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Effective Communication in the Workplace

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Communication is the nexus we have with other people, it’s what helps us build healthy and stable relationships and has a lot of impact in our lives. How can we improve it? We must take into account the rule of the seven C’s: clearness, concretion, coherence, commitment, consistency, completeness and courteousness. If you plan on giving a workshop on effective communication, this template is the perfect fit. The modern design appeals to both young and old generations and the resources included will help you speak about statistics and data in a botch clear and entertaining way. Download it now and start preparing your workshop!

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Effective Communication in the Workplace

Source: https://pixabay.com/vectors/social-media-connections-networking-3846597/ is in the Public Domain at Pixabay.com. Retrieved 07.05.2022.

Effective workplace communication helps maintain the quality of working relationships and positively affects employees' well-being. This article discusses the benefits of practicing effective communication in the workplace and provides strategies for workers and organizational leaders to improve communication effectiveness.

Workplace Communication Matters

Effective workplace communication benefits employees' job satisfaction, organizational productivity, and customer service (Adu-Oppong & Agyin-Birikorang, 2014). We summarized Bosworth's (2016) and Adu-Oppong and Agyin-Birikorang's (2014) works below related to the benefits of practicing effective communication in the workplace.

• Reduces work-related conflicts
• Enhances interpersonal relationships
• Increases workers' performance and supervisors' expectations
• Increases workforce productivity through constructive feedback
• Increases employee engagement and job satisfaction
• Builds organizational loyalty and trust
• Reduces employees' turnover rate
• Facilitates the proper utilization of resources
• Uncovers new employees' talents

Strategies to Improve Communication Effectiveness

Effective communication is a two-way process that requires both sender and receiver efforts. We summarized research works and guidelines for good communication in the workplace proposed by Cheney (2011), Keyton (2011), Tourish (2010), and Lunenburg (2010).

Sender's strategies for communication planning

• Clearly define the idea of your message before sharing it.
• Identify the purpose of the message (obtain information, initiate action, or change another person's attitude)
• Be aware of the physical and emotional environment in which you communicate your message. Consider the tone you want to use, the configuration of the space, and the context.
• Consult with others when you do not feel confident or comfortable communicating your message.
• Be mindful of the primary content of the message.
• Follow-up previous communications to verify the information.
• Communicate on time, avoid postponing hard conversations, and be consistent.
• Be aware that your actions support your messages and be coherent in your verbal and behavioral communication style.
• Be a good listener, even when you are the primary sender.

Receiver's strategies during a conversation

• Show interest and attitude to listen.
• Listen more than talk.
• Pay attention to the talker and the message, avoiding distractions.
• Be patient and allow the talker time to transmit the message.
• Be respectful and avoid interrupting a talker.
• Hold your temper. An angry person takes the wrong meaning from words
• Go easy on argument and criticism.
• Engage in the conversation by asking questions. This attitude helps develop key points and keep a fluid conversation.

Effective communication practices are essential for any successful team and organization. Organizational communication helps to disseminate important information to employees and builds relationships of trust and commitment.

Key points to improve communication in the workplace

• Set clear goals and expectations
• Ask clarifying questions
• Schedule regular one-on-one meetings
• Praise in public, criticize in private
• Assume positive intent
• Repeat important messages
• Raise your words, not your voice
• Hold town hall meetings and cross-functional check-ins.

Adu-Oppong, A. A., & Agyin-Birikorang, E. (2014). Communication in the Workplace: Guidelines for improving effectiveness.  Global journal of commerce & management perspective ,  3 (5), 208–213.

Bosworth, P. (2021, May 19). The power of good communication in the workplace . Leadership Choice. Retrieved May 18, 2022.

Cheney, G. (2011). Organizational communication in an age of globalization: Issues, reflections, practices . Waveland Press.

Keyton, J. (2011). Communication and organizational culture: A key to understanding work experience . Sage.

Tourish, D. (2010). Auditing organizational communication: A handbook of research, theory, and practice . Routledge

Lunenburg, F. C. (2010). Communication: The process, barriers, and improving effectiveness.  Schooling ,  1 (1), 1-10.

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12 tips for effective communication in the workplace

Effective communication transcends simple information exchanges. Understanding the emotions and motives behind the given information is essential. In addition to successfully conveying messages, it's important to actively listen and fully understand the conversation, making the speaker feel heard and understood.

Today, we’re in almost constant contact with our coworkers. You might not put a lot of thought into saying “hi” to your coworker, grabbing virtual coffee with a remote team member, or sending a gif of a cat wearing pajamas to your team—and that’s ok. Even though you’re communicating at work, there’s a difference between these types of messages and communication in the workplace.

Communication in the workplace refers to the communication you do at work about work. Knowing when and how to effectively communicate at work can help you reduce miscommunication, increase team happiness, bolster collaboration, and foster trust. Teams that know how to communicate effectively about work are better prepared for difficult situations. But building good communication habits takes time and effort—and that’s where we come in. Here are 12 ways to take your workplace communication skills to the next level.

What is effective communication?

Effective communication is the exchange of ideas, thoughts, opinions, knowledge, and information so that the message is received and comprehended clearly and purposefully. When we communicate effectively, all stakeholders are fulfilled.

Developing effective communication skills requires a delicate balance of active listening, verbal communication, nonverbal cues, body language, and emotional intelligence to ensure messages are clearly transmitted and understood.

It's about more than just talking; effective communication involves listening skills and a deep understanding of interpersonal dynamics. Individuals can use these communication skills to bridge gaps, make informed decisions, and strengthen relationships. 

What does “workplace communication” mean?

Communication in the workplace can happen face-to-face, in writing, over a video conferencing platform, on social media, or in a group meeting. It can also happen in real time or asynchronously , which happens when you’re communicating about work over email, with recorded video, or on a platform like a project management tool . Some examples of workplace communication include:

Team meetings

1:1 feedback sessions

Receiving information

Communicating about project status or progress

Collaboration on cross-functional tasks

Nonverbal communication

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Explore key traits that have made the most effective teams in the world successful: their strategies, techniques, and tips for working well together.

What makes communication effective?

Now that you know what type of communication can be included in workplace communication, how do you start getting better at it? There are a few key tenets of effective communication that you can use, no matter what type of communication it is. In particular, good communication:

Aims for clarity. Whether you’re sending a Slack message, drafting an email, or giving an off-the-cuff reply, aim to be clear and concise with your communication.

Seeks to solve conflicts, not create them. In the workplace, we're often involved in problem solving and collaborating on projects or tasks. Good communication in the workplace can involve bringing up blockers or providing feedback—but make sure the goal is to get to a better place than where you are now.

Goes both ways. Every instance of effective communication in the workplace represents an exchange of information—even when the information is communicated solely through nonverbal cues.

Benefits of effective communication in the workplace

Clear, effective workplace communication can:

Boost employee engagement and belonging

Improve interpersonal skills and emotional intelligence

Encourage team buy-in

Increase productivity

Build a healthy workplace and organizational culture

Reduce conflict

Increase retention

7 tips for more effective communication in the workplace

Effective communication in the workplace is all about where, how, and when you’re communicating. Try these seven tips to develop better communication skills.

1. Know where to communicate—and about what

Communication happens in many different forms—face-to-face, over email, via instant messages, and in work management platforms. To be most effective, make sure you’re following communication guidelines and messaging about the right things in the right places.

Sometimes, knowing where to communicate is half the battle. Your company may have different communication tools , which makes knowing which tool to use all the more important. Which tool is appropriate for your question or comment? Do you need to communicate in real time, or is it ok to send an asynchronous message? If you’re not sure, ask a team member or manager where you should be sending different types of messages. It is important for everyone to be on the same page. For example, at Asana, we use:

2. Build collaboration skills

Collaboration is the bedrock of effective teamwork. In order to build strong team collaboration skills , you need to practice open and honest communication. This doesn’t necessarily mean always agreeing on things—knowing how to disagree and work through those differences is a key part of collaboration, too.

Collaboration and communication skills are kind of a “chicken and egg” scenario. You can build good collaboration by communicating effectively, but knowing how to collaborate is a key component of strong communication. Essentially, this just means you’ll have to practice improving both collaboration and communication skills over time. As you improve team collaboration, you’ll get better at conveying information and opinions in a work environment—and as a result, that honest communication will make collaboration feel more effortless.

3. Talk face-to-face when you can

Perhaps the most tried-and-true way to avoid miscommunication is to talk face-to-face. If your team is virtual, speaking via video conferencing also works. Eye contact is particularly important if you know a conversation is going to be hard. Tone can be difficult to communicate through writing so ideally, you want your team member to be able to see your facial expressions and body language.

If your team is remote or distributed, communicating via a phone call instead of a video conference could work as well. Video conferencing fatigue is real, and it can make collaboration and communication particularly difficult for remote teams. Communicating over the phone reduces some of the visual strain, while still giving you the ability to hear your team member’s voice and tone.

4. Watch your body language and tone of voice

Communication isn’t just about what you say—it’s also about how you say it. Make sure you aren’t crossing your arms or coming off as curt. Oftentimes, your body language may have nothing to do with the current situation—maybe you’re tired or stressed about something in your personal life. But your team members, who might not have that context, could see your actions and assume you’re angry or upset about something. Particularly for hard conversations, try to relax your body language and facial expressions to avoid giving off any unintentional cues.

5. Prioritize two-way communication

Listening skills are just as important to communication in the workplace as talking. Part of being a collaborative team member is listening to other people’s ideas instead of just trying to put your own ideas out there.

There are two common types of listening : listening to reply and listening to understand. When you listen to reply, you’re focusing on what you’re going to say next, rather than what the other person is saying. With this type of listening, you risk missing key information or even repeating what the other person just said.

Instead, try active listening—that is, listen to what the other person has to say without thinking about how you’re going to reply. If you do think of something you want to say, jot it down so you can go back to listening to understand , instead of trying to remember the thing you want to say next.

6. Stick to facts, not stories

“Facts vs. stories” is a technique recommended by the co-founder of the Conscious Leadership Group, Diana Chapman. In this case, “facts” are things that have actually happened—things that everyone in the room would easily agree on. A “story,” on the other hand, is your interpretation of the situation.

For example, say your manager gives you live feedback during a small team meeting. That is a fact. You weren’t expecting the feedback, and you feel like your manager shared the feedback—instead of saving it for your 1:1—because they’re dissatisfied with your work. This is a “story” because you have no way of knowing if it is true or not.

Stories are inevitable—we all create stories from facts. But try to separate stories from facts, and avoid acting on stories until you’re able to validate them. For example, in this case, you might want to talk to your manager during your next 1:1 and ask why they shared feedback in a team meeting.

7. Make sure you’re speaking to the right person

Effective workplace communication is as much about who you’re talking to as it is about what you’re saying. Poor communication often occurs when you’re talking to the wrong people or trying to share information in the wrong setting.

To avoid this, make sure the right people are in the room or receiving the message. If you aren’t sure who that would be, go through an exercise to identify any important project stakeholders who might be missing.

5 tips to build effective communication skills in the workplace

If you’re a leader, you have the power to set and establish communication conventions on your team. Effective communication skills can build healthy company culture , foster trust among your employees, and break down silos between cross-functional teams. Here’s how:

1. Address any underlying changes

Before you start improving your team’s communication skills, ensure there are no underlying issues that keep everyone from communicating honestly. Does everyone feel comfortable talking openly? Is there anything that might make a team member feel like they can’t be their full selves?

One of the most valuable things you can do as a leader is to make sure your employees feel comfortable showing up to work as their whole selves (or as much of themselves as they want to bring). Whether that means voicing disagreements, talking about their passions outside of work, or being honest about what type of communication works best for them, make sure to understand each team member’s needs and ensure they’re being met in the team environment.

One theme that kept coming up in our employee engagement surveys was that we could improve information sharing and communication across the organization, so we looked for a way to do that.”

2. Frequently ask for feedback

If you don’t ask for feedback on your communication style, you may never get it. Even though communication in the workplace impacts every other interaction, team members might not immediately think of it as something to provide feedback on. By asking your employees for feedback on your communication style, you can continue to improve and develop clear communication strategies for your team.

3. Understand team communication styles

Another effective way to communicate with your team is to ask them how they want to communicate. Communication preferences shouldn’t be a secret—or a guessing game—and knowing off the bat if your team members prefer video conferences or phone calls, early morning meetings, or afternoon jam sessions can help you create an environment where they can thrive.

Important questions to ask include:

Are they an early bird or a night owl?

Do they like structured meetings or prefer free-flow brainstorming sessions?

Do they do their best thinking out loud, on the spot, or on paper?

What personality type do they identify with: introvert, extrovert, or ambivert?

Do they feel like they know their team members, or would they prefer more team bonding activities?

What types of meetings or tasks are most energizing for them?

4. Make time for team building or icebreakers

Getting to know your team is critical to developing good communication skills. It’s particularly important to make time to get to know your team outside of a workplace setting. Icebreaker questions can help bring an element of personality and fun to every meeting, so consider starting with a light chat before diving into your meeting agenda.

5. Set the tone

Remember: the way you communicate and collaborate will impact your entire team. It’s up to you to set the standard for open and clear communication in the workplace. Once you establish this standard, your team will follow suit.

Every few months, make a note to follow up with how everyone is feeling about team communication. Are there any habits that have cropped up in the last few months that you want to cull or encourage? Regularly thinking about how your team communicates—instead of “setting and forgetting” your team practices—can help you be more intentional about your communication methods.

As an organization grows, communication starts to bottleneck. At Hope for Haiti, we’ve seen those inefficiencies hurt us: when we can’t run like a well-oiled machine, we’re not serving as many people as we could be—and it’s our responsibility to improve upon that.”

More types of workplace communication

Most discussions about communication in the workplace assume the “workplace” is in person. But there are various forms of communication across different locations—from global offices to remote teams. Most effective communication best practices still apply to any type of team, but there are a few additional considerations and best practices you can use to help team members truly connect.

Distributed teams

Distributed teams work across multiple national or global offices. These teams might span different time zones and languages, and each office will have its own culture and habits. Don’t expect each distributed team to communicate in the same way—in fact, one of the advantages of distributed teams is the variety of thought you’re exposed to by working with teammates from all over the world.

If you work on a distributed team, it’s critical to over-communicate so that team members in different time zones and offices stay in the loop. Make sure to document everything in a central source of truth that team members can access when they’re online, and look for a tool that updates in real-time so no one has to slow down due to information lag.

Keep in mind that time zones might affect how people come to a conversation. Try to schedule meetings when everyone is available, or offer recordings and notes if team members can’t make it. It’s also critical to double check that the right people are in the loop, and that they aren’t just being left out because they’re in a different office than the majority of your team.

Online coworkers

If you’re working with a virtual team, it’s critical to establish where you’re going to communicate and how frequently. Knowing exactly what each communication tool should be used for can help team members feel connected—even while they’re remote.

While working remotely, we’ve had to re-learn how to communicate in many ways. Slack, Asana, and integrations between these tools has replaced or supplemented a lot of in-person ways we used to communicate.”

Remote team members can feel isolated and disconnected from one another, so consider doing an exercise with your entire team about preferred business communication habits. Some team members might love cold calls, while others might prefer scheduled meetings with concise agendas. Because team members have fewer chances to interact in person, it’s critical to establish these forms of communication as a team so you can keep the communication channels open.

Finally, make sure to bring team members in for regular team bonding events. Whether you’re doing icebreaker activities at the beginning of every meeting or scheduling some time to just chat at the end of each week, dedicated team time can help team members connect, no matter where they’re dialing in from.

The cherry on top of effective workplace communication

The last component of great communication is having a central source of truth for all of your communication and work information. Using a centralized system like a work management tool can help you coordinate work across all levels of your team. Learn more about how work management makes project coordination and communication easier in our introduction to work management article .

FAQ: Effective communication in the workplace

What are the best ways of communicating with your work colleagues.

The best ways of communicating with your work colleagues involve concise, respectful, and timely exchanges. This can be achieved through various channels, such as emails, instant messaging, face-to-face meetings, and video calls. Selecting the right medium based on the context of your communication (e.g., using emails for formal requests or Slack for quick queries) and ensuring you're concise and to the point can enhance the effectiveness of your communication.

Why is effective communication important?

Effective communication ensures that information is accurately conveyed and understood, resulting in improved efficiency, fewer misunderstandings, and better working relationships. It promotes teamwork, decision-making, and problem solving, which makes effective communication a cornerstone of successful operations and a positive work environment.

What constitutes effective communication?

Effective communication is characterized by clarity, conciseness, coherence, and considerateness, also known as the 5 Cs of communication. It means the message is delivered in a clear and understandable manner, is direct and to the point, logically organized, and sensitive to the receiver's needs and perspectives. It also involves active listening, openness to feedback, and the ability to adjust or paraphrase the message according to the audience and context.

How can you become an effective communicator?

To become an effective communicator, focus on clarity and brevity in your messages, actively listen to others, and provide constructive feedback. Pay attention to both verbal and nonverbal cues, such as body language and tone, to ensure your message is received as intended. Practice empathy by considering the receiver's perspective, and be open to feedback to continuously improve your public speaking skills.

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10 Good Communication Skills In The Workplace (Guide 2024)

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Introduction

Effective communication skills are essential in the modern workplace, regardless of your job level or industry. The ability to communicate information clearly, concisely and with impact can make the difference between success and failure.

In this comprehensive guide, we’ll explore 10 key communication skills that can help you excel in your career. We’ll also discuss why communication skills are so important, the different types of communication, and how to highlight your communication abilities on your CV and in job interviews.

Why Communication Skills Are Important in the Workplace

Communication is one of the most sought-after skills by employers today. Strong communication abilities allow you to:

• Convey information, instructions and ideas effectively
• Build positive relationships with colleagues, managers and clients
• Collaborate productively on projects and solve problems efficiently
• Negotiate, persuade and influence others
• Provide excellent customer service
• Advance your career through effective self-promotion

When communication breaks down in the workplace, it can lead to misunderstandings, reduced productivity, low morale and even conflict. That’s why honing your communication skills is so crucial, no matter what your role or industry.

The 4 Types of Communication Skills

Effective communication is multi-faceted, involving a range of verbal, nonverbal, written and visual skills. The four main types of communication skills are:

Mastering each of these four communication skill types is essential for thriving in the modern workplace.

10 Good Communication Skills Examples for 2024

Here are 10 key communication skills that can help you excel in your career:

Developing these 10 communication skills takes time and practice, but the payoff can be significant for your career success. Regularly assess your communication strengths and weaknesses, and seek out opportunities to improve.

Which Jobs Require Strong Communication Skills?

Communication skills are crucial in virtually every job and industry. Some roles where excellent communication abilities are particularly important include:

• Customer service and sales positions
• Management and leadership roles
• Consultancy and advisory roles
• Public relations and marketing roles
• Teaching, training and coaching roles
• Creative roles like writing, journalism and public speaking

Even for highly technical or specialized jobs, the ability to communicate complex information in a clear and engaging way is invaluable. Strong communication skills can help you excel in your current role and open doors to new career opportunities.

Emphasizing Communication Skills on Your CV and in Interviews

When applying for jobs, it’s important to highlight your communication skills throughout your CV and in job interviews. Here are some tips:

On Your CV:

• Include communication-focused achievements and responsibilities in your work history
• Showcase written communication skills through well-structured, error-free writing
• List relevant communication-related skills and training (e.g. public speaking, negotiation, active listening)
• Provide examples of how you’ve used communication skills to benefit your employer

In Interviews:

• Prepare examples of times you’ve demonstrated strong communication abilities
• Use confident, clear and friendly body language and tone of voice
• Listen carefully to questions and respond concisely and directly
• Ask thoughtful questions that show your engagement and communication skills
• Emphasize your ability to communicate effectively with diverse stakeholders

By emphasizing your communication prowess, you can demonstrate to employers that you have the essential skills to succeed in the role and contribute to the organization.

Effective communication skills are vital for career success in the modern workplace. By mastering the 10 communication skills outlined in this guide – including emotional intelligence, clarity, friendliness, confidence, empathy and more – you can set yourself up for professional advancement.

Remember that communication is a multi-faceted skill that can always be improved through regular practice and self-reflection. Consider taking a career test or psychometric test to better understand your communication strengths and development areas.

With commitment and the right strategies, you can become an exceptional communicator and unlock new opportunities for growth and success in your career.

Communication in the Workplace

Aug 25, 2014

600 likes | 1.64k Views

Communication in the Workplace. Susan Hays, MA/HRM Mariposa Consulting NCMA Winter Education Conference February 23, 2007. Miscommunication is the Norm.

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Presentation Transcript

Communication in the Workplace Susan Hays, MA/HRM Mariposa Consulting NCMA Winter Education Conference February 23, 2007

Miscommunication is the Norm

“Nowhere in the workplace do our differences show up more dramatically than in the area of communication. Although the words are the same, the meaning can be completely different. Misinterpretation is so common and consistent that eventually we develop limiting perspectives with each other.” - Dr. John GrayMars and Venus in the Workplace

History of the Workplace • Late 1880’s - By Men, for Men • 1920’s - Women Enter Workforce • 1930’s- 1940’s - Wartime • 1950’s - Women Stay in the Workforce • 1960’s - Women Begin Rise to Management • 1970’s-1980’s - Equal Representation • 1990’s - Women CEO’s • 2000’s - Who Knows?

Task-Oriented Solution-Based Direct Pattern Linear Sequence Logical Progression 1 Reason to Talk Don’t Share Personal Info Not Comfortable w/ Emotions Don’t Take Things Personally Lunch= Food Men in the Workplace

Lengthy Problem Discussion Not Moving from Analyzing to Solving Not Having a Written Plan of Action Not Respecting His “Cave” Revisiting Past and Recurring Mistakes Emotional Displays Male Stressors

Bottom Line It Don’t Ask Too Many Questions Use Direct Communication Stick to the Facts Use “Would You” Rather Than “CouldYou” Praise Publicly Correct Privately Creating Rapport with Men in the Workplace

Relationship-Oriented Task-Oriented Circular Pattern Create Consensus Sense of Community Tend to Take Things Personally Lunch=Talking Women in the Workplace

Forced to Get to the Point Without First Building Consensus Being Interrupted Having Thoughts Finished Shared Feelings Interpreted as Complaining Lack of Community Unequal Pay Female Stressors

Listen Intently Don’t Interrupt Don’t Finish Her Sentence Realize that Small Talk Builds Trust Don’t Interpret Sharing as Complaining Compliment Publicly, Correct Privately Creating Rapport with Women in the Workplace

The Pace Palette Score Card and Group Exercise

The Four Communication Styles • GREEN – Logical, Analytical • YELLOW – Structured, Processes • BLUE – Ideas, People, Feelings • RED – Risk-Takers, Entrepreneurial

Insatiable Curiosity Loves to Analyze, Investigate Nonconforming, Independent Classic Finisher Stringer Cool, Aloof Must Respect You Understands Rank Both Visual & Auditory Learners GREEN TRAITS

Bottom Line It Quickly! Offer Logical Solutions Stick to Facts, Don’t Generalize Be Ready to Prove Your Point Be Creative, Never Outlandish Hold Your Ground Show How Your Ideas Mesh With Theirs How to Talk toGREENS

Structured Detail-Oriented Classic Finisher Stringer Tactile Learner Responsibility Strong Urge to Conserve Respect Must be Earned Loyal, Punctual YELLOW TRAITS

BE ON TIME! Be Structured, Organized Clear, Direct Well-Planned Courteous Your Idea Must Be Sound, Have Merit Establish Rules & Guidelines Avoid Abstracts & Generalities How to Talk toYELLOWS

Not Detail-Oriented Flexible, Adaptable Good With Words Great Listeners Classic Starter Global Thinker Recognition & Acceptance Great Motivators Highly Cooperative Visual/Tactile Learners BLUE TRAITS

Good Eye Contact Keep Ideas People-Related Show How Your Ideas Can Make a Difference “Let’s Win” Climate Keep Open Posture Encourage Exchange of Ideas How to Talk to BLUES

Action-Oriented Risk-Takers Easily Bored Classic Starter Global Thinker Crave Attention Highly Competitive Don’t Over-Talk Visual/Tactile Learners RED TRAITS

Bottom Line It Go Directly to Summation Talk Quickly Discuss Immediate Benefits Keep Ideas Fun, Creative, & Experiential Use Humor Don’t Repeat Yourself How to Talk toREDS

Multi-GenerationalWorkforce • Traditionals – Born before 1946 • Baby Boomers- Born 1946-1965 • Generation X – Born 1965-1980 • Generation Y- Born 1980 - Present

Oldest Group Mickey Mouse, “Wheaties”, Babe Ruth, Lone Ranger WWII Most Patriotic Most Loyal Respect Authority Duty before Pleasure Willing to Wait Best Collective Work Ethic Foolish to Let Them Slip Away Traditionals Born Before 1946

Largest Group Captain Kangaroo, Fallout Shelters, Peace Sign, “Laugh In”, TV Dinners, Vietnam Live to Work Highest Paid Jobs Short on Funds Willing to Go Into Debt Optimistic Preserve Youth, Nostalgic Baby Boomers 1946-1965

Late 20-30 Something's Raised on TV, Sesame Street, VCR’s, MTV, Microwaves, PC’s Work to Live Finished College in Recession Skeptical, Cynical Suffered During Downsizing Least Loyalty Will Remain Only if Opportunities Exist Desire Versatility Generation X 1965-1980

Youngest Group Barney, Cell Phones, Pagers, Internet, X Games Question Everything Rely on Technology Live in the Moment Money=Immediate Consumption Want to be Seen, Heard Want Clear Expectations Demonstrate Respect Only after Being Shown Respect Most Diverse See Little Value in History Generation Y or “Why?” 1980- Present

Generational Themes Center for Generational Studies

References • Men and Women in the Workplace, Male and Female Stressors, How to Create Rapport in the Workplace: Gray, Dr. John, “ Mars and Venus in the Workplace,” (New York: Harper Collins, 2002) • The Pace Palette: The Pace Organization (San Diego, 1997) • Multi-Generational Statistics: Wendover, Dr. Robert (Center for Generational Studies, Aurora, CO) • “Baby Boomers Turning 50 Must Have Hard Facts,” Business Review: (Albany) October 11, 1996 by Maria S Yamin • “Baby Boomer Facts You May Not Know” –www.seniorjournal.com/NEWS/Boomers/5-12-12BoomerFacts.htm

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• Preferences

Communication in the Workplace - PowerPoint PPT Presentation

Communication in the Workplace

Communication in the workplace ma. lourdes v. rodriguez, mba ... but in the workplace, effective communication is essential to our progress and well being. – powerpoint ppt presentation.

• Ma. Lourdes V. Rodriguez, MBA
• To be able to define Communication.
• To be able to identify the two types of Communication (verbal and non-verbal).
• To be able to give suggestions and tips on how to communicate in the workplace.
• GROUP YOURSELVES
• GIVE A NAME FOR YOUR GROUP NAME SHOULD RELATE TO COMMUNICATION.
• Example Bloggers
• WRITE DOWN THE DIFFERENT WORKPLACES THAT YOU CAN THINK OF IN YOUR SCHOOL/COLLEGE/UNIVERSITY.
• Dictionary definition - A place, such as an office or factory, where people are employed.
• Administration office
• Accounting office
• Human Resources Office
• Maintenance office
• Engineering office
• General Services
• Security Guard office
• Student Services
• Discipline office
• Campus Ministry office
• The exchange of thoughts, messages, or information, as by speech, signals, writing, or behavior.
• The art and technique of using words effectively to impart information or ideas.
• Acceptable communication differs from company to company, but many aspects are universal.
• Listen - When you listen to others attentively it makes them feel good. It also makes for a deeper and more positive connection with others.
• In turn, you form an understanding and they will listen to you when its your turn to speak.
• Poor listening happens often and resultsin misunderstandings andmiscommunications.
• HOW GOOD A LISTENER ARE YOU?
•      A well-liked college teacher had just completed making up the final examinations and had turned off the lights in the office.  Just then a tall, dark, broad figure appeared and demanded the examination.  The professor opened the drawer.  
• Everything in the drawer was picked up and the individual ran down the corridor.  The Dean was notified immediately.
• 1.  The thief was tall, dark, and broad.               
• 2.  The professor turned off the lights.          
• 3.  A tall figure demanded the examination.         
• 4.  The examination was picked up by someone          
• 5.  The examination was picked up by the professor.     
• 6.   A tall, dark figure appeared after the professor
• turned off the lights in the office.                          
• 7.  The man who opened the drawer was the professor.    
• 8.  The professor ran down the corridor.             
• 9.  The drawer was never actually opened.         
• 10. In this report three persons are referred to.     
• 8PTS 10 PTS - ACTIVE LISTENER
• 5 PTS- 7 PTS AVERAGE
• BELOW 5 PTS NEEDS TO BE MORE ATTENTIVE.
• 1 POINT PER CORRECT ANSWER
• Have Intention - Ask yourself what your intention is before starting a project, going to a meeting, or speaking to someone.
• You can also ask others what their intentionsare in similar situations. Knowing your intention will help you be more conscious of what youre doing or saying.
• which means youll be able to be moreeffective and skillful.
• Speak Clearly - Take a deepbreath and remain positive whentalking to people.
• Try to cut outthe ums, uh-hmms and ahhsthese make it difficult for peopleto understand what youre tryingto communicate.
• Try to keep yourvoice steady and dont talk tooquickly or too quietly.
• Be confident in what youre sayingand others will feel yourconfidence too.
• Be Genuine - Being genuine can includespeaking honestly, expressing excitementor sadness when you feel like it, and beingfriendly.
• There is nothing wrong withsaying, no, I dont really agree with that,or you know, I think youve changed mymind! However, dont be rude. I wasjust being honest is not a good excusefor being harsh.
• Being genuine builds yourconfidence.
• Be open to whatothers are saying or offering.
• Often, people restrict the flow ofideas or communication becausetheyre making too manyassumptions or are being too quickto judge and criticize.
• LOOK AT THE LIST OF WORKPLACES IN YOUR SCHOOL. RATE THEM FROM THE LEAST TO THE MOST NUMBER OF TIMES IN A DAY THAT YOU COMMUNICATE WITH THAT DEPARTMENT.
• EX VPA- 2X, ACCTG- 5X, HR- 4 X, ETC.
• Let's focus first on downward communication in the workplace, and a couple of its important characteristics. Consider these common, downward forms of workplace communication
• A manager explains a task to an employee
• A customer gives an order to a supplier
• Shareholders instruct management.
• These forms have more than direction in common. Each one also provides enabling information in the workplace. When a manager instructs an employee, she enables the employee to do his job, and makes it possible for him to earn a living by doing something that has value for the employer.
• Another example senior management finds out from shareholders, or the board of directors, how owners want to apply the money they've invested.
• And, as information moves downward in the workplace, it grows increasingly detailed.
• All organizations of more than one person must use workplace communication in one way or another.
• One person must give another instructions before any activity can occur.
• At each stage in the downward flow of communication, people in the organization receive information to help them do their jobs. And, at each stage the information become less abstract, more specific, and more detailed.
• ILLUSTRATE AN EXAMPLE OF A DOWNWARD COMMUNICATION THAT YOU HAVE EXPERIENCED.
• SHOW THAT IT BECOMES MORE DETAILED AS IT GOES DOWN THE CHAIN OF COMMAND.
• A second major flow of communication is upward, from employee to supervisor, supervisor to department head, department head to vice president, and so on.
• Now, turning to upward communication, we know that the staff at the registrar or accounting department will report back to the section head on their number of enrolees.
• The college account, in turn, will report, in less detail, to the VPAA about enrollment figures.
• Finally, VPAA will report to the President on how well the College is doing for SY 2008-2009.
• ILLUSTRATE AN EXAMPLE OF UPWARD COMMUNICATION THAT YOU HAVE EXPERIENCED.
• SHOW THAT IT BECOMES LESS DETAILED AS IT GOES UP THE CHAIN OF COMMAND.
• Now, think of the information that flows back and forth between you and your peers, whether you're a front-line worker, a manager, or a member of the board of directors. This is lateral communication.
• First, no superior/subordinate relationship exists here it's strictly a case of two people with roughly equal amounts of power and prestige. That makes this form of communication voluntary and discretionary.
• Yes, the boss may tell us to communicate with each other, but unless we both want to do it, we're not going to exchange much information of value.
• That takes us to the second aspect, the idea of reciprocating.
• The quality and quantity of information we provide to our peers generally reflects what we get back from them. I may provide good information to you when we start working together, but I won't continue to provide it unless you reciprocate in kind.
• Team communication is a special form of lateral communication, and an essential one.
• For teamwork in the workplace, members must not only communicate with each other, but will often need to communicate with peers outside their immediate group.
• Leaders will need to keep these communication flows in mind, as well as the upward and downward flows that connect them directly to their co-employees.
• Communication for team building and just plain teamwork and is many-faceted and requires consistent attention.
• Its Tuesday morning, and John down the hall just emptied out his desk and left the building. Apparently for good.
• Everyone wants an answer to the same question "Why?" If there's no official answer, and sometimes even if there is one, the people around him begin speculating about possible reasons.
• This is a communication channel that no one owns and no one controls. And while we might complain about gossips and busybodies, we all use it sooner or later.
• Despite its many faults, though, the grapevine does have a place, a function, in all organizations. It fills in gaps left behind by conventional and official communication.
• As I've said, downward communication delivers enabling information from superior to subordinate, while upward communication involves compliance information reported back to the superior by the subordinate. And, lateral communication takes place between peers, helping us coordinate with each other.
• Traditionally, the grapevine revolved around mouth-to-mouth communication, with only occasional bits of information written down or put on paper.
• But, new technologies mean change. The Internet opened up all kinds of new opportunities for unofficial communication. Email, it's true, may be monitored, but that's easily circumvented. For example, free, anonymous email accounts offered all over the Net.
• Then, there are photocopiers and fax machines, both of which can be used to surreptitiously maintain the grapevine. And how about cell phones, which provide an alternate means of mouth-to-mouth communication, even when you're at the office.
• While technologies enabling the grapevine may change, the same human traits continue to fuel this communication channel. They include our natural curiosity and our desire to influence the way others think and behave. Don't forget, either, about the need to get even or to belittle, which fuel many rumors that course through grapevines.
• Where downward, upward, and lateral communication are structured and flow formally through specific channels, the grapevine goes through multiple channels and even multiple versions.
• downward, or enabling, communication that moves instructions and other directive information down or through a hierarchy
• upward, or compliance, communication that provides feedback to the people who originate downward communication
• lateral, or coordinating, communication that moves between peers to maintain or improve operational efficiency
• the grapevine, which fills in gaps in official communication and provides answers to unaddressed questions.
• Communication we are constantly bombarded by it. It may be in the form of spoken or written words, pictures, gestures, symbols and (for an interesting few) telepathic messages from a variety of intriguing sources. But in the workplace, effective communication is essential to our progress and well being.
• Good communication skills require a high level of self-awareness. Understanding your personal style of communicating will go a long way toward helping you to create good and lasting impressions on others
• By becoming more aware of how others perceive you, you can adapt more readily to their styles of communicating.
• "Everyone should be like me."
• "I am never wrong."
• "I've got rights, but you don't."
• Communication Style
• Close minded
• Poor listener
• Has difficulty seeing the other person's point of view
• Monopolizing
• Puts others down
• Doesn't ever think they are wrong
• Moves into people's space, overpowers
• Jumps on others, pushes people around
• Know-it-all attitude
• Doesn't show appreciation
• Characteristics
• Achieves goals, often at others' expense
• Domineering, bullying
• Patronizing
• Condescending, sarcastic
• Verbal Cues
• "You must (should, ought better)."
• "Don't ask why. Just do it."
• Verbal abuse
• Confrontation and Problem Solving
• Must win arguments, threatens, attacks
• Operates from win/lose position
• Nonverbal Cues
• Points, shakes finger
• Squints eyes critically
• Rigid posture
• Critical, loud, yelling tone of voice
• Fast, clipped speech
• Provokes counteraggression, alienation from others, ill health
• Wastes time and energy oversupervising others
• Pays high price in human relationships
• Fosters resistance, defiance, sabotaging, striking back, forming alliances, lying, covering up
• Forces compliance with resentment
• Feelings Felt
• Frustration
• "Don't express your true feelings."
• "Don't make waves."
• "Don't disagree."
• "Others have more rights than I do."
• Always agrees
• Doesn't speak up
• Apologetic, self-conscious
• Trusts others, but not self
• Doesn't express own wants and feelings
• Allows others to make decisions for self
• Doesn't get what he or she wants
• Sighs a lot
• Tries to sit on both sides of the fence to avoid conflict
• Clams up when feeling treated unfairly
• Asks permission unnecessarily
• Complains instead of taking action
• Lets others make choices
• Has difficulty implementing plans
• Self-effacing
• Nods head often comes across as pleading
• Lack of facial animation
• Smiles and nods in agreement
• Downcast eyes
• Slumped posture
• Low volume, meek
• Fast, when anxious slow, hesitant, when doubtful
• "You should do it."
• "You have more experience than I do."
• "I can't......"
• "This is probably wrong, but..."
• "I'll try..."
• Monotone, low energy
• Avoids, ignores, leaves, postpones
• Withdraws, is sullen and silent
• Agrees externally, while disagreeing internally
• Expends energy to avoid conflicts that are anxiety provoking
• Spends too much time asking for advice, supervision
• Agrees too often
• Powerlessness
• Wonders why doesn't receive credit for good work
• Chalks lack of recognition to others' inabilities
• Gives up being him or herself
• Builds dependency relationships
• Doesn't know where he or she stands
• Slowly loses self esteemPromotes others' causes
• Is not well-liked
• Believes self and others are valuable
• Knowing that assertiveness doesn't mean you always win, but that you handled the situation as effectively as possible
• "I have rights and so do others."
• Effective, active listener
• States limits, expectations
• States observations, no labels or judgments
• Expresses self directly, honestly, and as soon as possible about feelings and wants
• Checks on others feelings
• Non-judgmental
• Observes behavior rather than labeling it
• Trusts self and others
• Open, flexible, versatile
• Playful, sense of humor
• Proactive, initiating
• Operates from choice
• Knows what it is needed and develops a plan to get it
• Action-oriented
• Realistic in her expectations
• Takes appropriate action toward getting what she wants without denying rights of others
• Open, natural gestures
• Attentive, interested facial expression
• Direct eye contact
• Confident or relaxed posture
• Vocal volume appropriate, expressive
• Varied rate of speech
• "I choose to..."
• "What are my options?"
• "What alternatives do we have?"
• Negotiates, bargains, trades off, compromises
• Confronts problems at the time they happen
• Doesn't let negative feelings build up
• Even tempered
• Increased self-esteem and self-confidence
• Increased self-esteem of others
• Feels motivated and understood
• Others know where they stand
• Clearly, the assertive style is the one to strive for. Keep in mind that very few people are all one or another style. In fact, the aggressive style is essential at certain times such as
• when a decision has to be made quickly
• during emergencies
• when you know you're right and that fact is crucial
• stimulating creativity by designing competitions destined for use in training or to increase productivity
• Passiveness also has its critical applications
• when an issue is minor
• when the problems caused by the conflict are greater than the conflict itself
• when emotions are running high and it makes sense to take a break in order to calm down and regain perspective
• when your power is much lower than the other party's
• when the other's position is impossible to change for all practical purposes (i.e., government policies, etc.).

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Additional Team Building Resources

Sep 20, 2022

5 Free Powerpoint Presentations for Team Building with Activities and How To Build Your Own Team-Building Template

Heather Harper

Company Culture Writer

Team building PowerPoint presentations allow us to build a strong team , where teamwork is at the forefront of all operations and everyone is working together to reach the same common goal. 37% of workers consider teamwork, team building, and team collaboration to be incredibly important. In fact, if workers feel that these things aren’t happening within their team, they are more likely to leave. 

As we all know, high employee turnover costs money that most companies just can’t afford to lose. So, to prevent this from happening all teams need to make connections, foster communication, build trust, and promote problem-solving. One way to integrate these things is to include PowerPoint presentations, with complementing activities, in your team building program. 

These PowerPoints need to be inspiring, not boring, and in this article, we will give you PowerPoint presentation ideas for team building. To start, you’ll discover free PowerPoint presentations for team building and complementing activities, before learning how to make your own engaging team building presentation that WOWs.  

5 Free Powerpoint Presentations for Team Building with Activities

Free team-building powerpoint presentation: communication.

Effective communication in the workplace generates 4.5 times higher talent retention . As a result, it is crucial that all workplaces that don’t want to pour money down the drain on constant talent acquisition invest time and effort into enhancing communication within their teams. Along with plenty of team building activities, the best place to start building strong communication is with an effective and purposeful PowerPoint presentation. 

The best communication PowerPoint template 

This team building PowerPoint presentation free download is offered on Slideshare and consists of 29 slides that break down the important aspects of communication into manageable, bite-sized chunks. 

Targeted to improve communication between co-workers and clients, this free team building PowerPoint presentation begins with a brief overview of what communication is, its history, and why you should care about it. After, you will take a look at the goal of the PowerPoint, which is to maximize client communication, improve satisfaction and enhance personal productivity. 

You’ll then go over different ways groups communicate, organizational communication, the various principles of conflict, the effects of conflict, and so much more. By the end of all 29 slides, your team should have the information and knowledge they need to meet and understand these goals. 

Activities that support communication within teams

• Team sports day

Working as part of a team during a sporting activity is an excellent way to build trust and positivity within a team, which in turn promotes healthy and effective communication. Plus, if you want to make your team more productive at work , improve mood , and prevent chronic health conditions , there’s no better way than some good old fashioned exercise! 

• Build a tent blind

By finding a few old tents from your garage, you can throw your team into an activity that promotes communication, as well as encourages listening, leadership and teamwork. 

To play, organize your team into pairs and ask one player to be blindfolded. They must listen to instructions from the other player in their pair on how to put up a tent and will race the other teams to be the first to put their tent up. 

• Take part in an Escape Room

Escape rooms are great ways to allow your team to escape regular workplace tasks and relax and unwind. The fact that they have to work together, as opposed to separately, means that this activity is perfect for supporting your communication PowerPoint presentation. 

At the Team Building Hub , your team can immerse themselves in a prison break-out, explore the dark depths of the ocean, or participate in a thrilling gold rush… all without even having to leave the office. Together, they can work through clues and puzzles to beat the clock and escape the room. 

Free Team-Building Powerpoint Presentation: Conflict Management

Employees in the United States spend approximately a tremendous 2.8 hours each week involved in workplace conflict. This equates to around $359 billion in hours paid that are focused on conflict, rather than completing productive workplace tasks. To make this worse, 60% of employees have never received basic conflict management training, meaning that millions of organizations are unnecessarily losing money every year. 

Fear not, however, as there are plenty of free conflict management team building PowerPoint presentation templates that can help you to overcome any conflict issues within your team. Below is our favorite of them all. 

The best conflict management PowerPoint template

Slideshare’s conflict management in teams PowerPoint Presentation is free to download and includes 18 slides on how to manage and resolve all types of various workplace conflicts. 

To start, your team will learn exactly what conflict is and how it applies to the workplace. They’ll look at various types of workplace conflict, such as interpersonal conflict and intragroup conflict, before exploring when workplace conflict might be constructive, and when it might be destructive. Afterwards, the presentation offers some useful ways to prevent and manage conflict in your workplace. The Slideshare PowerPoint even makes its conflict management and prevention section engaging and entertaining by including clips from the sitcom The Office . 

Activities that aid conflict management team building 

• Take a personality test

Getting your team to take a personality test will allow them to explore themselves so that they can understand their personality and, in turn, their trigger points for conflict and how they can work to resolve it. Tests such as the Myers-Briggs or Disc allow team members to rate their agreement with certain statements and can then make a conclusion on that person’s personality. Team Building Hub even has a package with Maxwell Leadership that adds a DISC assessment before any game, to help increase the learning and connection during the experience.

• Play the compliment circle game

Everyone loves to feel that someone appreciates them and thinks something nice about them. It promotes strong bonds within a team, creates trust, builds a sense of psychological safety, and, as a result, is likely to limit the amount of conflict that occurs. To play, simply sit in a circle and get each team member to go around the room and pay a compliment to the person sitting to their right. 

Designed to allow team members to understand how to work through conflict and understand differing opinions, four words is the perfect activity to complement your conflict management PowerPoint presentation. 

To play, give each team member a piece of paper and ask them to write 4 words that they associate with conflict. Pair them up and between the two of them, they must decide on the best four words out of the combined eight they have. During this, each pair will have to negotiate in a considerate and efficient manner. At the end of the game, you can bring the team back together to discuss how the process went and whether there was any conflict. 

Free Team-Building Powerpoint Presentation: Virtual Teams

Virtual teams are more common than ever before and, as a result, it is important to have the correct tools in place to build strong virtual teams. The benefits of virtual team building are priceless: it connects remote workers, enhances collaboration and co-working, increases productivity, boosts morale, encourages healthy communication, and prevents burnout and loneliness. 

The best virtual team PowerPoint template 

Geared toward virtual team leaders, this PowerShow.com template covers all the challenges of having a virtual team and gives expert solutions to each challenge. Offering 14 slides of content, this team building PowerPoint presentation starts with a bold quote to instantly grab your team’s attention and engage them. After, the presentation then moves on to cover the top three common challenges within a virtual team, before summarizing how to solve these challenges. 

Activities that aid virtual team building 

• Ice breakers games

Virtual icebreaker games provide a remarkable way for people scattered across the world to introduce themselves in a fun and charming way. They are designed to create a relaxed atmosphere, which in return can build trust, enhance communication, and improve productivity. Some of our favorite icebreaker games include repeat performances, guess the acronym, and rank your favorites. 

• Play some zoom games

Zoom games for large virtual groups are designed to allow teams to stay connected, be sociable, and keep happy. Games such as Jeopardy, Trivia, and Scavenger hunt are perfect for involving your whole team and promoting virtual problem-solving and communication. 

• Team online games show

Online game shows are exciting and upbeat ways to encourage your virtual team members to improve morale and communication! With five fast-paced rounds, your team members can practice their communication skills and problem-solving ability, and they can create trusting bonds with each other.

Free Team-Building Powerpoint Presentation: Problem-Solving

Problem-solving in the workplace is important for everyone, from entry-level employees to senior staff. Those with fantastic problem-solving skills are better equipped to solve all sorts of unexpected challenges that might be thrown at them. As a result, they are the type of employees that help a business run smoothly, and, therefore, all teams should be investing in developing these skills in their members. 

The best problem-solving PowerPoint templates

Offered for free by WorkshopBank , this PowerPoint is a 30-45 minute presentation where your team will cover everything from brainstorming and issue analysis, to action planning and solution finding. It is designed to allow your team to make breakthrough progress with their problem-solving and have the skill set to tackle any problems that may arise at work. 

All you need to do is download the PowerPoint template and work through the activities given. It’s an excellent interactive and fun way to get your team to understand problem-solving and how they can apply it to their jobs. 

Activities that support problem-solving 

• The Art Thief 

The Art Thief is an in-person game designed specifically to help your team unlock a new level of problem-solving. Designed by industry experts, your team will tear into a box filled with clues. They will use their teamwork and problem-solving skills to work together to connect the dots and solve the mystery of the art thief. 

• Quick team building activities 

Learning a new skill can be frustrating and daunting to many, so a fantastic way to help promote problem-solving is to include quick team building activities to ensure everyone remains inspired and engaged. Activities such as word association and ‘what’s my name?’ are designed to be simple and quick, but to encourage your team members to solve complicated problems and, as a result, learn new problem-solving skills.

• Paper tower challenge 

The paper tower challenge is a creative way to promote trust, communication, and, most importantly, problem-solving in a workplace team of any size. To play, split your team into small groups and give them three minutes to build the largest freestanding tower possible. The only catch – they can’t use anything but paper! Award a prize to the team whose tower is the tallest and still standing at the end of the game. 

Free Team-Building Powerpoint Presentation: Trust

Trust within teams promotes the highest levels of productivity and effectiveness because it allows every single team member to feel valued, and appreciated and that they are safe to share opinions, problems, and ideas. Therefore, it is of no surprise that workplace teams who trust each other have 50% higher employee productivity, 106% more energy at work, and 13% fewer sick days. 

The best trust PowerPoint Presentation template

Comprised of 48 engaging and eye-catching slides, you can download Slideshare’s trust building PowerPoint for free. 

Created to help co-workers build healthy relationships, the PowerPoint presentation begins by explaining to your team why they are here and enlightening them about the importance of trust within teams. Looking at a model of trust, you and your team will explore what happens in the absence of trust and will take a look at examples of teams that have no trust. Next, you will explore the various types of trust, the essential ingredients of trust, and how it can be created in your workplace team. Your team will then partake in a reflection activity, whereby they will discuss what they’ve learned and how they can help develop and enhance trust within the team. 

Activities that support trust building

• Constantly incorporating trust building activities 

Trust is something that, once built, needs to be constantly reinforced and worked on. As a result, to ensure optimal workplace trust it is crucial to keep using plenty of team building tools throughout the year. Introducing virtual meeting platforms, having a joint calendar, constantly using icebreakers and team building activities, and sending out Google forms are all fantastic ways of ensuring that trust is constantly worked on within a team. 

•  Team skydive 

If your budget can be stretched to allow this, a team skydive is a fantastic way to get your team members bonding at 10,000 feet in the air. To make this a trust building exercise, you can pair your team members up and get them to do a skydive at the same time (whilst being attached to a professional, obviously). Team members will learn how each other behaves when scared and pumped full of adrenaline, and will learn to trust the other person as a result.  

• Trust fall 

Quick, simple, and easy to coordinate, a trust fall is a fantastic activity to chuck in at the end of your team building PowerPoint presentation. To play, get your team to work in pairs and one person must turn to face away from their partner and allow themselves to fall back into their partner’s arms. The partner must then catch them, proving to the other person that they are trustworthy. 

How to Build Your Own Team Building Powerpoint Presentation Template

Building your own PowerPoint presentation is something that can be time consuming, but worth it for a presentation that will wow your team. In order to engage and inspire, you need your presentation to be insightful, unique, interesting, and tailored to the needs of your team. That’s why it’s never a bad idea to create your own. 

If you’d like to give creating your own PowerPoint presentation a shot, here is everything to include: 

• Make sure you have PowerPoint. This is a no-brainer. In order to create a Powerpoint presentation, you must have access to PowerPoint. You can buy the whole Microsoft Office package for as little as $69.99 a year. If you don’t have the budget for Powerpoint, Google Slides is a great free alternative!
• Decide precisely what you want to talk about. The best presentations are concise and straight to the point. You don’t want to bore your team by talking aimlessly about every team building topic under the sun. So think about what it is your team needs to work on. Conflict management? Problem-solving? Training? Onboarding? Morale in the workplace? It can be anything that will make your team stronger. 
• Get your facts right. One fantastic way to show facts is to include accurate and up-to-date statistics to reinforce what you’ve said. Using bold statistics, especially in the first section of your presentation, will grab your team’s focus and encourage them to pay attention. 
• Make your presentation visually appealing . Getting your facts straight is all well and good, but if your presentation is dull and boring, you’re never going to inspire a group of people. Utilize visuals and animations to help bring your slides alive and allow information to be digestible. 
• Find a way to get everyone involved. Sitting in a meeting room with information being relayed off a screen will take most of your team back to school, leaving them feeling bored, frustrated, and uninspired. To avoid this, find a way to involve your team in your presentation. You can use a variety of techniques to do this, such as quizzes, polls, questions, and answers. It will make your team feel seen and valued, which will inspire them in return.
• Include meaningful takeaways. The whole purpose of this team building presentation is to teach your team something important about team building and the team they are in. To make sure your presentation has been worth the time, include an essential takeaway from the meeting. For example, it could be about steps your team can take to improve performance, communication, and/or trust. 

Conclusion 

That’s a wrap on the best team building activities and PowerPoint presentations. Whether your team is in-person or virtual, they are likely to need to work on their trust, problem-solving, communication, or conflict management. Offering exciting PowerPoint presentations, backed up with fun team building activities, is a fantastic way to teach them new and relevant skills. 

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Heather Harper has a Masters in Occupational Psychological from the University of Manchester. She currently works as an editorial writer specializing in organizational psychology – helping teams work better together.

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