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Top 16 Administrative Assistant Resume Objective Examples

Updated July 19, 2023 13 min read

A resume objective for an administrative assistant position is a short statement that outlines your career goals and highlights your qualifications for the role. It should be tailored to the specific position you are applying for, so it is important to include key skills and qualifications that are relevant to the job. When writing a resume objective for an administrative assistant position, you should focus on highlighting your ability to multitask, manage time efficiently, and provide excellent customer service. Additionally, you should emphasize any experience or knowledge of computer programs, such as Microsoft Office Suite or Adobe Creative Suite. For example: “Highly organized administrative assistant with 5+ years of experience managing calendars, scheduling appointments, and maintaining filing systems. Proficient in Microsoft Office Suite and able to provide exceptional customer service while multitasking with ease.”

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Top 16 Administrative Assistant Resume Objective Samples

• To obtain an Administrative Assistant position where I can apply my organizational and communication skills to ensure the efficient operation of the office.
• To utilize my administrative experience and knowledge to contribute to the success of a company.
• Seeking an Administrative Assistant role with a dynamic organization that will allow me to use my strong organizational, multitasking, and problem-solving skills.
• To secure a challenging position as an Administrative Assistant in an established organization that offers professional growth while being resourceful, innovative, and flexible.
• To work as an Administrative Assistant in a fast-paced environment where I can maximize my customer service and organizational skills for the benefit of the company.
• To obtain a position as an Administrative Assistant where I can utilize my excellent interpersonal and communication skills to provide exceptional customer service.
• Seeking a challenging position as an Administrative Assistant utilizing my expertise in office management, customer service, and data entry.
• To obtain a position as an Administrative Assistant with a reputable organization that will allow me to use my strong organizational skills to help manage daily operations.
• Looking for an opportunity to work as an Administrative Assistant with a team-oriented organization that values hard work and dedication.
• A motivated individual seeking an administrative assistant role where I can apply my excellent organizational and communication skills.
• Looking for a challenging administrative assistant role where I can utilize my experience in customer service, data entry, and office management.
• Seeking a position as an administrative assistant that will allow me to use my exceptional organizational skills while providing excellent customer service.
• An organized individual looking for a position as an administrative assistant that will allow me to utilize my experience in data entry and office management.
• To secure employment as an administrative assistant with the ability to apply knowledge of best practices in office administration and management principles.
• A highly organized individual seeking employment as an administrative assistant where I can use my excellent communication skills to support day-to-day operations.
• Eager to join a team of professionals working towards common goals by obtaining employment as an administrative assistant utilizing strong computer proficiency, attention to detail, problem solving abilities, and time management techniques

How to Write an Administrative Assistant Resume Objective

Writing an administrative assistant resume objective can be a daunting task for those who are not familiar with the process. However, it is important to craft an effective resume objective as it will set the tone for your resume and provide a brief summary of your qualifications. Below are some tips on how to write an effective administrative assistant resume objective:

1. Identify Your Strengths: Start by identifying your strongest skills, experiences, and education that make you a qualified candidate for the position. This could include any specialized training or certifications you have obtained, such as Microsoft Office or QuickBooks certification.

2. Showcase Your Skills: Once you have identified your strengths, showcase them in your resume objective. Focus on the areas that you excel in and think about how they could help benefit the company if hired. For example, “I am an experienced administrative assistant seeking to leverage my excellent organizational skills and ability to multitask in order to support operations at ABC Company”.

3. Highlight Relevant Experiences: Incorporate any relevant experiences into your objective statement that demonstrate why you are the best fit for the job. Showcase any past experiences working with teams or managing projects that could be beneficial in this role.

4. Keep It Concise: An administrative assistant resume objective should be concise but still highlight all of your relevant experience and qualifications. Aim to keep it within three sentences so that employers can quickly get an understanding of what makes you a great candidate without having to read through long paragraphs of text.

By following these tips, crafting an effective administrative assistant resume should become easier and help you stand out from other applicants vying for the same position!

Related : What does an Administrative Assistant do?

Key Skills to Highlight in Your Administrative Assistant Resume Objective

In the competitive job market, it's crucial to make your administrative assistant resume stand out from the crowd. One of the most effective ways to do this is by highlighting key skills in your resume objective. This section provides potential employers with a snapshot of your abilities and what you can bring to their organization. Your objective should not only state your career goals but also showcase your most relevant skills and strengths as an administrative assistant. In this section, we will discuss some of the key skills that you should consider emphasizing in your administrative assistant resume objective.

1. Microsoft Office

An Administrative Assistant often needs to create documents, spreadsheets, presentations, or manage emails and calendars. Microsoft Office includes essential tools like Word, Excel, PowerPoint, and Outlook that are commonly used for these tasks. Proficiency in Microsoft Office demonstrates the ability to efficiently handle these administrative duties. This skill is crucial for a resume objective as it showcases the candidate's capability to perform key responsibilities effectively.

2. Google Workspace

As an Administrative Assistant, proficiency in Google Workspace is essential as it includes various productivity and collaboration tools such as Gmail, Docs, Sheets, and Slides. These tools are commonly used in office settings for tasks like email communication, document creation and editing, data organization, and presentation design. Demonstrating this skill in a resume objective can show potential employers that you are capable of effectively managing and organizing digital information, which is a key part of administrative work.

3. Data Entry

Data entry is a crucial skill for an administrative assistant as it involves inputting various types of information, such as financial figures or customer details, into a company's system. This skill is needed for a resume objective to highlight the candidate's ability to accurately and efficiently manage and organize large volumes of data, which contributes to maintaining smooth office operations. It also demonstrates attention to detail, proficiency with computer systems and software, and the ability to maintain confidentiality - all important aspects of an administrative assistant role.

4. Time Management

An Administrative Assistant often juggles multiple tasks and responsibilities at once, from managing schedules to handling communications and paperwork. Effective time management skills are crucial to prioritize tasks, meet deadlines, and ensure that all work is completed efficiently and accurately. Highlighting this skill in a resume objective shows potential employers that the candidate can handle the fast-paced nature of the role and contribute to smooth office operations.

5. Calendar Management

An Administrative Assistant often manages schedules, appointments and meetings for executives or an entire office. Proficiency in calendar management is crucial to ensure smooth operations and prevent scheduling conflicts. This skill demonstrates the ability to multitask, stay organized, prioritize tasks effectively, and maintain a high level of attention to detail – all of which are important attributes for an administrative role. Including this skill in a resume objective shows potential employers that you can efficiently manage time and resources, contributing to overall productivity.

6. Customer Service

An Administrative Assistant often serves as the first point of contact for clients or customers, either in person, over the phone, or via email. Therefore, strong customer service skills are essential to ensure that all interactions are handled professionally and courteously. This skill also helps in resolving any issues or concerns efficiently, maintaining a positive company image, and building strong relationships with clients or customers. Including this skill in a resume objective can show potential employers that you have the ability to provide excellent service while managing administrative tasks.

7. Project Coordination

An Administrative Assistant often needs to manage multiple tasks and projects simultaneously. Having project coordination skills shows that the candidate can effectively plan, organize, and execute projects from start to finish. This includes setting deadlines, assigning responsibilities, monitoring progress, and summarizing the results of the operations. It ensures that projects are completed in a timely manner and within budget. This skill is crucial for an Administrative Assistant as it directly impacts the efficiency and productivity of an organization.

8. Document Formatting

An Administrative Assistant is often responsible for creating, editing, and formatting various types of documents, including reports, presentations, and spreadsheets. This skill is needed for a resume objective to showcase the candidate's ability to produce professional and well-organized documents. It also highlights their attention to detail and proficiency in using different software applications, which are crucial in administrative tasks.

9. File Organization

An Administrative Assistant often handles a significant amount of paperwork, digital files, and data. The ability to organize these files efficiently is crucial to ensure smooth operations within an organization. This skill demonstrates the candidate's ability to manage information systematically and accurately, which can greatly contribute to improving productivity and efficiency in the workplace. Including this skill in a resume objective could highlight the candidate's capability in handling administrative tasks effectively.

10. Zoom Conferencing

In today's digital world, many meetings and conferences are conducted virtually using platforms like Zoom. An administrative assistant with Zoom Conferencing skills can effectively coordinate and manage these virtual meetings, ensuring smooth communication between team members or with clients. This skill is crucial in maintaining the efficiency of operations within an organization, making it a valuable addition to a resume objective.

In conclusion, effectively highlighting your key skills in your administrative assistant resume objective is essential in portraying your capabilities and competiveness for the role. It's crucial to strategically select and emphasize those skills that align with the specific requirements of the job you're applying for. This not only enhances your chances of being noticed by potential employers but also sets a strong foundation for further showcasing your expertise and experience throughout the rest of your resume. Remember, a well-crafted objective can be a powerful tool in securing an administrative assistant position.

Related : Administrative Assistant Skills: Definition and Examples

Common Mistakes When Writing an Administrative Assistant Resume Objective

Writing an effective resume objective for an administrative assistant position is essential to getting noticed by potential employers. A well-crafted resume objective can demonstrate your qualifications, skills and experience that make you the ideal candidate for the job. Unfortunately, many job seekers make common mistakes when crafting their resume objectives that can hinder their chances of being selected for an interview.

One of the most frequent errors made when writing a resume objective for an administrative assistant position is making it too generic. Generic objectives are often too vague and do not give employers a clear indication of what you can bring to the job. For example, instead of writing “To obtain a challenging position as an administrative assistant”, try to be more specific about your goals and ambitions such as “To leverage my strong organizational and communication skills in a role as an administrative assistant where I can contribute to the success of the team”. This will provide employers with more information about your abilities which may help you stand out from other candidates.

Another mistake commonly made when writing resume objectives is providing too much detail. Your objective should be concise yet informative enough to capture the employer’s attention. Avoid including unnecessary details such as specific tasks or activities you would like to perform in the role; focus on highlighting your strengths and how they could benefit the company if you were hired for the position.

Finally, many applicants fail to tailor their resume objective to each individual job posting they apply for. Employers want candidates who have taken time to consider how their skills and experience meet the requirements of the role, so make sure your objective reflects this by including keywords or phrases from the job description whenever possible.

By avoiding these common mistakes when crafting your resume objective for an administrative assistant position, you will maximize your chances of catching employers’ attention and convincing them that you are the best person for the job!

Related : Administrative Assistant Resume Examples

A right resume objective for an administrative assistant should clearly state the job seeker's goals, relevant qualifications and desired position, while a wrong resume objective should simply list all skills or duties the job seeker has performed in their past roles.

Editorial staff

Brenna Goyette

Brenna is a certified professional resume writer, career expert, and the content manager of the ResumeCat team. She has a background in corporate recruiting and human resources and has been writing resumes for over 10 years. Brenna has experience in recruiting for tech, finance, and marketing roles and has a passion for helping people find their dream jobs. She creates expert resources to help job seekers write the best resumes and cover letters, land the job, and succeed in the workplace.

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Top 35 Examples of an Administrative Assistant Resume Objective Statement

An objective statement is your first chance to capture the employer’s attention. Writing a powerful objective statement for your resume or CV will help you land the job as an administrative assistant. As the first part of your resume, the objective statement is vital to making a good first impression and convincing the employer to look more closely at you for the job. It is important to communicate that you understand what it takes to be an excellent administrative assistant and that you are the best applicant for the job.

Below is a selection of objectives statements for administrative assistants with a range of experience to guide you in writing a strong objective statement for your resume:

Experienced Administrative Assistant Objective Statements

• To obtain an administrative assistant position, contributing demonstrated experience in efficiently supporting teams in fast-paced environments, coordinating external and internal meetings and conference calls across multiple time zones, and maintaining contact databases.
• To undertake the role of Administrative Assistant at Parker & Stanley, applying three years’ experience in general administrative and clerical support, filing, covering reception desk, and assisting the Human Resources and Finance departments as needed.
• Versatile administrative assistant with meticulous attention to detail and organizational skills gained through over 15 years of providing superb administrative support to top-tier organizations, seeking to dedicate my experience, energy, and can-do attitude to a demanding position.
• Enthusiastic team player seeking an Administrative Assistant role at State University, bringing knowledge acquired over two years of providing administrative support in higher education and a passion for exceeding expectations.
• Excellent communicator with strong interpersonal skills is looking for an administrative assistant position in a fast-paced environment where organizational, time management and advanced Microsoft skills can be utilized to execute tasks on time, under pressure, and with excellence.
• Experienced self-starter with four years’ experience seeking Administrative Assistant position in ABC Bank, where advanced organizational skills, good judgment in confidential situations, strong interpersonal and communication skills, excellent phone etiquette and exceptional ability to manage competing priorities can be utilized to support the team.
• Seeking an administrative assistant position in a fast-paced environment to utilize extensive experience in performing general administrative duties, including clerical, organizational, and catering related tasks, bringing hardworking attitude and demonstrated integrity.
• Detail-oriented and dependable individual with four years’ experience, skilled in a range of administrative duties including transcription, document management, event organization and invoice preparation, looking to support a fast-paced team as an administrative assistant.
• Hardworking and efficient administrative assistant experienced in corporate event planning, calendar management, minute taking, and drafting a range of communications for internal and external use, seeks to add value to White Inc.’s team by bringing experience and ability to work under pressure.
• Highly qualified and proactive team player with over 10 years’ experience as an administrative assistant, bringing exceptional organizational and communication skills, and the ability to handle multiple projects at the same time to a busy team.
• Experienced administrative assistant, highly skilled in supporting global teams across time zones, arranging travel, maintaining office functions, and directing phone calls, seeks to join an international company in a demanding role to utilize ability to work well under pressure and contribute to the smooth operation of the team.
• To serve as an Administrative Assistant at Medical General, coming with expertise in performing a variety of medical office support functions with detailed focus and accuracy, ranging from receptionist duties to managing patient records while maintaining confidentiality.
• Friendly and detail-oriented problem solver seeking an administrative assistant position, bringing seven years’ experience providing efficient calendar coordination, event planning, and expense tracking, among other clerical tasks.
• Highly motivated and well-organized administrative assistant with six months of experience on a temp basis, seeking permanent position where English/Spanish bilingual skills, strong administrative and clerical skills, knowledge of Microsoft Office products, and ability to work independently can be utilized for the benefit of the company.
• Very presentable and well-organized team player looking to support and anticipate needs of fast-paced team with multitasking and project management skills as well as ability to take ownership of complex communication processes as an administrative assistant, leveraging fours years’ experience.
• Highly professional and experienced executive administrative assistant with 15 years’ experience, bringing sense of urgency, exceptional communication and computer skills, highest integrity, and the ability to get along well with all levels throughout the organization.

Entry-Level Administrative Assistant Objective Statements

• Recent college graduate (GPA: 3.4) seeking an administrative assistant role to utilize organizational capabilities, proficiency in Microsoft software, 70 wpm typing, and ability to multi-task, working in a professional environment.
• Seeking the position of Administrative Assistant at Smith Corporation to support a busy team through leveraging organizational and problem-solving skills, as well as a proactive approach to anticipating the needs of managers.
• Newly graduated, responsible and polished high school student (GPA: 3.1), seeking to develop and refine my administrative and clerical abilities, bringing excellent verbal and written communication skills, exceptional computer skills, high energy, and attention to detail.
• Poised and detail-oriented professional looking for an administrative assistant position where strong working knowledge of Microsoft Office programs, excellent interpersonal and teamwork skills, sense of urgency and ability to multitask can be utilized to anticipate the needs of a team.
• Self-motivated and driven team player looking for the position of Administrative Assistant with Peterson Architects to apply organizational, communication, and coordination skills to a fast-paced role.
• Senior-year self-starter at State University (current GPA: 3.2), seeking to provide high-quality support as an administrative assistant, bringing exceptional computer skills, devoted focus, and strong desire to continually improve and add value to a team.
• Responsible and reliable individual looking for an administrative assistant position, bringing a strong work ethic, eagerness to learn, organizational skills, and computer mastery, seeking to support a busy team.
• Detailed-oriented high-energy professional seeking an administrative assistant position to dedicate exceptional computer skills, multi-tasking ability and organizational capabilities to support a team and work under pressure to meet deadlines with excellence.
• To secure an administrative assistant position where my commitment to customer satisfaction and superior organizational capabilities are utilized, bringing time management, problem-solving and multi-tasking skills to supporting a team.
• Highly organized and reliable go-getter seeking an administrative assistant position to support an active team, when needed and how needed, coming with proactive problem-solving capabilities, attention to detail and a passion for organization.
• Seeking the position of an administrative assistant, bringing extensive computer and technology ability, excellent written and verbal communication skills, multi-tasking capabilities, 75 wpm typing, a great telephone presence, and a hardworking can-do attitude.
• Team player looking for an Administrative Assistant position at XYZ Company where exceptional organization, communication, and computer skills will quickly add value and contribute to the smooth functioning of the office environment.
• Eager and proactive recent high school graduate (GPA: 3.8) seeking employment as an administrative assistant, coming with can-do attitude and high energy, looking to utilize organizational and computer skills to get up to speed quickly and add value to the organization.
• Self-starter with relentless attention to detail and a commitment to continuous improvement seeking administrative assistant role in the healthcare industry where ability for solving complex problems and executing tasks with excellence can be used to make the company operate more smoothly.
• Recent high school graduate looking to secure administrative assistant role within Smith Independent School District where effective communication skills, ability to form genuine human relationships with nearly everyone, and excellent computer and word processing skills can be utilized to support teachers and school staff.
• Diligent and proactive team player with unbeatable work ethic seeking administrative assistant role, bringing professional appearance, excellent time management and organizational skills, 60+ wpm, and exceptional verbal and written communication skills to anticipate the needs of and add value to the team.

Career Change Administrative Assistant Objective Statements 

• Adaptable data entry clerk seeking to transition into the role of an administrative assistant in a fast-paced office, coming with over 10 years’ experience in detail-oriented data entry (90 wpm), unparalleled accuracy, a professional phone presence, and the ability to thrive under pressure.
• Seeking to change careers and secure the position of Administrative Assistant at F&M Partners, bringing significant experience as a copyrighter, demonstrating exceptional written and verbal communication skills, an aptitude for drafting, and a passion for supporting superiors in a challenging and fast-paced environment.
• To serve as an Administrative Assistant at Jones Consulting, bringing two years’ experience as a case clerk supporting lawyers in a high-pressure environment, experience with a wide variety of professional software, and 24/7 availability.

Now that you have seen a variety of sample objective statements make sure you carefully read the requirements for the job posting. Try to capture the most important job requirements in your objective statement. It is best if you can write your objective statement, then put it away for a day or two, then pull it out and proof it. By letting it sit for a couple of days, you will catch more errors, and it is critical that your objective statement is free from errors. If you have a friend who can look at it, that is another good option. Good luck!

12 Examples of Administrative Assistant Resume Objectives

To stand a great chance of being read, your administrative assistant resume objective statement must be highly compelling.

The objective statement should not only state the job position being sought, it should go further to bringing out the valuable skills, knowledge and capability that you are bringing to your new employer.

This would make it more compelling than just stating the position you are looking for.

Writing a strong objective statement requires some skills, however, the good news is that it can be learned and developed with little practice.

Below are twelve of our best examples of the Administrative Assistant’s resume objectives that you can use in creating your resume.

• To work as Senior Administrative Assistant where five years experience will be fully utilized in providing quality and efficient administrative support to the company’s activities, and ensuring its smooth running.
• Desire the position of Administrative Assistant in a fast-paced work environment, bringing a wealth of experience in performing general administrative duties, including administrative, general secretarial and technical services for managers, project teams, and clients.
•   Looking for the position of Administrative Assistant in the healthcare sector where two years of experience in executing administrative tasks in hospitals will be employed to effectively support management staff so that they can concentrate on their major responsibilities.
• Seek employment as Administrative Assistant with XYZ Insurer, where more than five years of experience providing support to insurance agencies and coordinating customers’ insurance service demands will be utilized.
• To be part of the XYZ Inc., team as Administrative Assistant utilizing exceptional computer skills and knowledge of functional area to providing accurate, efficient, and timely administrative support for the company’s supervisors, manager, and associates.
• Desire Administrative Assistant position in a construction firm where my five years experience executing multiple projects concurrently with verifiable ability to work efficiently and meet deadlines under pressure will be brought to bear in performing daily administrative duties to support Construction Project Managers.
• Seek the position of Administrative Assistant in a growing firm, bringing solid working knowledge of MS-office software and three years experience providing administrative support for senior and executive leaders for the smooth operation of the company.
• To perform the position of Administrative Assistant in a challenging environment where huge experience in recording and transcribing meeting minutes, coordinating and scheduling meetings, preparing agendas, coordinating schedules, making appointments, arranging travels, reserving and preparing facilities is needed.
• Looking for Administrative Assistant position in XYZ Inc. where my exceptional ability to prioritize, organize, and effectively communicate with all levels of staff will be valuable in providing outstanding administrative support to the company’s management personnel.
• To support the management team at XYZ Inc. as Administrative Assistant, where my passion for customer satisfaction, in addition to my exceptional administrative skills and the ability to confront and overcome new challenges will be put to use in achieving a smooth operation for the company.
• To work in the position of Administrative Assistant in a growing company where exceptional ability to multi-task, solve problems, work effectively in a team, and meet deadlines are required in providing outstanding administrative support to supervisors and managers.
• Looking for the position of Administrative Assistant in a challenging and fast-paced environment where four years experience providing administrative support, including performing internal and external communications, scheduling meetings, coordinating travels and expenses, and telephone coverage will be found valuable.

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Administrative assistant resume objective examples.

Curated by hiring managers, here are proven resume objectives you can use as inspiration while writing your Administrative Assistant resume.

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• Office Manager transitioning to Administrative Assistant
• Recent Graduate seeking Administrative Assistant position
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• Similar objective examples

Administrative Assistant Resume Objective Example

Showcasing multitasking abilities.

Displaying your ability to juggle multiple tasks and priorities simultaneously is an asset for an Administrative Assistant position. It tells recruiters that you're capable of handling diverse responsibilities without losing control of any single task.

Quantify Your Achievements

By quantifying your accomplishments, like reducing operating costs by 30%, you're providing recruiters with measurable proof of your skills and competencies. This helps them better grasp your potential impact on their business operations.

Executive Assistant transitioning to Administrative Assistant Resume Objective Example

Showcase project management skills.

Managing high-stake projects indicates your ability to perform under pressure and handle critical tasks. These skills are transferable and highly valued in an Administrative Assistant role where managing various projects simultaneously is a constant requirement.

Highlight Communication Skills

Streamlining communication between senior executives is a significant accomplishment that showcases your excellent communication skills. It tells potential employers that you can facilitate effective communication, which is a crucial aspect of an Administrative Assistant role.

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Office Manager transitioning to Administrative Assistant Resume Objective Example

Leverage your background.

Emphasizing your background in office management not only highlights your relevant experience but also shows your understanding of the administrative field. It shows you're not a novice and that you're well-equipped for the position you're transitioning into.

Highlight Productivity Improvements

By mentioning productivity improvements, you're showing potential employers that you possess the skills to streamline processes and elevate office performance. This is a crucial trait employers look for when hiring an Administrative Assistant.

Demonstrating Leadership

Having managed a team of administrative professionals, you’ve shown that you have leadership skills. This indicates that you can handle supervisory tasks and take on more responsibilities if needed.

Recent Graduate seeking Administrative Assistant position Resume Objective Example

Highlight relevant school projects.

As a recent graduate, it's important to mention school projects that align with the role you're after. By stating that you led a project that saved the university money, you show potential employers that you already have some practical experience and can make a positive difference.

Demonstrate Organizational Skills

Organizing an event for a large number of students proves your excellent organizational and logistical skills. It shows your potential employer that you can coordinate complex tasks and handle large-scale operations smoothly.

Administrative Assistant Resume Templates

Finance director.

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Administrative Resume Summary Examples

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Administrative Resume Guides

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• Administrative assistant objectives and summaries

Administrative assistant Objectives and summaries

37 Administrative assistant objectives and summaries found

A well-written objective or summary on your resume can be the difference between getting rejected, or getting invited for an interview. Copy any of these Administrative assistant objective or summary examples, and use it as inspiration for your own resume. All examples are written by certified resume experts, and free for personal use.

Learn more about: objective vs. summary

Administrative assistant

Summary examples.

Tenacious and organized Administrative Assistant with 10 years of demonstrated experience in driving efficiency and excellence throughout organizational functions. Maintains effective flow of communication between teams and senior leaders, as well as significant improvements to project management, internal systems, and team productivity. Researches and processes data in a timely and thoughtful manner. A reactive leader who is known to complete complex tasks promptly during emergencies that require a quick turnaround.

Discreet and detail-oriented administrative assistant with a demonstrated success in driving complex and time sensitive administrative workflow to successful completion. Leveraging word and data processing tools to draft and managed administrative reports that facilitate business operations.

Energetic and driven Administrative Assistant with 5 years of experience in building operational systems, executing administrative processes while managing end-to-end business operations overseeing social media and marketing campaigns. Leverages impeccable communication and presentation skills to articulate with internal and external stakeholders. Streamlines workflows and processes to improve the workplace and minimize costs to increase bottom-line growth. Manages complex projects while resolving problems utilizing sound judgment and initiative skills.

Objective examples

Self-directed and detail-oriented professional with the ability to work on multiple projects by providing solutions to complex problems while maintaining strict confidentiality. Looking for a part-time Administrative Assistant role where I can leverage my education, technical skills, and problem-solving skills to improve productivity and efficiency. Typing speed 55 WPM.

Technical savvy and detail-oriented professional, seeking an entry-level administrative position to facilitate office workflows and contribute towards the attainment of defined corporate goals.

Results-focused administrative assistant, adept at coordinating busy schedules, managing correspondence and directing administrative workflows to achieve defined daily objectives. Seeking to bolster office operational efficiency and achieve further career advancement at Star Inc.

Organized, detail-oriented, and self-motivated personal assistant with extensive office management experience. Proficient and energetic organizer with excellent written and verbal communication skills and ability to control inventories, appointment schedules, and customer communications. Proactive self-learner with flexibility and able to succeed in high volume and fast-paced environments.

Focused, collaborative, and client-oriented secretary with 5+ years’ experience managing all aspects to office management and cultivating impactful client relationships. Efficient and practical professional with excellent time management skills, business acumen, and history of preparing, organizing, and collating business documents and memos. Communicative collaborator serving as point of contact for clients, colleagues, vendors, and executive leadership.

Organized professional, experienced in providing administrative support and service coordination within diverse, fast-paced environments. Offers a work ethic that consists of taking initiative, applying critical thinking, and streamlining procedures to enhance the flow of the workplace. Utilizes excellent communication and interpersonal skills to effectively communicate with internal stakeholders. Thrives in fast-paced environments prioritizing and managing multiple demands calmly and effectively. Bilingual (Spanish and English) and typing speed of 60 WPM.

Organized and self-sufficient professional looking to leverage office administration experience and skills in documentation and database management towards supporting a company’s mission and productivity goals. Confident and curious learner with strong time management skills seeking growth opportunities.

I offer 5 years of demonstrated experience supporting staff in all administrative duties ensuring the organization runs smoothly. I collaborate across the departments and staff to resolve conflicts, and negotiated with vendors and suppliers to reduce the cost of office supplies by 20%. I am ready to accept a new challenge as Secretary to add value to your organization.

Dedicated and proactive secretary with experience managing file handling operations for multiple businesses and private practices. Reliable project manager eager to align with business in the healthcare field and apply skills in research and data analysis towards growth and expansion initiatives.

Office assistant

Experienced office administration professional with excellent organization skills and history leading process improvement initiatives to improve overall efficiency. Proactive, responsible, and eager office administrator with proven track record of handling incoming and outgoing communications. Personable relationship manager with comfortability liaising with clients, consumers, vendors, and executive managers.

Dedicated, self-motivated, and proficient office assistant with 5+ years’ organizing administrative tasks, maintaining executive schedules, and streamlining operations to improve efficiency. Detail-oriented bookkeeper able to utilize database management software programs to manage financial reports and client account information. Studious inventory manager with passion for reorganization and process improvements.

Dedicated and self-directed professional with 8 years of experience driving operational efficiency through overseeing administrative and recruitment tasks including sourcing, candidate pipeline, and general office management. Recognized by peers and superiors as a professional with outstanding work ethic, problem solver, and role model. Expertise in Microsoft Outlook and Office Management tools including Calendly, Slack, and Google Suite. Leverages excellent customer service, telephone etiquette, and reliability to handle multiple projects while communicating effectively with team members and customers.

Detail-oriented and professional office assistant looking to apply experience handling client communications and skills in file management to work for a company with a clear mission statement and room for long-term growth. Talented organizer with strong time management skills.

Detail-oriented and proactive office assistant eager to bring 5+ years’ office administration experience to a new role with a company in the healthcare field. Motivational project manager leveraging clerical and communication skills to streamline operational efficiency.

Proficient, dedicated, and client-focused senior office assistant with 20 years’ experience seeking opportunities with greater scope of responsibilities. Supportive mentor offering proven track record of driving performance evaluations and promoting process improvements to streamline office efficiency.

Virtual assistant

Prolific and dedicated professional adept at providing remote administrative support and assistance to professionals to drive complex initiatives and administrative workflows to successful completion. Adept at leveraging critical thinking and troubleshooting skills to redefine structures and optimize office workflows.

Self-directed and high-performing Virtual Assistant with 7 years of experience in delivering administrative and customer service to a diverse clientele. Expertise in managing and executing multiple projects on time without sacrificing quality. Proactively communicates across all the levels of the organization to improve workflow and productivity.

Prolific administrative professional offering 6 years’ professional experience with a record of success in simultaneously virtually driving several administrative workflows to successful completion through proper document management protocols. Adept at troubleshooting administrative issues and evaluating work processes to identify points for improvement.

Skilled administrative professional and virtual assistant, with over 6 years specialized experience in providing administrative support to top executives. Looking to secure a position within a fast-paced organization that allows for further career growth.

Prolific and meticulous virtual assistant, adept at anticipating the needs of professionals and managing busy schedules to maximize resources and improve outcomes. Looking to secure a position within a fast-paced organization that allows for further career growth.

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Administrative Assistant Resume Objective Examples

Administrative Assistant Resume Objective

Skilled at learning new concepts quickly, working well under pressure, and communicating ideas clearly and effectively. Extensive computer training, including knowledge of multiple networking environments and business software packages. Exceptional soft skills that include public interpersonal communication. Enjoyed interpreting information involving numbers, carrying out calculations, interpreting results and presenting findings. Knowledge of communication information.

Seeking a challenging position to develop myself in a reputed organization where I can obtain new skills in the field, and expand my knowledge. Willing to work and make a contribution to the growth of the company as well as engage in opportunities to further the company's goals.

Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality.

Accomplished Administrative Support professional practiced at addressing all facets of business office needs, including file and document management, inventory allocation and technical training. Proficient in maintaining stringent financial controls and timelines. Offering diplomatic and professional communication, strong time management and multitasking expertise.

Aspiring Administrative Assistant with exemplary values of hardworking, diligence and honesty in work ethics with ability to drive and assist others while maintaining organizational objectives. Self-motivated, goal-getter, punctual, reliable, and passionate about building lasting partnerships and consistently exceeding expectations.

Dedicated, focused and detail oriented with 7 years of administrative assistant experience working in the restaurant and hospitality industry. Proven ability to assist others while maintaining organizational objectives. Strongly committed to excellence and producing positive results and collaboration through the ability to collaborate with team members on improving inefficiencies. Proficient in Microsoft applications including Microsoft Word, Excel and Outlook.

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13 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
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Writing Your Admin Assistant Resume

As an administrative assistant, you hold the keys to the castle. You communicate with nearly anyone, know how to manage the busiest schedules, and can handle multiple high-priority tasks simultaneously. But how can you  build your resume  and write a cover letter to showcase all those skills effectively?

That’s where we come in. We’ve reviewed dozens of administrative assistant resumes that have worked for candidates to land jobs with great companies. So, we’ve learned a lot about what works and what doesn’t for impressive resumes.

We’ve distilled those findings into 13 effective administrative assistant resume samples  for all experience levels, and to top it off, we’ve included detailed  resume tips . Here’s to landing your next job in 2024!

Administrative Assistant Resume Example

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Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

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Administrative Assistant Resume Objective

How to write an effective administrative assistant resume objective.

Writing objectives for resumes can be difficult. Use these strategies and sample resume objective statements to send the right message to a prospective employer with an excellent admin assistant resume objective.

What is a resume objective?

Resume objectives are concise statements that summarize your career objectives and the expertise you bring to the job opportunity.

There are a number of  formats for writing a resume objective ranging from 1 or 2 lines outlining your career aspirations such as " Seeking an administrative assistant position in a challenging environment where I can utilize my extensive office management skills" to a more detailed summary of your skills and abilities as they relate to the job opportunity.

An objective statement should tell prospective employers, in a straightforward and speedy manner, why they should continue reading your resume and give it serious consideration. The single line, candidate-focused resume objective is not sufficient to achieve this.

This statement should be expanded to a job-focused description of what you offer the employer. This is referred to as a personal summary, a profile statement, a skills summary and objective statement among other terms.

Writing an administrative assistant resume objective

Consider the role of administration in an organization. As administrators you provide the momentum that keeps a company going:

• you implement policies and procedures
• you organize and plan work assignments to meet deadlines
• you multitask, problem-solve and provide support to get the job done

Your objective statement or profile summary should clearly identify your major areas of competence and expertise. It should provide quick confirmation that you are the right job candidate.

Always customize your statement to the job opportunity you are applying for. Answer the question "What makes me the best candidate for THIS job?" in your summary .

Use resume keywords from the administrative assistant job posting to help you with this. Look at the specific job requirements and summarize how you personally meet these requirements.

Administrative assistant resume objective example

"A motivated administrative professional seeking a position in a challenging environment. Over 5 years experience successfully providing administrative and secretarial support to the operational department. Proficient in a range of computer applications. Well-developed communication and customer service skills. Proven ability to efficiently plan and manage multiple assignments to meet tight deadlines. A proactive problem-solver who gets the job done."

Paragraph format or bullet points?

The above type of objective statement consists of 3 -5 sentences in a paragraph format.

Sometimes the specific job requirements may demand more detail in your summary. In this case you can consider using bullet points to describe your expertise. Long paragraphs may lose the reader's attention.

Bullet resume objective for administrative positions

An energetic administrative professional who brings the following expertise to the job opportunity:

• 6 years experience as an administrative assistant in a fast-paced environment
• solid experience in implementing office policies and procedures
• in-depth working knowledge of relevant computer applications
• well-developed administrative competencies including bookkeeping and secretarial skills
• strong background in client relations
• excellent oral and written communication skills
• proven ability to work independently, handle multiple projects and meet tight deadlines

Powerful resume objective phrases

You can use these phrases to develop your own job-focused, personal administrative assistant resume objective.

Proven ability to organize and accomplish a number of simultaneous projects within time constraints

Demonstrated ability to work independently to efficiently complete multiple assignments

Adept at proactive problem-solving and follow through

Proven ability to interact effectively with clients and staff at all levels

Proficient in a number of different computer applications

Proven track record in accounting, secretarial and general office operations

Hands-on team member who is known for going the extra mile

Excellent organizational skills, accuracy and attention to detail

Highly skilled in drafting documents and communications

Well-developed scheduling and organizational skills

Strong background in developing and maintaining data management systems

Performance driven professional able to efficiently handle competing demands

Recognized for extensively improving office systems and processes

Extensive experience in planning and coordinating the entire department's administrative functions

A well written and relevant administrative assistant resume objective can convince the prospective employer that you are able to do the job and will bring value to the company.

Focus on how you will benefit the organization and not on how it can benefit you. Keep it concise, easy-to-read and targeted to the specific job opportunity.

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10 Administrative Assistant Resume Examples That Landed Jobs

In today’s competitive job market, having a well-crafted resume could mean the difference between landing your dream job or missing out on an opportunity. That’s why we’ve gathered 10 top-notch administrative assistant resume examples to give you an overview of what works in the job application process.

In the next section, we’ll take a closer look at these examples and unpack why they were successful. Through this article, you’ll gain valuable insights and inspiration to create a strong administrative assistant resume that stands out from the crowd.

So, let’s dive in!

What is an Administrative Assistant Resume?

Admin assistants are responsible for handling a wide range of administrative and clerical tasks to ensure the smooth running of an organization. They are considered the backbone of any organization, and their importance cannot be overemphasized. An administrative assistant resume is a document that highlights the experience, skills, and strengths of an admin assistant.

Definition of an administrative assistant resume

An administrative assistant resume is a marketing tool used to showcase an individual’s skills, qualifications, and experience that makes them eligible for administrative assistant jobs. It’s a document that is submitted alongside a job application to give hiring managers an idea of who the applicant is, what they have accomplished, and what they have to offer.

Components of a strong administrative assistant resume

Contact information:  This includes the candidate’s name, phone number, email, and location.

Objective statement or profile summary:  This gives the employer a brief overview of the applicant’s career goals, skills, and experience.

Work experience section:  This highlights the candidate’s past roles and responsibilities in administrative assistant roles, including tasks such as managing calendars, booking appointments, preparing meeting agendas and minutes, and handling administrative tasks.

Skills section:  An administrative assistant must possess a variety of skills, including communication, organization, multitasking, time management, and attention to detail. This section allows the applicant to showcase their most relevant skills.

Education section:  Here, the candidate provides information about their educational background, including their college or university, degree, and any certifications they may have.

Optional sections:  An administrative assistant resume may also include sections on volunteer work, relevant hobbies or extracurricular activities, or accomplishments in previous jobs.

A well-crafted administrative assistant resume must showcase the candidate’s relevant skills, experience, education, and achievements. A strong resume can help applicants catch the attention of hiring managers and increase their chances of landing the job.

Administrative Assistant Resume Example #1: Entry-Level

This resume example showcases the strengths and qualities of an entry-level administrative assistant who has little to no work experience in the field. Despite the lack of experience, the candidate has emphasized their relevant skills and expertise in a manner that highlights their potential and worth.

Key Components and Strengths

Relevant Skills:  The candidate has listed their skills in a clear and concise manner, showcasing their potential in utilizing modern communication and database management tools. These skills demonstrate their capability in adapting to the modern office environment.

Education:  The candidate has emphasized their educational background, indicating their focus and determination in developing their skills.

Volunteer Experience:  The candidate has listed their volunteering experience, indicating their willingness to learn and help wherever necessary while also demonstrating their potential in the workforce.

Objective Statement:  The objective statement is clearly stated and highlights the candidate’s willingness to learn and work in a team-oriented environment.

Explanation of How it Landed a Job

Despite being an entry-level candidate, this individual was able to secure an administrative assistant position in a high-level corporate setting. The candidate was able to demonstrate their potential and worth through their clearly articulated skills, educational background, and volunteer experience. The candidate was also able to showcase their willingness to learn and ability to work well in a team-oriented environment.

The candidate’s strengths were leveraged in a well-structured and organized resume format. This helped them to stand out among other entry-level candidates who may not have prioritized their strengths in their resume. Their efforts in presenting their qualifications led to their successful job application and ultimately, landing them their dream job as an administrative assistant.

Administrative Assistant Resume Example #2: Experience in Multiple Industries

This administrative assistant resume example showcases a candidate with experience in multiple industries. The candidate has worked in industries such as healthcare, education, and technology, giving them a diverse skill set that can be applied to any industry.

Key Components and Strengths:

Professional Summary:  The professional summary highlights the candidate’s experience in multiple industries and showcases their ability to adapt to different work environments. It also mentions the candidate’s proficiency in Microsoft Office and their strong communication and organizational skills.

Work Experience:  The candidate’s work experience is listed in reverse chronological order, starting with their most recent position. For each position, the candidate lists their job title, company name, employment dates, and a brief description of their responsibilities and accomplishments.

Education and Skills:  The candidate’s education and skills section lists their relevant education and any certifications they have earned. The skills section includes technical skills such as Microsoft Office proficiency, as well as soft skills such as communication and organizational skills.

Explanation of how it landed a job:

When the hiring manager reviewed this resume, they were impressed by the candidate’s experience in multiple industries. They recognized that this candidate had the ability to adapt to different work environments and could bring a diverse skill set to the administrative assistant role.

Additionally, the candidate’s strong communication and organizational skills stood out, as these are critical skills for an administrative assistant. The resume’s clean and well-organized format also made it easy for the hiring manager to quickly review and understand the candidate’s qualifications.

This administrative assistant resume example landed the candidate a job because it showcased their ability to adapt to different industries, highlighted their critical skills, and had a clean and well-organized format that made it easy for the hiring manager to review.

Administrative Assistant Resume Example #3: Strong Organizational Skills

This administrative assistant resume example showcases strong organizational skills and an unwavering attention to detail. This candidate has successfully highlighted their relevant skills and experiences, providing potential employers with a comprehensive understanding of their capabilities.

Professional Experience:  The candidate has included a detailed summary of their previous work experiences as an administrative assistant, emphasizing their responsibilities in organizing, scheduling, and prioritizing daily tasks. This showcases their ability to manage multiple competing priorities with ease.

Education:  The candidate has included their educational background, highlighting relevant coursework and certifications, indicating their commitment to continuous learning and development.

Skills Section:  The candidate has listed a variety of essential administrative skills such as proficiency in Microsoft Office Suite, data entry, calendaring, and scheduling. This section further highlights their skillset and presents them as an ideal candidate for an administrative support role.

Accomplishments and Achievements:  The candidate has included significant accomplishments and achievements in their previous roles that demonstrate their ability to exceed expectations and deliver exceptional results. This section presents the candidate as a highly motivated and driven individual.

Explanation of How It Landed a Job

The candidate’s strong organizational skills, attention to detail, and relevant experience caught the attention of their potential employer. The candidate was able to communicate their skill set and experience in a clear and concise manner, thereby making it easy for the hiring manager to understand their capabilities. During the interview process, the candidate was able to further highlight their relevant experience in the administrative support space, helping the employer understand their potential value as a member of their team.

Incorporating a targeted and comprehensive resume that showcases your relevant skills and experience is critical to landing a job as an administrative assistant. This is especially true in a highly competitive job market, where strong organizational skills and an ability to multitask are highly sought after. By taking the time to create a well-written, targeted resume, job seekers can set themselves apart from the competition and impress potential employers with their skills and experience.

Administrative Assistant Resume Example #4: Detail-Oriented and Efficient

If you’re looking for a highly effective administrative assistant, then you’ll love this resume example. It belongs to a detail-oriented and efficient candidate who knows how to manage multiple tasks and projects simultaneously.

Professional Summary:  The professional summary is concise and powerful, highlighting the candidate’s most relevant skills, experience, and accomplishments. It showcases the candidate’s core competencies in project management, scheduling, and customer service.

Experience:  The candidate’s experience section is well-structured, featuring bullet points that highlight their key achievements in each role. They use specific keywords that demonstrate their familiarity with various software and tools such as Microsoft Office, Google Suite, and QuickBooks.

Education:  The candidate’s education section is short but effective, with a focus on their relevant coursework and certifications. They mention their proficiency in soft skills such as communication, teamwork, and problem-solving.

Skills:  The candidate’s skills section showcases a range of technical and soft skills, including database management, event planning, and vendor management.

This resume example helped the candidate secure a job by showcasing their strengths as an administrative assistant. The candidate’s detail-oriented approach and exceptional organizational skills were highlighted throughout the resume, giving the employer clear evidence of their ability to manage multiple projects simultaneously.

Furthermore, the candidate’s experience in different roles demonstrated their versatility and adaptability, which made them stand out from other candidates. Their proficiency in relevant software and tools also impressed the employer, showing that they were up-to-date with modern office technology.

Lastly, the candidate’s professional summary presented a compelling case for why they were the best fit for the job. It effectively summarized their experience and skills, giving the employer a clear overview of what they had to offer. In short, this candidate’s attention to detail, organizational skills, adaptability, and technical proficiency helped them secure a job as an administrative assistant.

Administrative Assistant Resume Example #5: Effective Communication Skills

Description of the resume example:.

This resume example showcases the candidate’s excellent communication skills and how they have utilized them in their previous roles as an Administrative Assistant. The example highlights the candidate’s ability to communicate effectively with team members, clients, and other stakeholders.

Key components and strengths:

• Strong written and verbal communication skills
• Ability to develop and maintain positive working relationships with colleagues and clients
• Demonstrated ability to actively listen to and understand the needs of others
• Skilled in presenting information clearly and concisely, both in-person and via email or other written communication
• Experience facilitating meetings and coordinating between multiple departments and stakeholders
• Proficient in using communication tools such as Outlook, Skype, Zoom, and Slack.

This resume example successfully landed the candidate a job due to their impeccable communication skills. Employers today prioritize communication skills as an essential requirement for any role, as effective communication can lead to improved productivity, reduced conflict, and better relationships among team members.

The candidate’s resume demonstrated their ability to communicate effectively in various formats, such as email, phone, and in-person, and how they had utilized them in their previous roles. Additionally, the candidate had relevant experience coordinating between multiple departments and facilitating meetings, which further emphasized their proficiency in communication.

The employer was impressed with the candidate’s ability to actively listen and understand the needs of others, which is a critical aspect of effective communication. The candidate’s skills in using communication tools such as Outlook, Skype, Zoom, and Slack were also highly valued, as they underscored their ability to work efficiently and effectively in a remote or virtual environment.

The candidate’s communication skills were a key factor in them landing the job, and their resume example provided the employer with clear evidence of their proficiency in this essential skillset.

Administrative Assistant Resume Example #6: Multitasking and Time Management

This resume example focuses on the applicant’s ability to handle multiple tasks and manage time effectively, crucial skills for an administrative assistant role.

Key components and strengths

• Objective statement:  The applicant clearly states their intention to obtain a position as an administrative assistant, emphasizing their excellent multitasking and time-management abilities.
• Work experience:  The candidate highlights their experience as an administrative assistant, showcasing expertise in managing calendars, scheduling appointments, and handling administrative duties efficiently.
• Skills:  The applicant lists skills that convey their multitasking and time-management abilities, including project management, prioritization, and delegation.
• Education:  The candidate has a relevant degree in business administration, demonstrating their expertise in the field.

Explanation of how it landed a job

This resume example proved successful in landing a job primarily due to the candidate’s ability to showcase their strengths in multitasking and time management. The objective statement and skills section clearly highlighted these abilities, indicating to the hiring manager that the candidate was the ideal fit for the administrative assistant role.

Furthermore, the candidate’s work experience and education were tailored to the job requirements, demonstrating that they had the necessary skills and qualifications. This made them an attractive candidate for the position, and the hiring manager was impressed with their strong attention to detail, organizational skills, and ability to handle multiple tasks effectively.

In addition, the candidate’s language and formatting were professional, polished, and demonstrated good communication skills. This helped them stand out among other applicants and conveyed a high level of professionalism and attention to detail.

This resume example successfully landed a job due to the candidate’s excellent presentation of their skills and strengths, relevant work experience, and professional language and formatting.

Administrative Assistant Resume Example #7: Experience with Database Management

This administrative assistant resume example highlights the candidate’s experience with database management. It showcases the candidate’s ability to manage and maintain large amounts of data accurately and efficiently.

Database Management Skills : This candidate has extensive experience in managing databases, from setting up new tables to entering data and handling queries. They are proficient in using various database management software such as SQL and Oracle, which has been a crucial skill in their success as an administrative assistant.

Attention to Detail : One of the essential skills for administrative assistants is the ability to maintain accurate records. This candidate shows they have the attention to detail necessary to maintain records, as well as review and verify data for accuracy.

Communication and Collaboration : Aside from technical skills, this resume displays the candidate’s communication and collaboration skills. Administrative assistants work with different teams, often simultaneously. As such, it is essential to have excellent communication and collaboration skills. This candidate demonstrates the ability to collaborate with cross-functional teams to attain company goals.

This candidate’s experience with database management was the defining factor in landing their job as an administrative assistant. The company was looking for someone who could manage their existing databases while also being able to set up new ones. The recruiter was impressed with the candidate’s experience and proficiency in database management, especially their skills with SQL and Oracle.

Moreover, the candidate’s attention to detail, communication and collaboration skills were a perfect match for the team’s needs, giving them an edge over other administrative assistant candidates.

The candidate’s successful experience in managing databases relevant to the company’s business needs led to a strong recommendation from the recruiter. The candidate went through the interview process, passed with flying colors, and landed the job.

This particular administrative assistant resume example highlights the importance of demonstrating relevant skills and experience to a specific job opening. The candidate’s focus on database management in their resume made them stand out and earn them their desired role.

Administrative Assistant Resume Example #8: Exceptional Customer Service Skills

This resume example showcases a highly skilled administrative assistant with exceptional customer service skills. The candidate has a strong track record of managing administrative tasks and delivering an outstanding customer experience.

• Clear and concise summary statement: The candidate’s objective statement is brief yet effectively conveys their skills and experience, highlighting their ability to provide exceptional customer service.
• Relevant skills: The candidate’s skills section includes critical competencies that are essential for the administrative assistant role, such as time management, organization, and interpersonal skills.
• Professional experience: The candidate’s work history section highlights their experience working in administrative roles, emphasizing their customer service skills and ability to manage tasks efficiently.
• Educational background: The candidate’s educational qualifications demonstrate their commitment to personal and professional development.

How it Landed a Job

The exceptional customer service skills highlighted in this resume example made the candidate stand out to potential employers, demonstrating their ability to provide high-quality support to clients and colleagues alike. Their work history showcases a consistent track record of delivering excellent customer service, which helped assure hiring managers of their ability to handle a wide range of tasks and prioritize work effectively.

Moreover, the candidate’s relevant skills, such as their attention to detail and communication abilities, were highlighted in the resume. This helped to further demonstrate their ability to work in a fast-paced environment, manage tasks and build strong relationships with clients and colleagues.

This resume example is an excellent representation of how exceptional customer service skills can set a candidate apart in the highly competitive administrative assistant job market. By emphasizing critical competencies and professional experience in their resume, this candidate was able to land a job that perfectly matched their skillset and career objectives.

Administrative Assistant Resume Example #9: Proficiency in Microsoft Office Suite

This resume example showcases the applicant’s proficiency in the Microsoft Office Suite, a vital skill for administrative assistants.

• Highlights proficiency in Word, Excel, PowerPoint, and Outlook
• Provides specific examples of using these programs to streamline administrative tasks, such as creating spreadsheets to track budgets and schedules and designing visually appealing presentations
• Demonstrates an understanding of other software programs commonly used in office settings, including Adobe Creative Suite and QuickBooks
• Emphasizes the ability to learn new software quickly and independently

The applicant’s strong Microsoft Office skills were a critical factor in securing a job as an administrative assistant at a busy healthcare clinic. In this position, the administrative assistant is responsible for scheduling appointments, managing patient records, and handling a wide range of administrative tasks.

During the interview process, the hiring manager was impressed by the applicant’s ability to describe specific workflows for using Microsoft Office programs to streamline administrative tasks. The applicant demonstrated a deep understanding of the software programs and provided examples of how they had used Excel to create budget tracking spreadsheets and PowerPoint to create professional presentations for team meetings.

The applicant’s proficiency in Microsoft Office and their demonstrated ability to learn new software quickly made them an ideal candidate for the administrative assistant position. By highlighting these strengths in their resume, they were able to stand out from other applicants and secure the job.

Administrative Assistant Resume Example #10: Bilingual Skills

This administrative assistant resume example showcases the applicant’s bilingual skills, which are valuable assets in various industries, particularly in companies with an international scope. Applicants who are fluent in multiple languages can help organizations communicate more effectively and bridge the gap between different cultures.

Bilingual proficiency:  The applicant listed their language proficiency in their resume, highlighting their ability to speak, read, and write in two languages fluently. They also specified their proficiency level for each language, which can help employers assess their language skills accurately.

International experience:  The applicant described their work experience in an international context, emphasizing their familiarity with various cultures, customs, and business practices. They also mentioned their experience working with people from different backgrounds, which can demonstrate their adaptability and communication skills.

Administrative skills:  The applicant highlighted their administrative skills, including managing schedules, coordinating meetings, and handling documentation. They also mentioned their proficiency in using various software tools, such as Microsoft Office and Adobe Creative Suite, which are common in administrative roles.

How It Landed a Job:

When hiring for administrative assistant roles, employers often look for applicants who can help them improve their operations and communication, particularly in a globalized world. In this example, the applicant’s bilingual skills and international experience stood out to the hiring manager, who was impressed by their ability to communicate effectively with clients and colleagues from different parts of the world.

During the interview, the applicant was able to showcase their language skills and describe how they could use them to assist the company’s communication efforts. They also demonstrated their administrative skills and their proficiency in using various software tools, which convinced the employer that they could handle the demands of the job effectively.

Ultimately, the applicant’s bilingual skills and international experience helped them stand out among other candidates and land the administrative assistant job they were seeking. By showcasing these key components and strengths in their resume, they communicated effectively with the employer and demonstrated that they were the best fit for the role.

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