would make a good fit.

#3: Uses Specific Examples and Anecdotes

Finally, and perhaps most importantly, your letter should provide specific examples about the candidate. Don't just list adjectives like, "friendly, intelligent, and hard-working"; instead, present circumstances in which the candidate demonstrated those qualities. To borrow a favorite phrase of English teachers, "show, don't just tell."

Not only will examples point to the value the candidate brought to your organization or company, but they'll also paint a picture of how she works in day-to-day operations. Using two to three specific anecdotes in your letter will boost its level of persuasiveness. It will also sidestep a common rec letter trap: becoming a generic list of cliches.

Just as you should only write a recommendation letter if you feel qualified to assess the candidate, you should also only write it if you can provide a great one. While you don't want to go over the top and sound insincere, your letter should be a strongly positive endorsement.

Sample Recommendation Letters

As you read through the nine free job recommendation letters below, notice how they all share the three key features described above, even though they differ in terms of their source and target audience. Below are nine sample recommendation letters, each followed by an analysis of what it does well!

• Sample Recommendation Letter 1: Written by a Direct Manager for a Full-Time Employee
• Sample Recommendation Letter 2: Written by a Principal for a Teacher
• Sample Recommendation Letter 3: Written by a Direct Manager for a Part-Time Employee
• Sample Recommendation Letter 4: Written by a Manager for a Remote Worker
• Sample Recommendation Letter 5: Written by a Supervisor for an Internal Promotion
• Sample Recommendation Letter 6: Written by a Supervisor for a Student Intern
• Sample Recommendation Letter 7: Written by a Coworker
• Sample Recommendation Letter 8: Written by a Professor for a Former Student
• Sample Recommendation Letter 9: Written by a Friend as a Character Reference

After checking out the above samples of recommendation letters, read on for some final thoughts on how to write an excellent letter of recommendation for an employee, coworker, or friend.

Now that you've got all the building blocks, you can put them together into a powerful letter of recommendation!

Writing Strong Letters of Recommendation: Final Thoughts

While the above samples of recommendation letters will help guide you through the letter writing process, they can't look exactly like your final product. Writing a letter is a significant undertaking, as it requires you to customize your words to the candidate and make your letter unique. Even though the specifics will vary, strong letters of recommendation do have certain features in common. Each letter should...

Use an Official Format

The sample letters show the proper format for a recommendation letter. They have the employer's name, position, company, and company's address at the top. To give one example, here's the header for recommendation letter sample #1:

Ms. Greta Johanssen Sales Manager Streambase Corp. 66 Western Boulevard Santa Fe, New Mexico 87500

You should also use official letterhead that has your name and contact information across the top, in whatever way you've chosen to present it. Each letter is addressed to a specific person, a greeting that's more personal than, "Dear Hiring Manager." Typically, paragraphs are single-spaced with a double space in between each one.

Finally, every letter concludes with an invitation to contact the writer for any further information. Then the writer may include her position, company, phone number, and email below her name.

Start with a Strong Opener

The strongest letters start out with an immediate statement of support. They might say, "It's my honor," "It's my pleasure," or "I'm very pleased to provide this letter of recommendation for Joe." Stating the obvious with a sentence like, "I'm writing to recommend Joe," looks weak beside a more enthusiastic opener.

In the first paragraph, explain who you are and why you're qualified to recommend the candidate. Write a line or two of praise about her professional and personal strengths, perhaps with a summary of the main points you'll present in the rest of the letter.

Include Two to Three Specific Examples

As mentioned above, strong letters typically include two to three body paragraphs with specific anecdotes about the candidate. They don't just describe the applicant's great qualities and accomplishments; they give examples and prove to her prospective employer that she's made achievements in the past that predict future success.

You might talk about a project or responsibility of the applicant or the value she's brought to your company. Consider relevant qualities like flexibility, initiative, leadership, growth, collaboration, interpersonal skills, and/or ability to perform within a certain environment or culture.

To Sum Up...

Depending on your relationship with the candidate, you might focus more on her work performance or personal character in your recommendation letter. An employer will focus more heavily on professional skills while a coworker may add personal qualities.

A friend or neighbor providing a character reference would produce the most personal letter. It falls upon the candidate to choose her recommenders wisely and to share any relevant information about the prospective position to help them write the best letter they can.

As long as you incorporate the key features discussed above and take the time to make your letter positive and specific, you'll provide a strong recommendation letter that will help your employee, colleague, or friend get hired. And who knows—perhaps in a year or two, she'll be writing a recommendation letter for you!

What's Next?

Are you tasked with writing a recommendation letter for a student applying to college? If so, check out these samples of recommendation letters from teachers and counselors, along with additional writing tips and a thorough recommendation letter template!

• 4 Amazing Samples of Recommendation Letters from Teachers Should You Move to a State with No Income Taxes
• 3 Examples of Excellent Recommendation Letters from Counselors
• Complete Guide: Writing a Strong Letter of Recommendation
• Unsecured Credit Cards for Those with Bad Credit
• A Great College Recommendation Letter Template

Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

Student and Parent Forum

Our new student and parent forum, at ExpertHub.PrepScholar.com , allow you to interact with your peers and the PrepScholar staff. See how other students and parents are navigating high school, college, and the college admissions process. Ask questions; get answers.

Ask a Question Below

Have any questions about this article or other topics? Ask below and we'll reply!

Improve With Our Famous Guides

• For All Students

The 5 Strategies You Must Be Using to Improve 160+ SAT Points

How to Get a Perfect 1600, by a Perfect Scorer

Series: How to Get 800 on Each SAT Section:

Score 800 on SAT Math

Score 800 on SAT Reading

Score 800 on SAT Writing

Series: How to Get to 600 on Each SAT Section:

Score 600 on SAT Math

Score 600 on SAT Reading

Score 600 on SAT Writing

Free Complete Official SAT Practice Tests

What SAT Target Score Should You Be Aiming For?

15 Strategies to Improve Your SAT Essay

The 5 Strategies You Must Be Using to Improve 4+ ACT Points

How to Get a Perfect 36 ACT, by a Perfect Scorer

Series: How to Get 36 on Each ACT Section:

36 on ACT English

36 on ACT Math

36 on ACT Reading

36 on ACT Science

Series: How to Get to 24 on Each ACT Section:

24 on ACT English

24 on ACT Math

24 on ACT Reading

24 on ACT Science

What ACT target score should you be aiming for?

ACT Vocabulary You Must Know

ACT Writing: 15 Tips to Raise Your Essay Score

How to Get Into Harvard and the Ivy League

How to Get a Perfect 4.0 GPA

How to Write an Amazing College Essay

What Exactly Are Colleges Looking For?

Is the ACT easier than the SAT? A Comprehensive Guide

Should you retake your SAT or ACT?

When should you take the SAT or ACT?

Stay Informed

Get the latest articles and test prep tips!

Looking for Graduate School Test Prep?

Check out our top-rated graduate blogs here:

GRE Online Prep Blog

GMAT Online Prep Blog

TOEFL Online Prep Blog

Holly R. "I am absolutely overjoyed and cannot thank you enough for helping me!”

How to Write a Letter of Recommendation (Examples & Templates)

3 key takeaways

• A letter of recommendation is a formal part of many job applications.
• Effective letters of recommendation follow a structured format (steps below).
• Teal's AI Resume Builder helps you write a keyword-rich resume and cover letter to complement your recommendation letter.

Whether you’re applying to a job, graduate school, or a degree program, there will come a time when you need a letter of recommendation. At such a time, the recommender may ask for your help drafting the letter. 

Or you may be on the other side of the equation. You may need to write a letter of recommendation on someone’s behalf, such as a former employee, a coworker, or a friend.

No matter your situation, this guide helps you understand how to write a letter of recommendation for many different scenarios, plus detailed examples to use as references.

The purpose of a letter of recommendation

A letter of recommendation is a formal written document that discusses a candidate's professional performance, specifically their abilities, character, work ethic, or achievements. It is written by someone who can vouch for you, such as a professional contact. 

It's commonly requested when applying for jobs, educational programs, scholarships, or similar opportunities. It’s intended to help the recipient of the letter evaluate your qualifications.

They are more common in some situations than in others. College applications, on the other hand, typically require one to three letters of recommendation. Job applications typically require a list of references that the hiring manager may call or email, rather than request letters of recommendations.

They are particularly valuable for those who do not have robust resumes or credentials. That said, if you’re just entering the job market—why not consider compiling a recommendation letter straight away? Even if the job application doesn’t specifically ask for one, requesting recommendations can help strengthen your application. 

But here’s the thing: because they’re not as common as other job application documents, not everyone knows how to write an impressive letter of recommendation. In this article you’ll learn how to write an effective letter of recommendation, tailored to your target job. 

Who can write a letter of recommendation

A recommendation letter should be written by someone who can verify your qualifications. Ideally, it comes from a superior rather than a coworker or friend. While you may be tempted to ask a buddy, be aware that the hiring manager may ask you to specify your relationship with the recommender. 

In the workforce, you may want to ask a former manager or supervisor. In an academic setting, you may want to ask a former instructor, teacher, or mentor. In either case, the recommendation should come from someone who knows you in a professional setting and can attest to your work ethic.

For applicants

If you are deciding who to ask for a recommendation letter, consider these factors:

• Is the person relevant to the opportunity you're applying for? For example, if you’re applying to a software engineering internship, can you ask a previous employer who can speak to your performance or a mentor who has guided you through coding challenges?
• How well does the person know you? Someone who can mention real-world examples is better than someone who would provide vague or general feedback. 
• Do you have a positive relationship with this person? Sometimes a letter of recommendation is given in private to the person reviewing the application and you may not get a chance to review it before it's sent. That’s why it’s vital to only ask someone you are confident will provide a positive reference .

Letter of recommendation etiquette

No matter who you choose, always make it as easy as possible for your recommender to write the letter. Be sure to give them ample time to write the letter, such as two week’s notice. 

In addition, you can provide the materials they may need to write a tailored letter for you. For example, you could send them the job post or the organization’s website. Don’t be surprised if the person asks you to create a draft or provide bullet points for the letter. This will help save the recommender the time of researching what to say—then they can simply make edits and give the final send-off.

Want help matching your letter of recommendation to the job post? Teal’s AI-powered Resume Builder Matching Mode pulls key skills from job descriptions to help you easily tailor your letter to the job you’re applying for and an AI achievement generator to summarize your results. 

For the letter writer

If you have been asked to write a letter of recommendation, consider these factors: 

• Has the applicant directly worked with you or for you?
• Is your experience with the application relevant to the opportunity they are applying for? 
• Can you provide an honest and ethical assessment of the individual?
• Can you provide a letter within the stated deadline?

If you can’t provide a positive reference based on experience with the applicant, quickly let them know you can’t fulfill their request so they have time to find someone else. If you can, here's how to do it right:

How to write a letter of recommendation (with specific examples)

While they may vary in type, such as academic, professional, and personal, the structure is standard and straightforward—very similar to a business letter format.

Greeting: A formal salutation. Example: To Whom It May Concern

Introduction: Your name, expertise, and your relationship to the applicant.

Overview: A general summary of the applicant's strengths as you've experienced them.

Example: A story or example that elaborates on one to two traits the applicant possesses.

Close: A summary of why you recommend the applicant.

Signature: Your name, title, signature or e-signature, and contact details 

1. A greeting

Begin the letter with a formal salutation, addressing the recipient if possible. 

Example: Intro

• Dear [Recipient's Name]
• To Whom It May Concern
• Dear Hiring Committee

2. A brief introduction 

Introduce yourself and your relationship to the individual. The first paragraph states why you’re qualified to speak about the person.

Example: Job applicant applying to an associate attorney position

I am writing to offer my enthusiastic endorsement for Breanna Johnson for the position of Associate Attorney at Thompson & Sons Associates Law Firm. During her time as an associate attorney at our firm, I had the privilege of mentoring Breanna and witnessing her growth and dedication firsthand.

3. An overview

The next paragraph provides an overview of the applicant's strengths as you've experienced them. The context will differ depending on whether the letter of recommendation is written for a job, academic, or other opportunity. Take a look at the specific examples below. 

Based on the candidate's skills

If the applicant is applying to a job, you’ll most likely want to discuss their skills and achievements. 

Example: Job applicant applying to a marketing position

During his time at Bright Ideas Inc., Mark consistently demonstrated a rare blend of creativity, strategic thinking, and problem-solving skills that set him apart. His one-of-a-kind marketing campaigns drove considerable results for our clients and garnered praise from our team and stakeholders. 

Want help creating a list of achievements to highlight on your letter of recommendation? Teal’s AI-powered Resume Builder Matching Mode pulls key skills from job descriptions to quickly create metric-rich achievements tailored to the job application, so you stand out from the crowd.

Based on the applicant’s character

Wondering how to write a letter of recommendation for a friend or coworker? In the case that you can’t speak on their skills, you can tailor this section toward the applicant’s personality. This may be considered a character reference letter.

Example: College applicant, written by a friend from school

Throughout our academic journey, Rachel consistently prioritized her studies, earning valedictorian and a spot as the school treasurer. Beyond her academic pursuits, Rachel has always been deeply involved in community service. Whether it was volunteering at the local soup kitchen, participating in school plays, or leading student organizations, Rachel's commitment to making a positive difference in the world has been inspiring.

4. A personal story

This section is intended for the recommender to elaborate on one to two traits of the applicant. This can help hiring managers have a more colorful understanding of your expertise.

It’s important to tailor those traits to the skills needed to land the opportunity. The context will differ depending on whether a recommendation letter is written for a job, academic, or other opportunity. Take a look at the examples below. 

Based on the applicant’s skills

As the writer, you can share an example about a time when the applicant's skills helped the company achieve something or solve a problem.

Example: Job applicant, applying to a recruitment role

Last year, we faced a demanding task: filling a critical position for one of our top clients under tight deadlines. Emily approached this challenge with precision. She conducted extensive research using LinkedIn Recruiter and her networking resources to identify potential candidates. Despite initial hesitations from the hiring manager, Emily confidently advocated for a standout candidate, who was later hired.

Based on the applicant’s academic abilities

Wondering how to write a letter of recommendation for grad school or for college? Use this section to talk about their academic performance.

5. A closing statement 

Conclude with a one- to two-sentence summary on why the person you're recommending would be a good fit for the opportunity.

Example: closing statement

"I am certain she would be a valuable asset for your project."

6. A signature 

As with any letter, you must sign off. Optionally, include contact information for the hiring manager to follow up with you.

Example: Signature

Sincerely, [Your Name, Company, and Title]

Recommendation letter dos and don'ts

Letter of recommendation templates

Below, you’ll find some letter of recommendation examples. Use these letters of recommendation templates as samples to expand upon. Add specific examples, make it your own, and voila!

How to write a letter of recommendation for a student

You may want to write a letter of recommendation for college, grad school, or a student entering an organization. Here’s a letter of recommendation template for that.

Dear Admissions Committee, I am pleased to write this letter of recommendation for [Student's Name], who has applied for admission to your esteemed university. As a [Job Title] at [University Name], I have had the privilege of working closely with [Student's Name] and have been consistently impressed by [his/her/their] dedication, leadership skills, and academic achievements. During [his/her/their] time at [University Name], [Student's Name] pursued a degree in business while actively contributing to campus life through [his/her/their] involvement in [list of extracurricular activities]. Like many students, [Student's Name] faced the daunting task of navigating [his/her/their] academic and career paths. Yet, instead of focusing solely on [his/her/their] own journey, [he/she/they] selflessly volunteered [his/her/their] time to support [his/her/their] peers in doing the same as my career adviser assistant. With [his/her/their] empathetic nature and natural leadership abilities, [he/she/they] became a trusted mentor, helping students discover their strengths, set goals, and develop strategies to achieve them. Whether it was reviewing resumes, conducting mock interviews, or offering advice on internship opportunities, [Student's Name] approached every interaction with enthusiasm and genuine care. I have no doubt that [Student's Name] will continue to excel academically, athletically, and personally at [University Name], and I enthusiastically recommend [him/her/them] for admission to your institution. Please feel free to contact me at [Your Contact Information] if you require any further information or would like to discuss [Student's Name]'s qualifications in more detail. Thank you for considering [Student's Name]'s application. Sincerely, [Your Name] [Your Position] [University Name]

How to write a letter of recommendation for an employee

Dear [Recipient's Name], I am writing to wholeheartedly recommend [Employee's Name] for any future opportunities [he/she/they] may pursue. As [his/her/their] supervisor in the Marketing Department at [Company Name], I have had the privilege of witnessing [his/her/their] exceptional contributions and dedication to our team's success. During [his/her/their] tenure with us, [Employee's Name] played a pivotal role in driving significant improvements in our marketing initiatives. One notable achievement was [specific project or task], which led to an increase in [specific metric, e.g., website traffic, conversion rates, sales revenue] by [percentage or numerical value]. In addition to [his/her/their] remarkable performance in driving results, [Employee's Name] has also been a valued team player, always willing to collaborate and share insights with colleagues. [His/Her/Their] positive attitude, creativity, and willingness to go the extra mile have made [him/her/them] an integral part of our marketing team. I have every confidence that [Employee's Name] will continue to excel in [his/her/their] future endeavors and bring the same level of dedication and expertise to any organization [he/she/they] joins. [He/She/They] has my highest recommendation without reservation. Sincerely, [Your Name] [Your Position] [Company Name]

How to write a letter of recommendation for a teacher

Writing for someone you know a bit more personally? Perhaps it’s a teacher, a coworker, a mentor, or someone you volunteered with? Here’s a letter of recommendation template.

Dear [Recipient's Name], I am writing to wholeheartedly endorse [Teacher's Name] for the prestigious volunteer opportunity to teach abroad with [Organization Name]. As a former student of [his/her/theirs] at [School Name], I owe much of my success to [his/her/their] exceptional teaching and mentorship, which played a pivotal role in shaping my career path and ultimately led me to my current role at the United Nations. Throughout my time in [his/her/their] class, [Teacher's Name] demonstrated an unwavering commitment to excellence in teaching and a genuine passion for empowering [his/her/their] students. [He/She/They] not only imparted knowledge but also instilled in us a sense of curiosity, critical thinking, and a desire to make a positive impact on the world. [Teacher's Name] went above and beyond to nurture my potential and encouraged me to pursue my ambitions, including my desire to work at the United Nations. [His/Her/Their] guidance, support, and encouragement were instrumental in helping me navigate the challenges of pursuing a career in international affairs. I firmly believe that [Teacher's Name] possesses the qualities and expertise necessary to excel as a volunteer teacher abroad with [Organization Name]. [His/Her/Their] passion for education, coupled with [his/her/their] dedication to empowering students and creating positive change, make [him/her/them] an exceptional candidate for this opportunity. Sincerely, [Your Name] [Your Position or Relationship to Teacher]

Dear candidate, you got this 

A good letter of recommendation can make or break a person’s success during their search for the next golden opportunity. Whether you’re drafting one for yourself or writing one on someone’s behalf, following the six steps above will ensure you’ve got a well-structured letter for the application. More importantly, tailor this professional letter to the opportunity at hand, so the receiver of the letter can envision the applicant in the new role. 

To get support writing a tailored recommendation letter that helps you stand out from the crowd, try Teal's AI-powered Resume Builder. Using its AI achievement generator, you can write metric-rich achievements and its Matching Mode helps you target keywords from the job description. It’s exactly what you need to supercharge your resume and letter of recommendation.  Sign up for Teal for free.

Frequently Asked Questions

What makes a strong letter of recommendation.

A strong letter of recommendation is characterized by specific and detailed examples that illustrate the candidate's strengths and abilities. It should be written by someone who knows the applicant well and can provide genuine and enthusiastic praise. A compelling letter also highlights the context of the relationship between the recommender and the candidate, adding credibility to the endorsement. A strong letter of recommendation is well-organized and effectively communicates why the candidate is exceptional and deserving of the opportunity they are seeking.

What should you not include in a letter of recommendation?

When writing a letter of recommendation, it's important to avoid vague or generic statements that do not directly support the candidate's qualifications. Additionally, refrain from making comparisons to other applicants or individuals, as this can detract from the focus on the candidate's unique qualities. Avoid exaggerations that could undermine the credibility of the letter. Lastly, do not include any negative remarks or criticisms that could harm the candidate's prospects.

How do you make a letter of recommendation stand out?

To make a letter of recommendation stand out, focus on highlighting specific achievements and qualities that demonstrate the candidate's  abilities. Use concrete and detailed examples to illustrate the impact of their work or character. Personalize the letter by showcasing your unique perspective and deep understanding of the candidate's strengths. Incorporate specific details about the candidate's skills, accomplishments, and contributions that set them apart from others.

Kaleena Stroud

Related articles.

Reference Letter vs Recommendation Letter: What’s the Difference? [Examples]

How to Find Your Work History (For Free)

How to Pass Resume Screening [Tips]

We help you find the career dream..

• Request Info

KCU offers more than a complete medical education — we deliver a culture of mutual regard, support and collaboration. On two campuses, among several hundred like-minded peers, you will thrive as a whole person, committed to caring for the whole person.

How to Apply

Submit the aacomas application.

Simplify your application process with a centralized online service that offers you the convenience of completing a single online application for each osteopathic medical school you choose.

Submit KCU Supplemental Application

Upon review of your AACOMAS application, KCU invites qualified applicants to complete our secondary application online.

Submit Letters of Recommendation

Submit two letters of recommendation. If you submitted through AACOMAS, we will download letters to your KCU file.

• Physician Letter
• Pre-Med or Science Faculty or Committee Packet

Complete Your Interview

Interviews are conducted virtually or in-person and are by invitation only. Interviews start in August and typically end in March. You will be notified of a decision via email within four weeks of your interview.

Admissions Unpacked

Academic requirements.

Admission is competitive and based on factors such as academic achievement, clinical exposure, research experience, leadership skills and community involvement along with other requirements to indicate that an applicant is a good match.

Admission Requirements

Transfer Applicants

Medical students interested in transferring to KCU can apply if currently enrolled at an accredited osteopathic medical school. Applicants enrolled in an MD program are not eligible for transfer admission.

Information for Transfer Students

International Applicants

Our College of Osteopathic Medicine, College of Biosciences, and College of Dental Medicine accept a select number of international students each year. International students are held to the same application, admissions and matriculation requirements as all other students.

Information for International Students

Dual Degree Program Admissions

Learn more about our dual degree programs to earn a second degree while you work towards your DO

Learn More About Dual Degree Program Admissions

Financing Medical School

Cost of Attendance

Scholarships

Student Loans

Matriculation

In order to matriculate into the Doctor of Osteopathic Medicine Program, accepted students must submit a number of materials within deadline. Failure to do so may result in forfeiture of your seat in the College of Osteopathic Medicine.

COM Matriculation

Admissions Deadlines & Dates

The KCU College of Osteopathic Medicine admits on a rolling admissions process.

Applicants are encouraged to begin the application process a year prior to their anticipated matriculation.

I’m proud of Kansas City University’s absolute commitment to student success and look forward to welcoming the next generation to our long history of graduating exceptional, compassionate osteopathic physicians who make a difference in their communities.

Take the Next Step

KCU offers medical training opportunities for qualified applicants with a dream of becoming doctors.

877.425.0247 [email protected]

Workshop: How to request letters of recommendation

AccessComputing, January 22, 2024

Presenter: Kayla Brown (University of Washington - DO-IT)

This workshop will provide some tips and strategies on how to approach letters of recommendation. During your education and career, you'll encounter supportive mentors. Selecting the right person to ask for a recommendation can be challenging. It's crucial to pick someone who is aware of your strengths and understands how they contribute to your qualifications as an applicant.